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LIGHT OF LIFE TRUST

TRAVEL AUTHORISATION FORM

Name Location Names of all
employees
Role/ Period of travelling with
Designation Statement you to the same
destination

Departure Return Purpose Allowance as per Mode of Amount Approved Event/
From To Project Donor
Date Date of Travel HR Policy Transport in Rs. for Rs. Activity

APPROVED
SUBMITTED BY
BY
NAME

SIGNATURE

DATE
LIGHT OF LIFE TRUST

ADVANCE REQUEST FORM

Name Location Form No.

Designation Project

Period of Donor
Statement
Event/
SUMMARY Activity
a Date of Previous advance received
b Previous advance received in Rupees
c Expenses during the fortnight as per Summary Sheet
d Expenses estimated for the next fortnight
e Balance in hand (b-c-d)
Total Expenditure estimate for the month as per schedule
f
below in Rupees
g Advance requested for the month in Rupees
h Amount Sanctioned for the month in Rupees
i Amount to be Sent this fortnight in Rupees
j Amount to be Sent in next fortnight in Rupees
Project Manager CEO Trustee
Code No. Expense head Administrative Expenses
Activity Expenses Details Amount Amount Remarks Amount
Recommended Approved Sanctioned
Purchase of Fixed Assets
4030 Furnitures & Fixtures
4040 Vehicles
4050 Office Equipment
4060 Musical Instruments
Expenditure in respect of Properties
90100001 Rates, Taxes & Cesses
90100002 Repairs and Maintenance
90100003 Salaries & Security
90100004 Insurance
90100005 Depreciation
90100006 Rent
Other Expenses
90110001 Advertisement, Marketing & Promotion
90110002 Bank Charges
90110003 Conveyance
90110004 Hire Charges
90110005 Hospitality
90110006 Lodging & Boarding
90110007 Professional Fees & Consultancy
90110008 Software Expenses
90110009 Transportation
90110010 Travelling
90110011 Trustees' Meeting
90110012 Website Expenses
90110013 Newspapers & Periodicals
Establishment Expenses
90120001 Establishment Expenses
90120002 Communication
90120003 Office Maintenance
90120004 Postage & Courier
90120005 Printing, Photocopying & Stationery
90120006 Repairs & Maintenance
90120007 Salary & Bonus-Head Office
90120008 Staff Welfare
90120009 Utilities
90120010 Honorariums
90120011 Mobile Reimbursement
Legal Expenses
90140001 Legal Expenses
Contribution & Fees
90160001 Membership Fees
Miscellaneous Expenses
90180001 Miscellaneous Expenses
Educational & Child Development
90220001 Academic Material
90220002 Child Welfare
90220003 Children's Clothes
90220004 Class Fees
90220005 Conveyance of Children/Parents
90220006 Conveyance on Home Visits
90220007 Health & Medical Expenses
90220008 Honorariums to Teachers
90220009 Nutritious Food
90220010 Salary & Bonus-Project Offices
90220011 Scholarship
90220012 School Uniform, Raincoats, Shoes
90220013 Staff Recruitment & Training
90220014 Books & Teaching Aids
Total

Total Amount in Words :

Mode of
Cheque No.
Payment

CEO TRUSTEE FINANCE
APPROVED FOR SANCTIONED APPROVED FOR TALLY
SUBMITTED BY
PAYMENT FOR PAYMENT PAYMENT VOUCHER NO.

NAME

SIGNATURE

DATE
LIGHT OF LIFE TRUST
SUMMARY OF EXPENSES FOR THE FORTNIGHT

Name Location

Designation Project

Period of Statement Donor

Event/
Activity

Date of
Serial No. Description and Purpose of Expense Paid To Expense Supporting Nos. Amount in Rs.
Incurred

Purchase of Fixed Assets
4030 Furnitures & Fixtures
4040 Vehicles
4050 Office Equipment
4060 Musical Instruments
Expenditure in respect of Properties
90100001 Rates, Taxes & Cesses
90100002 Repairs and Maintenance
90100003 Salaries & Security
90100004 Insurance
90100005 Depreciation
90100006 Rent
Other Expenses
90110001 Advertisement, Marketing & Promotion
90110002 Bank Charges
90110003 Conveyance
90110004 Hire Charges
90110005 Hospitality
90110006 Lodging & Boarding
90110007 Professional Fees & Consultancy
90110008 Software Expenses
90110009 Transportation
90110010 Travelling
90110011 Trustees' Meeting
90110012 Website Expenses
90110013 Newspapers & Periodicals
Establishment Expenses
90120001 Establishment Expenses
90120002 Communication
90120003 Office Maintenance
90120004 Postage & Courier
90120005 Printing, Photocopying & Stationery
90120006 Repairs & Maintenance
90120007 Salary & Bonus-Head Office
90120008 Staff Welfare
90120009 Utilities
90120010 Honorariums
90120011 Mobile Reimbursement
Legal Expenses
90140001 Legal Expenses
Contribution & Fees
90160001 Membership Fees
Miscellaneous Expenses
90180001 Miscellaneous Expenses
Educational & Child Development
90220001 Academic Material
90220002 Child Welfare
90220003 Children's Clothes
90220004 Class Fees
90220005 Conveyance of Children/Parents
90220006 Conveyance on Home Visits
90220007 Health & Medical Expenses
90220008 Honorariums to Teachers
90220009 Nutritious Food
90220010 Salary & Bonus-Project Offices
90220011 Scholarship
90220012 School Uniform, Raincoats, Shoes
90220013 Staff Recruitment & Training
90220014 Books & Teaching Aids

TOTAL

PROJECT HO FINANCE
BILL
APPROVED ACCOUNTED
SUBMITTED BY REGISTER
BY BY
ENTRY BY
NAME

SIGNATURE

DATE
PROJECT HEAD
A/c Code
(to
Approved for Rs. be entered
by
Accountant)