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MINNESOTA GOVERNMENT DATA PRACTICES ACT 2013 CLASSIFICATION OF DATA
W A D ENA Responsible Authority Michael D. Carr Wadena County Sheriff Description Name of Form, Record, File, System or Process
1. ACCIDENT REPORTS
(Purpose, what it collects, in terms understandable by general public.)

Office/Division Sheriff Citation for Classification Classification
Private Confidential
(Statute, Law or Rule)

COUNTY

Data on Individuals Yes No
X

Designee
(Name, Title, Address)

Officers report of an accident investigation required by State Law, indicating driver’s names, DOB, address, passengers, cause of accident, amount of damage, injuries and drawing of accident with description.

MN Statute 169.09, Subdivision 9

Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482 Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482

2. ACCOUNTS PAYABLE RECORDS

Copies of monthly abstracts for bills.

X

Public

MN Statute 13.03, Subd. 1

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MINNESOTA GOVERNMENT DATA PRACTICES ACT 2013 CLASSIFICATION OF DATA
W A D ENA Responsible Authority Michael D. Carr Wadena County Sheriff Description Name of Form, Record, File, System or Process
3. ADMISSION RELEASE RECORDS
(Purpose, what it collects, in terms understandable by general public.)

Office/Division Sheriff Citation for Classification Classification
Public Private
(Statute, Law or Rule)

COUNTY

Data on Individuals Yes No
X

Designee
(Name, Title, Address)

MN Statute 13.03, Subd. 1 MN Statute 13.85, Subd. 2 MN Statute 13.82 Subd. 2

Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482 Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482

4. ADULT CASE FILES

Written reports of investigation or action taken by deputy. Reports regarding criminal investigations and non-criminal action taken or investigated including miscellaneous reports, criminal offense reports, and supporting documents.

X

X

Public Private Confidential

MN Statute 13.82

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MINNESOTA GOVERNMENT DATA PRACTICES ACT 2013 CLASSIFICATION OF DATA
W A D ENA Responsible Authority Michael D. Carr Wadena County Sheriff Description Name of Form, Record, File, System or Process
5. APPREHENSION AND DETENTION ORDERS
(Purpose, what it collects, in terms understandable by general public.)

Office/Division Sheriff Citation for Classification Classification
Public
(Statute, Law or Rule)

COUNTY

Data on Individuals Yes No
X

Designee
(Name, Title, Address)

Orders from Court/Probation Officers with reference to the rules sent forth regarding an inmate during his incarceration and often for behavior and rules afterward.

MN Statute 13.82 MN Statute 243.05

Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482 Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482

6. ARSON

Arson reporting immunity from disclosure of information insurance company to release to law enforcement.

X

X

Public Private Confidential Non-Public

MN Statute 13.82 MN Statute 299F.054

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MINNESOTA GOVERNMENT DATA PRACTICES ACT 2013 CLASSIFICATION OF DATA
W A D ENA Responsible Authority Michael D. Carr Wadena County Sheriff Description Name of Form, Record, File, System or Process
7. BOARD OF PRISONERS BILLING
(Purpose, what it collects, in terms understandable by general public.)

Office/Division Sheriff Citation for Classification Classification
Public
(Statute, Law or Rule)

COUNTY

Data on Individuals Yes No
X

Designee
(Name, Title, Address)

Bills sent to other jurisdictions for boarding their prisoners.

MN Statute 13.03, Subd. 1 MN Statute 13.85

Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482 Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482

8. BOOKEEPING RECORDS FOR JAIL AND CIVIL PROCESS TRANSACTIONS

Records of deposit slips, transaction records within the system, prisoner and Huber transactions, billing and receipting of fees to/from other agencies and attorneys.

X

Public Private as to inmate financial records

MN Statute 13.85

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MINNESOTA GOVERNMENT DATA PRACTICES ACT 2013 CLASSIFICATION OF DATA
W A D ENA Responsible Authority Michael D. Carr Wadena County Sheriff Description Name of Form, Record, File, System or Process
9. CHILD ABUSE – MALTREATMENT OF MINORS
(Purpose, what it collects, in terms understandable by general public.)

Office/Division Sheriff Citation for Classification Classification
Private Confidential
(Statute, Law or Rule)

COUNTY

Data on Individuals Yes No
X

Designee
(Name, Title, Address)

a. Substantiated Reports: Records maintained by police/welfare with availability to prosecuting authority for disclosure of name of substantiated report. b. Unsubstantiated Reports.

MN Statute 626.556, Subd. 7, 11, and 13.82

Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482

10. CIVIL ACTION BOOKS

Lists date, type of action, attorney, plaintiff, defendant, fees charged for all actions served.

X

Public

MN Statute 13.03, Subd. 1

Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482

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MINNESOTA GOVERNMENT DATA PRACTICES ACT 2013 CLASSIFICATION OF DATA
W A D ENA Responsible Authority Michael D. Carr Wadena County Sheriff Description Name of Form, Record, File, System or Process
11. CIVIL PROCESS (SHERIFF’S DAY BOOK)
(Purpose, what it collects, in terms understandable by general public.)

Office/Division Sheriff Citation for Classification Classification
Public
(Statute, Law or Rule)

COUNTY

Data on Individuals Yes No
X X

Designee
(Name, Title, Address)

The means by which court obtains jurisdiction over a cause of action to determine personal or property rights and the authority to enforce its orders against all parties to the action.

MN Statute 13.03, Subd. 1

12. COMMITMENTS: ADULT

Order of the court showing the name of the person sentenced to custody for felony or gross misdemeanor and the location of the commitment.

X

Public

MN Statute 13.03, Subd. 1 MN Statute 13.82 MN Statute 13.85 MN Statute 243.49

13. COMMITMENTS: JUVENILE

Order of the court showing the name of the person to be committed to custody and the location of the commitment. Legal documents from sentencing court which authorizes confinement at the jail facility.

X

Private/ Public

MN Statute 260B.171

Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482 Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482 Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482

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MINNESOTA GOVERNMENT DATA PRACTICES ACT 2013 CLASSIFICATION OF DATA
W A D ENA Responsible Authority Michael D. Carr Wadena County Sheriff Description Name of Form, Record, File, System or Process
(Purpose, what it collects, in terms understandable by general public.)

Office/Division Sheriff Citation for Classification Classification
(Statute, Law or Rule)

COUNTY

Data on Individuals Yes No

Designee
(Name, Title, Address)

14. CONTINGENT FUND RECORDS

Documents relating to funds received from and paid back to Sheriff’s Contingent Fund; County claims, travel requests and documentation of claim.

X

Public

MN Statute 13.03, Subd. 1

15. COURT ORDERS FROM COURT SERVICES AND PROBATE COURT

Documents relating to orders to sheriff to find and take into custody certain individuals for the court.

X

Public

MN Statute 13.03, Subd. 1 13.84 Subd. 5 253B.07, Subd. 2b

Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482 Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482

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MINNESOTA GOVERNMENT DATA PRACTICES ACT 2013 CLASSIFICATION OF DATA
W A D ENA Responsible Authority Michael D. Carr Wadena County Sheriff Description Name of Form, Record, File, System or Process
16. COURT ORDERS SERVED WORKSHEET
(Purpose, what it collects, in terms understandable by general public.)

Office/Division Sheriff Citation for Classification Classification
Public
(Statute, Law or Rule)

COUNTY

Data on Individuals Yes No
X

Designee
(Name, Title, Address)

Worksheet showing date received, issuing court, plaintiff, defendant, person served, attorney of record, letter of instruction, if sent.

MN Statute 13.03, Subd. 1

17. CRIMINAL RECORDS

Availability for public employment or licensing purposes. Convenience copy from BCA, NCIC-FBI, or NLETS.

X

Public/Private

MN Statute 13.82 MN Statute 13.85 MN Statute 13.87

Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482 Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482 Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482

18. CRIMINAL WARRANTS CANCELLED

Documents relating to warrants of arrest issued by courts that have been cancelled.

X

Public

MN Statute 13.03, Subd. 1 MN Statute 13.82, Subd. 19

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MINNESOTA GOVERNMENT DATA PRACTICES ACT 2013 CLASSIFICATION OF DATA
W A D ENA Responsible Authority Michael D. Carr Wadena County Sheriff Description Name of Form, Record, File, System or Process
(Purpose, what it collects, in terms understandable by general public.)

Office/Division Sheriff Citation for Classification Classification
(Statute, Law or Rule)

COUNTY

Data on Individuals Yes No

Designee
(Name, Title, Address)

19. DELINQUENT MOBILE HOME TAX BOOKS

Books showing delinquent mobile home taxes for warrants and citations, correspondence, receipt books showing money collected and dispersed.

X

X

Public

MN Statute 13.03, Subd. 1

20. DELINQUENT TAX RECEIPTS

Receipts issued to person/company for delinquent personal property taxes. List also given to Clerk of District Court.

X

X

Public

MN Statute 13.03, Subd. 1

Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482 Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482

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MINNESOTA GOVERNMENT DATA PRACTICES ACT 2013 CLASSIFICATION OF DATA
W A D ENA Responsible Authority Michael D. Carr Wadena County Sheriff Description Name of Form, Record, File, System or Process
21. NOTIFICATION OF PERSONS RELEASED FROM STATE CORRECTIONAL FACILITIES
(Purpose, what it collects, in terms understandable by general public.)

Office/Division Sheriff Citation for Classification Classification
Public
(Statute, Law or Rule)

COUNTY

Data on Individuals Yes No
X

Designee
(Name, Title, Address)

To advise sheriff that person released is in his jurisdiction. Copy from the statewide criminal justice telecommunications network.

MN Statute 241.065

Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482 Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482 Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482

22. EXECUTIONS SERVED WORKSHEETS

Time card showing employee’s activities. Daily log of staff.

X

Public

MN Statute 13.43, Subd. 2

23. EXPLOSIVE USE PERMITS

Applicants name, address and personal information to be checked with the BCA for clearance to obtain an explosive use permit.

X

Public

MN Statute 13.03, Subd. 1

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MINNESOTA GOVERNMENT DATA PRACTICES ACT 2013 CLASSIFICATION OF DATA
W A D ENA Responsible Authority Michael D. Carr Wadena County Sheriff Description Name of Form, Record, File, System or Process
(Purpose, what it collects, in terms understandable by general public.)

Office/Division Sheriff Citation for Classification Classification
(Statute, Law or Rule)

COUNTY

Data on Individuals Yes No

Designee
(Name, Title, Address)

24. FIREARM APPLICATION/PERMIT

Applicant names, addresses, and personal information. Permits are to obtain and/or carry a handgun. Includes application to purchase and a copy of the firearm permit to carry.

X

Private

MN Statute 13.87, subd. 2 624.714 Subd. 14

25. FOOD SERVICE RECORDS

X

Public

MN Statute 13.03, Subd. 1

Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482 Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482

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MINNESOTA GOVERNMENT DATA PRACTICES ACT 2013 CLASSIFICATION OF DATA
W A D ENA Responsible Authority Michael D. Carr Wadena County Sheriff Description Name of Form, Record, File, System or Process
26. GUNSHOT WOUND REPORT
(Purpose, what it collects, in terms understandable by general public.)

Office/Division Sheriff Citation for Classification Classification
Confidential
(Statute, Law or Rule)

COUNTY

Data on Individuals Yes No
X

Designee
(Name, Title, Address)

Physicians, surgeons, hospital managers, and other health professionals shall report gunshot wounds they treat to the sheriff.

M.S. 626.53

27. HUEBER RELEASE RECORDS

Permission from the courts to allow for inmate work outside the jail, sign in/out sheets for control of hours worked, record of payment for this privilege and monies paid to the court by their order.

X

Public/ private to inmate financials

MN Statute 13.85

Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482 Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482

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MINNESOTA GOVERNMENT DATA PRACTICES ACT 2013 CLASSIFICATION OF DATA
W A D ENA Responsible Authority Michael D. Carr Wadena County Sheriff Description Name of Form, Record, File, System or Process
28. INITIAL COMPLAINT REPORT
(Purpose, what it collects, in terms understandable by general public.)

Office/Division Sheriff Citation for Classification Classification
Public Private Confidential
(Statute, Law or Rule)

COUNTY

Data on Individuals Yes No
X X

Designee
(Name, Title, Address)

First record of all calls for service or reports of offenses received. Date and time call was received; name of victim, witness or reporting party; times showing when deputy was assigned, arrived and cleared; who took call, short narrative.

MN Statute 13.80 MN Statute 13.82

Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482

29. INITIAL COMPLAINT REPORTS OF TRANSPORTS OF PRISONER

Documents relating to all transportations of individuals showing date, time, name of person, by whom, and to where transported.

X

Public – Adult Private/public juvenile

MN Statute 13.82 MN Statute 260b.171

Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482

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MINNESOTA GOVERNMENT DATA PRACTICES ACT 2013 CLASSIFICATION OF DATA
W A D ENA Responsible Authority Michael D. Carr Wadena County Sheriff Description Name of Form, Record, File, System or Process
30. INCIDENT COMPLAINT LOGS (DOCKETS) INCLUDING:
(Purpose, what it collects, in terms understandable by general public.)

Office/Division Sheriff Citation for Classification Classification
Public
(Statute, Law or Rule)

COUNTY

Data on Individuals Yes No
X X

Designee
(Name, Title, Address)

a. Chronological record of events.

MN Statute 13.82

b. I.D. of undercover agents, informants, victims of sexual assault or intra-familial sex abuse.

X

Private Confidential

MN Statute 13.82 MN Statute 299C.065, Subdivision 4 MN Statute 13.82, Subdivision 19 MN Statute 13.82, Subdivision 20

Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482

c. Arrest warrant indices until taken into custody, served or appear before court.

X

Public Confidential Private Non-Public

d. Description of stolen, lost or recovered property.

X

X

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MINNESOTA GOVERNMENT DATA PRACTICES ACT 2013 CLASSIFICATION OF DATA
W A D ENA Responsible Authority Michael D. Carr Wadena County Sheriff Description Name of Form, Record, File, System or Process
30. (CONTINUED)
(Purpose, what it collects, in terms understandable by general public.)

Office/Division Sheriff Citation for Classification Classification
Confidential Protected Non-Public Public Confidential Protected Non-Public Public
(Statute, Law or Rule)

COUNTY

Data on Individuals Yes No
X X

Designee
(Name, Title, Address)

e. Program data.

MN Statute 13.82, Subdivision 21

f. Deliberative processes or investigative techniques, final opinion or justification. g. Inmate count report.

X

X

MN Statute 13.82, Subdivision 25

Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482

X

31. INMATE FINANCIAL RECORDS

Records of inmates financial in/out status during incarceration.

X

Private

MN Statute 13.85, Subd. 2

Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482

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MINNESOTA GOVERNMENT DATA PRACTICES ACT 2013 CLASSIFICATION OF DATA
W A D ENA Responsible Authority Michael D. Carr Wadena County Sheriff Description Name of Form, Record, File, System or Process
32. INMATE HISTORY CARD
(Purpose, what it collects, in terms understandable by general public.)

Office/Division Sheriff Citation for Classification Classification
Private
(Statute, Law or Rule)

COUNTY

Data on Individuals Yes No
X

Designee
(Name, Title, Address)

Summary card showing all transactions involving individual inmates, filed after discharge, and kept in booking room during the incarceration.

MN Statute 13.85, Subd. 2

Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482 Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482

33. INMATE INCIDENT REPORTS

Jailer/Officer report giving particulars in case of accident/incident to inmate while incarcerated in the jail. Such incident will also be located in the daily log.

X

Public Private Confidential

MN Statute 13.85

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MINNESOTA GOVERNMENT DATA PRACTICES ACT 2013 CLASSIFICATION OF DATA
W A D ENA Responsible Authority Michael D. Carr Wadena County Sheriff Description Name of Form, Record, File, System or Process
34. INMATE MEDICAL RECORD
(Purpose, what it collects, in terms understandable by general public.)

Office/Division Sheriff Citation for Classification Classification
Private
(Statute, Law or Rule)

COUNTY

Data on Individuals Yes No
X

Designee
(Name, Title, Address)

Any and all medical activity involving each inmate during incarceration; all doctor’s visits, doctor’s directions, medicine administered and directed, medical complaints and doctor’s name seen or consulted.

MN Statute 13.384 MN Statute 13.85, Subd. 2

Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482 Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482

35. INMATE VISITOR REGISTRATION LOG/JAIL VISITOR REGISTER

Sign in log stating name of visitor, relation to inmate being seen, date, time, and name of inmate seen.

X

Public Private

MN Statute 13.85 Subd. 2

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MINNESOTA GOVERNMENT DATA PRACTICES ACT 2013 CLASSIFICATION OF DATA
W A D ENA Responsible Authority Michael D. Carr Wadena County Sheriff Description Name of Form, Record, File, System or Process
36. INVESTIGATIONS
(Purpose, what it collects, in terms understandable by general public.)

Office/Division Sheriff Citation for Classification Classification
Public/ Confidential
(Statute, Law or Rule)

COUNTY

Data on Individuals Yes No
X X

Designee
(Name, Title, Address)

a. Active: Cases involved in an ongoing investigation.

MN Statute 13.82, Subdivision 2, 6, 7

b. Inactive: Closed cases concluded by prosecution, investigative conclusions or being outdated by a certain period.

X

X

Public/ Private

MN Statute 13.82, Subdivision 17

Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482 Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482

37. JAIL INVENTORY

Physical inventory of furnishings and equipment at jail.

X

Public

MN Statute 13.03, Subd. 1

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MINNESOTA GOVERNMENT DATA PRACTICES ACT 2013 CLASSIFICATION OF DATA
W A D ENA Responsible Authority Michael D. Carr Wadena County Sheriff Description Name of Form, Record, File, System or Process
38. JAIL REGISTER BOOKS: ADULT
(Purpose, what it collects, in terms understandable by general public.)

Office/Division Sheriff Citation for Classification Classification
Public
(Statute, Law or Rule)

COUNTY

Data on Individuals Yes No
X

Designee
(Name, Title, Address)

Booking ledger that lists inmate’s name, commitment number, admit/discharge date, offense, length of sentence, type of discharge; i.e. parole, furlough, completion of sentence.

MN Statute 13.85

Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482 Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482

39. JAILER’S DAILY ACTIVITY LOG

Documents relating to specific activities of jailers and prisoners during each jailer’s shift each day. Chronological record maintained by jailers in regard to daily events including security checks and routine occurrences.

X

Public Private and Nonpublic Confidential and Private

MN Statute 13.37 MN Statute 13.85

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MINNESOTA GOVERNMENT DATA PRACTICES ACT 2013 CLASSIFICATION OF DATA
W A D ENA Responsible Authority Michael D. Carr Wadena County Sheriff Description Name of Form, Record, File, System or Process
40. JUVENILE CASE FILES
(Purpose, what it collects, in terms understandable by general public.)

Office/Division Sheriff Citation for Classification Classification
Private Confidential
(Statute, Law or Rule)

COUNTY

Data on Individuals Yes No

Designee
(Name, Title, Address)

All information dealing with involvement of juveniles in criminal activity incidents prior to age 18. Also includes non-criminal activity involvement in any matter pending investigation by law enforcement.

MN Statute 13.82, Subdivision 17 MN Statute 260B.171 260C.171

Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482 Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482

41. JUVENILE DETENTION BOOK

Lists name, address, date of birth, offense, date of release, and date booked for all juveniles jailed.

Private

MN Statute 260B.171

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MINNESOTA GOVERNMENT DATA PRACTICES ACT 2013 CLASSIFICATION OF DATA
W A D ENA Responsible Authority Michael D. Carr Wadena County Sheriff Description Name of Form, Record, File, System or Process
42. LOCAL IDENTIFICATION FILE
(Purpose, what it collects, in terms understandable by general public.)

Office/Division Sheriff Citation for Classification Classification
Public
(Statute, Law or Rule)

COUNTY

Data on Individuals Yes No
X

Designee
(Name, Title, Address)

Local level only. Contains prisoner information including name, address, offense, date of birth, length of incarceration, arresting agency, nearest relative and historical information about a persons activities while in jail, mug shot, fingerprints in the local jurisdiction.

MN Statute 13.03, Subd. 1

Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482 Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482

43. MALTREATMENT OF VULNERABLE ADULTS

Records created or received in conducting investigations by law enforcement.

X

Private Non-public

MN Statute 13.82, Subd. 10 and 11 MN Statute 626.557

Identity of Reporter

X

Confidential

MN Statute 626.557 Subdivision 12b (c)

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MINNESOTA GOVERNMENT DATA PRACTICES ACT 2013 CLASSIFICATION OF DATA
W A D ENA Responsible Authority Michael D. Carr Wadena County Sheriff Description Name of Form, Record, File, System or Process
44. MASTER INDEX: ADULTS
(Purpose, what it collects, in terms understandable by general public.)

Office/Division Sheriff Citation for Classification Classification
Public Private Confidential
(Statute, Law or Rule)

COUNTY

Data on Individuals Yes No
X

Designee
(Name, Title, Address)

Name file entry and all incidences attached to the name.

MN Statute 13.82

Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482 Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482

45. MASTER INDEX: JUVENILE

Name file entry and all incidences attached to the name.

X

Public Private Confidential

MN Statute 13.82 MN Statute 260B.171

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MINNESOTA GOVERNMENT DATA PRACTICES ACT 2013 CLASSIFICATION OF DATA
W A D ENA Responsible Authority Michael D. Carr Wadena County Sheriff Description Name of Form, Record, File, System or Process
46. MORTGAGE FORECLOSURE BOOKS AND WORKSHEETS
(Purpose, what it collects, in terms understandable by general public.)

Office/Division Sheriff Citation for Classification Classification
Public
(Statute, Law or Rule)

COUNTY

Data on Individuals Yes No
X

Designee
(Name, Title, Address)

Books showing mortgager, mortgagee, date of sale, attorney of record, and purchase price.

MN Statute 13.03, Subd. 1

Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482 Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482 Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482

47. OFFICER INVESTIGATIVE PROGRESS REPORTS

Deliberative processes or investigative techniques, final opinion or justification. Officer’s views.

X

X

Public Confidential/Protected Non-Public

MN Statute 13.82, Subdivision 25

48. OPERATION IDENTIFICATION ITEMIZATION

A list of items marked with a selected number, location of such number, and article name, kept for any participating person.

X

Private

MN Statute 13.37 Subdivision 1 (a)

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MINNESOTA GOVERNMENT DATA PRACTICES ACT 2013 CLASSIFICATION OF DATA
W A D ENA Responsible Authority Michael D. Carr Wadena County Sheriff Description Name of Form, Record, File, System or Process
49. PRISONER PROPERTY ENVELOPES SHOWING SIGNED RELEASE.
(Purpose, what it collects, in terms understandable by general public.)

Office/Division Sheriff Citation for Classification Classification
Public
(Statute, Law or Rule)

COUNTY

Data on Individuals Yes No
X

Designee
(Name, Title, Address)

Lists prisoner’s name, date of arrest, and personal property taken from him before being put in a cell, and date and signature when items returned.

MN Statute 13.82, Subdivision 2 MN Statute 13.85

Private

Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482 Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482 Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena,

50. PROPERTY LISTS

Description of stolen, lost, or recovered property.

X

X

Private Non-Public

MN Statute 13.82, Subdivision 20

51. RADIO/DISPATCH LOGS

Documents relating to calls taken by dispatcher and referred to a law enforcement agency.

X

X

Public Private Confidential

MN Statute 13.82

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MINNESOTA GOVERNMENT DATA PRACTICES ACT 2013 CLASSIFICATION OF DATA
W A D ENA Responsible Authority Michael D. Carr Wadena County Sheriff Description Name of Form, Record, File, System or Process
(Purpose, what it collects, in terms understandable by general public.)

Office/Division Sheriff Citation for Classification Classification
(Statute, Law or Rule)

COUNTY

Data on Individuals Yes No

Designee
(Name, Title, Address)

Minnesota 56482

52. RECEIPT BOOKS

Receipts made out for cash or property received.

X

Public

MN Statute 13.03, Subd. 1

53. SHERIFF’S TRUST FUND/CHECKING ACCOUNT RECORDS

Bank statements, deposit slips, and cancelled checks of Sheriff’s trust fund. All refund checks and deposits for civil process fees and trust account.

X

Public

MN Statute 13.03, Subd. 1

Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482 Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482

Page 26 of 28

MINNESOTA GOVERNMENT DATA PRACTICES ACT 2013 CLASSIFICATION OF DATA
W A D ENA Responsible Authority Michael D. Carr Wadena County Sheriff Description Name of Form, Record, File, System or Process
54. SHIFT ACTIVITY REPORT: SUPERVISORS
(Purpose, what it collects, in terms understandable by general public.)

Office/Division Sheriff Citation for Classification Classification
Public Private Confidential
(Statute, Law or Rule)

COUNTY

Data on Individuals Yes No
X

Designee
(Name, Title, Address)

Summary of department activity occurring during a supervisor/watch commander’s shift.

MN Statute 13.43 MN Statute 13.82 MN Statute 13.85

55. STAFF TRAINING RECORDS

Records of hours of training for sheriff’s personnel.

X

Public

MN Statute 13.43, Subd. 2

56. STATISTICAL REPORTS OF INMATES

Monthly reports generated which show how many commitments have been received, number of inmates, when released, and time spent.

Public

MN Statute 13.03, Subd. 1 MN Statute 13.85

Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482 Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482 Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482

Page 27 of 28

MINNESOTA GOVERNMENT DATA PRACTICES ACT 2013 CLASSIFICATION OF DATA
W A D ENA Responsible Authority Michael D. Carr Wadena County Sheriff Description Name of Form, Record, File, System or Process
57. SUMMONS, SUBPOENAS, AND COMPLAINTS SERVED, WORKSHEETS, AND OFFICERS LOGS
(Purpose, what it collects, in terms understandable by general public.)

Office/Division Sheriff Citation for Classification Classification
Public
(Statute, Law or Rule)

COUNTY

Data on Individuals Yes No
X X

Designee
(Name, Title, Address)

Summary of department activity occurring during a supervisor/watch commander’s shift.

MN Statute 13.03, Subd. 1 MN Statute 13.82

Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482 Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482 Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482

58. TOW SLIPS/REPORTS

Record of all vehicles towed by department.

X

Public Private Confidential

MN Statute 13.03, Subd. 1 MN Statute 13.82

59. WARRANT FILES

Arrest warrant exists until taken into custody, served, or appear before court.

X

Public Confidential

MN Statute 13.82, Subdivision 19

Page 28 of 28

MINNESOTA GOVERNMENT DATA PRACTICES ACT 2013 CLASSIFICATION OF DATA
W A D ENA Responsible Authority Michael D. Carr Wadena County Sheriff Description Name of Form, Record, File, System or Process
60. WARRANTS FOR INTERCEPTING COMMUNICATIONS
(Purpose, what it collects, in terms understandable by general public.)

Office/Division Sheriff Citation for Classification Classification
Confidential
(Statute, Law or Rule)

COUNTY

Data on Individuals Yes No
X

Designee
(Name, Title, Address)

Court warrant approving interception of wire or oral communication

M.S. 626A.06, Subdivision 9

Michael D. Carr Wadena County Sheriff Bill Cross, Chief Deputy 415 Jefferson Street South Wadena, Minnesota 56482