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Form No. 4
To, Sub : Construction of staff quarters, type. . . . . . buildings at . . . . . . including electrification against our tender Specification No.. . . . . . Ref : (i) Our tender Speifn. No. . . . . . . (ii) Your tender offer for the above work forwarded under your letter No.. (iii) Subsequent correspondence as follows : Dear Sirs, With reference to the above it is to inform you that your tender offer for the work of construction of. . . . . . buildings of . . . . . . type. . . . . . with R.C.C. frame work with minato block masonry walls and R.C.C. precast slabs etc. at . . . . . . against our tender specification No.. . . . . . above is hereby accepted subject to following terms and conditions. Notwithstanding that the reference is given to various letters as above the terms, conditions and specifications of the contract shall be interpreted by reading together the terms, conditions and specification in the cyclostyled tender specification and contents of this work order as below. In the event of deviations of the contents of this work order as under from the corresponding condition in the tender specification including the contents of our letters, telegrams etc. the contents of this work order shall prevail. The work will have to be carried out by you as per the directions of our Engineer (Civil) and as per specifications issued with the tender specification cited at (i) above. If there are no detailed specifications issued for any item of work or part thereof the P.W. Department of Govt. together with the concerned IS specifications as referred to therein shall be applicable. The detailed drawings for the work supplied by the Engineer shall be read alongwith the specifications for the relevant items and in the event of any discrepancy between the two, decision of the Engineer (Civil) . . . . . . , as to which of them is applicable shall be binding on you. You shall be deemed to have noted that the description of various items under schedule of our tender specification is intended to highlight the work involved and by no means could be presumed to cover the entire work involved. The rates quoted shall be deemed, however, to cover all the aspects of the work involved in the said items. (1) Scope of work : The scope of work entrusted to you shall consist of construction of RCC frame work, slabs flooring, roofing, minato block masonry cloaking and allied works, internal water supply, sanitary arrangements with all finishings electrical installations etc. for buildings . . . . . . Nos.. . . . . . of Type. . . . . . at . . . . . (2) Value of work : The total value of the work entrusted to you is approximately Rs.. . . . . . (Rupees. . . . . . ) based on the tender estimated
(5) Penalty for Delay : In case the works under the above contract are not completed within the stipulated period. thousand the amount deducted from R. The contract shall be treated as an item rate contract. . . .. .WORK ORDER 1771 quantities duly priced at the item rates quoted by you. . . (6) Company’s Supply of Materials : The following material will be supplied to you by us at the rates herein stated below : (7) You will have to make your own arrangement for procurement of all other material required for or in construction with the said work. of the tender specification according to which . . of the tender specifications. . . The balance amount of 50% of security deposit namely Rs. of the tender specification. . . . . bills shall be refunded to you on submission of a bank guarantee for the like amount in the approved proforma. ) towards initial 50% of security deposit payable by you for this contract. . When the deduction towards the security deposit from R. . .. . of our tender specification cited above. . . (8) Water supply and Electrical Energy : Conditions regarding water supply and electrical energy shall be in accordance with the stipulations specified under clause . . bills exceeds rupees . of the tender specification. the total amount of compensation under the provisions of this clause shall not exceed . . . . under clauses No. . . .. . . (3) Security Deposit : You will have to deposit in our office. (9) Payment : Conditions regarding payments shall be in accordance with the stipulations specified. . . bill till the total deposit equivalent to of contract value (including the initial deposit in the form of bank guarantee) is made up and held by us. . . of the said estimated cost of the whole work as shown in the tender for every day that the works remain uncommenced or unfinished after proper dates provided always that. . . and . . . . months. . . . shall be recovered in cash by deducting from R. . . The penalty clause shall. per cent of the estimated cost of the work as shown in the tender. (4) Time Limit : The entire work under the scope of this contract will have to be completed by you within . a bank guarantee strictly as per standard proforma for Rs. . on or before the date fixed by the Engineer for all works executed in the previous month. . . . . . . . . . .. . The time limit for completion of work shall be reckoned from one month from the date of issue of this order. however be subject to stipulations in clause No. . . You will have to apply to the concerned authority for such electric supply and comply fully with the requirements as per rules. . . . . . If the Contractor does not submit the bill within the time fixed as aforesaid the Engineer . calendar months subject to the stipulation mentioned in clause No. Please note that the estimated quantities are likely to vary . buildings will have to be completed within first . .A. . ..A. The bills are to be submitted by you monthly. (Rupees . . . . . you shall pay as compensation an amount equal to one per cent or such smaller amount as the Engineer (C) in charge of the work (whose decision in writing shall be final) may decide. .A. Failure to complete the required number of buildings as per the time limit prescribed above will also attract stipulations of penalty clause and penalty will be levied on proportionate contract value in case of non completion of work in stipulated period in accordance with the provision of clause No.
nor you shall be entitled to claim amount due or payable. Until the agreement is executed. If you fail to acknowledge receipt of this work order within a week from the date of receipt of this order. under this contract. (11) Formal agreement : You will have enter into an agreement with the Company for the above work within one month from the date of this work order. (10) Tax deduction : In accordance with the provision of Section 194C of the Income Tax Act 1961. if any. you will be deemed to have accepted this contract on the terms and conditions set out herein as well as on the invitation to tender and general conditions of contract.1772 WORK ORDER may depute a subordinate to measure up the said work in the presence of the Contractor or his duly authorised agent whose counter signature to the measurements shall be sufficient warrant and the Engineer may prepare a bill from such list which shall be binding on the Contractor in all respects . (12) Acceptance of The Work order : Please communicate your acceptance of this work order. the Company shall not be liable to pay. The cost of necessary stamp paper shall be borne by you. A copy of the proforma of agreement to be executed is enclosed herewith . ___________ For Managing Director . Income Tax at source at the rate of 2(two) per cent of the gross amount payable shall be made from your bills unless you produce Exemption Certificate from the appropriate authorities of Income Tax Department .
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