CITY OF CARMEL-BY-THE-SEA Council Report December 3, 2013

To: From: Submitted by: Subject:

Honorable Mayor and Members of the City Council Jason Stilwell, City Administrator Daryl A. Betancur, Deputy City Clerk Receive update on upcoming General Municipal Election to be held on April 8, 2014

Recommendation(s): Receive and f ile. Executive Summary: The City Council adopted Resolution No. 2013-57, on November 5, which

signifies the beginning of the election process in the City of Carmel-bythe-Sea. The adoption of this Resolution triggers certain actions and activities for the Office of the City Clerk: among these activities include: 1) preparing nomination packets; 2) preparing notice of election to be publ ished in the local paper; 3} ensuring legal compliance with the provisions of the California Elections Code pertaining to the conduct of municipa l elections etc; and 4) ensuring compliance with Fair Political Practices Commission (FPPC) filing requirements.
Analysis/Discussion: In an effort to keep the City Council informed about this election, the

Office of the City Clerk will provide periodic updates to the council as necessary. Of notable mention as shown on Exhibit "A" attached are two upcoming dates: • • December 2- 16 Elections Official to publ ish Notice of ElectionCandidates December 16- January 101 2014 Filing period for Nomination Papers and Candidate's Statements. (Note : this is the time when

those interested in running for City Council Office or running for Mayor can pick up the paper work and file with the City Clerk)
Fiscal Impact:

There is no impact associated with this recommendation.
Funding Source( general fund, grant, state)

Budgeted (yes/no)

n/a
1

n/a

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Previous Council Action/Decision History:

Adoption of Resolution No. 2013-57 on November 5, 2013 calling for the Election and other measures thereof.
Attachment:

Exhibit "A"

Reviewed by:
City Administrator Asst. City Admin . Public Safety Dir City Engineer

~
D D D

City Attorney Dir of CPB Library Dir

E
D D

Administrative Services Dir of Public Svcs Other

D D D

2

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Aoril8 2014

City Elections General Municipal Election April 8, 2014

I

Laws in effect in 2014 (Calendar laws updated 10/2013)
E minusJ Action Suggested Last Day to File Petitions Regarding Measure Suggested last Day for Council to Adopt Resolutions Suggested last Day to Post Notice of Deadline for Filing Arguments and Impartial Analyses Election Official to Publish Notice of Election- Measure(s) Only, No Candidates Last Day to File Arguments & Impartial Analyses f Must Be 14 days after Council calls Election

Date(s) E minus Jto October 18 -172 -1 41 November 18 -140 November 19 No deadline except ONCE before Election Day December 2 -127 -127 -120 -1 17 -113 -88 -88 -83 -83 -82 -75 -61 -61 -61 -60 -57 -40 -40 -29 -29 -29 -21 -15 -1 4 -14 -12 -12 -1 1 -10 -7 -7 -7 -6 -4 -1 -1 0 0 0 24 24

December 2 to December 16 December 9 December 12 December 16 to January 10 or January 13 January 10 or January 13 January 10 January 15 January 15 January 16 January 23 January 31 February 6 February 6 February 6 February 7 February 10 February 27 February 27 March 10 March 10 March 10 March 18 March 24 March 25 March 25 March 27 March 27 March 28 March 29 April1 April 1 April1 April2 April4 April? April ? February 22 to March 25 to March 10

-1 13

Election Official to Publish Notice of Election - Candidates Last Day to Adopt Regulations for Candidates Statements last Day to File Rebuttal Arguments f 10 Days after Arguments

-88
-85

Filing Period for Nomination Papers and Candidate's Statements
(if city is closed on Friday)

last Day to Call Election For Ballot Measures

-85

last Day to File Nomination Papers (Friday, unless closed, then Monday) Last Day to File Nomination Papers- Extended Filing Period if incumbent fails to file Last Day to Withdraw Measure(s) from Ballot Secretary of State to Determine Order of Names on Ballot Time to Cancel Election- Insufficient Candidates Last Day to File Campaign Expenditure Statements- Semi-Annual Statement Last Day to Submit Precinct Consolidations to County Suggested last Day to Designate Polling Places Suggested Last Day To Request Postage Check from Finance Department for Mailing of Sample Ballot Pamphlets Time to Transmit Ballot to Military and Overseas Voters

-14 -29

Filing Period for Write-in Candidate Last Day to File Campaign Expenditure Statements - 1st Pre-election Statement Suggested Time to Alert Your Local Post Office of Upcoming Mailings last Day to Designate Polling Places & Appoint Precinct Board Members First Day for Mailing Permanent Vote-by-Mail Voter Ballots

to April 1

-7

Voters May Request Vote-by-Mail Ballots with Regular Applications last Day to Mall Sample Ballots and Polling Place Notices Last Day to Register to Vote last Day to File for Write-in Candidate last Day to Prepare list of Precincts with Multilingual Precinct Board Members Last Day to File Campaign Expe nditure Statements - 2nd Pre-election Statement Post Notice - Pre-Election Vote-by-Mail Canvass First Day to Process ReturnedNoted Vote-by-Mail Voter Ballots Publish Notice of Central Counting Place last Day for Election Official to Publish Notice of Nominees Last Day to Publish Notice of Polling Places Last Day to Post Notice o f Polling Places & Precinct Board Members Emergencyflate Vote-by-Mail Voting Period Suggested last Day to Post Notice of Manual Tally last Day for Council to Adopt Procedures to Resolve Tie Vote Post Notice- Post-Election Vote-by-Mail Canvass

to April8

AprilS
AprilS April8 No Later Th an

ELECTION DAY
l ast Day to Receive Vote-by-Mail Voter Ballots Election Official to Canvass Vote-by-Mail Voter Ballots Election Official to Canvass the Returns Election Official to Hand Tally the Undervotes of a Write-in Candid ate if requested by a writein candidate Election Official to Conduct the Manual Tally

May 2

Within 5 days of completing the semi-official canvass above

No Later Than May2 April 14 to May 2

(At same meeting as Reorganize Council and Choose Mayor ProTem (and Mayor if applicable) Declaration of Resul/s and Installation)

May6 No Later Than May 14 to June 1 July 31 April1 , 2015

28
(30 days after Assuming
Office)

Last Day to Post Nottee of P recinct Board Members Last Day to File Statement of Economic Interests last Day to File Campaign Expenditure Statements- Semi-Annual Statement Last Day to Submit Report on Measures to Secretary of State (R10/18/201 3)

Prepared by Martin + Chapman Co.

www.martinchapman.com

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