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Ship for Southeast Asian Youth Program
Cabinet Office, Government of Japan
TABLE OF CONTENTS TABLE OF CONTENTS…………………………………………………………………… Chapter 1 Outline of the 40th Ship for Southeast Asian Youth Program in 2013 4 4 4 5 7 8 8 8 9 10 1
1. Origin ………………………………………………………………………… 2. Purpose ……………………………………………………………………… 3. Outline of the Program……………………………………………………… 4. Participants…………………………………………………………………… 5. Measures for Erring Participants…………………………………………… 6. Notice of Cancellation of Participation……………………………………… 7. Notice of Suspension of Participation……………………………………… 8. Reports Submission…………………………………………………………… 9. Emergency Treatments and Expenses……………………………………… Schedule of the 40th SSEAYP in 2013……………………………………………
Sailing Plan of the 40th SSEAYP in 2013………………………………………… 11 Schedule of Onboard Activities of the 40th SSEAYP in 2013…………………… 12 Chapter 2 Organization of the SSEAYP 14 14 14 15 15 15 16 16
1. Members……………………………………………………………………… 2. Administration……………………………………………………………… 3. Cruise Operating Committee (COC)……………………………………… 4. Discussion Program Steering Committee………………………………… 5. Youth Leaders (YLs) and Assistant Youth Leaders (AYLs)…………… 6. Solidarity Group (SG)……………………………………………………… 7. Group Leaders Meeting.…………………………………………………… 8. Sub-Committees…………………………………………………………… Chapter 3 Activities
1. Life Onboard the Ship……………………………………………………… 2. Activities Onboard the Ship………………………………………………… 3. Activities in the Countries to be Visited…………………………………… Chapter 4 Guideline for the Discussion Program and the Post-Program Session
18 18 21
1. Purpose……………………………………………………………………… 2. Theme………………………………………………………………………… 3. Structure……………………………………………………………………… 4. Proceedings……………………………………………………………………
24 24 25 25
Climatic Conditions of the Prefectures to be Visited in Japan 52 53 53 -2- .……………… 8. Customs Clearance in Japan Chapter 6 ………………………………. Clothing …………………………………………………………………… 4.… 3. Passport and Identification Card …………………………………………… 7. General Instructions………………………………………………………… 3. Health Care…………………………………………………………………… 5. Airmail Rates from the Ship and Japan 3. Safety Rules Onboard the Ship……………………………………………… 6. Reunion Onboard for Ex-Participants of SSEAYP………………………… Appendices 1. Representatives of Host Families………………………………………. Facilities and Services Onboard …………………………………. Addresses 2. Communication Channels…………………………………………………… (Reference) Facilities and Services Onboard in 2012 …………………………… 49 Chapter 7 Promotion of Solidarity among the Ex-Participants and the Host Families during the 40th SSEAYP in 2013 1.5. Boarding of the Representatives of Alumni Associations ……………… 2. Currency Exchange…………………………………………………………… 9. Duties and Responsibilities of the Participants …………………………… 2.………… 2. Instructions for immigration Procedures in the Countries to be visited … 40 Facilities and Services Onboard 46 48 1. Detailed Schedule……………………………………………………………… 28 Discussion Program Steering Committee……………………………………… Chapter 5 Instructions for Participants 34 34 36 37 38 40 40 41 31 1.
CHAPTER 1 OUTLINE OF THE 40th SHIP FOR SOUTHEAST ASIAN YOUTH PROGRAM 2013 .
Furthermore. Purpose The aims of the Program are to promote friendship and mutual understanding among the youths of Japan and the ten Southeast Asian countries. all Youth Leaders. to broaden their perspective on the world. 2. the Republic of the Philippines. participating in discussions and various exchange activities both onboard and in the countries to be visited. Outline of the Program (1) Schedule The duration of the 40th SSEAYP in 2013 shall be fifty-one (51) days. and as a result. The details of schedule and sailing plan are shown at page 10 and 11 of this Guidebook. These aims can be achieved through sharing their lives onboard the ship. The Socialist Republic of Vietnam joined in 1996 following its admission to ASEAN in July 1995. (2) Activities Onboard the Ship The Participating Youths (PYs) shall take part in the following activities in accordance with the schedule shown as at Page 12 and those decided by the Cruise Operating Committee (COC). joined the Program in 1985. The Program is carried out by the Government of Japan with the active participation and cooperation of these ten Southeast Asian countries. and furthermore. cultivate youth who are capable to exercise their leadership skills in various fields in the globalizing society and to contribute to the society in the areas such as youth development. Origin The Ship for Southeast Asian Youth Program (SSEAYP) is based on the respective Joint Statements issued in January 1974 between Japan and the Republic of Indonesia. the Republic of Singapore and the Kingdom of Thailand. page 14) a) Discussion Program and Post-Program Session b) Solidarity Group Activities c) Club Activities d) National Presentation (Introductions of each country) e) Lectures f) Orientation for a safe voyage including a lifeboat drill g) Other activities approved by the COC (3) Activities in the Countries to be Visited The participants shall take part in the following activities in Japan and the four countries to be visited. the National Leader of the concerned country. to strengthen their spirit of international cooperation and practical skills for international collaboration. and administrative staff members) in accordance with the programs -4- . except in the country to be visited by the Delegation (comprising the Administrator. Brunei Darussalam. 3. following the full independence and its admission to ASEAN in January 1984.1. in 2000 the Kingdom of Cambodia also joined the Program following its admission to ASEAN in April 1999. Malaysia. introducing each other about their countries. and the Lao People’s Democratic Republic and the Republic of the Union of Myanmar joined in 1998 after both countries were admitted to ASEAN in July 1997. (See Chapter 2.
v) Cooperative and adaptable to an orderly group life in accordance with the Program schedule. Participants (1) Participating Youths (PYs) a) Selection of PYs Each government of Japan and the ten Southeast Asian countries (hereinafter referred to as each government) shall publicize the Program to young people in various fields and select PYs who meet the basic requirements stipulated below. c) Exchange of opinions with youth leaders in the country to be visited d) Other activities arranged by the concerned government/reception committee (Other activities may be carried out only when there is sufficient spare time besides the activities listed above.) (4) Working Language English shall be the working language throughout the Program. the Delegation shall take part in the following activities in the country to be visited in accordance with the programs arranged by the concerned government (or the reception committee): a) Courtesy calls b) Visits to youth-related facilities. b) Duties and Responsibilities of PYs Duties and responsibilities that the PYs shall hold throughout the Program are as stated below: (Duties and responsibilities of PYs) The Participating Youths (PYs) shall participate in the Program with utmost efforts by inculcating the objectives of the Program in themselves and carrying out the following duties and responsibilities positively. PYs shall: -5- . vi) Having an interest and good understanding in the participating countries. The PYs for the Program shall be: i) 18 to 30 years old as of a specific day in 2013 designated by each government. etc.arranged by the respective governments (or the reception committees): a) Courtesy calls and receptions b) Homestays (except National Leaders) c) Open Ship d) Institutional visits and interaction with local youths e) Other activities arranged by the respective governments/reception committees (Other activities may be carried out only when there is sufficient spare time besides the activities listed above. in accordance with the required number of PYs. cultural facilities. iii) Having a good command of English to participate in the activities both onboard the ship and in the countries to be visited. iv) Sound in mind and body. ii) Able to participate throughout the Program. 4. Each government shall ensure to balance the number of male and female PYs.) Meanwhile.
Follow the decisions in the Guideline for the 40th Ship for Southeast Asian Youth Program in 2013. Cooperate with other PYs and behave with discipline according to the program guideline.1.“Instructions for Participants”). The Government of Japan suggests that the NLs would preferably be: i) From 31 to 39 years old. Follow the guidance and instructions of the respective National Leaders and administrative staff members regarding the above 5 items. and responsibly give guidance to the PYs to follow the program schedules conscientiously. (2) National Leaders (NLs) a) Selection of NLs Each government shall designate a National Leader (NL) who will lead the PYs of his/her country and sits as a member of the COC. 3. Cabinet Office. Follow the instructions clarified in the Guidebook (Chapter 5 . A PY must obtain permission from the Administration with a valid reason whenever he/she needs to be absent. etc. ii) Having participated in the Ship for Southeast Asian Youth Program as PYs. 4. the following duties and functions shall be carried out by the NLs: 1. 2. desirably in the late thirties. b) Duties and Responsibilities of NLs The duties and responsibilities that the NLs shall hold throughout the Program are as stated below: (Duties and responsibilities of NLs) The National Leaders (NLs) are expected to take the leadership of his/her contingent. Ensure that the PYs of his/her country are familiar with the matters indicated in the Guideline or decided upon by the COC. 5. The Government of Japan. Follow the safety rules as provided. Government of Japan. Convene the Cruise Operating Committee (COC). 3. provide advice and guidance to Participating Youths (PYs) whenever necessary and to be responsible in ensuring compliance by their own PYs with the regulations for the safety of the ship operation. respects the final decision of the respective governments in the selection and designation of NLs. and discuss and decide the fundamental matters governing onboard activities based on the Guideline for the 40th Ship for Southeast Asian Youth Program in 2013 and other necessary matters decided by the Director for International Youth Exchange. Conduct contingent meetings and ensure smooth communication within their respective contingents and make sure to share information and notices that are -6- . be late or leave the place of activities. 2. 6. In particular.. Office for the General Promotion of Policy on Youth Affairs and Childrearing. Participate in all activities onboard and in the countries to be visited. however.
-7- . 12. 9. In case the concerned government is unable to dispatch a new NL. Take a lead in their respective contingents and the Solidarity Groups in charge during the port of call activities. Pending the appointment of a new NL. Report to their respective governments of evaluations and suggestions on country programs that are raised in COC in order to be reflected in the better implementation and operation of the next Program. Measures for Erring Participants (1) The Director General for the General Promotion of Policy on Youth Affairs and Childrearing. and also participate in the Post-Program Session of their contingents for the necessary advice and guidance in cooperation with the OBSC representatives. 8. 5. 2) Other meetings which the Administration may request NLs to attend 13. Cooperate with the Administration as a contingent leader for smooth and safe operation of the Program. Take a lead in guiding the PYs to follow the programs designed by the local reception committees and to cooperate with the Administration for the smooth and safe operation during the country programs. c) Measures when an NL is Unable to Perform His/Her Duties When an NL is deemed unable to discharge his/her duties for whatever reason. 10. it may formally designate the YL or the AYL for the position. the Youth Leader shall temporarily assume all functions of the NL. Provide advice and guidance to the Group Leaders Meeting. Observe whether their own PYs are positively participating in the Discussion Program and their contents. Be reachable to the PYs of own country by cell phone and be available for emergency matters at any time during the homestay program.announced by the Administration. Prepare and deliver a speech at official programs such as the Flag Hoisting Ceremony. 7. Attend the following meetings. 6. 4. 5. Attend the Reunion Party Onboard at each port-of-call. the government of that NL shall designate a new NL as replacement. 1) Briefing in COC The briefing in COC is a meeting where the reception committee (which consists of the concerned government and alumni association representatives) embarks the ship in order to confirm country activities with the NLs when the ship arrives at the pier. Cabinet Office of Japan (or the Administrator when the ship is on cruise) may issue a warning or impose a disqualification on further participation of a PY or an NL when he/she behaves contrary to the “Duties and Responsibilities of the Participating Youths” or “Duties and Responsibilities of the National Leaders”. the Discussion Program Steering Committee or the Sub-Committees assigned to them as advisors whenever necessary. 11.
or (ii) the concerned PY’s illness or injury which does not allow him/her to continue the Program. (2) Any PY or NL who suspends his/her participation in the Program under Item 7. (3) Any PY whose participation has been cancelled under Item 6. (3) A PY or an NL who is disqualified for above reasons must immediately return to his/her country.(1) shall bear the expenses to temporarily return to the country. sisters. or other rules and regulations governing the Program. to be hereafter applied in this column) may issue a notice of suspension of participation of a PY or an NL and temporarily return him/her to his/her country when. respective governments.respectively.(1) shall shoulder his/her own expenses incurred during this Program. brothers. or spouse.(1) shall shoulder his/her own expenses for returning home. Notice of Suspension of Participation (1) The Director General (or the Administrator when the ship is on cruise. the Government of Japan shall pay the airfare of the PY (economy class except charges for excess luggage) to the capital of his/her country in case where the “unavoidable reasons” are either (i) death or critical condition of the concerned PY’s immediate family such as parents. 8. and all Japanese PYs shall submit reports on the activities to the Cabinet Office of Japan. 6. children. (2) A PY or an NL whose cancellation has been admitted must immediately return to his/her country. b) Is recalled by the government of his/her country for any unforeseen serious reasons.) 7. a) He/she expresses an intention to suspend his/her participation in the Program owing to unavoidable reasons and the Director General specially approves it as imperative case: b) The government of his/her country expresses an intention to suspend participation of a PY or an NL and the Director General specially approves it as imperative case. Reports Submission The Administrator. -8- . (However. (2) The warning and notice of disqualification shall be promptly notified to the concerned PY or NL and as well as to the government of his/her country. (4) Any PY or NL who has been disqualified from participation under Item 5. Notice of Cancellation of Participation (1) The Director General (or the Administrator when the ship is on cruise) shall immediately admit a cancellation and notify that the qualification as a PY or an NL is called off when he/she: a) Expresses an intention to withdraw from the Program owing to unavoidable reasons.
(3) It is strongly requested that each government provides vaccinations (especially of Influenza. Chicken Pox and Measles for the high risk of development) with the participants or at least instructs them to take vaccinations prior to their participating in the Program.9. which is not covered by the travel. -9- . medical and accident insurance paid by the Government of Japan. (2) The Government of Japan shall not be liable for any medical treatment. except those administered by the ship doctor during the cruise. Emergency Treatments and Expenses (1) The participants must personally shoulder any charges for excess luggage.
14 Thu 15 16 17 18 19 Country Program in Vietnam Homestay (2 nights. 3 days) Remarks 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 2 Sat 3 Sun 4 Mon 5 Tue 6 Wed 7 Thu Departure from Tokyo (16:30) 8 Fri 9 10 11 12 13 Sat Sun Mon Tue Wed Berth in Ho Chi Minh City. Farewell Ceremony and Farewell Party Departure of NLs and PYs from ASEAN member countries OBSC representatives return on 19. Representatives of Governments and AA of ASEAN countries return. Facilitaors disembark and return. Return from Local Program. 3 days) OBSC representatives embark. 3 days) 30 Sat 34 35 Dec. PYs. Facilitators and Host Family Representatives from ASEAN member countries Inauguration Ceremony. Thailand (10:00) 21 Thu 22 Fri 23 Sat 24 Sun Departure (16:00) 25 Mon 26 Tue 27 Wed 28 Thu 29 Fri Berth in Singapore (10:00) Cruise 9 Cruise 10 Cruise 11 Cruise 12 Country Program in Singapore Homestay (2 nights. Vietnam (10:00) Host Family Representatives return. 28 Mon 29 30 31 Nov.Schedule of the 40th SSEAYP in 2013 Day Date Oct. Reception & Orientation Institutional Visits Japan-ASEAN Youth Leaders Summit Japan-ASEAN Youth Leaders Summit Departure for Local Program Local Program Local Program Homestay (2 nights. . 3 days) 20 Wed Berth in Bangkok. Laos from 21 to 22. 1 Tue Wed Thu Fri Port of Call Activities Arrival of NLs.10 - . Philippines (10:00) 7 Sat 8 Sun 9 Mon Departure (16:00) 10 Tue 11 Wed 12 Thu 13 Fri 14 Sat 15 Sun 16 Mon Berth in Tokyo (11:00) 17 Tue Berth in Naha. Japan (10:00) Departure (18:00) Cruise 16 Cruise 17 Cruise 13 Cruise 14 Cruise 15 Country Program in the Philippines Homestay (2 nights. Cruise 18 Cruise 19 Cruise 20 Debriefing Session. 1 Sun 2 Mon Departure (16:00) 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 3 Tue 4 Wed 5 Thu 6 Fri Berth in Manila. 3 days) Fri Sat Sun Departure (16:00) Mon Tue Cruise 7 Cruise 8 Country Program in Thailand The contingent representatives & ADM visit Vientian. Homestay (2 nights. Embarkation to the Ship 40th Commemorative Ceremony and Reception Send-Off Ceremony Cruise 1 Cruise Cruise Cruise Cruise Cruise 2 3 4 5 6 Representatives of Governments and AA of ASEAN countries arrive.
Sailing Plan of the 40th SSEAYP in 2013 ・ Tokyo Naha ・ Naypyidaw ・ ・ Vientiane Bangkok Hanoi ・ Manila ・ ・ Phnom Penh Ho Chi Minh City ・ ・ Kuala Lumpur ・ Singapore ・ Bandar Seri Begawan ・ ・ Jakarta .11 - .
5 Thu Lifeboat Drill (9:30-10:30) Embarkation Procedure (9:00-11:00) 10:00 ～11:15 11:30 ～12:45 14:15 ～15:30 Travel from regional program sites to Tokyo 15:45 ～17:00 Orientation （ 18:00-18:30) 19:30 ～20:45 Baggage up Discussion Program (Group Meeting) COC Meeting Voluntary Activity 6 Wed 7 8 9 10 Thu Fri Sat Sun Orientation (11:00-12:45) GL Meeting /Discussion Program Steering Committee (11:00-12:15) 40th Commemorative Ceremony （ 14:00-14:30) 40th Commemorative Reception （15:00-16:00) Send-off Ceremony (15:15-15:40) Contingent Meeting (17:00-18:00) Open Ship (13:30-14:45) SG Meeting Sub-committee Meeting /Discussion Program Steering Committee Lecture by Administrator (14:15-15:00) Set sail (16:30) Photo Session (by SG) Ship Tour Lecture by Captain (15:15-16:00) Introduction for Club Activity (16:15-17:30) Discussion Program (Introductory Program) Discussion Program (Group Discussion I) Discussion Program (Group Discussion II) Discussion Program (Group Discussion III) Discussion Program (Group Discussion IV) Voluntary Activity National Presentation (Japan) National Presentation (Brunei Darussalam) National Presentation (Cambodia) National Presentation (Vietnam) SG Activity I Club Activity A(1) Club Activity A(2) Free Day (Half day) 11 Mon 12 Tue 13 Wed 14 15 16 17 Thu 10:00 Berth (Ho Chi Minh City ) Fri Sat Sun 16:00 Set sail Discussion Program (Group Discussion V) Discussion Program (Introduction for post-program projects designing and implementing) Country Program in Vietnam <<Institutional Visit relevant to the Discussion Group Themes>> <<Homestay>> Contingent Meeting COC Meeting National Presentation (Laos) National Presentation (Thailand) 18 Mon 19 Tue Free Day (Half day) SG Activity II 20 Wed 10:00 Berth (Bangkok) 21 22 23 24 Thu Fri Sat Sun 16:00 Set sail Free Day (Half day) Discussion Program (Workshop for post-program projects designing and implementing) Discussion Program (Wrap-up) <<Homestay>> Contingent Meeting Country Program in Thailand Delegates visit Laos by Air COC Meeting Voluntary Activity National Presentation (Indonesia) National Presentation (Malaysia) National Presentation (Singapore) 25 Mon 26 Tue Reflecting country program by SG I SG Activity III Discussion Program (Preparation for Presentation. Japan) Thu Immigration Procedure Fri Sat Sun Post-Program Session II (Introduction of AA Activities by Contingent) Post-Program Session III (Discussion and designing of project by Contingent) Post-Program Session IV (Finalization of project.Schedule of the Onboard Activities of the 40th SSEAYP in 2013 (Tentative) Date Nov. 1 Thu Fri 10:00 Berth (Singapore) Sat Sun Country Program in Singapore <<Homestay>> Contingent Meeting 2 Mon 16:00 Set sail 3 Tue Free Day (Half day) Discussion Program (Self-Evaluation） Club Activity A (Preparation for Presentation) Club Activity B (Preparation for Presentation) Club Activity B(1) Club Activity B(2) Club Activity (Presentation) COC Meeting Voluntary Activity National Presentation (Myanmar) National Presentation (Philippines) 4 Wed 5 6 7 8 Thu Fri 10:00 Berth (Manila) Sat Sun Country Program in the Philippines <<Homestay>> Embarkation of OBSC Representatives (12/7) Disembarkation of Facilitators (12/9) Contingent Meeting 9 Mon 16:00 Set sail 10 Tue Free Day (Half day) Post-Program Session I (Plenary Session) COC Meeting Voluntary Activity Voluntary Activity Voluntary Activity Voluntary Activity Farewell Festival Reflecting country program by SG II Preparation for Immigration <<Institutional Visit in Naha >> 18:00 Set sail SG Activity IV Preparation for Farewell Festival Explanation of Disembarkation (14:15-15:15) Contingent Meeting (15:30-16:30) 11 Wed 12 13 14 15 10:00 Berth (Naha.12 - . DG Report making) Discussion Program (Presentation of Discussion Results ） 27 Wed 28 29 30 Dec. Preparation for Debriefing Session) Preparation for Disembarkation Debriefing Session (16:00-17:30) Farewell Ceremony (18:00-18:30) 11:00 Berth (Tokyo) 16 Mon Baggage Down 17 Tue Departure of NLs and PYs from ASEAN countries （ 6:00-) Preparation for Debriefing Session Farewell Party (18:45-20:30) .
CHAPTER 2 ORGANIZATION OF THE SSEAYP .
. The Deputy Administrator assists the Administrator. Liaison and coordination with the Government of Japan and reception committees of the participating countries Planning and management of the activities onboard the ship Management of the activities in the countries to be visited Liaison with the ship crews General and financial affairs Liaison and coordination with the COC. Administration (1) Duties of the Administration are: a. Cruise Operating Committee (COC) The duties and responsibilities of the Cruise Operating Committee (COC) are specified as follows.1. b. the Deputy Administrator and the Administrative staff members. The Deputy Administrator takes up the position in case the Administrator cannot perform his/her duties. c. The Administrator and the staff members shall give advice and guidance to the COC whenever necessary. 3. The Administrative staff shall perform their duties under the Administrator’s instructions. (Duties and Responsibilities of the Cruise Operating Committee) The Cruise Operating Committee (COC) comprises of the National Leaders (NLs) from the eleven participating countries. manages and coordinates the overall program. Deputy Administrator. e. the Sub-Committees. and the Group Leaders Meeting (2) The Director General for the General Promotion of Policy on Youth Affairs and Childrearing appoints the Administrator. (3) The Administrator represents the Government of Japan. Members The members of the 40th SSEAYP in 2013 shall be as follows: (1) Administration: Approximately 30 (Administrator. the Discussion Program Steering Committee. and the COC meetings shall be attended by the Administrator and the administrative staff members appointed by the Administrator. Chief Administrative staff. d. f.14 - . Administrative staff members) (2) Facilitators: 8 (3) National Leaders (NLs): 11 (one from each participating country) (4) Participating Youths (PYs): 319 (ASEAN member countries: 28 x 10 countries = 280. Japan: 39) Total of approximately 370 2.
The COC discusses and decides the fundamental matters governing onboard activities based on the Guideline and other necessary matters decided by the Cabinet Office, Government of Japan. In principle, the COC meetings are held after departure from each port-of-call. Administrator or the NLs may also convene the COC whenever necessary. The roles of a meeting chairperson and minutes taker shall be rotated among the NLs. The COC shall: (1) Discuss and decide the fundamental matters governing onboard activities based on the Guideline for the 40th Ship for Southeast Asian Youth Program in 2013 and other necessary matters decided by the Cabinet Office, Government of Japan; (2) Give advice to the GL Meeting regarding the onboard activities whenever necessary; (3) Give advice to the Sub-Committees regarding their respective activities whenever necessary; (4) Offer opinions that may be practical in the planning and operation of the Discussion Program through the three NL members of the Discussion Program Steering Committee; (5) Review and confirm the country program of each port-of-call, and conduct an evaluation of the activities after each country program. 4. Discussion Program Steering Committee For the smooth operation of the Discussion Program and the Post-Program Session, the Discussion Program Steering Committee shall be formed. It shall comprise of the Administrator, the Deputy Administrator, some Administrative staff members, eight Facilitators, three NLs and representative PYs (16 from groups and 11 from contingents). It shall plan and implement the program. The Facilitators shall carry out the affairs of the Discussion Program under the Administrator’s instructions. They shall also provide necessary assistance to the administrative staff members under the Administrator’s instructions whenever necessary. The details of the Discussion Program and the Discussion Program Steering Committee are shown in Chapter 4 of this Guidebook. 5. Youth Leaders (YLs) and Assistant Youth Leaders (AYLs) One Youth Leader (YL) and one Assistant Youth Leader (AYL) shall be appointed from the PYs of each country. The YLs are in charge of liaising and coordinating the activities of the PYs of their respective countries. The AYLs assist the YLs. The YL and AYL of each country must be from opposite sex. In the event that a YL or an AYL cannot perform his/her duties, the government of the YL/AYL’s country shall appoint a new YL/AYL from the PYs. 6. Solidarity Group (SG) Eleven Solidarity Groups (SGs) are formed as basic groups for the activities onboard and - 15 The
in the countries to be visited. Male and female PYs shall be equally assigned to each SG. The YLs and the AYLs are appointed as Group Leaders (GLs) and Assistant Group Leaders (AGLs), respectively, to each SG. In the event that a GL or an AGL is unable to perform his/her duties, the COC will discuss the procedure of replacement. 7. Group Leaders Meeting The Group Leaders (GL) Meeting shall consist of the GLs and AGLs under the supervision of the COC. The GL Meeting discusses the onboard activities and activities in countries to be visited and offers opinions to the COC accordingly. One or more NLs shall be appointed to provide support for activity management. 8. Sub-Committees The Club Activity Sub-Committee and the SG Activity Sub-Committee shall be formed under the supervision of the COC. Each Sub-Committee consists of a certain number of PYs. The Sub-Committees discuss and decide their respective activities subject to the approval of the COC. One or more NLs shall be appointed to provide support for activity management in each Sub-Committee.
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(2) SG Activities Each Solidarity Group (SG) shall carry out activities to deepen mutual understanding and to promote friendship among PYs in each SG.15:30 15:45 .1.18 - .20:45 23:00 Rising (Cabin Cleaning) Exercise Breakfast Morning Assembly Activities I Activities II Lunch Activities III Activities IV Dinner Activities V Lights out 2. a) Purposes To enhance international friendship and mutual understanding Exercise team building in a group consisting of PYs of Japan and ASEAN member countries b) Principle Decide effective way for team building for SG consisting of PYs of Japan and ASEAN member countries Utilize the “SG Activity” time to introduce and learn about each other’s culture Plan an activity where each SG member can work together towards the same goal or direction while holding a role to contribute in the SG Plan activities maintaining balance between activities done by each SG and by entire SG.8:00 8:00 . subject to approval of the COC.14:15 14:15 . c) Roles of SG Activity Sub-Committee Plan and conduct activities that deepen mutual understanding and promote friendship among PYs in each SG Define the concept or theme of each SG Activity session and plan activities in . there are no activities onboard from the time the ship enters a port-of-call country until the time the ship leaves the port.17:00 18:00 .9:45 10:00 .19:30 19:30 . Life Onboard the Ship The daily timetable onboard is basically scheduled as follows: 7:00 7:30 .12:45 12:45 . Activities Onboard the Ship The activities onboard the ship shall be carried out in line with the above daily schedule and the program schedule (Page 12).11:15 11:30 . The management of SG Activities shall be decided by the SG Activity Sub-Committee. In principle.9:00 9:15 . (1) Discussion Program See Chapter 4 – ‘Guideline for the Discussion Program and the Post-Program Session’.
” (note: If a PY chooses to be an organizer for the Club Activity A1.e. B2. the Club Activity Sub-Committee decides on the club activities to be held under the final approval of the COC. songs and dances) To develop leadership skills through experience teaching PYs of Japan and ASEAN member countries To have experience working together with PYs of Japan and ASEAN member countries in unison to make the achievement b) Principle PYs teach about his/her country’s culture and the contents should include the philosophy and value behind the culture Activities should be something that allows everyone to participate in and the final goal is to perform what each PY has learned at the presentation of the Club Activity Basically one Club Activity should be completed within two sessions of Club Activity Based on applications submitted by PYs. Each PY shall choose to be either a participant or organizer for each “Club Activity A1.19 - . he/she cannot change to become a participant of another club activity for the Club Activity A2. group singing. time schedule and contents of activities based on the applications submitted by the PYs Reserve the venue for each club activity Design and conduct the final presentation Develop and prepare a overall plan of four times of Club Activities and submit to the . Based on the applications submitted by PYs.accordance with the defined concept Decide venues for each SG Activity d) Examples Drama. The results of each activity shall be presented on a scheduled date before disembarkation. A2” and “Club Activity B1. recreation.) c) Roles of Club Activity Sub-Committee Decide the number of club activities to be set up. traditional crafts. a) Purposes To promote spontaneous communication among the PYs in pursuit of their common hobbies and interests To have profound understanding about each others’ culture by participating in one Club Activity successively To grasp the nature of the culture of other countries by mastering the arts or performances (i. the Club Activity Sub-Committee decided on the club activities to be held under the final approval of the COC. sports and presentation (3) Club Activities The Club Activities aim to promote spontaneous communication among the PYs in pursuit of their common hobbies and interests.
history. decorations are allowed only on the stage.) Current Situation Surrounding Youth in the Country Musical Performances. PYs shall prepare this activity without interfering other onboard activities. current situation surrounding youth in the country. explanations. Designated day for each contingent 75 minutes (time slot is as follows.e.20 - i) 10 minutes: ii) 5 minutes: iii) 60 minutes: Introduction of Indigenous Cultures and Traditions through .) General Information (including history. etc. * In regards to decoration outside the stage. Skits. The content of the National Presentation shall be considerate to other PYs as well as be safety-conscious (i. songs. playing musical instruments (4) National Presentation (Introduction of Each Country) In National Presentation. national character. Exhibition will be held during the “Japan-ASEAN Youth Leaders Summit” in Japan. dances. Decorations which require use of stepladder are not allowed.Administration Book necessary materials and equipments for each club activity from the Administration d) Examples Martial arts. skits. each contingent shall introduce and present various aspects of the country. Date: Thursday. dances. October 31 (5) Orientation for a Safe Voyage . etc. through musical performances. d) Preparation:Starts from 17:00 hr. However. Balloons and party crackers are not preferable to be used. National Presentation is not an activity of competition and PYs should note that they may minimize costumes and equipment and try not to overly decorate the stage for their presentation. on the day of the National Presentation. Dances. traditional crafts and performances. video clips. it is strictly prohibited to hang decoration items from the ceiling of the Hall. a) Contents: To introduce indigenous traditions.) Each contingent shall submit a planning paper to the Administration by one day before the presentation. cultures. Below is the outline of the National Presentation. etc. etc. PYs may tie up the articles only if they do not damage or leave any impairment in the ship. economic and social aspects. e) Decoration: As a general rule. national character. Contents: Introduction of political. current situation of the b) Dates: c) Time: youth etc.
(3) Open Ship Host families and officials and individuals in the visited country who are involved in the program may be invited. (6) Other Activities Other activities approved by the COC may be added. If the activities require any material. (4) Institutional visits and interaction with local youths . Activities in the Countries to be Visited The governments or the Reception Committee of the respective countries shall plan and implement their country programs and may include some of the activities listed below: (1) Courtesy Calls and Receptions (2) Homestays The PYs will experience a two night-three day homestay in the countries to be visited including Japan. PYs should submit the planning paper to the Administration by the day before the activities.21 - .Instructions and guidance for safe voyage including structure of the ship and evacuation drill shall be given to the PYs. 3.
CHAPTER 4 Guideline for the Discussion Program and the Post-Program Session .
and to enhance PYs’ willingness and encourage their active participation in the post-program activities by providing opportunity for PYs to understand the current situation in each country and to discuss activities that they can contribute in the various fields. 2. 1) Corporate Social Contributions PYs will understand the current status of Corporate Social Contributions in ASEAN member countries and Japan as well as the significance of a corporation or an enterprise’s engagement in social contribution activities. to encourage them to come up with concrete ideas for possible post-program activities and enhance their willingness to actively participate in the post-program activities by providing opportunities for PYs to utilize the results of the Discussion Program. a corporate employee. as young leaders. Theme (1) Common Theme The common theme for the Discussion Program and the Post-Program Session in SSEAYP 2013 shall be: “Youth Participation in Social Activities” The youth. a consumer. Purpose The Discussion Program intends to encourage the Participating Youths (PYs) (1) to deepen their understanding of the current situation of the various fields in each country and motivate them to act for solving problems in the respective fields. (2-c) to enhance their abilities in presenting their own ideas in public. . 2) Cross-cultural Understanding Promotion PYs will discuss what the youth can do to promote cross-cultural understanding. etc. PYs will discuss how the youth can contribute to the society from various aspects as an entrepreneur. with the end-view of establishing a multicultural cohesive society.” Each discussion group (DG) shall comprise of more or less the same number of PYs from different contingents. through a free-flowing and active exchange of opinions. (2) Group Themes The Discussion Program shall follow the common theme and under it are eight (8) “group themes. are expected to play an important role in the revitalization and prosperity of their societies.24 - . it aims to equip the PYs with practical knowledge and skills that are necessary for them to conduct post-program activities. On that basis. The topic shall include familiar issues such as family relationships and socio-cultural practices in the region. Furthermore. This Discussion Program/ Post-Program Session aim to raise PYs’ awareness of the importance of their participation in social activities. The Post-Program Session aims to deepen PYs’ understanding on the Alumni Association (AA) of respective countries and the SSEAYP International which is the solidarity body of the AAs. as well as (2-a) to promote mutual understanding. a public servant. and allow PYs to design possible projects to realize their ideas for post-program activities.1. and. (2-b) to improve the PYs’ skills in exchanging views with other participants.
On that basis. refer to the details of the Discussion Program Steering Committee as the attached. PYs will further discuss how the youth can Education to develop human resource who can take an active role in the local and contribute to support School Education. global community. Proceedings (1) Discussion Program a. Pre-Program Activities/Requirements The Government of Japan shall send questionnaires to the PYs through their respective governments by late June to determine their preferred discussion themes. 2013.25 - . by discussing traditional food culture. PYs will discuss the approaches of School On that basis. Please 4. 8) Information and Media PYs will understand the social impact of information and media of today.3) Environment (Natural Disaster Reduction) PYs will understand the current situation and efforts for natural disaster reduction in ASEAN member countries and Japan. 4) Food and Nutrition Education PYs will discuss what the youth can do to actualize sound dietary life throughout the lifetime. 5) Health Education (Measures against HIV/AIDS) PYs will understand the current status of measures against HIV/AIDS in ASEAN member countries and Japan. On that basis. 6) International Relations (ASEAN-Japan Cooperation) PYs will understand the current status of partnership between ASEAN and Japan. Subsequently. including measures against HIV/AIDS. On that basis. PYs will discuss how actively and effectively people should use the media to convey messages as providers of information as well as how carefully they should choose information as recipients. ASEAN and Japan. PYs will discuss what approaches are needed in order to reduce damages from disasters which might occur and to create society where people can live without fear. Structure The Discussion Program and the Post-Program Session shall be implemented according to the implementation plan to be issued by the Discussion Program Steering Committee. agriculture and food supply in ASEAN member countries and Japan. 3. Friday. The respective governments shall be requested to return the duly accomplished questionnaires by July 19. PYs will discuss what the youth can do for health education. PYs will discuss what you can do to enhance future partnership between 7) School Education PYs will understand the current status of school education in ASEAN member countries and Japan. . The Government of Japan shall then prepare the final discussion group assignments based on the questionnaire and other considerations. Subsequently.
schedules. who are selected separately from the Japanese PYs. The PYs are expected to prepare for the Discussion Program by deepening their knowledge on their respective group themes as well as to accomplish the pre-program assignments. Prepare for the Presentation of Discussion Results Make DG report which includes the process and contents of discussion activities (Consolidated discussion report shall be submitted to the Administration through the Discussion Program Steering Committee. After the group discussion I to V. c. Thereafter. there will be a session in which PYs will learn approaches for designing and implementing projects from Facilitators in order to equip them with practical knowledge and skills necessary for them in conducting social contribution activities after the SSEAYP.26 - .e. which shall be administered by the Facilitators. Activities Onboard All PYs attend the Introductory Program. The content of Group Discussion I include setting goals which individual PYs would like to achieve through the Discussion Program. PYs will also practice how to design concrete and feasible project(s) as hands-on experience in workshop. PYs will engage in the following activities based on the outcomes of the Discussion Program (Wrap-up). groupings. Thursday. The Introductory Program shall be organized by the Discussion Program Steering Committee. In the Discussion Program (wrap-up). during which purposes and procedures of the Discussion Program are explained.The Government of Japan will hold a Facilitators Meeting from August 12.) and pre-program assignments according to their respective DG. and PYs shall give presentations on particular cases of social activities in their respective countries or communities. In the Discussion Program (preparation for presentation and DG report making). PYs are encouraged to actively participate in their respective group discussions (Session I to V). the institutional visits relevant to the eight group themes and the “Japan-ASEAN Youth Leaders Summit” shall be implemented as an introduction to the Discussion Program. Subsequently. PYs will review and summarize the opinions and outcomes of discussions as well as the results of institutional visits. Country Program in Japan During the country program in Japan. The PYs shall participate in the “Japan-ASEAN Youth Leaders Summit” and engage in a discussion with Japanese local youths. Monday to August 15. 2013 to determine and finalize the objectives of each DG. etc. In the following session. it will provide the PYs through the respective governments with basic information (i.) . led by the Facilitator and Discussion Program Steering Committee members by DG. b. The Facilitators may also provide the PYs with additional information whenever necessary.
visit to the institutions relevant to the eight group themes shall be scheduled to further enhance the group discussion. . In this session. Post-Program Session II (by contingent) will be led by the OBSC representatives.) In the Post-Program Session III (by contingent). activities done by both AAs and former PYs in their respective countries. PYs will discuss activities and projects which they would like to conduct as their post-program activities in their respective countries and communities and develop the project proposals by receiving advices from the OBSC representatives. This session intends to deepen PYs’ understanding of SI. How much could you achieve the goals you set? What have you gained from the group discussion besides the goals that you set? How would you like to best utilize the outcomes of the discussion activities for your post-program activities? d. In the Post-Program Session IV (by contingent).Presentation of Discussion Results is for the PYs to share the outcomes of each DG.27 - . (2) Post-Program Session Post-Program Session I (plenary session) will be organized and facilitated by the representatives of each Alumni Association (OBSC representatives). This session shall be led by the Facilitators and PY Steering Committee Members by discussion group and PYs will organize their ideas towards post-program activities based on the following guiding questions. In addition. so that PYs would have better image of the post-program activities and how they could act in their own communities. to learn and understand the different pictures of “Youth Participation in Social Activities” and to increase their awareness on the social activities in which youth would be able to engage in respective fields. this session will be led by the NL and PY Steering Committee Members. objectives and activities. The PYs are expected to increase their awareness of “Youth Participation in Social Activities” under their respective group themes by experiencing actual activities and exchange opinions with experts and practitioners in those fields. PYs will deepen their understanding of AA. PYs will continue to work on project proposed in the Post-Program Session III for finalization. This session shall primarily contain the introduction of SSEAYP International (SI) which is the solidarity body of respective Alumni Associations (AAs). its mission. (For the contingent of Myanmar. the status of implementation and the outcomes of the projects which were discussed and prepared by the previous years’ PYs during the Program shall be introduced. Discussion Program (Self-evaluation) is for PYs to reflect and evaluate their own activities in the discussion activities. and encourage them to actively participate or organize post-program activities under their respective AAs or SI. Country Program in Vietnam During the country program in the Vietnam. PYs will also prepare for the presentation at the Debriefing Session.
National Leaders Meeting (Tokyo) PYs shall deepen their knowledge on their respective By the time of Embarkation group themes in preparation for the Discussion Program and accomplish the appropriate pre-program assignments provided. Facilitators Meeting (Tokyo) Pre-program August 12 . each contingent will present proposal of their project as the summary of the Post-Program Session.15 The objective of each discussion group shall be finalized.28 - Discussion Program (Onboard) 11:00-12:15 Committee . Detailed Schedule Selection of Facilitators By the beginning of June The Government of Japan will determine the Facilitators based on the recommendations by the respective governments and/or Alumni Associations. 5. Late June – The Government of Japan will send the July 19 questionnaires to PYs through the respective governments to choose the group theme. provides pre-program assignments and launches group-based mailing lists.At the Debriefing Session. By the beginning of September September 18-21 The Government of Japan decides the groupings of PYs. Country Program in Japan October30 October 30 – November 1 Institutional visits relevant to group themes Japan-ASEAN Youth Leaders Summit November 6 19:30-20:45 November 7 November 8 11:30-12:45 November 9 10:00-12:45 Group Meeting Selection of Discussion Program Steering Committee members 1st and 2nd meeting of Discussion Program Steering Discussion of the details of implementation and preparation for Introductory Program Introductory Program Explanation of Discussion Program Presentation of social activities in each country .
II. DG report making) Presentation of Discussion Results Discussion Program (Self-evaluation) Meeting for Facilitators and OBSC Representatives Outcomes of the Discussion Program and PYs’ ideas December 8 and projects Proposals shall be shared for the Post-Program Session December 11 Post-Program Session (Onboard) 10:00-12:45 December 13 10:00-12:45 December 14 10:00-12:45 December 15 10:00-12:45 Post-Program Session I (plenary session) Introduction of SI and activities of SI and AAs Post-Program Session II (by contingent) Introduction of activities of respective AA and former PYs Post-Program Session III (by contingent) Discussion and designing of post-program activities Post-Program Session IV Finalization of project designing and preparation for the Debriefing Session . III.November 10.11.13 10:00-12:45 Group Discussion I.IV Country Program in Vietnam November 14 Institutional visits relevant to group themes November 18 10:00-12:45 November 19 10:00-12:45 November 20 Discussion Program (Onboard) 10:00-12:45 November 27 10:00-12:45 14:15-17:00 November 28 10:00-17:00 December 4 10:00-12:45 Group Discussion V Discussion Activity (Introduction for designing and implementing projects) Discussion Activity (Workshop for project designing and planning) Discussion Program (Warp-up) Discussion Program (Preparation for Presentation of discussion results.29 - .12.
30 - . and depart from Japan on December 19.December 16 16:00-17:30 from the Philippines on December 9. . Debriefing Session Presentation of proposal of the project by contingent Facilitators will arrive in Japan on October 28. and disembark from the ship and depart OBSC representatives will assemble in the Philippines and embark on the ship in the Philippines on December 7.
Share the information of each group e. Understand and adjust progress of each group d. Facilitators Determine and propose the group objectives for approval of the Administration Draft the basic information and pre-program assignments for approval of the Administration Coordinate and manage the assigned discussion group .” 1. Deputy Administrator. Plan and implement the Presentation of Discussion Results f. Roles (1) Roles of the Discussion Program Steering Committee a.31 - . Plan and implement the Post-Program Session (in cooperation with OBSC representatives) (2) Individual Roles a.Discussion Program Steering Committee The following is the detail of the Discussion Program Steering Committee. Organization Structure The Discussion Program Steering Committee shall comprise of members as follows: Administration (Administrator. Administration Operate the Discussion Program Steering Committee (Ultimately. Plan and implement the Introductory Program to PYs c. Plan and operate the Discussion Program b. the Administrator shall confirm the plan and operation of the Discussion Program and the Post-Program Session. which shall be formed in accordance with the “Guideline for the 40th Ship for Southeast Asian Youth Program in 2013.) Provide guidance to the Facilitators Confirm the objectives of each group theme proposed by Facilitators Finalize the basic information and pre-program assignments for each group that will be proposed by the Facilitators and send them to PYs through the respective governments (excluding the detail information) Prepare and arrange for the necessary resources and logistical requirements b. Put together the discussion reports g. some Administrative Staff members (in charge of the Discussion Program)) 8 Facilitators (1 from each group) 3 National Leaders (in charge of the Discussion Program) 16 PYs representing the Discussion Groups (2 from each Discussion Group) 11 PYs representing the contingents (1 from each contingent) 2.
” “Workshop for post-program project designing and implementing” and “Presentation of Discussion Results” Attend the meeting with OBSC representatives to turn over the outcomes of the Discussion Activity as well as PYs’ ideas and proposals for post-program activities c.32 - . and vice versa Record the discussion proceedings in coordination with the Facilitators Coordinate with the Facilitators in planning and implementing the Introductory Program and the Presentation of Discussion Results Coordinate the group discussion session of “Workshop for post-program project designing and implementing“ in cooperation with Facilitators Facilitate and manage the Post-Program Session III and IV in cooperation with the OBSC representatives . National Leaders Provide advisory and opinions regarding the plan and operation of the Discussion Program and the Post-Program Session as representatives of the Cruise Operating Committee d.” “Introduction for post-program project designing and implementing. PY Steering Committee members Assist the Facilitators to implement the group discussions Coordinate with the Facilitators in preparing the sessions Relay information from the group members to the Facilitators. Facilitate the group discussions and give support and advice to the group members in charge Consolidate and summarize the activity records taken Coordinate and manage the sessions of “Introductory Program.
CHAPTER 5 INSTRUCTIONS FOR PARTICIPANTS .
e. leaves or insects into the ship is prohibited. <Hinduism> Do not serve beef for religious respect. Refrain from shaking hands or using the left hand to pass things to other persons to follow the local customs. It is not allowed that PYs enter the cabins of opposite sex or allow any PY of opposite sex to enter own cabin under any circumstances. 2. Item 4 of this Guidebook (Page 5). f. especially from the homestay at the port of call. Bringing any fruits/plants with a root. PYs should be punctual for each activity. They must refrain from any behavior in public which makes other people feel uncomfortable in any cases. The following are some examples: <Islam> Do not serve pork and alcohol for they are prohibited.1. d. PYs are responsible for the safety of their own belongings. Sexual harassment is a punishable offense. c. h. (Bringing durians into the ship is prohibited under any circumstances.) It is required to give consideration to cultural and religious practices of other PYs. b.g. Behavior within reasonable bounds is required for a relationship with a person of opposite sex. using vulgar language and behaviors which make others feel uncomfortable) is strictly prohibited. <Buddhism> Refrain from placing a hand on one’s head. (2) Notes on Onboard Accommodation a. . The male and female cabin areas are strictly separated. Sexual harassment (e. Duties and Responsibilities of the Participants NLs and PYs have to participate in the Program with utmost effort by inculcating the objectives of the Program on themselves and by carrying out their duties and responsibilities under Chapter 1. Refrain from shaking hands or using the left hand to pass things to other persons to follow the local customs. Keep dogs away from Muslims for religious respect. Tardiness will hinder orderly group life. Use or possession of illegal drugs and drug paraphernalia is strictly prohibited. PYs must strictly observe the time to return to the ship.34 They should use . g. i. General Instructions (1) General Matters a. for it is believed that head is a home of spirit. PYs must be aware of the daily schedules and act accordingly.
b. c. each PY is requested to use water sparingly. k. required cost. i. h. If any act violating this rule is found during the Program. The PYs shall be responsible for their belongings (particularly money and other . They must put a name tag on each item of their belongings. PYs are requested to check the bulletin board regularly. the keys by themselves. he/she must compensate the .e. The purpose of the homestay program is to have exchanges with the host families. d. Local regulations may be strictly applied for Contact the environmental protection when the ship is in port. It is not allowed to post a notice or other items on the wall in the ship besides on the bulletin board. b. Public spaces and facilities such as the Hall and the Sports Deck should be cleaned by the users after use. especially when doing laundry. If it is necessary to post a sign on the wall. f. therefore the concerned participants may be disqualified and their participation records may be deleted. This rule is in effective till the last day of the Program (including the day of disembarkation in Tokyo).35 When leaving the ship for the activities at the port of call. it is not a free time and the PYs shall not carry out selfish or individual activities (i. PYs are requested to report all lost and found articles to the PYs are responsible for the keys of their cabin and locker. j. Materials and sport items should be returned to the Administration after use. The cabins should be cleaned by the occupants every morning. the Administrator may impose a disqualification on the further participation of the concerned participants. e. (3) Notes on the Homestay Program a. g. going out without informing the host family or the homestay partners) during the homestay program. Since the ship carries only limited quantity of water. it is strongly recommended to use the water served in the utility room. PYs should lock their cabin and keep If a PY lost a key. The water in the shower room of each cabin is not potable.safety boxes to keep valuables. Administration. The bulletin board set near the Administration Office is for daily announcements from the Administration to PYs as well as for the communication among the PYs. Trashes should be put into the trash cans or the wastebaskets in the ship. Do not throw trashes overboard. For drinking. All inquiries and reports to the purser or the crew of the ship should be made through the Administration. Be careful not to break or tarnish the facilities in the ship. it is required to have an approval from the Administration. Administration immediately if any equipment is damaged. It is strictly prohibited to enter to the areas indicated as Crew Only or Administration Only. Therefore.
without jacket National dress or suit Smart casual (No T-shirts. The PYs shall always carry information of emergency contacts and identification of their own.) Occasion Courtesy call. ceremonies. They shall also confirm the rules on the payment of expenses during the homestay period (i. 3. the PYs shall pay for souvenirs and personal items. etc. etc. The PYs should not reply to the questions of their host family by simply and blindly saying “Yes” because they cannot fully understand the language. there is particular attire for every activity onboard and in the country programs. T-shirts with collar is categorized in Attire C2.valuables). (2) Notes on the Dress Code a. homestays. If a PY cannot understand the language spoken at the homestay. he/she shall cooperate with the other PY homestay mate who stay with the same host family. The PYs shall contact the NLs if there is a problem which they cannot solve on their own at the homestay. The PYs shall fully communicate with the host family in regards to the schedule of the activities. The medical and accidental insurance shall cover medical expense for the PY’s sickness and injuries during the homestay. It is advised that the PYs do not carry large amounts of money to avoid unnecessary troubles. Clothing (1) Dress Code In the SSEAYP. No jeans. Exercise. Code A1 A2 B C1 C2 D Attire Uniform Uniform. . e. f. food and international phone calls). they first should try to clarify what have been talked as much as possible before showing his/her intention of agreement or disagreement to avoid troubles. i. d. g. However. the PYs shall bear the cost not covered by the insurance. Institutional visits. The respective reception committees or the Administration designates the attire suitable to the activities and all the participants are requested to strictly follow. In such case. No sports shoes) Casual Sporty (T-shirt. h. etc.e. etc. The codes for attire are as follow. c.36 - . formal occasions Receptions. The PYs should wear decent attire during homestay and should be respectful of the social norms and religious customs of the host families. In principle. admission fees.
Participants are advised to undergo such treatments as necessary in their home countries before departure.). For safety reasons. etc. foods. They are also requested to return the plates and cutlery to the Dining Room as soon as he/she finishes the meal.37 - . Health Care (1) Before the Cruise a. d. e. participants should immediately consult the Administrative nurses before seeing the ship doctor. In order to fully and actively participate in the Program. In order to provide the medical treatment for a participant who is seriously ill. f. Various strains of the virus have also caused fatal . Participants should be fully aware of their own allergies (to medicines. the participants should keep regular hours to maintain own health condition. it is required that the participants do not walk around in pajamas or sleeveless shirts outside the cabins. Participants should be especially careful with foods that they are not accustomed to eat. b. It is strongly recommended that the participants wash their hands with the disinfectant alcohol “WELPAS” provided at the gangway and gurgle with oral disinfectant upon return to the ship from outside activities.b. participants should have necessary vaccinations (for Influenza. Chicken Pox and Measles) prior to the beginning of the Program. (3) Preventive Measures Against Influenza New types of influenza spread all over the world. 4. When a participant is unable to go to the Dining Room because of sea sickness. For prevention of infectious diseases. necessary arrangements such as moving him/her to another cabin or taking him/her to a hospital at the next port of call shall be made accordingly. Participants should bring medicines with which they are familiar. If feeling sick. the participants are recommended to wear low-heeled shoes onboard the ship. while avian influenza (more commonly known as “bird flu”) has also continued to spread in wider areas. b. c. his/her cabin mates are requested to take and bring meals to the cabin for him/her with the permission of the Administration. Participants should wear a nameplate every time throughout the Program. Slippers or sandals without straps are not allowed onboard. d. Because all the spaces onboard the ship except the cabins are considered public spaces. and other reasons. covering Europe to Southeast Asia. c. d. Certain medical treatments such as ophthalmology and dental surgery are not available onboard. c. (2) During the Cruise a.
Prevention against avian influenza . Do not stare at waves or any moving objects at close range.38 Smoking is permitted only in the b. Avoid being in places with strong rolling and pitching movement. The center of the ship is relatively stable. have enough sleep as well as eat a balanced meal. Do moderate exercise. Safety Rules Onboard the Ship (1) General Matters a.” If any act violating this rule is found during the Program. take only properly cooked ones. Do not touch machineries. In case of having symptoms of fever. muscular ache as well as cough and runny nose. Do not touch your eyes. Wash your hands before you touch foods as well as when you return to the ship from outside. incenses. Most of the spaces in the ship is non-smoking. the concerned participants may be disqualified and their participation records may be deleted. cover your mouth with tissue paper to prevent the virus from spreading. d. Eat proper quantity of food. b. The following measures are strongly recommended for prevention of being infected by the virus: a. b. Gurgle with oral disinfectant when you return to the ship from outside. It is strictly prohibited to enter to the areas indicated as “DANGER. Be careful not to overeat or avoid being hungry for a long period of time. Therefore. the Administrator may impose a disqualification on the further participation of the concerned participants. Stay away from places such as markets where live birds are being sold and do not touch them. nose and mouth with dirty hands. When you cough or sneeze. (4) Seasickness In general. fireworks or crackers for safety reasons. or fire extinguishers. c. The following measures are recommended to prevent seasickness: a. the body will gradually become used to the rolling and pitching movement of the ship. It is not allowed to use candles.” “STAFF ONLY” or “KEEP OUT. c. d. Take motion-sickness drugs in advance. 5. When eat chicken or egg. This rule is in effective till the last day of the Program (including the day of disembarkation in Tokyo). valves. generalized fatigability. General prevention against influenza Keep your hands clean.infections even to humans. participants should consult the Administrative nurses immediately. Have enough sleep. e. headache. .
(5) Lifeboat Drills . (2) While the Ship is Sailing a. instructions of the ship crew calmly. Do not use heating appliances (except hairdryers) in the cabins. It is advised that passengers wear warm and thick clothing before putting on the life jacket. Be cautious when opening and closing the doors. participants must assemble on the deck following the instructions given by the ship crew. Do not open the closed curtains while sailing at night. a. act calmly following the instructions of the ship crew. When evacuating. Other vessels may Be sure to (3) When Arriving or Leaving a Port Stay away from the workplace where anchor ropes (the rope to fix the ship to the pier) are scattered. Life Jackets One life jacket per passenger is stored in each cabin Participants are requested to check the life jacket upon boarding. c. Stay away from doors which are prohibited to open. Hold onto the handrail when walking.39 All participants are requested to put on a life jacket immediately and follow the . It is important that passengers to follow the instructions by the ship crew and refrain from acting individually. Assembling on the Deck After putting on the life jacket. Please observe the following cautions when the ship rolls or pitches heavily in rough weather. disconnect electric appliances after use. c. e. Instruction of life jacket is shown in each cabin.designated places with ashtrays. b. They might swing shut or open unexpectedly. there will be announcement and alarm. Life boat Participants must board the life boat designated to each passenger. The number and location of the life boat are indicated beside the bed in the each cabin and participants are requested to confirm them upon boarding. Any questions and clarifications for the instruction shall be directed to the ship crew. (4) In Case of Emergency In case of emergency onboard. b. misread it as light signals. Do not go out on decks.
Instructions for Immigration Procedures in the Countries to be Visited (1) Immigration Clearance a. noted by his/her NL. 7. Customs Custom officers will inspect personal effects of each participant. returned to each participant when the ship arrives in Tokyo. Quarantine Each country has different standard of quarantine inspection and it also depends on the country of departure as well as countries previously visited by each participant. They shall be . length of stay and other questions. Authorities may ask the reasons for entering the country. Each participant must always carry this identification card during the country program at the port of call. storage of life saving equipments. 8.40 - . The Administration use this ID rack to confirm the return of all the participants onboard. Passport and Identification Card (1) Passports shall be collected upon boarding the ship and kept by the Administration throughout the cruise for the smooth immigration procedures. Most countries have restrictions on items such as tobacco. currency exchange should be personally handled by the participants at authorized banks or major hotels in the countries to be visited including Japan. Currency Exchange (1) In principle. 6. liquor. Immigration Passport and visas shall be individually inspected by immigration authorities. (4) If a PY loses his/her identification card. (2) Participants should note that traveler's checks cannot be cashed at any ports of call other than Japan since passports shall be kept by the Administration throughout the cruise (3) The Administration does not provide currency exchange service. lifeboat drills shall be conducted under the Captain’s command and supervision. c.In order to prepare for the emergency case onboard. (2) One identification card shall be provided to each participant in lieu of the passport. instructions of lifejackets as well as notes on the safety rules onboard. Participants should note that not all currencies are exchangeable even at major banks in Japan. Japan. (3) Participants must take the identification cards from the ID rack located at the entrance of the ship and return it to the same rack when they return to the ship. b. he/she must submit a written explanation to the Administration. perfume and gifts. Participants are required to confirm the moorage of the lifeboat.
41 Articles exceeding the specified duty-free allowance are subject to charges at the rates per item specified . participants must declare the amount of currency and other articles in their possession. Quarantine Quarantine inspection is not generally imposed on those leaving a country. and parts of firearms. Japan. Those who act contrary to this prohibition may face punishments such as confiscation. Prohibited Articles in Japan i. stimulants including opium. all participants shall be requested to go through customs clearance. (3) Prohibited and Restricted Articles in Japan The following articles is prohibited or restricted to bring into Japan by law. vary from country to country. paper money. however.” form. 9. ii. or securities. machine guns. cannabis.). rifles. customs formalities are simple. participants should keep their personal belongings minimum taking account of the baggage limitation (depending on airlines). a. Those who have currency and coins or other means of payment exceeding one million Japanese yen are requested to submit the “Declaration of Carrying of Means of Payment. carvings. Embarkation Passports and visas shall be inspected. Drugs. cassation. Details. (1) Customs Declaration All participants shall fill out Customs Declaration Form. Participants must personally pay for any excess-weight baggage. drawings. Firearms (pistols. hereunder. iv. Counterfeit. d. Customs In general. and all baggage of each participant must be inspected. Customs Clearance in Japan On their arrival in Naha Port in Okinawa. ammunition (bullets) thereof. c. cocaine. Those who try to export items such as drugs and firearms to another country through Japan may also face punishments by law. etc. Books. altered. (2) Duty Free Allowance and Tax The duty-free allowance is shown in the attached chart. b. In some countries. heroin. or imitated articles of coins. Those who have any unaccompanied articles are requested to submit the Customs Declaration Form in duplicate. Baggage Limit in Flights Prior to boarding the airplane. iii. etc. and any other article which are detrimental to .(2) Embarkation Procedures a. banknotes.
vegetables and rice). etc. citrus. Plants (including fruits such as pineapples and oranges.g. v. jerked meat. DVD and child pornography. animals and animal products (including meat. . etc. papayas.5 centimeters long into Japan without permission of the National Public Safety Commission. video tapes. No one shall import any CITES-listed articles without the CITES export certificate.).public security or morals (obscene or immoral magazines. Articles which infringe rights of patents. sausage and bacon) from Asia. mangoes. etc. pepos and meat (e. copyright.) must be presented at the Animals and Plants Quarantine Inspection prior to customs examination.g. trademarks. b. iii.42 - . Restricted Articles to import to Japan i. and cut flowers. air guns any firearms. ham. swords with blades over 15 centimeters long or knives with blades over 5. No one shall bring hunting rifles. beef jerky. grapes. utility-models. etc.). designs. ii. litchis. It is prohibited to import any tropical fruits (e. ham and sausage.
Customs determines the amount of duty in the most beneficial way for travelers by deciding what articles will be made dutyfree. precious metal fountain pens.43 - . watches. For cigars/cigarettes brought in by people living overseas.000 Items other than the above ¥200. gemstones (raw gems). Rum. distilled spirits： ¥225 Wine. with each costing ¥5. 2. and personal computers. beer：¥ 150 Paper-wrapped cigarettes only 1 carton (10 boxes/ 200 cigarettes) 1.200 Tobacco Tax Cigar only 50 cigars . When the total value exceeds ¥200. For a single article with a value exceeding ¥200.000. the ¥10.000.000. 2. Articles over the duty-free allowance may be subject to duties as follows: 1) Items to which only consumption tax (5%) are imposed. the articles with combined value of within ¥200. gin. calligraphic works and paintings.000 here is not to be included in the duty exemption limit of ¥200. Per 1 carton ¥ 2. the entire amount of ¥250. for example a handbag with a price of ¥250. 1.000. are dutyfree.000 (Total overseas market value for the articles) Combined volume Other Items 2 ounces One ounce is approximately 28cc. 250g made.000 are duty-free and the additional articles are subject to duty.000 shall be subject to duty charges. golf clubs. For example. Foreign-made cigars/cigarettes and Japanmade cigars/cigarettes bought at an airport duty-free shop or overseas are duty-free up to the volume shown on the left.Duty-free Allowance to Japan Duty-free Allowance (Per Adult) Item Volume or Value Remarks Per bottle (750mℓ) Whiskey： ¥ 375 Brandy (700mℓ)：¥ 350 Alcoholic beverages 3 bottles One bottle contains approximately 760cc. the duty-free allowance is doubled for both foreign-made and JapanOther kinds and/or combinations Perfume Items whose total overseas market value is within ¥10. vodka：¥ 300 Liqueurs. 2) Items to which the general customs duty rate (15%) and consumption tax (5%) are imposed.000. compact disks. 2 neckties. In such cases.
CHAPTER 6 FACILITIES AND SERVICES ONBOARD .
Theater. In case a PY goes directly to the clinic on serious/urgent cases. Services Offered by the Post Office Onboard i.m. postcards. everyday and Administrative staff (including a nurse) is always present.m. this shall be reported by anyone who has such knowledge to the Administrative nurse as soon as possible so that the Administration will be aware of the health conditions of the PY.m. Hall. Use of Equipments and Other Items Equipments and other items may be borrowed by the respective activity organizers if PYs apply. Only the representatives of each activity (e.g. a. Clinic Hours The clinic shall be open from 9:00 to 11:15 a. and aerogram. to 9:30 p. and from 3:00 to 5:00 p. except on serious/urgent cases. (2) Clinic A ship doctor and a ship nurse shall be stationed at the clinic.) for meetings or practices. the representatives of Discussion Program Steering Committee and Sub-Committees) can make a reservation for a certain facility with the Administration Office up to 5 days in advance. Any change in the office hours shall be informed though public announcement and/or through the bulletin board. GL/YL. b. Notes on the Use of Clinic i. Facilities and Services Onboard The facilities and services onboard in 2012 are shown as a reference on Page 49.m. Exclusive Use of Facilities For the exclusive use of certain facilities (e. Office Hours The Administration Office is open from 8:30 a. These must be returned to the Administration immediately after the activity. Sales of postage stamps. AGL/AYL. c. (3) Post Office During the cruise. etc. Participants may consult or request treatment in the clinic during clinic hours.1. everyday.46 - . a.g. ii. The rules governing the use of such facilities and services are as follows: (1) Administration Office a. PYs may send and receive letters through the post office onboard the ship. PYs should make a reservation in advance. PYs are requested to consult the Administrative nurse prior to consulting the ship doctor. An aerogram is a sheet of stationery that folds into its own envelope with . b.
Only Japanese yen is acceptable at the post office. ii. and so on. and bath towels are changed weekly by the ship service. pillow cases. Delivery of letters to PYs Letters (not packages) from the family or friends of PYs are delivered to the PYs though the Postal Officer onboard by addressing these to the Embassy/ Consulate-General of Japan at each port of call. (For addresses. It provides a message space three times larger than that of a postcard and can be sent by air to any country in the world for a low rate (a flat rate of 90 yen). Office Hours i. PYs can wash their own clothing in the laundry rooms.47 All kinds of meat .printed prepaid postage.) Letters should be mailed to arrive a few days before the ship arrives at each port-of-call. The price is listed on the bulletin board. b. ii. iii. ii. i. Laundry rooms The (5) Other Facilities a. The dishes which contain pork or beef are clearly labeled. c. For the airmail rates. Delivery of the following mail to any country in the world: letters. (The key shall be kept by the . ii. PYs may use these for free. Sheets. Only enclosures within 25 grams like a photo or a slip of paper are permitted. b. printed matter. Contingent Storage One storage shall be provided for each contingent. iii. except pork are halal meat. b. small packets. detergent and irons. ii. The office hour is indicated on the wall of the post office. Charges (4) Washing a. Utility Rooms Drinking water. i. Meals are usually served in buffet style at the Dining Room. hot water and ice cubes are available. refer to Appendices. literature for the blind. postcards. The laundry rooms have washing machines. Cleaning service hour is 1:00 . c. The post office is open only during the cruise. (only during the cruise). The dining hours are as indicated in the daily schedule onboard the ship (Chapter 3. refer to Appendices.m. cleaning service is not dry cleaning but water cleaning. c.2:00 p. Cleaning Service i. ii. Page 18). Dining Room i.
.48 - . The electricity regulation used in cabins is AC/100V. (2) PYs are requested to use the bulletin board to share information. Every cabin is furnished with a hair drier.respective NLs. 2. ii. 60Hz.) d. iii. 1.2KW capacity. Electric Outlets/Power Supply in Cabins i. Broadcasting announcements is made only by the Administrative staff members. Communication Channels (1) Information and instructions shall be given to PYs through the bulletin board and/or public announcements. It is desirable to bring a converter and a plug for Japanese use.
Used for exercise and flag hoisting ceremony in case of rain. Cash only (Yen or US$). (Yen or US$) Remarks Beauty Salon Necessary Laundry Service - Reservation Necessary Necessary Necessary Necessary Hall Alcohol available only between 21:30-22:30 Necessary Necessary Necessary Necessary Necessary Can be used only for the special reasons. Reservation Consult with Administrative Staff (Nurse) to make appointments. Used for exercise and flag hoisting ceremony. Remarks Food and drinks are prohibited.49 - . As indicated in the daily schedule. Can be used only during free time. Cash only. Charged. Credit cards not accepted. Open only during the cruise. Food and drinks are prohibited Credit cards not Library Veranda Japanese Room Sports Deck Sun Deck Sky Lounge . Open only during the cruise. Free of charge. Food and drinks are prohibited. Reservation can be made during 13:00-16:00 Open only during the cruise. See bulletin board. accepted. Can be used only during free time. Can be used only during free time. Open only during the cruise. Food and drinks are prohibited. Cash only (Yen or US$). Open everyday.(Reference) Facilities and Services Onboard in 2012 Services Onboard Administration Office Printing Room Clinic Opening Hrs 08:30-21:30 0700-23:00 09:00-11:15 15:00-17:00 13:00-18:30 19:30-22:00 13:00-14:00 8:00-9:00 Dining Room Post Office Shop Self-Service Laundry & Dry Room (Female/Male) Grand Bath Swimming Pool Facilities Theater 12:30-14:00 18:30-22:00 06:00-23:00 18:15-22:30 09:00-18:00 Opening Hrs 09:00-23:00 07:30-08:00 09:00-23:00 Saloon 09:00-23:00 09:00-21:30 Lounge 21:30-22:30 09:00-23:00 09:00-23:00 07:30-08:00 09:00-23:00 09:00-23:00 09:00-23:00 12:45-14:15 18:00-19:30 Open only during the cruise.
CHAPTER 7 Promotion of Solidarity Among the Ex-Participants and the Host Families during the 40th SSEAYP in 2013 .
R. and. SSEAYP NEWS.52 - . ii. Malaysia. Boarding of the Representatives of Alumni Associations (1) Purpose The SSEAYP International (SI) is composed by the alumni associations of the participating countries of SSEAYP to promote further unity and cooperation among the associations. so that PYs would have better image of the post-program activities and how they could act in their own communities. iv. Lao P. To this end. and to report the activities by SI as well as ongoing activities by the ex-participants in the respective countries to the Participating Youth of the SSEAYP 2013. prepare the Action Plans which they will actually implement as their post-program activities in their respective countries or communities. Other related matters.1. The status of implementation and the outcomes of the Action Plans which were discussed and prepared by the previous years’ PYs during the Program shall be introduced. 2013 (Thursday) (4) Activities a) The representatives shall discuss onboard the ship the current and prospective activities of SI. Indonesia. and it shall be reported at the Debriefing Session. Thailand. the representatives of the respective alumni associations comprising SI are dispatched to the 40th Ship for Southeast Asian Youth Program (SSEAYP 2013) to discuss next year’s management policy of SI. Vietnam and Japan. (2) Participants One representative from each alumni association in Brunei Darussalam. objectives and activities shall be introduced. b) The representatives shall have a meeting with the Facilitators in order to take their findings and ideas into the Post-Program Sessions. The proposal of the Action Plans should include specific dates of each activity. c) The representatives shall organize the following activities to the PYs of the 40th SSEAYP during the Post-Program Sessions: i. so that PYs would deepen their understanding of SI and encourage them to participate in or organize post-program activities under their respective Alumni Associations or under SI. iii. or a total of 10 representatives.. the Philippines. Singapore. to prepare for the publication of SI’s newsletter.D. Cambodia. PYs shall deepen their understanding of the SSEAYP Alumni Associations and their activities in their respective countries. SI and its mission. 2013 (Saturday) to December 19. (3) Period From December 7. . in concord with NLs.
Cabinet Office of Japan. the Alumni Association of Japan. The representatives pay a courtesy call on the Director General for the General Promotion of Policy on Youth Affairs and Childrearing. or a total of 14 representatives. . (3) Date From October 28. in coordination with the International Youth Exchange Organization of Japan (IYEO) which is the Alumni Association of Japan. (2) Organizers The Alumni Associations of the respective countries shall organize Reunion Onboard (3) Participants All ex-participants of each country including the ex-National Leaders shall be invited. shall consolidate all articles to be published in the “SSEAYP NEWS” and prepare its layout. Representatives of Host Families (1) Purpose In the SSEAYP.53 - .three days) in each port of call county and in principle. Singapore. 2013 (Monday) to November 2. The representatives meet and deepen friendship with the Japanese ex-PYs as well as IYEO. The Government of Japan invites the representatives of the host families of the respective countries as a token of gratitude for their year long cooperation to host and welcome the PYs at their homes. Indonesia.d) The representatives. (2) Participants Two representatives from country of Brunei Darussalam. Thailand and Vietnam. 2013 (Saturday) (4) Activities a. Malaysia. it is done by the good will of the host families as volunteer activity. PYs go to homestay (two nights . b. This also aims to provide opportunities with the representatives to deepen understanding on the Program itself and consequently this helps them operate the future homestay programs smoothly. 3. Reunion Onboard for Ex-Participants of SSEAYP (1) Purpose The Reunion Onboard aims to consolidate unity and fraternity among the exparticipants of SSEAYP by providing them an opportunity to meet each other during the visit of the 40th SSEAYP in each country. the Philippines. 2. and receive the letter of appreciation.
(4) Date and Time Between 18:00 and 21:00 in one of the evenings when the PYs are participating in the homestay program. (6) Management The concerned alumni association plans and manages the Reunion Onboard under the advice and guidance of its government or other agencies authorized to administer the program. First one hour (from 18:00 to 19:00) is to be allocated for the general assembly of the hosting alumni association to discuss the necessary agenda. b.54 - . (5) Venue of the Reunion Onboard the ship while the ship is berthed for the port-of-call programs. . (7) Program a. The party onboard may be scheduled from 19:00 to 21:00. Venue shall be limited to Hall for the general assembly and Dining Room for the party onboard. Guests are requested to embark after 17:00. (8) Others Invitees should bring a boarding pass authorized by the Cabinet Office (one pass per person). For the preparation. organizers may embark the ship after 16:00.
Pasay City. 107-0052 Japan Tel: (+81-3)5412-8521 / 2 － Embassy of the Republic of Indonesia － 5-2-9 Higashi-Gotanda. Tokyo. 141-0022 Japan Tel: (+81-3)3441-4201 － Embassy of the Lao People’s Democratic Republic － 3-3-22 Nishi-Azabu. Viet Nam c/o Embassy of Japan 177 Witthayu Road. Thailand c/o Embassy of Japan Singapore Philippines (Manila) 16 Nassim Road. Metro Manila. Tokyo. Shibuya-ku. Minato-ku. Tokyo. Shinagawa-ku. 140-0001 Japan Tel: (+81-3)3441-9291 / 4 .Singapore. Shinagawa-ku. Tokyo. District 3. Pathum Wan. Ho Chi Minh City. 106-0031 Japan Tel: (+81-3)5411-2291 / 2 － Embassy of Malaysia － 20-16 Nampeidai-machi. 1300. Minato-ku. Tokyo. Philippines Tel (84‐8) 3933-3510 (66‐2) 696‐3000 (65) 62358855 (63-2) 551-5710 (2) Embassies of the Southeast Asian Countries in Japan － Embassy of Brunei Darussalam － 6-5-2 Kita-Shinagawa. Addresses (1) Embassies / Consulate-General of Japan in Countries to be Visited Country Vietnam (Ho Chi Minh City) Thailand (Bangkok) Address c/o Ho Chi Minh Consulate-General of Japan 261 Dien Bien Phu Street. Bangkok 10330.1. 141-0001 Japan Tel: (+81-3)3447-7997 － Royal Embassy of Cambodia － 8-6-9 Akasaka. 150-0036 Japan Tel: (+81-3)3476-3840 － Embassy of the Republic of the Union of Myanmar － 4-8-26 Kita-shinagawa. Shinagawa-ku.Republic of Singapore c/o Embassy of Japan 2627 Roxas Boulevard. Tokyo.258390. Lumphini.
151-0062 Japan Tel: (+81-3)3466-3311 / 3 / 4 (3) Cabinet Office of Japan Third Youth Exchange Unit Office for the General Promotion of Policy on Youth Affairs and Childrearing Cabinet Office 3-1-1. Kasumigaseki. Chiyoda-ku. Minato-ku. 106-0032 Japan Tel: (+81-3)3586-9111 / 2 － Royal Thai Embassy － 3-14-6. Tokyo. Tokyo. Tokyo 141-0021 Tel: (+81-3) 3222-4101 － Embassy of the Socialist Republic of Vietnam － 50-11 Moto-Yoyogi-cho. Kamiosaki. 100-8970 Japan Tel: (+81-3)3581-2210 Fax: (+81-3)3581-1609 . Tokyo. Tokyo. 106-8537 Japan Tel: (+81-3)5562-1600 － Embassy of the Republic of Singapore － 5-12-3 Roppongi. Shibuya-ku. Shinagawa-Ku.－ Embassy of the Republic of the Philippines － 5-15-5 Roppongi. Minato-ku.
Florentino (1975 PY.blogspot.blogspot. Karim (1997 PY). Cambodia SI Indonesia. Philippines 1550 Tel: +63-2-8448734 / 5315963 Email: sseayp. Inc.org/ Lao SSEAYP Alumni Association (LSAA) c/o Lao People’s Revolutionary Youth Union Phonthan Road.zaman@yahoo. Vice President Email: s_keooudone@yahoo. 2012 OBSC).com Mr.com/sis/ Mr.or.or. 1995 NL). Hoan Kiem. Atsuko Honda (2005 Facilitator). 1992 OBSC).com. Ministry of Education. Zulkifle Haji Asmad (1996 PY. Sreang Kimlee (2004PY. Mobile: +673-877-6155 Mr.com Mobile: +855-12 888 377 Ms. 1990 OBSC).id Mobile: +62-81-61986330 Gabrielly Zwitveysie Allow. DKI. BB3577 Berakas. Vice President Email: pao_7879@yahoo. P.com lehongnhung2@gmail. Secretary (2008 PY) Email: firstname.lastname@example.org Mobile: +60-17-267-1737 Mohamead Nazri Shah bin mohd.com. Leah P.org/ Email: email@example.com Mobile:+65-97695561 Ms. Yacob bin Hussain (1992PY.jp/ KABESA (SI Malaysia) Lot G-05.com.O.com Mobile: +855-78 887777 Mｒ.ph Mobile: +63-915-7742077 SSEAYP International Singapore (SIS) c/o National Youth Council Academy 113 Somerset Road. Chuo-ku. Cuerdo (1985 PY. International Youth Centre.com. Bandar Tun Razak.com URL: http://www. Tomoko Okawara (1987 PY). Yvette C. Deputy Secretary General Email: tamlung2u@hotmail. Secretary General Email: trendymum. Email: pengurus. 2003NL).firstname.lastname@example.org phamphuongchi@yahoo. Srinakhirinwirot Post Office.com SSEAYP International c/o International Youth Exchange Organization of Japan (IYEO) Email: sseayp@iyeo. Ledesma (1974 PY). 2003 OBSC). Malaysia Fax: +60-3-9021-7488 URL: http://www. 56000 Kuala Lumpur.O. Vientiane Capital. Suhairi Ab. No. 152. Aidi Amin Mahat (1996 PY). 2011 OBSC). 1998NL).com Mobile: +65-98156249 Mr.com Mobile: +63-920-9134015 Ms. Secretary General Email: aoudee@yahoo. Mobile: +673-864-8055 SI Cambodia c/o Youth Department. Phnom Penh. Secretary General Email: ariszawiryawan@yahoo. Secretary General Email: asseay_thai@yahoo. Chairperson of the Board 36 Cordillera St. Deputy Secretary General 1 (International Email: arzoona235@hotmail. Badaruzaman (2007 PY). Theresa C. 2013 NAME AND ADDRESS Persatuan BERSATU (SI Brunei Darussalam) P. Yangpao Payerver (2004 NL). 2003 NL). 6F. Haji Jailani Bin Haji Ibrahim (1985 PY. Norodom Blvd.or. Alvin Lee Thiam Siew (2004PY. Hanoi. Deputy Secretary General Assist. Lao P.com URL: http://www. Ma. Bangkok 10117 Thailand Email: asseay_thai@yahoo. 2007 OBSC). Bui Diem Huong (2003 PY). President Email: alvin_yec@yahoo. Secretary General Email: email@example.com. Yurie Shimizu (1999 PY).jp Ms Yoriko Ii.sis@gmail. Vice-President National E-mail: msgcons@yahoo. 1st Deputy President Email: yacob. President Email: preutthipan@gmail. NL2011). Siripong Preutthipan (1991 PY. Vice President Ms. Box 24.com Mr.co. President Email: firstname.lastname@example.org Mobile: +60-12-652-1172 SSEAYP International Philippines. Prof.com Mobile: +65-96661227 Association of the Ship for Southeast Asian Thailand (SI Thailand) P. Secretary General Email: hassan_shaari@yahoo. 2nd Deputy President Email: gerald. 1st Vice President Email: email@example.com . President Ms. President Email: hsoknang@yahoo. badaru. Box 2441.my Mobile: +60-12-390-4696 Mr. Aengphone Phaengsuwan (2008 NL). Tel/Fax: +856-21-416-727 Vietnam Alumni Club of Youth Friendship c/o Youth International Cooperation Center (CYDECO) 62 Ba Trieu. Heng Soknang (2003 PY). Pondok Indah.O. Saysettha District.spy007@gmail. MPC.sg Mobile : +65-96622536 Mr. Sangkat Tonle Bassac. Woraphat Sungnoi (1997 PY. Hav Monirath (2005 PY). 12310.D. Secretary General Ms. 2012 NL). (SI Philippines) Ms.org Ms. President Email: zhengoryen@yahoo. BOX 349.com Mobile: +62-878-82281818 Arisza Wiryawan (2005 PY) . Keooudone Sengmanivong (2000 YL.sii@gmail. Tokyo 103-0013 Japan Tel: +81-3-3249-0767 Fax: +81-3-3639-2436 Email: sseayp@iyeo.R. Cheras. 5-B.com.com Mobile: +855-12 299 804 Mr.sseayp.com Tel: +66-81-553-6951 Fax: +66-2-3649-5000 Mr. Brunei Darussalam http://www.iyeo.(4) SSEAYP Alumuni Associations As of July 19. President Ms. Reiko Ohashi. President Email: firstname.lastname@example.org Email: cycles_10@yahoo. Secretary General Mr. Jalan Yaacob Latif (Jalan Tenteram).com.sseaypmalaysia. Tel(Home): +673-2331529 Mobile: +673-8776823 Mr. Dr.sseaypbrunei. Koh Mui Hiang Jenny (1987PY.jp URL: http://www.com/ NAME OF PRESIDENT / SECRETARY GENERAL Mr. President Email: email@example.com Tel: +63-2-8281198 Mobile: +63-917-3012965 Ms. Vice President Mr. Khan Chamkarmon.com Ms. Vietnam Tel: +84-4-62631935/62631942/62631938 Fax: +84-4-62631934 Email: diemhuong288@yahoo. 2001 NL). Masanobu Shiratori (1993 PY. Jakarta Selatan. Youth and Sport Bldg. Mandaluyong City.com Mobile:+62-81-76038735 International Youth Exchange Organization of Japan Tokyo Nori Bldg.com URL: http://sseaypindonesia. President E-mail: lpf@romago. Inc.firstname.lastname@example.org Dr.keiko@gmail. Gedung Hijau 1. Salleh (1996 PY) Email: mohdnazrishah@gmail. 2-35-14 Nihombashi Ningyocho. Singapore 238165 Email: sseayp. Haji Hassan Haji Shaari (1985 PY. Gumpanat Boriboon (1997 PY).com Mr. Jl. Tang Kwok Hoong Gerald (2007 PY).
250 yen Up to 50g Letters Up to 50g Irregular Size and Regular Size over 50g Up to 100g Up to 250g Up to 500g Up to 1 kg Up to 2 kg Postcards Aerograms 160 yen 220 yen 330 yen 510 yen 780 yen 1. Destination America.B. Midway.B. Category Unit of Europe Weight Up to 20g (for printed matter only) Up to 25g (for printed matter only) Up to 50g Up to 100g Up to150g Printed Matters ・ Small Packets Up to 200g Up to 250g Up to 300g Up to 350g Up to 400g Up to 450g Up to 500g Up to 550g Up to 600g Up to 650g N. Africa and South America Central America.610 yen 1.130 yen 1.320 yen ～ 5.730 yen ～ 7.140 yen 1. 2013) Zone 1 Asia. etc. 2 3 Zone 1 2 3 North America. 9-12 cm width. ～ Up to 700g ～ 4. Marshall.250 yen 70 yen North America. Midway.990 yen 70 yen (uniform fare) 90 yen (uniform fare) Up to 5. (Up to 7kg) The regular size is 14-23.090 yen 2. the Middle and Near East.050 yen 1.030 yen ～ 110 yen 150 yen 240 yen 330 yen 420 yen 510 yen 600 yen 690 yen 780 yen 870 yen 960 yen 1.450 yen 2.5 cm length.490 yen 2. Oceania.460 yen 130 yen 170 yen 290 yen 410 yen 530 yen 650 yen 770 yen 890 yen 1.250 yen 1. South America Central Marshall.010 yen 1. Airmail Rates from the Ship and Japan 80 yen 90 yen Regular Size (See N. Guam.060 yen 3. Europe Destination Category Unit of Weight 2. the Middle and Near East.000g (for printed matter only) .410 yen 230 yen 300 yen 480 yen 860 yen 1.(As of July 1. The charge for literature in Braille is free. and 1 cm thickness. Africa and Asia.: An airmail to Japan is applied to the zone 1.370 yen 1.490 yen 1.850 yen 4. etc.150 yen 190 yen 260 yen 400 yen 670 yen 1.) Up to 25g 90 yen 110 yen 130 yen 90 yen 120 yen 190 yen 260 yen 330 yen 400 yen 470 yen 540 yen 610 yen 680 yen 750 yen 820 yen 890 yen 960 yen 1. Guam. Oceania.230 yen 1.
7 6.5 69 31.9 75.0 1.0 1.0 0.7 17.9 46.2 65 30.3 58 60.7 67 17.0 6.2 50.3 9.2 74 17.5 59.9 58.6 54.5 0.2 43.2 52.9 9.7 53.9 66 19.1 16.8 73 26.8 52 40.5 1.2 70.7 23.2 65 22.2 23.9 14.8 38.3 69 41.2 69 53.4 10.6 74.2 75 25.5 1.8 67 52.0 14.6 56.0 21.4 41.3 9.0 23.6 56.0 0.3 46.0 1.6 22.4 66.6 22.5 72.8 44.5 15.5 2.9 58.5 5.2 13.5 14.0 1.2 77 16.2 21.3 57.2 72.5 54.0 1.7 77 31.0 12.3 77.3．Climatic Conditions of the Prefectures to be Visited in Japan SG Prefecture Particulars (average) highs temperature October Nobember December Tokyo lows humidity precipitation highs temperature A Aomori lows humidity precipitation highs temperature B Miyagi lows humidity precipitation highs temperature C Fukushima lows humidity precipitation highs temperature D Ibaraki lows humidity precipitation highs temperature E Fukui lows humidity precipitation highs temperature F Nara lows humidity precipitation highs temperature G Wakayama lows humidity precipitation highs temperature H Okayama lows humidity precipitation highs temperature I Kochi lows humidity precipitation highs temperature J Nagasaki lows humidity precipitation highs temperature K Kitakyushu lows humidity precipitation （。C） 。 （ F） 。 （ C） （。F） (%) (mm) (inch) 。 （ C） 。 （ F） 。 （ C） （。F） (%) (mm) (inch) 。 （ C） 。 （ F） 。 （ C） （。F） (%) (mm) (inch) 。 （ C） 。 （ F） （。C） （。F） (%) (mm) (inch) （。C） （。F） （。C） （。F） (%) (mm) (inch) （。C） （。F） （。C） （。F） (%) (mm) (inch) （。C） （。F） （。C） （。F） (%) (mm) (inch) （。C） （。F） （。C） （。F） (%) (mm) (inch) （。C） 。 （ F） （。C） （。F） (%) (mm) (inch) （。C） （。F） 。 （ C） （。F） (%) (mm) (inch) 。 （ C） （。F） （。C） （。F） (%) (mm) (inch) （。C） （。F） （。C） （。F） (%) (mm) (inch) 23.1 16.4 4.5 0.6 Source: Japan Meteorological Agency .7 15.9 55.2 12.2 70.8 66 69.0 39.6 49.6 11.9 ‐ 40.9 69 47.3 61.0 0.0 1.0 2.6 49.5 14.0 73.2 19.4 13.4 12.9 49.9 23.9 8.2 65 39.0 59.9 13.7 45.5 2.7 63.5 6.3 61.3 73.0 1.7 40.5 59.9 7.7 9.2 43.9 7.9 53.4 76 26.0 73.1 71 16.0 1.1 23.5 1.4 16.4 63 37.2 3.1 48.2 11.5 11.0 1.2 80 30.5 61.5 25.2 61.7 15.9 57.0 57.4 4.0 1.0 15.0 0.5 59.5 2.0 73.0 ‐ 28.0 1.2 59.0 16.5 74 25.5 1.6 15.
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