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FRANKLIN COUNTY BOARD OF COUNTY COMMISSIONERS REGULAR MEETING FRANKLIN COUNTY COURTHOUSE ANNEX DECEMBER 3, 2013 9:00 AM AGENDA

The Board of County Commissioners asks that all cell phones are turned off or placed on silent (vibrate) mode. If you would like to comment on any matter, when recognized by the Chairman, state your name, sign the speaker log, and please adhere to the 3 minute time limit. If you plan on distributing any handouts (information) to the Commission, please provide a copy to the Clerk for the official records.

9:00 A.M.

Call to Order Prayer and Pledge Approval of the Minutes Payment of County Bills Dixie Partington- Capital City to Sea Loop Bike Trail Update Department Supervisor Report Howard Nabors Superintendent of Public Works Fonda Davis Solid Waste Director Nikki Millender- Parks & Recreation Pam Brownell- Emergency Management Director Debbie Belcher- Discussion of potential CDBG Projects Ray Brownsworth- Weems Hospital Update Marcia Johnson- Clerk of Courts Alan Pierce- Director of Administrative Service T. Michael Shuler- County Attorney Report Commissioners & Public Comments Adjourn

9:05 AM 9:15 A.M.

9:45 A.M. 10:00 A.M. 10:15 A.M. 10:30 A.M. 10:45 A.M. 11:00 A.M. 11:30 A.M.

FRANKLIN COUNTY BOARD OF COUNTY COMMISSIONERS 1ST BUDGET PUBLIC HEARING FRANKLIN COUNTY COURTHOUSE ANNEX SEPTEMBER 5, 2013 5:15 PM MINUTES
Commissioners Present: Cheryl Sanders Chairman, William Massey Vice Chairman, Pinki Jackel, Noah Lockley, and Joseph Parrish.

Staff Present: Marcia M Johnson Clerk of Court, Alan Pierce Director of Administrative Services, Michael Shuler County Attorney, Linda Phillips Finance Director, Erin Griffith Assistant Finance Director, Michael Morn Deputy Clerk to the Board

Call to Order Chairman Sanders called the Public Hearing to Order. Erin Griffith read a statement regarding the proposed budget. Commissioner Jackel asked for a breakdown of the reductions in the budget since the budget workshop. Mrs. Griffith gave a detailed breakdown of the budget reductions and provided detail info on the increases to the budget. Commissioner Lockley and Mrs. Griffith discussed the increase to the Library budget due to the increased rent for the new Library in Eastpoint. Commissioner Jackel and Mrs. Griffith discussed the increase to the Florida Retirement System budget, and if the State is planning to reduce the rates at anytime during the upcoming budget year. Commissioner Jackel explained that the State increased the Countys contribution amount for the retirement system. Chairman Sanders opened the floor for public comment. Ben Houston, of Alligator Point, stated some of his past managerial experiences. He asked the Board to consider other options of balancing the budget instead of raising taxes. Allen Feifer, of the Concerned Citizens, commented on the condition of the oysterman in the county. He stated that the increase in taxes proposed by the Board is in conflict to their

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conversations with helping the oystermen. He proposed some options that might help with reducing the budget. Gail Riegelmayer, of St. George Island, asked why some of the suggestions offered by others were not discussed during the budget workshop process and asked each of the Board members to comment. Commissioner Jackel stated that a consensus of all Board members is needed to make good changes to the budget. She also stated that changes to the budget process are needed to improve the budget. Commissioner Massey stated that he is favor of employee salary increases but because this was his first year as a Commissioner he was learning the budget process. Commissioner Lockley stated that the Board did act on the suggestion of moving to a less expensive insurance provider but he did not agree with the other suggestions offered by the Concerned Citizens. Commissioner Parrish agreed that a consensus is needed by the Board to make changes, which hasnt happen relating to the budget. He also stated that the Board did act on some of the recommendations made by the Concerned Citizens. Chairman Sanders gave some specific information on the amounts saved by changing insurance providers. Marcia Johnson reminded the Board that this suggestion, of switching providers, wasnt made by the Concerned Citizens but by the Clerks finance office previously. Chairman Sanders and Commissioner Jackel agreed with Mrs. Johnson and provided some history in this matter. Erin Griffith gave some specific information on this matter explaining how difficult it was for some the employees to make this switch. Commissioner Parrish stated some of the complaints he received from employees who were forced to change doctors because of this switch in insurance providers. He commented on the changes the Board has made for this budget but he thinks the Board did a good job and talked about some of his personal experiences. Mrs. Riegelmayer commented on the manner in which the County should give increase to the employees, which isnt across the board but by performance. Barbara McKintyr, a property owner, stated that her concern with the proposed budget is that there is an increase that will affect households in the County. She stated she is planning to retire to Franklin County at some point, commented on the community mindfulness in the County, but realized how some of the citizens feel about the proposed tax increase. Commissioner Jackel asked if the Board was planning to reduce the budget any further, perhaps to last years amounts. She suggested that the Board look a t the Health Department budget and compared the amounts other Countys fund their Health Department. She also commended the Health Department on the new dental services that is being provided in

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Parrish commented on and compared the partnership with the County and the Health Department and the danger of the County losing these services which is very important to the County. The Board discussed this budget item further. Commissioner Lockley commented on the increase to the Librarys budget and how it increases the entire budget. He would like the rent to be reduced to the original amount of $1000 a month rather than the proposed $2300 per month. He also commented on the amount of undeveloped land that part of the Library location. Recess 6:13 PM Chairman Sanders called for a recess.

Reconvene 6:23 PM Chairman Sanders reconvened the hearing. Commissioner Jackel asked about transfer of the Capital Outlay Fund from the current budget year to the next. Mrs. Griffith provided the current balance of that account which is included in the starting balance of next years budget. Commissioner Jackel suggested reducing the budget by the carry forward amount of the Capital Outlay Fund. Mrs. Griffith explained the possible repercussions of reducing the budget by that type fund account. Mrs. Johnson provided additional information on this matter. Commissioner Parrish stated that this fund might be needed to purchase a building or some other purchase, so was not in favor of reducing that fund. Allen Feifer, of the Concerned Citizens, suggested a 2% reduction for all County departments and Constitutional offices and if this action created a real hardship on any department the Board could use the Reserve for Contingency account to help the department. Commissioner Parrish was not in favor of this action, especially because the County was so far into the budget process and was also against using the Reserve for Contingency account in this manner and explained the importance of this account. Commissioner Sanders responded to Mr. Feifers earlier statements that neighboring counties were not increasing their budget amounts, by explaining that Liberty County is at the maximum millage amount so cannot increase their budget. She expressed her concerns of using the Reserve for Contingency to supplement any department that might need it due to the suggested 2% reduction. Commissioner Sanders commented on other items that have been discussed earlier during the budget process, employee raises and job descriptions, and that the County has considered some of the suggestion presented by Mr. Feifer during this and previous budget years. She stated that when reviewing the budget she always considers essential services, non-essential services, and the quality of life issues.

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Commissioner Parrish stated that if the State would stop enacting unfunded mandates the Board could significantly reduce the Countys budget. He suggested that Mr. Fiefer use his influence in Tallahassee to try and stop these actions. Mr. Feifer stated that he likes Franklin County and would like it to grow. He suggested a 1% cut to the budget and that the Board request Weems to pay their 100,000 loan payment. Chairman Sanders informed Mr. Feifer of the commitment made by Weems this week for the Electronic Health Records program and the cost of this program. Commissioner Lockley stated that if the Board moved on the 1% reduction and the loan repayment from Weems, by the end of the year the Board will have to find a way to fund the departments and Weems the same amount. Barbara McKintyr commented further on the budget and the proposed increase. Gail Riegelmayer stated how a 1% reduction would reduce different County departments and Constitutional offices. Commissioner Jackel stated that she wasnt in favor of any increase to the budget but might consider a motion for the 2% overall budget reduction. She spoke in favor of changing the budget process and starting that process earlier during the year. Commissioner Massey stated that he wasnt in favor of raising taxes but realized that there are costs to of some of the services provided in the County. He spoke specifically about the cost of sidewalk trash pickup in different areas in the County. Commissioner Parrish stated that he offered this suggestion previously but it wasnt supported by the community or by most of the Board members. Commissioner Jackel stated that she was in favor of County wide mandatory trash pickup which would reduce the cost of sidewalk trash pickup. Board discussed this matter further. Commissioner Lockley stated that he would like a unanimous vote to pass the budget. Mrs. Griffith read the Resolution adopting the tentative millage rate.
RESOLUTION FRANKLIN COUNTY BOARD OF COUNTY COMMISSIONERS RESOLUTION ADOPTING TENTATIVE MILLAGE LEVY A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF FRANKLIN COUNTY, FLORIDA, ADOPTING THE TENTATIVE MILLAGE LEVY FOR FRANKLIN COUNTY FOR FISCAL YEAR 2013 - 2014

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WHEREAS, the BOARD OF COUNTY COMMISSIONERS of Franklin County, Florida, on September 5th, 2013, adopted Fiscal Year 2013-2014 Tentative Millage Rate following a public hearing as required by Florida Statute 200.065; and WHEREAS, the gross taxable value for operating purposes not exempt from taxation within Franklin County has been certified by the County Property Appraiser to the BOARD OF COUNTY COMMISSIONERS as $1,632,123,959. NOW, THEREFORE, BE IT RESOLVED by the BOARD OF COUNTY COMMISSIONERS of Franklin County, Florida that: The Fiscal Year 2013-2014 tentatively adopted operating millage rate for Franklin County is 6.4705 mills which is more than the rolled-back rate of 5.9954 mills by 7.92%. DULY ADOPTED at a public hearing this 5th day of September 2013. Time adopted 7:22 PM

Motion by Parrish to approve the tentative millage rate of 6.4075 mills; Motion failed due to the lack of a second.

Recess 7:04 PM Chairman Sanders called for a recess.

Reconvene 7:16 PM Chairman Sanders reconvened the meeting. Commissioner Jackel stated that she is considering seconding the motion to approve the Budget because it is the tentative, not the final, budget and she as a Commissioner is lawfully bound to pass a budget. Commissioner Massey verified that Commissioner Jackel will provide a list of items that the Board could look at to reduce the budget at the final budget public hearing. Motion by Massey, seconded by Parrish, to approve the Resolution, read by Mrs. Griffith earlier, adopting the tentative millage rate of 6.4075 mills; Motion carried 3-2, Jackel and Lockley opposed. 7:22pm Mrs. Griffith read the Resolution to adopt the tentative budget.
RESOLUTION FRANKLIN COUNTY BOARD OF COUNTY COMMISSIONERS

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RESOLUTION ADOPTING TENTATIVE BUDGET WHEREAS, the Board of County Commissioners of Franklin County, Florida has determined the amount of funds required for a Tentative Budget for the 2013-2014 Fiscal Year and WHEREAS, the Board of County Commissioners has given due notice as required by law, and has held a public hearing as required by Florida Statute 200.065, and WHEREAS, the Board of County Commissioners of Franklin County, Florida, has set forth the appropriations and revenue estimate for the Tentative Budget for Fiscal Year 2013-2014 in the amount of $43,584,365.00. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Franklin County, Florida, that: 1. The Fiscal Year 2013-2014 Tentative Budget be adopted. 2. That copies of this Resolution containing the Tentative Budget be spread upon the records of Franklin County, Florida. This Resolution duly adopted at a public hearing this 5th day of September 2013. Time adopted 7:24 PM

Motion by Lockley, seconded by Parrish, to approve the Resolution adopting the tentative budget of $43,584,365.00; Motion carried 4-1, Jackel opposed. 7:24pm Adjourn There being no further business Chairman Sanders adjourned the public hearing.

__________________________________ Cheryl Sanders Chairman, FCBOCC

Attest: ________________________________ Marcia M. Johnson Clerk of Courts

FRANKLIN COUNTY BOARD OF COUNTY COMMISSIONERS FINAL BUDGET PUBLIC HEARING FRANKLIN COUNTY COURTHOUSE ANNEX SEPTEMBER 16, 2013 5:15 PM MINUTES
Commissioners Present: Cheryl Sanders Chairman, William Massey Vice Chairman, Pinki Jackel, Noah Lockley, and Smokey Parrish

Others Present: Marcia M Johnson Clerk of Courts, Alan Pierce Director of Administrative Services, Michael Shuler County Attorney, Linda Phillips Finance Director, Erin Griffith Assistant Finance Director, Michael Morn Deputy Clerk to Board

Call to Order Chairman Sanders called the Final Budget Public Hearing to order. Mrs. Griffith provided information on the 2013-2014 budget including the proposed millage rate and total budget amount. Commissioner Jackel asked Mrs. Griffith to list any State unfunded mandates that are included in the Budget. Mrs. Griffith stated and explained some of these mandates. Chairman Sanders opened the floor for public comments. Commissioner Jackel stated that the budget process should be changed but thought it was unfair to reduce anyones budget at this point in the process. She explained her proposed changes for the 2014-2015 budget process and stated some of her proposed reductions, which totaled about $300,000, for the 2013-2014 budget. The reductions proposed by Commissioner Jackel included the loan owed by Weems to the County, Professional Services, General Fund Road and Bridge Contingent Fund, and the Health Departments allocation. Mrs. Griffith provided additional information regarding Commissioner Jackels proposed reductions. Attorney Shuler reminded the Board that there is pending litigation that might affect the Profession Services budgeted amount. Commissioner Jackel commented on the proposed salary increases for employees and discussed some departments and Constitutional offices that have given raises to their employees and included those amounts in their budget. She asked for reductions in the Supervisor of Elections and Property Appraiser budgets since they have given salary increases prior to this budget and also asked for reductions in the Tax Collector and Sheriffs budgets.

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Commissioner Jackel stated that she preferred a no increase budget but realize that it might not be possible for the upcoming fiscal year. She explained why the suggestion of a 2% cut wouldnt result in the $400,000 reduction that was discussed previously. Commissioner Lockley stated that it was too late in the budget process to consider Commissioner Jackels proposed reductions but expressed his concerns of the increase to the Librarys budget. Commissioner Parrish asked how Weems failure to repay their $100,000 loan to the County during the 2012-2013 fiscal year affects the 2013-2014 fiscal year budget. Mrs. Griffith explained that whenever the Board includes this repayment as part of their budget and Weems fails to make that payment that will increase the upcoming budget by an additional $100,000. Commissioner Parrish cautioned on reducing the Reserve for Contingency funds in the upcoming budget and then stated some of the issues that are making it difficult to reduce the 2013-2014 budget to the same amount of the 2012-2013 budget. He also commented on the manner in which the new County Library was financed, at what point and how the Board became involved, and then compared it to the City of Apalachicolas library. Chairman Sanders expressed her concerns with reducing the Professional Services and the Road and Bridge budgets then she stated why she wasnt in favor of reducing other budget ite ms. Chairman Sanders listed some of the neighboring counties that have higher millage rates than Franklin County, and stated that because of the starting cost Weems new Electronic Medical Records project, which was recently approved by the Board; repayment of the $100,000 to the County will be difficult. Chairman Sanders and Commissioner Jackel discussed the Road and Bridge budget. Chairman Sanders expressed her support for the proposed employee increase. Board and Mrs. Griffith discussed the Road and Bridge fund budget. Commissioner Lockley commented further on the proposed budget reductions. Mrs. Griffith stated that there is a change to elected officials salaries which resulted in a change to the proposed Budget. Mrs. Griffith read the Resolution adopting the final millage rate:

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RESOLUTION ADOPTING MILLAGE LEVY A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF FRANKLIN COUNTY, FLORIDA, ADOPTING THE FINAL LEVYING OF AD VALOREM TAXES FOR FRANKLIN COUNTY FOR FISCAL YEAR 2013/2014; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the BOARD OF COUNTY COMMISSIONERS of Franklin County, Florida, on September 16th, 2013, adopted Fiscal Year 2013-2014 Final Millage Rate following a public hearing as required by Florida Statute 200.065; and WHEREAS, the gross taxable value for operating purposes not exempt from taxation within Franklin County has been certified by the County Property Appraiser to the BOARD OF COUNTY COMMISSIONERS as $1,632,123,959. NOW, THEREFORE, BE IT RESOLVED by the BOARD OF COUNTY COMMISSIONERS of Franklin County, Florida that:
1.

The Fiscal Year 2013/2014 operating millage rate is 6.4705 mills which is greater than the rolledback rate of 5.9954 mills by 7.92%. This resolution shall take effect immediately upon its adoption.

2.

This Resolution DULY ADOPTED at a public hearing this 16th day of September 2013. Time adopted 5:59 PM

Motion by Lockley, seconded by Parrish, to adopt the Resolution stating the final millage rate; Motion carried 4-1, Jackel opposed (5:59PM). Mrs. Griffith read the Resolution adopting the final budget amount:

RESOLUTION ADOPTING FINAL BUDGET A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF FRANKLIN COUNTY, FLORIDA, ADOPTING THE FINAL BUDGET FOR FISCAL YEAR 2013/2014; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Board of County Commissioners of Franklin County, Florida on September 16, 2013, held a public hearing as required by Florida Statute 200.065, and WHEREAS, the Board of County Commissioners of Franklin County, Florida, set forth the appropriations and revenue estimates for the Budget for Fiscal Year 2013/2014 in the amount of $43,584,365. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Franklin County, Florida, that:

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1. The Fiscal Year 2013/2014 Final Budget be adopted. 2. That copies of this Resolution containing the said budget be spread upon the records of Franklin
County, Florida.

3. This resolution shall take effect immediately upon its adoption.


This Resolution DULY ADOPTED at a public hearing this 16th day of September 2013. Time adopted 6:00 PM

Motion by Lockley, seconded by Massey, adopting the Resolution stating the final budget amount; Motion carried 4-1, Jackel opposed (6:00PM). Adjourn There being no further business, Chairman Sanders adjourned the Budget Public Hearing.

______________________________ Cheryl Sanders Chairman FCBOCC

Attest:

_____________________________ Marcia M. Johnson Clerk of Courts

FRANKLIN COUNTY BOARD OF COUNTY COMMISSIONERS REGULAR MEETING FRANKLIN COUNTY COURTHOUSE ANNEX NOVEMBER 19, 2013 9:00 AM
Commissioners Present: Cheryl Sanders Chairman, William Massey Vice Chairman, Pinki Jackel, Noah Lockley, and Joseph Parrish

Others Present: Alan Pierce Director of Administrative Services, Michael Shuler County Attorney, Michael Morn Deputy Clerk to the Board

Call to Order (9:00 AM) Chairman Sanders called the Meeting to order.

Prayer and Pledge (9:00 AM) There was a prayer followed by the Pledge of Allegiance.

Approval of Minutes (9:01 AM) There were no Minutes presented for approval.

Payment of County Bills (9:01 AM) Motion by Lockley, seconded by Massey, to approve the payment of the Countys Bills as presented; Motion carried 5-0.

Selection of Chairman and Vice Chairman (9:02 AM) Motion by Massey, seconded by Parrish, to appoint Commissioner Sanders as Chairman and Commissioner Massey as Vice Chairman; Motion carried 5-0.

Department Supervisors Report Howard Nabors Superintendent of Public Works (9:02 AM) Mr. Nabors had no action items for the Board but gave an update on projects throughout the County.

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Commissioner Lockley asked all of the County supervisors to pay attention to how many African Americans and Veterans are being considered for employment, especially since there are many years between vacancies. Chairman Sanders asked Mr. Nabors to keep a watch over logging activities on the County roads from Kelly to Rock Landing.

Fonda Davis Solid Waste Director (9:04 AM) Mr. Albert Floyd presented his report to the Board. Vacant Position: For Board Approval: David Wilson with the Parks and Recreation Department was the only employee that applied for the vacant position posted in-house(Equipment Operator) I have spoken with Nikki and she is aware of David wanting to transfer to the Solid Waste Department. The transfer is scheduled for December 2nd, 2013. ACTION REQUESTED: Motion approving Transfer of David Wilson from the Parks and Recreation Department to the Solid Waste Department. Motion by Lockley, seconded by Massey, to approve transfer of employment from the Parks and Recreation Dept. to the Solid Waste Dept.; Motion carried 5-0. Commissioner Massey asked if Waste Pro can be contacted about their practice of leaving trash on the side of the road next to empty canisters. Chairman Sanders asked that they keep an eye on the recycling canister in Lanark Village. Vacation: For Board Information: I will be on vacation starting November 25th thru November 29th; (3days of Annual Leave and 2days Holiday) Albert Floyd will be the contact person in my absence. Mr. Floyd provided his contact information.

Nikki Millender Parks & Recreation (9:07 AM) Mrs. Millender presented her report to the Board. Mrs. Millender stated that she will start hanging Christmas lights in Eastpoint and St. George Island. Mrs. Millender stated that she has concluded her interviews for the vacant position in her department. The candidates she chose are Joseph Bright and Shane Phillips and she is asking

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for Board action to approve their employment. She explained that there is a small window for the DOC certification class. Commissioner Jackel asked if the second vacancy met the Countys advertising requirements. The Board and Attorney Shuler discussed this matter and agreed that the second vacancy has to be advertised. The Board and Mrs. Millender discussed the issues with DOC training. Motion by Massey, seconded by Jackel, to approve Joseph Bright to fill vacancy and advertise for the new vacancy; Motion carried 5-0. Mrs. Millender stated that there has been a lot of vandalism at Vrooman Park in Eastpoint and would like to purchase some type of security surveillance equipment. Chairman Sanders and Commissioner Jackel suggested contacting the Sheriffs Dept. to ask for extra patrols at the park. Motion by Jackel, seconded by Massey, to approve the purchase of surveillance equipment at Vrooman Park in Eastpoint; Motion carried 5-0.

Pam Brownell Emergency Management (9:18 AM) Mrs. Brownell presented her report to the Board. Action Items: 1. 4 copies of the 2014 Department of Homeland Security Grant submitted for the Boards approval and the Chairmans signature. This Federal Grant will provide $10.900 for the County Specific Training and Exercise Program. Motion by Jackel, seconded by Massey, to approve Chairmans signature on the 2014 Department of Homeland Security Grant; Motion carried 5-0. Mr. Pierce informed the Board that Mrs. Brownell was successful in obtaining a grant to put a new roof on the EOC building. He described the grant and matching funds in more detail. Motion by Jackel, seconded by Massey, to approve grant for the new roof on the EOC building; Motion carried 5-0. Chairman Sanders informed the Board of a discussion she had with the States EOC Director. Commissioner Jackel and Mrs. Brownell discussed the availability of EOC grants. Mr. Pierce stated that there is a grant in the system for a new roof on the Sheriffs Dept. and explained the details.

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Information Items: 1. Franklin Emergency Management held a G300 class at the EOC on Nov13-15, it was a great success, we had 23people from different agencies and different counties take the course. 2. Franklin County Emergency Management hosted an exercise planning meeting for the Florida department of Health for a multicounty on November 13, 2013 at 1:30pm. 3. November 26, 2013 Franklin County Emergency Management and The Management Experts will conduct its second exercise planning meeting at 2:00pm at the EOC. 4. November 26, 2013 at 3:00pm at the EOC Franklin County Emergency Management will conduct its Local Mitigation Strategy meeting and the public is strongly encouraged to participate in this meeting.

Curt Blair TDC Board Appointment (9:25 AM) Curt Blair and Chester Reese discussed the process of replacing members of the TDC board and stated that the TDC is recommending Walter Armistead to fill the vacancy on the Board. Commissioner Lockley asked why a resident of Apalachicola wasnt appointed to the TDC. Mr. Reese explained that Beverly Hewitt represents Apalachicola on the TDC and that Mr. Armistead will represent the entire County. Commissioner Jackel gave an explanation of how the TDC board is set up. Commissioner Lockley stated that he thought the lodging providers in Apalachicola should be represented on the TDC and asked if there are term limits for the TDC members. Mr. Blair addressed this matter and explained how the seats are appointed. Judy Stukowski, Vice President of the Guest Lodging Association of Franklin County, stated that the issue isnt about Apalachicola but more about the small lodging and restaurants being represented. She provided additional information and comments on this matter. Commissioner Jackel commented on some of the qualifications of Walter Armistead. Commissioner Parrish said he has stated before that the Countys small lodging businesses need representation. Chairman Sanders commented on some of the information in the local newspaper regarding this matter. Commissioner Jackel also commented on the article in the local newspaper, especially the section that addressed her. Motion by Jackel, seconded by Massey, to appoint Walter Armistead to the TDC; Motion carried 5-0.

Planning & Zoning Report (9:42 AM) Mr. Pierce presented these items for Board approval. CRITICAL SHORELINE REVIEW:

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1-

P & Z REQUESTS APPROVAL: Consideration of a request to construct a Single Family Private Dock at 1371 East Gulf Beach Drive, Lot 8, Tract 44, East End, St. George Island, Franklin County, Florida. The Dock will be 390 X 4 with a 20 X 6 Terminal Platform and (2) 20 X 11 Boatlifts. This application has applied for State and Federal Permits and meets all county requirements. Request submitted by Garlick Environmental Associates, Inc, agent for Charles C. Pruett, Jr., applicant. (Has House) P & Z REQUESTS APPROVAL: Consideration of a request to construct a Single Family Private Dock at 1819 East Gulf Beach Drive, Lot 26, Shell Harbor, Unit 1, St. George Island, Franklin County, Florida. The Dock will be 284 X 4 with a 26 X 6 Terminal Platform and (2) 10 X 20 Boat Lifts. This application has State and Federal Permits and meets all county requirements. Request submitted by Garlick Environmental Agency, Inc., agent for Mary Anne Bleker, Applicant. (Proposed House on Site Plan) P & Z REQUESTS APPROVAL: Consideration of a request to construct a Single Family Private Dock at 319 Bruce Street, Lot 10, Block 57, Unit 5, St. George Island, Franklin County, Florida. The Dock will have a 639 square foot tram lift with (1) 10 x 20 boat lift, (2) 42x 4 docks with a 12 x 5 connector dock to connect existing dock. This application has State and Federal Permits and meets all county requirements. Request submitted by Garlick Environmental Agency, Inc., agent for Benjamin Chason, Applicant. (Proposed House on Site Plan) P & Z REQUESTS APPROVAL: Consideration of a request to construct a Single Family Private Pier at 1627 Gannett Trail, Lot 26, Sandpiper Village, St. George Island, Franklin County, Florida. The Dock will be 186 X 4 with a 20 X 6 Terminal Platform. This application has State and Federal Permits and meets all county requirements. Request submitted by Garlick Environmental Agency, Inc., agent for Princeton Sixty (60) Exchange, Applicant. (Proposed House on Site Plan)

2-

3-

4-

Commissioner Parrish asked if item 1 has the proper State permits. Mr. Pierce addressed Commissioner Parrishs concerns. Motion by Jackel, seconded by Massey, to approve items 1 - 4, contingent upon all State permits being approved; Motion carried 5-0. COMMERCIAL SITE PLAN APPROVAL: 5P & Z RECOMMENDED APPROVAL: (3/2 Vote) Consideration of a request for Special Exception to construct a Marina consisting of 10 slips with (6) 10 x 2 finger piers and a 152 x 15 terminal platform and a 60 x 10 access way. This project will also have a managers office with restroom facilities and 15 parking spaces all located at 524 US Highway 98, Eastpoint, Franklin County, Florida located in Section 29, Township 8 South, Range 6 West. Request submitted by Garlick Environmental Associates, Inc., agent for Magnolia Ridge, LLC, owner.

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The Board recessed to allow Mr. Pierce to make larger copies of the site plan.

Recess (9:49) Chairman Sanders called for a recess.

Reconvene (10:01) Chairman Sanders reconvened the Meeting.

Planning & Zoning Report (continued) (10:01 AM) The Board and Mr. Pierce discussed Item 5 further. Dan Garlick provided additional information. Chairman Sanders asked about the measurements of the piers, platform, and access way. The Board asked additional questions. Mr. Garlick responded to the questions. Shannon Hartsfield, President of Franklin County Seafood Workers Association, stated that he didnt have a problem with this project but future projects like this would have a negative effect on the oyster bars, especially Cat Point, which would hurt seafood in the County. Commissioner Jackel and Mr. Pierce discussed the possibility of other permits being issued for this type of project in the same area. Chairman Sanders commented and asked Mr. Hartsfield if he supported this project. Mr. Hartsfield explained that his problem is with the size of this and any other project of the same size in the same area being permitted because it would cause the Dept. of Agriculture to close part of Cat Point. Commissioner Jackel and Mr. Garlick discussed the possibility of another property owner having enough waterfront property to open another marina. Attorney Shuler commented on the statutes and when a dock is considered a marina. Mr. Garlick stated some of the possibilities for the future use of the waterfront property in Eastpoint. Commissioner Jackel and Mr. Garlick discussed the States role with docks, marinas, and the oyster bars. Commissioner Lockley and Mr. Garlick discussed future uses of the area. Commissioner Jackel stated that she needed more information on this item before proceeding. Motion by Jackel, seconded by Massey, to table this issue until more information is provided; Motion carried 5-0.

Advisory Board of Adjustment Report (10:25 AM) Mr. Pierce presented these items for Board approval.

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1Board of Adjustment approval of a variance to construct a rock revetment within the Critical Habitat Zone on property described as Lot 3, Alligator Point, Franklin County, Florida. Request submitted by Larry Joe Colson, agent for James G. Stelzenmuller, owner. Motion by Massey, seconded by Jackel, to approve a variance to construct a rock revetment within the Critical Habitat Zone on property described as Lot 3, Alligator Point; Motion carried 5-0. 2Board of Adjustment approval of a variance to construct s rock revetment within the Critical Habitat Zone on property described as Lot 2, Alligator Point, Franklin County, Florida. Request submitted by Larry Joe Colson, agent for Chapman Investment, owner. Motion by Parrish, seconded by Lockley, to approve a variance to construct a rock revetment within the Critical Habitat Zone on property described as Lot 2, Alligator Point; Motion carried 5-0. 3Board of Adjustment Approval of a variance to the S-4 Special District requirements of Lanark Village which limit construction on a rear wall to 8 feet. The request is to construct an addition of 10 feet from the rear wall on property described as Unit 32-6 Warren Avenue, Lot 6, Block 8, Unit 1, Lanark Village. Request submitted by R. F. Gray Builders, Inc., agent for Hazel M. Wolfe, owner. Commissioner Parrish and Mr. Pierce discussed the 8 feet extension limit to the walls. Motion by Lockley, seconded by Massey, to approve a variance to the S-4 Special District requirements of Lanark Village which limit construction on a rear wall to 8 feet. The request is to construct an addition of 10 feet from the rear wall on property described as Unit 32-6 Warren Avenue, Lot 6, Block 8, Unit 1, Lanark Village; Motion carried 5-0. 4Board of Adjustment approval of a variance to construct a rock revetment within the Critical Habitat Zone on property described as 319 Bruce Street, Lot 10, Block 57, Unit 5, St. George Island, Franklin County, Florida. Request submitted by Garlick Environmental Associates, Inc., agent for Benjamin N. Chase, owner. Motion by Massey, seconded by Parrish, to approve a variance to construct a rock revetment within the Critical Habitat Zone on property described as 319 Bruce Street, Lot 10, Block 57, Unit 5, St. George Island; Motion carried 5-0.

Marcia M. Johnson Clerk of Courts Report (10:31 AM) Mrs. Johnson presented her report to the Board. 1. For action, I have eight resolutions to incorporate unanticipated revenues into your last years budget. These revenues were unanticipated and spent during the past fiscal year

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the revenues were not included in the initial budget because we didnt know the revenue would be received when the budget was originally adopted. Approval is needed to comply with Florida Statutes 129. The first resolution involves $33,628 received in airport hanger rental revenues, $17,166 in AVGAS sales, and $5,444 in jet fuel sales. The funds were spent for payments of expenses relative to operations at the airport as follows: 170.74.540.1300 Airport-hourly salaries $7,012 170.74.540.2100 Airport-FICA Taxes 537 170.74.540.2400 Airport-Workers Comp. 816 170.74.540.3100 Airport-Professional Services 2,875 170.74.540.4100 Airport-Communication Serv. 866 170.74.540.4300 Airport-Utility Service 1,148 170.74.540.4600 Airport-Repair & Maint. 41,155 170.74.540.4900 Airport-Other Current Chrg 637 170.74.540.5100 Airport-Office Supplies 1,192 Total 56,238 The second resolution involves $627,000 received in grant revenues from the Department of Community Affairs, Federal Emergency Management Agency for payment of expenses relative to acquisition of land necessary for the relocation of the road at Alligator Point. We put the funds into 139.69.541.6100, Bald Point Trust Fund land. The third resolution involves $197,109 received in grant revenues from the Department of Transportation for payment of expenses relative to the acquisition of the Airport Sweeper Truck. We put the funds into 170.74.540.3100 Airport Professional Services of $3,715 and 170.74.540.6401 Airport Machinery and Equipment of $193,394.00. The fourth resolution involves $90,430 received in grant revenues from the Dept. of Community Affairs, Federal and State Emergency Management for the reimbursement of equipment usage relative to Tropical Storm Debby response and recovery. We put the funds into the General Fund into 001.40.534.6401, Solid Waste Machinery & Equipment, $70,450, and 001.53.562.6401, Animal Control Machinery & Equipment $19,980. The fifth resolution involves $231,624 received in grant revenues from the Dept. of Transportation for payment of expenses relative to the resurfacing of CC Land Road to 6th Street. We put the funds into the LOGT Road Paving Fund into 141.41.541.3100 LOGT Road Paving Professional Services of $82,719 and into 141.41.541.4603 LOGT Road Paving Resurfacing of $148,905. The sixth resolution involves $350,000 received from the State of Florida for the SHIP Program. We put the funds into the SHIP FUND into 180.88.559.8209 Aid to Citizens of $339,500 and into 180.88.559.3116 SHIP Administration of $10,500.

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The seventh resolution involves $112,353.63 received from the Landfill Tipping Fees for landfill services. We put the funds into the Landfill Tipping Fee Fund into 304.40.534.3100, Professional Services. The eighth resolution involves $12,819.33 received from the State of Florida for E911 System Maintenance. We put the funds into the E911 Fund into 163.47.525.4600, Maintenance.
RESOLUTION FRANKLIN COUNTY BOARD OF COUNTY COMMISSIONERS WHEREAS, Franklin County is a political subdivision of the State of Florida and subject to Florida Statutes Chapter 129 regarding preparation of budgets, and WHEREAS, FS 129.06 provides for budget amendments for unanticipated revenues, and WHEREAS, Franklin County has received unanticipated revenues in the amount of $33,628.00 in hangar rental revenues, $17,166.00 in AVGAS sales, and $5,444 in jet fuel sales for payment of expenses relative to the operations of the Franklin County Airport, and WHEREAS, said revenue is needed to pay certain expenditures incurred in Fiscal Year 2012-2013 and WHEREAS, FS 129.06(2)(d) provides for budget amendments in relation to receipts and expenditures of the nature that is received, and WHEREAS, this section requires the Board of County Commission to spread on its minutes the expenditures for the purpose of: 170.74.540.1300 170.74.540.2100 170.74.540.2400 170.74.540.3100 170.74.540.4100 170.74.540.4300 170.74.540.4600 170.74.540.4900 170.74.540.5100 Airport Hourly Salaries Airport FICA Taxes Airport Workers Compensation Airport Professional Services Airport Communication Services Airport Utility Service Airport Repair & Maintenance Airport Other Current Charges Airport Office Supplies $ $ 7,012.00 537.00 $ 816.00 $ 2,875.00 $ 866.00 $ 1,148.00 $ 41,155.00 $ 637.00 $ 1,192.00

NOW THEREFORE, BE IT RESOLVED, Franklin County Board of County Commissioners appropriates these unanticipated revenues in the amount of $56,238.00 in the AIRPORT FUND in order to comply with FS129(2)(d). THIS RESOLUTION ADOPTED by the Franklin County Board of County Commissioners this 19th day of NOVEMBER 2013.

RESOLUTION FRANKLIN COUNTY BOARD OF COUNTY COMMISSIONERS

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WHEREAS, Franklin County is a political subdivision of the State of Florida and subject to Florida Statutes Chapter 129 regarding preparation of budgets, and WHEREAS, FS 129.06 provides for budget amendments for unanticipated revenues, and WHEREAS, Franklin County has received unanticipated grant revenues in the amount of $627,000.00 from the Department of Community Affairs, Federal Emergency Management Agency for the payment of expenses relative to acquisition of land necessary for the relocation of the road on Alligator Point. WHEREAS, said revenue is needed to pay certain expenditures incurred in Fiscal Year 2012-2013 and WHEREAS, FS 129.06(2)(d) provides for budget amendments in relation to receipts and expenditures of the nature that is received, and WHEREAS, this section requires the Board of County Commission to spread on its minutes the expenditures for the purpose of: 139.69.541.6100 Bald Point Trust Fund - Land $627,000.00 NOW THEREFORE, BE IT RESOLVED, Franklin County Board of County Commissioners appropriates these unanticipated revenues in the amount of $627,000.00 in the BALD POINT TRUST FUND in order to comply with FS129(2)(d). THIS RESOLUTION ADOPTED by the Franklin County Board of County Commissioners this 19th day of NOVEMBER 2013. RESOLUTION FRANKLIN COUNTY BOARD OF COUNTY COMMISSIONERS WHEREAS, Franklin County is a political subdivision of the State of Florida and subject to Florida Statutes Chapter 129 regarding preparation of budgets, and WHEREAS, FS 129.06 provides for budget amendments for unanticipated revenues, and WHEREAS, Franklin County has received unanticipated grant revenues in the amount of $197,109.00 from the Florida Department of Transportation for the payment of expenses relative to the acquisition of the Airport Sweeper Truck, and WHEREAS, said revenue is needed to pay certain expenditures incurred in Fiscal Year 2012-2013 and WHEREAS, FS 129.06(2)(d) provides for budget amendments in relation to receipts and expenditures of the nature that is received, and WHEREAS, this section requires the Board of County Commission to spread on its minutes the expenditures for the purpose of: 170.74.540.3100 Airport Professional Services 170.74.540.6401 Airport Machinery & Equipment $ 3,715.00 $ 193,394.00

NOW THEREFORE, BE IT RESOLVED, Franklin County Board of County Commissioners appropriates these unanticipated revenues in the amount of $197,109.00 in the AIRPORT FUND in order to comply with FS129(2)(d).

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THIS RESOLUTION ADOPTED by the Franklin County Board of County Commissioners this 19th day of NOVEMBER 2013. RESOLUTION FRANKLIN COUNTY BOARD OF COUNTY COMMISSIONERS WHEREAS, Franklin County is a political subdivision of the State of Florida and subject to Florida Statutes Chapter 129 regarding preparation of budgets, and WHEREAS, FS 129.06 provides for budget amendments for unanticipated revenues, and WHEREAS, Franklin County has received unanticipated grant revenues in the amount of $90,430.00 from the Department of Community Affairs, Federal and State Emergency Management for the reimbursement of equipment usage relative to Tropical Storm Debby response and recovery, and WHEREAS, said revenue is needed to pay certain expenditures incurred in Fiscal Year 2012-2013 and WHEREAS, FS 129.06(2)(d) provides for budget amendments in relation to receipts and expenditures of the nature that is received, and WHEREAS, this section requires the Board of County Commission to spread on its minutes the expenditures for the purpose of: 001.40.534.6401 Solid Waste - Machinery & Equipment $70,450.00 001.53.562.6401 Animal Control Machinery & Equipment $19,980.00 NOW THEREFORE, BE IT RESOLVED, Franklin County Board of County Commissioners appropriates these unanticipated revenues in the amount of $90,430.00 in the GENERAL FUND in order to comply with FS129(2)(d). THIS RESOLUTION ADOPTED by the Franklin County Board of County Commissioners this 19th day of NOVEMBER 2013. RESOLUTION FRANKLIN COUNTY BOARD OF COUNTY COMMISSIONERS WHEREAS, Franklin County is a political subdivision of the State of Florida and subject to Florida Statutes Chapter 129 regarding preparation of budgets, and WHEREAS, FS 129.06 provides for budget amendments for unanticipated revenues, and WHEREAS, Franklin County has received unanticipated grant revenues in the amount of $231,624.00 from the Florida Department of Transportation for the payment of expenses relative to the resurfacing of C.C. Land Road th to 6 Street, and WHEREAS, said revenue is needed to pay certain expenditures incurred in Fiscal Year 2012-2013 and WHEREAS, FS 129.06(2)(d) provides for budget amendments in relation to receipts and expenditures of the nature that is received, and WHEREAS, this section requires the Board of County Commission to spread on its minutes the expenditures for the purpose of:

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141.41.541.3100 LOGT Road Paving Professional Services 141.41.541.4603 LOGT Road Paving Resurfacing

$ 82,719.00 $ 148,905.00

NOW THEREFORE, BE IT RESOLVED, Franklin County Board of County Commissioners appropriates these unanticipated revenues in the amount of $231,624.00 in the LOGT Road Paving Fund in order to comply with FS129(2)(d). THIS RESOLUTION ADOPTED by the Franklin County Board of County Commissioners this 19th day of NOVEMBER 2013. RESOLUTION FRANKLIN COUNTY BOARD OF COUNTY COMMISSIONERS WHEREAS, Franklin County is a political subdivision of the State of Florida and subject to Florida Statutes Chapter 129 regarding preparation of budgets, and WHEREAS, FS 129.06 provides for budget amendments for unanticipated revenues, and WHEREAS, Franklin County has received unanticipated revenues in the amount of $350,000.00 from the STATE OF FLORIDA for the State Housing Initiatives Partnership Program (SHIP), and WHEREAS, said revenue is needed to pay certain expenditures incurred in Fiscal Year 2012-2013 and WHEREAS, FS 129.06(2)(d) provides for budget amendments in relation to receipts and expenditures of the nature that is received, and WHEREAS, this section requires the Board of County Commission to spread on its minutes the expenditures for the purpose of: 180.88.559.8209 AID TO CITIZENS 180.88.559.3116 SHIP ADMINISTRATION $339,500.00 $ 10,500.00

NOW THEREFORE, BE IT RESOLVED, Franklin County Board of County Commissioners appropriates these unanticipated revenues in the amount of $350,000.00 in the SHIP FUND in order to comply with FS129(2)(d). THIS RESOLUTION ADOPTED by the Franklin County Board of County Commissioners this 19th day of November 2013. RESOLUTION FRANKLIN COUNTY BOARD OF COUNTY COMMISSIONERS WHEREAS, Franklin County is a political subdivision of the State of Florida and subject to Florida Statutes Chapter 129 regarding preparation of budgets, and WHEREAS, FS 129.06 provides for budget amendments for unanticipated revenues, and WHEREAS, Franklin County has received unanticipated revenues in the amount of $112,353.63 from LANDFILL TIPPING FEES for LANDFILL SERVICES, and WHEREAS, said revenue is needed to pay certain expenditures incurred in Fiscal Year 2012-2013, and

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WHEREAS, FS 129.06(2)(d) provides for budget amendments in relation to receipts and expenditures of the nature that is received, and WHEREAS, this section requires the Board of County Commission to spread on its minutes the expenditures for the purpose of: 304.40.534.3100 Professional Services $112,353.63

NOW THEREFORE, BE IT RESOLVED, Franklin County Board of County Commissioners appropriates these unanticipated revenues in the amount of $112,353.63 in the LANDFILL TIPPING FEE FUND in order to comply with FS129(2)(d). THIS RESOLUTION ADOPTED by the Franklin County Board of County Commissioners this 19 day of November 2013.
TH

RESOLUTION FRANKLIN COUNTY BOARD OF COUNTY COMMISSIONERS WHEREAS, Franklin County is a political subdivision of the State of Florida and subject to Florida Statutes Chapter 129 regarding preparation of budgets, and WHEREAS, FS 129.06 provides for budget amendments for unanticipated revenues, and WHEREAS, Franklin County has received unanticipated revenues in the amount of $12,819.33 from the STATE OF FLORIDA for E911 System Maintenance, and WHEREAS, said revenue is needed to pay certain expenditures incurred in Fiscal Year 2012-2013, and WHEREAS, FS 129.06(2)(d) provides for budget amendments in relation to receipts and expenditures of the nature that is received, and WHEREAS, this section requires the Board of County Commission to spread on its minutes the expenditures for the purpose of: 163.47.525.4600 Maintenance $12,819.33

NOW THEREFORE, BE IT RESOLVED, Franklin County Board of County Commissioners appropriates these unanticipated revenues in the amount of $12,819.33 in the E911 FUND in order to comply with FS129(2)(d). THIS RESOLUTION ADOPTED by the Franklin County Board of County Commissioners this 19th day of November 2013.

Motion by Parrish, seconded by Lockley, to approve the eight resolutions to incorporate unanticipated revenues into your last years budget; Motion carried 5-0. 2. I have a line-item budget amendment for approval for the 2012-2013 budget year. On April 14, 2013, a waterspout came ashore during a spring storm and damaged Vrooman Park. Repairing the damage was outside of budgeted capacity of the parks and

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recreation budget. A line item budget amendment is needed to move funds from Reserve for Contingency into the Repair and Maintenance line item. We would increase 001.70.572.4600 Repair and Maintenance by $13,703.00 and decrease 001.99.584.9600 Reserve for Contingencies by the same amount of $13,703.00. Motion by Parrish, seconded by Massey, to approve a line item budget amendment to move funds from Reserve for Contingency into the Repair and Maintenance line item; Motion carried 5-0.
3.

For information, my office is authorized by law to pay into the fine and forfeiture fund all unclaimed money deposited or collected. A list was published, and pursuant to the law, proof of the publication is to be filed and recorded in the minutes of the county commission. The list totaled $215.00 and represented checks issued as court or jury funds that were never cashed. After the publication, we did reissue $90.00 to individuals who made claims, and the charge for the advertisement was $123.50, leaving a balance of $1.50 which will be forwarded to the State of Florida. The proof of publication is attached.

Alan Pierce Director of Administrative Services Report (10:35 AM) Mr. Pierce presented his report to the Board. 1- At the last meeting the Board asked me to contact the City of Apalachicola regarding a vegetative screen to be planted to block noise and light between the soccer fields at DW Wilson Park and Mr. Rickards property. I discussed the situation with the City and one of the force mains for the sewer system runs between the Rickards property and the soccer fields. The City does not recommend planting any trees or large vegetation in that area as if any damage occurs to the force main from tree roots the county would be responsible. 2- Inform the Board that both cities did agree to contribute their share for the purchase of a van for Disabled Veterans that was discussed at the last meeting. Motion by Parrish, seconded by Jackel, to pay the Countys portion for the purchase of a van for Disabled Veterans; Motion carried 5-0. 3- Board action to appoint an elected official to serve as Chairperson for the Franklin County Transportation Disadvantaged Board. Currently the Chairperson is City of Apalachicola commissioner Frank Cook. The Board may re-appoint Commissioner Cook, or any other elected official can be appointed. Motion by Jackel, seconded by Massey, to reappoint City of Apalachicola City Commissioner Frank Cook to serve as Chairperson for the Franklin County Transportation Disadvantaged Board; Motion carried 5-0.

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4- Board action to adopt Resolution recognizing November as Pancreatic Cancer Awareness Month. Request submitted by the Pancreatic Cancer Action Network. An estimated 38,460 people will die of pancreatic cancer in the United States in 2013, and of those 2770 are Floridians. Pancreatic cancer will afflict more than 45,000 people each year; 73% will die within one year of diagnosis, and 94% will die within 5 years. Motion by Lockley, seconded by Jackel, to adopt Resolution recognizing November as Pancreatic Cancer Awareness Month; Motion carried 5-0. 5-Inform the Board DOT has sent an electronic response to the letter the Board wrote about the poor maintenance of the ditches in Carrabelle and Lanark Village after the heavy rains in the fall. DOT agrees with the Board that a better job should be done to maintain the ditches and to that end they are modifying their mowing practices in the problem areas to mow the full width of the ROW. Chairman Sanders asked Mr. Pierce to contact DOT once again and include all outlying ditches. Commissioner Parrish stated specific ditches that need attention in the Apalachicola area. Commissioner Jackel stated that St. George Island retention ponds should be included. Commissioner Parrish stated that contractors assigned to this County should be funded. Commissioner Massey asked if the County could bid on the contracts. The Board and Mr. Pierce discussed other issues with the roadsides in the County. 6- Board action to sign Joint Participation Agreement for $40,000 to build a simple structure at the airport to protect county equipment from the weather. This was part of the additional funds I mentioned at the Nov. 5 Board meeting. Other additional funds I spoke of will be used to rehabilitate airfield pavement as the joint sealer between the sections of concrete has outlived its life and is allowing weeds to grow up in the runway and taxiways. The county will also be receiving funds from DOT to build a new taxiway on the runway that adjoins the countys undeveloped industrial park. I have exchanged emails with Mr. Phillip Deal, DOT Aviation, and he concurs that the Apalachicola Airport is just waiting to be discovered and so DOT is willing to put considerable money into the airport infrastructure because this airport has the potential to add jobs and energy to the regional economy. In order to facilitate the Boards direction that the retrofit of what is now Mr. Randy Randolphs hanger be re-bid since the scope of that project has shrunk, and to save time and money on building the county equipment hanger, the two projects will be bid together. This will make the proposed construction in the range of $120,000 so we hope that local contractors will bid on this combined project. Motion by Parrish, seconded by Lockley, to approve Chairmans signature on the JPA for $40,000 to build a structure at the airport to protect County equipment from the weather; Motion carried 5-0. 7- Last summer one of the two main air conditioning condenser units failed in the main courtroom. Both units are on the roof of the courthouse, both are about 20 years old.

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Considering the age of the units it is more logical to replace the units rather than try to repair old units that are not as energy efficient as what is on the market. Unfortunately, when the courthouse was originally air conditioned after WW II the contractor cut a hole in the upper side of the original courthouse and just stuck the ductwork through the exterior wall without making any modifications to the courthouse wall that was cut through. Without the necessary modifications to help support the wall, the wall has cracked and begun to settle. The cracks go all the way through the wall so that inside of the courthouse, above the ceiling, you can see sunlight coming through the cracks. The wall needs to be stabilized so the cracks do not grow over time, and then the cracks and the hole made for the duct work needs to be properly sealed. Board action to authorize Mr. Warren Emo, architect, to analyze the problem and develop a scope of work to fix the cracks, and to evaluate whether both AC units should be replaced at this time, and what size system could be installed that would be more energy efficient. The Board discussed this item further. Motion by Lockley, seconded by Parrish, to authorize Warren Emo to analyze the problem with the wall in the courthouse and develop a scope of work to fix the cracks and evaluate the replacement of the AC units; Motion carried 5-0. 8- Board update on Armory renovations. Mr. Curt Blair has provided me with an updated calculation of funds available for the Armory renovation. In the current year, the TDC budgeted $148,337. In addition, since the TDC prepared their budget, it is anticipated that there will be $239,939 more in revenues so this unanticipated revenue can go towards the Armory. And, finally, there is some $108,000 in budgeted reserves that can also be directed to the Armory. The grand total of fund available for this year is $496,276. Mr. Warren Emo, architect, has prepared a priority list of repairs he recommends. Mr. Emo should be in attendance so the Board can talk to him directly. Warren Emo, architect, updated the Board on the priority list and what was has already been completed at the Armory. Commissioner Lockley stated the importance of the HVAC system since the Armory is being rented for events. Chairman Sanders asked about funding for the project. The Board and Mr. Emo discussed the project as a total renovation and funding for the renovation. Commissioner Massey stated that it seems like a lot of money for renovating this building. Mr. Pierce and Mr. Emo explained the project further. Commissioner Jackel stated that she would prefer an entire project spectrum and then break down the project into smaller projects to see what the bottom line is in dollar amounts. Mr. Emo discussed the project further and stated that he can start the renovation project within three months. He stated that the building could be an economic boost to the County. Mrs. Millender reminded Mr. Pierce of the States engineering report done a few years ago.

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Motion by Lockley, seconded by Parrish, to start the process of completing all of the items on the priority list to renovate the Armory, concurrently if possible; Motion carried 5-0. 9- Inform the Board that Mr. Jim Estes, FWC, would like the Board to know that FWC has received a $4M grant to test different methods to make oyster reefs more resilient/productive. The grant will identify 9 sites (1 to 2 acres in size) around the Bay where different densities of shell will be put out, and the resulting spatfall and oyster recovery will be measured. This will give FWC a much better idea of how much shell to use in different areas when the large $52M restoration project that was mentioned at the last meeting gets funded. The Board and Mr. Pierce discussed the re-shelling component of this grant. Commissioner Jackel asked how the County can get a timeline for the re-shelling program. Mr. Hartsfield provided some information on this matter. Chairman Sanders stated the problem is too many studies and not enough direct help for the seafood workers. Chairman Sanders and Mr. Hartsfield discussed rumors about closing the Bay. Chairman Sanders commented on other problems that are hurting the seafood workers. The Board and Mr. Hartsfield discussed possible help for the seafood workers and what hasnt worked before. Motion by Jackel, seconded by Massey, to send a letter to FWC requesting information on the timeline and funding for the re-shelling program relating to this grant; Motion carried 5-0. Dan Tonsmeire, of the Apalachicola Riverkeepers, suggested that the County request language in the letter requesting a coordinated management plan. Chairman Sanders also stated that the poverty level in Franklin County should be mentioned in the letter.

Mr. Pierce stated that Weems Memorial was seeking Board adoption of a Resolution regarding the State of Floridas EMS grant. Motion by Parrish, seconded by Lockley, to approve the States EMS grant for Weems Hospital; Motion carried 5-0. Mr. Pierce invited the Board to the Apalachee Mental Health Facilitys open house this Friday. 10- The Library Advisory Board will be ready to announce their recommendation for the new Franklin County Librarian. They were meeting Monday night. Denise Butler, of the Franklin County Library, stated that Annie Birchwell is the recommendation as the new Librarian at a $35,000 salary. She stated that she would also like to transfer from part-time to full time and advertise for a new part-time position.

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Motion by Massey, seconded by Parrish, to approve the Library Advisory Boards recommendation to appoint Annie Birchwell as the new Librarian with a starting salary of $35,000; Motion carried 5-0.

Michael Shuler County Attorney Report (11:13 AM) Attorney Shuler presented his report to the Board. 1 - Board approval of the hangar lease to Mr. Randolph Terry Attorney Shuler explained the terms of the lease. Motion by Parrish, seconded by Massey, to approve the lease with Mr. Randolph Terry for the hangar at the airport; Motion carried 5-0. 2 - Eastpoint Library Lease The Board and Attorney Shuler discussed the terms of the lease. Motion by Jackel, seconded by Massey, to approve the lease with the Friends of the Library for the new library in Eastpoint, for one year only, for a rate of $2,700 per month; Motion carried 4-1, Lockley opposed. 3 - Patton Drive Property Lease Renewal Attorney Shuler discussed the terms of the lease. Mr. Shuler declared a possible conflict as he represented one of the property owners on another matter. Motion Jackel, seconded by Parrish, to renew the lease for the Patton Drive Property for a 2 year period and waive Attorney Shulers stated conflict of interest; Motion carried 5-0. Attorney Shuler stated that he reviewed the matter that was discussed this morning relating to the Parks and Recreation second hire and stated that Board was able to approve this hire without advertising. Motion by Jackel, seconded by Massey, to approve the second candidate, Shane Phillips, to fill the vacancy at the Parks and Recreation Department; Motion carried 5-0.

Commissioners and Public Comments (11:23 AM) Mark Nobles, of Carrabelle, apologized to Chairman Sanders for anyones comments made about the militarys proposed use of Tates Hell stating that Chairman Sanders wasnt patriotic.

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He stated that his concern was for the restricted airspace this would cause if the military were to use Tates Hell. Mr. Nobles expressed concerns of the removal of trees on St. Joe property and how it would cause St. Joe to owe the County taxes due to agriculture sales on this property. Chairman Sanders stated that the Property Appraiser will be informed of the concerns made today and discussed this matter further. Mr. Nobles also commented on the dock permit that was discussed this morning. Commissioner Jackel asked Mr. Pierce if the concrete area can be cleaned at the landing and dock at Old Ferry Dock Road. She said that the slab has been broken and needs repair. Commissioner Massey discussed his Commissioner Certification process. Chairman Sanders commended Franklin County School on the Veterans Day festivities and stated how proud she was of all who participated and organized the event.

Adjourn (11:34 AM) There being no further business, Chairman Sanders adjourned the Meeting.

____________________________ Cheryl Sanders, Chairman FCBCC Attest: ____________________________ Marcia M. Johnson, Clerk of Courts

Franklin County Road Department Report to Board of County Commissioners December 3, 2013 Summary of Material Hauled and Work Performed by District
District 1- Pink Jackel Material Hauled from withinMaterial Hauled to12 Cubic Yards of Debris 8 Cubic Yards of Milled Asphalt 18 Cubic Yards of Sand 108 Cubic Yards of Yellow Lime Rock Work Performed- Box Drag, cleaned ditches, repaired culverts, sign maintenance, cut grass and trim along county right ways, ditches, mailboxes, street signs and culverts; dug out ditches, graded roads, picked up litter, trim tress/bushes from right of ways and filled in pot holes. District 2- Cheryl Sanders Material Hauled from within-

18 Cubic Yards of Ditch Dirt 9 Cubic Yards of Trees/Bushes/Tree Limbs Material Hauled to9 Cubic Yards of #57 Shells 18 Cubic Yards of Black Dirt 54 Cubic Yards of Yellow Lime Rock Work Performed- Box Drag, cut grass and trim along county right ways, ditches, mailboxes, street signs and culverts; dug out ditches, picked up litter, trim trees/bushes from right of ways, road repair, sign maintenance, shoulder repair, swept roads/intersections/sidewalks and build a road behind Franklin County Corrections Facility. District 3- Noah Lockley Material Hauled to27 Cubic Yards of #57 Shells Work Performed- Repaired driveways, sign maintenance, District 4- Joseph Parrish Material Hauled from within-

26 Cubic Yards of Debris 36 Cubic Yards of Ditch Dirt 18 Cubic Yards of Trees/Bushes/Tree Limbs Material Hauled to9 Cubic Yards of #57 Shells Work Performed- Box drag, dug out ditches, repaired driveways, flagged traffic, picked up litter, sign maintenance, trim trees/bushes, cut grass and trim along county right ways, ditches, mailboxes, street signs and culverts; District 5- William Massey Material Hauled from within-

270 Cubic Yards of Ditch Dirt 51 Cubic Yards of Debris 72 Cubic Yards of Trees/Bushes/Tree Limbs Material Hauled to90 Cubic Yards of Black Dirt 18 Cubic Yards of Clay (Franklin County School) 45 Cubic Yards of Yellow Lime Rock Work Performed- Box drag, cleaned out culverts, repaired culverts, sign maintenance, cut grass and trim along county right ways, ditches, mailboxes, street signs and culverts; dig out ditches, repaired driveways, flagged traffic, picked up litter, sign maintenance, cleaned out culverts and trimmed trees/bushes back from right of way and blocked off firing range.

FRANKLIN COUNTY DEPARTMENT OF


Solid Waste & Recycling Animal Control
210 State Road 65 Eastpoint, Florida 32328 Tel.: 850-670-8167 Fax: 850-670-5716 Email: fcswd@fairpoint.net

DIRECTORS REPORT FOR: The Franklin County Board of County Commissioners DATE: December 3, 2013 TIME: 9:00 A.M. SUBJECT(S): Right-of-Way Debris Pickup / Recycle Material Hauled November13th November 26th FOR BOARD INFORMATION: November 13th November 26th RIGHTOFWAY DEBRIS PICKUP Apalachicola Eastpoint St George Island Carrabelle Lanark Alligator Point
5.56 TONS 60.86 TONS 26.52 TONS 25.30 TONS 35.55 TONS -0- TONS

Apalachicola Cardboard Plastic,Paper, Glass, Aluminum


4.58 TONS 1.96 TONS

RECYCLE MATERIAL HAULED Eastpoint St George Carrabelle Lanark Island


6.40 TONS 1.44 TONS 1.37 TONS 1.61 TONS 1.23 TONS 1.97 TONS -0- TONS 1.14 TONS

Alligator Point
-0- TONS .98 TONS

St James
.14 TONS -0- TONS

REQUESTED ACTION: None

28 Airport Road Apalachicola, Florida 32320 (850) 653-8977, Fax (850) 653-3643 Em3frank@gtcom.net

Report to Board of County Commissioners

Date: December 3, 2013 Action Items: Would like Board approval to hire the Office Admin/Special Needs coordinator job at the new hire pay rate of $25,000. So when I start interviews for that position I can inform them what the starting pay rate will be. Information Items: 1. Inform the Board that Mrs. Tress Reynolds Dameron will be the new Franklin County Emergency Management Coordinator. Mrs. Dameron is an Apalachicola graduate with an AA in General Studies and Vet Tech. Mrs. Dameron has all her ICS certifications and her Professional Development Certificate in order to be paid out of grant funds. The county already has an investment into Mrs. Dameron, in the past I have asked her to attend the State Animal Response Team planning session and training that our county agency could not attend at the time to represent the county. She has attended several training session and exercises and helped with planning for the animal needs in our county and the Humane Society. Mrs. Dameron helped write the protocol for the American Animal Hospital Association. 2. The Management Experts conducted our second wide area search exercise planning session on November 26, 2013. 3. The Local Mitigation Strategy (LMS) was held for the county November 26, 2013 at the EOC, we had great participation. 4. Emergency Management will be attending the Region 2 meeting on December 5, 2013 at the Hamilton County EOC. 5. December 12, 2013 I will be attending the North Florida Regional Security Task Force meeting in Tallahassee.

Sincerely,

Pamela Brownell
Pamela Brownell Director

Governing Board of Directors 2013


October 31, 2013
Members Present: Guests Present: Staff Present: Tammi Hardy, Chair; Jim Bachrach, Vice-Chair; Deborah Huckeba; Robert Davis; Homer McMillan (via phone) Lauren Faison, TMH; Pinki Jackel, Franklin Co. BOCC; Ann Wilson; Jim Moore, Austin Healthcare Group Ray Brownsworth, CEO; Ray Leadbetter, Interim CFO; Becky Gibson, DON; Craig Gibson, POD; Ginny Griner, HR/ Med Staff Coordinator; Heather Huron, Administrative Assistant TOPIC/ DISCUSSION Call to Order Approval of Minutes ACTION

The meeting was called to order at 9:10am.


Minutes from the 09/26/2013 regular meeting were presented for approval.

o In regards to county liaison designation and attendance, Hardy stated that she was informed that no one was designated as a hospital liaison. Brownsworth stated he had discussed this in general terms with Alan Pierce, though no specifics were made. As of October 8th, TMH went live with the new requirement that all physician orders be entered electronically. Faison reported that WMCE continues telemedicine consultations, specifically psychiatric. Consultations have increased to approximately 2 per week. Mark OBryant and she presented to the Senate Health Policy Committee in October. As a result, they have been asked to present to the Florida Board of Medicine. Faison stated that if legislation passed for mandatory telemedicine reimbursement, TMH would be able provide more support to Weems through specialists and trauma physicians. The free-standing TMH ER is seeing 80 to 90 patients per day; initially, it was projected to see 60 patients per day. Visits have not decreased at other locations, as previously anticipated. HCHAP / Patient Satisfaction scores have been about 100%. Faison invited Weems staff to TMH to see their customer oriented approach.

Motion made by Davis to approve the 09/26/2013 minutes as presented, second by Bachrach. Motion carried unanimously.

TMH Report

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Governing Board of Directors 2013


Medical Staff Recommendation was made by the medical staff for the following: Reappointment privileges o Paul D. Hart, MD (Southland) o Patrick F. Conrad, MD (Southland) o Timothy Adamcryk, MD (Southland) o Vincent Ivers, MD (Southland) o Tamara A. Marsh, DPM (Coastal Foot and Ankle) o Helen Nitsios, MD o Shezad Sanaullah, MD o Steven Saul, MD (Lab Medical Director) o Joda Lynn, MD (Southland) o James W. Stockwell, MD (GI) o Nathanael Hawkins, MD (Southland) o F. Josef Plum, MD (Southland) o Ivan Backerman, MD (FCHD) o Eugene Charbonneau, DO (WM Centers Medical Director) o Susan D Kent-Hardin, ARNP (WMC) o Dana O. Whaley, ARNP (WMC) Privileges from Associate to Active o John D. Woods, MD (Southland) o Joshua P. Dietzer, MD (Southland) o James M. McCready, MD (Southland) Griner reported that the medical staff approved the 2013 WMH Organizational Utilization Plan, Risk Management Plan, and the Quality Assessment/Performance Improvement policies. Griner reported the directive from medical staff to the Lab Department Manager to implement a policy for the blood transfusion process to include requirements as follows: The Lab personnel are to regularly draw two more red top blood vials on all outpatients if the patient has had previous blood transfusions. The purpose of this is to assist in a precautionary measure with the type and cross match process, in case there are any unforeseen antibody issues with the patients blood.

October 31, 2013


Motion made by Huckeba to approve the medical staff recommendations for privileges as presented, second by Davis. Motion carried unanimously.

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Governing Board of Directors 2013


County Report

October 31, 2013


Comm. Jackel reported BOCC concern with the forward progress on new hospital construction. Responding to Comm. Jackels inquiry regarding the progress on the feasibility study, Brownsworth reported that the study was pending completion of the pre-application process with the USDA. Brownsworth introduced Ray Leadbetter as the Interim CFO. Brownsworth stated that he, Bachrach and Leadbetter would be meeting next Wednesday with Mary Gavin to determine the USDA recommendation to proceed with the formal application. In addition to the USDA recommendation, the hospital board and BOCC would need to determine a reasonable cost, as the BOCC had expressed concern that the construction cost should be lower than the presented $12.2 million. Responding to Comm. Jackels question regarding payment for the study, Brownsworth reported that payment of the last $10,000 had been stopped and that additional preparatory work was expected for the $40,000 already paid. Comm. Jackel emphasized that a completed feasibility study was expected for $50,000. Bachrach stated that they did not expect Mary Gavin to give the affirmation that the formal application should be started; but that with the information provided, she will advise to continue on track. Bachrach requested the opportunity to meet with the BOCC to share the information. Comm. Jackel stated that the USDA was not the only path for new facility construction. She reviewed the sales tax referendum obligations and stressed that funds could be borrowed to fulfill the obligation for new construction. Comm. Jackel agreed that she would take the recommendation to the BOCC to schedule a workshop between the hospital board and the BOCC. Davis asked for clarification regarding commissioner assistance to obtain funding versus the commissioners taking the lead to obtain funding. Comm. Jackel stated that if the USDA denied funding, she felt the hospital board should seek local funding or suggestions from other entities that make hospital loans. At that point, if the hospital board brought other funding recommendations to the BOCC and the presented information looked good, Comm. Jackel would be

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Governing Board of Directors 2013


October 31, 2013
supportive from her district. She emphasized that at no point would the BOCC take over the lead to obtain funding. In response to McMillan, Comm. Jackel stated understanding that the current board had been performing due diligence, but that the process had been started two years prior to the current board. She stressed the need to proceed quickly with process. Brownsworth stated that he would proceed with the feasibility study. He stated that he has made contacts with the FHA to assist with alternative funding. Bachrach stated that alternative financing would be researched regardless of the USDA outcome. Leadbetter recommended obtaining a Certificate of Need following the feasibility study. Comm. Jackel stated her commitment to fill her district hospital board seat by the end of the year.
Motion made by Huckeba to approve the consent agenda as presented, second by Davis. Motion carried unanimously.

CEO Report Ray Brownsworth

Consent Agenda Consent agenda was presented for review and approval as listed : o Patient Satisfaction Report o Risk Management Plan 2013 o Utilization Review Plan 2013 o QA/PI Plan 2013 o Risk Management & Regulatory Board Summary Report 3rd Quarter 2013 Brownsworth reminded the board that the financial packet was not included in the board packet per the auditors recommendation. Following the evaluation by Leadbetter and the auditor, the September and end of the year financials will be presented. Discussion was held regarding the inclusion of the financial report in the consent agenda. McMillan voiced that he felt the financial report should be placed on the agenda as a standing report. Brownsworth agreed.

Old / New Business was presented ahead of the CEO report at McMillans request.

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Governing Board of Directors 2013


October 31, 2013
Contingency CFO Recruitment Agreement Brownsworth requested clarification regarding continuing with the search for a full time CFO. Brownsworth offered the recommendation to continue with Leadbetter and employ a financial manager who would be focused on the clinics but also oversee the hospital and ambulance. Davis stated he still favored a professional in the financial area that would produce financial reliability and accuracy; and who could make recommendations internally, oversee staff, and recommend changes to the system. Brownsworth stated that if a CFO were found today, he would hope to keep Leadbetter as a turnaround specialist. Brownsworth stated a financial manager is needed to focus on the clinics as all clinic processes are being revamped. Leadbetter stated his opinion that the immediate need is to employ a revenue cycle manager/ clinic financial supervisor before continuing with CFO recruitment. Consensus was to follow Leadbetters recommendation. Design Build A presentation on Austin Healthcare Groups Design Build method was given by Jim Moore. Moore shared that a project assessment was performed last week for renovation/ new construction of Weems. The next step would be to return with a presentation of floor plans and a guaranteed price through a certain date. Moore stated that the project assessment and schematic design were provided with no obligation or cost. After discussion, Brownsworth stated that Austin Healthcare would continue with the preliminary reports but could not give a bid pending the BOCC directive. Comm. Jackel confirmed that RFPs would be required. Moore stated that the USDA does recognize Design Build. Brownsworth confirmed that he had a letter to that effect. CT Service Agreement Brownsworth stated that the CT was no longer under warranty and presented a recommendation for a full CT service contract that would cover repairs,

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Governing Board of Directors 2013


October 31, 2013
preventive maintenance and the tube. Competitive bids were received from 4 companies. One necessary factor is for on-site service within 4 hours or the hospital must go on CT diversion. The only bid that offered 4 hour response time was submitted by RTI for the cost of $68,000/ year with a 5 year agreement. Brownsworth advised that payments would be spread out either monthly or quarterly to limit cash out-flow. Brownsworth recommended board approval for a full service, 5 year agreement with RTI. Discussion was held regarding the possible cost if a full service agreement was not obtained. Brownsworth advised that preventive maintenance and tube coverage would cost $15,000/ year. Bachrach recommended selfinsurance. Leadbetter advised that with self-insurance, a refurbished machine could be purchased if needed. At the boards direction, Brownsworth advised that he will present the cost of a service agreement without tube coverage at the next meeting. He advised that he will still need to obtain approval for a preventive maintenance agreement. HVAC Repairs C. Gibson presented proposal to replace the HVAC system for patient rooms 106, 107 and 108 at a cost of $8,890. The cost can be paid in 3 installations of $2,963.33/ month. PTACs are $3,000 each without labor. Brownsworth advised that the downside of the purchase will be that the rooms may not be used with the new construction. He emphasized that the HVAC repairs are environmentally necessary now. Strategic Plan Brownsworth advised that a final meeting was needed for the Strategic Plan. Brownsworth stated that board specifics were needed. Brownsworth advised that succession planning had been included as part of the Strategic Plan. Brownsworth shared that 3 to 4 people had expressed plans to leave key positions. Overlap and training will begin with these positions.

Motion made by Huckeba to approve the HVAC purchase as presented, second by Bachrach. Motion carried unanimously.

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Governing Board of Directors 2013


October 31, 2013
Clinics Brownsworth stated that Weems West provider volumes are showing increased growth, while provider volumes at Weems East are stable. Discussion was held regarding clinic volumes and changes in processes to improve. Leadbetter stated that the clinic volume was 1/3 of where it should be. Brownsworth stated that notice had been given to Charbonneau and Whaley that they will share rotation at the Weems West clinics on Fridays. Completion of Weems West renovation is anticipated near Thanksgiving. Brownsworth reported that Susan Hardins billing privileges have been suspended due to a disagreement with First Coast related to her lack of certification. Hardin has had the ability to bill since about 1999. It is time for her billing privileges to be renewed. Hardin was grandfathered in through regulatory allowances. The billing is currently being processed as incident to under the physician. The appeals process is being followed. EMR Update Physicians and nurses will begin training for the emergency department system next week. Diet Clinic Discussion was held regarding the possibility of a diet clinic at either clinic location. B. Gibson shared her concerns that diet clinics do not have long lasting results and have a huge potential for abuse. Gibson stated that there was concern in the past with the diet program held previously at the local health department. She shared that she has coded people who were using diet pills as directed, not by overdose. Brownsworth stated that due to the controversial nature and history of similar programs, he wanted to include the hospital board as part of the consideration process. Leadbetter stated that successful revenue generating programs are based on cash-only. Hardy stated that a program would be dependent on the protocols given to the provider. Bachrach recommended that Brownsworth return with additional

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Governing Board of Directors 2013


October 31, 2013
information. Dress Code Policy Brownsworth advised that the Dress Code policy is being revised to obtain consistency throughout the organization.
Old / New Business Hardy

Phone Attendance Discussion was held regarding the by-laws allowance for phone attendance. McMillan stated that he did not view his phone attendance as a hindrance to the board. Bachrach voiced that the board was embarking on a task that would take a lot of time. Bachrach stated that in reference to attendance, members should be physically present; and limits on electronic attendance should be set. Emergencies are understandable, but electronic attendance should not be a practice. McMillan stated that he felt limiting electronic attendance violated the by-laws of the corporation. McMillan stated that his position was that telephonic attendance was legal and the hospital board had no authority to act as far as a recommendation to the BOCC in reference to attendance. McMillan stated he was staunchly opposed to the possibility of limiting contributions of board members simply because they have to make those contributions electronically, additionally the by-laws do not define attendance. Comm. Jackel stated that hospital board members were appointed by the BOCC, so it would be good idea to receive clarification from the BOCC. Jackel stated that in an emergency, a county commissioner may attend telephonically, but that members vote is not counted in the event of a tie-breaker. Additionally, telephonic attendance does not count in meeting quorum. Davis stated if the by-laws are revised, excusable absences should be addressed. Hardy gave a reminder that the by-laws had been revised a number of times. She did not see why the hospital board could not make a recommendation to the BOCC for amendments, and then the county commissioners could approve or not approve the recommendation with the assistance of the county attorney. McMillan stated he did not want past

Bachrach made a motion to recommend amendments to the Governing Board By-laws as follows: 1. Telephonic meeting attendance will be limited to no more than 3 per calendar year 2. Excusable absences from board meetings will be defined 3. The hospital board will seek the assistance of legal counsel for the recommended amendments Second by Davis. Motion carried 4 to 1 with opposition by McMillan.

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Governing Board of Directors 2013


October 31, 2013
telephonic appearances to be counted as absences. Further he stated he was passionate about his service to the hospital and believed he was on the board for a purpose. McMillan agreed that the by-laws should be amended to define attendance. After discussion, Bachrach made a motion as follows: Telephonic meeting attendance will be limited to no more than 3 per calendar year Excusable absences from board meetings will be defined The hospital board, with the assistance of legal counsel, will amend the by-laws to reflect the above. McMillan emphasized that he felt legal counsel should be sought prior to any proposed amendments. He requested the minutes reflect that his opposition was merely a technical question and not an opposition to the spirit of the motion. Hardy read article 7.1 of the Governing Board By-laws clarifying the hospitals board right to recommend amendments to the bylaws. Election of Officers and Board Vacancies Hardy announced that this would be her last meeting. McMillan made a motion to elect Bachrach as chair. Bachrach recommended delaying officer elections due to confusion regarding district appointments. Hardy gave a history of the board member appointments. McMillan announced that he had moved to Sanders district (2). Hardy stated that he should have disclosed his move. Hardy introduced Ann Wilson as Comm. Sanders recommendation if McMillan had not moved into her district. Hardy stated that Comm. Massey was comfortable with her representation for his district, despite her residence in Comm. Sanders district. Bachrach agreed to continue as Vice-Chair but voiced that he could not accept chairmanship until clarification. Huckeba stated she read that members would not be removed due to a residence move. Bachrach stated that he wanted clarification regarding the county commissioners agreement to the board representation and clarification regarding the BOCC support of a new

Huckeba made a motion to approve Ann Wilson to fill the board vacancy left by Hardy, second by Bachrach. Motion carried unanimously. The recommendation will be taken to the BOCC.

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Governing Board of Directors 2013


October 31, 2013
hospital. Further, he felt he could be more effective if not in the chairman position. Brownsworth voiced that he agreed with the postponement of officer elections and the need for clarification regarding district representatives on the hospital board. McMillan withdrew his motion. Hardy advised that Davis board seat would expire at the end of the month. Hardy assumed that Comm. Lockley would desire to reappoint Davis to the board. Hardy requested a board recommendation.

Motion was made by Bachrach to recommend Davis to an additional term, second by Huckeba. Motion carried unanimously.

CEO Evaluation Hardy recommended the postponement of Brownsworths annual CEO evaluation until financials are available. Brownsworth agreed with the recommendation. November and December BOD Meeting Dates After discussion, it was decided that the November regular board meeting would be held on 11/14 at 9am. The December meeting will be determined at Novembers meeting. Hardy recommended that the December meeting not be scheduled on the same date at the TMH Christmas party (12/17). Discussion was held regarding the recommendation for a hospital board/ BOCC workshop. The consensus for a recommended date was 11/19, following the regular BOCC meeting. Comm. Jackel reiterated that it would be a workshop with no board action. Davis voiced his thoughts that the BOCC desires decreased cost for construction and a BOCC directive will be necessary. Brownsworth suggested that any formal action could be brought to the 1st December meeting. Discussion was held regarding Leadbetters recommendation that the feasibility study be completed before a BOCC directive is given. Brownsworth stated a general scope of targeted debt amount was needed to perform the feasibility study. Brownsworth stated that the debt capacity study gave us an idea of what could be afforded based

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Governing Board of Directors 2013


October 31, 2013
on sources of income and the cost report adjustment, with the new construction, that will give an additional $40,000 to 60,000 that could assist in loan payments and capital funding. Comm. Jackel stated that one of her concerns was the full use of sales tax revenue for loan payments. She suggested the second meeting in January for the workshop. Hardy voiced that the BOCC needed to be updated. McMillan left the meeting at 10:38am. Brownsworth stated that he would proceed with the feasibility study based on a $12.2 million total cost with $11.2 million down. Comm. Jackel stated that the BOCC would like the hospitals revenue stream to be healthy enough to fund the ambulance fully. Brownsworth advised that with the assistance of Hometown Health, there would be intense focus on the revenue cycle throughout the organization over the next year. Leadbetter gave a reminder that the hospital is cost-based, which does not leave a lot of room to bring on additional debt.
Adjournment Hardy

Meeting adjourned at 12:10 am.

Page 11 of 11

100%

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Was your registration handled in a professional and courteous manner? How would you rate the speed of the admission process? How would you rate the preadmission process? How would you rate the pleasantness of the room dcor? How was the courtesy of the person who cleaned your room? How would you rate the room temperature? Rate how well things worked (TV, call bell, lights, bed, etc). If you were placed on a special/restricted diet, how well was it explained? How was the temperature of the meals (cold food cold, hot food hot)? n=19 Page 1 of 4 How was the quality of the food? How was the courtesy of the person that served your food? Rate the waiting time for tests or treatments. How was the concern shown for your comfort during your tests or treatment? Did the staff explain what would happen during the tests or treatments? Rate the skill of the person who took your blood Rate the courtesy of the person who took your blood. Rate the courtesy and professionalism of the Radiology staff

Fair

Poor

Good

In Patient Satisfaction Survey- October 2013

Very Poor

Very Good

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How often did nurses treat you with courtesy and respect? How often did the nurses listen to you carefully? How often did the nurses explain things in a way you could understand? After you pressed the call bell, how often did you get help as soon as you wanted it? How often did the doctors treat you with courtesy and respect?

How often did the doctors listen to you carefully?


How often did the doctors explain things in a way you could understand? how often were your room and bathroom kept clean? how often was the area around your room quiet at night? How often did you get help in getting to the bathroom or in using a bedpan as soon as you wanted it? How often was your pain controlled? How often did the staff do everything they could to help you with your pain? How often did the hospital staff tell you what the medicine was for? How often did the hospital staff describe possible side effects in a way that you could understand?
Never Always Usually Sometimes

In Patient Satisfaction Survey- October 2013

Page 2 of 4

In Patient Satisfaction Survey- October 2013


How would you rate our hospital on a scale from 0 to 10?
10 8 6 4 2 0 0 1 2 3 4 5 6 7 8 9 10

Would you recommend this hospital to your family and friends?

14 12 10 8 6 4 2 0 Definetly No Probably No Probably Yes Definetly Yes

Page 3 of 4

In Patient Satisfaction Survey- October 2013


What do our patients have to say about us?
What did you like most about our facility? Quick discharge and coffee Medical staff and that everyone was helpful from housekeeping on. Close to home Friendly and courteous staff People took very good care of me What did you like least about our facility? Long ER wait No hot water in room 103 The condition of the older building Is there anyone you would like to mention? Everyone was kind and professional Diane, Ruth Ellen, Courtney Everyone was great Nurses were wonderful, night nurses Terri and Becky, day nurses Jennifer and Courtney Special thanks to Dr. Ivers How else might we improve? Recliner chair/ bed chair in room Why arent washcloths and/or hand towels offered just to wipe my face and hands? They were very nice Cooling, refreshing and bathroom was even clean Getting the help I needed to lower my blood pressure Up to date and modern Antiquated building; bathroom, chair The food Staff Very professional Very kind and well trained staff/ nurses Quick with pain medsthank you Staff The friendly professional staff All was good No pain management

Courtney and Debbie Job well done Two ladies who took blood Every single one of the staff took great care and promptly answered my every request. All of the staff was exceptionally good. Need clothing bag, paper or plastic to put belongings in Stay on the same course

Nurses are terrific: Courtney and Debbie, radiologist, Sylvia and Tasha Too many great staffers to mention just one Bonnie Everyone

Right now is so improved New Hospital! A new hospital building would be nice but the care here was exceptional

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ER Patient Satisfaction Survey-October 2013

N= 14
Fair Poor Good Very Poor Very Good

Registration professional and courteous Wait time before brought to room Wait time before seen by ER physician Nurses professional and courteous Nurses explain procedures & answer questions Nurses concern for privacy Doctors courteous and attentive to needs Doctors took the time to listen Doctors kept informed about treatment Doctors showed concern for comfort Lab staff professional & courteous Radiology staff professional & courteous Respiratory staff professional & courteous Courtesy with which family and friends were treated Staff concern to keep family & friends informed Staff concern to let family and friends be with patient Courtesy of person who took personal/insurance info Privacy when personal/insurance info taken Ease of giving personal/insurance info Kept informed about delays Degree staff cared about patient as a person Info about home care Condition of ER facilities and equipment Overall experience in ER Likelihood of recommending

Page 1 of 3

ER Patient Satisfaction Survey-October 2013


100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% Very Good Good Fair Poor Very Poor

If you experienced another emergency condition, would you return to Weems ER?

Yes No No Response

Page 2 of 3

ER Patient Satisfaction Survey-October 2013


What do our patients have to say about us?
What did you like most about our facility? The people are nice. Very professional Friendly staff Kind staff close What did you like least about our facility? Nothing How else might we improve? No comments listed

Page 3 of 3

Overall Patient Satisfaction Scores 2012-2013


In-Patient November 2012 December 2012 January 2013 February 2013 March 2013 April 2013 May 2013 June 2013 July 2013 August 2013 September 2013 October 2013 88% (very satisfied) 99% (satisfied/very satisfied) 70.83% (very satisfied) 97.93% (satisfied/very satisfied) 67% (very satisfied) 92% (satisfied/very satisfied) 59% (very satisfied) 94% (satisfied/very satisfied) 79% (very satisfied) 91% (satisfied/very satisfied) 80% (very satisfied) 97% (satisfied/very satisfied) 88% (very satisfied) 98% (satisfied/very satisfied) 88% (very satisfied) 99% (satisfied/very satisfied) 93% (very satisfied) 97% (satisfied/very satisfied) 95% (very satisfied) 98% (satisfied/very satisfied) 87% (very satisfied) 97% (satisfied/very satisfied) 94% (very satisfied) 96% (satisfied/very satisfied) ER Patient 89% (very satisfied) 99% (satisfied/very satisfied) 86.90% (very satisfied) 95.57% (satisfied/very satisfied) 91% (very satisfied) 99% (satisfied/very satisfied) 86% (very satisfied) 98% (satisfied/very satisfied) 87% (very satisfied) 98% (satisfied/very satisfied) 78% (very satisfied) 91% (satisfied/very satisfied) 90% (very satisfied) 97% (satisfied/very satisfied) 92% (very satisfied) 99% (satisfied/very satisfied) 90% (very satisfied) 99% (satisfied/very satisfied) 88% (very satisfied) 98% (satisfied/very satisfied) 89% (very satisfied) 98% (satisfied/very satisfied) 71% (very satisfied) 79% (satisfied/very satisfied)

Report to the Board of County Commissioners Dec. 3, 2013 1- On June 18, 2013 the FDOT announced that they were providing funds for the remarking of Lake Morality Road., and the JPA has now arrived. While Lake Morality Road is a county road, the state is providing funds because of a fatality that occurred on the road, and because of the high percentage of DOC traffic using the road. The Board will advertise and open bids on this project in January or February. Board action to approve JPA to re-mark Lake Morality Road. 2- Provide Board with copy of 2013 Jail & Medical Inspection Report. The report is being provided to the Board by Sheriff Mock. There are no substantial deficiencies. 3- Board action to accept a donation by Ms. Florence Fowler of her lot on Bald Point, known as Penn Point Unit 7, Lot 32. I have inspected the lot with Ms. Fowler. Ms. Fowler is donating the lot as it is seaward of the state coastal control line and she is unable to get a permit from the state to stop the erosion on her lot so she would like to give it to the county rather than continue to pay taxes on a lot she can not use. 4- Board action to sign JPA for $271,115 with DOT for the rehabilitation of pavement at the airport. 5-Inform the Board that in early 2014 DOT will be sending down another JPA for $1.2M to build a new taxiway that will connect the countys undeveloped industrial park to the runway. This will make the industrial park have airport access and will make it more desirable for aviation related uses. 6- Inform the Board that the Florida State Association of Supervisor of Elections is holding a one day workshop in Orlando on Jan. 31 to bring all county Canvassing Board members up to speed on election law changes. While the workshop is not mandatory, it is encouraged. Chairman Sanders went to the workshop last year but she will be unable to be on the Canvassing Board this year as she will be a candidate. 7- Inform the Board that I spoke to Ms. Rhonda Skipper, Property Appraiser, regarding the agriculture exemption granted to the St. Joe Company, as was discussed at the last Board meeting. According to Ms. Skipper, since the St. Joe Company is selling the land the new owner will have to present evidence that they can also qualify for an exemption. An ag exemption is not transferred with a sale. The terms for qualifying for an ag exemption are set by the state. 8- Inform the Board that the county Finance Office has been notified that Congress has not authorized any PILT (Payment in Lieu of Taxes) this year for the US Forest Service. This notification has come after the county budget has started, and in this years budget the assumption was made that the county would receive the same amount of PILT funds as 2012, which was $230,000. If Congress does not fund PILT then the countys revenue

stream for this year will be short by $230,000. Board action to contact our federal delegation and ask them to support PILT. 9- Board action to amend the SHIP Housing Plan to provide for a small amount of funds to help make delinquent mortgage payments current for seafood workers who can demonstrate that their income has been substantially reduced due to the Bay Fisheries Failure. The County SHIP Committee made this request to Florida Housing and it has been approved by Florida Housing, subject to the county commission approving. Dr. John Sink, SHIP Committee, is here to discuss the new strategy. 10- Board action to appoint new Hospital Board members. Mr. Ray Brownsworth might have already covered this item. 11- Remind Board the Dec. 17th Board meeting will be in Carrabelle, starting at 10 AM.