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POST INVENTORY

INTRODUCTION SCOPE AND OBJECTIVE

The Design and Development Standards documents the standards to be used to conduct design and development activities for Post Inventory Process.
DESIGN AND DEVELOPMENT PROCESS

COUNTFILE
Note: Please go through the Post-Inv Master form and try to know what each form does
before starting the process so that in case of error can be fixed by our self.

1. First check in the database for the data availability in COUNT_INPUT table. SELECT * FROM COUNT_INPUT WHERE INVID = 2508 2. Download the Count file using Inventory Process Tool by giving your respective Username & Password and providing the Particular InvId. 3. The downloaded Count file is renamed in the desktop as HospitalName_Countfile and is placed in the respective path.

AREASHEETANALYSIS
1. 2. Copy the Count File and rename it as Hospital Name _AreaSheetAnalysis. Import the Post Inventory Master Form from the path below \\diamond\WORK\IS RELOADING 2011\IS DOCUMENTS - IS Post Inv Master Form Test

3. After importing the form click on Area Sheet followed by AreaSheetAnalysis. 4. It will change the CountInputFile to TblMatchedTb and will import all the queries and reports. One needs to update each report by hospital name and Present Year. The first letter should be in Uppercase and rest should be in lower case.

Example: Greenville Memorial Hospital 2011 5. Then the form needs to be deleted from the respective file and to be pasted in the server.

UNMATCHED
NEW CLIENT
1. 2. Copy the AreaSheetAnalysis file and rename it as HospitalName_Unmatched Import the Post Inventory Master Form from the path below \\diamond\WORK\IS RELOADING 2011\IS DOCUMENTS - IS Post Inv Master Form Test

3. Import Item file from same path but Pre-Inv process / CIV folder. \\diamond\WORK\MCC_DATA\2011 Inventories\10 October\20 Botsford Hospital\Pre Inv Process\CIV 4. Then we can click on the Unmatched New client Form. Itll ask for the year of Inventory. As 2011. The following checkpoints will be done by the form. 5. UPDATE TblMatchedtb SET TblMatchedtb.SOURCE = 'COUNTFILE' 6. Addition of SourceId and Item_origin columns to Item table. UPDATE ITEM SET SOURCEID = [ITEM]![CATEGORY] , ITEM_ORIGIN = [ITEM] ! [SOURCE]; 7. Update IM Fields from ItemFile based on ClientInputID & MHSItemID. 8. Update All IM Fields from Itemfile. IM fields meaning itemFile fields. 9. If the COST value is 0, update "Unmatched" in the ' TblMatchedtb-UNMATCHED LIST' column. UPDATE TblMatchedtb SET TblMatchedtb. [UNMATCHED_LIST] = 'Unmatched' WHERE (((TblMatchedtb. COST) =0)) 10. Then Item table is appended to TblmatchedTb. 11. Check for Blanks in Source Column and SourceId column for Nulls and Duplicates in TblMatchedTb Table. 12. If nulls or blanks will be available then the form will automatically throw error to check. 13. Thus, Unmatched is done for New Client.

EXISTING CLIENT

1. Copy the AreaSheetAnalysis file and rename it as HospitalName_Unmatched 2. Import the Post Inventory Master Form from the path below \\diamond\WORK\IS RELOADING 2011\IS DOCUMENTS - IS Post Inv Master Form Test

3. Import Item file from same path but Pre-Inv process / CIV folder. \\diamond\WORK\MCC_DATA\2011 Inventories\10 October\20 Botsford Hospital\Pre Inv Process\CIV 4. Import the prior file from the path : \\***.***.*.*** By checking the previous year and prior counts in ISTD or Inventory table in database.