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DEPARTMENT OF THE ARMY FIELD MANUAL


HE
FM 12-2
ARMY

ADJUTANT GENERAL SUPPORT


IN'THEATERS OF
JPERATIW
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HEADQUARTERS, DEPARTMENT OF THE ARMY


TACO 8359A
JANUARY 1968
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*FM 12-2

FIELD MANUALg HEADQUARTERS


DEPARTMENT OF THE ARMY
No. 12-2 WASHINGTON, D.C., 16 January 1968

ADJUTANT GENERAL SUPPORT


IN THEATERS OF OPERATIONS
Pnragraph Page

CHAPTER 1. INTRODUCTION -----------------


. _______.------------- 1-1-1-3 2, 3
2. FUNCTIONAL SYSTEM OPERATIONS
Section I. Personnel records keeping _______.___________________ 2-1-2-4 4-11
II. Personnel management and actions ____-.....__._______._.__- 2-5-2-6 11, 12
III. Automated system for assignment of replacements …----------------- 2-7-2-9 12-15
IV. Casualty reporting -_._______.._______.___________-____--- 2-10-2-12 15-19
V. Administrative services __…__._.________ …____----- -___ --- 2-13-2-21 19-26
VI. Postal _______- .__..--------
_ ..-......... - ------- 2-22-2-26 26-29
VII. Special services …______-_-_-_________----
…-------- ----- 2-27-2-29 29, 30
CHAPTER 3. ADJUTANT GENERAL'S OFFICE AND DIRECT
SUPPORT UNITS
Section I. Adjutant general's office .. 3-1, 3-2
.............................. 31, 32
II. Porsonnel and administration battalion, ASCOM -. _____...___ 3-3-3-5 32, 33
III. Personnel and administration battalion,
army/corps support brigade -.. .......................
3-6--3-8 33-35
IV. Personnel service company/detachment -__________ . ___ 3-9-3-12 35-37
V. Replacement regulating detachment ___.____._______......... .-. 3-13-3-15 37, 38
VI. Administrative service detachment …---------------------------- 3-16-3-19 38-40
VII. Army post office _-.. _______..____..____-______-________.... 3-20-3-23 40
VIII. Special services detachment ___......
…_…_________.__.___…__… 3-24, 3-25 41-43
IX. Band ___…_.________________
…_____.....______ 0 _____ 3-26, 3-27 44
CHAPTER 4. ADJUTANT GENERAL SECTION, ADMINISTRATION
COMPANY, DIVISION/SEPARATE BRIGADE
Section I. General _____________-.............. 4-1--4-3 45-47
II. Functions by element …._____._______…-__
_______-__._____ 4-4--4-8 48-56
III. Airborne or airmobile adjutant general section _ … ........
______.. ... 4-9-4-14 57
APPENDIX. REFERENCES ..--.. _.. _*.____.. ------- .............
....... 58,59
*This manual supersedes FM 12-2, 25 June 1965 and FM 12-2-1 (TEST), 17 April 1967.

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CHAPTER 1
INTRODUCTION

1-1. Purpose and Scope the adjutant general organization at each level
a. This manual provides guidance to com- of command and its relationship to other com-
manders, staff officers, and other interested mand levels.
personnel on the mission, organization, func- e. Users of this manual are encouraged to
tions, and responsibilities of adjutant general submit recommendations to improve its clarity
elements within theaters of operations. It con- or accuracy. Comments should be keyed to the
tains the policies for planning and operating specific page, paragraph, and line of text in
adjutant general support of the theater army which the change is recommended. Reasons
and its subordinate commands and is pred- should be provided for each comment to insure
icated on the assumption that such support understanding and complete evaluation. Com-
exists in a highly automated environment. ments should be forwarded direct to Com-
b. The material presented is applicable to manding Officer, U.S. Army Combat Develop-
nuclear and nonnuclear warfare. The employ- ments Command Personnel and Administra-
ment of chemical, biological, and radiological tive Services Agency, Fort Benjamin Harri-
agents, and protection from them, are covered son, Indiana 46249. Originators of proposed
in detail in other publications and these topics changes which would constitute a significant
are not discussed in this manual. The doctrine modification of approved army doctrine may
presented herein is compatible with stability send an information copy through command
operations. Doctrine concerning the employ- channels to the Commanding General, USA-
ment of non-air defense weapons against air- CDC, Fort Belvoir, Virginia 22060, to facili-
craft is applicable to all adjutant general ele- tate review and followup.
ments within the theater army that are
1-2. Concept of Operations
equipped with conventional infantry ground- a. The combat service support system is
fire weapons. This doctrine is outlined in para- based to a high degree on the employment of
graph 27d, FM 12-11. This manual is consist- automatic data processing equipment (ADPE)
ent with other field manuals and army regula- to increase the responsiveness to user require-
tions that cover the technical aspects of ad- ments and management needs, and to speed up
jutant general support in a theater of opera- data processing (this equipment includes mod-
tions. ern, high capacity, digital computers and high
c. Army regulations have been promulgated speed, terminal, input/output devices linked to-
to cover in detail the technical application of gether by a high capacity and reliable commu-
the doctrine, policies, concepts of operation, nications system).
and systems outlined in this manual. Oversea b. The policy of management by exception is
commands have plans and procedures to apply executed through the extensive use of sum-
such doctrine to the peculiar demands of their mary reports and printouts by the ADPE lo-
respective locations and missions. cated at various control centers. These sum-
d. This manual discusses the principal mis- mary reports and printouts indicate trends or
sion, functions, organization, and concepts of situations which may require direct interven-
adjutant general elements in support of the tion to assure efficient, timely, and economical
theater army in an operational area. It outlines combat service support operations.

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c. The appropriate general staff sections of routine personnel and administrative func-
major headquarters conduct routine manage- tions. The PAC, under the operational control
ment through the functional control centers of the ACofS, Personnel, PERSCOM, consists
attached to the headquarters. of the personnel and administration agency
d. The special staff sections of all major and a supporting automatic data processing
headquarters have been integrated into general unit.
staff activities. c. The adjutant general's office of each
e. Centralizing and controlling personnel major command, whether located in the COM-
record keeping in the division support com- MZ or combat zone, operates under the gen-
mand and in personnel service centers located eral staff supervision of the ACofS, Personnel.
at personnel command (PERSCOM), area It provides internal management and services
support command (ASCOM), and support bri- for the headquarters through a distribution
gade, minimize record keeping at unit level. center, limited reproduction facilities, central
f. Support units are organized to function classified document repository, and headquar-
in either the communications zone or the com- ters correspondence and publications library.
bat zone. It coordinates receipt and dispatch of official
mail and electrically transmitted messages
1-3. Adjutant General Support with the army post office and signal commu-
This manual describes operational concepts nications facilities. It coordinates volume re-
and organizations in terms of major person- production requirements and central records
nel and administrative functions, administra- service with the supporting administrative
tive services, and morale services. It places service detachment.
primary emphasis on field army direct support
operations; however, to promote a better un- d. The personnel and administration battal-
derstanding of overall relationship, it treats ion (P&A Bn) of the area support command
all the functional systems, from those serving (ASCOM) or the army/corps support brigade
the theater army to those serving the com- provides direct support, personnel and admin-
pany size unit. istrative services to personnel of nondivisional
a. The commander retains overall responsi- units (other than separate brigades) in the
bilities and prerogatives in the area of per- COMMZ and army/corps areas. The P&A Bn
sonnel and administrative support but is not may also provide such direct support to corps
concerned with routine day-to-day operations. and divisions operating independently. Direct
He retains on his staff only the personnel nec- support units are described in chapter 3. Per-
essary to provide command policy and plan- sonnel and administrative direct support in the
ning, and internal operations of the headquar- COMMZ is also described in FM 54-6-1 (Test).
ters. He is provided personnel and administra- The headquarters of the P&A Bn forms the
tive support by the appropriate support com- nucleus of the personnel service center--a
mand/brigade. functional control center. The personnel serv-
b. The personnel command of the theater ice center employs the ASCOM or army/corps
army support command (TASCOM) provides support brigade ADP facility on a time shar-
general personnel and administrative support ing basis. The respective ASCOM/support bri-
to direct support activities in the COMMZ gade ACofS, Personnel, exercises operational
and the combat zone. These activities include control of the personnel service center.
personnel, administrative, finance, prisoner of e. Direct support, personnel and administra-
war/civilian internee, graves registration, con- tive services to personnel and units of divisions
finement and rehabilitation, crime laboratory, or separate brigades are provided by elements
and chaplain organizations, and are described of the administration company organic to the
in FM 29-6. The personnel command's person- division support command or the separate bri-
nel and administration center (PAC) serves gade support battalion. This direct support is
as a functional control center and performs discussed in chapter 4.

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CHAPTER 2
FUNCTIONAL SYSTEM OPERATIONS

Section I. PERSONNEL RECORDS KEEPING

2-1. Operational Concepts (2) The second level is defined as the


a. Theater Army ADP System. The theater point at which the "command" tapes
army ADP system relieves commanders of the are established and maintained, and
clerical burden associated with personnel is found at the lowest organizational
management. The term, "level", rather than support element to which ADPE is
"echelon" is used throughout this manual to allocated for administrative purposes
relate the degrees of responsibility for person- (e.g., area support commands, army/
nel records keeping at various echelons of com- corps support brigades, and support
mand, to describe the functional relationship commands/battalions of divisions/se-
between the ADP system and the organiza- parate brigades). Data received from
tions which it links together, and to emphasize remote input/output digital devices is
the functional role of personnel records keep- recorded at the computer site for
ing as a tool of the commander rather than processing in accordance with estab-
an end in itself. lished schedules and priorities. Out-
b. Levels of Responsibility. Three levels of put data and reports from computer
records maintenance responsibility exist with- processing to the requester are com-
in the theater of operations, each with a suc- prised of the input data arrranged in
cessively more complex role than the preceding report format. Output data and re-
level. Each contributes to the overall flow of ports are delivered to the records
data from the small unit level to the theater processing branch for final disposi-
army data processing center, or apex, within tion.
the theater of operations. These levels are com- (3) The third level is defined as the point
patible with the conventional echelons of com- at which the field administration per-
mand within the theater army. sonnel record is maintained on mag-
(1) The first level of responsibility is nor- s netic tape and disc files within the
mally considered to be at the small theater of operations. It constitutes
unit or company level and comprises the apex of personnel records keep-
all units or individuals that originate ing activities within the field army.
input to the second level. Such input Consistent with increased scope and
may also originate as a by-product volume, operations are essentially the
of parallel vertical systems at medi- same as those of the second level. The
cal, military police, and graves regis- theater army personnel and admin-
tration activities. Direct-access, in- istration center is the repository and
put/output digital devices link the administrative agency for individual
originators and the servicing data and unit records and reports. Depart-
processing activities and serve as a ment of the Army and theater army
means for transmission-of all admin- policies determine the extent to which
istrative actions at the first, or origi- hard-copy documentation is retained
nating level. in the theater. The majority of these
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documents and reports are reproduced language is used for the internal op-
and miniaturized, for retention in the eration of the system to select and
theater, on microfilm, video tape, or execute the desired records data op-
similar processes of reproduction and eration. This not only facilitates rec-
storage. The originals of such docu- ords keeping, but also permits inter-
ments and reports are permanently action with other parallel systems.
retired to a record repository in Output data and reports are placed
CONUS. Magnetic tape and disc files in a format that can be readily un-
are maintained on the basis of derstood by action personnel at all
changes reported from second level levels.
elements by digital data transmission (3) In a peacetime environment, the con-
or transaction tape shipments. Mag- trol and operation at Headquarters,
netic-tape files are used primarily for DA, of a vertical personnel system is
maintaining individual personnel rec- adequate and greatly reduces the
ords and statistical data relating to amount of detailed information to be
them. These files are more detailed maintained at lower levels. However,
and complete than command tapes during an accelerated transition or
maintained at the second level. The escalation from peace to war, it is
disc, or random access, file is used difficult to retain the necessary strin-
primarily for maintaining perpetual gent controls under a purely central-
inventory of unit status and contains ized system. Under such conditions,
only a minimum of individual iden- it becomes necessary to provide cen-
tity and status information applica- tralized control with decentralized
ble to position assignments. operation-the degree of centralized
control being adjusted to the rate of
c. Command Requirements. escalation from peacetime to wartime
(1) The personnel records keeping sys- conditions. To smooth the transition,
tem provides the user with the per- a third-level personnel records activ-
sonnel data and information neces- ity is established at the theater army
sary to accomplish his mission. De- PAC. The PAC serves as the pivotal
partment of the Army and theater point between the two extremes of
army commanders specify certain complete centralization and complete
data and information to be main- decentralization. This center initially
tained. Local commanders may specify functions as a monitor for coordina-
additional data and information to be tion during implementation. In addi-
maintained to support their require- tion, it plays a support role in reliev-
ments. The system provides informa- ing subordinate levels of responsibil-
tion on a continuing basis to users ity for producing reports destined for
other than personnel support activities DA, and in providing backup of sys-
for current use and planning pur- tems at the second level of responsi-
poses. bility.
(2) The commander is aided by ADP in, (4) The commander is recognized as the
making decisions relating to person- primary source of data concerning
nel operations and management. Au- the individual in those matters which
tomatic data processing techniques are within the province of the local
are geared to gather, store, compare, commander to influence or deter-
and analyze data, and to develop a mine. However, as personnel actions
valid data base for these decisions. are reported daily to the servicing
Input data is reduced to the simplest data processing activity, the com-
terms and forms consistent with ac- mander is relieved of the responsibil-
curacy and ease of assimilation into ity for further custody and mainte-
the data base. Standard transaction nance of such data. Those elements of
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data required for local command and courts, boards, investigations, and
management action are maintained recommendations for personnel ac-
on the command tape. This data, plus tions beyond the scope of the local
other personnel data of a historical commander to resolve or predict.
nature not required for personnel However, each action, to some degree,
management at the second level but requires selected personnel data
vital to the accurate maintenance of which is extracted by programed
a complete service record of the in- computer processes and returned to
dividual, is forwarded to the PAC for the normal command channels for de-
update and retention as part of the cision. Computer processes are used
administrative field personnel record to the greatest extent in accomplish-
file. Based on a scheme of predeter- ing administrative actions that re-
mined priorities, the appropriate quire analysis of individual records
commander of the individual con- against established criteria, as for ex-
cerned has access to both records. ample, in determining eligibility for
d. Channels. The functional channels for school attendance. In any instance,
routing data are depicted in figure 2-1. the data processing activity serves as
(1) Status information is defined as that a management tool to relieve com-
data relating solely to the individual manders at all levels of routine cler-
or his record. The scope of such data ical and administrative details.
is best illustrated by the items of in- (3) Data processing activities at the sec-
formation to be maintained in the ad- ond and third levels of responsibility
ministrative field personnel record at (ASCOM, army/corps support bri-
the PAC. gade, and DISCOM/separate brigade
(a) By virtue of the proximity of the support battalion) produce quantita-
individual to the commander, the tive statistical reports of status
majority of individual status re- changes.
ports originate at the small unit (a) Statistical data is accumulated as a
level and flow directly to the data by-product of the daily updating of
processing activity for update of the command tape. Therefore, data
the command tape and relay to the relative to certain categories of
PAC for maintenance of the ad- personnel or units is immediately
ministrative field personnel rec- available, on demand, for local
cords, and ultimately reach Head- command or management require-
quarters, DA, for the update of the ments.
master record maintained there. (b) Controlled, recurring reports with-
(b) Status information emanating in the COMMZ or combat zone may
from medical, military police, and be generated, as the result of re-
graves registration activities is quired specialized processing, and
transmitted directly to the PAC. transmitted through command
These channels are designed to fa- channels to the appropriate com-
cilitate resolution of conflicting mand headquarters. The reports
data and to minimize interference may contain tactical or logistical
between parallel vertical systems. support requirements.
(2) Personnel records keeping in its tra-
ditionally passive role should not be (c) The PAC accumulates or computes
confused with the active process of statistical data required by Head-
personnel management and admin-/ quarters, DA, on a theater army-
istration. The latter is properly a wide basis, from verified status and
function of command under the guid- strength data obtained in process-
ance and supervision of the appropri- ing the field administrative person-
ate staff officer and includes military nel file.
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THEATER
ARMY .__zct

FIELD
ARMY o-

o
.
I
I
CORPS
Io
o

J
DIV/SEP BDE 0o-

LEGEND:

PERSONNEL STATUS CHANGES &


GROUP RECORDS INQUIRIES

ADMINISTRATIVE PROCESSES

DATA REPORTS, FEEDBACK &


BN EXTRACTS
STATISTICAL SUMMARY DATA
& REPORTS

UNIT POD - POINT OF DECISION

Figure 2-1. Personnel records keeping data flow.

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(d) The data processing activity at the responding transaction codes; how-
second level of responsibility auto- ever, the basic codes and programs
matically provides statistical re- are regulatory in nature and are cen-
capitulations to supported units. trally controlled at Headquarters,
This data is distributed as part of DA.
the unit manning report for the in- f. Processing Priorities.
formation and guidance of unit (1) Computer executive routines control
commanders. processing according to a predeter-
e. Transaction Codes. mined schedule of priorities for ac-
(1) How effectively the ADP system re- cess to the system. Transaction codes
duces manpower and administrative are applied to input data and source
routine is dependent on how accu- of inquiry to determine the schedule.
rately and simply input data may be (2) Those transactions affecting unit
entered into it. A program file catalog strength and effectiveness are pro-
of transaction codes makes it possible duced on a six-hour cycle. Those of
to express requirements in a format an administrative nature, not affect-
readily assimilated by the system, and ing strength, are processed twice a
to do so with a minimum of conver- day at twelve-hour intervals. All
sion or manual intervention. The other transactions regardless of type
transaction codes are related to spe- and origin are processed on a sched-
cific ADP routines for performing ule of not less than twelve hours.
repetitive clerical operations of re- (3) A predetermined priority of com-
search, solution comparison, and ac- mand override of the normal proc-
ceptance of certain prescribed records essing schedule is established at each
data. data processing activity for key com-
(2) The transaction code program file manders and staff elements within
consists of a catalog of numeric desig- the responsibility of the activity. Thq
nators categorized by type of action order of precedence is arranged in
or function. These designators are ascending numerical sequence from
keyed to computer programs designed the highest to lowest command ele-
to accomplish automatically all re- ment being serviced within transac-
quirements of DA and command pol- tion code. This establishes the type of
icies and procedures. action as paramount within the com-
(3) Transaction codes are also provided mand echelon to achieve proper
for reports generation by the use of balance and operating efficiency in
pseudo instructions and statistical response to total requirements of the
tables related to stored data. Unit system.
identity codes are required to select g. Computer Processing.
the appropriate set of statistical data (1) Personnel record tape files are estab-
to be manipulated. A variable field of lished, and maintained, and control-
statistical parameters is required to led, recurring reports are prepared
accommodate the normal scope of through standard computer programs
statistical usage. Daily, routine sta- centrally developed and distributed at
tistical computations are normally Headquarters, DA level. These com-
programed for computer processing puter programs relate to applicable
and assigned an appropriate transac- regulations so as to reduce distribu-
tion code for immediate execution and tion of hard copy directives within
processing on demand. the army in the field. They are con-
(4) Optional policies of the appropriate structed to identify at each level, log-
commands are included as addenda ical exit and reentry points in stand-
to computer programs and have cor- ard programs for initiation of subsid-

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iary programs which permits the ex- struct all or any portion of the total
ercise of authority delegated to major system.
commands. (3) To neutralize the adverse effects of
(2) Programing personnel at each level isolated disability, of part of the sys-
of data processing authority are re- tem, or limited losses, standby pro-
sponsible for the development of com- cedures are designed for the syste-
puter programs to accomplish com- matic shipment of command tape
mand requirements for data and in- files and transactions tapes to desig-
ternal reports. However, programs nated alternate sites on a daily cyclic
designed to add elements of data to basis. As each increment of the tapes
the command tape for appropriate use is received at the designated sites,
and reference are submitted to the obsolete tapes are erased and redis-
PAC for coordination and approval tributed for reuse by division and
prior to implementation. Elements army/corps support brigade data
added to the command tape through processing activities. The PAC acts
such programs are deleted upon as intermediary for units located in
transfer of records to other data proc- the COMMZ, while the field army
essing activities. Deletion or modifi- headquarters acts as intermediary for
cation of standard elements of data units located in the combat zone.
is not authorized.
(3) In summary, computer processing 2-2. System Relationships
provides for transaction code input a. DA Systems. The consolidation at Head-
data to be processed automatically by quarters, Department of the Army, of input
standard programs in order to pro- from CONUS support systems and the theater
duce uniform output in conformity support system requires that an expanded and
with the criteria established in regu- standardized personnel data base for officer
lations and policies. This cycle of au- and enlisted personnel be maintained at that
tomatic selection and comparison of headquarters, on magnetic tape. The policy of
highly repetitive routine data by com- maintaining a minimum of hard-copy data
puter processes, relieves the com- within the theater army generates the require-
mander of the slow reacting manual ment for permanently retaining complete data
effort that would otherwise be neces- at a centralized repository within CONUS.
sary to produce the same result. This repository does not need to be collocated
with the DA data base facility because the
h. Alternate Capabilities. tapes are maintained on the basis of reports
(1) Alternate capabilities for continuous from units rather than by direct reference to
operation of a personnel records keep- the hard copy. However, these functions serve
ing ADPS are inherent in the mu- jointly as the fourth level of responsibility for
tually complementary relationship records keeping. The Headquarters, DA, com-
maintained between levels of data puter base provides that headquarters imme-
processing activities and echelons of diate access to raw data concerning any or all
command. echelons of command. The data that flows ver-
(2) All changes which affect individual tically between levels within the system (para
or unit status are reported to the sec- b below) is consolidated at each successively
ond level of responsibility for up- higher level until it reaches Headquarters, DA.
dating of the command tape for sup- The composition of the data base at each level
ported units. Such changes also suc- is consistent with the authority and responsi-
cessively update the administration bility for that level. This inverted pyramid of
file (third level) at the PAC and the data substantially reduces requirements for
Headquarters DA, (fourth level) per- field commanders to submit various reports
sonnel file. This provides the tech- derived from the same basic raw data on in-
nical capability to recover and recon- dividuals.
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b. Related Theater Systems. Correlation be- b. Records processing branches are compo-
tween related theater systems and functions is nent elements of the personnel records divi-
automatically achieved by means of computer sion, personnel service company/detachment,
programing techniques. These techniques use ASCOM and corps/army support brigades and
transaction codes as the automatic reaction in- of the personnel service division, adjutant
dex to related requirements of various support general section of the administration com-
functions. The personnel and administration pany, division/separate brigade.
input of all parallel vertical combat service c. Each records processing branch consists
support systems is correlated at the PAC. In of a headquarters section, processing unit(s),
addition, supplemental correlation is necessary and a service unit.
at each command level. Data relative to any (1) Headquarters section. The headquar-
type of activity within a given echelon of com- ters section is primarily responsible
mand is available from the second level data for the overall administration and
processing activity to the commander and oth- supervision of the operating units of
er designated persons upon request or as re- the branch.
quired by preestablished schedule. Combat ser- (2) Processing unit (s). Processing
vice support of the division or separate brigade unit(s) provide routine personnel in-
usually is provided by organic units, and conse- formation and records maintenance
quently, correlation within these organizations services direct to supported units and
is accomplished through internal administra- to other headquarters and staff ele-
tion. ments. Processing units have the
capability to fragment into teams
2-3. Organizational Structure and when the tactical situation war-
a. The organizational structure for personal rants, send teams out for attachment
records keeping is designed to conform with to subordinate elements. Under nor-
the support command concept. mal operating environment, this
(1) Theater army. The PAC maintains capability is used to facilitate subdi-
the field administrative personnel rec- vision of workload by functionalized
ord tape file and provides theater level grouping according to types of ac-
personnel services and administra- tions processed, or by proportionate
tion. grouping of supported units without
(2) Theater army subordinate units. The regard to type of action. The number
command record tape file is main- of processing units authorized for
tained and the required personnel each records processing branch is de-
services and administration are pro- termined by the population and ad-
vided, to the general types of units ministrative activities of the force to
listed below, by the specific type of be supported. The functions per-
organization indicated opposite each. formed by processing units are essen-
(a) COMMZ units--area support com- tially identical between branches,
mand. with only minor deviations according
(b) Army units-army support bri- to volume of work and the echelon of
gade. command.
(c) Corps units-corps support bri- (3) Service units. Service units provide
gade. to supported headquarters (b above)
(d) Divisional units-division support personnel information and records
command. maintenance services in conjunction
(e) Separate brigade units-corps sup- with special projects, surveys, or re-
port brigade. The separate brigade ports pertaining to large segments of
does not have an ADP capability the supported force without regard
and is satellited for this type of to unit identity. The staffing of
service on the corps support bri- service units is determined by the
gade in whose area it is operating. population and administrative activ-

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ities, or the force to be supported, in c. Third Level. Personnel records keeping
the same manner as that of process- functions at the third level of responsibility
ing units. are essentially the same as those at the second
2-4. Functions by Level of Responsibility level except for the increased volume and com-
a. First Level. As the primary manager of plexities commensurate with the higher
personnel, the small unit commander initiates echelon of command. The PAC is the custodian
most of the personnel and administration data of the field administrative personnel record
fed into the system. The major part of his and is the apex of parallel vertical personnel
input is conveyed by means of the unit man- and administrative systems within the theater.
ning report. This report is prepared by the Therefore, all personnel data relative to status
servicing data processing activity as changes and strength is reported promptly to the PA(
warrant or as required by the unit command- by intermediate data processing center activ-
er. Changes in the status of individuals or the ities. The bulk of this data normally is trans-
unit are reported by various means, as appro- mitted from computer to computer or by ship-
priate to the nature and source of the report. ment of magnetic tapes, punched cards, or
b. Second Level. Functions at the second paper tapes. Selected historical and legal docu-
level encompass the initial processing of input ments, and other papers, photographs, and
data from first level sources, the exchange of charts not conducive to digital data transla-
data between data processing activities at this tion may be retained in the theater for a
level, and the transmission of data to satisfy limited period of time before forwarding to a
vertical systems requirements relative to per- CONUS repository. However, if the need for
sonnel status and strength. Operating proce- future reference is anticipated, the record may
dures to be applied in processing changes in be reproduced on microfilm prior to forward-
status and requests for information or action ing.
is determined by the mode in which such
input is received.
Section II. PERSONNEL MANAGEMENT AND ACTIONS

2-5. General forwarding the communication. The command-


a. Use of Information. Personnel manage- er returns all correspondence to the personnel
ment and personnel actions are intimately service unit (company/detachment) for final
aligned with the personnel record keeping processing when decision is reached.
function and aid in management and control.
Recognizing and making effective use of the 2-6. Functions
information available at the various levels of a. Personnel Management. Personnel man-
responsibility can greatly reduce the number agement includes the following functions:
of reports subordinate echelons must submit classification and reclassification, assignment
and the volume of information they must of individuals, processing of applications for
maintain. schooling, personnel utilization, appointments,
b. Authority. As a basic practice, approving promotions, reductions, redeployment, and ro-
authority is delegated to the lowest possible tation of personnel (chap 3, AR 600-16, and
level of command commensurate with DA and AR 600-17). Replacement assignment and
theater policy. When approval authority is casualty reporting are discussed in paragraphs
retained by the theater army commander, the 2-7 through 2-12. The required research for
action communication flows to the PAC of criteria and policy on most personnel manage-
PERSCOM for such action as that commander ment actions is accomplished by the personnel
may direct. When any commander's policy re- service unit rather than by the initiator. When
quires submission of the action communication input/output devices are available for use by
to his headquarters prior to making final de- the initiating unit and when individual service
cision, the personnel service company/detach- member signatures are not required, the com-
ment assembles all supporting data before munication between the initiating unit and

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higher levels of responsibility need not include discharges, extension and curtailment of for-
hard copy. egin service tours, officer efficiency reports,
b. Personnel Actions. Personnel actions in- and requests for leave (chap 4, AR 600-16,
clude the following: release from active duty, and AR 600-17).

Section III. AUTOMATED SYSTEM FOR ASSIGNMENT OF REPLACEMENTS

2-7. Relationships the field administrative personnel record file


a. The correlation necessary between the on all theater army personnel.
theater army automated system for assign- (1) It requisitions, assigns, and opera-
ment of replacements and the CONUS system tionally controls individual and unit
is accomplished through the vertical person- replacements, including personnel
nel and administrative system which extends within the theater who are being re-
from the unit through Headquarters, DA turned to duty status. The replace-
(para 2-2). The replacement system reports ment element of the PAC centrally
requirements by composition, status, and performs reclassification and reas-
strength, on the basis of the individual status signment actions for the latter.
changes reported from data processing ele- (2) In assigning individual personnel re-
ments of supported activities within the the- placements, the PAC uses ADP tech-
ater army. niques to match inventories against
b. A high degree of correlation is also requi- existing vacancies, in consonance
site between the theater army automated with theater-established priorities.
replacement system and systems of the trans- Each commander furnishes priorities
portation and supply and maintenance com- for assignment of replacements to
mand. units within his command. The thea-
(1) Movements of replacements into or ter army commander controls re-
within the theater must be coordi- placements until they arrive at the
nated with the movements control unit of assignment. At this pointl
center of the transportation com- the commander of the unit of assign-
mand by furnishing actual and antic- ment assumes control and may
ipated transportation requirements. change priorities of assignments,
The replacement element of the PAC take reassignment actions, and, when
sends transportation requirements authorized by the theater army com-
and forecast to the movements con- mander, divert replacement ship-
trol center, which responds by fur- ments.
nishing PAC with movement instruc- b. In the ASCOM and the FASCOM, per-
tions.
sonnel service companies/detachments main-
(2) The issuance of organizational equip- tain the command record file and provide re-
ment to unit replacements entering placement status reports pertaining to
the theater must be coordinated with individuals assigned or attached to units
the supply and maintenance com- supported.
mand. This coordination is achieved c. In divisions and separate brigades, the
by the replacement element of the adjutant general section, administration com-
PAC, which transmits information pany, maintains the command record file and
of projected staging points to the provides information regarding personnel
supply and maintenance command. shortages and replacement status reports on
2-8. Concept of Operations individuals assigned or attached for 30 days
There exists one centrally controlled system or more.
for the assignment of replacements to units d. Replacements are charged against thea-
within theater army. ter trainee, transient, and patient strength
a. The PAC of the PERSCOM maintains from the time of departure from the port nf
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embarkation until their arrival at the unit of
assignment. The replacement element of the
when incoming shipments of replace-
ments from CONUS are expected to
PAC maintains a continuous inventory of the arrive. These detachments, in turn,
replacements enroute from port of embarka- furnish to the PAC daily reports re-
tion to unit of assignment. The replacement flecting the numbers and types of re-
status report reflects the number of replace- placements received and placed in
ments assigned against requirements. The re- transit to predetermined destinations,
placement element of the PAC advises DA on and the numbers and types on hand
movement of replacement packets to points of awaiting onward transportation. The
entry that lie closest to ultimate units of replacement element, PAC, keeps
assignment. Simultaneously, the PAC element commanders informed as to replace-
notifies the appropriate replacement regulat- ment allocations made to their units.
ing units, supporting these points of entry, (3) Replacement regulating units report
that the replacements are due to arrive and to the replacement element of PAC
furnishes shipment numbers, names, and units any individuals who fail to arrive
of tentative assignment. The receiving replace- with other members of their ship-
ment regulating unit verifies assignments made ment. The PAC, in turn, informs
by the replacement element of the PAC when Headquarters, DA, of such nonar-
the replacements arrive in the theater. Replace- rivals after insuring that they are not
ments are moved directly to the unit of assign- carried elsewhere in the theater army
ment. inventory.
e. Theater army replacement stockage is re- (4) When it is determined that a replace-
duced to a minimum based on immediate re- ment shipment will not be sent to the
quirements. However, stockage may be in- unit of assignment, the replacement
creased by a short range lead (0-7 days) to element of the PAC cancels the as-
sustain planned major tactical operations signment instructions, notifies the
where the transportation capability cannot appropriate direct support personnel
support the planned replacement movement unit, and adjusts the consolidated
required. vacancy file. Upon receipt of can-
celled assignment instructions, the
2-9. Functions
a. Control. personnel unit adjusts the daily va-
(1) The personnel and administration cancy tape accordingly.
center, PERSCOM, centrally controls b. Requisitioning. Theater army submits a
the replacement system at theater monthly projection of personnel requirements
army while decentralized operations to DA. This projection reflects anticipated
are performed in the COMMZ and theaterwide requirements by MOS and grade
field army by replacement regulating for dates that are from two weeks to eigth
units. Upon arrival or reported avail- months after the projection. The two-weeks
ability of replacements within the projection serves as the theater army requisi-
theater, the PAC exercises complete tion. Each projection is coordinated before
control over their assignment. Re- submission with the theater army G1 to reflect
placement regulating detachments, any change to the troop basis and projected
assigned to the PERSCOM and the tactical operations and priorities that will in-
army/corps support brigades, receive fluence replacement requirements. Unit re-
and stage unit replacements from placement requirements are based upon the
CONUS and from within theater recommendations of the theater army G1 and
army, and provide them with mess G3 after consideration of known and estimated
and billets. combat losses. Known losses, reported by the
(2) The replacement element of the PAC personnel service units and personnel service
notifies those regulating detachments divisions, are consolidated at the PAC and
that are located at points of entry supplemented by the estimated personnel losses

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derived through the use of personnel loss rates. priorities established by theater army
Requisitions to DA include shipping instruc- headquarters. Inasmuch as the direct
tions that designate ports of debarkation support personnel unit's computers
within the theater for specified replacement requisition all replacements on a
shipments. Emergency requisitions for critical daily basis, and unfilled requisitions
requirements and changes to requisitions may are cancelled daily, the day's requisi-
be submitted from the PAC to Headquarters, tions reflect the actual situation by
DA, at any time. In the event requested unit within the theater army. At the
changes cannot be made, DA informs theater time requisitions are filled, the re-
army to permit the latter headquarters suffi- placement element of the PAC ad-
cient time to take appropriate action. vises major commands of the number
of replacements allocated by grade,
(1) Replacement estimates for the thea- branch, and MOS for each unit, and
ter army are determined by the sends the personnel command record,
ACofS, G1, at theater army head- of the assigned replacements, to the
quarters, and are based on data input gaining direct support personnel
from the G1/S1 activity at each units.
echelon of command. Replacement
estimates are based upon the net c. Assignments. The assignment of replace-
losses determined through applica- ments to units may be made by Headquarters,
tion of loss rate tables and adjust- DA, or by the theater army headquarters. In
ment to reflect expected administra- the latter case, assignment may be made while
tive losses and gains such as those replacements are enroute to the theater or
occasioned by reorganization, changes after their arrival in it. Assignments are made
in strength ceilings, and intra-thea- on the basis of files that reflect vacancies in
ter gains. units and information that indicates availabil-
(2) The replacement element of the PAC ity of theater-generated replacements. Direct
prepares a weekly theaterwide con- support personnel units transmit to the theater
solidation of individual and unit re- army replacement element in the PAC files
quirements. This consolidation is that reflect total vacancies for each division
used by the PAC as a basis for allo- and separate brigade, and vacancies by indi-
cating replacements to units within vidual organization for nondivisional units
the theater army, and contains prior- other than separate brigade. Replacement reg-
ity codes for guidance in making ulating units transmit information to the
allocations when insufficient replace- PAC that reflects assignment availability of
ments are available to fully satisfy personnel from inactivated units, availability
the requirements. In addition, it is of personnel returned to duty, and amended
used in preparing the monthly pro- assignments of transient replacements.
jection that is forwarded to Head- (1) Officers through the grade of 0-5 and
quarters, DA. all enlisted personnel are assigned
(3) Direct support personnel units trans- through computer programing by
mit daily to the replacement element matching the MOS and grade against
of the PAC files containing identifi- the vacancy position. Officers of
cation of the supported unit(s) and grade 0-6 or higher are assigned
information on existing and pro- manually through comparison of the
jected vacancies. These vacancy files command personnel record with a
are prepared from command person- listing of available vacancies. In
nel records and are used to request those cases where special require-
individual and unit replacements. ments have been furnished the PAC
The replacement element of the PAC in advance, the assignment of special
fills these requisitions to the fullest category personnel is coordinated
extent of its capability, subject to with the appropriate command.

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Classification and assignment person- assigned. The manning report carries
nel manually assign replacements individual replacements as in transit
that, due to some assignment limita- until they physically arrive at the
tion, cannot be automatically as- unit of assignment. The unit then re-
signed to a duty position. This action ports them as present for duty and
is accomplished through the use of a they become a part of unit accounta-
list of remaining vacancies and a bility.
printout of unassignable replace- (4) The replacement element of the PAC
ments. sends assignment instructions for
(2) The replacement element of the PAC personnel being returned to duty
transmits assignment information to status through the replacement regu-
the initial replacement regulating lating unit that supports the hospital,
unit receiving the replacements. For- confinement facility, or rehabilitation
mal assignment information and in- activity concerned. Theater-gener-
structions are used for this purpose ated replacements such as the above
rather than separate published or- are returned to their unit of origin if
ders. Upon receipt of assignment physically qualified for the PMOS
instructions, replacements are trans- held at time of hospitalization. If not
ported to the unit of ultimate assign- so qualified, they are reclassified into
ment. During such movement, re- an MOS for which qualified and as-
placement regulating units that are signed in accordance with existing
advantageously located along the requirements.
lines of communication provide the (5) Fully trained units from CONUS
necessary support. Additionally, these may be directly assigned to the or-
replacement regulating units act as ganization of ultimate assignment
check points in the control of replace- and bypass replacement regulating
ments within the system. If the re- units. The primary interest of the
ceipt of assignment instructions is in theater army replacement system
any way delayed, the replacements in such units is from a personnel ac-
are immediately moved from the air- counting viewpoint. As unit replace-
head or water port to the nearest ments complete staging, their oper-
replacement unit that is capable of ational control passes to the theater
billeting and feeding them. army G3. Units furnished through
(3) The second level activity concerned the replacement system retain their
transmits the command personnel unit identity and are assigned only
records of individual replacements to as replacements for troop basis units.
the direct support unit that provides TOE replacement units remain under
service to the unit(s) of assignment. theater army control until they have
Upon receipt of these records, the reached a state of movement readi-
personnel unit notifies unit(s) of as- ness, at which time they are assigned
signment by means of the unit man- to the designated major subordinate
ning report as to replacements command.
Section IV. CASUALTY REPORTING
2-10. System Relationships 2-11. Concept of Operations
Casualty status reporting is but one facet of a. The PAC, PERSCOM, maintains the field
the total integrated personnel management administrative personnel record file on all the-
system. Consequently the theater army casualty ater army personnel, by unit. The theater
reporting system is correlated with DA and casualty processing section of the PAC pro-
related theater systems as already discussed vides the personnel management services re-
under system relationship (para 2-2). quired to adjudicate casualty status and re-
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view boards and investigations relative there- compiling statistics on personnel returned to
to. The casualty branch, PAC, consists of a duty from casualty status, and processing un-
headquarters, battle casualty unit, nonbattle identified casualty actions (fig, 2-2). There
casualty unit, and post mortem and records are two main types of casualty reporting in a
unit. The battle and nonbattle casualty units theater casualty reporting system. The first is
are responsible for examining and reviewing associated with casualties experienced in a
individual status reports from medical or mili- battle or an otherwise hostile environment. It
tary police activities and the findings of re- involves prompt and accurate reporting of
ports of investigation that involve line of duty casualty incidents that affect the status of
determinations. The post mortem and records individuals, strength, and effectiveness of
unit is responsible for administratively proc- units. The second type relates to investigating
essing reports or inquiries that relate to and determining line of duty status of non-
deceased personnel, burials, posthumous battle casualties.
awards, and disposition of remains. a. Status Reporting. The reporting activity
b. The ASCOM and the army/corps support uses the most expeditious means available to
brigade maintain the command tape file and report the initial change in status of an in-
provide the personnel management services dividual who has become a casualty. It nor-
required in reporting functions relating to the mally transmits such data by means of direct
casualty status of individuals and units of input devices linked to the data processing
COMMZ, field army, and corps respectively. activity. When direct input devices are not
The DISCOM and separate brigade support available, the reporting activity reports cas-
battalion provide equivalent support to the ualties by submitting the information on data
division and the separate brigade respectively. request/change forms to the servicing activity
In the ASCOM and support brigade, however, for conversion to ADP media for processing.
the exercise of command prerogatives with Such data may also be reported by radio or
respect to investigations involving casualties telephone, provided such means of communi-
is maintained in the organization command cation are secure. A predetermined transac-
structure of the supported major command tion code format is used in all initial casualty
elements. reports regardless of the mode of communica-
c. In addition to their other duties, person- tion.
nel staff noncommissioned officers and clerical b. Submission of Substantiating Docu-
personnel of the various echelons of command ments. The need for substantiating documents
perform administrative actions relating to in- is established on the basis of requirements for
vestigation of cricumstances surrounding re- verification and determination of the casualty
status of an individual, investigating and re-
ports of nonbattle casualties. Initial reports of viewing line of duty determinations, com-
change in status of individuals are processed in pletely and accurately notifying next of kin,
the same manner as prescribed for other and settling future claims for or against the
changes to personnel records and command government. Except for missing in action
tape files. (MIA) personnel and unrecovered remains
2-12. Functions that require witness statements, hardcopy
The casualty reporting system for an army (substantiating) documents are primarily re-
in the field is primarily concerned that indi- lated to nonbattle casualties. The nature of
vidual casualties are initially reported and that these documents and the command responsi-
such data is promptly and accurately trans- bility incident thereto dictate their submission
mitted to the theater army casualty processing through command channels rather than
section where it can be verified and correlated through data processing channels.
with similar input from other units within the c. Reporting Actions. Upon receipt of in-
theater army. This system also provides the formation regarding an individual casualty in-
means for assessing and evaluating mass cas- cident, actions are taken as follows:
ualty situations, accumulating statistical data (1) The unit commander or designated
required in the development of loss rate tables, first level representative annotates

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DEPT OF ARMY

t I

1 I

MEDICAL,
I MP & GRREG
ACTIVITIES

SERVICING I
DIR SPT
PERS UNIT

I Io
I I
CONVENING/ 0
REVIEW I I
AUTHORITY I

o-o-J

LEGEND:

ADM LD & SUPPORTING DOCUMENTS

STATUS
-- - STRENGTH DATA
Figure 2-2. Casualty reporting data flow.

17
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the unit manning report with the orating data must be reconciled by
proper transaction code to include PAC prior to final determination and
date, time, and place of change in release of casualty data to Head-
status. When appropriate, line-of- quarters, DA.
duty status and references to wit- d. MIA Suspense Actions. As discussed in
ness statements are also shown. In c(3) above, all reports of casualty status re-
addition, when nonbattle casualties quire supporting evidence for validation. Nor-
are involved, data request/change mally, this is established by positive confirm-
forms describing the circumstances ing data from other parallel systems or con-
surrounding the incident are pre- clusive physical proof. Nevertheless, in the
pared as cover reports for the re- absence of any reports from medical, military
quired substantiating documents. police, graves registration, or other commands
These administrative reports are for- and activities to the contrary, a MIA status
warded to the convening authority may be tentatively accepted pending detailed
for line of duty determination or re- and prolonged investigations of all possible
view. When such determinations or sources. Therefore, although all reports of
reviews are approved, the file relative MIA individuals are to be promptly trans-
thereto is forwarded directly to the mitted to the data processing activity and the
PAC for final disposition. Substantia- PAC, their records are temporarily suspended
ting documents or reports on MIA from deletion on the command tape file of the
or unrecovered remains are for- supported unit. To preclude unwarranted dele-
warded by the unit commander di- tion and reestablishment of records during this
rectly to the PAC for verification period, the unit of assignment retains strength
and determination of casualty status. accountability for such personnel for the
(2) The direct support personnel unit, at number of days prescribed in theater policy.
second level, processes casualty trans- This allows sufficient time for related opera-
actions received from the units that tional systems to assist in producing sufficient
it supports. It deletes data from the data for preliminary verification.
command tape file and adds data to e. Disposition of Records. The data process-
the record of personnel losses file to ing activity deletes from the command file, as
reflect losses to the supported unit. a by-product of daily casualty transaction
It also processes transactions for processing, personnel records data of individ-
awards and decorations not involv- uals dropped from the rolls and from the
ing losses. The direct support per- strength accountability of the unit of assign-
sonnel unit reports to the PAC by ment. It retains such data as working files in
intercomputer communications links the accumulation and production of casualty
all changes in individual status so historical and statistical data for the sup-
that the administrative center can ported unit. This activity forwards to the
update its administrative file. PAC reports of investigation, findings of ad-
(3) The PAC, at third level, processes all ministrative boards, and other supporting doc-
casualty data received as input from uments that relate to casualties after they
a variety of systems throughout the have served their intended purpose.
theater, such as medical, military f. Strength Reporting. Second level data
police, and graves registration sys- processing activities located at the ASCOM,
tems. It collates and merges data re- army/corps support brigade, and division sup-
ceived from parallel vertical systems port command, statistically report quantita-
with basic or initial reports of cas- tive casualty status changes to the third level
ualty status from the first level of activity at the PAC.
administrative responsibility. Since (1) Data concerning certain types of cas-
each category of casualty status re- ualties is reflected in routine strength
quires validation by supporting evi- statistics provided unit commanders.
dence, any void or conflict in corrob- Casualty statistical data, accumu-

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lated as a by-product of the daily h. Fulfilling Command Data Requirements.
update processing cycle of the com- Personnel management is a function of com-
mand file, is also available to local mand and decisions on personnel management
commanders upon demand. are the responsibility of the commander. Com-
(2) The data processing activity auto- mand requirements for casualty data are
matically provides a statistical re- basically the same as for other categories of
capitulation to each supported unit. losses. Accordingly, all changes in status,
This is distributed as a part of the which affect unit effectiveness, are processed
unit manning report for the infor- and made available through the personnel rec-
mation and guidance of unit com- ords keeping ADPS. In addition, the data
manders. processing activity accumulates raw data for
g. Derivation and Use of Loss Rate Tables. research and analysis as required by command.
Tables of casualty statistics and related vari- To facilitate command use, data relating to
ables are derived at theater army headquar- casualties is reduced to the simplest terms and
ters from raw casualty data as received from forms consistent with the speed and accuracy
lower echelons of command. These tables pro- that is essential to such reporting. Standard
vide to commanders as estimate of numbers transaction coding and language is used for
of casualties that they may expect during tac- casualty reporting in the same manner as al-
tical encounters. Commanders use such data ready described for the other changes in
in forecasting replacement requirements be- status. The unit commander is the primary
fore execution of a tactical plan. These tables source of casualty data, but all personnel con-
define casualty statistics with respect to con- cerned must continue followup action on un-
tributory factors, such as types of operation, resolved cases until they are resolved.
terrain, weather, character and disposition of
opposing force, and types of weapons.
Section V. ADMINISTRATIVE SERVICES

2-13. General and actions are accomplished, to the forward


Administrative management includes rec- tactical elements where summaries or specific
ords, publications, forms, and reproduction actions for accomplishment are furnished to
management; reports control; and classified the supported commander.
document control. It provides reproduction a. When a commander requests an action,
service, mail and distribution center opera- the appropriate combat service support unit
tion, publications and forms supply, and pub- performs the administrative functions neces-
lications and records reference services to sary to comply with the commander's request,
headquarters and offices at each echelon of furnishing him all essential backup informa-
command. The objectives of administrative tion upon which to base his decision.
services' automated procedures are to increase
b. Adequate communications support is par-
responsiveness to command and unit require- amount to the administrative system for the-
ments, provide the administrative operating aters of operations. The theater army and field
link between the data processing activity and army area communications systems are the
serviced units, reduce the number of admini- primary means of communication for theater
strative support personnel required at all levels administrative traffic. Each unit, company
throughout the theater, and reduce hard copy level and above, and each headquarters staff
records filing and processing. element is provided organic communications
2-14. Operational Concepts equipment or is supported by theater signal
Administration is centralized through com- units with sufficient communications to sup-
bat service support units operating on a func- port the administrative processes. Area com-
tional support basis. The impetus of admin- munications centers and signal operations
istrative support is from the rear service sup- companies headquarters are capable of ac-
port elements, where detailed justification cepting data traffic, detecting and correcting
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errors, and forwarding the data traffic over the unit. Companies may obtain reg-
the store and forward network. Until an auto- ulations and directives that apply to
matic electronic switching capability is company administration but are not
achieved, the store and forward network will contained in manuals or SOP's, from
depend upon manually switched and/or the central records library. Commun-
patched data channels. ication to the library is achieved
c. The source automation devices and high through the use of higher headquar-
speed communications circuits and channels ters' video display devices. Hard copy
at all headquarters, staff sections, and units obtained in this manner is destroyed
throughout the theater, provide each com- after it has served the purpose for
mander the means to receive unclassified in- which reproduced. When the same
formation quickly and to dispatch actions data is required more than once, each
directly to a specific addressee within a head- subsequent request to the library must
quarters or unit without processing hard copy provide the same or updated file in-
through the administrative message centers. formation.
A commander's request is normally processed
within 24 hours. 2-15. Organizational Structure
Organization for administrative services
(1) Each reporting source uses automa- support in theater commands higher than
tic tape/card typewriters to transmit division/separate brigade is depicted in figure
regularly scheduled reports for up- 2-3. Such support for the division/separate
dating the programs and plans main- brigade is discussed in paragraph 4-4.
tained in a computer center, or other
automated facility by combat service a. Personnel and Administration Center
support units. Each automatic tape/ (PAC). The administrative services division
card typewriter provides a daily rec- of the PAC is the apex of the administrative
ord of the transactions for both the services support for the theater. It is orga-
dispatching and receiving units. This nized into a division headquarters element and
record represents a correspondence the following functional branches: unclassi-
file for the headquarters, staff sec- fied correspondence control, classified corre-
tion, or unit concerned. The daily spondence control, publications and reproduc-
transaction file for each automatic tion, forms control, and records library. Its
type/card typewriter is retained a mission is to provide general support adminis-
maximum of 30 days and then de- trative management functions for units
stroyed. The supporting central rec- throughout the theater and provide direct ad-
ords library (para 2-17) is the des- ministrative services support to the theater
ignated repository, for file informa- army headquarters and the PAC.
tion to be retained beyond 30 days, b. Major Headquarters. Each major head-
for any headquarters, staff section, quarters, above division, includes an adjutant
or unit within the theater. general's office. Under the general staff super-
(2) Headquarters, staff sections, and vision of the AFofS, G1, this office provides
units are authorized to retain hard internal administrative service facilities to the
copies of regulations, directives, man- headquarters. These include the mail and dis-
uals, SOP's, and similar materials tribution center, central classified document
which are required for accomplish- control and repository, and limited reproduc-
ment of their mission. Headquarters tion facilities. Additionally, the adjutant gen-
and staff sections do not need to re- eral's office of the headquarters at TASCOM,
tain copies of all regulations, direc- FASCOM, and each mission command provides
tives, manuals, or SOP's which have a small microfilm records library for internal
previously been furnished to the cen- use.
tral records library. Company size c. Administrative Service Detachment. One
units retain manuals and SOP's when detachment is assigned to each personnel and
required for continuous use within administration battalion. Its mission is to prol
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* Each major HO above Division level includes an I .


Adjutant General's Office to provide adnministrative
services to the Headquarters.
Figure 2-3. Organization for administrative services support in theater commands
higher than division/separatebrigade.

vide centralized administrative services sup- 2-17. Central Records Library Operations
port consisting of large volume reproduction The central records library serves two pur-
and unclassified records library services for poses. First, it provides a central repository
all units located in its assigned geographical for the record copy of unclassified publications
area of responsibility. Concept of operations and records or files created and received by
and organization of administrative service de- the headquarters and units served. Second, it
tachments are discussed in paragraphs 3-16 provides responsive information retrieval of
through 3-19. those documents maintained on file through
d. Division/Separate Brigade and Lower the use of ADP and microfilm technology.
Headquarters. Administrative services support Figure 2-5 indicates the location of records
provided to divisions, separate brigades, libraries in the theater and the organizations
groups, battalions, and companies is discussed serviced by them.
in chapter 4. a. General Policies. Information trans-
mitted to the library is limited to publications,
2-16. Information Flow correspondence, messages, and reports that
General combat service support information have value beyond a 30-day retention period.
flow in the division, applicable at all echelons Change of status reports that update or are a
of command in the theater, is depicted in fig- part of an ADPS are not routinely included
ure 2-4. The information is transmitted by in the library file. Those documents that meet
means of centralized mechanized or electronic the 30-day retention requirement are normally
data processing facilities. Units submit change transferred to the library at time of dispatch
data for the daily unit morning report and or receipt. The length of time beyond date of
hard copy personnel records directly to the receipt or transmission that records may be
personnel activity or the data processing ac- retained is limited as follows: within-
tivity for entry into the system. Summary (1) Thirty days, headquarters staff sec-
reports, records updating, and other actions are tions or units must forward records
accomplished at the central data processing to the central records library or de-
activity. stroy them.
ACO 8339A 21
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xx

CORRESPONDENCE, REPORTS, ACTIONS


TRANSMITTED VIA PAPER TAPE

Figure 2-4. Information flow in the division.

(2) Six months, central records libraries c. Technical Design Criteria. The functions
supporting commands subordinate to of the library are performed through the use
theater army must forward records of both digital data storage and microfilm
to the theater army central records storage. Hard copy printed matter is usually
library or destroy them. stored in digital or microfilm form for random
(3) One year, the theater army central access retrieval while diagrams, pictures, and
records library must forward records maps are stored in microfilm form. The size of
to CONUS records center or destroy the headquarters to be supported and the es-
them. timated volume of documents to be processed
b. Format Requirements. To facilitate auto- and stored determine the size of the central
mated processing, all documents entering this records library.
system follow prescribed formats. An example
of such a format is depicted in figure 2-6. The 2-18. Administrative Management
Functions
heading description is required to permit in- a. Records Management. The library branch
dexing, storage, and retrieval of that docu- of the administrative services division, PAC,
ment from magnetic or microfilm storage. The is the summit of the records management pro-
free text is the body of the document that gram in the theater. This branch issues the-
contains the message. It follows the current ater implementing directives to DA directives,
format procedures.
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* Toinlud separate Brgades operatng inthe area served by


the Corps Supprt Bnpde.

Figure 2-5. Central records libraries.


as necessary to insure complete guidance and data to higher echelons for reporting purposes
implementation of the program throughout need not duplicate this information in separ-
the theater. Since this branch is also operating ate, similar reports. The reports suspense and
the central theater repository for file informa- forms control branch maintains in magnetic
tion relayed from subordinate libraries, it is storage detailed information concerning each
able to monitor the effectiveness of the sys- program, recurring report, and form submit-
tem. Records management officers at each sub- ted by the computer complexes in the theater.
ordinate central records library monitor and Upon receipt of a request from a unit or head-
control files and provide guidance to serviced quarters for a new reporting requirement or
units. Administrative services officers at ma- form, this branch conducts a search to deter-
jor headquarters provide liaison with the ad- mine whether there is any duplication between
ministrative service detachment, provide tech- existing reports and forms and those re-
nical assistance to other staff elements of the quested. When a duplication is found to exist,
headquarters, and may operate a small library, it furnishes complete information to the
such as that of FASCOM headquarters. ACofS, Comptroller, for his action and notifies
b. Reports Suspense and Forms Control. the originator. Upon such notification, the
The reports suspense and forms control branch unit or headquarters that originated the re-
of the administrative services division has the quest requires its computer center to obtain
capability to search, locate, prescribe, and ap- the report. When a newly requested report or
prove local forms for use on a recurring basis form does not duplicate existing ones and
by any unit within the theater. Requests for meets established criteria, such as genuine
new reports are approved by the ACofS, Comp- need, economic feasibility, theater or com-
troller, of the appropriate command. The ma- mandwide application, and improvement of
jority of recurring reports for major com- system efficiency, it normally is approved by
mands and the theater headquarters are com- the appropriate ACofS, Comptroller, and im-
puter generated and controlled by the plemented at the appropriate command level.
respective systems. Units submitting source Administrative services officers at major head-
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ORIGINATING UNIT SECTION SYMBOL JULIAN DATE DOCUMENT DISPOSITION CODE
IDENTIFICATION COD CODE
xxxxxx xxxxxx XXXX XXXXX XX
AUTHENTICATION TO ADDRESSEE-CODE SUBJECT DESCRIPTORS
XXXXXXXXXXXXXXXXXX XXXXXXXXXXX XXXXXXXXX XXXXXXXXXX
xxxxxxxxxxxx
XXXXXXXXXXXX xxxxxxxxxxx
XXXXXXXXXXX xxxxxxxxx XXXXXXXXXX
XXXXXXXXX xxxxxxxxxx
PACGE OF
XXXXXXXXXX XXXXXXXXXXX XXXXXXXXX XXXXXXXXXX XX XX

FREE TEXT OF DOCUMENT

1.

a.
b.

2.

SECOND AND SUCCEEDING PAGES

PAGE OF
XXX XXX

FREE TEXT OF DOCUMENT CONTINUED

3.

a.
b.

4.

Figure 2-6. Document format.

quarters maintain similar detailed informa- classified material is performed in accordance


tion for reports, programs, and forms pertain- with provisions of AR 380-5.
ing to their respective command headquarters. d. Publications and Reproductions Manage-
Liaison with the supporting computer center ment. The theater publications control office,
and the administrative services detachment PAC, monitors efficient distribution for pub-
library enables the administrative services of- lications and blank forms by maintaining
ficer to effectively monitor reports and forms, liaison with publications centers in the theater
and provide technical assistance to the head- of operations. Each command places continu-
quarters staff. ing emphasis on avoiding the unnecessary pro-
c. Classified Document Control. The control, liferation of publications and reproductions.
processing, distribution, and accounting for The publications and blank forms production
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and distribution system is outlined in para-
produces the modified publication(s)
graphs 2-19 through 2-21. and makes distribution to subordi-
nate organizations through normal
2-19. CONUS and Theater Publications command distribution procedures.
a. CONUS Publications. (3) Most CONUS publications are ordered
(1) The majority of publications origi- by means of the DA Forms 12-series
nating from CONUS are distributed "subscription forms."
by the pinpoint method (AR 310-1). (4) Copies of all DA publications and
These include field manuals, pamph- blank forms are furnished for ref-
lets, technical manuals, and other erence purposes to the theater central
publications that are ready for im- records library and other central rec-
plementation without further elabo- ords libraries in the theater where
ration. Those publications that do re- they are microfilmed or magnetically
quire additional command policy and reproduced and filed.
procedural guidance, such as regula- b. Theater Publications.All theater publica-
tions and circulars concerning ad- tions are distributed by the command method.
ministrative policy, are distributed Each headquarters issuing publications devel-
by a modified command method. At ops formulas for their distribution.
the same time every effort is made to
reduce the volume of publications 2-20. CONUS and Theater Blank Forms
and prevent the rapid multiplication a. CONUS Blank Forms.
of supporting publications. Technical (1) Blank forms from CONUS are dis-
and maintenance publications are tributed by pinpoint distribution.
distributed with the equipment under This method of distribution requires
the provisions of AR 700-70. CONUS publications centers to first
(2) Under the modified command distri- create packages of assorted blank
bution method, advance copies of pre- forms, identify blank forms which
pared publications are sent to each cannot be sent through APO channels
commander of a theater army com- due to high usage rates or size, and
mand down to and including field devise a means of shipping these non-
army. This commander is at the same mailable blank forms to using units.
time notified of the approximate date To allow for temporary variations in
of distribution and directed to sub- the supply level of blank forms main-
mit a reply to the CONUS publica- tained at the unit, the resupply sched-
tions center indicating whether ad- ule may be adjusted locally by publi-
ditional textual material will be re- cations centers within theater army,
quired to implement the provisions of upon the request of the unit con-
the publication(s) within his com- cerned.
mand. If additional guidance is not (a) The assortment of blank forms,
required, the commander so informs which normally consists of a 30-
the CONUS publications center and day supply for a unit of definite
it distributes the publication(s) to all size and type, is mailed so as to ar-
units by the pinpoint method. If, how- rive at the unit by the time its on-
ever, the commander determines that hand supply is depleted. Resupply
additional guidance is required, he so of blank forms is automatic and
notifies the CONUS publications cen- obviates the need for resupply re-
ter in his reply and it furnishes him quests. Units submit DA Forms 17
a limited quantity of the publica- directly to the publications centers
tion(s) to be used as basic docu- to obtain blank forms not included
ment(s) for insertion of command in the normal assortment that they
guidance. Upon completion of such receive.
modification, the command (b) Blank forms which cannot be sent
re- through the mail because of bulk,
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such as punch cards for data proc- until emptied, whereupon it is released
essing systems, are identified in the to the transportation activity.
process of creating packages. Such (3) The administrative service detach-
forms are shipped through trans- ment (or administration company of
portation channels to the using division/separate brigade) has the
units. Automatic resupply require- authority and capability to locally re-
ments for non-mailable forms are produce a limited quantity of cutsheet
established for DPU's, supply fa- or card blank forms for emergency
cilities, and other high-usage units resupply of supported units.
in the same manner as the assort- b. Theater Blank Forms. All theater blank
ment package requirements for forms are distributed by command distribu-
units. Upon departure from CON- tion. Since they are locally reproducible, there
US, each unit is furnished a 10- is no need to establish resupply requirements.
weeks initial supply, and there-
after, is resupplied in accordance 2-21. Theater Reproduction
with an established cyclic schedule. Units authorized duplicating equipment by
(2) The most satisfactory container for TOE reproduce theater publications and blank
CONUS blank forms is a CONEX forms for subordinate and satellited units that
container, which may be retained by do not have the capability to do so. Theater
the receiving unit and used as a administrative service detachments perform
storage facility for its contents. When reproduction tasks that are beyond the capa-
a CONEX container of blank forms is bility of the units to perform. However, each
shipped through transportation chan- unit reproducing publications is required to
nels, it normally carries boxes for use its reproduction capability to the maxi-
several units. Accordingly, it is mum before requesting support. Administra-
shipped to a supply support unit for tive service detachments (or administration
distribution to the requesting units. In companies in the division/separate brigade)
this case, the CONEX container is re- are authorized to reproduce DA publications
tained at the distributing location and blank forms when required.

Section VI. POSTAL

2-22. General b. Headquarters, Department of the Army.


The military postal system is administered Headquarters, DA, is responsible for postal ad-
by each service to support its particular re- ministration, operation, technical control, and
quirements and is subject to the terms of the inspections, and for investigations of crimes
postal agreement between the Department of committed against the postal service within
Defense and the U.S. Post Office Department. the army.
Military postal service is a responsibility of c. Oversea Commands. The theater army
command at all levels. commander is responsible for the overall op-
a. Headquarters, Army-Air Force Postal eration of the postal system within his com-
Service. The Department of the Army and Air mand. He is assisted in exercising this respon-
Force jointly operate a postal service. The mis- sibility by the -
sion of the Army-Air Force Postal Service is (1) Theater army ACofS, Personnel, who
to administer, supervise, and coordinate the has general staff responsibility for
worldwide postal activities of the army and postal service in the command.
the air force. It formulates policy for postal (2) Theater ACofS, Logistics.
operations, and the commander in the field is (3) Major subordinate commanders who
responsible for executing this policy. The Ad- command postal operating elements
jutant General of the Army is responsible for located in their respective areas or
the administrative supervision of this service. provide administrative and logistical

26 AGO 8359A
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support to postal operating elements. 2-24. Operational Concepts
d. Personnel Command, TASCOM. The a. General Support Postal Operations. The
PERSCOM commander is responsible for ex- PERSCOM commander is responsible for pro-
ercising operational control over general sup- viding general support postal operations with-
port postal operations in the theater (para 2- in theater army through the postal service or-
25a). He is assisted in carrying out these re- ganization of PERSCOM. The postal service
sponsibilities by the ACofS, Personnel, and organization consists of a headquarters team
the postal service organization commander. for command and control purposes, postal fi-
The latter is directly responsible for providing nance and supply teams for depot operations,
general postal support in the theater. locator teams for directory operations, and
e. Theater Staff Postal Officer. The theater mail processing teams to handle mail flow into
staff postal officer, PAC, PERSCOM, is re- and out of the mail directory. All elements of
sponsible for providing technical advice on this unit are normally located in the area of
postal operations to the theater army com- the PAC but are operationally controlled by
mander and the PAC, and for exercising tech- the postal service organization regardless of
nical control over all postal operating elements their location. A postal service organization is
in the theater. The latter responsibility in- tailored to perform along lines of communica-
cludes inspection of postal operating elements tions (LOC). The scope of the operation, the
and coordination of their activities. type of conflict, the geographical situation, and
f. Field Army Support Command (FAS- transportation resources are governing factors
COM). The FASCOM ACofS, Personnel, has in determining the mix and establishment of
general staff responsibility for postal service such an organization. The term "mail proc-
within that command. The P&A Bn com- essing activities" pertains to activities that are
mander in each army or corps support brigade required to move mail from ports of entry to
supervises the operation of direct support op- the APO of address, and to dispatch mail from
erations in the FASCOM (para 2-25b). the APO of address to the port terminal. Mail
processing is accomplished through mail termi-
nals and in transit regulating terminals lo-
2-23. Mission, Assignment. and Limitations cated along each LOC. The organization and
a. Mission. operations of the postal service organization
(1) The mission of the military postal are discussed more fully in FM 29-6.
system is to extend services of the b. Direct Support Postal Operations. Direct
United States Post Office Department support postal operations are provided on an
to military and other authorized per- area basis. In the COMMZ there is an army
sonnel and activities in oversea com- post office (APO) assigned to each area sup-
mands. port group. In the field army a variable num-
(2) The mission of the theater army ber of APO's are assigned to each personnel
postal system is to provide general and administration battalion of a support brig-
and direct support postal services as ade. Each APO is normally composed of a
appropriate to individuals and units headquarters team and a variable number of
in the theater of operations. functional postal teams (para 3-20-3-23).
b. Assignment. Postal teams may be as-
signed or attached, as required, to provide gen- 2-25. Organization
eral or direct support postal services based on The military postal system is divided into
troop strength in the area, and services to be the U.S. Civil Postal System, operated by the
provided. U.S. Post Office Department, and the Theater
c. Limitations. Postal units are dependent Postal System operated by the military estab-
upon the personnel service company/detach- lishment. The administration, operation, and
ment for personnel administrative support and organization of the U.S. Civil Postal System
the finance direct support company for pay does not lie within the purview of this manual
services. They must be attached to other units and therefore will not be addressed. Within the
for mess and organizational maintenance of oversea theater postal system, the army per-
vehicles. forms its postal functions through the employ-

AGO 8359A 27
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ment of general and direct support postal ele- d. Handling Official Mail. With the excep-
ments. tion of source-to-user shipments, official mail is
a. General Support Elements. General sup- handled in the same manner as personal mail.
port postal elements have the primary mission In source-to-user shipments, CONUS depots
of operating postal facilities in support of ship direct to air terminals for onward ship-
other postal activities. Facilities operated in- ment to the addressee, by-passing the PCC.
clude the following: CONUS mail terminals, e. Disposing of Undeliverable Mail. A cen-
in transit regulating terminals, central direc- tral postal directory is established at the PAC,
tory, and postal finance and supply depot. PERSCOM, to provide organizational and in-
b. Direct Support Elements. Direct support dividual locator service. Necessary functions
postal elements operate APO's to provide are performed by a central postal directory
postal support to individuals and army organi- team.
zations other than postal elements. This sup- (1) Organizational locator service. The
port includes mail distribution, mail dispatch, frequent abrupt movement of units
and complete postal finance service. Postal fi- within the theater makes it manda-
nance service includes the following: money tory that timely information be avail-
order sales and redemption, stamps, stamped able to the APO supporting them.
paper, and accountable mailing services. Acting on information available from
the PAC, locator personnel compile
2-26. Functions the mail distribution scheme (plan)
a. Handling Incoming Letter Mail to The- and distribute it on a weekly basis to
ater. Letters from CONUS addressed to per- all operating agencies of the theater
sonnel overseas are received at civil post office postal system and to the U.S. Army
postal concentration centers (PCC's) located military mail terminals in the
at designated CONUS sites. Here, letters are CONUS.
sorted, by company size units or other separate (2) Individual locator service. When mail
elements, combined into parent battalion or is received at a unit and cannot be
comparable organization packages, placed in delivered to the addressee, it is for-
mail pouches, and dispatched to oversea mail warded by the unit mail clerk to the
terminals. Oversea mail terminals secure nec- central postal locator at the PAC
essary lift for onward movement of mail and without taking intermediate direc-
route it to the APO serving the unit of ad- tory actions. All casualty mail is for-
dress. Battalion mail clerks collect mail from warded for directory action regard-
the APO and distribute it to company mail less of information available at the
clerks for delivery to addressees. Thus, pouch- unit.
ing of mail by units at CONUS PCC's mini- f. Disposing of Mass Casualties' Mail.
mizes requirements for sorting of letters at (1) Diversion in CONUS. Upon notifica-
intermediate points. If the situation permits, tion of a mass casualty within the
mail is flown via available airlift direct from theater, the central postal locator
mail terminals to units of address. electronically transmits a message to
b. Processing Outgoing Letter Mail From the CONUS PCC to hold the affected
Theater. Letter mail outbound from the the- unit's mail, pending disposition in-
ater is deposited by unit mail clerks at the structions. The central postal locator
nearest postal facility. Personnel at these fa- subsequently forwards disposition in-
cilities face, cancel, and forward this mail to structions consisting of a roster of
mail terminals. In turn, the mail terminals ob- personnel for whom mail is to be re-
tain the necessary onward transportation and turned to the sender and personnel
ship the mail to CONUS. Designated postal for whom mail is to be forwarded.
facilities in CONUS sort the mail by states (2) Diversion in the theater. Upon noti-
and cities. fication of a mass casualty, the cen-
c. Distributing Intra-theater Mail. Army tral postal locator immediately noti-
post offices within the theater sort intra-the- fies the supporting postal activities.
ater mail for proper distribution.
28 AGO g3,9A
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These activities locate and divert the dination with the International
the Red Cross.
Committee of
unit's mail directly to the central
postal locator, where final disposition h. Exercising Censorship. The Army Intelli-
is made. gence and Security Branch is responsible for
g. Exchanging Prisoner of War Mail. Mail censorship of military and PW mail. The postal
for PW's held by the United States and that service provides facilities for censorship ac-
tivities.
for American personnel held by the enemy is
exchanged through neutral countries in coor-

Section VII. SPECIAL SERVICES

2-27. General type of rest area within their operational


a. In the communications zone, the special areas. Separate or divisional brigades may es-
services organization, PERSCOM, establishes tablish a "water hole" type of rest or recrea-
and operates leave and recreation centers, each tional camp in proximity to bath and clothing
designed to accomodate from 200 to 800 mem- exchange elements. A team of the special serv-
bers of the armed forces. The special services ices detachment operates the rest area,
detachment, special services organization, whether in the corps, division, or separate bri-
PERSCOM, provides command, control, and gade area of operations. Equipment and sup-
supervision of activities at each center. The plies with which to engage in self-help sports,
commander of the area support group in games, and projects are available in minimal
which a center is established provides admin- quantities. Units provide commanders, bedding
istrative and logistics support for the center. and tents, and rations for their personnel who
No more than 12 centers may be established are using the rest area. The division rest area
for a one field army theater or 12-division provides facilities for not more than 750 per-
force. A maximum of nine days, including four sonnel at any one time while the separate bri-
days' travel time, may be authorized annually gade rest area provides facilities for not more
for an individual to be absent from his unit than 250 personnel at one time.
for leave and recreation purposes. Leave and
recreation centers are also established, within e. Under peacetime conditions, troops in the
the limitations discussed above, at medical cen- field are provided special services in their op-
ters. Leave and recreation centers provide erational area. During combat operations,
bedding, billets, and food service. For lay per- units are withdrawn from the front to a rear
sonnel who desire religious activities in addi- area for rest, regroupment, and retraining.
tion to or in lieu of special services activities, Brigade, group, battalion, and company trains
a retreat center is provided as a part of the have limited amounts of group type special ser-
overall center complex. vices equipment and supplies. Technical assist-
b. Special services teams under the control ance and supervisory help is available to divi-
of the area support group commander estab- sional units on a scheduled basis from the di-
lish and operate rest areas in the communica- vision special services activity. Such assistance
tions zone. Units using COMMZ rest areas pro- and help is available to a separate brigade or
vide commanders for control of their person- other non-divisional unit from the special ser-
nel, individual bedding and tentage, and per- vices detachment, P&A Battalion, of the corps
sonnel consume combat rations. support brigade in whose area it is operating.
c. Teams of the support brigade special serv- Most of the special services supplies and equip-
ices activity operate rest areas in the army ment in the division or separate brigade area
and corps areas in a manner similar to that of operations pertain to sports activities and
described in b above for COMMZ rest areas. can be used by self-organized groups of per-
Each support brigade can provide a maximum sonnel. In addition, while units are on the line,
of eight such rest areas. the individual soldier is furnished self-help
d. When combat operations permit, combat special services supplies.
divisions and separate brigades establish some
AGO 8359A 29
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2-28. Operational Concepts ing special services support to a unit rest area
a. Headquarters, DA, mails phonograph re- of 750 personnel.
cordings, paperbound books, and selected hard-
backed reading matter on a scheduled basis to 2-29. Organization
oversea units. During peacetime, such items a. The types of personnel that comprise spe-
are mailed to the major units, service clubs, cial services staff elements in oversea theaters
and libraries. During wartime, phonograph are the same in peacetime or wartime, but spe-
recordings, hard-backed books, and radios are cial services supporting organizations change.
mailed to battalion and larger size units, while (1) During peacetime operations, special
pocket books and recreational kits are mailed services support is furnished by post,
directly to company size units. A greater vol- camp, or station facilities such as
ume of paperbound books is issued during war- bowling alleys, libraries, and service
time than during peacetime. clubs that are operated primarily by
b. Three categories of special services sup- civilian personnel.
port are found in the theater of operations. (2) During combat conditions, such sup-
These are- port normally is furnished by TOE
(1) Administrative staff for overall con- special services units that operate
trol of activities. leave and recreation centers and rest
(2) Administrative and operational staffs areas. However, if combat conditions
providing guidance, supervision, and permit, post, camp, or station facili-
technical support. ties operated by civilian personnel
(3) Additional duty staff assistance at may be established.
brigade, group, battalion, and unit b. In a theater of operations, special services
levels. elements are located within the following com-
c. A special services detachment is provided mands:
for administering special services technical, (1) Personnel command, TASCOM.
supply, and supervisory support on an area- (2) Area support group, ASCOM.
wide basis to those units not provided full- (3) Army and corps support brigades,
time special services support personnel. Nor- FASCOM.
mally, teams organic to this detachment oper- (4) Divisions and separate brigades.
ate rest areas and leave and recreation centers
in both the COMMZ and the field army area. c. The special services division, PAC, PER-
The detachment is composed of a headquarters SCOM, functions as the theater army special
element and from one to four recreation and services element and exercises technical control
entertainment teams. The headquarters ele- over all special services activities in the theater
ment provides command and control for the army.
teams, and four teams can provide special ser- d. The staffing of the theater of operations
vices support for a leave and recreation center special services elements is based on the de-
of as many as 800 individuals. One recreation mands of providing adequate services at each
and entertainment team is capable of provid- level.

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CHAPTER 3
ADJUTANT GENERAL'S OFFICE AND DIRECT SUPPORT UNITS

Section I. ADJUTANT GENERAL'S OFFICE

3-1. General a. The distribution branch receives all offi-


The adjutant general's office of a major cial "hard copy" correspondence addressed to
headquarters such as TASCOM, FASCOM, the commander, determines the action require-
and army/corps support brigade, operates un- ment and information needs within the head-
der the Chief of Staff, with general staff super- quarters, and delivers the correspondence to
vision provided by the ACofS, Personnel. It the various sections of the headquarters. It
provides for the headquarters, internal office also receives correspondence from the sections
management, and services that include the fol- for distribution within the headquarters or to
lowing: other commands and coordinates with the sup-
a. Distribution center services. porting APO for external dispatch. Incoming
b. Central classified document control and unclassified messages received from the signal
repository services. communications center are assigned an action,
c. Publications and forms management. suspense processed if required, and distributed
d. Limited copying and reproduction. to the responsible staff section. Outgoing un-
e. Library service for headquarters corre- classified messages are dispatched directly to
spondence and publications. the signal communications center by the orig-
f. Coordination with the servicing APO and inating staff section with an information copy
signal communications facility for the receipt to the distribution branch.
and dispatch of official mail and messages. b. The classified documents branch controls
g. Coordination with the supporting admin- the flow of classified documents to and from
istrative service detachment for volume repro- the headquarters and maintains appropriate
duction requirements and central records li- control registers, receipts, and inventories.
brary services. Upon receipt of incoming classified documents,
h. Supervision and assistance in the head- the branch assigns a control number and deter-
quarters records disposition program. mines the action section of the headquarters.
i. Liaison with the supporting P&A Bn for Elements of the headquarters needing classi-
personnel and administrative services as re- fied documents on a daily basis retain the docu-
quired. ments within their sections. Depending upon
j. Technical assistance to the commander the nature of the material, the staff section re-
and other headquarters staff sections as re- turns the document to the classified documents
quired. branch for retention or destruction when it
is no longer required.
3-2. Organization and Functions c. The operations branch conducts the publi-
The adjutant general's office of a major cations and forms management and records
headquarters is functionally organized into the disposition programs for the headquarters.
following branches: distribution, classified This branch manages the creation and dispo-
documents, and operations. It provides admin- sition of forms and records. It operates equip-
istrative support to the headquarters through ment for limited reproduction of unclassified
the functioning of these branches as described documents when headquarters elements re-
below.
AGO 8359A 31
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quire these documents for their internal use. office. Finally, the operations branch provides
The operations branch forwards to the admin- coordination and liaison with the central rec-
istrative service detachment, P&A Bn, all doc- ords library in the P&A Bn in obtaining spe-
uments to be duplicated in large volume for cialized records which other headquarters staff
external distribution. It also provides publica- sections are unable to retrieve directly from
tions support to headquarters staff sections and the library, or routine records which these
office supply support for the adjutant general's staff sections have difficulty in obtaining.

Section II. PERSONNEL AND ADMINISTRATION BATTALION, ASCOM

3-3. Mission, Assignment, and Capabilities the policy of the respective headquarters sup-
a. The mission of the personnel and admin- ported. Exceptions to policy are directed for
istration battalion (P&A Bn), ASCOM, is to action to the headquarters establishing the pol-
provide direct personnel and administrative di- icy. The P&A Bn operates a central records
rect support on an area basis, to all theater library for the maintenance of authorized pub-
army and TASCOM nondivisional troops lo- lications, correspondence, and documents cre-
cated in the COMMZ. The personnel services ated by the headquarters and supported. Close
directorate, area support group, provides or co- liaison is established by the P&A Bn with all
ordinates the following support: chaplain, fi- major headquarters being supported to facili-
nance (when there is no comptroller), postal, tate communication regarding personnel and
band, special services, law and order, labor, administrative policies.
and miscellaneous personal services. c. The P&A Bn, ASCOM, consists of a head-
b. A P&A Bn is assigned to the ASCOM of quarters and headquarters detachment, a vari-
the theater army support command. able number of personnel service companies/
c. The P&A Bn, ASCOM, requires attach- detachments (depending on the number of
ment of finance direct support elements. troops serviced) and an administrative serv-
ice detachment.
3-4. Command Relationships, Operations,
and Organization 3-5. HHD, P&A Bn, ASCOM
a. The commander of the P&A Bn, ASCOM, a. Mission, Assignment, and Capabilities.
is under the command jurisdiction of the AS- (1) The mission of the headquarters and
COM commander. Elements of the P&A Bn headquarters detachment of the P&A
execute the administrative policies established Bn, ASCOM, is to provide command,
by the TASCOM, ASCOM, the various mission control, staff planning, and supervi-
commands, and other units as may be directed sion of the assigned or attached units
by the theater army commander. In addition that provide personnel services and
to direct support, the P&A Bn provides infor- administrative support to nondivi-
mation on personnel or administrative matters sional troops in the ASCOM area.
to the units supported on a scheduled basis or (2) This unit is assigned to the P&A Bn,
as required. ASCOM.
b. Personnel and administrative support is (3) In carrying out its mission, the de-
centralized at the personnel service center of tachment at full strength provides
the ASCOM headquarters and is provided on logistical, administrative, and main-
an area basis. The P&A Bn operates the per- tenance support or coordination for
sonnel service center of the ASCOM. It uses assigned or attached units. It is de-
the ADP equipment of the ASCOM headquar- pendent on other units for medical
ters to maintain personnel and administrative and mess support.
data from which reports are furnished to all b. Command Relationships, Organization,
headquarters and units supported. Requests for and Functions.
actions are acted upon by the P&A Bn within (1) The HHD, P&A Bn, ASCOM, is the
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operating agency through which AS- control, staff planning, and supervi-
COM commands, controls, and super- sion of the battalion and its subordi-
vises all direct support personnel and nate units.
administrative services to units in the (a) The S1 section exercises staff su-
COMMZ. It functions as the nucleus pervision over assigned or attached
of the personnel service center which direct support units. It also is re-
is under the operational control of sponsible for maintenance of bat-
the ACofS, Personnel, ASCOM. Nor- talion strength, personnel and man-
mal command relationships exist with power management, morale, disci-
lateral and lower commands except pline, law and order, and internal
that the detachment normally does management of the headquarters.
not become involved in technical or (b) The S2/S3 section is responsible
administrative communications chan- for battalion plans, training, oper-
nels of its subordinate units when ations, communications, unit secu-
routine submission of reports, infor- rity, and intelligence.
mation, or data to higher, parallel, or (c) The S4 section is responsible for
lower commands is involved. the supply and maintenance activi-
(2) The headquarters and headquarters ties of the battalion and coordi-
detachment (TOE 12-66) consists of nates the support for assigned and
a battalion headquarters and a de- attached units.
tachment headquarters. (d) The detachment headquarters pro-
(3) The battalion headquarters provides vides the routine overhead support
the personnel resources for command, to the battalion headquarters.

Section Ill.
PERSONNEL AND ADMINISTRATION BATTALION, ARMY/CORPS SUPPORT BRIGADE

3-6. Mission, Assignment, and Capability jurisdiction of the support brigade command-
a. The mission of the P&A Bn, army/corps er. Elements of the P&A Bn execute, in the
support brigade, is to provide direct support name of the commander of the headquarters
personnel, administrative, finance, replace- supported, the personnel and administrative
ment, special services, band, and postal serv- policies established by that headquarters. With
ices on an area basis to units of the field army lateral commands, normal relationships exist.
or corps support brigade. In addition to direct support, the P&A Bn also
b. A P&A Bn is assigned to each army sup- provides information on personnel or adminis-
port and corps support brigade in the FAS- trative matters to units served on a scheduled
COM. basis or as required.
c. The P&A Bn, army/corps support brigade,
serves as a carrier unit for attached finance b. Personnel and administrative support is
direct support companies. centralized at the personnel service center of
d. This P&A Bn is dependent upon other the army/corps support brigade headquarters
support activities for supplemental motor or to provide services on an area basis. The P&A
air transportation, medical services, signal Bn operates the personnel service center of the
communications, organizational maintenance army/corps support brigade. It uses ADP
of organic signal equipment, and direct sup- equipment of the support brigade headquar-
port maintenance of organic vehicles. ters to maintain the personnel and administra-
tive data from which reports are furnished to
3-7. Command Relationships, Operations, all headquarters and units supported. Requests
and Organization for actions are acted upon by the P&A Bn
a. The commander of the P&A Bn, army/ within the policy of the respective headquar-
corps support brigade, is under the command ters. Exceptions to policy are directed for ac-
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tion to the headquarters establishing the pol- Comptroller. Close liaison is established by the
icy. The P&A Bn operates a central records P&A Bn with all major headquarters being
library for the maintenance of authorized supported to facilitate communication regard-
publications, correspondence, and documents ing personnel and administrative policies. The
created by the headquarters and units sup- P&A Bn of the army/corps support brigade as-
ported. Replacement and special services sup- sumes the role of the PERSCOM, TASCOM,
port is provided on an area basis to all sup- when operating as a part of a corps support
ported units. Finance direct support compa- command (COSCOM) for independent corps
nies are assigned to the P&A Bn, which serves operations.
as a carrier unit only, while staff supervision c. The P&A Bn, army/corps support brigade,
and technical control over these finance units is a flexible organization functionally orga-
is exercised by the support brigade ACofS, nized as depicted in figure 3-1.

PERS& AOMIN
BNA

I
I,
FIN
DssPs
o/l II
URND
I
Io a BE *~p
i~~~~~~~~
* Number of units are indirect proportion to the number of
troops serviced.
--- Attached for Admin/Logistical support only.

Figure 3-1. Personnel and administration battalion, army/corps support brigade.

3-8. HHD, P&A Bn, Army/Corps Support assigned or attached units. It is de-
Brigade pendent on other units for mess sup-
a. Mission, Assignment, and Capabilities. port and medical services.
(1) The mission of the headquarters and b. Command Relationships, Organization,
headquarters detachment of the P&A and Functions.
Bn, army/corps support brigade, is to (1) The HHD, P&A Bn, army/corps sup-
provide command, control, staff plan- port brigade, is the operating agency
ning, and supervision of the assigned through which the support brigade
or attached units. commands, controls, and supervises
(2) This unit is assigned to the P&A Bn, all direct support personnel, adminis-
army/corps support brigade, FAS- trative, and morale services to units
COM. in the support brigade. It functions
(3) In carrying out its mission, the de- as the nucleus of the personnel serv-
tachment at full strength provides ice center which is under the opera-
logistical, administrative, and main- tional control of the ACofS, Person-
tenance support or coordination for nel, army/corps support brigade.
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Normal command relationships exist Bn, ASCOM (para 3-5b(3) (a)),
with lateral and lower commands. the S1 of the HHD, P&A Bn, army/
However, the detachment does not corps support brigade-
normally become involved in the rou- (a) Monitors and recommends postal
tine submission of reports, informa- procedures, coordinates mail man-
tion, or data between its subordinate agement functions, and supervises
units and higher, parallel, or lower the operation of the APO's.
commands. (b) Monitors and recommends proce-
(2) The headquarters and headquarters dures for replacement operations,
detachment of the army/corps sup- and coordinates and supervises the
port brigade P&A Bn is organized operations of the replacement reg-
into a battalion headquarters and de- ulating detachments.
tachment headquarters similar to (c) Monitors and supervises all special
that of the ASCOM P&A Bn (para services recreational activities;
3-5b(2)). plans and recommends require-
(3) Functions of the battalion and detach- ments for special services units and
ment headquarters of the HHD, P&A personnel, and controls special ser-
Bn, army/corps support brigade, are vices items of supply.
essentially the same as those of HHD, (d) Coordinates with the ACofS,
P&A Bn, ASCOM. The functions of Comptroller, army/corps support
the operating staff sections are also brigade, for finance support.
similar in both types of HHD except (e) Allocates battalion quotas for rest
for the S1 sections. In addition to areas.
the functions and responsibilities (f) Schedules band activities.
outlined for the S1 of the HHD, P&A
Section IV. PERSONNEL SERVICE COMPANY/DETACHMENT
3-9. Mission. Assignment, and Capabilities also depend upon a computer facility for di-
a. The personnel service company/detach- rect computer support.
ment acts as custodian of command military
personnel records, maintains them, and pro- 3-10. Command Relationships
vides the centralized personnel management a. Normal command relationships exist be-
and actions support attendant upon this re- tween the personnel service unit (company/
sponsibility. These services satisfy personnel detachment) and P&A Bn headquarters.
requirements of the individual and assist sup- However, the P&A Bn is not routinely in-
ported commanders in discharging their per- cluded in the personnel administrative channel
sonnel management responsibilities. between the personnel service unit and the
b. The personnel service company/detach- supported headquarters or units. The personnel
ment is assigned to the P&A Bn's of the service unit, using the supporting ADP facil-
ASCOM and the army/corps support brigade, ity, submits and updates the individual ad-
FASCOM. Personnel service units (companies/ ministrative personnel record that is main-
detachments) are assigned to ASCOM to sup- tained by the personnel and administration
port TASCOM's mission commands and other center (PAC), in the PERSCOM. It also for-
theater army organizations. wards to the PAC administrative actions re-
c. Personnel service companies/detachments quiring theater army headquarters approval.
(TOE 12-67) are of several types, each of b. Groups and battalions supported by the
which is designed to accomplish its mission personnel service unit are primarily tactical
for a specified troop strength. and enter into administrative channels only
d. These personnel service units must de- for processing administrative matters that
pend upon other units for chaplain, medical, pertain to group or battalion headquarters
finance, and maintenance support. They must personnel. Generally, a group or battalion

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does not process individual actions and status tions. Personnel administration channels are
changes and is concerned only with the overall normally direct to the supporting personnel
personnel situation. Therefore, the personnel service company/detachment.
service unit provides to the group or battalion
information on authorized and current 3-11. Concept of Operations and
strengths, shortages, overages, known gains, Organization
and known losses of subordinate units. In the a. The personnel service company/detach-
field of personnel management, the group or ment centralizes routine personnel manage-
battalion commander's principal assistants are ment and actions by implementing the policies
the S1 and personnel staff NCO. The duties and criteria of each supported headquarters
and responsibilities of the S1 are as stated in and unit above company level and acting in
FM 101-5. The duties and responsibilities of the name of the respective commander. Per-
the personnel staff NCO are as stated in AR sonnel administrative actions that require the
600-17. At company and detachment level, the commander's personal attention are forwarded
commander is the primary manager of his through command channels.
personnel. He is assisted by the executive of- b. The personnel service company/detach-
ficer, first sergeant, and company clerk in ac- ment is functionally organized as depicted in
complishing his personnel management func- figure 3-2.

* FOR USE IN OVERSEA AREAS ONLY

Figure 3-2. Personnel service conpany/detachnent.

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c. Acting upon requests for reassignment,
Functions
3-12.
Primary functions are as follows: reclassification, and appointments based upon
a. Maintaining and updating all individual the policy of the headquarters to which the
command personnel records for supported unit or individual is assigned.
units through the use of ADPE, input/output d. Recommending personnel management
devices, and shared computer processing time. actions to commanders of supported units.
b. Processing or preparing status and e. Performing personnel actions such as
strength reports for higher, parallel, and separations, personal affairs, and awards
lower headquarters from personnel informa- based upon the policy of the headquarters to
tion contained in the command personnel rec- which the individual is assigned.
ord.

Section V. REPLACEMENT REGULATING DETACHMENT

3-13. Mission and Assignment replacement system (from POE to unit of as-
a. As an operating element of the theater signment) is normally accomplished within
army replacement system, the replacement 48 hours.
regulating detachment provides command, (1) Each detachment can process 200 to
control, and limited administration of indi- 800 replacements or rotatees per day
vidual and unit replacements and rotatees depending on the number and types
within the assigned geographical area of re- of teams assigned.
sponsibility. This includes temporary encamp- (2) Each replacement regulating detach-
ment, mess, limited equipment supply, and ac- ment headquarters team can control
counting. the functional teams of the detach-
b. Replacement regulating detachments are ment.
assigned to the replacement regulating orga- (3) Each replacement control team can
nization, PERSCOM, and to the P&A Bn of process a combined total of 100 in-
the army/corps support brigade. dividual replacements and rotatees
per day or a company sized replace-
3-14. Capabilities ment unit.
a. Replacement regulating detachments or- (4) Each replacement operations team
ganic to- supports 200 to 400 replacements, de-
(1) The personnel regulating organiza- pending upon the type of team as-
tion, PERSCOM, perform their mis- signed.
sion for individual and unit replace- (5) Each replacement mess team can
ments and rotatees within the COM- provide mess and mess facilities for
MZ. Mission, organization, and oper- 200 to 400 replacements or rotatees
ations of the personnel regulating per day.
organization are contained in FM c. The detachment is dependent upon the
29-6. unit to which attached for motor maintenance
(2) The P&A Bn, army/corps support support.
brigade, perform their mission for
individual and unit replacements and 3-15. Concept of Operations and
rotatees within the combat zone Organization
(para 2-9a(1)). a. Concept of Operations.
b. The replacement regulating detachment (1) Based on the assignment instructions
maintains liaison with the personnel service received from the PAC, PERSCOM,
center (PSC) of PERSCOM, the support bri- replacement regulating detachments
gade, or other elements within its geographical assist replacements upon arrival in
area to insure the continuous flow of person- the area until their unit of assign-
nel. Processing and travel time for each re- ment is reached. These detachments
placement or rotatee within the theater army also receive personnel returned to du-

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ty from medical and military police element, the transportation of re-
facilities, and request assignment in- placements to their units of assign-
structions for them from the PAC. ments and rotatees to ports of em-
In addition, replacement regulating barkation.
detachments process personnel who b. Organization. The replacement regula-
are rotating to CONUS. ting detachment (TOE 12-560) is a cellular
(2) These detachments coordinate with a organization and normally consists of the
designated transportation movement teams shown in figure 3-3.

REPLACEMENT
REGULATING
DET

I
REPL REG DET * REPL |* REPL REPL
HQ CONTROL OPERATIONS MESS
TEAM TEAM TEAM TEAM

* NUMBER AND TYPES OF TEAMS VARY IN DIRECT PROPORTION TO NUMBER OF TROOPS TO BE PROCESSED.

Figure 3-3. Replacement regulating detachment.

Section VI. ADMINISTRATIVE SERVICE DETACHMENT

3-16. Mission and Assignment 3-18. Concept of Operations


a. The mission of the administrative service The detachment installs, operates, and
detachment is to provide centralized admin- maintains a reproduction facility to provide
istrative services support consisting of volume volume reproduction services to units serviced
reproduction and unclassified records library by the P&A Bn when the page quantity re-
services for all nondivisional units, other than quired by a serviced unit exceeds its capabil-
separate brigades, located in its assigned ity. It also installs, operates, and maintains a
geographical area of responsibility. central records library to provide a single
b. An administrative service detachment is source of publications and file records storage
assigned to the P&N Bn's of the ASCOM and and retrieval for use by major commands and
the army/corps support brigade. units supported. The administrative service
detachment coordinates its reproduction and
3-17. Command Relationships library services with the headquarters and
The detachment operates under the com- units supported. It provides centralized auto-
mand of the P&A Bn; however all major com- mated means for monitoring the functions of
mand headquarters and units in the geograph- records management, to include forms man-
ical areas supported normally communicate agement and file disposition. It is dependent
directly with the administrative service de- on the supporting ADP facility for computer
tachment and its subordinate sections. The random access magnetic storage, maintaining
central records library section maintains liai- there or on mcirofilm those publications and
son with the theater central records library records produced or required by supported
located at the PAC, PERSCOM, and adjacent untis. The detachment is attached to a per-
libraries to receive and disseminate informa- sonnel service company/detachment for mess
tion required to adequately support serviced and maintenance.
units.

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3-19. Organization and Functions
a. The administrative service detachment service detachment function as described be-
(TOE 12-570) is functionally organized as low.
shown in figure 3-4.

ADMINISTRATIVE
SERVICE
DETACHMENT

_ l .~~~~~~~
I
DETACHMENT REPRODUCTION CENTRAL RECORDS
HEADQUARTERS SERVICES LIBRARY
SECTION SECTION

Figure 5-4. Administrative service detachment.

(1) The detachment headquarters con- and publications and insures that
sists of personnel to perform unit information of a permanent na-
type operations, including adminis- ture is forwarded either to the
tration, supply, and maintenance theater army records library or the
functions. The senior officer and CONUS records center, as appro-
noncommissioned officer in the li- priate, upon expiration of the re-
brary section perform the duties of tention period within the library.
detachment commander and first (b) Maintains in the computer random
sergeant, respectively. access magnetic storage or on mi-
(2) The reproduction services section crofilm, a copy of applicable un-
performs large volume reproduction classified publications received
service for units. However, it does from the following headquarters
not provide distribution list mailings for reference purposes: DOD, DA,
to addressees indicated in the repro- theater army, TASCOM, field
duced directive. All reproduced ma- army, FASCOM, and all major
terial is returned to the requester, commands and headquarters with-
either through APO facilities or by in the TASCOM and the FAS-
requestor's pickup, for required dis- COM; and provides either direct
tribution. access by supported commands or
(3) The central records library section headquarters, or transmittal serv-
relieves commanders of the adminis- ices to any company size unit with-
trative burden in maintaining a large in the TASCOM.
volume of unclassified records and (c) Provides file search services to all
publications by the following opera- commands and headquarters units
tions. It- unable to locate desired file infor-
(a) Receives and maintains in com- mation within the magnetic stor-
puter random access magnetic age facility, and to all units that
storage or on microfilm the record are not equipped with direct ac-
copy of all unclassified correspond- cess to the computer random ac-
ence, reports, records, and publica- cess magnetic storage facility
tions having retention periods within the assigned geographical
greater than 30 days. It estab- area.
lishes retention periods of such (d) Provides copying services of file
correspondence, reports, records, material to units down to and in-
AGO 8359A 39
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cluding the company, and provides records library and CONUS rec-
for the transmittal of such copy to ords center for file information
units by automatic electric type- previously forwarded for perman-
writer or mail. ent retention.
(e) Receives microfilm from the the- (g) Establishes retention periods for
ater army records library, creates all correspondence, reports, rec-
or updates microfilm rolls of tech- ords, and publications filed or re-
nical and training publications, tained at any level within the sup-
and forwards such rolls to selected ported area and coordinates rec-
units. ords procedures for maintenance
(f) Provides for searching and query- of such file material.
ing of the theater army central

Section VII. ARMY POST OFFICE

3-20. Mission stamps and money orders are requisitioned


The mission of the army post office (APO) through the staff postal element, P&A Bn.
is to provide direct postal support that in-
cludes mail distribution, dispatch, and postal 3-23. Concept of Operations and
finance services to individuals and to nondi- Organization
visional units, other than separate brigades, a. The APO locates its teams throughout
in the assigned area of responsibility. the area supported on the basis of troop den-
sity and mail volume. The mail processing
3-21. Assignment and Capability team is centrally located to provide ease of ac-
a. Army post offices are assigned to the cess to supported units. It serves as the inter-
area support group, ASCOM, and to the P&A mediary between supported units and the gen-
Bn's at army/corps support brigade. eral support postal activities for the receipt
b. Each APO normally supports a popula- and dispatch of bulk mail. The APO receives
tion area of 15,000 personnel. mail from mail terminals or regulating units
c. These units are not self-sufficient and are (operated by personnel of the postal service
dependent upon the personnel service com- organization, PERSCOM), prepares mail for
pany detachment for personnel administration unit collection, receives mail from supported
support, finance direct support company for units, and prepares mail for collection by mail
pay, and other units for administration, mess, terminals or regulating units. Postal finance
supply, and motor maintenance. teams provide postal service other than bulk
mail handling for units and individuals served.
3-22. Command Relationships The APO headquarters team is responsible for
A direct support relationship exists between accounting for postal monies and postal effects.
the APO and the units it supports. Units of Undeliverable mail is returned through postal
battalion size and hospitals of 500-bed capa- channels directly to the locator team, postal
city are authorized a mail delivery clerk to service and appropriate disposition.
receive and dispatch mail. Postal equipment b. The army post office (TOE 12-550) is a
is requisitioned directly from the postal serv- cellular organization and normally consists of
ice organization, PERSCOM. Postal stocks of teams as shown in figure 3-5.

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APO HQ MAIL POSTAL ** LOCATOR


TEAM PROCESSING FINANCE TEAM
TEAM TEAM

* NUMBER OF TEAMS ARE IN DIRECT PROPORTION TO NUMBER OF TROOPS SERVED AND/OR OFFICIAL BULK
MAIL PROCESSED.
** USED ONLY WHEN PAC IS NOT OPERATIONAL.
Figure 3-5. Army post office.

Section VIII. SPECIAL SERVICES DETACHMENT

3-24. Mission, Assignment, and Capabilities (3) Detachments assigned to corps/army


a. Mission. The mission of the special serv- support brigades establish and oper-
ices detachment is to establish and provide ate rest areas for supported units in
operational control of leave and recreation the combat zone on the basis of one
centers and rest areas within the area of as- detachment per 60,000 personnel. A
signment. rest area can provide rest and relaxa-
b. Assignment. Special services detach- tion facilities for a maximum of 750
ments are assigned to the special services or- personnel at one time.
ganization, PERSCOM (FM 29-6), and the d. Limitations. Special services organiza-
army/corps support brigade. In the COMMZ, tions, detachments, and teams are dependent
recreation and entertainment teams are as- upon other units for additional service sup-
signed individually on an "as required" basis port. In the COMMZ, the ASCOM provides
to area support groups, ASCOM. supply, maintenance, medical, military police,
c. Capabilities. finance, chaplain, and post exchange support
(1) Detachments assigned to PERSCOM to leave and recreation centers and rest areas.
establish and operate leave and rec- In the combat zone, medical, finance disburs-
reation centers in the COMMZ on ing, mess, postal, chaplain, engineer, exchange,
the basis of one detachment to sup- bath, and clothing exchange activities provide
port 200 troops at any given time. rest areas additional service support, usually
The capabilities of special services through teams.
detachments assigned to the PERS-
COM are discussed in fuller detail in 3-25. Concept of Operations and
FM 29-6. Organization
(2) Recreation and entertainment teams a. Concept of Operations.
assigned individually to area support (1) Special services detachment opera-
groups establish and operate rest tions.
areas for combat support and combat (a) The detachment headquarters is
service support troops in the COMMZ. under the operational control of
These rest areas are designed to acc- the area support group, ASCOM,
ommodate no more than 750 persons or the P&A Bn, army/corps sup-
at any given time. port brigade. The headquarters ex-
ercising operational control of the

AGO 8359A 41
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detachment coordinates communi- authorize unit personnel to visit
cations and transportation support the town or city, providing this is
for the rest area concerned. The within the local command policy.
detachment controls recreation and (2) Control and luse of rest areas.
entertainment teams that operate (a) Rest areas are established within
designated rest areas. the ASCOM area and the army/
(b) The area support group or the corps support brigade area to pro-
P&A Bn, as appropriate, informs vide to unit personnel, as a group,
the detachment headquarters daily the facilities for relaxation, de-
of units scheduled for each as- signed to relieve combat and fa-
signed rest area; the detachment tigue stresses. Each combat and
headquarters in turn informs each combat support unit within the
recreation and entertainment team ASCOM area or army/corps sup-
operating a rest area of input. Up- port brigade area is authorized to
on arrival, personnel are fed a hot use the facilities of a special serv-
meal, or a hot snack, if arrival is ices operated rest area. Each di-
between normal meal hours, and vision or separate brigade in a
units area assigned specific areas in corps area has a designated rest
which to erect tents and store area to which its troops are ord-
equipment. Units are informed ered for rest purposes. When com-
daily of recreational activities mand policy dictates that the rest
scheduled within the rest area. area will be established within the
Special services type equipment in division or separate brigade zone
need of repair is turned in and of control, a recreation and enter-
new items issued by the supply ser- tainment team from the special
geant, special services detachment services detachment is attached to
headquarters. this combat organization and
(c) Arts and crafts activities include placed under the operational con-
instruction in making small items trol of its special services officer.
for use by the soldier. Generally (b) The recreation and entertainment
these items may be worked on teams operating rest areas are not
while he is in his tent resting or staffed to provide live entertain-
in the designated craftmobile. ment for troop units, and can sup-
(d) Sports activities include instruc- port them with self-help activities
tion and supervision for unit con- only. Such teams can provide guid-
trolled physical activity games. ance, assistance, training, and sup-
(e) Recreational activities include port in games, sports, motion pic-
game material and library books ture showings, and arts and crafts
(pocket type) for use by individ- to troop units that are occupying
uals or groups and motion picture rest areas.
service on a scheduled basis. (c) Combat and combat support units
(f) Tentage authorized the recreation are ordered to rest areas as often
and entertainment team by TOE as the major commander concerned
is adequate to provide rest area deems desirable to insure mainte-
protection against the elements for nance of a high level of morale
personnel engaged in games or among troops. A unit is defined as
recreational activities during incle- any organic segment of a TOE or-
ment weather. ganization commanded by an of-
(g) When rest areas are located near ficer or noncommissioned officer,
a town or city, the commander of such as a battalion, company, pla-
a unit occupying a rest area may toon, or squad. Individuals are not

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permitted to use facilities of a rest (d) Bath and clothing exchange team
area; individuals use COMMZ that provides shower facilities for
leave and recreation centers. The troops in rest area and maintains
maximum troop unit population at capability of exchanging clothing
any rest area is 750 personnel. for a minimum of 375 personnel
(d) Division, brigade, group, battalion, per day.
separate company, and detachment (e) Postal team that provides money
commanders request rest area space order services in coordination with
from the supporting P&A Bn head- finance team; provides mailing
quarters. Commanders may pro- services in accordance with theater
gram a specified number of troops policy; and assists unit mail clerks
units under their control on a con- in obtaining mail from parent unit
tinuing daily basis to use rest areas or the postal regulationg unit serv-
within established corps policy. To ing the area.
insure proper processing of units
upon their arrival in a rest area, (f) Chaplain support that provides re-
such commanders must notify the ligious services for all troops in
P&A Bn of selected units at the rest area and arranges individual
earliest possible time. counseling as desired by personnel.
(e) Units utilizing rest areas provide (g) Exchange team that provides facil-
their own command and control of ities for troops to purchase basic
unit personnel and use unit special necessities, including soft drinks,
services equipment and supplies. candy, toilet articles, and other
(3) Service support. The special services minor items; provides mail order
detachment headquarters furnishes catalog services for CONUS deliv-
TOE supply support to each recrea- ery of selected items. Ordering,
tion and entertainment team. The charges, and selection of substitute
headquarters exercising operational items are features of this catalog
control of the detachment coordinates service.
communications and transportation (h) Engineer team that provides sani-
for the rest area concerned. Support tation facilities, potable water,
for rest area operations is furnished lighting, fire protection, and con-
by combat service support functional struction and repair services for
teams, including the following: the rest area.
(a) Finance forward service team that (i) Supply support team that provides
provides finance services to troop
units. station type supply services for op-
eration of the rest area, including
(b) Medical team that provides dispen- replenishment of consumable and
sary services to troops stationed at
or occupying a rest area. expendable supplies and procure-
ment of nonexpendable equipment
(c) Mess team that provides two to items for fixed rest area use. The
three hot meals per day to all troop
units in the rest area and makes team provides normal logistical
services and is the liaison element
maximum use of disposable plates, between the rest area and depot
cups, knives, forks, and spoons.
supply.
Meals are provided in containers
and no kitchen police or cooks from b. Organization. The special services de-
units are required in performance tachment (TOE 12-18) is a cellular organiza-
of this service. tion consisting of teams shown in figure 3-6.

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* NUMBER OF TEAMS VARY IN DIRECT PROPORTION TO TROOP POPULATION SERVED.

Figure 3-6. Special services detachmnent.

Section IX. BAND

3-26. Mission, Assignment, and Capabilities d. The band is dependent upon another unit
a. The mission of the band is to provide for mess, transportation, and supply support.
appropriate music for military ceremonies and
recreational activities for the purpose of pro- 3-27. Concept of Operations and
moting and maintaining the morale and esprit Organizations
of supported troops. a. In the ASCOM, the Director of Personnel,
b. A band is assigned to each area support area support group, controls the band. In the
group, ASCOM, and to each P&A Bn, army/ FASCOM, the commanding officer of the ap-
corps support brigade. propriate P&A Bn is responsible for schedul-
c. The band provides music for ceremonies, ing appearances of the band.
parades, and entertainment activities, as re- b. The band (TOE 12-107) is not subdi-
quired. vided organizationally.

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CHAPTER 4
ADJUTANT GENERAL SECTION, ADMINISTRATION
COMPANY, DIVISION SEPARATE BRIGADE

Section I. GENERAL
4-1. Role of the Adjutant General 4-2. Operational Concepts and Principles
The adjutant general of the division or sep- In order to meet the operational require-
arate brigade is a special staff officer and ex- ments effectively, the adjutant general must
ercises operational and supervisory responsi- be aggressive and thorough in planning, co-
bilities in the functional areas of personnel ordinating, directing, and controlling the vari-
and administrative services as delineated in ous operations relative to his functional re-
FM 101-5 and chapter 5, FM 12-11, and as sponsibilities. In that regard, he-
further detailed herein. He may also perform a. Persistently seeks ways and means to in-
the functions of civilian personnel administra- crease the effectiveness and efficiency of per-
tion and reports control. Unless the division/ sonnel and administrative operational areas.
separate brigade commander designates other- b. Maintains liaison with other staff mem-
wise, he is the officer in charge of the rear bers and commanders of units supported by
echelon whenever this echelon is established, his section in order to understand their re-
and has additional operational and administra- quirements sufficiently well to effectively pro-
tive responsibilities related thereto as detailed vide the type and degree of support that will
in chapter 6, FM 12-11. In the performance fulfill their particular needs.
of these command-related and service-oriented c. Is constantly alert to probable changes
functions, the adjutant general must be re- in command strength and unit composition,
sponsvie to- geographical dispersion of division/separate
a. Command personnel and administrative brigade elements, mission assignments, and
operational requirements under changing con- other related factors that have direct effect
ditions. upon requirements for personnel and admin-
b. Requirements of the subordinate com- istrative support. Anticipating such changes
mands. enables the adjutant general to promptly adapt
c. Command requirements for information, his support to the changing conditions.
advice, and recommendations pertaining to the d. Operates his section to provide continu-
adjutant general's areas of interest. ous support to elements of the division or
d. Requirements for liaison with other separate brigade. The personnel service divis-
commands. ion (PSD) provides teams capable of furnish-
e. When acting as officer in charge of the ing custodial personnel records-keeping sup-
division or separate brigade rear echelon- port to organic battalion-size or larger units
(1) Rear area security and area damage when these units are detached from the parent
control requirements related to his organization (division or separate brigade).
role. The postal division provides postal service to
(2) Requirements for communication fa- major elements of the parent organization
cilities between the rear echelon when dispersion of such elements makes it
headquarters and the division/sepa- impractical for an army post office (APO) to
rate brigade main command post. provide service. When the headquarters is

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echeloned, the administrative services division in the areas of personnel loss reports, awards
and the PSD both support this fragmentation. and decorations, and replacement requisitions.
e. Plans personnel and administrative pro- h. Insures that operational procedures pro-
cedures so as to minimize any adverse effect on vide for decentralization of authority to the
the training or tactical mission of the com- lowest practicable level. He may delegate au-
mand. thority for actions within his area of interest
f. Designs operational procedures to relieve and include authority to sign the communica-
the commander, his staff, and subordinate tion or document announcing the action, but
commanders of detailed personnel and admin- in so doing must not usurp command preroga-
istrative records-keeping and reporting with- tives.
out infringing upon command prerogatives. i. Insures that his section's activities con-
g. Takes the initiative in solving adminis- form to established command priorities.
trative problems and renders specific assist-
ance to subordinate commanders when the 4-3. Organization and Assignment of Duties
need arises. An example of such assistance is a. Organization. The adjutant general sec-
the training of division or separate brigade tion consists of the office of the adjutant gen-
clerical personnel. A further example may be eral and the operational elements depicted in
seen in the periodic visits by specialist teams figure 4-1.

* NO SPECIAL SERVICES DIVISION WITHIN THE SEPARATE BRIGADE ADMINISTRATION COMPANY.

Figure 4--1. Division/separate brigade adjutant general section.

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b. Assignment of Duties. The adjutant gen- (k) May represent the adjutant gen-
eral assigns specific duties to the executive eral in matters which require co-
officer and to the officer in charge of the adju- ordination with the administration
tant general forward element, when estab- company commander, the support
lished. command or support battalion com-
(1) The executive officer may perform mander, other rear echelon ele-
office management, plans, and train- ments, and the staff.
ing functions for the adjutant (1) Monitors the preparation and con-
general. Specifically, the executive duct of the training program for
officer- clerical personnel throughout the
(a) Supervises the leave and pass pro- division or separate brigade.
gram for the section. (m) Coordinates adjutant general par-
(b) Monitors the assignment and re- ticipation in command post and
assignment of personnel to and from field exercises, and in the conduct
the section. of training and command inspec-
(c) Monitors the maintenance and po- tions.
lice of the facilities occupied by the (n) May serve as operations officer to
section, including availability and the adjutant general at the rear
serviceability of property and echelon.
equipment authorized the section. (2) When the headquarters is echeloned,
(d) Prepares office memorandums and the adjutant general forms a forward
instructions relating to internal of- element to perform administrative
fice matters, including any that services for the commander and his
may be prescribed by the adjutant staff at the main command post.
general. The personnel for the adjutant gen-
(e) Conducts organizational surveys of eral forward element (normally one
divisions or elements to insure that officer and six enlisted men) are usu-
the management principles em- ally drawn from the administrative
ployed provide maximum opera- services division because of the
tional effectiveness and proper nature of the functions performed.
utilization of personnel. The officer in charge of the forward
(f) As directed, assumes operational
supervision of certain functional element represents the adjutant gen-
areas and conducts studies, surveys, eral at that location. Specifically, the
and investigations. adjutant general forward-
(g) May be designated to serve as an (a) Provides distribution service, in-
alternate top secret control officer. cluding receipt, processing, stor-
(h) May assume direct supervision of age, and dispatch of correspond-
ence and messages, both classified
the administrative services division
at the rear echelon when the adju- and unclassified, within the main
tant general forward element is command post.
established at the main command (b) Provides limited reproduction serv-
post ((2), below). ices to assist other staff sections
(i) Prepares the section's SOP's for located at the main command post.
garrison and field situations, and (c) Provides for authentication and dis-
for operation of the rear echelon; patch of correspondence originat-
and monitors division or separate ing from the main command post.
brigade SOP's that affect opera- (d) Keeps the adjutant general (at the
tions within the section. rear echelon) advised of current
(j) Monitors the training program for and planned tactical operations
individuals assigned to the section, that influence adjutant general op-
with special attention to cross- erations, and seeks his guidance as
training of personnel. it is needed.
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Section II. FUNCTIONS BY ELEMENT

4-4. Administrative Services Division a. Organization. The administrative serv-


The administrative services division per- ices division is organized into three branches
forms administrative management functions -distribution and records, operations, and
and office services which relieve other staff publications and supply (fig. 4-2). The adju-
officers of routine administrative workloads. tant general allocates personnel to these
The commandwide records management, forms branches on the basis of headquarters staff
management, reports control and standardiza- procedures, echelonment of the headquarters,
tion, printing control, and administrative and quantities of correspondence, capabilities of
clerical training programs are planned and communications facilities, quantities of classi-
operated by this division. To provide service fied materials processed, and the scope of ad-
on a commandwide basis, it is authorized re- ministrative support provided to headquarters
production equipment, facilities for storage of staff sections.
classified material, and equipment for volume
handling of communications.

ADMINISTRATIVE
SERVICES DIVISION

DISTRIBUTION AND OPERATIONS PUBLICATIONS AND


RECORDS BRANCH BRANCH SUPPLY BRANCH

Figure 4-2. Administrative services division.


b. OperationalConcepts and Procedures.The
as the officer in charge, adjutant gen-
chief, administrative services division, super- eral forward element (para 4-(2)).
vises the activities of his branches, coordinat-
ing these with operational requirements of es (1) The distribution
Fction
td or srnrahe
and records branch
other headquarters staff elements. He estab- operates the division or separate
lishes branch SOP's to insure accuracy and brigade headquarters staff message
efficiency in providing administrative services. control agency and provides classified
(1) Ordinarily, either the division chief correspondence storage facilities, rec-
or his assistant is designated as the ords of accountability, and coordina-
top secret control officer of the head- tion for necessary officer couriers.
quarters, and the other is designated Specifically, this branch-
as alternate.
2as alternate. divisionheadquarters(a) Receives official communications of
(2) When the division headquarters is all classifications and accounts for
echeloned, the chief, administrative them as necessary.
services division, may be designated
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(b) In accordance with established units for blank forms and publications
policy, assigns action to a specific are processed and filled by this
staff section for each communica- branch. The publications branch main-
tion received. tains a stock level of current publica-
(c) Operates internal messenger serv- tions and directives promulgated by
ice within the headquarters. the division of which a reasonable
(d) Operates the headquarters suspense number of complete sets are specifi-
system. cally held for issue to units which may
(e) Dispatches official communications. be attached to the division. Quantities
(f) Operates the records management of publications and blank forms which
program. should be stocked must be finally de-
(g) Performs headquarters top secret termined by experience. In addition,
control duties. this branch-
(h) Maintains the classified records ac- (a) Provides reproduction services and
counting system. maintains reproduction and print-
(i) Maintains records of safe combina- ing controls.
tions. (b) Establishes and maintains distri-
(j) Prepares plans for destruction of bution formulas.
classified documents. (c) Maintains property records for the
(k) Maintains rosters of the headquar- adjutant general section.
ters personnel authorized to receipt (d) Procures expendable supplies for
for classified material. the adjutant general section.
(2) The operations branch is the publica-
tions and directives control point for 4-5. Personnel Service Division (PSD)
the headquarters. Tasks include edit- a. General. The PSD is organized functional-
ing command directives for format ly and performs two distinct roles.
and quality of expression, exercising (1) It provides to the division or separate
forms and reports control, and pre- brigade commander personnel support
paring routine orders for publication. that includes the following:
Specifically, this branch- (a) Operating the division or separate
(a) Prepares routine orders (except brigade personnel management
those prepared by the PSD). program, to include operating the
(b) Edits and controls division publica- replacement system.
tions. (b) Taking or securing action on per-
(c) Operates the reports control sys- sonnel services matters which are
tem. the prerogative of the division or
(d) Operates the forms management separate brigade commander.
program. (c) Furnishing appropriately-arranged
(e) Prepares adjutant general adminis- personnel information when it is
trative reports (except personnel required.
reports). (d) Reporting to higher headquarters,
as required, information on such
(I) Conducts administrative review of matters as personnel losses and re-
certain reports of investigation and
administrative boards. placement requirements.
(2) It furnishes personnel and adminis-
(3) The publications and supply branch
provides the headquarters reproduc- trative support to subordinate units
tion services, distributes publications, of the division or separate brigade.
and procures and distributes forms. This support includes performance of
Initial and replacement distribution the following services: maintaining
of publications and forms is made to personnel records, accomplishing per-
staff elements of the headquarters. sonnel actions as required, and pro-
Requisitions from staff sections and viding commanders below division or

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separate brigade level with the per- (2) The PSD of the division adjutant
sonnel data considered necessary to general section uses ADPE to main-
carry out their responsibilities for per- tain personnel data on punched cards,
sonnel management. to manipulate the data rapidly and
accurately, and to provide it to com-
b. Operational Concepts and Procedures.
manders and staff officers in a readily-
(1) The PSD is organized into functional
useable form. This equipment is also
branches (fig. 4-3) under the op-
used by the division finance section
erational control of the division chief.
All, with the exception of the admin- for mechanical preparation of pay
vouchers. The division PSD has other
istrative machine branch, may be in-
mechanical equipment for semiauto-
ternally organized into five or more
matic preparation of orders and re-
teams.

* NO ADMINISTRATIVE MACHINE BRANCH IN THE SEPARATE BRIGADE PERSONNEL SERVICE DIVISION

Figure S-3. Personnel service division.

ports, and a data transceiver for com- training, schooling, details, and
munication in machine language with special assignments are accomplished
field army and other elements of the and monitored by this branch. It also
replacement system in the exchange maintains manning charts and MOS
of replacement information. The sep- authorizations and requirements. The
arate brigade PSD, on the other utilization of all personnel is super-
hand, has no administrative machine vised by this branch with due atten-
branch, and performs its personnel tion to potential problem areas invol-
support functions manually. Person- ing minority groups, nationally-
nel service division operational proce- known personnel, and those who have
dures are to be found in AR 600-16. been rehabilitated or are substandard.
c. Organization and Functions of Branches. The personnel management branch
(1) The personnel management branch, operates the enlisted evaluation sys-
under the direction of the personnel tem, supervises the appointment and
management officer, accomplishes all reduction of enlisted personnel, and
personnel management functions not accomplishes the quarterly sample
specifically assigned to other elements survey. This branch closely coor-
of the PSD. It is functionally re- dinates the requisition, receipt, flow,
sponsible for all classification and re- and assignment of replacements with
classification actions to include test- the replacement detachment.
ing. Assignment and reassignment of (2) The personnel actions branch, under
personnel as well as selections for the supervision of a branch chief, is

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responsible for all personnel actions ported casualties, coordinate such
that have not been specifically as- action with the personnel actions
signed to some other PSD branch. branch and the finance office.
When authorized to do so, this branch (b) Records personnel are grouped in
processes and takes final action on all accordance with the unit(s) whose
matters pertaining to eliminations, personnel records they service. Such
separations, resignations, retirements, an arrangement allows detachment
reenlistments, extensions, deaths, of records teams when required,
transfers, and details, identification facilitates the matching of records
cards, and security clearances. It for outprocessing, and permits
processes all applications of an indi- strength control through unit iden-
vidual nature and insures their proper tity. Records personnel maintain
staffing and screening. The personnel the officer and enlisted records (less
actions branch operates the casualty health and pay records) of the units
reporting system, to include process- for which the PSD has this re-
ing casualty reports, maintaining sponsibility. Included are qualifi-
master casualty files, and supervising cation records and other documents
the preparation of correspondence maintained in a personnel records
concerning casualty information. In jacket. Additionally, records spe-
the division, casualty reporting func- cialists prepare and transmit re-
tions must be closely coordinated with ports of change to update qualifi-
the administrative machine branch. cation records, and verify, extract,
The personnel actions branch operates and furnish recorded information
the awards program for the division to companion branches and teams
or separate brigade by processing and to other staff offices as required.
recommendations, publishing awards, In the division, recorded informa-
preparing citations, and maintaining tion is usually reproduced by me-
historical files of awards. This branch chanical means.
also coordinates replies to inquiries (c) Control personnel operate a sus-
received from members of congress, pense file of all recurring personnel
civic organizations, and private citi- actions. They notify the action ele-
zens. ments of suspense requirements and
(3) The personnel records branch is com- monitor accomplishment of the ac-
posed of personnel specialists that tions concerned. In the division,
perform processing, records control, these actions are coordinated with
and reports functions. It is responsible the machine branch and suspense
for the flow, to the finance office, of items are programed for automatic
source and substantiating documents data processing equipment (AD-
required for military pay entitlement. PE) application.
It notifies the finance officer of im- (d) Reports specialists receive, control,
pending transfers and separations. verify, consolidate, and transmit
(a) Processing personnel from the per- morning reports and all other per-
sonnel records branch in close co- sonnel and administrative reports.
ordination with those of the per- These specialists develop, control,
sonnel management branch, finance maintain, and furnish personnel
office, and the replacement detach- statistical information and per-
ment, screen and process incoming sonnel data as required. They also
records and make proper internal transmit personnel status changes
distribution of all records. They to other elements of the PSD. In
also accomplish the unit processing the division, these actions are co-
of personnel records and when ordinated with the machine proc-
processing those that pertain to re- essing unit.

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(4) The administrative machine branch,
a service support element of the PSD
a. Organization. The postal division (fig. 4-
4), normally organized into three functional
in division adjutant general sections, branches, is a flexible organization. The postal
is functionally organized into the officer is directly responsible for the overall
management office and operating operation of the postal division. He prepares
units as follows: files maintenance, the division or separate brigade postal SOP,
data production, ADPE, and equip- coordinates all postal functions within these
ment maintenance. organizations, and advises the adjutant gen-
eral on postal matters. The assistant postal
(a) The office services unit provides the officer is normally detailed as custodian of
following services: limited distri- postal effects and is responsible for safe-
bution of orders and reports pre- guarding postal funds and accountable postal
pared by the branch; preparation equipment. These officers are directly assisted
of true copies and extracts of vari- by an army postal clerk and a general clerk.
ous personnel orders, records, and Duties performed by this group include cross-
reports.;. procuremeiit and distribu- training of APO personnel, monitoring the
tion of office supplies, publications, designation of assistant army postal clerks,
and blank forms for all elements maintaining records, conducting unit mailroom
of the PSD; land internal adminis- inspections, preparing reports, processing
tration for the PSD, to include rec- claims and inquiries, arranging mail transpor-
ords management and classified do- tation schedules, and handling all other ad-
cument control.; ministrative matters for which the postal di-
(b) The machine processing unit pro- vision is responsible. Security of mail, particu-
vides the following services: it larly of registered mail, is an administrative
maintains punched cards records matter of primary importance.
from which individual and organ- (1) Mailing services branch. Personnel of
izational rosters and summary data the mailing services branch issue and
are prepared, provides the means cash money orders; sell postage
by which divisi--fiinance person- stamps and stamped paper; provide
nel can prepare military pay vouch- the registry, insuring, and certifica-
ers, prepares locator and postal di- tion of mail, and other special postal
rectory punch card9; semiautomat- services; accept mailable matter for
ically prepares routine personnel dispatch; and release incoming mail
orders and extracts thereoffiden- to personnel. The branch is organized
tifies suspense-type personnel ac- into at least seven APO units capable
tions, links the division to the re- of providing services for separated
placement system and other ele- or echeloned elements of the division
ments of the Armywide transceiver or separate brigade. Each unit of this
network, and performs organiza- type may be operated by one or more
tional and direct support mainte- persons. The number of APO units
nance on its own ADPE. that can operate away from the di-
vision or separate brigade post office
4-6. Postal Division and the duration of such operations
The postal division provides complete postal are limited by the availability of qual-
service (mail distribution and dispatch, money fled personnel.
order, stamp, insured, registry, and unit mail-
room inspection services) and performs mail (2) Postal operations branch. Personnel
directory service for all personnel and elements of the postal operations branch re-
assigned to the division or separate brigade. ceive, distribute, and dispatch ac-
The APO supporting the command to which countable and ordinary mail to and
the attached units of the division/separate bri- from other postal activities and all
gade are assigned provides directory service units served by the division or sep-
support to these units. arate brigade post office. They label,

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Figure 4-4. Postal division.

sack, and process outgoing mail that portation must be made as it is needed. Air-
must be routed through customs fa- lift capabilities of the division or separate bri-
cilities. The postal operations unit gade are used when available, provided that
also maintains pouch records, the this will improve mail delivery service. Be-
mail distribution scheme, and the cause of the limited number of vehicles as-
APO location list. signed to the postal division, divisional or
(3) Directory branch. Personnel of the separate brigade units in the field usually de-
directory branch maintain current liver and pick up mail at the division or sepa-
locator information and furnish mail rate brigade APO. To facilitate pickup of mail
directory service as needed for all by units, such an APO should be located in a
authorized personnel. Initially, the readily accessible and frequently visited area.
PSD prepares and furnishes directory The postal officer constantly strives to provide
information for each individual as- faster mail service to troops by making mail
signed to the division or separate bri- deliveries direct to units of the parent organi-
gade and reflects subsequent gains zation when transportation is available. In ad-
and losses as they occur. In the di- dition to performing postal duties, personnel
vision, the administrative machine of the postal division must cooperate with the
branch of the PSD performs these commander of the area in which they are lo-
functions. The directory branch also cated in the ground defense of their position.
monitors undeliverable mail returned (1) Mail for command post. An APO unit
by unit clerks to verify the accuracy may be established at the main com-
of the addressee and address indicated mand post to provide postal mailing
thereon. services (sale of stamps, money or-
b. Operational Concepts and Procedures for ders, etc.). Incoming mail for person-
Mail Distribution.Division or separate brigade nel at the command post should be
postal personnel, using vehicles assigned to the picked up by the headquarters com-
postal division, deliver outgoing mail and re- pany mail clerk from the division or
ceive incoming mail at the appropriate postal separate brigade APO as outlined in
regulating detachment, base post office, or mail the appropriate SOP.
terminal. Arrangements for additional trans-

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(2) Mail for support command/battalion. general is also the special services officer. His
An APO unit may provide postal responsibilities in this area are similar to those
mailing services for the support com- of the division special services officer, but the
mand or support battalion also. Under services to the separate brigade are provided
this arrangement, mail pickup and on a smaller scale. In the division, however,
delivery service is provided to these there is a special services division under the
organizations in the same manner direction of the division special services officer.
as provided to other field units; i.e., He prepares plans and makes recommendations
mail clerks of the battalions and com- for policies affecting the special services pro-
panies of the appropriate support or- gram, and provides advice and assistance per-
ganization deliver and pick up mail tinent to his functions. His mission is to pro-
at the division or separate brigade vide adequate recreational, morale, and welfare
APO. Sometimes an APO unit cannot services to the troops. This includes the pro-
be placed with the support organiza- curement and issue of recreational supplies
tion on a full time basis because of and equipment, procurement of recreational
the limited number of such units or supporting services from resources outside the
operating personnel available. When division, and the organization and supervis-
this is the case, an APO unit may be ion of a comprehensive special services program
provided for periods of short dura- within the division.
tion at regular intervals to provide a. Organization. The special services divis-
mailing services. ion is organized functionally on the basis of
(3) Mail for division/separate brigade the responsibilities of the recreation supervis-
combat elements. Unit mail clerks for or, physical activities specialist, and supply
clerk. The assistant special services officer
combat elements such as divisional
brigades, separate battalions, and normally functions as division sports officer
similar units pick up mail at the di- and assists the special services officer in super-
vising the entire program. The recreation
vision or separate brigade APO, ex-
supervisor usually is the principle noncommis-
cept when delivery and pickup service sioned officer of the section.
can be provided through the use of b. Operational Concepts and Procedures.
other available transportation. Army
When the division is operating in the field,
post office units provide mailing serv-
ices to the maximum extent possible. away from normal garrison support and the
recreational facilities available in civilian com-
(4) Mail for rear echelon. An APO unit munities, the need for special services activities
normally provides mailing services for within the division becomes much greater.
the rear echelon. Unit mail clerks Furthermore, an increase in special services
within the area receive and dispatch activities is usually required during periods
mail at the division or separate bri- of decreased combat activity.
gade APO. Since replacements have (1) The small size of the special services
probably received no mail for some division limits the amount of service
time, it is an important morale factor that can be provided directly. Its
to deliver letter mail to them at the primary effort is expended in procur-
replacement detachment by the most ing and distributing to the troops the
expeditious means available. These re- materials and equipment to enable
placements normally remain in the
replacement detachment for only 48 them to create their own recreation,
and in securing recreational support
hours and coordination of this deliv-
ery service must be thorough and and services available from outside the
timely. division. For example, the special
services division procures and dis-
tributes book kits; athletic equipment;
4-7. Special Services Division recreation kits containing small games
In the separate brigade there is no special
services division, but the assistant adjutant and arts and crafts materials; phono-

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graphs and records; and supplies II items, such as tents and folding
(such as magazines) which may be cots are used for this purpose. If
donated by civilian sources. local hire personnel are available,
(2) Special services units are assigned to their services are employed to the
the field armies and are available to maximum extent and supplemented
support divisions by attaching ele- by the services obtained from ele-
ments which provide soldier enter- ments of division support units.
tainment, movies, libraries, and The latter include postal, finance,
sports activities. medical, religious, exchange, and
bath services. Recreational support
(3) Mobile units such as bookmobiles,
clubmobiles, craftmobiles, and show- for the rest area is obtained from
mobiles may be available from any of the sources given in (1)
through (4) above.
theater resources.
(4) "Live" professional entertainment (b) Rest areas that are established to
groups tour theaters of operation and accommodate units of company size
or larger are modeled after the area
may be scheduled to visit divisional
described in (a) above, but require
areas when the situation permits. less overhead since the units them-
(5) In a well-established theater, division selves carry on housekeeping du-
personnel may be sent for periods of
rest and recreation to leave and rec- ties, including messing. Rest areas
reation centers that are operated in designed to accommodate units
rear areas. If these facilities are too should be large enough to permit
limited training that includes small
limited or the available transporta-
arms range firing and integration
tion to them insufficient to provide of replacements.
adequate support, the army command-
er may establish rest areas in the (7) When the division is in garrison, most
rear of the combat zone. At times the special services are provided by the
division commander may find it nec- post commander. In this situation,
essary to establish rest areas under the division special services officer ob-
division control. tains such support primarily through
liaison with his counterpart on the
(6) Divison rest areas may be established post commander's staff. Support of
in the division service area or, with this type may include the use of perm-
the concurrence of the appropriate
higher commander, behind the divis- anent recreational and athletic facili-
ion rear boundary. These rest areas ties, service clubs, libraries, craft
may be designed to accommodate in- shops, entertainment workshops, and
dividuals or entire units. A division movies and "live" shows. It may also
rest area is normally operated by the include nonappropriated funds to sup-
special services division. plement appropriated funds used for
purchasing recreational supplies and
(a) In establishing a rest area designed equipment, and for paying part-time
to accommodate individuals, it is sports officials and employees. A ma-
important to select a location which jor part of the effort of the special
provides reasonable security and ac-
cess to main transportation routes. services division in garrison is de-
voted to organizing and supervising
The division commander appoints division athletic programs.
a rest area commander and a small
operating staff that includes mess
personnel. The commander and op- 4-8. Replacement Detachment
erating personnel are detailed from The replacement detachment receives, con-
units within the division on a trols, and processes replacements. It provides
special duty basis. Any available them with quarters and messing facilities and
existing buildings, as well as class insures their arrival at the battalion or lower

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unit headquarters to which they are ultimately (3) Immediately after their arrival in the
assigned. Replacements processed by the de- detachment area, replacements are
tachment include personnel newly assigned to oriented on such matters as the his-
the division or separate brigade; returned-to- tory and accomplishments of the
duty personnel (returnees from hospital, emer- parent organization, replacement de-
gency leave, and confinement); and may in- tachment facilities, mess hours, proc-
clude individuals departing on rotation or essing to be accomplished, length of
leave. During periods of garrison duty, the stay, mail, and available facilities
replacement detachment normally operates the (post exchange, post office, bath). The
initial receiving point for personnel reporting division or separate brigade com-
for assignment. The replacement detachment mander should be apprised of the ar-
acts as a holding agency for replacements and rival of replacements so that he may
departing personnel until assignment orders welcome them if he desires to do so.
or instructions have been received from the In accordance with established policy,
personnel management branch of the PSD. the chaplain, medical officer, provost
a. Organization.In the division, the replace- marshal, and other staff officers par-
ment detachment is organized into a detach- ticipate in the orientation of replace-
ment headquarters and three replacement ments.
teams, each team with the capability of proc- (4) The replacement detachment super-
essing 100 individuals at any one time. In the vises the movement of replacements
separate brigade, the replacement detachment to their units of assignment. The di-
is not subdivided and has a capability of proc- vision supply and transport battalion,
essing a total of 100 individuals at any one the separate brigade supply and
time. transport company, or the receiving
b. Operational Procedures. unit itself, provide the transportation.
(1) The adjutant general directs the lo- Normally, replacements are delivered
cation of the replacement detach- to the battalion headquarters of units
ment. The detachment may be sepa- to which they are assigned, and after
rated from the other elements of the a brief welcome by the battalion com-
administration company and the rear mander or his representative, are es-
echelon. The division replacement de- corted to their units of assignment.
tachment must be allotted an area
that is large enough to contain a sub- (5) Personnel from the PSD and finance
area for each of its three teams. Each office conduct administrative process-
subarea should have sufficient space ing and check the records of replace-
to accommodate at least 100 men and ments. At this time, the replace-
allow proper dispersal. In addition, ments' equipment, clothing, and
the replacement detachment area weapons are inspected for quantity
should contain an assembly area for and serviceability, and any missing
troops arriving or departing. or defective items are replaced.
(2) Replacements should not be held in (6) Security, defense, and damage con-
the replacement detachment for long- trol responsibilities exist for the re-
er than 48 hours. Nevertheless, de- placement detachment and replace-
tachment and processing personnel ment personnel as outlined in chap-
must at all times avoid creating an ter 6, FM 12-11.
impression of impersonal handling.

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Section III. AIRBORNE OR AIRMOBILE ADJUTANT GENERAL SECTION

4-9. Planning requisitioned and processed through the re-


While the functional responsibilities of the placement detachment of the administration
adjutant general of an airborne or airmobile company in the normal manner.
organization are basically the same as those
of the adjutant general of any other type of 4-11. Postal Services
division or separate brigade, the nature of air- For security reasons, outgoing mail is held
borne or airmobile operations requires more in the division or separate brigade APO during
detailed planning and more comprehensive op- the marshaling period. Arrangements should
erational procedures to provide uninterrupted be made for expeditious delivery of mail dur-
personnel and administrative services under ing the entire operation. While mail may be
tactical conditions. Plans and operational pro- airdropped, it normally is airlanded. Opera-
cedures should be initiated early in the prepa- tions that extend over a longer period of time
ration period and modified or supplemented as sometimes make it necessary to echelon postal
planning progresses. Priority considerations personnel between the rear echelon and the
and action requirements prior to and during command post.
the early phases of an airborne assault must
be anticipated. Operational procedures should 4-12. Personnel Services
Plans must be made to insure that, while the
be tailored to the mission of the airborne or parent organization is operating in the ob-
airmobile organization at the time of commit- jective area, all personnel actions are kept to
ment. The areas which require detailed plan- a minimum and simplified to the maximum
ning and comprehensive operational procedures extent. The adjutant general forward element
are addressed in the paragraphs which im-
must, however, be capable of responding to
mediately follow. requirements in connection with awards and
decorations and battlefield promotions.
4-10. Replacements
Since airborne or airmobile operations are 4-13. Personnel Losses Reporting
deployed with units at full strength or over- While the personnel losses reporting require-
strength, timely action must be taken during ments for an airborne or airmobile operation
the preparation period to bring all units up to are no different from those for a normal ground
the desired strength and eliminate ineffectives. operation, a greater portion of the workload
Overstrength replacements for the initial for the former must be planned for the adju-
stages of such operations are requisitioned on tant general forward element. Such plans
the basis of estimated losses. All replacements should include details for collection of data and
should be received in time to be integrated into information, initiation of reports, and trans-
their units prior to the marshaling of the mission of such information and reports by
parent organization for the operation. Usually, the adjutant general forward.
overstrength replacements do not participate
in the initial airborne assault. They are held 4-14. Echelonment of the Adjutant General
in the departure area and are normally air- Section
landed in the objective area to replace known The basic concept regarding echelonment of
losses. Replacements are forwarded to units the adjutant general at the rear echelon and
on the basis of their original assignment, with the main command post (para 4-3b(2)) is
such minimum adjustments as are necessary applicable to an airborne or airmobile organi-
to conform to actual losses experienced by the zation in a tactical situation. The personnel
units concerned. Plans must provide for the and administrative operational requirements
allocation of aircraft for the movement of over- in the objective area may, however, necessitate
strength replacements to the objective area. the allocation of additional personnel to the
Replacements required after the overstrength adjutant general forward element at the main
replacements have been absorbed by losses are command post.

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APPENDIX
REFERENCES

1. Army Regulations (AR)


28-52 Army Sports Program.
28-85 Army Library Program.
65-series Postal Service.
66-series Courier Service.
310-1 Military Publications-General Policies.
310-3 DA Publications-Preparation, Coordination, and Approval.
310-10 Orders.
330-series Statistical and Accounting Systems.
341-10 Official Mail.
341-50 Mailing Instructions and Addresses for Certain United States Army
Elements and Activities and Certain United States Citizens Outside
Continental United States.
345-200 Records Management-Program Policies and Procedures.
345-210 Records Management-Files Systems and Standards.
345-215 Records Management-TOE Units of the Active Army and the Army Re-
serve,
380-5 Safeguarding Defense Information.
600-8 Unit Personnel Sections.
600-10 The Army Casualty System.
600-16 Personnel-General; Personnel Service Division Organization and Pro-
cedures.
600-17 The Division Personnel Support System; Organization and Procedures.
700-70 Distribution of Support Items for New Equipment.

2. DA Pamphlets (DA Pam)


1-10 Improve Your Writing.
310-10 Guide for Publications Supply Personnel.
340-1 Form and Guide Letters; How to Design and Use Them.
600-8 Unit Personnel Officer's Guide.
3. Field Manuals (FM)
12-11 Administration Company, Division and Separate Brigade.
14-3 Comptroller Support in Theaters of Operations.
29-6 The Personnel Command.
29-10 Supply Management in the Field Army.
54-2 The Division Support Command.
54-3 The Field Army Support Command.
54-4 The Support Brigade.
54-6 The Area Support Command.
54-7 The Theater Army Support Command.
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100-10 Field Service Regulations: Administration.
101-5 Staff Officers' Field Manual; Staff Organization and Procedure.
101-10-1 Staff Officers' Field Manual; Organization, Technical, and Logistical Data.
101-10-2 Staff Officers' Field Manual; Organization, Technical, and Logistical
Data-Extracts of TOE.
4. Tables of Organization and Equipment (TOE)
12-18 Special Service Organization.
12-37 Administration Company, Support Command, Armored Division or Ad-
ministration Company, Support Command, Infantry Division, or Admin-
istration Company, Snpport Command Infantry Division (Mechanized).
12-66 Headquarters and Headquarters Detachment, Personnel and Administra-
tion Battalion.
12-67 Personnel Service Company/Detachment.
12-77 Administration Company, Support Command, Airmobile Division.
12-107 Army Band.
12-157 Administration Company, Support Command, Airborne Division.
12-167 Administration Company, Separate Airborne Brigade.
12-177 Administration Company, Separate Armored Brigade, or Administration
Company, Separate Infantry Brigade, or Administration Company,
Separate Infantry Brigade (Mechanized).
12-197 Administration Company, Separate Light Infantry Brigade.
12-550 Army Post Office.
12-560 Replacement Regulating Detachment.
12-570 Administrative Service Detachment.

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By Order of the Secretary of the Army:

HAROLD K. JOHNSON,
General, United States Army,
Official: Chief of Staff.
KENNETH G. WICKHAM,
Major General, United States Army,
The Adjutant General.
Distribution:
To be distributed in accordance with DA Form 12-11 requirements for Adjutant General Operations in
Field Army.

*rU.S. GOVERNMENT PRINTING OFFICE: 1968-305-508/8359A.