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(Tentative) GUIDEBOOK

Ship for Southeast Asian Youth Program


2013

Cabinet Office, Government of Japan

GUIDEBOOK
TABLE OF CONTENTS TABLE OF CONTENTS Chapter 1 Outline of the 40th Ship for Southeast Asian Youth Program in 2013 4 4 4 5 7 8 8 8 9 10 1

1. Origin 2. Purpose 3. Outline of the Program 4. Participants 5. Measures for Erring Participants 6. Notice of Cancellation of Participation 7. Notice of Suspension of Participation 8. Reports Submission 9. Emergency Treatments and Expenses Schedule of the 40th SSEAYP in 2013

Sailing Plan of the 40th SSEAYP in 2013 11 Schedule of Onboard Activities of the 40th SSEAYP in 2013 12 Chapter 2 Organization of the SSEAYP 14 14 14 15 15 15 16 16

1. Members 2. Administration 3. Cruise Operating Committee (COC) 4. Discussion Program Steering Committee 5. Youth Leaders (YLs) and Assistant Youth Leaders (AYLs) 6. Solidarity Group (SG) 7. Group Leaders Meeting. 8. Sub-Committees Chapter 3 Activities

1. Life Onboard the Ship 2. Activities Onboard the Ship 3. Activities in the Countries to be Visited Chapter 4 Guideline for the Discussion Program and the Post-Program Session

18 18 21

1. Purpose 2. Theme 3. Structure 4. Proceedings


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24 24 25 25

5. Detailed Schedule 28 Discussion Program Steering Committee Chapter 5 Instructions for Participants 34 34 36 37 38 40 40 41 31

1. Duties and Responsibilities of the Participants 2. General Instructions 3. Clothing 4. Health Care 5. Safety Rules Onboard the Ship 6. Passport and Identification Card 7. Currency Exchange 9. Customs Clearance in Japan Chapter 6 .

8. Instructions for immigration Procedures in the Countries to be visited 40

Facilities and Services Onboard 46 48

1. Facilities and Services Onboard . 2. Communication Channels

(Reference) Facilities and Services Onboard in 2012 49 Chapter 7 Promotion of Solidarity among the Ex-Participants and the Host Families during the 40th SSEAYP in 2013 1. Boarding of the Representatives of Alumni Associations 2. Representatives of Host Families. 3. Reunion Onboard for Ex-Participants of SSEAYP Appendices 1. Addresses 2. Airmail Rates from the Ship and Japan 3. Climatic Conditions of the Prefectures to be Visited in Japan 52 53 53

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CHAPTER 1
OUTLINE OF THE 40th SHIP FOR SOUTHEAST ASIAN YOUTH PROGRAM 2013

1.

Origin The Ship for Southeast Asian Youth Program (SSEAYP) is based on the respective Joint Statements issued in January 1974 between Japan and the Republic of Indonesia, Malaysia, the Republic of the Philippines, the Republic of Singapore and the Kingdom of Thailand. Brunei Darussalam, following the full independence and its admission to ASEAN in January 1984, joined the Program in 1985. The Socialist Republic of Vietnam joined in 1996 following its admission to ASEAN in July 1995, and the Lao Peoples Democratic Republic and the Republic of the Union of Myanmar joined in 1998 after both countries were admitted to ASEAN in July 1997. Furthermore, in 2000 the Kingdom of Cambodia also joined the Program following its admission to ASEAN in April 1999. The Program is carried out by the Government of Japan with the active participation and cooperation of these ten Southeast Asian countries.

2.

Purpose The aims of the Program are to promote friendship and mutual understanding among the youths of Japan and the ten Southeast Asian countries, to broaden their perspective on the world, and furthermore, to strengthen their spirit of international cooperation and practical skills for international collaboration, and as a result, cultivate youth who are capable to exercise their leadership skills in various fields in the globalizing society and to contribute to the society in the areas such as youth development. These aims can be achieved through sharing their lives onboard the ship, introducing each other about their countries, participating in discussions and various exchange activities both onboard and in the countries to be visited.

3.

Outline of the Program (1) Schedule The duration of the 40th SSEAYP in 2013 shall be fifty-one (51) days. The details of schedule and sailing plan are shown at page 10 and 11 of this Guidebook. (2) Activities Onboard the Ship The Participating Youths (PYs) shall take part in the following activities in accordance with the schedule shown as at Page 12 and those decided by the Cruise Operating Committee (COC). (See Chapter 2, page 14) a) Discussion Program and Post-Program Session b) Solidarity Group Activities c) Club Activities d) National Presentation (Introductions of each country) e) Lectures f) Orientation for a safe voyage including a lifeboat drill g) Other activities approved by the COC (3) Activities in the Countries to be Visited The participants shall take part in the following activities in Japan and the four countries to be visited, except in the country to be visited by the Delegation (comprising the Administrator, the National Leader of the concerned country, all Youth Leaders, and administrative staff members) in accordance with the programs -4-

arranged by the respective governments (or the reception committees): a) Courtesy calls and receptions b) Homestays (except National Leaders) c) Open Ship d) Institutional visits and interaction with local youths e) Other activities arranged by the respective governments/reception committees (Other activities may be carried out only when there is sufficient spare time besides the activities listed above.) Meanwhile, the Delegation shall take part in the following activities in the country to be visited in accordance with the programs arranged by the concerned government (or the reception committee): a) Courtesy calls b) Visits to youth-related facilities, cultural facilities, etc. c) Exchange of opinions with youth leaders in the country to be visited d) Other activities arranged by the concerned government/reception committee (Other activities may be carried out only when there is sufficient spare time besides the activities listed above.) (4) Working Language English shall be the working language throughout the Program. 4. Participants (1) Participating Youths (PYs) a) Selection of PYs Each government of Japan and the ten Southeast Asian countries (hereinafter referred to as each government) shall publicize the Program to young people in various fields and select PYs who meet the basic requirements stipulated below, in accordance with the required number of PYs. Each government shall ensure to balance the number of male and female PYs. The PYs for the Program shall be: i) 18 to 30 years old as of a specific day in 2013 designated by each government; ii) Able to participate throughout the Program; iii) Having a good command of English to participate in the activities both onboard the ship and in the countries to be visited; iv) Sound in mind and body; v) Cooperative and adaptable to an orderly group life in accordance with the Program schedule; vi) Having an interest and good understanding in the participating countries. b) Duties and Responsibilities of PYs Duties and responsibilities that the PYs shall hold throughout the Program are as stated below: (Duties and responsibilities of PYs) The Participating Youths (PYs) shall participate in the Program with utmost efforts by inculcating the objectives of the Program in themselves and carrying out the following duties and responsibilities positively. PYs shall: -5-

1. Participate in all activities onboard and in the countries to be visited; A PY must obtain permission from the Administration with a valid reason whenever he/she needs to be absent, be late or leave the place of activities; 2. Cooperate with other PYs and behave with discipline according to the program guideline; 3. Follow the safety rules as provided; 4. Follow the decisions in the Guideline for the 40th Ship for Southeast Asian Youth Program in 2013, etc.; 5. Follow the instructions clarified in the Guidebook (Chapter 5 - Instructions for Participants); 6. Follow the guidance and instructions of the respective National Leaders and administrative staff members regarding the above 5 items. (2) National Leaders (NLs) a) Selection of NLs Each government shall designate a National Leader (NL) who will lead the PYs of his/her country and sits as a member of the COC. The Government of Japan suggests that the NLs would preferably be: i) From 31 to 39 years old, desirably in the late thirties; ii) Having participated in the Ship for Southeast Asian Youth Program as PYs. The Government of Japan, however, respects the final decision of the respective governments in the selection and designation of NLs. b) Duties and Responsibilities of NLs The duties and responsibilities that the NLs shall hold throughout the Program are as stated below: (Duties and responsibilities of NLs) The National Leaders (NLs) are expected to take the leadership of his/her contingent, provide advice and guidance to Participating Youths (PYs) whenever necessary and to be responsible in ensuring compliance by their own PYs with the regulations for the safety of the ship operation. In particular, the following duties and functions shall be carried out by the NLs: 1. Convene the Cruise Operating Committee (COC), and discuss and decide the fundamental matters governing onboard activities based on the Guideline for the 40th Ship for Southeast Asian Youth Program in 2013 and other necessary matters decided by the Director for International Youth Exchange, Office for the General Promotion of Policy on Youth Affairs and Childrearing, Cabinet Office, Government of Japan; 2. Ensure that the PYs of his/her country are familiar with the matters indicated in the Guideline or decided upon by the COC, and responsibly give guidance to the PYs to follow the program schedules conscientiously. 3. Conduct contingent meetings and ensure smooth communication within their respective contingents and make sure to share information and notices that are -6-

announced by the Administration; 4. Provide advice and guidance to the Group Leaders Meeting, the Discussion Program Steering Committee or the Sub-Committees assigned to them as advisors whenever necessary; 5. Observe whether their own PYs are positively participating in the Discussion Program and their contents; and also participate in the Post-Program Session of their contingents for the necessary advice and guidance in cooperation with the OBSC representatives; 6. Prepare and deliver a speech at official programs such as the Flag Hoisting Ceremony; 7. Take a lead in guiding the PYs to follow the programs designed by the local reception committees and to cooperate with the Administration for the smooth and safe operation during the country programs; 8. Take a lead in their respective contingents and the Solidarity Groups in charge during the port of call activities; 9. Be reachable to the PYs of own country by cell phone and be available for emergency matters at any time during the homestay program; 10. Attend the Reunion Party Onboard at each port-of-call; 11. Report to their respective governments of evaluations and suggestions on country programs that are raised in COC in order to be reflected in the better implementation and operation of the next Program; 12. Attend the following meetings; 1) Briefing in COC The briefing in COC is a meeting where the reception committee (which consists of the concerned government and alumni association representatives) embarks the ship in order to confirm country activities with the NLs when the ship arrives at the pier. 2) Other meetings which the Administration may request NLs to attend 13. Cooperate with the Administration as a contingent leader for smooth and safe operation of the Program. c) Measures when an NL is Unable to Perform His/Her Duties When an NL is deemed unable to discharge his/her duties for whatever reason, the government of that NL shall designate a new NL as replacement. Pending the appointment of a new NL, the Youth Leader shall temporarily assume all functions of the NL. In case the concerned government is unable to dispatch a new NL, it may formally designate the YL or the AYL for the position. 5. Measures for Erring Participants (1) The Director General for the General Promotion of Policy on Youth Affairs and Childrearing, Cabinet Office of Japan (or the Administrator when the ship is on cruise) may issue a warning or impose a disqualification on further participation of a PY or an NL when he/she behaves contrary to the Duties and Responsibilities of the Participating Youths or Duties and Responsibilities of the National Leaders, -7-

respectively, or other rules and regulations governing the Program. (2) The warning and notice of disqualification shall be promptly notified to the concerned PY or NL and as well as to the government of his/her country. (3) A PY or an NL who is disqualified for above reasons must immediately return to his/her country. (4) Any PY or NL who has been disqualified from participation under Item 5.(1) shall shoulder his/her own expenses incurred during this Program. 6. Notice of Cancellation of Participation (1) The Director General (or the Administrator when the ship is on cruise) shall immediately admit a cancellation and notify that the qualification as a PY or an NL is called off when he/she: a) Expresses an intention to withdraw from the Program owing to unavoidable reasons; b) Is recalled by the government of his/her country for any unforeseen serious reasons. (2) A PY or an NL whose cancellation has been admitted must immediately return to his/her country. (3) Any PY whose participation has been cancelled under Item 6.(1) shall shoulder his/her own expenses for returning home. (However, the Government of Japan shall pay the airfare of the PY (economy class except charges for excess luggage) to the capital of his/her country in case where the unavoidable reasons are either (i) death or critical condition of the concerned PYs immediate family such as parents, children, brothers, sisters, or spouse, or (ii) the concerned PYs illness or injury which does not allow him/her to continue the Program.) 7. Notice of Suspension of Participation (1) The Director General (or the Administrator when the ship is on cruise, to be hereafter applied in this column) may issue a notice of suspension of participation of a PY or an NL and temporarily return him/her to his/her country when; a) He/she expresses an intention to suspend his/her participation in the Program owing to unavoidable reasons and the Director General specially approves it as imperative case: b) The government of his/her country expresses an intention to suspend participation of a PY or an NL and the Director General specially approves it as imperative case. (2) Any PY or NL who suspends his/her participation in the Program under Item 7.(1) shall bear the expenses to temporarily return to the country. 8. Reports Submission The Administrator, respective governments, and all Japanese PYs shall submit reports on the activities to the Cabinet Office of Japan. -8-

9. Emergency Treatments and Expenses (1) The participants must personally shoulder any charges for excess luggage. (2) The Government of Japan shall not be liable for any medical treatment, which is not covered by the travel, medical and accident insurance paid by the Government of Japan, except those administered by the ship doctor during the cruise. (3) It is strongly requested that each government provides vaccinations (especially of Influenza, Chicken Pox and Measles for the high risk of development) with the participants or at least instructs them to take vaccinations prior to their participating in the Program.

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Schedule of the 40th SSEAYP in 2013


Day

Date Oct. 28 Mon 29 30 31 Nov. 1 Tue Wed Thu Fri

Port of Call

Activities Arrival of NLs, PYs, Facilitators and Host Family Representatives from ASEAN member countries Inauguration Ceremony, Reception & Orientation Institutional Visits Japan-ASEAN Youth Leaders Summit Japan-ASEAN Youth Leaders Summit Departure for Local Program Local Program Local Program
Homestay (2 nights, 3 days)

Remarks

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33

2 Sat 3 Sun 4 Mon 5 Tue 6 Wed 7 Thu Departure from Tokyo (16:30) 8 Fri 9 10 11 12 13 Sat Sun Mon Tue Wed Berth in Ho Chi Minh City, Vietnam (10:00)

Host Family Representatives return.

Return from Local Program, Embarkation to the Ship 40th Commemorative Ceremony and Reception Send-Off Ceremony Cruise 1 Cruise Cruise Cruise Cruise Cruise 2 3 4 5 6

Representatives of Governments and AA of ASEAN countries arrive.

Representatives of Governments and AA of ASEAN countries return.

14 Thu 15 16 17 18 19

Country Program in Vietnam


Homestay (2 nights, 3 days)

Fri Sat Sun Departure (16:00) Mon Tue

Cruise 7 Cruise 8 Country Program in Thailand


The contingent representatives & ADM visit Vientian, Laos from 21 to 22.
Homestay (2 nights, 3 days)

20 Wed Berth in Bangkok, Thailand (10:00) 21 Thu 22 Fri 23 Sat 24 Sun Departure (16:00) 25 Mon 26 Tue 27 Wed 28 Thu 29 Fri Berth in Singapore (10:00)

Cruise 9 Cruise 10 Cruise 11 Cruise 12 Country Program in Singapore


Homestay (2 nights, 3 days)

30 Sat 34 35 Dec. 1 Sun 2 Mon Departure (16:00) 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 3 Tue 4 Wed 5 Thu 6 Fri Berth in Manila, Philippines (10:00) 7 Sat 8 Sun 9 Mon Departure (16:00) 10 Tue 11 Wed 12 Thu 13 Fri 14 Sat 15 Sun 16 Mon Berth in Tokyo (11:00) 17 Tue Berth in Naha, Japan (10:00) Departure (18:00) Cruise 16 Cruise 17 Cruise 13

Cruise 14 Cruise 15 Country Program in the Philippines


Homestay (2 nights, 3 days) OBSC representatives embark. Facilitaors disembark and return.

Cruise 18 Cruise 19 Cruise 20 Debriefing Session, Farewell Ceremony and Farewell Party Departure of NLs and PYs from ASEAN member countries

OBSC representatives return on 19.

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Sailing Plan of the 40th SSEAYP in 2013

Tokyo

Naha

Naypyidaw

Vientiane
Bangkok

Hanoi

Manila

Phnom Penh Ho Chi Minh City

Kuala Lumpur

Singapore

Bandar Seri Begawan

Jakarta

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Schedule of the Onboard Activities of the 40th SSEAYP in 2013 (Tentative)


Date Nov. 5 Thu
Lifeboat Drill (9:30-10:30) Embarkation Procedure (9:00-11:00)

10:00 11:15

11:30 12:45

14:15 15:30 Travel from regional program sites to Tokyo

15:45 17:00 Orientation


18:00-18:30)

19:30 20:45 Baggage up Discussion Program (Group Meeting) COC Meeting Voluntary Activity

6 Wed 7 8 9 10 Thu Fri Sat Sun

Orientation (11:00-12:45)
GL Meeting /Discussion Program Steering Committee (11:00-12:15)

40th Commemorative Ceremony 14:00-14:30)

40th Commemorative Reception 15:00-16:00)


Send-off Ceremony (15:15-15:40) Contingent Meeting (17:00-18:00)

Open Ship (13:30-14:45)

SG Meeting

Sub-committee Meeting /Discussion Program Steering Committee Lecture by Administrator (14:15-15:00)

Set sail (16:30)

Photo Session (by SG) Ship Tour


Lecture by Captain (15:15-16:00)
Introduction for Club Activity (16:15-17:30)

Discussion Program (Introductory Program) Discussion Program (Group Discussion I) Discussion Program (Group Discussion II) Discussion Program (Group Discussion III) Discussion Program (Group Discussion IV)

Voluntary Activity National Presentation (Japan) National Presentation (Brunei Darussalam) National Presentation (Cambodia) National Presentation (Vietnam)

SG Activity I Club Activity A(1) Club Activity A(2) Free Day (Half day)

11 Mon 12 Tue

13 Wed 14 15 16 17

Thu 10:00 Berth (Ho Chi Minh City ) Fri Sat Sun 16:00 Set sail Discussion Program (Group Discussion V) Discussion Program (Introduction for post-program projects designing and implementing) Country Program in Vietnam

<<Institutional Visit relevant to the Discussion Group Themes>>

<<Homestay>>
Contingent Meeting

COC Meeting National Presentation (Laos) National Presentation (Thailand)

18 Mon 19 Tue

Free Day (Half day) SG Activity II

20 Wed 10:00 Berth (Bangkok) 21 22 23 24 Thu Fri Sat Sun 16:00 Set sail Free Day (Half day) Discussion Program (Workshop for post-program projects designing and implementing) Discussion Program (Wrap-up) <<Homestay>>
Contingent Meeting

Country Program in Thailand

Delegates visit Laos by Air

COC Meeting Voluntary Activity National Presentation (Indonesia) National Presentation (Malaysia) National Presentation (Singapore)

25 Mon 26 Tue

Reflecting country program by SG I SG Activity III Discussion Program (Preparation for Presentation, DG Report making) Discussion Program (Presentation of Discussion Results

27 Wed 28 29 30 Dec. 1 Thu

Fri 10:00 Berth (Singapore) Sat Sun Country Program in Singapore <<Homestay>>
Contingent Meeting

2 Mon 16:00 Set sail 3 Tue Free Day (Half day) Discussion Program (Self-Evaluation Club Activity A (Preparation for Presentation) Club Activity B (Preparation for Presentation) Club Activity B(1) Club Activity B(2) Club Activity (Presentation)

COC Meeting Voluntary Activity National Presentation (Myanmar) National Presentation (Philippines)

4 Wed 5 6 7 8 Thu

Fri 10:00 Berth (Manila) Sat Sun Country Program in the Philippines <<Homestay>> Embarkation of OBSC Representatives (12/7) Disembarkation of Facilitators (12/9)
Contingent Meeting

9 Mon 16:00 Set sail 10 Tue Free Day (Half day) Post-Program Session I (Plenary Session)

COC Meeting Voluntary Activity Voluntary Activity Voluntary Activity Voluntary Activity Farewell Festival

Reflecting country program by SG II Preparation for Immigration <<Institutional Visit in Naha >> 18:00 Set sail SG Activity IV Preparation for Farewell Festival
Explanation of Disembarkation (14:15-15:15) Contingent Meeting (15:30-16:30)

11 Wed 12 13 14 15

10:00 Berth (Naha, Japan) Thu Immigration Procedure Fri Sat Sun Post-Program Session II (Introduction of AA Activities by Contingent) Post-Program Session III (Discussion and designing of project by Contingent) Post-Program Session IV (Finalization of project, Preparation for Debriefing Session)

Preparation for Disembarkation


Debriefing Session (16:00-17:30)
Farewell Ceremony (18:00-18:30)

11:00 Berth (Tokyo) 16 Mon Baggage Down 17 Tue Departure of NLs and PYs from ASEAN countries 6:00-)

Preparation for Debriefing Session

Farewell Party (18:45-20:30)

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CHAPTER 2
ORGANIZATION OF THE SSEAYP

1.

Members The members of the 40th SSEAYP in 2013 shall be as follows: (1) Administration: Approximately 30 (Administrator, Deputy Administrator, Chief Administrative staff, Administrative staff members) (2) Facilitators: 8 (3) National Leaders (NLs): 11 (one from each participating country) (4) Participating Youths (PYs): 319 (ASEAN member countries: 28 x 10 countries = 280, Japan: 39) Total of approximately 370

2.

Administration (1) Duties of the Administration are: a. b. c. d. e. f. Liaison and coordination with the Government of Japan and reception committees of the participating countries Planning and management of the activities onboard the ship Management of the activities in the countries to be visited Liaison with the ship crews General and financial affairs Liaison and coordination with the COC, the Discussion Program Steering Committee, the Sub-Committees, and the Group Leaders Meeting (2) The Director General for the General Promotion of Policy on Youth Affairs and Childrearing appoints the Administrator, the Deputy Administrator and the Administrative staff members. (3) The Administrator represents the Government of Japan, manages and coordinates the overall program. The Deputy Administrator assists the Administrator. The Deputy Administrator takes up the position in case the Administrator cannot perform his/her duties. The Administrative staff shall perform their duties under the Administrators instructions.

3.

Cruise Operating Committee (COC) The duties and responsibilities of the Cruise Operating Committee (COC) are specified as follows.

(Duties and Responsibilities of the Cruise Operating Committee)


The Cruise Operating Committee (COC) comprises of the National Leaders (NLs) from the eleven participating countries, and the COC meetings shall be attended by the Administrator and the administrative staff members appointed by the Administrator. The Administrator and the staff members shall give advice and guidance to the COC whenever necessary. - 14 -

The COC discusses and decides the fundamental matters governing onboard activities based on the Guideline and other necessary matters decided by the Cabinet Office, Government of Japan. In principle, the COC meetings are held after departure from each port-of-call. Administrator or the NLs may also convene the COC whenever necessary. The roles of a meeting chairperson and minutes taker shall be rotated among the NLs. The COC shall: (1) Discuss and decide the fundamental matters governing onboard activities based on the Guideline for the 40th Ship for Southeast Asian Youth Program in 2013 and other necessary matters decided by the Cabinet Office, Government of Japan; (2) Give advice to the GL Meeting regarding the onboard activities whenever necessary; (3) Give advice to the Sub-Committees regarding their respective activities whenever necessary; (4) Offer opinions that may be practical in the planning and operation of the Discussion Program through the three NL members of the Discussion Program Steering Committee; (5) Review and confirm the country program of each port-of-call, and conduct an evaluation of the activities after each country program. 4. Discussion Program Steering Committee For the smooth operation of the Discussion Program and the Post-Program Session, the Discussion Program Steering Committee shall be formed. It shall comprise of the Administrator, the Deputy Administrator, some Administrative staff members, eight Facilitators, three NLs and representative PYs (16 from groups and 11 from contingents). It shall plan and implement the program. The Facilitators shall carry out the affairs of the Discussion Program under the Administrators instructions. They shall also provide necessary assistance to the administrative staff members under the Administrators instructions whenever necessary. The details of the Discussion Program and the Discussion Program Steering Committee are shown in Chapter 4 of this Guidebook. 5. Youth Leaders (YLs) and Assistant Youth Leaders (AYLs) One Youth Leader (YL) and one Assistant Youth Leader (AYL) shall be appointed from the PYs of each country. The YLs are in charge of liaising and coordinating the activities of the PYs of their respective countries. The AYLs assist the YLs. The YL and AYL of each country must be from opposite sex. In the event that a YL or an AYL cannot perform his/her duties, the government of the YL/AYLs country shall appoint a new YL/AYL from the PYs. 6. Solidarity Group (SG) Eleven Solidarity Groups (SGs) are formed as basic groups for the activities onboard and - 15 The

in the countries to be visited. Male and female PYs shall be equally assigned to each SG. The YLs and the AYLs are appointed as Group Leaders (GLs) and Assistant Group Leaders (AGLs), respectively, to each SG. In the event that a GL or an AGL is unable to perform his/her duties, the COC will discuss the procedure of replacement. 7. Group Leaders Meeting The Group Leaders (GL) Meeting shall consist of the GLs and AGLs under the supervision of the COC. The GL Meeting discusses the onboard activities and activities in countries to be visited and offers opinions to the COC accordingly. One or more NLs shall be appointed to provide support for activity management. 8. Sub-Committees The Club Activity Sub-Committee and the SG Activity Sub-Committee shall be formed under the supervision of the COC. Each Sub-Committee consists of a certain number of PYs. The Sub-Committees discuss and decide their respective activities subject to the approval of the COC. One or more NLs shall be appointed to provide support for activity management in each Sub-Committee.

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CHAPTER 3
ACTIVITIES

1.

Life Onboard the Ship The daily timetable onboard is basically scheduled as follows: 7:00 7:30 - 8:00 8:00 - 9:00 9:15 - 9:45 10:00 - 11:15 11:30 - 12:45 12:45 - 14:15 14:15 - 15:30 15:45 - 17:00 18:00 - 19:30 19:30 - 20:45 23:00 Rising (Cabin Cleaning) Exercise Breakfast Morning Assembly Activities I Activities II Lunch Activities III Activities IV Dinner Activities V Lights out

2.

Activities Onboard the Ship The activities onboard the ship shall be carried out in line with the above daily schedule and the program schedule (Page 12). In principle, there are no activities onboard from the time the ship enters a port-of-call country until the time the ship leaves the port. (1) Discussion Program See Chapter 4 Guideline for the Discussion Program and the Post-Program Session. (2) SG Activities Each Solidarity Group (SG) shall carry out activities to deepen mutual understanding and to promote friendship among PYs in each SG. The management of SG Activities shall be decided by the SG Activity Sub-Committee, subject to approval of the COC. a) Purposes To enhance international friendship and mutual understanding Exercise team building in a group consisting of PYs of Japan and ASEAN member countries b) Principle Decide effective way for team building for SG consisting of PYs of Japan and ASEAN member countries Utilize the SG Activity time to introduce and learn about each others culture Plan an activity where each SG member can work together towards the same goal or direction while holding a role to contribute in the SG Plan activities maintaining balance between activities done by each SG and by entire SG. c) Roles of SG Activity Sub-Committee Plan and conduct activities that deepen mutual understanding and promote friendship among PYs in each SG Define the concept or theme of each SG Activity session and plan activities in - 18 -

accordance with the defined concept Decide venues for each SG Activity d) Examples Drama, group singing, recreation, sports and presentation (3) Club Activities The Club Activities aim to promote spontaneous communication among the PYs in pursuit of their common hobbies and interests. Based on the applications submitted by PYs, the Club Activity Sub-Committee decides on the club activities to be held under the final approval of the COC. The results of each activity shall be presented on a scheduled date before disembarkation. a) Purposes To promote spontaneous communication among the PYs in pursuit of their common hobbies and interests To have profound understanding about each others culture by participating in one Club Activity successively To grasp the nature of the culture of other countries by mastering the arts or performances (i.e. traditional crafts, songs and dances) To develop leadership skills through experience teaching PYs of Japan and ASEAN member countries To have experience working together with PYs of Japan and ASEAN member countries in unison to make the achievement b) Principle PYs teach about his/her countrys culture and the contents should include the philosophy and value behind the culture Activities should be something that allows everyone to participate in and the final goal is to perform what each PY has learned at the presentation of the Club Activity Basically one Club Activity should be completed within two sessions of Club Activity Based on applications submitted by PYs, the Club Activity Sub-Committee decided on the club activities to be held under the final approval of the COC. Each PY shall choose to be either a participant or organizer for each Club Activity A1, A2 and Club Activity B1, B2. (note: If a PY chooses to be an organizer for the Club Activity A1, he/she cannot change to become a participant of another club activity for the Club Activity A2.) c) Roles of Club Activity Sub-Committee Decide the number of club activities to be set up, time schedule and contents of activities based on the applications submitted by the PYs Reserve the venue for each club activity Design and conduct the final presentation Develop and prepare a overall plan of four times of Club Activities and submit to the - 19 -

Administration Book necessary materials and equipments for each club activity from the Administration d) Examples Martial arts, traditional crafts and performances, songs, dances, playing musical instruments (4) National Presentation (Introduction of Each Country) In National Presentation, each contingent shall introduce and present various aspects of the country. PYs shall prepare this activity without interfering other onboard activities. National Presentation is not an activity of competition and PYs should note that they may minimize costumes and equipment and try not to overly decorate the stage for their presentation. The content of the National Presentation shall be considerate to other PYs as well as be safety-conscious (i.e. Balloons and party crackers are not preferable to be used.) Each contingent shall submit a planning paper to the Administration by one day before the presentation. Below is the outline of the National Presentation. a) Contents: To introduce indigenous traditions, cultures, history, national character, current situation surrounding youth in the country, current situation of the b) Dates: c) Time: youth etc. through musical performances, dances, skits, explanations, video clips, etc. Designated day for each contingent 75 minutes (time slot is as follows.) General Information (including history, national character, etc.) Current Situation Surrounding Youth in the Country Musical Performances, Dances, Skits, etc. d) Preparation:Starts from 17:00 hr. on the day of the National Presentation. e) Decoration: As a general rule, decorations are allowed only on the stage. Decorations which require use of stepladder are not allowed. * In regards to decoration outside the stage, PYs may tie up the articles only if they do not damage or leave any impairment in the ship. However, it is strictly prohibited to hang decoration items from the ceiling of the Hall. Exhibition will be held during the Japan-ASEAN Youth Leaders Summit in Japan. Contents: Introduction of political, economic and social aspects, etc. Date: Thursday, October 31 (5) Orientation for a Safe Voyage - 20 -

i) 10 minutes: ii) 5 minutes:

iii) 60 minutes: Introduction of Indigenous Cultures and Traditions through

Instructions and guidance for safe voyage including structure of the ship and evacuation drill shall be given to the PYs. (6) Other Activities Other activities approved by the COC may be added. If the activities require any material, PYs should submit the planning paper to the Administration by the day before the activities. 3. Activities in the Countries to be Visited The governments or the Reception Committee of the respective countries shall plan and implement their country programs and may include some of the activities listed below: (1) Courtesy Calls and Receptions (2) Homestays The PYs will experience a two night-three day homestay in the countries to be visited including Japan. (3) Open Ship Host families and officials and individuals in the visited country who are involved in the program may be invited. (4) Institutional visits and interaction with local youths

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CHAPTER 4
Guideline for the Discussion Program and the Post-Program Session

1.

Purpose The Discussion Program intends to encourage the Participating Youths (PYs) (1) to deepen their understanding of the current situation of the various fields in each country and motivate them to act for solving problems in the respective fields; as well as (2-a) to promote mutual understanding; (2-b) to improve the PYs skills in exchanging views with other participants; and, (2-c) to enhance their abilities in presenting their own ideas in public, through a free-flowing and active exchange of opinions. Furthermore, it aims to equip the PYs with practical knowledge and skills that are necessary for them to conduct post-program activities, to encourage them to come up with concrete ideas for possible post-program activities and enhance their willingness to actively participate in the post-program activities by providing opportunities for PYs to utilize the results of the Discussion Program. The Post-Program Session aims to deepen PYs understanding on the Alumni Association (AA) of respective countries and the SSEAYP International which is the solidarity body of the AAs, and allow PYs to design possible projects to realize their ideas for post-program activities.

2.

Theme (1) Common Theme The common theme for the Discussion Program and the Post-Program Session in SSEAYP 2013 shall be: Youth Participation in Social Activities The youth, as young leaders, are expected to play an important role in the revitalization and prosperity of their societies. This Discussion Program/ Post-Program Session aim to raise PYs awareness of the importance of their participation in social activities, and to enhance PYs willingness and encourage their active participation in the post-program activities by providing opportunity for PYs to understand the current situation in each country and to discuss activities that they can contribute in the various fields. (2) Group Themes The Discussion Program shall follow the common theme and under it are eight (8) group themes. Each discussion group (DG) shall comprise of more or less the same number of PYs from different contingents. 1) Corporate Social Contributions PYs will understand the current status of Corporate Social Contributions in ASEAN member countries and Japan as well as the significance of a corporation or an enterprises engagement in social contribution activities. On that basis, PYs will discuss how the youth can contribute to the society from various aspects as an entrepreneur, a corporate employee, a public servant, a consumer, etc. 2) Cross-cultural Understanding Promotion PYs will discuss what the youth can do to promote cross-cultural understanding, with the end-view of establishing a multicultural cohesive society. The topic shall include familiar issues such as family relationships and socio-cultural practices in the region. - 24 -

3)

Environment (Natural Disaster Reduction) PYs will understand the current situation and efforts for natural disaster reduction in ASEAN member countries and Japan. On that basis, PYs will discuss what approaches are needed in order to reduce damages from disasters which might occur and to create society where people can live without fear.

4)

Food and Nutrition Education PYs will discuss what the youth can do to actualize sound dietary life throughout the lifetime, by discussing traditional food culture, agriculture and food supply in ASEAN member countries and Japan.

5)

Health Education (Measures against HIV/AIDS) PYs will understand the current status of measures against HIV/AIDS in ASEAN member countries and Japan. On that basis, PYs will discuss what the youth can do for health education, including measures against HIV/AIDS.

6)

International Relations (ASEAN-Japan Cooperation) PYs will understand the current status of partnership between ASEAN and Japan. ASEAN and Japan. On that basis, PYs will discuss what you can do to enhance future partnership between

7)

School Education PYs will understand the current status of school education in ASEAN member countries and Japan. global community. Subsequently, PYs will discuss the approaches of School On that basis, PYs will further discuss how the youth can Education to develop human resource who can take an active role in the local and contribute to support School Education.

8)

Information and Media PYs will understand the social impact of information and media of today. Subsequently, PYs will discuss how actively and effectively people should use the media to convey messages as providers of information as well as how carefully they should choose information as recipients.

3.

Structure The Discussion Program and the Post-Program Session shall be implemented according to the implementation plan to be issued by the Discussion Program Steering Committee. refer to the details of the Discussion Program Steering Committee as the attached. Please

4.

Proceedings (1) Discussion Program a. Pre-Program Activities/Requirements The Government of Japan shall send questionnaires to the PYs through their respective governments by late June to determine their preferred discussion themes. The respective governments shall be requested to return the duly accomplished questionnaires by July 19, Friday, 2013. The Government of Japan shall then prepare the final discussion group assignments based on the questionnaire and other considerations. - 25 -

The Government of Japan will hold a Facilitators Meeting from August 12, Monday to August 15, Thursday, 2013 to determine and finalize the objectives of each DG. Thereafter, it will provide the PYs through the respective governments with basic information (i.e. groupings, schedules, etc.) and pre-program assignments according to their respective DG. The Facilitators may also provide the PYs with additional information whenever necessary. The PYs are expected to prepare for the Discussion Program by deepening their knowledge on their respective group themes as well as to accomplish the pre-program assignments. b. Country Program in Japan During the country program in Japan, the institutional visits relevant to the eight group themes and the Japan-ASEAN Youth Leaders Summit shall be implemented as an introduction to the Discussion Program. The PYs shall participate in the Japan-ASEAN Youth Leaders Summit and engage in a discussion with Japanese local youths, who are selected separately from the Japanese PYs. c. Activities Onboard All PYs attend the Introductory Program, during which purposes and procedures of the Discussion Program are explained, and PYs shall give presentations on particular cases of social activities in their respective countries or communities. The Introductory Program shall be organized by the Discussion Program Steering Committee. Subsequently, PYs are encouraged to actively participate in their respective group discussions (Session I to V), which shall be administered by the Facilitators. The content of Group Discussion I include setting goals which individual PYs would like to achieve through the Discussion Program. After the group discussion I to V, there will be a session in which PYs will learn approaches for designing and implementing projects from Facilitators in order to equip them with practical knowledge and skills necessary for them in conducting social contribution activities after the SSEAYP. In the following session, PYs will also practice how to design concrete and feasible project(s) as hands-on experience in workshop, led by the Facilitator and Discussion Program Steering Committee members by DG. In the Discussion Program (wrap-up), PYs will review and summarize the opinions and outcomes of discussions as well as the results of institutional visits. In the Discussion Program (preparation for presentation and DG report making), PYs will engage in the following activities based on the outcomes of the Discussion Program (Wrap-up). Prepare for the Presentation of Discussion Results Make DG report which includes the process and contents of discussion activities (Consolidated discussion report shall be submitted to the Administration through the Discussion Program Steering Committee.) - 26 -

Presentation of Discussion Results is for the PYs to share the outcomes of each DG, to learn and understand the different pictures of Youth Participation in Social Activities and to increase their awareness on the social activities in which youth would be able to engage in respective fields. Discussion Program (Self-evaluation) is for PYs to reflect and evaluate their own activities in the discussion activities. This session shall be led by the Facilitators and PY Steering Committee Members by discussion group and PYs will organize their ideas towards post-program activities based on the following guiding questions. How much could you achieve the goals you set? What have you gained from the group discussion besides the goals that you set? How would you like to best utilize the outcomes of the discussion activities for your post-program activities? d. Country Program in Vietnam During the country program in the Vietnam, visit to the institutions relevant to the eight group themes shall be scheduled to further enhance the group discussion. The PYs are expected to increase their awareness of Youth Participation in Social Activities under their respective group themes by experiencing actual activities and exchange opinions with experts and practitioners in those fields. (2) Post-Program Session Post-Program Session I (plenary session) will be organized and facilitated by the representatives of each Alumni Association (OBSC representatives). This session shall primarily contain the introduction of SSEAYP International (SI) which is the solidarity body of respective Alumni Associations (AAs). This session intends to deepen PYs understanding of SI, its mission, objectives and activities, and encourage them to actively participate or organize post-program activities under their respective AAs or SI. In addition, the status of implementation and the outcomes of the projects which were discussed and prepared by the previous years PYs during the Program shall be introduced, so that PYs would have better image of the post-program activities and how they could act in their own communities. Post-Program Session II (by contingent) will be led by the OBSC representatives. In this session, PYs will deepen their understanding of AA, activities done by both AAs and former PYs in their respective countries. (For the contingent of Myanmar, this session will be led by the NL and PY Steering Committee Members.) In the Post-Program Session III (by contingent), PYs will discuss activities and projects which they would like to conduct as their post-program activities in their respective countries and communities and develop the project proposals by receiving advices from the OBSC representatives. In the Post-Program Session IV (by contingent), PYs will continue to work on project proposed in the Post-Program Session III for finalization. PYs will also prepare for the presentation at the Debriefing Session. - 27 -

At the Debriefing Session, each contingent will present proposal of their project as the summary of the Post-Program Session. 5. Detailed Schedule Selection of Facilitators By the beginning of June The Government of Japan will determine the Facilitators based on the recommendations by the respective governments and/or Alumni Associations. Late June The Government of Japan will send the July 19 questionnaires to PYs through the respective governments to choose the group theme. Facilitators Meeting (Tokyo) Pre-program August 12 - 15 The objective of each discussion group shall be finalized. By the beginning of September September 18-21 The Government of Japan decides the groupings of PYs, provides pre-program assignments and launches group-based mailing lists. National Leaders Meeting (Tokyo) PYs shall deepen their knowledge on their respective By the time of Embarkation group themes in preparation for the Discussion Program and accomplish the appropriate pre-program assignments provided.

Country Program in Japan

October30 October 30 November 1

Institutional visits relevant to group themes Japan-ASEAN Youth Leaders Summit

November 6 19:30-20:45 November 7 November 8 11:30-12:45 November 9 10:00-12:45

Group Meeting Selection of Discussion Program Steering Committee members 1st and 2nd meeting of Discussion Program Steering Discussion of the details of implementation and preparation for Introductory Program Introductory Program Explanation of Discussion Program Presentation of social activities in each country - 28 -

Discussion Program (Onboard)

11:00-12:15 Committee

November 10,11,12,13 10:00-12:45 Group Discussion I, II, III,IV

Country Program in Vietnam

November 14

Institutional visits relevant to group themes

November 18 10:00-12:45 November 19 10:00-12:45 November 20 Discussion Program (Onboard) 10:00-12:45 November 27 10:00-12:45 14:15-17:00 November 28 10:00-17:00 December 4 10:00-12:45

Group Discussion V Discussion Activity (Introduction for designing and implementing projects) Discussion Activity (Workshop for project designing and planning) Discussion Program (Warp-up) Discussion Program (Preparation for Presentation of discussion results, DG report making) Presentation of Discussion Results Discussion Program (Self-evaluation)

Meeting for Facilitators and OBSC Representatives Outcomes of the Discussion Program and PYs ideas December 8 and projects Proposals shall be shared for the Post-Program Session December 11 Post-Program Session (Onboard) 10:00-12:45 December 13 10:00-12:45 December 14 10:00-12:45 December 15 10:00-12:45 Post-Program Session I (plenary session) Introduction of SI and activities of SI and AAs Post-Program Session II (by contingent) Introduction of activities of respective AA and former PYs Post-Program Session III (by contingent) Discussion and designing of post-program activities Post-Program Session IV Finalization of project designing and preparation for the Debriefing Session - 29 -

December 16 16:00-17:30 from the Philippines on December 9.

Debriefing Session Presentation of proposal of the project by contingent

Facilitators will arrive in Japan on October 28, and disembark from the ship and depart OBSC representatives will assemble in the Philippines and embark on the ship in the Philippines on December 7, and depart from Japan on December 19.

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Discussion Program Steering Committee The following is the detail of the Discussion Program Steering Committee, which shall be formed in accordance with the Guideline for the 40th Ship for Southeast Asian Youth Program in 2013. 1. Organization Structure The Discussion Program Steering Committee shall comprise of members as follows: Administration (Administrator, Deputy Administrator, some Administrative Staff members (in charge of the Discussion Program)) 8 Facilitators (1 from each group) 3 National Leaders (in charge of the Discussion Program) 16 PYs representing the Discussion Groups (2 from each Discussion Group) 11 PYs representing the contingents (1 from each contingent)

2. Roles (1) Roles of the Discussion Program Steering Committee a. Plan and operate the Discussion Program b. Plan and implement the Introductory Program to PYs c. Understand and adjust progress of each group d. Share the information of each group e. Plan and implement the Presentation of Discussion Results f. Put together the discussion reports g. Plan and implement the Post-Program Session (in cooperation with OBSC representatives) (2) Individual Roles a. Administration Operate the Discussion Program Steering Committee (Ultimately, the Administrator shall confirm the plan and operation of the Discussion Program and the Post-Program Session.) Provide guidance to the Facilitators Confirm the objectives of each group theme proposed by Facilitators Finalize the basic information and pre-program assignments for each group that will be proposed by the Facilitators and send them to PYs through the respective governments (excluding the detail information) Prepare and arrange for the necessary resources and logistical requirements b. Facilitators Determine and propose the group objectives for approval of the Administration Draft the basic information and pre-program assignments for approval of the Administration Coordinate and manage the assigned discussion group - 31 -

Facilitate the group discussions and give support and advice to the group members in charge Consolidate and summarize the activity records taken Coordinate and manage the sessions of Introductory Program, Introduction for post-program project designing and implementing, Workshop for post-program project designing and implementing and Presentation of Discussion Results Attend the meeting with OBSC representatives to turn over the outcomes of the Discussion Activity as well as PYs ideas and proposals for post-program activities c. National Leaders Provide advisory and opinions regarding the plan and operation of the Discussion Program and the Post-Program Session as representatives of the Cruise Operating Committee d. PY Steering Committee members Assist the Facilitators to implement the group discussions Coordinate with the Facilitators in preparing the sessions Relay information from the group members to the Facilitators, and vice versa Record the discussion proceedings in coordination with the Facilitators Coordinate with the Facilitators in planning and implementing the Introductory Program and the Presentation of Discussion Results Coordinate the group discussion session of Workshop for post-program project designing and implementing in cooperation with Facilitators Facilitate and manage the Post-Program Session III and IV in cooperation with the OBSC representatives

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CHAPTER 5
INSTRUCTIONS FOR PARTICIPANTS

1.

Duties and Responsibilities of the Participants NLs and PYs have to participate in the Program with utmost effort by inculcating the objectives of the Program on themselves and by carrying out their duties and responsibilities under Chapter 1, Item 4 of this Guidebook (Page 5).

2.

General Instructions (1) General Matters a. b. c. d. PYs must be aware of the daily schedules and act accordingly. PYs should be punctual for each activity. Tardiness will hinder orderly group life. PYs must strictly observe the time to return to the ship, especially from the homestay at the port of call. Behavior within reasonable bounds is required for a relationship with a person of opposite sex. They must refrain from any behavior in public which makes other people feel uncomfortable in any cases. e. Sexual harassment (e.g. using vulgar language and behaviors which make others feel uncomfortable) is strictly prohibited. Sexual harassment is a punishable offense. f. The male and female cabin areas are strictly separated. It is not allowed that PYs enter the cabins of opposite sex or allow any PY of opposite sex to enter own cabin under any circumstances. g. h. i. Use or possession of illegal drugs and drug paraphernalia is strictly prohibited. Bringing any fruits/plants with a root, leaves or insects into the ship is prohibited. (Bringing durians into the ship is prohibited under any circumstances.) It is required to give consideration to cultural and religious practices of other PYs. The following are some examples: <Islam> Do not serve pork and alcohol for they are prohibited. Keep dogs away from Muslims for religious respect. Refrain from shaking hands or using the left hand to pass things to other persons to follow the local customs. <Hinduism> Do not serve beef for religious respect. Refrain from shaking hands or using the left hand to pass things to other persons to follow the local customs. <Buddhism> Refrain from placing a hand on ones head, for it is believed that head is a home of spirit. (2) Notes on Onboard Accommodation a. PYs are responsible for the safety of their own belongings. - 34 They should use

safety boxes to keep valuables. Administration. b.

They must put a name tag on each item of

their belongings. PYs are requested to report all lost and found articles to the PYs are responsible for the keys of their cabin and locker. the keys by themselves. required cost. c. The bulletin board set near the Administration Office is for daily announcements from the Administration to PYs as well as for the communication among the PYs. PYs are requested to check the bulletin board regularly. It is not allowed to post a notice or other items on the wall in the ship besides on the bulletin board. If it is necessary to post a sign on the wall, it is required to have an approval from the Administration. d. e. The cabins should be cleaned by the occupants every morning. Public spaces and facilities such as the Hall and the Sports Deck should be cleaned by the users after use. Materials and sport items should be returned to the Administration after use. f. Trashes should be put into the trash cans or the wastebaskets in the ship. Do not throw trashes overboard. g. h. i. j. k. Local regulations may be strictly applied for Contact the environmental protection when the ship is in port. Be careful not to break or tarnish the facilities in the ship. Administration immediately if any equipment is damaged. For drinking, it is strongly recommended to use the water served in the utility room. The water in the shower room of each cabin is not potable. Since the ship carries only limited quantity of water, each PY is requested to use water sparingly, especially when doing laundry. All inquiries and reports to the purser or the crew of the ship should be made through the Administration. It is strictly prohibited to enter to the areas indicated as Crew Only or Administration Only. If any act violating this rule is found during the Program, the Administrator may impose a disqualification on the further participation of the concerned participants. This rule is in effective till the last day of the Program (including the day of disembarkation in Tokyo), therefore the concerned participants may be disqualified and their participation records may be deleted. (3) Notes on the Homestay Program a. The purpose of the homestay program is to have exchanges with the host families. Therefore, it is not a free time and the PYs shall not carry out selfish or individual activities (i.e. going out without informing the host family or the homestay partners) during the homestay program. b. The PYs shall be responsible for their belongings (particularly money and other - 35 When leaving the

ship for the activities at the port of call, PYs should lock their cabin and keep If a PY lost a key, he/she must compensate the

valuables). It is advised that the PYs do not carry large amounts of money to avoid unnecessary troubles. c. The PYs should not reply to the questions of their host family by simply and blindly saying Yes because they cannot fully understand the language. In such case, they first should try to clarify what have been talked as much as possible before showing his/her intention of agreement or disagreement to avoid troubles. d. e. f. If a PY cannot understand the language spoken at the homestay, he/she shall cooperate with the other PY homestay mate who stay with the same host family. The PYs shall contact the NLs if there is a problem which they cannot solve on their own at the homestay. The PYs shall fully communicate with the host family in regards to the schedule of the activities. They shall also confirm the rules on the payment of expenses during the homestay period (i.e. admission fees, food and international phone calls). In principle, the PYs shall pay for souvenirs and personal items. g. h. The PYs shall always carry information of emergency contacts and identification of their own. The medical and accidental insurance shall cover medical expense for the PYs sickness and injuries during the homestay. However, the PYs shall bear the cost not covered by the insurance. i. The PYs should wear decent attire during homestay and should be respectful of the social norms and religious customs of the host families. 3. Clothing (1) Dress Code In the SSEAYP, there is particular attire for every activity onboard and in the country programs. The respective reception committees or the Administration designates the attire suitable to the activities and all the participants are requested to strictly follow. The codes for attire are as follow; Code A1 A2 B C1 C2 D Attire Uniform Uniform, without jacket National dress or suit Smart casual (No T-shirts, No jeans, No sports shoes) Casual Sporty (T-shirt, etc.) Occasion Courtesy call, ceremonies, formal occasions Receptions, etc. Institutional visits, homestays, etc. Exercise, etc.

(2) Notes on the Dress Code a. T-shirts with collar is categorized in Attire C2. - 36 -

b.

Because all the spaces onboard the ship except the cabins are considered public spaces, it is required that the participants do not walk around in pajamas or sleeveless shirts outside the cabins.

c. d. 4.

For safety reasons, the participants are recommended to wear low-heeled shoes onboard the ship. Slippers or sandals without straps are not allowed onboard. Participants should wear a nameplate every time throughout the Program.

Health Care (1) Before the Cruise a. Certain medical treatments such as ophthalmology and dental surgery are not available onboard. b. c. d. Participants are advised to undergo such treatments as necessary in their home countries before departure. Participants should bring medicines with which they are familiar. Participants should be fully aware of their own allergies (to medicines, foods, etc.). For prevention of infectious diseases, participants should have necessary vaccinations (for Influenza, Chicken Pox and Measles) prior to the beginning of the Program. (2) During the Cruise a. b. In order to fully and actively participate in the Program, the participants should keep regular hours to maintain own health condition. It is strongly recommended that the participants wash their hands with the disinfectant alcohol WELPAS provided at the gangway and gurgle with oral disinfectant upon return to the ship from outside activities. c. d. e. Participants should be especially careful with foods that they are not accustomed to eat. If feeling sick, participants should immediately consult the Administrative nurses before seeing the ship doctor. When a participant is unable to go to the Dining Room because of sea sickness, and other reasons, his/her cabin mates are requested to take and bring meals to the cabin for him/her with the permission of the Administration. They are also requested to return the plates and cutlery to the Dining Room as soon as he/she finishes the meal. f. In order to provide the medical treatment for a participant who is seriously ill, necessary arrangements such as moving him/her to another cabin or taking him/her to a hospital at the next port of call shall be made accordingly. (3) Preventive Measures Against Influenza New types of influenza spread all over the world, while avian influenza (more commonly known as bird flu) has also continued to spread in wider areas, covering Europe to Southeast Asia. Various strains of the virus have also caused fatal - 37 -

infections even to humans. The following measures are strongly recommended for prevention of being infected by the virus: a. General prevention against influenza Keep your hands clean. Wash your hands before you touch foods as well as when you return to the ship from outside. Gurgle with oral disinfectant when you return to the ship from outside. Do moderate exercise, have enough sleep as well as eat a balanced meal. When you cough or sneeze, cover your mouth with tissue paper to prevent the virus from spreading. Do not touch your eyes, nose and mouth with dirty hands. Stay away from places such as markets where live birds are being sold and do not touch them. When eat chicken or egg, take only properly cooked ones. In case of having symptoms of fever, generalized fatigability, headache, muscular ache as well as cough and runny nose, participants should consult the Administrative nurses immediately. (4) Seasickness In general, the body will gradually become used to the rolling and pitching movement of the ship. The following measures are recommended to prevent seasickness: a. Take motion-sickness drugs in advance. b. Have enough sleep. c. Eat proper quantity of food. Be careful not to overeat or avoid being hungry for a long period of time. d. Do not stare at waves or any moving objects at close range. e. Avoid being in places with strong rolling and pitching movement. The center of the ship is relatively stable. 5. Safety Rules Onboard the Ship (1) General Matters a. It is strictly prohibited to enter to the areas indicated as DANGER, STAFF ONLY or KEEP OUT. If any act violating this rule is found during the Program, the Administrator may impose a disqualification on the further participation of the concerned participants. This rule is in effective till the last day of the Program (including the day of disembarkation in Tokyo). Therefore, the concerned participants may be disqualified and their participation records may be deleted. b. c. d. Do not touch machineries, valves, or fire extinguishers. It is not allowed to use candles, incenses, fireworks or crackers for safety reasons. Most of the spaces in the ship is non-smoking. - 38 Smoking is permitted only in the b. Prevention against avian influenza

designated places with ashtrays. e. Do not use heating appliances (except hairdryers) in the cabins. disconnect electric appliances after use. (2) While the Ship is Sailing a. b. c. Be cautious when opening and closing the doors. They might swing shut or open unexpectedly. Do not open the closed curtains while sailing at night. misread it as light signals. Please observe the following cautions when the ship rolls or pitches heavily in rough weather, Do not go out on decks. Hold onto the handrail when walking. Stay away from doors which are prohibited to open. Other vessels may Be sure to

(3) When Arriving or Leaving a Port Stay away from the workplace where anchor ropes (the rope to fix the ship to the pier) are scattered. (4) In Case of Emergency In case of emergency onboard, there will be announcement and alarm. instructions of the ship crew calmly. a. Life Jackets One life jacket per passenger is stored in each cabin Participants are requested to check the life jacket upon boarding. Instruction of life jacket is shown in each cabin. It is advised that passengers wear warm and thick clothing before putting on the life jacket. Any questions and clarifications for the instruction shall be directed to the ship crew. b. Assembling on the Deck After putting on the life jacket, participants must assemble on the deck following the instructions given by the ship crew. It is important that passengers to follow the instructions by the ship crew and refrain from acting individually. c. Life boat Participants must board the life boat designated to each passenger. The number and location of the life boat are indicated beside the bed in the each cabin and participants are requested to confirm them upon boarding. When evacuating, act calmly following the instructions of the ship crew. (5) Lifeboat Drills - 39 All participants are requested to put on a life jacket immediately and follow the

In order to prepare for the emergency case onboard, lifeboat drills shall be conducted under the Captains command and supervision. Participants are required to confirm the moorage of the lifeboat, storage of life saving equipments, instructions of lifejackets as well as notes on the safety rules onboard. 6. Passport and Identification Card (1) Passports shall be collected upon boarding the ship and kept by the Administration throughout the cruise for the smooth immigration procedures. returned to each participant when the ship arrives in Tokyo, Japan. (2) One identification card shall be provided to each participant in lieu of the passport. Each participant must always carry this identification card during the country program at the port of call. (3) Participants must take the identification cards from the ID rack located at the entrance of the ship and return it to the same rack when they return to the ship. The Administration use this ID rack to confirm the return of all the participants onboard. (4) If a PY loses his/her identification card, he/she must submit a written explanation to the Administration, noted by his/her NL. 7. Currency Exchange (1) In principle, currency exchange should be personally handled by the participants at authorized banks or major hotels in the countries to be visited including Japan. (2) Participants should note that traveler's checks cannot be cashed at any ports of call other than Japan since passports shall be kept by the Administration throughout the cruise (3) The Administration does not provide currency exchange service. Participants should note that not all currencies are exchangeable even at major banks in Japan. 8. Instructions for Immigration Procedures in the Countries to be Visited (1) Immigration Clearance a. Quarantine Each country has different standard of quarantine inspection and it also depends on the country of departure as well as countries previously visited by each participant. b. Immigration Passport and visas shall be individually inspected by immigration authorities. Authorities may ask the reasons for entering the country, length of stay and other questions. c. Customs Custom officers will inspect personal effects of each participant. Most countries have restrictions on items such as tobacco, liquor, perfume and gifts. They shall be

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(2) Embarkation Procedures a. b. Quarantine Quarantine inspection is not generally imposed on those leaving a country. Customs In general, customs formalities are simple. Details, however, vary from country to country. c. Embarkation Passports and visas shall be inspected. In some countries, participants must declare the amount of currency and other articles in their possession. d. Baggage Limit in Flights Prior to boarding the airplane, participants should keep their personal belongings minimum taking account of the baggage limitation (depending on airlines). Participants must personally pay for any excess-weight baggage. 9. Customs Clearance in Japan On their arrival in Naha Port in Okinawa, Japan, all participants shall be requested to go through customs clearance, and all baggage of each participant must be inspected. (1) Customs Declaration All participants shall fill out Customs Declaration Form. Those who have any unaccompanied articles are requested to submit the Customs Declaration Form in duplicate. Those who have currency and coins or other means of payment exceeding one million Japanese yen are requested to submit the Declaration of Carrying of Means of Payment, etc. form. (2) Duty Free Allowance and Tax The duty-free allowance is shown in the attached chart. hereunder. (3) Prohibited and Restricted Articles in Japan The following articles is prohibited or restricted to bring into Japan by law. Those who act contrary to this prohibition may face punishments such as confiscation, cassation. Those who try to export items such as drugs and firearms to another country through Japan may also face punishments by law. a. Prohibited Articles in Japan i. ii. Drugs, cannabis, stimulants including opium, cocaine, heroin. Firearms (pistols, rifles, machine guns, etc.), ammunition (bullets) thereof, and parts of firearms. iii. Counterfeit, altered, or imitated articles of coins, paper money, banknotes, or securities. iv. Books, drawings, carvings, and any other article which are detrimental to - 41 Articles exceeding the specified duty-free allowance are subject to charges at the rates per item specified

public security or morals (obscene or immoral magazines, video tapes, DVD and child pornography, etc.). v. Articles which infringe rights of patents, utility-models, designs, trademarks, copyright, etc. b. Restricted Articles to import to Japan i. Plants (including fruits such as pineapples and oranges, and cut flowers, vegetables and rice), animals and animal products (including meat, jerked meat, ham and sausage, etc.) must be presented at the Animals and Plants Quarantine Inspection prior to customs examination. It is prohibited to import any tropical fruits (e.g. papayas, mangoes, litchis, etc.), citrus, grapes, pepos and meat (e.g. beef jerky, ham, sausage and bacon) from Asia. ii. No one shall bring hunting rifles, air guns any firearms, swords with blades over 15 centimeters long or knives with blades over 5.5 centimeters long into Japan without permission of the National Public Safety Commission. iii. No one shall import any CITES-listed articles without the CITES export certificate.

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Duty-free Allowance to Japan


Duty-free Allowance (Per Adult) Item Volume or Value Remarks Per bottle (750m) Whiskey 375 Brandy (700m) 350 Alcoholic beverages 3 bottles One bottle contains approximately 760cc. Rum, gin, vodka 300 Liqueurs, distilled spirits 225 Wine, beer 150 Paper-wrapped cigarettes only 1 carton (10 boxes/ 200 cigarettes) 1. Foreign-made cigars/cigarettes and Japanmade cigars/cigarettes bought at an airport duty-free shop or overseas are duty-free up to the volume shown on the left. 2. For cigars/cigarettes brought in by people living overseas, the duty-free allowance is doubled for both foreign-made and JapanOther kinds and/or combinations Perfume Items whose total overseas market value is within 10,000 Items other than the above 200,000 (Total overseas market value for the articles) Combined volume Other Items 2 ounces One ounce is approximately 28cc. 2 neckties, with each costing 5,000, are dutyfree. In such cases, the 10,000 here is not to be included in the duty exemption limit of 200,000. 1. When the total value exceeds 200,000, the articles with combined value of within 200,000 are duty-free and the additional articles are subject to duty. Customs determines the amount of duty in the most beneficial way for travelers by deciding what articles will be made dutyfree. 2. For a single article with a value exceeding 200,000, for example a handbag with a price of 250,000, the entire amount of 250,000 shall be subject to duty charges. 2) Items to which the general customs duty rate (15%) and consumption tax (5%) are imposed. 250g made. Articles over the duty-free allowance may be subject to duties as follows: 1) Items to which only consumption tax (5%) are imposed. For example, watches, precious metal fountain pens, gemstones (raw gems), golf clubs, calligraphic works and paintings, compact disks, and personal computers. Per 1 carton 2,200 Tobacco Tax

Cigar only

50 cigars

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CHAPTER 6
FACILITIES AND SERVICES ONBOARD

1.

Facilities and Services Onboard The facilities and services onboard in 2012 are shown as a reference on Page 49. The rules governing the use of such facilities and services are as follows: (1) Administration Office a. Office Hours The Administration Office is open from 8:30 a.m. to 9:30 p.m. everyday and Administrative staff (including a nurse) is always present. Any change in the office hours shall be informed though public announcement and/or through the bulletin board. b. Exclusive Use of Facilities For the exclusive use of certain facilities (e.g. Hall, Theater, etc.) for meetings or practices, PYs should make a reservation in advance. Only the representatives of each activity (e.g. GL/YL, AGL/AYL, the representatives of Discussion Program Steering Committee and Sub-Committees) can make a reservation for a certain facility with the Administration Office up to 5 days in advance. c. Use of Equipments and Other Items Equipments and other items may be borrowed by the respective activity organizers if PYs apply. These must be returned to the Administration immediately after the activity. (2) Clinic A ship doctor and a ship nurse shall be stationed at the clinic. Participants may consult or request treatment in the clinic during clinic hours. a. Clinic Hours The clinic shall be open from 9:00 to 11:15 a.m. and from 3:00 to 5:00 p.m. everyday. b. Notes on the Use of Clinic i. ii. PYs are requested to consult the Administrative nurse prior to consulting the ship doctor, except on serious/urgent cases. In case a PY goes directly to the clinic on serious/urgent cases, this shall be reported by anyone who has such knowledge to the Administrative nurse as soon as possible so that the Administration will be aware of the health conditions of the PY. (3) Post Office During the cruise, PYs may send and receive letters through the post office onboard the ship. a. Services Offered by the Post Office Onboard i. Sales of postage stamps, postcards, and aerogram. An aerogram is a sheet of stationery that folds into its own envelope with - 46 -

printed prepaid postage. Only enclosures within 25 grams like a photo or a slip of paper are permitted. It provides a message space three times larger than that of a postcard and can be sent by air to any country in the world for a low rate (a flat rate of 90 yen). ii. Delivery of the following mail to any country in the world: letters, postcards, printed matter, literature for the blind, small packets, and so on. iii. Delivery of letters to PYs Letters (not packages) from the family or friends of PYs are delivered to the PYs though the Postal Officer onboard by addressing these to the Embassy/ Consulate-General of Japan at each port of call. (For addresses, refer to Appendices.) Letters should be mailed to arrive a few days before the ship arrives at each port-of-call. b. Office Hours i. ii. c. i. ii. The post office is open only during the cruise. The office hour is indicated on the wall of the post office. Only Japanese yen is acceptable at the post office. For the airmail rates, refer to Appendices.

Charges

(4) Washing a. Cleaning Service i. ii. b. i. ii. c. Cleaning service hour is 1:00 - 2:00 p.m. (only during the cruise). cleaning service is not dry cleaning but water cleaning. The price is listed on the bulletin board. PYs can wash their own clothing in the laundry rooms. The laundry rooms have washing machines, detergent and irons. PYs may use these for free. Sheets, pillow cases, and bath towels are changed weekly by the ship service. Laundry rooms The

(5) Other Facilities a. Dining Room i. ii. Meals are usually served in buffet style at the Dining Room. The dining hours are as indicated in the daily schedule onboard the ship (Chapter 3, Page 18). iii. The dishes which contain pork or beef are clearly labeled. except pork are halal meat. b. c. Utility Rooms Drinking water, hot water and ice cubes are available. Contingent Storage One storage shall be provided for each contingent. (The key shall be kept by the - 47 All kinds of meat

respective NLs.) d. Electric Outlets/Power Supply in Cabins i. ii. The electricity regulation used in cabins is AC/100V, 60Hz, 1.2KW capacity. It is desirable to bring a converter and a plug for Japanese use.

iii. Every cabin is furnished with a hair drier. 2. Communication Channels (1) Information and instructions shall be given to PYs through the bulletin board and/or public announcements. (2) PYs are requested to use the bulletin board to share information. Broadcasting announcements is made only by the Administrative staff members.

- 48 -

(Reference) Facilities and Services Onboard in 2012


Services Onboard Administration Office Printing Room Clinic Opening Hrs 08:30-21:30 0700-23:00 09:00-11:15 15:00-17:00 13:00-18:30 19:30-22:00 13:00-14:00 8:00-9:00 Dining Room Post Office Shop Self-Service Laundry & Dry Room (Female/Male) Grand Bath Swimming Pool Facilities Theater 12:30-14:00 18:30-22:00 06:00-23:00 18:15-22:30 09:00-18:00 Opening Hrs 09:00-23:00 07:30-08:00 09:00-23:00 Saloon 09:00-23:00 09:00-21:30 Lounge 21:30-22:30 09:00-23:00 09:00-23:00 07:30-08:00 09:00-23:00 09:00-23:00 09:00-23:00 12:45-14:15 18:00-19:30 Open only during the cruise. See bulletin board. Open only during the cruise. Cash only (Yen or US$). Credit cards not accepted. Can be used only during free time. Free of charge. Open everyday. Can be used only during free time. Open only during the cruise. Remarks Food and drinks are prohibited. Used for exercise and flag hoisting ceremony in case of rain. Food and drinks are prohibited. Food and drinks are prohibited. As indicated in the daily schedule. Reservation Consult with Administrative Staff (Nurse) to make appointments. Can be used only during free time. Open only during the cruise. Reservation can be made during 13:00-16:00 Open only during the cruise. Charged. Cash only. (Yen or US$) Remarks

Beauty Salon

Necessary

Laundry Service

Reservation Necessary Necessary Necessary Necessary

Hall

Alcohol available only between 21:30-22:30 Necessary Necessary Necessary Necessary Necessary Can be used only for the special reasons. Used for exercise and flag hoisting ceremony. Cash only (Yen or US$). accepted. Food and drinks are prohibited Credit cards not

Library Veranda Japanese Room Sports Deck Sun Deck Sky Lounge

- 49 -

CHAPTER 7
Promotion of Solidarity Among the Ex-Participants and the Host Families during the 40th SSEAYP in 2013

1. Boarding of the Representatives of Alumni Associations (1) Purpose The SSEAYP International (SI) is composed by the alumni associations of the participating countries of SSEAYP to promote further unity and cooperation among the associations. To this end, the representatives of the respective alumni associations comprising SI are dispatched to the 40th Ship for Southeast Asian Youth Program (SSEAYP 2013) to discuss next years management policy of SI, to prepare for the publication of SIs newsletter; SSEAYP NEWS, and to report the activities by SI as well as ongoing activities by the ex-participants in the respective countries to the Participating Youth of the SSEAYP 2013. (2) Participants One representative from each alumni association in Brunei Darussalam, Cambodia, Indonesia, Lao P.D.R., Malaysia, the Philippines, Singapore, Thailand, Vietnam and Japan, or a total of 10 representatives. (3) Period From December 7, 2013 (Saturday) to December 19, 2013 (Thursday) (4) Activities a) The representatives shall discuss onboard the ship the current and prospective activities of SI. b) The representatives shall have a meeting with the Facilitators in order to take their findings and ideas into the Post-Program Sessions. c) The representatives shall organize the following activities to the PYs of the 40th SSEAYP during the Post-Program Sessions: i. SI and its mission, objectives and activities shall be introduced, so that PYs would deepen their understanding of SI and encourage them to participate in or organize post-program activities under their respective Alumni Associations or under SI. ii. The status of implementation and the outcomes of the Action Plans which were discussed and prepared by the previous years PYs during the Program shall be introduced, so that PYs would have better image of the post-program activities and how they could act in their own communities. iii. PYs shall deepen their understanding of the SSEAYP Alumni Associations and their activities in their respective countries, and, in concord with NLs, prepare the Action Plans which they will actually implement as their post-program activities in their respective countries or communities. The proposal of the Action Plans should include specific dates of each activity, and it shall be reported at the Debriefing Session. iv. Other related matters. - 52 -

d) The representatives, in coordination with the International Youth Exchange Organization of Japan (IYEO) which is the Alumni Association of Japan, shall consolidate all articles to be published in the SSEAYP NEWS and prepare its layout. 2. Representatives of Host Families (1) Purpose In the SSEAYP, PYs go to homestay (two nights - three days) in each port of call county and in principle, it is done by the good will of the host families as volunteer activity. The Government of Japan invites the representatives of the host families of the respective countries as a token of gratitude for their year long cooperation to host and welcome the PYs at their homes. This also aims to provide opportunities with the representatives to deepen understanding on the Program itself and consequently this helps them operate the future homestay programs smoothly. (2) Participants Two representatives from country of Brunei Darussalam, Indonesia, Malaysia, the Philippines, Singapore, Thailand and Vietnam, or a total of 14 representatives. (3) Date From October 28, 2013 (Monday) to November 2, 2013 (Saturday) (4) Activities a. The representatives pay a courtesy call on the Director General for the General Promotion of Policy on Youth Affairs and Childrearing, Cabinet Office of Japan, and receive the letter of appreciation. b. The representatives meet and deepen friendship with the Japanese ex-PYs as well as IYEO, the Alumni Association of Japan. 3. Reunion Onboard for Ex-Participants of SSEAYP (1) Purpose The Reunion Onboard aims to consolidate unity and fraternity among the exparticipants of SSEAYP by providing them an opportunity to meet each other during the visit of the 40th SSEAYP in each country. (2) Organizers The Alumni Associations of the respective countries shall organize Reunion Onboard (3) Participants All ex-participants of each country including the ex-National Leaders shall be invited. - 53 -

(4) Date and Time Between 18:00 and 21:00 in one of the evenings when the PYs are participating in the homestay program. For the preparation, organizers may embark the ship after 16:00. Guests are requested to embark after 17:00. (5) Venue of the Reunion Onboard the ship while the ship is berthed for the port-of-call programs. Venue shall be limited to Hall for the general assembly and Dining Room for the party onboard. (6) Management The concerned alumni association plans and manages the Reunion Onboard under the advice and guidance of its government or other agencies authorized to administer the program. (7) Program a. First one hour (from 18:00 to 19:00) is to be allocated for the general assembly of the hosting alumni association to discuss the necessary agenda. b. The party onboard may be scheduled from 19:00 to 21:00. (8) Others Invitees should bring a boarding pass authorized by the Cabinet Office (one pass per person).

- 54 -

APPENDICES

1. Addresses (1) Embassies / Consulate-General of Japan in Countries to be Visited Country Vietnam (Ho Chi Minh City) Thailand (Bangkok) Address c/o Ho Chi Minh Consulate-General of Japan 261 Dien Bien Phu Street, District 3, Ho Chi Minh City, Viet Nam c/o Embassy of Japan 177 Witthayu Road, Lumphini, Pathum Wan, Bangkok 10330, Thailand c/o Embassy of Japan Singapore Philippines (Manila) 16 Nassim Road,Singapore,258390,Republic of Singapore c/o Embassy of Japan 2627 Roxas Boulevard, Pasay City, Metro Manila, 1300, Philippines Tel (848) 3933-3510 (662) 6963000 (65) 62358855

(63-2) 551-5710

(2) Embassies of the Southeast Asian Countries in Japan Embassy of Brunei Darussalam 6-5-2 Kita-Shinagawa, Shinagawa-ku, Tokyo, 141-0001 Japan Tel: (+81-3)3447-7997 Royal Embassy of Cambodia 8-6-9 Akasaka, Minato-ku, Tokyo, 107-0052 Japan Tel: (+81-3)5412-8521 / 2 Embassy of the Republic of Indonesia 5-2-9 Higashi-Gotanda, Shinagawa-ku, Tokyo, 141-0022 Japan Tel: (+81-3)3441-4201 Embassy of the Lao Peoples Democratic Republic 3-3-22 Nishi-Azabu, Minato-ku, Tokyo, 106-0031 Japan Tel: (+81-3)5411-2291 / 2 Embassy of Malaysia 20-16 Nampeidai-machi, Shibuya-ku, Tokyo, 150-0036 Japan Tel: (+81-3)3476-3840 Embassy of the Republic of the Union of Myanmar 4-8-26 Kita-shinagawa, Shinagawa-ku, Tokyo, 140-0001 Japan Tel: (+81-3)3441-9291 / 4

Embassy of the Republic of the Philippines 5-15-5 Roppongi, Minato-ku, Tokyo, 106-8537 Japan Tel: (+81-3)5562-1600 Embassy of the Republic of Singapore 5-12-3 Roppongi, Minato-ku, Tokyo, 106-0032 Japan Tel: (+81-3)3586-9111 / 2 Royal Thai Embassy

3-14-6, Kamiosaki, Shinagawa-Ku, Tokyo 141-0021


Tel: (+81-3) 3222-4101 Embassy of the Socialist Republic of Vietnam 50-11 Moto-Yoyogi-cho, Shibuya-ku, Tokyo, 151-0062 Japan Tel: (+81-3)3466-3311 / 3 / 4 (3) Cabinet Office of Japan Third Youth Exchange Unit Office for the General Promotion of Policy on Youth Affairs and Childrearing Cabinet Office 3-1-1, Kasumigaseki, Chiyoda-ku, Tokyo, 100-8970 Japan Tel: (+81-3)3581-2210 Fax: (+81-3)3581-1609

(4) SSEAYP Alumuni Associations


As of July 19, 2013
NAME AND ADDRESS
Persatuan BERSATU (SI Brunei Darussalam) P.O. BOX 349, MPC, BB3577 Berakas, Brunei Darussalam http://www.sseaypbrunei.blogspot.com/

NAME OF PRESIDENT / SECRETARY GENERAL


Mr. Haji Jailani Bin Haji Ibrahim (1985 PY, 1995 NL), President Email: alaimet@gmail.com, Tel(Home): +673-2331529 Mobile: +673-8776823 Mr. Haji Hassan Haji Shaari (1985 PY, 1990 OBSC), Secretary General Email: hassan_shaari@yahoo.com, Mobile: +673-877-6155 Mr. Zulkifle Haji Asmad (1996 PY, 2003 OBSC), Deputy Secretary General 1 (International Email: arzoona235@hotmail.com, Mobile: +673-864-8055

SI Cambodia c/o Youth Department, Ministry of Education, Youth and Sport Bldg. 152, Norodom Blvd, P.O. Box 2441, Khan Chamkarmon, Sangkat Tonle Bassac, Phnom Penh, Cambodia SI Indonesia, Inc. Jl. Gedung Hijau 1, No. 5-B, Pondok Indah, Jakarta Selatan, DKI, 12310. Email: pengurus.sii@gmail.com URL: http://sseaypindonesia.blogspot.com

Mr. Heng Soknang (2003 PY), President Email: hsoknang@yahoo.com Mobile: +855-78 887777 M. Sreang Kimlee (2004PY, 2012 NL), 1st Vice President Email: kimlee377@gmail.com Mobile: +855-12 888 377 Ms. Hav Monirath (2005 PY), Secretary General Email: hav_monirath@yahoo.com Mobile: +855-12 299 804 Mr. Badaruzaman (2007 PY), President Email: badaruzaman@live.com, badaru.zaman@yahoo.com Mobile: +62-878-82281818 Arisza Wiryawan (2005 PY) , Secretary General Email: ariszawiryawan@yahoo.co.id Mobile: +62-81-61986330 Gabrielly Zwitveysie Allow, Secretary (2008 PY) Email: f_a_c_e_y@yahoo.com Mobile:+62-81-76038735

International Youth Exchange Organization of Japan Tokyo Nori Bldg. 6F, 2-35-14 Nihombashi Ningyocho, Chuo-ku, Tokyo 103-0013 Japan Tel: +81-3-3249-0767 Fax: +81-3-3639-2436 Email: sseayp@iyeo.or.jp URL: http://www.iyeo.or.jp/ KABESA (SI Malaysia) Lot G-05, International Youth Centre, Jalan Yaacob Latif (Jalan Tenteram), Bandar Tun Razak, Cheras, 56000 Kuala Lumpur, Malaysia Fax: +60-3-9021-7488 URL: http://www.sseaypmalaysia.org/ Email: admin@sseaypmalaysia.org

Ms. Tomoko Okawara (1987 PY), President Ms. Reiko Ohashi, Vice President Mr. Masanobu Shiratori (1993 PY, 2003 NL), Vice President Ms. Atsuko Honda (2005 Facilitator), Secretary General

Mr. Suhairi Ab. Karim (1997 PY), President Email: zhengoryen@yahoo.com.my Mobile: +60-12-390-4696 Mr. Aidi Amin Mahat (1996 PY), Secretary General Email: aoudee@yahoo.com Mobile: +60-17-267-1737 Mohamead Nazri Shah bin mohd. Salleh (1996 PY) Email: mohdnazrishah@gmail.com Mobile: +60-12-652-1172

SSEAYP International Philippines, Inc. (SI Philippines) Ms. Yvette C. Ledesma (1974 PY), Chairperson of the Board 36 Cordillera St, Mandaluyong City, Philippines 1550 Tel: +63-2-8448734 / 5315963 Email: sseayp.philippines@yahoo.com Email: cycles_10@yahoo.com Tel: +63-2-8281198 Mobile: +63-917-3012965 Ms. Leah P. Florentino (1975 PY, 1992 OBSC), President E-mail: lpf@romago.com Mobile: +63-920-9134015 Ms. Ma. Theresa C. Cuerdo (1985 PY, 2011 OBSC), Vice-President National E-mail: msgcons@yahoo.com.ph Mobile: +63-915-7742077 SSEAYP International Singapore (SIS) c/o National Youth Council Academy 113 Somerset Road, Singapore 238165 Email: sseayp.sis@gmail.com URL: http://www.sseayp.com/sis/ Mr. Alvin Lee Thiam Siew (2004PY, NL2011), President Email: alvin_yec@yahoo.com.sg Mobile : +65-96622536 Mr. Yacob bin Hussain (1992PY, 2003NL), 1st Deputy President Email: yacob.keiko@gmail.com Mobile: +65-98156249 Mr. Tang Kwok Hoong Gerald (2007 PY), 2nd Deputy President Email: gerald.spy007@gmail.com Mobile:+65-97695561 Ms. Koh Mui Hiang Jenny (1987PY, 1998NL), Secretary General Email: trendymum.jk@gmail.com Mobile: +65-96661227 Association of the Ship for Southeast Asian Thailand (SI Thailand) P.O. Box 24, Srinakhirinwirot Post Office, Bangkok 10117 Thailand Email: asseay_thai@yahoo.com URL: http://www.asseay.org/ Lao SSEAYP Alumni Association (LSAA) c/o Lao Peoples Revolutionary Youth Union Phonthan Road, Saysettha District, Vientiane Capital, Lao P.D.R. Tel/Fax: +856-21-416-727 Vietnam Alumni Club of Youth Friendship c/o Youth International Cooperation Center (CYDECO) 62 Ba Trieu, Hoan Kiem, Hanoi, Vietnam Tel: +84-4-62631935/62631942/62631938 Fax: +84-4-62631934 Email: diemhuong288@yahoo.com phamphuongchi@yahoo.com lehongnhung2@gmail.com SSEAYP International c/o International Youth Exchange Organization of Japan (IYEO) Email: sseayp@iyeo.or.jp Ms Yoriko Ii, Secretary General Ms. Yurie Shimizu (1999 PY), Deputy Secretary General Assist. Prof. Dr. Siripong Preutthipan (1991 PY, 2007 OBSC), President Email: preutthipan@gmail.com Dr. Gumpanat Boriboon (1997 PY), Secretary General Email: asseay_thai@yahoo.com Mr. Woraphat Sungnoi (1997 PY, 2012 OBSC), Deputy Secretary General Email: tamlung2u@hotmail.com Tel: +66-81-553-6951 Fax: +66-2-3649-5000 Mr. Aengphone Phaengsuwan (2008 NL), President Ms. Keooudone Sengmanivong (2000 YL, 2001 NL), Vice President Email: s_keooudone@yahoo.com Mr. Yangpao Payerver (2004 NL), Vice President Email: pao_7879@yahoo.com Ms. Bui Diem Huong (2003 PY), President Email: diemhuong288@yahoo.com

(As of July 1, 2013) Zone 1 Asia, Guam, Marshall, Midway, etc. 2 3 Zone 1 2 3 North America, Africa and Asia, Guam, South America Central Marshall, Destination America, Midway, etc. Oceania, the Middle and Near East, Category Unit of Europe Weight Up to 20g (for printed matter only) Up to 25g (for printed matter only) Up to 50g Up to 100g Up to150g Printed Matters Small Packets Up to 200g Up to 250g Up to 300g Up to 350g Up to 400g Up to 450g Up to 500g Up to 550g Up to 600g Up to 650g N.B.: An airmail to Japan is applied to the zone 1. The charge for literature in Braille is free. (Up to 7kg) The regular size is 14-23.5 cm length, 9-12 cm width, and 1 cm thickness. Up to 700g 4,250 yen 70 yen North America, Africa and South America Central America, Oceania, the Middle and Near East, Europe

Destination

Category

Unit of Weight

2. Airmail Rates from the Ship and Japan

80 yen

90 yen

Regular Size (See N.B.)

Up to 25g

90 yen

110 yen

130 yen

90 yen 120 yen 190 yen 260 yen 330 yen 400 yen 470 yen 540 yen 610 yen 680 yen 750 yen 820 yen 890 yen 960 yen 1,030 yen

110 yen 150 yen 240 yen 330 yen 420 yen 510 yen 600 yen 690 yen 780 yen 870 yen 960 yen 1,050 yen 1,140 yen 1,230 yen 1,320 yen 5,460 yen

130 yen 170 yen 290 yen 410 yen 530 yen 650 yen 770 yen 890 yen 1,010 yen 1,130 yen 1,250 yen 1,370 yen 1,490 yen 1,610 yen 1,730 yen 7,250 yen

Up to 50g Letters Up to 50g Irregular Size and Regular Size over 50g Up to 100g Up to 250g Up to 500g Up to 1 kg Up to 2 kg Postcards Aerograms

160 yen 220 yen 330 yen 510 yen 780 yen 1,450 yen 2,150 yen

190 yen 260 yen 400 yen 670 yen 1,090 yen 2,060 yen 3,410 yen

230 yen 300 yen 480 yen 860 yen 1,490 yen 2,850 yen 4,990 yen

70 yen (uniform fare) 90 yen (uniform fare)

Up to 5,000g (for printed matter only)

3Climatic Conditions of the Prefectures to be Visited in Japan


SG Prefecture Particulars (average)
highs
temperature

October

Nobember

December

Tokyo

lows humidity precipitation highs


temperature

Aomori

lows humidity precipitation highs


temperature

Miyagi

lows humidity precipitation highs


temperature

Fukushima

lows humidity precipitation highs


temperature

Ibaraki

lows humidity precipitation highs


temperature

Fukui

lows humidity precipitation highs


temperature

Nara

lows humidity precipitation highs


temperature

Wakayama

lows humidity precipitation highs


temperature

Okayama

lows humidity precipitation highs


temperature

Kochi

lows humidity precipitation highs


temperature

Nagasaki

lows humidity precipitation highs


temperature

Kitakyushu

lows humidity precipitation

C F C F (%) (mm) (inch) C F C F (%) (mm) (inch) C F C F (%) (mm) (inch) C F C F (%) (mm) (inch) C F C F (%) (mm) (inch) C F C F (%) (mm) (inch) C F C F (%) (mm) (inch) C F C F (%) (mm) (inch) C F C F (%) (mm) (inch) C F C F (%) (mm) (inch) C F C F (%) (mm) (inch) C F C F (%) (mm) (inch)

23.0 73.4 16.2 61.2 65 30.0 1.2 19.4 66.9 9.9 49.8 73 26.0 1.0 21.2 70.2 12.5 54.5 69 31.0 1.2 21.2 70.2 11.7 53.1 71 16.5 0.6 22.2 72.0 12.6 54.7 77 31.0 1.2 23.0 73.4 12.9 55.2 77 16.5 0.6 22.5 72.5 11.9 53.4 76 26.5 1.0 23.6 74.5 14.9 58.8 66 69.0 2.7 23.3 73.9 14.0 57.2 65 39.0 1.5 25.3 77.5 14.9 58.8 67 52.5 2.1 23.9 75.0 15.5 59.9 69 47.0 1.9 23.0 73.4 13.9 57.0 28.0 1.1

16.3 61.3 9.6 49.3 58 60.5 2.4 10.2 50.4 4.0 39.2 80 30.5 1.2 13.6 56.5 6.2 43.2 65 22.0 0.9 13.6 56.5 5.4 41.7 67 17.0 0.7 15.2 59.4 4.7 40.5 74 25.0 1.0 14.3 57.7 6.8 44.2 74 17.0 0.7 15.0 59.0 6.2 43.2 75 25.5 1.0 16.3 61.3 9.1 48.4 63 37.0 1.5 15.5 59.9 7.7 45.9 66 19.0 0.7 17.7 63.9 7.9 46.2 69 53.5 2.1 16.5 61.7 9.6 49.3 69 41.0 1.6 15.5 59.9 8.3 46.9 40.5 1.6

11.2 52.2 3.8 38.8 52 40.0 1.6

Source: Japan Meteorological Agency

2013