Accounts Receivable Invoice Approval Process

ACCOUNT RECEIVABLE INVOICE APPROVAL PROCESS

PREPARED FOR
Galaxy Backbone Limited

PREPARED BY
Axel Enterprise Systems

DATE 31st October, 2013

3 Process Steps ..................................................... 3 Process Overview Table ................................................................................................................................................................................ 7 Post Invoice...................................................................................................... 4 Approve Invoice ............................................................................................... 10 ................................................................................................................................................................................................................................................................................. 4 Enter Invoice ......................... 3 Roles...................................................................................Accounts Receivable Invoice Approval Process Contents Purpose ...................................................................................................................................................................................................

subsequent approval and posting of Accounts Receivable Invoices for Galaxy Backbone. Sales employee completes process by posting the Invoice Business Role Sales Employee Line Manager Sales Employee Expected Results AR Invoice entered and sent for approval AR Invoice is approved and released for posting The Invoice is posted . The sales employees enter invoices which are automatically forward to an authorized approver.Accounts Receivable Invoice Approval Process Purpose This scenario describes the processes for entering. The scenario includes the following Processes • • • Enter AR invoice/ AR Down Payment Invoice Approve AR invoice/ AR Down Payment Invoice Post AR invoice / AR Down Payment Invoice Roles • • The Following Role are involved in this business process Sales Employee Authorizer Process Overview Table Process Steps Enter AR Invoice Approve AR Invoice Post AR Invoice Business Conditions Employees Enters an outgoing invoice Authorizer reviews and authorizes invoice AR Invoice has been approved by Line manager. The document is forwarded back to the sales employee that originally entered for posting.

Accounts Receivable Invoice Approval Process Process Steps Enter Invoice 1. Access Transaction choosing the following navigation option: Main menu → Sales A/R → A/R Invoice .

Accounts Receivable Invoice Approval Process 2. Enter Invoice Details and click .

enter any remarks relevant f the approval and click . A pop-up appears informing you of required approvals.Accounts Receivable Invoice Approval Process 3.

Menu Bar Window Messages/Alert overview Tool Bar Icon . The request for approval is sent to the SAP inbox of the authorizer. This can be accessed using the following options.Accounts Receivable Invoice Approval Process Approve Invoice 1.

Click on the icon in the message .Accounts Receivable Invoice Approval Process 2. Click on the new message 3.

Change the decision to approve or reject .Accounts Receivable Invoice Approval Process 4.

use the following navigation options Menu Bar Window Messages/Alert overview Tool Bar Icon . To Access the SAP inbox. The invoice is sent back to the Sales Employee upon approval by the authorizer.Accounts Receivable Invoice Approval Process Post Invoice 1.

Accounts Receivable Invoice Approval Process 2. This opens up the invoice and the sales employee can post . icon in the message. Click on the new message 3. Click on the the invoice.

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