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Dynamic Positioning Operators Certification

DYNAMIC POSITIONING OPERATORS ONLINE APPLICATION GUIDE

09/2013

DP Basic / Induction Course

INTRODUCTION
This guide aims to help explain the online application process and help you apply. You can either go through the guide page by page, or alternatively click on the relevant page below to go straight to the help page that you need. Please read the Logbook Guide to ensure your logbook has been completed correctly. A minimum of 30 days DP familiarisation experience and completion of Section C logbook tasks

DP Simulator course

Registering on the system Logging in Entering Course information Entering Familiarisation Entering Section C Information Entering Course information Entering Watchkeeping seatime Entering Section F Information Payment Page

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A minimum of 180 days watchkeeping experience on class 2/3 vessels

A minimum of 180 days supervised DP watchkeeping experience on a combination of class 1,2 & 3 DP vessels. This must include 60 days on Class 2/3 vessels. Any Class 1 time used in this instance will count as 0.5 time

A minimum of 180 days DP watchkeeping experience on class 1 vessels

Statement of suitability by master of last DP vessel

Statement of suitability by Master of last DP vessel

DP Certificate issued Endorsed Limited

DP Certificate issued Endorsed Full

Upgrade statement of suitability by Master of last class 2/3 vessel

UPGRADE A minimum of 60 days DP watchkeeping on class 2/3 vessels

Dynamic Positioning Operators Online Application Guide

Dynamic Positioning Operators Certification


DYNAMIC POSITIONING OPERATORS ONLINE APPLICATION GUIDE Registering To obtain login details for the DP online application system:
Navigating to the correct page

Please complete the online application BEFORE you send your logbook into the office. Click on the Dynamic Positioning tab. This will bring a set of headers up on the page. Select the header directly underneath the DP header: Login/Apply Logbooks which are submitted by post only will be returned.

Dynamic Positioning Operators Online Application Guide

Dynamic Positioning Operators Certification


DYNAMIC POSITIONING OPERATORS ONLINE APPLICATION GUIDE Registering To obtain login details for the DP online application system:
Navigating to the correct page
If you have a Limited certificate and you know your login details please click here. If you already hold a Limited certificate but do not know your login details please contact the DP Department to gain access to your user account. If you are a member of The Nautical Institute or have ever bought books or had a previous application you will also have login details. If you do not know your User ID please contact The DP Department. The DP Department take calls on Tuesdays or Thursdays between 9am and 5pm (GMT)

UPGRADE
If you already hold a Limited certificate, do not register with The Nautical Institute again. This can delay your application.

When you have reached Login/Apply, you will have three different options for the application.

If you have never bought books from The Nautical Institute, or been a member or applied for a DP certificate you will need to click here to register onto the system.

This link can only be used by companies that already have an account with the Nautical Institute. 3 Dynamic Positioning Operators Online Application Guide

Dynamic Positioning Operators Certification


DYNAMIC POSITIONING OPERATORS ONLINE APPLICATION GUIDE Creating a new account To obtain login details for the DP online application system if you have never bought books from The Nautical Institute, or been a member or applied for a DP certificate.
Entering your personal details as required

Fill in the details as requested. Please ensure that these details are filled out correctly as the name that is entered on this page will be what is printed on your certificate and it will be sent to the address entered. When filling out your details please type using the correct capitalisation JOE BLOGGS Joe Bloggs

Dynamic Positioning Operators Online Application Guide

Dynamic Positioning Operators Certification


DYNAMIC POSITIONING OPERATORS ONLINE APPLICATION GUIDE Creating a new account To obtain login details for the DP online application system if you have never bought books from The Nautical Institute, or been a member or applied for a DP certificate.
Entering your personal details as required

PO Box address cannot be used as a signature is required upon delivery. Please ensure you enter a street address into this field.

A contact telephone number is now mandatory as this is needed to pass to the courier when your documents are returned.

Dynamic Positioning Operators Online Application Guide

Dynamic Positioning Operators Certification


DYNAMIC POSITIONING OPERATORS ONLINE APPLICATION GUIDE Creating a new account To obtain login details for the DP online application system If you have never bought books from The Nautical Institute, or been a member or applied for a DP certificate.
Entering your personal details as required

The login details will be sent to the email address that is given on this page. Please check that you have entered this correctly.

Once you click Next your details will be added to the system and an email will be sent to you containing your username and password. You can then use these details and web link in the email to log into the online application and continue with your application. If you do not receive the email, please check in your junk/spam folder. If you are still unable to see this email, please contact the DP Department who will be able to give you this information. Please DO NOT register again as this will create duplicate accounts.

If you would like your documents sent to your home address this section should be left blank. If you would like your logbook to be sent to a different address e.g. your company please enter the address at the bottom of the page as the return address for documents.

Dynamic Positioning Operators Online Application Guide

Dynamic Positioning Operators Certification


DYNAMIC POSITIONING OPERATORS ONLINE APPLICATION GUIDE Logging In To log into the DP online application system if you have a Limited certificate and you know your login details.
Navigating to the Dynamic Positioning page

On the homepage click on the login button at the top of the screen.

Dynamic Positioning Operators Online Application Guide

Dynamic Positioning Operators Certification


DYNAMIC POSITIONING OPERATORS ONLINE APPLICATION GUIDE Logging In To log into the DP online application system:
Entering your login details

On the login page please enter your username/ membership number and password and click login.

Dynamic Positioning Operators Online Application Guide

Dynamic Positioning Operators Certification


DYNAMIC POSITIONING OPERATORS ONLINE APPLICATION GUIDE Logging In To log into the DP online application system if you have a Limited certificate and you know your login details:
Navigating to the Dynamic Positioning page

After you have logged in you will be directed back to the homepage you can then choose where on the website you would like to go. At the top of the screen you will see a button saying Logout. This means that you are logged into your account. Click on the Dynamic Positioning tab above the main picture. This will take you to the DP area of the website.

Dynamic Positioning Operators Online Application Guide

Dynamic Positioning Operators Certification


DYNAMIC POSITIONING OPERATORS ONLINE APPLICATION GUIDE Applying To apply for your Dynamic Positioning certificate:
Navigating to the Dynamic Positioning application

Click on Login/Apply and you will be sent to this page. Please choose between the two options on the screen. If you are upgrading your certificate you will need to have the certificate number and the issue date to hand.

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Dynamic Positioning Operators Online Application Guide

Dynamic Positioning Operators Certification


DYNAMIC POSITIONING OPERATORS ONLINE APPLICATION GUIDE Applying To apply for your Dynamic Positioning certificate:
Entering your personal details as required

You will be directed to your personal details page. Please ensure that these details are all correct. If you were registered on our system from your Limited certificate or buying books please check to make sure that all details are up to date and fill in any missing fields e.g. email address and contact phone number. When all details have been checked press the Next button at the bottom of the screen. This will take you through to the beginning of the application.

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Dynamic Positioning Operators Online Application Guide

Dynamic Positioning Operators Certification


DYNAMIC POSITIONING OPERATORS ONLINE APPLICATION GUIDE Applying To apply for your Dynamic Positioning certificate:
Entering your personal details as required

If this is your first application for a DP certificate select No and press Next. If you already hold a Limited certificate please enter the certificate number and the date that it was issued before clicking Yes. This will then bring all the previous course and seatime information through to your online application and you will not have to re-enter all of the information.

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Dynamic Positioning Operators Online Application Guide

Dynamic Positioning Operators Certification


DYNAMIC POSITIONING OPERATORS ONLINE APPLICATION GUIDE Applying To apply for your Dynamic Positioning certificate:
Entering your Basic course information

UPGRADE
If you already hold a Limited certificate this information will be greyed out and you will not be able to edit it. Please click on the Next button.

Please select the training centre where you completed your Basic course from the drop down list. Then select the date ensuring that it is in the format dd/mm/yyyy. The course entry in your logbook must be signed and stamped by the training institute.

IMPORTANT NOTE
If your course is more that 5 years (60 months) old The Nautical Institute will be unable to accept it as part of the scheme requirements. Please do not amend the date in order to go through to the next page as this date will be checked and if it is found to be over five years old your logbook will be returned unprocessed to you.

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Dynamic Positioning Operators Online Application Guide

Dynamic Positioning Operators Certification


DYNAMIC POSITIONING OPERATORS ONLINE APPLICATION GUIDE Applying To apply for your Dynamic Positioning certificate:
Entering your Familiarisation seatime

UPGRADE
If you already hold a Limited certificate this information will be greyed out and you will not be able to edit it. Please click on the Next button.

You can enter the full IMO number or the vessel name to search for the vessel. Please click on the next to the box and a pop-up box will appear. Select the correct vessel from the available list. If the vessel that you completed DP seatime on does not appear on the list please contact dp@nautinst.org with a copy of the classification certificate so that it can be checked and added to our system. If the vessel is not officially classified the time on the vessel cannot be used for the familiarisation seatime.

When adding the dates when you joined and left the vessel please either select them from the calendar or enter these dates in the format dd/mm/yyyy. If the year is not entered fully you will be unable to move to the next page of the application.

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Dynamic Positioning Operators Online Application Guide

Dynamic Positioning Operators Certification


DYNAMIC POSITIONING OPERATORS ONLINE APPLICATION GUIDE Applying To apply for your Dynamic Positioning certificate:
Entering your Familiarisation information

You must state that you have the seatime confirmation letters from your company before you move to the next page. These need to be on letter-headed paper, signed by the superintendent, marine manager, operations manager or fleet/crew manager and state that you worked onboard as a DPO performing DP duties. Please see our New Regulations section for more information. http:// www.nautinst.org/en/dynamic-positioning/dpscheme-additional-requirements.cfm If this letter has not been obtained you need to contact your company for this before completing your online application. If you confirm that you have this letter but it is not enclosed in your application your documents will be put on hold until the requirement is met or return you application and documents to you without processing. In this case, you will have to re-apply online and re-pay for the courier service.

After adding the dates, you need to confirm that the familiarisation logbook entry is signed and stamped. You will need to scroll along the box horizontally to the right to finish entering in the relevant data. The number of days and familiarisation hours will be automatically calculated by the system. When the information has been added click on the at the end of the line. When the entry has been saved the line will go grey and a new line will appear underneath for extra entries. To edit any previous entries click

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Dynamic Positioning Operators Online Application Guide

Dynamic Positioning Operators Certification


DYNAMIC POSITIONING OPERATORS ONLINE APPLICATION GUIDE Applying To apply for your Dynamic Positioning certificate:
Entering your Advanced course details

UPGRADE
If you already hold a Limited certificate you will still need to add these dates into the system before moving to the next page.

On this page you need to enter all of the familiarisation dates that have been signed off in Section C of your logbook. Please note that the date must be written in the format dd/mm/yyyy. You must check the box next to each completed entry to confirm that the task in the logbook is signed. All starred items must be signed off in your logbook before a DP certificate can be issued. When all mandatory entries have been completed press Next to go to the next page

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Dynamic Positioning Operators Online Application Guide

Dynamic Positioning Operators Certification


DYNAMIC POSITIONING OPERATORS ONLINE APPLICATION GUIDE Applying To apply for your Dynamic Positioning certificate:
Entering your Advanced course details

UPGRADE
If you already hold a Limited certificate this information will be greyed out and you will not be able to edit it. Please click on the Next button.

Please select the training centre where you completed your Advanced course from the drop down list. Then select the date ensuring that it is in the format dd/mm/yyyy. The course entry in your logbook must be signed and stamped by the training institute.

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Dynamic Positioning Operators Online Application Guide

Dynamic Positioning Operators Certification


DYNAMIC POSITIONING OPERATORS ONLINE APPLICATION GUIDE Applying To apply for your Dynamic Positioning certificate:
Entering your Watchkeeping seatime details
Fill out this column ONLY if you completed a seatime reduction course at one of the approved training centres. If this column is ticked for all entries, a certificate cannot be issued.

You can enter the full IMO number or the vessel name to search for the vessel. Please click on the next to the box to and a pop-up box will appear. You then need to select the correct vessel from the available list If the vessel that you completed DP seatime on does not appear on the list please contact dp@nautinst.org with a copy of the classification certificate so that it can be checked and added to our system. If the vessel is not officially classified the time on the vessel cannot be used for the watchkeeping seatime.

When adding the dates joined and left please either select them from the calendar or enter these dates in the format dd/mm/yyyy. If the year is not entered fully you will be unable to move to the next page of the application. Please note that you will need to scroll horizontally to the right to enter in all the relevant information and press the save button To edit any entry, please use the Edit button. Please make sure that the entry is saved before moving on. Dynamic Positioning Operators Online Application Guide

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Dynamic Positioning Operators Certification


DYNAMIC POSITIONING OPERATORS ONLINE APPLICATION GUIDE Applying To apply for your Dynamic Positioning certificate:
Entering your Watchkeeping seatime details

UPGRADE
If you already hold a Limited certificate you will need to add the extra dates which you are using to upgrade your certificate

If you press the save button but the line does not save and become greyed this may be because: The dates that you have added are not in the correct format - dd/mm/yyyy The dates you have added overlap with another voyage You have not confirmed that the entry in your logbook has been signed and stamped

Please take note of the comments at the bottom of the screen when applying

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Dynamic Positioning Operators Online Application Guide

Dynamic Positioning Operators Certification


DYNAMIC POSITIONING OPERATORS ONLINE APPLICATION GUIDE Applying To apply for your Dynamic Positioning certificate:
Entering your Section F details

UPGRADE
You need to add the dates of the new Section F form. This must have been signed after the 60 days on DP2 has been completed

Please enter the Section F information from your logbook. The Section F needs to be signed and stamped by the Master of the vessel or a certified DPO onboard who is aware of your capabilities. You as the operator should also have signed this page.

Selecting the IMO number or the vessel name will automatically update the other field. The vessel added here needs to be the last vessel that seatime was completed on.

The date added on the Section F needs to be after the required amount of seatime has been completed 20 Dynamic Positioning Operators Online Application Guide

Dynamic Positioning Operators Certification


DYNAMIC POSITIONING OPERATORS ONLINE APPLICATION GUIDE Applying To apply for your Dynamic Positioning certificate:
Certificate entitlement

UPGRADE
If you already hold a Limited certificate this page should say Unlimited. If this still says Limited DO NOT continue with the payment. Please contact the DP Dept.

If you are the holder of a Limited certificate and are upgrading your certificate this line should confirm that you are entitled to an Unlimited certificate. If this line still says Limited, please check you have entered the upgrade information correctly and if assistance is needed please contact the DP Department before the payment is made. Please note what is written on this page. The cost of the courier will depend upon the country the logbook is being returned to.

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Dynamic Positioning Operators Online Application Guide

Dynamic Positioning Operators Certification


DYNAMIC POSITIONING OPERATORS ONLINE APPLICATION GUIDE Applying To apply for your Dynamic Positioning certificate:
Payment type

You can now choose whether to pay via credit card or by using a PayPal account. Please select the correct payment method, and click the Proceed to Payment button.

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Dynamic Positioning Operators Online Application Guide

Dynamic Positioning Operators Certification


DYNAMIC POSITIONING OPERATORS ONLINE APPLICATION GUIDE
Common problems

Applying To apply for your Dynamic Positioning certificate:


Payment details

When paying for the courier please ensure that you check the following: Address Matching address entered on website must match records held with the credit card company. Postcode/ZIP Matching same as with the credit card company. Card Verification usually 3digit security code.

Use of a Non-Standard Keyboard: as this type of keyboard is common outside the UK and in particular Europe & South America, many non-UK users will encounter problems when using such a keyboard. In order to remedy the problem please ensure that characters and symbols entered match with a standard keyboard. Verification Process put in place by the individuals Bank: this process is outside the control of the Nautical Institute as this has been set up by the users bank to reduce the risk of fraud. Please contact the bank. Repeated attempts at processing: the EPDQ system may lock-out the individual if excessive attempts have been made at processing card payments. The individual can try a different computer to attempt processing.

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Dynamic Positioning Operators Online Application Guide

Dynamic Positioning Operators Certification


DYNAMIC POSITIONING OPERATORS ONLINE APPLICATION GUIDE Applying To apply for your Dynamic Positioning certificate:
Payment details

If using PayPal for the payment method, please log into your account and following the instructions to complete the payment.

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Dynamic Positioning Operators Online Application Guide

Dynamic Positioning Operators Certification


DYNAMIC POSITIONING OPERATORS ONLINE APPLICATION GUIDE Applying To apply for your Dynamic Positioning certificate:
Payment confirmation
You will receive two emails from The Nautical Institute. One will confirm your payment and the other will contain a link to the PDF document you need to print, sign and send in with your application. Please check in the junk/spam folder of your emails for this message. The NI will not able to process your documents if the signed hard copy of the PDF is not sent along with your logbook. Please note that all pages need to be sent in with the application.

You will receive this message if your payment is successful. Please remember to include the following in your application:

Completed DP Logbook Original signed and stamped confirmation letters for ALL seatime Original signed PDF application form Any extra documentation new Section F, Limited certificate etc

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Dynamic Positioning Operators Online Application Guide

Dynamic Positioning Operators Certification


DYNAMIC POSITIONING OPERATORS ONLINE APPLICATION GUIDE Applying To apply for your Dynamic Positioning certificate:
Payment confirmation Common problems Use of a Non-Standard Keyboard: as this type of keyboard is common outside the UK and in particular Europe & South America, many non-UK users will encounter problems when using such a keyboard. In order to remedy the problem please ensure that characters and symbols entered match with a standard keyboard. Verification Process put in place by the individuals Bank: this process is outside the control of the Nautical Institute as this has been set up by the users bank to reduce the risk of fraud. Please contact the bank. Repeated attempts at processing: the EPDQ system may lock-out the individual if excessive attempts have been made at processing card payments. The individual can try a different computer to attempt processing.

This message will appear if your payment has not been immediately verified. If you receive an email stating that your payment has been unsuccessful, this may have been for a number of reasons. See opposite. Please log back onto our website payment again (this can be tried with a different card)

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Dynamic Positioning Operators Online Application Guide