Cómo convertir archivos de Lotus 123 a Excel

En un momento, Lotus 123 era la hoja de cálculo dominante en el mercado. En la década de los 90 comenzó a perder su porción del mercado con Excel. Cargar los archivos de Lotus 123 en Excel es factible y hay dos maneras de hacerlo: guardar el archivo en formato Excel desde Lotus 123, o bien abrir el archivo de Lotus 123 en Excel y dejar que éste maneje la conversión.

Necesitarás
 

Excel 1997 o posterior Lotus 123 (recomendado)

Instrucciones

1.-Abre tu archivo en Lotus 123. 2.-Dirígete al menú "Archivo", selecciona "Guardar como" y guárdalo como un archivo de Microsoft 97
(*.xls).

3.-Abre el archivo .xls resultante en Excel. 1.-Abre Excel. 2.-Ubica el archivo de Lotus 123 (con una extensión de *.wk4 en la mayoría de los casos). 3.-Haz clic en "Abrir". Excel te indicará que lo apruebes antes de convertir el archivo. 4.-Dirígete al menú "Archivo" y selecciona "Guardar como" para guardar una copia del archivo como un
formato nativo de Excel.

Cómo convertir wk1 a xls
Es posible que necesites tener acceso a archivos de Lotus 1-2-3 cuando tienes solo el Excel para abrirlos. Puedes convertir los archivos de Lotus fácilmente abriéndolos en el Excel y guardándolos en el formato XLS. Sin embargo, pueden producirse problemas. Por ejemplo, los archivos WK1 mantienen su formato en un archivo separado del que contiene los datos.

Instrucciones

1.-Confirma que tanto el archivo de datos como el de formato del WK1 estén en la misma carpeta. 2.-Abre el menú desplegable "Archivo" del Excel. Haz clic en "Abrir". Busca y abre el archivo WK1 en la
carpeta del directorio. No abras el archivo de formato tu mismo, solo el que tiene la extensión WK1.

3.-Abre el menú desplegable "Archivo" nuevamente. Haz clic en "Guardar". Selecciona .XLS como tipo de
archivo en el panel Guardar. Selecciona "OK". Excel convertirá la planilla al formato de Excel.

4.-Abre el archivo .XLS convertido para revisar si tiene errores. Busca la frase "la fórmula no se convirtió
correctamente". Si Excel no pudo convertir una fórmula, mostrará el valor de la misma y tendrá el mensaje "la fórmula no se convirtió correctamente" en un comentario de la celda. Para buscar esta frase en los comentarios, abre el menú desplegable Editar y haz clic en la siguiente secuencia: "Buscar > Buscar en: Comentarios". Recrea las fórmulas que se hayan perdido cuando sea posible.

5.-Imprime las nuevas planillas y compara los números con las impresiones de las planillas originales de
Lotus, si están disponibles. Esta es una revisión original para asegurarte de que la conversión se haya realizado correctamente.

Sugerencias para la importación de archivos de Lotus 1-2-3 a Excel
Este artículo contiene información acerca de los posibles problemas que pueden surgir al importar archivos de Lotus 1-23 en Microsoft Excel.

Abrir archivos de WK4
Para abrir archivos de Lotus 1-2-3 WK4 en Microsoft Excel versión 5.0, debe obtener el convertidor de archivos de Lotus 1-2-3 WK4. El convertidor de archivos de Lotus 1-2-3 WK4 está disponible en la nota de aplicación "Lotus 1-2-3 WK4 File Converter" (WE1130). Nota: Microsoft Excel 7.0 y Microsoft Excel 97 incluyen un convertidor de archivos Wk4. El convertidor incluido con Microsoft Excel 7.0 permite leer el formato de archivo de Lotus 1-2-3 Wk4. El convertidor de Microsoft Excel 97 le permite leer y escribir el formato Wk4.

Abrir archivos de WK4
Cuando se abre una hoja de cálculo de Lotus 1-2-3 o un libro, Microsoft Excel aplica el formato almacenado en cualquier asociado .fmt,. fm3 o en todos los archivos. Asegúrese de que el archivo de formato asociado se almacena en la misma carpeta que el archivo .wk. archivo. Si se vuelve a guardar un archivo de Lotus 1-2-3 en formato de Microsoft Excel (.xls), Microsoft Excel guarda los datos y el formato en un único archivo de libro.

Formato
En Microsoft Excel 5.0, cuando se abre un archivo de Lotus 1-2-3 WK4, objetos de dibujo, como macros botones, cuadros de texto y líneas, no se convierten. Además, se muestran los nombres de hoja de cálculo como el valor predeterminado de Lotus 1-2-3: A, B, C y así sucesivamente. El convertidor de archivos de Lotus 1-2-3 WK4 no convierte los objetos de dibujo en una hoja de cálculo. Esto incluye cualquiera de los siguientes elementos: arc arrow button ellipse embedded object freehand Nota: este problema no se produce en las versiones posteriores. line polygon polyline rectangle rounded rectangle text

Objetos
Microsoft Excel 4.0 y versiones posteriores: En el Lotus 1-2-3, versiones 3.x y posterior, puede crear un gráfico en una hoja de gráfico o crear el gráfico como un objeto en la hoja de cálculo. De forma predeterminada, Microsoft Excel convierte automáticamente los gráficos asociados a una hoja de cálculo de Lotus 1-2-3. Load_Chart_Wnd=0

Bases de datos Cada vez que abra un archivo de Lotus 1-2-3. En Microsoft Excel 3. Microsoft Excel mostrará 0 para Falso y 1 para Verdadero. en Lotus 1-2-3. a continuación.x: Cuando importa un archivo que contenga un gráfico. Por ejemplo. Por ejemplo. Microsoft Excel muestra True o False en la celda. Lotus 1-2-3 evalúa las expresiones booleanas en 0 o 1 y muestra 0 o 1 en la celda. se evalúan de manera diferente. puede importar una hoja de cálculo de Lotus 1-2-3 que contiene un gráfico en la hoja de cálculo. se selecciona la casilla de verificación de la Entrada de fórmula de transición . y se encuentra "Johnsen". como @MOD. 2. "Couto". si desactiva la casilla de verificación Evaluación de fórmulas de transición y escriba el texto en la celda A1 y el valor 100 en la celda B1. Lotus 1-2-3 asigna un valor de 0 (cero) a la celda. Haga clic en la ficha transición . rangos de criterios de base de datos se evalúan de forma diferente al extraer los datos. Haga clic en Evaluación de fórmulas de transicióny haga clic en Aceptar. Por ejemplo. Gráficos La base de datos. @VLOOKUP y @HLOOKUP.x y 3.B1) fórmula devuelve el valor 100. Si desactiva la casilla de verificación Evaluación de fórmulas de transición .Debido a que Microsoft Excel puede leer archivos Impress. la hoja de cálculo =SUM(A1. En el menú Herramientas.Sin embargo. buscar datos y utilizar funciones de base de datos. Cálculos Matemática orden de precedencia de diferencias Esta tabla compara los operadores matemáticos empleados por Microsoft Excel y Lotus 1-2-3. se asigna un valor de 0 a celdas que contienen texto. puede copiar el gráfico a la hoja de cálculo. Para hacer que Microsoft Excel calcular fórmulas como Lotus 1-2-3. Se le preguntará si desea convertir el archivo a un gráfico de Microsoft Excel. por ejemplo.x. criterios y extraer rangos definidos se importan correctamente y funcionan correctamente. Microsoft Excel 2.x y 3. un criterio de "Juan" busca sólo las filas con celdas que contienen "Juan". Si hace clic en Sí . Microsoft Excel 2. (FM3) y siempre (todos) formato de archivos. Lotus Microsoft . siga estos pasos: 1. En Microsoft Excel. la fórmula = A1 + B1 devuelve #VALUE! valor de error. Cuando se utiliza una celda que contiene texto en una fórmula. Si selecciona la casilla de verificación Evaluación de fórmulas de transición . Sin embargo. cuando se utiliza una función de hoja de cálculo en Microsoft Excel. un criterio de "Juan" encontrará filas que contienen celdas con valores que empiezan con "Juan". no se pueden combinar texto y entradas numéricas en la misma fórmula. las celdas que contienen "Juan".x muestran un mensaje para cada gráfico que se almacena con la hoja de cálculo o se encuentra en la hoja de cálculo. Sin embargo. haga clic en Opciones. Algunas funciones. la expresión 2 < 3 muestra 1 en la celda para representar verdadero. Microsoft Excel crea una nueva ventana de gráfico. Microsoft Excel calcula las fórmulas de forma diferente de Lotus 1-2-3.

Vínculos Microsoft Excel y Lotus 1-2-3 utilizan los mismos sistemas de fecha de serie. Para corregir esta diferencia. pero devuelve 16 en Microsoft Excel. la función devuelve un #NUM! valor de error. 2078. Microsoft Excel rellena la celda con 255 signos de número (#). Los valores de la serie en Microsoft Excel 7. en Lotus 1-2-3. WK4 de Lotus 1-2-3 que contiene un vínculo a otro archivo. =-(2^4) resultado -16. Los valores de fecha de serie en Lotus 1-2-3 intervalo de 0 a 73050 (31/12/2099). a continuación. Por ejemplo. al abrir un archivo. Orden de cálculo En Microsoft Excel. Nota: este problema no existe en Microsoft Excel 97 porque permite fechas hasta el año 9999.Operator 1-2-3 Precedence Excel Precedence --------------------------------------------------------------Exponentiation Positive and negative Multiplication and division Addition and Subtraction Comparison ^ + and 1st 2nd ^ + and 2nd 1st * and / 3rd * and / 3rd + and - 4th + and - 4th = < > <= >= #not# #and# and #or# & 5th = < > <= >= NOT() AND() and OR() & 5th Logical NOT Logical AND and OR String concatenation 6th 7th 6th 7th 7th 7th Nota: Lotus 1-2-3 evalúa el operador de exponenciación (^) antes que el operador de negación (-). WK4 de Lotus 1-2-3. Para actualizar un vínculo externo en un archivo. Nota: si desea abrir el documento de origen. haga clic en vínculos en el menú Edición . guarde el archivo en formato de libro de Microsoft Excel. . las celdas pueden actualizarse con un #REF! valor de error. siga estos pasos: 1. la fórmula =-2 ^ 4 devuelve el valor -16. Microsoft Excel se evalúa primero el operador de negación. Si importa una hoja de cálculo que contenga una fecha con formato con un año más tarde 2078. Si importa una fecha de Lotus 1-2-3 que contiene una función de fecha con un año más tarde. Para evitar este comportamiento. 2. Haga clic en Actualizar ahora. En Microsoft Excel.0 y anterior entre 0 (1/1/1900) a 65380 (31/12/2078). En el cuadro de diálogo vínculos . utilice paréntesis para cambiar el orden de evaluación. Por ejemplo. haga clic en Abrir. seleccione el vínculo que desee actualizar.

Microsoft Excel coloca la macro convertida en una nueva hoja de macro. Microsoft Excel 4. y. presione CTRL + P. Volver arriba | Enviar comentarios 123 to Excel Conversion issues Excel opens and saves the following Lotus 123 file formats. haga clic en la opción Verbose . Microsoft Excel 4.0a y posterior: Algunas versiones anteriores de Microsoft Excel pueden ejecutar macros de Lotus 1-2-3 directamente." versión 4. haga clic en Lotus 1-2-3. Para obtener más información acerca de la importación de hojas de cálculo. 5. This Lotus 123 release Saves data in this file format . abra la hoja de cálculo de Lotus 1-2-3 que contiene la macro. 3. En el menú de traducir . a continuación. Volver arriba | Enviar comentarios 1. Referencias Para obtener más información acerca de cómo convertir archivos de Lotus 1-2-3. Por ejemplo. Esto es diferente de cómo Microsoft Excel almacena las macros. 4.0 h y posteriores) y Excel 2000 no ejecutan macros de Lotus 1-2-3. presione ALT+BARRA ESPACIADORA.Convertir fechas Las macros de Lotus 1-2-3 se almacenan directamente en la hoja de cálculo. haga lo siguiente: En Microsoft Excel. haga doble clic en el texto seleccionado para ir al tema "Información clave para usuarios de todos los niveles" . 38. Para abrir el menú de control. presione CTRL y la letra asociada para la macro. Seleccione el nombre de la macro que se va a convertir. Microsoft Excel almacena las macros en una hoja de macros (en Microsoft Excel 4. escriba el texto siguiente Conversión de archivos de Lotus 1-2-3. Al abrir un archivo de Lotus 1-2-3 que contiene macros. Para ejecutar la macro de Lotus 1-2-3. páginas 41-64.versión 3.0. puede ver una lista de todos los disponibles 1-2-3 las macros en la lista de nombres definen para ese libro. Seleccione el nombre de la hoja de cálculo que desea convertir.0 y versiones posteriores. Nota: Excel 97 con la actualización de seguridad (8.0. haga clic en Aceptar. Si desea que el traductor de macro de la lista 1-2-3 al lado de la macro convertida de Microsoft Excel. haga clic en la ficha índice de la Ayuda de Microsoft Excel 97. fórmulas. Haga clic en Convertidor de Macroy. 2. En el menú control. referencias y formatos de las versiones de Lotus 1-2-3 consulte "cambiar a Microsoft Excel de Lotus 1-2-3.0 y versiones anteriores: Para convertir las macros de Lotus 1-2-3 (reescritura) de macros de Microsoft Excel. No es necesario traducir (reescritura) la macro. a continuación. o en "Manual del usuario".0) o en una hoja de módulo de las macros escritas en Visual Basic para Aplicaciones para Microsoft Excel 5. haga clic en Ejecutar. páginas 24-31.

Opening and Saving Lotus 123 Worksheets in Microsoft Excel The majority of your Lotus 123 worksheets can be converted to Excel format by opening them and then saving them in Excel. links that are incorrect.0 3.WK4 files before you try and open them in Excel. 123/W.1.1. FMT WK3 WK3.01. 2.123) not currently supported by Excel. 2. To open a Lotus 123 worksheet in Excel 1.4 3. In some cases. . 3. since each audit catches different problems.1 4.x. major decisions have been made using worksheets that have been incorrect for years.0 I can’t open my Lotus file in Excel WKS WK1. 5. Most data and formatting created in Lotus 123 are fully supported by Excel.1+. 2. click Open.0. R1. On the File menu. select the name of the worksheet. The only way to catch these errors is with a worksheet audit. Auditing Your Worksheets Before Conversion Auditing your Lotus 123 worksheets before conversion catches problems inherent in the original worksheet. Click Open. ALL WK1. The following Excel features are particularly useful for auditing: o o o Auditing submenu commands (Tools menu) Find command (Edit menu) Special button in the Go To dialog box (Edit menu) Note If Excel encounters formulas that it cannot convert when you open a Lotus 123 worksheet. Excel indicates this by displaying a cell comment (and cell comment indicator) in the cell. containing the message "Formula failed to convert. or unexpected problems for which you might need additional help. 3.3. The original formula is discarded.0. circular errors. and bad range names. You can do the audit while the worksheet is in Lotus 123 or after it is converted to Excel. such as values that have replaced formulas. 4. Auditing Converted Worksheets Audits conducted by the industry on corporate MSDOSbased worksheets have found that approximately 30 percent of all worksheets contain serious errors. The best course is a partial audit on both sides.2 2. incorrect results. In the Files of type (Windows) or List files of type (Macintosh) box. 2. click Lotus 123 Files.x5. You must save these as . FM3 WK4 Excel will open files created in Lotus 123 versions 2. Auditing Your Worksheets After Conversion Auditing after conversion catches problems introduced by the conversion process or by reorganization and linking. The latest versions of Lotus 1-2-3 use a file type (. Excel converts the Lotus 123 worksheet and opens it. Below the Look in (Windows) or Select a document (Macintosh) box.". only the resulting values are displayed. 1A 2. Auditing worksheets in Excel helps you find formulas that did not convert.

click Comments. 4. Formulas that do not convert are discarded. On the File menu. and then displays another dialog box asking you whether to continue alerting you each time a cell does not convert. and then click the Sheet tab. click Find. you can select all cells with cell comments. you can also use the File Conversion Wizard addin. After you have converted the files. a separate file is created and saved along with the worksheet. The first cell containing the text you entered is selected. Cell comments consist of all comments inserted by Excel during the conversion process. containing the message "Formula failed to convert. print the same pages and reports from Excel and make a tick-check comparison between them. Under Print. I’ve lost all the formatting from my converted file Lotus 123 files When formatting is applied to a Lotus 123 WK1 or WK3 worksheet. If you have formulas in cells that cannot be converted. click Page Setup. 3. type formula failed to convert Click Find Next. Excel notifies you that it cannot read the record. select the option you want in the Comments box. 2. as well as all cells converted from WK3 files that contain Lotus 123style text notes in their formulas. How do I find all cells with cell comments 1. you can find cells that: o o Supply values to the active cell ( Precedents option) Use the value in the active cell (Dependents option) . In the Find what box. Using the options in this dialog box. This selects all cells with comments. but the result of the formula is preserved and Excel attaches a comment to the cell. On the Edit menu. How do I search for cells containing formulas that did not convert correctly 1. How do I print cell comments 1. My results are not the same after conversion. remembering to ensure they are calculated (function key F9) first. Check that the formatting file was in the same directory as the . The Special button in the Go To dialog box (Edit menu) is a powerful tool for auditing converted worksheets. If the results are the same. 5. You can also print the comments along with the sheet and then use this printed document as a reference for troubleshooting. allowing you to see where your formulas did not convert. Click the Find Next button again to go to the next cell with a comment containing the text.WK* file. A message appears if the text cannot be found. click Go To." What is the file conversion wizard? If you want to convert multiple worksheets to or from Lotus 123 format. In the Look in box. Click Special. After you have converted the worksheet. and then click Comments. your conversion has been successful. 2. On the Edit menu.How do I know if my work has been successfully converted? We recommend that you print the key pages or reports from your Lotus files before you convert them. 2.

8. Then no nesting is needed.67.43.@IF(a1="Aug". or trace the error path of a cell containing an error value. Translating Lotus 123 Nested Formulas Perhaps the most common reason for the "Cannot read record" message when converting Lotus 123 formulas to Excel occurs when a formula in your Lotus 123 worksheet uses more than seven levels of nesting.1) where table is a range name that refers to the following twocolumn table. many such nested formulas exist in order to construct elaborate alternative calculations based on a range of current conditions. In this case.34.@IF(a1="Sep".@IF(a1="Apr".) Using a table in this way is not only easier to read than the original formula.@IF(a1="Jul". Alternatively. suppose that in one cell you have the following Lotus 123 formula that arrives at a value. you can break the formula into sections of less than seven nested segments before conversion.12. To make conversion to Excel easier.@IF(a1="Mar".3. For example.table. but it is also easy to modify by changing or adding new values. Use the Auditing submenu commands (Tools menu) to display tracer arrows. such as @IF statements. (The offset argument 1 is automatically converted to 2 because Excel starts counting at 1. which you can use to trace the flow of data between cells on your worksheet. Do my old macros work in Excel? Excel includes the Macro Interpreter for Lotus 123 users.4. not 0. a better solution is to create a formula using @VLOOKUP and refer to a table elsewhere on the worksheet. based on the name of a month from January to September: @IF(a1="Jan". but rather a term you can look up in online Help for more information. To get around this. Cell tracers are arrows drawn on a worksheet that point to the precedents or dependents of a selected cell.o o o o o Contain only values (Constants option) Contain only formulas (Formulas option) Contain error values (Errors check box under Formulas option) Contain comments (Comments option) Contain different reference patterns in a row or column (Row differences or Column differences option) Auditing with Cell Tracers Another auditing feature included with Excel is cell tracers. The Excel term is not necessarily an exact equivalent of the Lotus 123 term. the formula converts without problems. and it works properly.2. and you end up with a more readable and structured formula.@IF(a1="May". located anywhere on the worksheet. rewrite the formula like this in Lotus 123: @VLOOKUP(a1. Terminology and Equivalents Microsoft Excel Terms for Lotus 123 Users The following table lists Lotus 123 terms and their Excel counterparts. This Lotus 123 term Corresponds to this Excel term or concept . However. which provides macro conversion support.32.@IF(a 1="Jun". you can point to Auditing and then click Show Auditing Toolbar to display the Auditing toolbar. Jan 12 Jun 8 Feb 2 Jul 43 Mar 4 Aug 3 Apr 34 Sep 67 May 32 When you then open the file in Excel (and transition formula evaluation is automatically turned on).@IF(a1="Feb".0))))))))) This formula has nine levels of nesting.

@Function Address Anchor cell Border CALC indicator Cell pointer Column labels Command prompt Control panel Copy Crosshatching Current cell Current worksheet Data labels Data range Data table 1 Data table 2 Date format Erase Formula criteria Global Graph Graph labels Graph titles Highlight Indicator Input range Label Labelprefix Label/matching criteria Logical 0 Logical 1 Menu pointer Mode indicator Move Number/matching criteria Numeric format Function Reference Selecting a range of cells Row and column headings Status bar Active cell Column headings Dialog box Menu bar. formula bar. status bar Copy and paste Chart patterns Active cell Active worksheet or chart or macro sheet Data marker labels Data series Oneinput table Twoinput table Number format Clear Computed criteria Workspace Chart Chart text Chart titles Select or selection Status bar Database range Text Alignment Comparison criteria FALSE TRUE Menu selection Status bar Cut and paste Comparison criteria Number format .

pane Microsoft Excel Equivalents for Lotus 123 Commands The following table lists frequently used Lotus 123 commands and the equivalent commands in Excel. Print This Lotus 123 command /c /fd /few /fr /fs /gv /m /ppg /ppr . when the chart is in a separate file) Cut and Paste (Edit menu) Print (File menu) Set Print Area (File menu.Output range Picture file Pointer movement keys Print range PrintGraph Prompt Protected cell Range highlight Repeating label Retrieve a file Row numbers Stacked bar graph Status indicator. Corresponds to this Excel command or option Copy and Paste (Edit menu) Open (File menu) Delete on the document shortcut menu in theOpen dialog box (File menu) Open (File menu) Save As (File menu) Open (File menu. status line String Target cell Target file Time format Titles Translate utility Value Window Extract range Chart document Arrow keys Print area Printing a chart Dialog box Locked/protected cell Selected range Fill alignment Open a file Row headings Column chart. bar chart Status bar Text Dependent cell Dependent document Number format Split worksheet window with frozen panes Open and Save As (File menu) Number Multiple windows.

DOWN ARROW LEFT ARROW. RIGHT ARROW CTRL+UP ARROW or END+UP ARROW CTRL+DOWN ARROW or END+DOWN ARROW CTRL+LEFT ARROW or END+LEFT ARROW CTRL+RIGHT ARROW or END+RIGHT ARROW CTRL+HOME ALT+PAGE DOWN . RIGHT ARROW END. RIGHT ARROW HOME TAB Corresponds to this Excel navigation key UP ARROW. Name submenu) Define (Insert menu. UP ARROW END. Column submenu) Delete (Edit menu) Delete (Edit menu) Close and New (File menu) Columns (Insert menu) Rows (Insert menu) Unfreeze Panes (Window menu) Freeze Panes (Window menu) Freeze Panes (Window menu) The Navigation Keys are different The following table compares navigation key assignments in Lotus 123 and their equivalents in Excel. Name submenu) Width (Format menu. DOWN ARROW END.Areasubmenu) /qy /re /rf /rfc /rfp /rnl /rnc /wcs /wdc /wdr /wey /wic /wir /wtc /wth /wtv Exit (File menu) Clear (Edit menu) Number tab in the Cells dialog box (Formatmenu) Number tab in the Cells dialog box (Formatmenu) Number tab in the Cells dialog box (Formatmenu) Create (Insert menu. LEFT ARROW END. DOWN ARROW LEFT ARROW. This Lotus 123 navigation key UP ARROW.

You can also use the Consolidate command (Data menu) to create summary reports for sheets that have an identical or similar layout. the FREQUENCY. These three-dimensional formulas allow you to specify sheet ranges in a workbook. and Sheet4. select the function you want. which are similar to cell ranges on a worksheet. What is the order of mathematical operators? Lotus 123 order of operators ^ + or – (unary) * or / + or – = < > <= >= <> #not# (unary) #and# #or# & (Release 2. For example.SHIFT+TAB PAGE UP PAGE DOWN ALT+PAGE UP PAGE UP PAGE DOWN Is there an equivalent for the Lotus 123 System Command (Windows only) There is no direct equivalent for the Lotus 123 System command in Excel. Where can I get help on Excel’s functions? For details about Excel functions. and TREND functions are located in the Statistical category. the formula Excel order of operators AND. Sheet3. click Help with this feature. the exponentiation operator (^) is evaluated before the negation operator ( – ). Help for the Analysis ToolPak is available by clicking the Help button in any Analysis ToolPak dialog box. the formula SUM(Sheet1:Sheet4!$A$1) sums the contents of cell A1 on the contiguous sheets named Sheet1. In the Office Assistant. such as monthly reports. LINEST. How do I use three dimensional formulas? If you store a group of worksheets with identical layouts. while the MINVERSE and MMULT functions are located in the Math & Trig category. NOT functions + or – (unary) ^ * or / + or – & = < > <= >= <> . and then click the Question Mark button. in the same workbook. click the Paste Function button (Standard toolbar). You can apply a number of different functions. such as SUM and AVERAGE. to the resulting three-dimensional range. Sheet2. and then click Help on selected function. For example. GROWTH. OR. but you can activate the command prompt from the Start menu. in Excel. negation is evaluated first. LOGEST. you can use three-dimensional formulas to consolidate data into summary worksheets. Thus.0 and later) In Lotus 123. Functions are divided into categories in the Function Wizard dialog box.

it will not run any macro command added after Lotus 123 Release 2. you can convert them to Excel.2. {FRAMEON}. Converting Lotus 123 Release 2. such as {BORDERSON}. I have a ###BOT_TEXT### Lotus macro. In Lotus 123.2 advanced macro commands. including custom menus. {BORDERSOFF}. For example: =–(2^4) Can I use my Lotus 1-2-3 macros in Excel? Most Lotus 123 users have invested time over the years building macros. load the file by attaching the addin. On the File menu. 2. We have a team of specialists available to help you convert your macros. 2. such as the Allways addin and its menu structure. copy the library commands to a worksheet using the Edit command. the Auto_Open macro runs first. For example. 4.2 Macro Library Files If you have Lotus 123 macros in macro libraries (macros in Lotus 123 Release 2. and {GRAPHOFF}. To change this. start. Save the worksheet in Lotus 123 WK1 format. Open the Lotus 123 worksheet in Excel.01. Will my autoexec macros run? If you have a Lotus 123 autoexec macro (named ###BOT_TEXT###) on your worksheet. Under the Look in box. the macro runs automatically when you open the worksheet in Excel. We strongly recommend that you convert any Lotus 1-2-3 macros that you use into Excel’s VBA at the earliest opportunity.2 MLB file format). without modification in Excel using the Macro Interpreter. Excel includes the Macro Interpreter for Lotus 123 Users. Can I use my Lotus 1-2-3 add-ins in Excel No. In the Lotus Macro Library Manager. Running Macros Created in Lotus 123 Release 2 Excel can run macros that contain any Lotus 123 Release 2.=–2^4 produces the value –16 in Lotus 123. and then hold down SHIFT and click OK. To convert Lotus 123 MLB files 1. remove statements such as /a and {app1}. Lotus 1-2-3 macros that end in a menu . {FRAMEOFF}. 3. Can I stop the autoexec macro from running? 1. However. and 16 in Excel. {GRAPHON}. and then the ###BOT_TEXT### macro runs. use parentheses to force the preferred order of evaluation in Excel. You must be sure to remove any occurrence of keystrokes or command names that attach. click Open. or use a Lotus 123 addin.2. Excel cannot run macros that use slash menu commands that are specific to Release 2. select the workbook. You can run large Lotus 123 macro applications. However. Excel also reads linking formulas created by Release 2. which provides limited macro conversion support. and I’ve now created an Excel Auto_Open macro If you have both an Excel macro named Auto_Open that refers to a macro sheet and a Lotus 123 ###BOT_TEXT### macro on the same worksheet.

the Lotus 123 macro cannot end in a menu. Align Right. which aid the user with formatting or printing from Lotus 123. If a macro does end in a menu. such as the keystrokes /PP (Print Printer).When you run a Lotus 123 macro in Excel. (The File Dircommand is a separate command from the File Retrieve. Then the macro terminates. or doubleclick for best fit Select multiple columns. This Lotus 123 macro action Input printer setup strings Corresponds to this Excel feature Font tab in the Cells (Windows) or Format Cells (Macintosh) dialog box (Format menu) and Page Setup dialog box (File menu) Automatic date acceptance and formatting Accept dates. however. end in a prompt for more information. The macro can. are replaced by standard features in Excel. and then drag the right border of a column heading or doubleclick a border column heading for best fit AutoSum button (Standard toolbar) Align Left. such as the keystrokes /PPR (Print Printer Range).) Split horizontal or vertical windows Form command (Data menu) for data entry and editing that automatically creates a custom data form without macros Change folders and open files in the Opendialog box (File menu) Drag window split bar . or Center buttons (Formatting toolbar) Border and Font tabs in the Cells (Windows) orFormat Cells (Macintosh) dialog box (Formatmenu) Insert and Delete commands on the shortcut menu Workbook containing an Excel Visual Basic for Applications module with function procedures to share among users Multiple data tables available in a worksheet without redefinition Shift a block of cells Enter commonly used formulas Redefine and update multiple data tables (Lotus 123 can have only one data table active at a time) Request data by line item or build a data entry form on the worksheet Change to commonly used directories using the File Dircommand. so that you can specify the print range.DD. and then reenter with @Date and formats Prompt to select ranges for chart Chart Wizard button (Standard toolbar) data Format anything quickly Adjust column width Adjust multiplecolumn widths simultaneously Sum a column or row Align text with Range Label Align Underline Style command (Format menu) Drag the right border of the column heading.MM. These macros. a message appears stating that macros cannot end in a menu. parse into YYYY. Some of the most common Lotus 123 macros and the Excel features that replace them are described in the following table. Substituting Standard Microsoft Excel Features for Lotus 123 Macros Many Lotus 123 macros do not need to be converted.

3. Lotus 123 Graph Type Command Equivalents In Excel. or weekly headers Use the AutoFill feature by dragging the fill handle Using Lotus 123 Charts in Microsoft Excel Introduction Excel and Lotus 123 format charts differently. quarterly. Select a data series. foreground color. you change the chart type after you create the chart. 4.Insert monthly. Therefore. Lotus 123 Graph Options Grid Command Equivalents The Lotus 123 Graph Options Grid commands apply to all graph types with axes. This section discusses Excel equivalents for Lotus 123 chart format commands. Lotus 123 Graph View Command Equivalents After you create a chart in Excel. – or – If you do not want any markers. select a marker style. and then click Chart Options on the shortcut menu. and then click the Patterns tab. . Under Line. Lotus 123 Graph Options Color Command Equivalents There is no direct equivalent in Excel for the Lotus 123 Graph Options Color command. and background color. and select the options you want. This command also allows you to select additional chart types. – or – If you do not want any lines. How do I format a line or xy (scatter) chart in Excel? 1. Lotus 123 Graph Options Format Command Equivalents The Lotus 123 Graph Options Format commands apply to line and xy (scatter) charts only. such as threedimensional charts. However. or as a separate chart sheet in the workbook. Rightclick a blank area of the chart. 2. Click the Chart Type command (Chart menu) when a chart is active. select a line style. Under Marker. Click the Gridlines tab. it remains visible on a worksheet as an embedded chart. On the Format menu. click Data Series. How do I add and delete gridlines in a chart in Excel? 1. color. click None. 2. and weight. you can change the color of individual chart items. the procedure for creating a chart in Excel is the closest equivalent to the Lotus 123 Graph View command. click None.

Note The name of the Selected Chart Item command on the Format menu changes based on the chart item you select. and then click the Scale tab. click the yaxis (value). 3. Change the options you want. How do I set an axis scale to automatic in Excel? 1. and Upper You can control the chart scale manually. point to Selected Chart Item. Except for xy scatter charts. Click the xaxis (category) or yaxis (value). Lotus 123 Graph Options Scale Command Equivalents The following sections describe Excel equivalents for Lotus 123 Scale commands. In the dialog box that appears. click Selected Axis. In the chart. For example. On the Format menu. On the Format menu. Click the xaxis (category) or yaxis (value). 2. 2. the command Axis appears on theFormat menu. Lower. If you designate any aspect of the scale as manual. . How do I control a chart scale manually in Excel? 1. click Selected Axis. 3. You can change the xaxis number format only in xy scatter charts. Auto Excel creates the scale automatically. 2. if you select a chart axis. 3. On the Format menu. Select the number format you want to use on the chart. the options on the Scale tab are different for the xaxis and the yaxis. Select the Auto check box for any option you want to return to automatic. 3. Except for xy scatter charts. the options on the Scale tab are different for the xaxis and the yaxis. 2. and then click the Scale tab. Manual.How do I change the color of a chart item in Excel? 1. click Selected Axis. On the Format menu. you can return it to automatic. Click the chart item you want to format. How do I change the number format on a chart scale in Excel? 1. Indicator You can display chart scale indicators. select the options you want. Format You can change the number format on the chart scale. and then click the Number tab.

PRINT macro function. handled by printer driver None. This Lotus 123 printer command Range Page Options Header Footer Page Setup (File menu). Select the chart. Page Setup (File menu). On the Chart menu. Margins Page Setup (File menu). 3. None. and then click the Sheet tab. handled by printer driver Page Setup (File menu) ESC key What is the Excel Equivalent for the Lotus 123 Line Print Command? There is no command in Excel that is equivalent to the Lotus 123 Line Print command. Borders On the File menu click Page Setup. handled by printer driver Page Setup (File menu) Page Setup (File menu) Page Setup (File menu) Page Setup (File menu) Page Setup (File menu) None. Instead. What are Excel’s equivalent features for typical Lotus 1 23 print printer commands? Corresponds to this Excel feature or action Set Print Area (File menu.How do I display or hide chart scale indicators in Excel? 1. . and then click the Axes tab. Select or clear the Value (X) Axis or Value (Y) Axis check box .Printing What are the Excel Equivalents for Lotus 123 Worksheet Global Default Printer Commands? This Lotus 123 global printer command Interface AutoLF Left Right Top Bottom PgLength Wait Setup Name Quit Corresponds to this Excel feature or action Setting up a printer and port None. use the LINE. click Chart Options. Print Areasubmenu). 2.

clickCells. ESC key. On the File menu click Page Setup. if a normal argument is used. click Page Setup to reset margins. Format On the File menu. click Page Setup (File menu).Under Print titles. click Name.) WK3 functions are unsupported when they include a three-dimensional argument. click the View tab in theOptions (Windows) or Preferences(Macintosh) dialog box (Tools menu). Page length and setup string are handled by the printer driver. To display values or formulas. and then click Define and delete Print_Area. Worksheet is printed as displayed. and then click Define and delete Print_Titles. and then click the Page tab. enter the row and column references you want to appear. Align Go Quit Which WK3 functions do not have Excel equivalents? A number of Lotus 123 WK3 functions — nonaggregate functions that use three-dimensional references — do not properly convert to Excel. In the Paper sizebox. Other Quit Clear All Range Reset individual settings. For example. Borders On the Insert menu. Print (File menu). point to Name. These unsupported functions are shown in the following list. the nonaggregate function @INDEX does not convert if it uses references that encompass more than one ply of a three-dimensional worksheet. To add or remove page breaks. Nonaggregate functions with threedimensional references @CELL @COLS @IRR @ISRANGE @ROWS @S . On the Insert menu. select the page size you want. they may work. Setup PgLength Select the cells. An aggregate function is one that is always used with a range of values. To add or remove headers and footers. on the Format menu. A nonaggregate function is one that is not commonly used with a range of values. click Page Break or Remove Page Break (Insert menu). MIN. and then click the Font tab. such as SUM. (It converts properly if no three-dimensional reference is used. None. AVERAGE. ESC key. and MAX.

You can work around this by checking for invalid characters in your Lotus 123 worksheets before converting them to Excel. and @CELLPOINTER when using the sheet argument.@COORD @INDEX pppp @N @NPV @SHEETS @SUMPRODUCT In addition. Excel imports only the data from the version that is currently displayed (the last time the file was saved). Note Excel also provides many addin functions and statistical functions in the Analysis ToolPak that don't have Lotus 123 equivalents. Besides letters and numbers. if you have defined the names TOTAL$ and TOTAL# on a Lotus 123 worksheet and you open the worksheet in Excel. Why have some of my range-names changed? Because Excel does not allow all of the special characters in names that Lotus 123 does.0. @DMIN. names that contain different special characters but are otherwise identical are converted to an identical name. or @DVARS.1 or earlier. Excel cannot convert formulas with more than one table argument using @DSUM. store. you can use the Excel Scenario Manager to create. Does Excel have functions that were not available in Lotus 123? The following Excel functions have no equivalents in Lotus 123 Release 3. and retrieve whatif assumptions for multiple sets of up to 32 changing cells. Excel allows only underscore and backslash ( \ ) characters to be used in names.    Rotated text or drawing These objects are imported. Excel notifies the user that it cannot read the record if two or more defined names on the worksheet contain special characters that cause them to resolve to the same name.  Embedded OLE objects These include the Lotus Maps objects from Release 5. these are not included in this list. For example. they are not imported. Gradient fills The cell or object is formatted using only the primary colour from the fill. but they are displayed with normal horizontal alignment. Excel functions without equivalents in Lotus 123 3. or Lotus 123/W Release 1. Other functions that present conversion problems include @DQUERY when using the DataLens addin. @DVAR. @DSTDS. and the second defined name TOTAL# is lost. resulting in an error. @DSTD. @DAVG. These include the following:   Range versions created with the Lotus 123 Version Manager No direct equivalent exists in Excel for range versions created with the Lotus 123 Version Manager. the first defined name TOTAL$ is converted to TOTAL_. Excel converts any invalid characters in names to the underscore character ( _ ) when reading Lotus 123 worksheets. Do Lotus 123 Releases 4 and 5 have features without Microsoft Excel equivalents? Lotus 123 features without direct equivalents in Excel are not imported. However.1 or earlier AREAS MATCH  . Database records in Lotus 123 Release 4 Because these are not compatible with either ODBC or Microsoft Query. @DMAX.

click Lotus 123 Help. 2. Next you need to indicate whether you want to see stepbystep instructions or demonstrations when you press Lotus 123 keys. . 2. or the key you specified on the Transition tab in the Options dialog box (Tools menu). click Options. For example. On the Tools menu. Note The Lotus 123 Help feature also provides Help topics for users switching from Lotus 123 for MSDOS. Or Excel can demonstrate and actually carry out the corresponding action. If you are not sure which Lotus 123 key to press. To use Lotus 123 Help 1. and then click the Transition tab. Under Settings. You can press a Lotus 123 key and have Excel either automatically demonstrate the corresponding feature or list the steps you need to perform it in Excel. the Lotus 123 Help feature allows you to use familiar Lotus 123 keys and commands while you learn how to use Excel. and then click either Instructions or Demo. click Lotus 123 Help. To see stepbystep instructions or demonstrations 1. When you're working in an Excel document and you press the SLASH key ( / ). Select the Lotus 123 command you want. – or – Click Demo to see demonstrations. the Help for Lotus 123 Users dialog box appears. In Excel. you can choose from a list of Lotus 123 commands. Under Help options. On the Help menu. you can choose a Lotus 123 key or command and have Excel display stepbystep instructions for the corresponding action in Excel.DOLLAR DPRODUCT FACT FREQUENCY GROWTH INT IPMT ISBLANK ISERROR ISLOGICAL LINEST LOGEST LOOKUP MDETERM MINVERSE MIRR MMULT PPMT PRODUCT SEARCH SUBSTITUTE TEXT TRANSPOSE TREND TYPE WEEKDAY Excel's help for Lotus users Tell me about the Lotus 123 Help feature in Excel. click Instructions to see stepbystep instructions.

The following sections describe options in the Help for Lotus 123 Users dialog box. or formulas that give dates as results. If your work does contain some of the above. Excel displays the submenu at the bottom of the dialog box. For multilevel Lotus 123 menus. you need to ensure that the year portion of any date contains four characters. The Faster and Slower buttons allow you to choose from among five demonstration speeds. not just 99. Depending on the type of help you select under Help options. Type the Lotus 123 keystrokes you would use to choose a command. such as cell references. or to watch Excel demonstrate the equivalent steps for you (the Demo option). To move to the next menu level. The current speed is displayed in the box to the right of the two buttons. Menu The Menu box in the Help for Lotus 123 Users dialog box displays a list of Lotus 123 menu items. you are prompted for the necessary information at the top of the Excel window before the demonstration starts. for example. and then press ENTER or press the first letter of the menu item. 1999. What formulas could present millennium compliance problems? This is a list of Excel’s date and time formulas. DATE DATEVALUE DAY 31 December 1899 1 January 1900 1 January 2000 31 December 2029 31 December 9999 . For commands requiring additional information. and the shortcut "30" will resolve to "1930" The full range of dates Excel 97 can handle Earliest date not recognised First recognised date in 4-digit year format First recognised date in 2-digit year format Last recognised 2-digit year format Last recognised 4-digit year format How can I tell if my spreadsheets are millennium compliant? If your work does not contain any date formulas. then you do not have a problem. or formulas that act on date entries. select the menu item in the Menu box. with 5 being the fastest and 1 the slowest. Excel and the Year 2000 Overview Microsoft Excel 97 interprets "00" to "29" as "2000" to "2029". It is how you use them that can generate problems. Excel either begins a demonstration or displays instructions for carrying out the equivalent actions in Excel. Help Options In the Help options box in the Help for Lotus 123 Users dialog box you can choose either to display a text box containing the Excel equivalent procedure for carrying out a Lotus 123 command (the Instructions option).

To prevent all automatic corrections. Can I turn "AutoCorrect" off? "AutoCorrect" has five check boxes that allow you to control what it does or doesn’t correct. clear the check box for the corresponding option. Facts and figures Largest . Excel will automatically change them to ©. allowed negative number . How do I get the © or the ® or the ™ symbols in my work? Use (c) and (r) and (tm). On the Tools menu..DAYS360 EDATE EOMONTH HOUR MINUTE MONTH NETWORKDAYS NOW SECOND TIME TIMEVALUE TODAY WEEKDAY WORKDAY YEAR YEARFRAC Which formulas rely on the system clock? NOW and TODAY Other Can Excel sort on more than three fields? First. allowed positive number -1E-307 1E+308 . ® and ™ using its "AutoCorrect" feature which is on the "Tools" menu. To prevent specific types of corrections. "AutoCorrect" is on the "Tools" menu.. click "AutoCorrect". I don’t want my work corrected as I type. sort on the minor fields and progressively work towards the major fields. clear the Replace text as you type check box.

Limited by available memory 7 Limited by available memory and system resources. number of named views in a workbook .. number of names in a workbook .... 3 in a single sort.. number of arguments in a function 255 characters. 32. number of fields in a data form . number of custom toolbars can I create .. number of items in a pivot table . a summary report shows only the first 251 scenarios. number of selected ranges ... number of reports ..024 characters... number of nested levels of functions . the ..Dates Latest date allowed for calculation Earliest date allowed for calculation Maximum . number of row or column fields in a pivot table ... although the Custom Views dialog box lists only the first 256 views..000 characters.. number of toolbar buttons . number of iterations . number of custom functions .. 2048 Limited by available memory (default number of sheets is 3. number of changing cells in a scenario . number of pivot tables on a sheet . number of open workbooks . unlimited when using sequential sorts Limited by available memory. if 1904 date system is used) . 200 30 December 31. number of sheets in a default workbook is 255). number of sheets in a workbook 4000 32 56 Limited by available memory Limited by available memory Limited by available memory. number of linked sheets . 9999 January 1.. length of textual cell contents . length of formula contents . number of custom number formats .... number of sort references . number of page fields in a pivot table ... number of adjustable cells in solver . 1900 (January 1.. number of pages in a pivot table . ... number of cell styles in a workbook . number of panes in a window .. 1904. 1.. number of data fields in a pivot table .. 256 (May be limited by available memory) 8000 4 Limited by available memory Limited by available memory Limited by available memory Limited by available memory. number of scenarios . number of calculated item formulas in a Limited by available memory pivot table .. column width ... number of colours in a workbook . 256 32 8000 32767 Limited by available memory Limited by available memory..

Why? The most likely cause is an entry in "AutoCorrect" table..536 rows by 256 columns.553 elements 65. Excel is changing what I am typing into the cell. and finally select the direction you want to move by selecting Down. number of undo levels .. row height . size of worksheet arrays .. Other Worksheet functions Number precision Smallest allowed negative number Smallest allowed positive number Zoom range Can I have more than 255 worksheets How do I change the default number of sheets in a new workbook 329 15 digits. Why aren’t my VLOOKUP formulas producing the same results? Excel’s VLOOKUP works in a different manner to 123’s. number of windows in a workbook . SourceTable. -1E+308 1E-307 10 percent to 400 percent Yes. worksheet size 16 (default) Limited only by system resources 409 points. then check the box Move selection after Enter.. then change "Sheets in new workbook:" to any number between 1 and 255. Up. Row heights are measured in points. The Lotus format is: @VLOOKUP(LookupValue. 6. How do I make the cursor move down to the next cell when I press "Enter"? From the Tools menu select Options. ColumnOffset) The Excel format is: =VLOOKUP(LookupValue. A point is approximately 1/72 of an inch. Right. ColumnOffset. SourceTable. You will have to add them either manually or by using a VBA program. The "Standard Font" is the default text font for worksheets defined in the "Normal" style. or Left from the Directiondrop-down box. Click on "Tools" then select "AutoCorrect" and see if there is an entry for your problem word. It has an optional fourth argument which you may need to use in order to get the same result. What is a "Point"? A point is a unit of measurement that determines the height of a character.. Click on the Edit tab. Why are you recommending that we do not use "Transition formula evaluation"? .. How are column widths measured? The number that appears in the Standard column width box is the average number of digits 0-9 of the standard font that fit in a cell.[TRUE/FALSE]) Check the Excel Help file for more information. From the worksheet menu select "Tools > Options [General]".

then click on the "Transition" tab and uncheck the "Transition formula entry" box. "=DATE(1999. To tuen it off.g. Why? You have got "Transition formula entry" turned on.."Transition formula evaluation" lets Excel treat formulas as though they should be evaluated according to Lotus 123 rules. Options". This can lead to unexpected or incorrect results when data is shared between users who do not follow the same evaluation rule.1. The "zeroth" day of the current month represents the last day of the previous month. I get "=3/4/99" in the formula bar and "0.0075758" in the cell. click on "Tools.1. e.0)". 3/4/99.1)-1" Note: This document is culled from many sources. Originally published: 2000 Last modified 01-Mar-2011 . use the formula "=DATE(1999. OR the more obvious. When I enter a date. How do I find the last day of a month? To find the last day of December 1998.