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SHOREHAM-WADING RIVER CENTRAL SCHOOL DISTRICT 250B Route 25A, Shoreham, New York 11786 ~ (631-821-8100) Dr.

Steven Cohen, Superintendent of Schools BOARD OF EDUCATION Regular Public Meeting Agenda - DRAFT December 17, 2013 The Shoreham-Wading River Central School District Board of Education is the authorized agency responsible for setting educational policy in the District. It consists of seven members who each serve three-year terms and receive no salary or other financial compensation. The meetings, except for Executive Sessions, are held before the public. The Board of Education may convene to Executive Session immediately after opening the meeting. At the end of the Executive Session, the Board of Education will re-convene to the Regular Meeting. Arrival and departure times of the Board of Education members shall be noted in the minutes and within the order of events. A maximum of half hour will be allocated for agenda items Statements of Residents with a three minute limit per individual. Each speaker must be a resident of the District. Residents wishing to make comments or raise questions shall state their name and address. Public discussion is prohibited on matters relating to staff and students at which their reputation, privacy, or rights to due process or the rights of others to due process, could be in some way violated. Residents will be permitted to participate in Board of Education discussion and agenda item Discussion, however Board of Education members will speak first. Each resident will be limited to one input with a two minute maximum. A time limit for residents discussion will be no more than 10 minutes unless a majority of the Board wants to extend the time due to the nature of the topic. Residents will address the Board and not each other during this discussion. Each Board Member voting on a motion shall be permitted to state the reason for doing so and the statement shall be noted in the minutes. The public, in its comments, will refrain from making any direct references to student or staff members. Such references to individual students or staff members are inappropriate in a public forum and should instead be conducted in private conversation with an appropriate member of the staff. Please note: This is a tentative or draft agenda. Any item on this agenda is subject to change by addition or deletion. Public Session Agenda Time: Place: 6:45 PM District Office Board Room

Adjourn to Executive Session if needed and subject to Board approval Time: Place: 6:45 PM District Office Board Room Resume to Public Session Agenda Time: Place: 7:00 PM High School Library

I II III IV

Call to Order and Pledge of Allegiance Approval of Agenda Statements from Residents Student/Staff Recognitions a. Fall Athletic Awards

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b. Huntington Arts Council Students V Old Business None Reports and Reviews a. Superintendents Report b. New CDOS Requirements and District Special Education Program Impacts Votes and Resolutions a. Approval of minutes * November 12, 2013 * November 19, 2013 * December 3, 2013 b. CPSE / CSE and 504 Meeting Summary Memo dated December 10, 2013 c. Financials November 2013 d. Policies SECOND READINGS * # 6220 Temporary Personnel e. Resolutions: #1314-116 Approval of Pit Musician(s): RESOLVED, that the Board of Education of the Shoreham-Wading River Central School District hereby approves the below people to work for the District as pit musicians(s) for the High Schools musical during the 2013-2014 school year. ACCOMPANIST Michael Kendrot #1314-117 BUILDING High School AMOUNT $100.00/per service (1 additional service)

VI

VII

Employee Reimbursement Mileage Rate: WHEREAS, on July 9, 2013 at the Re-Organization Meeting, the Board of Education of the Shoreham-Wading River Central School District authorized the mileage rate for employee reimbursement at $.565 cents per mile for 2013-2014 as established by the Internal Revenue Service; and WHEREAS, the Internal Revenue Service has issued the 2014 optional standard mileage rates effective January 1, 2014 for employee mileage reimbursement at $.56 cents per mile; therefore BE IT RESOLVED, the Board of Education of the Shoreham-Wading River Central School District hereby authorizes the mileage rate for employee reimbursement at $.56 cents per mile effective January 1, 2014 as established by the Internal Revenue Service.

#1314-118

Harris Beach, PLLC Contract: RESOLVED, that the Board of Education of the Shoreham-Wading River Central School District hereby approves a contract between the District and Harris Beach, PLLC to provide legal advice and counsel to the District on any issues related to the Affordable Care Act for the period commencing December 17, 2013 to December 31, 2014 with an option to renew for one (1) year at the same cost of $7,500.00. The President of the Board is authorized to sign this contract and thereby signify the Boards acceptance to the agreement. Roof Replacement Project Change Order #1: BE IT RESOLVED, the Board of Education of the Shoreham-Wading River Central School District hereby approves the below change order related to the Briarcliff Elementary School and High School Roof Replacement Project (SED No 58-06-01-04-0-007-019), specifically at the High School, which has also been reviewed and recommended by the BBS Architects, and the Districts Plant and Facilities Administrator: 1. Provide a credit to the District for the entire unused General Construction Allowance Provide all labor and materials to remove existing chimney cap and install new stainless steel chimney cap Provide all labor and materials to replace (4) expansion

#1314-119

($10,000.00)

2.

$11,220.00

3.

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joints above the Music Room 4. Provide all labor and materials to install new walkway pads as requested by the Owner TOTAL

$ 1,785.00

$ 2,944.00 $ 5,949.00

BE IT ALSO RESOLVED, the Board of Education of the Shoreham-Wading River Central School District hereby approves the additional fees to the vendor as listed below: More Contracting and Consulting #1314-120 $ 5,949.00

Roof Replacement Project Change Order #2: BE IT RESOLVED, the Board of Education of the Shoreham-Wading River Central School District hereby approves the below change order related to the Briarcliff Elementary School and High School Roof Replacement Project (SED No 58-06-01-04-0-007-019), specifically at Briarcliff Elementary School, which has also been reviewed and recommended by the BBS Architects, and the Districts Plant and Facilities Administrator: 1. Provide a credit to the District for the entire unused General Construction Allowance TOTAL CREDIT

($8,000.00) ($8,000.00)

#1314-121

Varsity Track Meet at Yale University: RESOLVED, that the Board of Education of the Shoreham-Wading River Central School District hereby approves a request by Mr. William Denniston, Interim Director of Health, Physical Education and Athletics, for an out-of-state trip to Yale University in New Haven, CT, on January 17, 2014 for the Varsity boys and Varsity girls winter track athletes to participate in the Yale University Winter Track Invitational Meet at a cost to the District of $730.00. Donation(s): RESOLVED, that the Board of Education of the Shoreham-Wading River Central School District accepts the following donation(s) and, if necessary, approves the appropriate budget line(s) to be increased by that amount: 1. To Shoreham-Wading River Central School District from Wildcat Athletic Club (WAC): Check #2562 in the amount of $700.00 to pay for invitational wrestling tournaments whose entry fees are more than budgeted for. Code A2855.4000.20.0000 To Shoreham-Wading River Central School District from Wading River Fire Dept.: One (1) 1998 Ford Crown Victoria (VIN #2FAFP71W2WX151729) valued at $1,281.00. To Albert G. Prodell Middle School from Middle School PTO: a. Check # 1042 in the amount of $500.00 for the Middle School Technology Dept. Code A2110.5010.13.2400 b. Check # 1041 in the amount of $250.00 for the Reading AIS Dept. Code A2110.4800.13.6020 Check # 1040 in the amount of $250.00 for the Reading AIS Dept. Code A2110.4800.13.6020

#1314-122

2.

3.

c.

#1314-123

Obsolete Equipment: WHEREAS, the Board of Education of the Shoreham-Wading River Central School District hereby classifies the below list of items as being obsolete, irreparable, no longer in use, and / or of no monetary value; therefore BE IT RESOLVED, the Board of Education of the Shoreham-Wading River Central School District approves the below list of items to be disposed of in accordance with District Policy #5250.

ITEM Vehicle

SCHOOL OR DEPT B&G

QTY 1

MAKE/MODEL 1991 Chevy Van (blue)

SERIAL # 1GCGG35K1M7102104

REASON No longer passes inspection.

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Vehicle Vehicle

B&G B&G

1 1

1987 Ford LTD Crown Victoria wagon (yellow) 1987 Ford LTD Crown Victoria wagon (blue)

2FABP75F5HX198815 2FABP77F1HX225344

Not reliable - more expensive to repair than the vehicle is worth. No longer passes inspection.

#1314-124

Revision to Resolution #1314-110: WHEREAS, on December 3, 2013, the Board of Education of the Shoreham-Wading River Central School District adopted Resolution No. 1314-110 which approved an accompanist to be paid from Code A2850.1540.12.0000; WHEREAS, the code has to be corrected to A2850.4000.12.0000; therefore BE IT RESOLVED, the Board of Education of the Shoreham-Wading River Central School District hereby approves a revision to Resolution No. 1314-110 adopted on December 3, 2013 to reflect the correct Code as A2850.4000.12.0000.

VIII

Personnel As per Personnel Recommendations for: APPOINTMENTS: Teacher(s); Guidance Counselor; Long-Term Substitute; Per Diem Substitute(s); Custodial Worker I; Coaches(s); Special Education Aide(s); Substitute Support Staff Maternity Leave(s), Personal Leave of Absence(s); Teacher Retirement(s); Teaching Assistant(s)

APPROVALS: RESIGNATIONS: IX

Communications a. BOCES Executive Briefing February 26, 2014 Discussion a. Strategic Planning Instructional Program Support Additional Comments from Residents

XI

Adjourn to Executive Session if needed and subject to Board approval

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