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San Tan District Varsity
Wilderness Challenge November 13-14, 2009
Friday Evening – 12:30 Saturday AT BOULDERS AT SKYRISE, FLORENCE ARIZONA What is it?
The San Tan District Wilderness Challenge is a physical and mental challenge for the Varsity Team/Squad and the Varsity Scout. The Wilderness Challenge is an awesome team competition that will test the scouting and wilderness skills that have been learned in Boy Scouts and in Varsity. There will be shooting, knife and tomahawk throwing, orienteering, GPS, team challenges, races, C.O.P.E. challenges, team challenges, and individual challenges. It is timed from beginning to end and points for time and precision will be given at each challenge. Its activities will be similar to some of the team and individual challenges of reality shows like Survivor and The Great Race. It will be fast, action packed, fun, challenging, and rewarding. The winning team and individual will be awarded the highly coveted “Varsity Man” award. Who Can Attend? This rendezvous is for all Varsity units in the San Tan District. Only Boy Scouts and Varsity Scouts age 14 – 15 at the time of the rendezvous may participate in the Wilderness Challenge. No younger persons in any capacity including siblings, younger unit members, children of adult leaders, etc. will be allowed to attend. Older boys may only attend if specifically invited and then only as staff - not as participants. We are inviting Venture Crews to work events at Wilderness Challenge as a crew. The parent or guardian of any child younger than 14 will be asked to take that child home. There will be no exceptions! How Do We Sign Up? Registration forms are at the back of this packet. Feel free to copy this form and give it to other teams. Forms with payment may be turned in at Huddle. We strongly encourage teams to preregister. You are not registered until payment is received in full. A copy of the receipt will be issued to the person at the time of registration. How to Registration In order to better plan for the needs of this event and to encourage early preparation for the outpost activities, incentives have been established for those teams with early paid registration. The price schedule follows: Required Leaders $0.00 (1 per every 5 youth, minimum 2), Additional Leaders $3.00 Varsity scout Price $5.00
Leadership Requirements Two-Deep Leadership, two registered adult leaders, or one adult and a parent of a participating Scout, one of whom must be at least 21 years of age or older, are required for all trips and outings. There should be a minimum of one adult for every five youths in attendance (always with a minimum of two, of course). Each participating Varsity Scout Team should also have an appointed Team Captain who will be responsible for leading and coordinating all of his team’s efforts. Information will be furnished to the Team Captains or squad leaders throughout the rendezvous for relaying to their teams. If a team has more than 6 youth, a team captain should lead one squad and a squad leader should lead the other. Adult leaders will be required to stand back and allow the Team Captain’s and squad leaders to carry out his duties and to run the Team and or squad, both at registration as well as during the activities. Paperwork Requirements Registration The form and payment are to be turned into the Varsity San Tan Districts. Contact Stephen W. Follett 480-234-5405 or email@example.com Fees • Fees and registration must be turned in to consider a team registered! Tour Permits A tour permit is required. Physical Forms Coaches are required to have "evidence of fitness assured by a complete health history from physician and parent, or legal guardian" for every boy and leader. Use the Medical Record Class 2 form for all youth and adults. Also, as a reminder, this form is good for one year only. The Team Captain will present a completed form for each youth and adult leader at check-in or ones that will be still valid as of the Wilderness Challenge may be turned in at registration to speed up the registration process. Medical Consent Forms Each participating youth and adult must have a completed Medical Consent form even if the parent is in attendance. These forms insure that prompt medical attention may be given in case of need. These forms along with the others required, will be presented at check-in or may be included at the time of registration to speed up the registration process Preparing your Team There are several things that you can do as a team to prepare for this grand event. Those teams that come prepared tend to have the greatest success and the most fun. Here are some of the ways that teams can prepare ahead of time: • Team Leader Training – This will allow your Team Captain and other team leaders to be ready to take the full responsibility of leadership. This is key to your team’s success. • Build Teamwork – Work together to build teamwork within your team. Your success in the Wilderness Challenge activities rely heavily on teamwork. Use C.O.P.E. exercises in your team program to accomplish this. • Build a Service Attitude Service, spirit and deed. Instilling a general attitude of service and excellence in your team will help them to succeed. Look for opportunities at the Wilderness Challenge to go above and beyond what is expected. Vehicle Preparation Transportation for scout outings is very important. The BSA is very much aware of the special needs for travel. Being safe is of utmost importance. Please make sure there is adequate space for all passengers in the vehicles you will use for transportation to and from the rendezvous. Don't
count a place for a rider unless an operational seat belt is available. Remember! Count the vehicles you need by the number of seat belts available in the vehicle. Team registration will take place from 4:00 P.M. to 8:00 P.M. Personal/Team Camping Gear During November the weather can get rather chilly in the evening and night hours. Sometimes it will be close to freezing. You should come prepared with warm clothes that can be removed in layers as the day warms up. Also remember that if you do not bring a burn barrel for your fire you will not be able to have a fire in your camp for those chilly nights. Arrival and Setup Wilderness Challenge Rules • A three–times–three ringing of the bell will designate an emergency. Assemble at your campsite and send buddy runners (2) to HQ for information or instructions. • Each unit is required to have a properly stocked first aid kit and plan on treating minor injuries. Medical staff and facilities will be identified at the rendezvous site for any major problems encountered. Band-Aids, Pepto, Aspirin (and it’s many forms) should be supplied by you, not the medical staff, so be sure your First Aid kit is stocked appropriately and abundantly. • After lights out time designated on the schedule of events, all teams should be in and remain in their campsites until reveille the next morning. HQ staff will be on patrol in the area at times during the night and any team member found out of camp will be escorted back to his campsite and the leader notified. If malicious mischief was involved, the team may be asked to leave the immediately! • Tents other than yours are off limits. Do not enter these structures. Adult leaders and Team Captains will be responsible to instruct their team members regarding the off limits policy prior to attending, and will be held responsible for any unit member who violates the above stated rules. Other areas, such as the shooting areas, will be marked off by yellow tape. These areas must not be encroached upon or serious consequences could result. Crossing these lines will result in expulsion from the rendezvous. • Varsity Scouts are expected to follow the Scout Oath and Law. Vandalism hurts us all and is against the law. Anyone caught destroying property will be expelled from the rendezvous and their names turned over to the proper authorities for prosecution. This includes plants and animals as well as structures. • Possession or lighting of illegal fireworks will result in immediate confiscation and notification of authorities. • Campsites are laid out and grouped by ADC. Space is at a premium. Please be conservative in your camp setup so that all members of your campsite will have sufficient room to camp also. All disputes regarding campsites will be arbitrated by your ADC or assistant campsite leaders and their decisions are final. Parking Parking will be provided as directed at the time of onsite check in. Signs will be posted along the road way highway indicating what area to camp. Pull vehicles off the road! We will need the roadway in the event of an emergency. We are in public lands and do not have the right to block roadways. Please be a good example to your boys of being obedient and trustworthy by following these simple rules. Camp Location We are still finalizing the location for the Wilderness Challenge. It will be at a location within one and one half hour from Chandler/Gilbert. Camp Site Assignments
Campsites are set up and grouped by ADC and any concerns regarding the assigned area should be taken to the ADC or his assistant. Campsite assignments will be given at registration time. Check In Registration check in will begin at 4:45 P.M. on Friday. • If you have registered (Meaning registered and paid), turned in all medical permission and physical forms, and there are no adjustments to be made, registration will consist of picking up your packet, filling out the vehicle identification forms and placing them in your vehicles. (Nice, huh!) • If all of the forms were not previously turned in then those will need to be checked prior to packet pick up. • Should you need to make adjustments such as adding boys or leaders, you will need to take a bit longer so that money can be collected and additional forms and patches can be added to the packet. (Still not too bad, right?) • Finally, if you have not registered, you get into the long and tedious line and wait for a packet to be built, your information to be entered and monies to be tendered. (We call this the “Ugly Line”.) Try to avoid the Ugly Line. Uniforms As usual, emphasis on uniforms is a key part of the success of any Team and we encourage all Varsity Scouts and their Leaders to have a "class B uniform" activity uniform. There will be a uniform inspection. A portion of the points awarded for the Wilderness Challenge activities will come from the uniform inspection. Meals No meals will be provided. Low impact camping procedures will be implemented by Teams attending the rendezvous. Don't dig trenches or fire pits or holes of any kind. There is one campfire allowed per team. This must be in a barrel or grill only which you must bring with you. Please NO bonfires! Ashes from your campfire will have to be hauled out by your unit. You may want to bring a stove or charcoal for cooking. Do Not count on finding firewood at the campsite. Campsite Set up Keep an orderly camp. Your ADC will check your campsite prior to your unit leaving. It is imperative that each unit do it’s part to leave the area in pristine condition so that we will be invited back. Thanks in advance. Campfires Low impact camping is leaving no trace of being there. One of the great dangers of holding this kind of event is wildfire. Each unit must bring a shovel and a 5-gallon bucket (to keep filled with water) for fire safety. Also, you must bring a burn barrel in which to build your fire or go without a fire. There are some permanent fire rings, but do not count on your unit getting one. Fire Rings and Burn Barrels are the only places that a fire is allowed. You will be required to remove your ashes to a designated receptacle during camp clean up. Garbage All garbage needs to be hauled out of your campsite by your unit. The Forest Service is very cautious of any group this size and the impact it will have on the area. Be very conscious of our presence in the area and be protective of our right to use it. Please do your part to leave only footprints, and take only pictures…and your garbage. Latrines Port-A-Johns will be available. You are required to use these facilities to preserve the sanitation during this large of a campout. Do not defecate anywhere but in the privies. Water
No water is available. Bring enough water to accommodate your group. Campsite Clean Up Campsites need to be appropriately cleaned and checked prior to departure. Your ADC will assign someone to inspect the campsite before you leave. Please leave the campsites looking better than we found them. Activities Each Team or Squad, upon completion of registration at check-in, will receive a card or "passport" with the different event areas listed. Scores will be kept on the passport and turned in at the end of the day (4:00 pm) on Saturday. Do not lose the card, only one will be issued! Trading Post / Trader’s Row There will be a sample mountain man trading post set up for your participation. The trading post will have a small variety of mountain man items for trade or sale on the trading blanket. You should bring items to trade for items on the blanket. Service Outpost A service area will be setup and manned at the Headquarters outpost. Teams will be assigned to do service projects throughout the rendezvous in small groups rather than as one large group. Each team should check-in at the service outpost at their earliest convenience to receive a specific service assignment. Points are awarded for active participation in these projects and each team is required to participate in a minimum of one. Cracker Barrel There will be a cracker barrel session at headquarters for all Team Captains and Coaches on Friday evening at headquarters after campfire. Adult leaders should accompany their team captains and will be split off to a separate meeting during that time. It is very important that all Team Captains attend these session because important updates to schedules and activities, as well as other announcements will be relayed to them at that time. It is then the Captain’s responsibility to communicate this information to their teams. Each team coach and captain, please come prepared with paper and pencil so that notes can be taken. Flag Ceremonies There will be an All-Team flag ceremony on Saturday morning. All participants should be in attendance for these ceremonies. Vespers Trail Program Friday Evening A special experience is planned for Friday night. The Vespers trail is a short trail that will be walked by one team at a time at short intervals after sunset. All Teams should be plan on attending. It will be an experience you won't want to miss. Please remind your scouts to be respectful to those speaking as well as to their fellow Scouts. Honors Program Staff will look for individuals, squads and teams that exemplify the scout Oath and Law in deed and spirit. Top teams should be aware of those who need help around them and should take opportunities to assist where needed, even if they are not asked. Awards Program Each Team may earn reward based on their performance. Awards will be based first on Team unity and Leadership and second on Performance. Awards will be presented for overall and for several individual events. In the event of ties, multiple awards are available. There will also be special awards and prizes awarded for Top Team, Individual Awards, and honors program. Campsite Clean-up Each unit needs to completely police their camping area before leaving. Clean up all trash (even old litter), replace ground cover, etc. Leave your camp site as undisturbed as possible. After all,
we are Scouts and are more experienced in these matters than most individuals. The Team leaders are responsible for seeing these rules are followed (Yes, that means the Captain). The designated clean-up time is Saturday afternoon after completion of the activities and before the award ceremony. We ask all teams to not leave during the activities for safety reasons. Check-Out When a team is ready for site inspection they should contact their ADC or Campsite director/Assistant ADC (who should be in the campsite) and have them check the site for the team. In order to finish on time it is important that teams use slack time in-between close of outpost activities and closing ceremonies to clean up, pack up and be checked out. Any teams finishing early can check-in at headquarters to assist in taking down and packing up the base camp. Vehicles As with arrival keep your vehicles completely off the road and next to your camp. When leaving please be considerate and use the golden rule.
Registration Form By submitting this registration, I am showing our intention to attend the San Tan District Wilderness Challenge 2009. I have read and agree to abide by, and have the team members and adults abide by all of the rules as stated in the syllabus and documents provided, as well as by any updates given during Varsity Huddles and other notifications in the San Tan District, and as given during the Wilderness Challenge, including vehicle parking and campsite cleanup. Violation of these instructions will result in forfeiture of participant ribbon / awards. No youth younger than 14 or older than 16 years of age will attend or participate. *TEAM CAPTAIN Signature ___________________________________ Date _____________
*Team # ----------------------------------------------------------------: *Date ................... *Sponsoring Organization (Ward if LDS): *District Patrol (Stake if LDS): *Team Captain’s Name: Captain’s Phone: Captain’s Email Address: *Coach’s Name: *Coach’s Phone (H) *Coach’s E-mail Address: *Cell: . . . . . .
List all members that will be attending including Captain, Coach, scouts and all leaders who are attending on the following page.
VARSITY SCOUTS Team
Names of Scout Leaders / Adult ________________________________________________________________
2 Adult minimum for up to 10 Youth
__________________________________________________________________ _____________________________________________3 for up to 15, 4 for up to 20 Total Registration Fee: Check # __________
Our unit has special needs. __________________________________________________________ ________________________________________________________
If you have participants with medical needs that the staff needs to be aware of, please describe briefly and legibly the nature of the need in your unit and what is desired. Send to: Stephen Follett stephen.follett@gmail or deliver at Huddle.
CONSENT AND MEDICAL AUTHORIZATION
I hereby give consent for my child/self ______________________________
to participate in the San Tan District Wilderness Challenge. I also hereby appoint any adult leaders and each of them individually, in case of emergency, to act in my place for the purpose of signing for or consenting to any medical, dental, or surgical treatment, including anesthesia, that might be needed by my said child/self during the course of the trip and activities.
Dated this ______ day of ________________, ____________. __________________________________
Signature of Parent or Legal Guardian / Adult
CONSENT AND MEDICAL AUTHORIZATION
I hereby give consent for my child/self ______________________________ to participate in the San Tan District Wilderness Challenge. I also hereby appoint any adult leaders, and each of them individually, in case of emergency, to act in my place for the purpose of signing for or consenting to any medical, dental, or surgical treatment, including anesthesia, that might be needed by my said child/self during the course of the trip and activities.
Dated this ______ day of ________________, ____________.
Signature of Parent or Legal Guardian / Adult
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