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Presenting Data in APA Style Tables* Tables condense and present complex statistical and numerical data.

Tables should not be used if the information can be presented clearly in narrative form or by using simple lists. Structure of a Table Tables have four kinds of headings: the stubhead, the boxhead, the column head, and the spanner head. These heads are illustrated below in an APA-style table and are described in subse uent paragraphs. Table ! Basic Test Battery Score Comparisons "idacticb #ub$ecta Timec #corec %irst test rund e &'T .(( -.() A-. .(*/ .0, 23'4 .0+ .!* '53-.*( -.0+ #econd test rund &'T -.*+ -.(( A-. -.0, -.(* 23'4 .07 .!! '53-.** -.70 /p8. 07 //p9.0!

#trategyb Timec #corec -.*+ -.01 .!, -.(0 -.() .!) .!) -.*, .!, .!) .(1 .06 .*0 .!) .(6 .0)

#tubhead The stubhead classifies or describes the items in the left or stub column and is positioned flush left. This column always has a heading. .f the stub listings vary, use :.tem; as the stubhead. .f a stub listing is too long for the table, continue it, indented, on the next line. .ndicate subordination among stub listings by indentation of items rather than by adding another column.

<oxhead .n simple tables, the boxhead is the heading centered over each column of data. .n complex tables =as above>, the boxhead may span two or more columns of data =each of which has a column head>. Put boxheads in the singular? use abbreviations to save space if necessary.

'olumn head or secondary boxhead 'olumn heads are centered over each column of data.

#panner head The spanner head is used within the body of the table to clarify data. .t is centered in the table and is placed within hori@ontal rules than the table. The spanner head separates the columns into divisions, which spans the same box heads and either the same or different stub column listings.

#tub column listing =stubs> #tubs are place flush left under the stubhead

#ections adapted from Aaval Air Barfare 'enter Training #ystems "ivision. =*000>. 2anual of style for naval air warfare center training systems division technical publications. Crlando, %5: Aaval Air Barfare 'enter


b. on the pages. or provides information relating to the table as a whole. allow generous spacing between columns.t is designated by the word :Aote. 7. . Probability levels and the number of asterisks need not be consistent among tables. .. c. never as :the table below.. !+. There are three types of notes--general. !*.='ontinued>. Type footnotes to tables flush left at the foot of the table. a general note ualifies. Aumber tables consecutively. .f the table re uires a full page or several pages. and is indicated by an asterisk for the lowest level. . 'apitali@e the first letter of the first word of all heading words. followed by a period and two spaces.0(+.g.. Place a line spanning the width of the table one line below the last line of the title. . but in a text format that uses spaces to simulate the appearance of table columns.n planning the table. b. and align material in each column. (. "o not repeat the title.f a table runs for several pages. Type the table and its number on a line by itself. a probability level note indicates the results of tests of statistical significance. +. "esign tables. place the table at the top of the following page. 6. &ive every table a brief and informative title? format the title in title case =capitali@e first letters of ma$or words> and using italics. and progresses upward. do not place a @ero in front of a decimal =e. %ollow the table and footnotes with two blank lines before resuming text. !0. 1. and probability level? and they should be placed under the table in that order. ). Table *. place short tables in the text after the paragraph in which they are first mentioned. both flush left.>..n these cases. Creating APA Formatted Tables in Word The first rule in creating APA formatted tables in Bord is to start with your data in a table format. a. . !!. specific. c. the trick is to first convert all the spaces * . . Place a line spanning the width of the table one line below this statement on each page. begin each succeeding page with :Table . with the order of superscripts hori@ontal across the table by rows. Ese hori@ontal rules to demarcate boxheads.f possible. using Arabic numbers. Place a line spanning the width of the table below the last line of data. or :the following table. place it on the page=s> following the reference paragraph. followed on a new line by the table title. column heads and spanner heads? do not use vertical lines =downrules> !(. explains. etc. a specific note refers to a particular column or individual entry and is indicated by a superscript letter =a. . when possible. Ctherwise.0(+>. so that they can be read with the report held in the normal vertical =DportraitD> position. not 0. #pecific notes are independent from any other table and begin with the superscript a in each table. Align decimal points. -efer to the table in the text as Table !. *. !7. #ometimes your data will not exit in a actual tabular format.Basic Rules and Guidelines !. Enless needed for clarity. 2ost tabular output copied from #P## into Bord retains table formatting but will need modification to meet APA style standards =as described below>.

!.9364 Cnce your data is in a Bord table. from the main menu. <etter to learn these lessons now than after your award-winning dissertation gets kicked back for formatting problemsI ( .6443 . click %ormat 8 <orders and #hadings to bring up the <orders and #hadings dialog c. click %ormat 8 <orders and #hadings to bring up the <orders and #hadings dialog +.0000 89.0000 89.89. 1.9364 Then using Table 8 'onvert 8 Text to Table.. you would convert the above row =really all similarly formatted rows all at once> to a formatted table as below: ENROLL 40. first clear A55 existing grid lines from your table a.n addition. *. in the Preview area click on the icon corresponding to where you want the line to border the cells in the row =top or bottom> 6.1385 . you need to apply hori@ontal rules to demarcate your boxheads. in the <orders Tab =lower right> make sure Applies to is set to FTableF d. follow these steps =Bord *00(>.g. then click CG =Bord removes all printed grid lines from the table> *.. one should always use decimal alignment for data in a table =check BordHs 4elp for how to use decimal tabs. use the 5ine Bidth dropdown to select the line width =best at ! pt> ). Ese hori@ontal rules to demarcate boxheads.6422. column heads and spanner heads.between the output columns into a consistent character that Bord can recogni@e. you must keep all tables within your page margins! This often re uires resi@ing the table columns or even reformatting the whole table to simplify it.9364 40. select the row or cell in which you want a line immediately above or below the text in that row =select a cell by placing your cursor inside it? select a row either by dragging your mouse through all the cells or by clicking in the margin area $ust to the left of the row> (. Then you can apply BordFs Table 8 'onvert 8 Text to Table function. Three general rules apply: !. in the <orders Tab =lower right> make sure Applies to is set to F'ellF 7.6422 .. Place a line spanning the width of the table one line below the last line of the title. repeat steps *-6 for each row or cell to which you want to apply a hori@ontal line. .6422 . column heads and spanner heads? do not use vertical lines (downrules) (.. Place a line spanning the width of the table below the last line of data To apply your hori@ontal rules. confirm the placement of the line in the Preview area then click CG to place the line at the top or bottom of the selected row or cell. a tab or a comma. 5ast. from the main menu.40. you would first convert the following row output: ENROLL to: ENROLL.6443 .6443.1385 . under the Setting examples click inside the Aone icon. Place your cursor anywhere inside your table b.1385.0000. e. %or example.

+ .

Table + also presents data on three groups.* +.6. The first three tables show how to present summary descriptive data.1 !7...f you have BordFs #how &ridlines table feature turned on.6 (*.7K 'onfidence .0! #" !.!.! 16. but the groups are subcategori@ed by gender. with confidence intervals for the reported means.7 !..!) 2ean 6*. either turn it off or print these pages to see the proper use of and placement of hori@ontal lines. Table ! summari@es descriptive data on a single sample. Aote also that Table + incorporates the table number and title into a single top cell.( #" +.) 1!.0 1(.! 7.(.+ !1.11 Age =years> 4eight =cm> Beight =lbs> %orced Jital 'apacity =5> Table * #a$ %eight &oss 'ata A !1 !1 &roup ! =placebo> &roup * =test> 2ean -!.1..! *.+ .) !)+. *...E am!les of APA Formatted Tables in Word The following are examples of Bord tables correctly formatted to meet APA style guidelines.) #" 7.) .. Table ! Characteristics of Elderly Subjects (N = !!" 2inimum 2aximum )7.1 6. Table * provides a comparison of two groups and Table ( presents data on three groups.( 7 .0 !*1.!! -7.7 1+.7.6 . Descri!ti"e Data E am!les.7 1!.00 ).nterval for 2ean 5ower .0 ..7 16. .7 17.7 1.6* Table ( 'iastolic Blood (ressures by )roup Based on 'rug 'ose "ose =mg> 0 !0 *0 Total A *0 *0 *0 )0 2ean .+ 1.6 .7 (!+.( Epper .

sing T$o Note Ta-ing *ethods .*K !0.1K + !7.** .!6 . as used to present categorical association data.. .!. K by row> in a contingency table because given the counts and totals. the Table 7 format is the more common approach to presenting data like these. Table 7 Comparison of E/perts0 #atings 3xpert ! -ating 4igh 5ow -isk -isk )) 1 7!.!+ All .(0 .*0 .*+ Aote: (0 men L (0 women distributed e ually into three groups of n M *0 2ethod Contingency Tables# Table 7 and ) provide simple examples of a *x* contingency tables..!6 . The only difference between these tables is provision of the expected counts =Table 7> vs. Gappa.*. .* 60 ** 6.!1 . provision of the cell percentages by row =Table )>.!0 .!( . There generally is no need to provide all three measures =count.+6 .+K 60 ** 1+.0 !00 3xpert * -ating 4igh -isk 5ow -isk 'ount 3xpected 'ount 3xpected Total Table ) Comparison of E/perts0 #atings 3xpert ! -ating 4igh 5ow -isk -isk )) 1 1.*1 .Table + Change in )(A for *ale and +emale Students .)K (0 Total 6+ !00K *) !00K !00 ) 3xpert * -ating 4igh -isk 5ow -isk 'ount -ow K 'ount -ow K Total . 4owever.* + !1. we can easily compute the expected count andNor K by row.g.!+ .!) .*7 . e.*) .0 *) *).!+ .)+ .*+ 'ontrol .ersus Control &ender 2ale %emale All 2ean #" 2ean #" 2ean #" ! . expected count.(( .*! * .1 (0 Total 6+ 6+.(0 . 'hi-s uare. etc.1 **. expected fre uencies. since the computation of *x* table statistics is based on observed vs.

nstruct -ating .7// Cverall -ating .+(// -egression -esidual Total //p 9 0.6(1// .7.!1 df ! 6.)(0// .0 )!6. Table 6 provides a simple four-variable bivariate correlation matrix.176// . Table .+0 **.)01// .)7 df * 76 7.*1 (*1.nstruct -ating 3ase -ating //p 9 0.A for the #egression E2uation3 4eight (cm" on +orced . Summary of AN1. Aote the use of the asterisks and table note to identify level of significance.(// .0! 6 .Scale Scores and )lobal #atings Admin -ating . 2ean # uare !06(. Table 6 (earson Correlation *atri/ among Benchmar..+)0// 3ase -ating .).0! Analysis of $ariance and Co"ariance. <etween &roups Bithin &roups Total //p 9 0.1. % +).17 (+7!.Correlation and Regression E am!les. Table 1 provides a summary of the AACJA for a simple regression e uation.10*// .1. 2ean # uare *11.A #um of # uares *!+).0! Table 1 AN1.*1 .. Table . provides an example of a simple AACJA table in APA format.10 !(0+. Table !* provides an example of a simple AA'CJA summary table. 5ast...0// #cale #core Admin -ating .1.1 6.+! % ). Table !0 =one-way AACJA> and Table !! =repeated measures AACJA> show two ways to present AACJA post-hoc comparison data.ital Capacity (&" #um of # uares *11.))!// .

.61// Partial 3ta # uared . 5ower Epper "rug "rug "iff =.0).7K 'onfidence .07 The above format is simplified somewhat from the output of a statistical program.(! -0.1 !+.7/ !.6. 5ower Epper <ound <ound -).71// !07..6 !0 *0 / p 9 0. The following example =using different data> eliminates much of the complexity and redundancy of the above format and is preferred: Table !! Bonferroni Comparison for %ee.7K '.1 % . //p 9 0.nterval =.07 2ean Beight "ifference =kg> -7.( 0 *0 0 !0 -!0. Beek 0 Beek *0 vs.! ! 2ethod 7*6.* -)..!/ -(.7 -!+.0+ 0.6 -6.! *0 !+.. 3rror 0.!/ !.) -!+.0! 2ean # uare +.of %eight *easurement 'omparisons Beek 1 vs.0+ -!6.> =O> 2ean #td.+ !6.. 1 .*( (.*0 +.0+ Table !* Analysis of Covariance Summary #ource #um of df # uares Pretest +.7 !.* -!0.6! .1+.1/ *.! -.6( 0.-O> 3rror <ound <ound "ose "ose 0 !0 !0.)+ !.!+ -(. Beek 0 Beek *0 vs.7( *.6! -7.7 ).0!/ -*.7 !0.7/ (. Beek 1 / p 9 0.*0 ! 3rror !++.! 7*6.7 !.+ .6 .) !.0).0(/ #td..7 !.Table !0 Tu-ey 4S' Comparison for 'iastolic Blood (ressure .1 6.