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Attendance Management System

Project Report On

“Atte ndan ce Mana geme nt International Syste School of m” Informatics and

Manage ment Sector 12,Ma havee r Marg, Mans arover , Jaipur

Submitted By: 1 . Saurabh Kumar Jain 2 . Uma Joshi 3. Bhupesh Kumar Sharma Team Number:-15

Guided By Mr. Vijay Gupta Assistant Professor, IIIM, Jaipur.

Kota. Chande Principal (MCA Department) International School of Informatic s and Managem ent This is to certify that this report embodies .Attendance Management System the original work done by Saurebh Kumar Jain. C E R T I F I C A T E Swati V. Uma Joshi and Bhupesh Kumar Sharma during this project submission as a partial fulfillment of the requirement for the System Design Project of Masters of Computer Application IV Semester. of the Rajasthan Technical University.

Mr. Vijay Gupta Managem ent Assistant Professor International School of2 Informatics and .

LEDVijay Gupta Sir for the guidance. AC KN OW We are grateful to our project guide Mr. whose constant guidance and encouragement crown all efforts with success. GE inspiration and constructive ME suggestions that helpful us in the of this NT preparation project. successful completion Saurabh Kumar of any task Jain would be incomplete Uma Joshi without the Bhupesh mention of Kumar people .Attendance Management System whose ceaseless cooperation made it possible. The We also thank our satisfaction colleagues who have that helped in successful accompani completion of the es that theproject.

Sharma 3 .

Data Tables 6. System Tab le of Co nte nts 5. Screen Shots Of Form 9.Attendance Management System Characteristics of The Proposed 4. Entity Relationship Diagram 8. Working Of Present System 4 . Feasibility Study 3. Synopsis 2.Bibliography 1. Data Flow Diagrams 7. Conclusion 10.

Attendance Management System .

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If facilitates to access the attendance information of a particular student in a particular class. The information is sorted by the operators. Attend ance Manag ement Syste m n:- Purpose:A ttendance Manageme nt System is a software developed for daily student attendance in schools.Attendance Management System institutes. collages and The purpose of developing attendance management system is to computerized the tradition way of taking attendance. which will be provided by the teacher for a particular class. Another purpose for developing this software is to . This system will also help in evaluating attendance eligibility Introductio criteria of a student.

generate project is the the report system on which automatica the software is lly at the installed. T he scope of the 6 .e. the end of the project is developed session or as a desktop application. i. and it in the between of will work for a particular institute. the But later on the session project can be Scope:modified to operate it online.

functioning M S 1• First module is . XP Service N Pack2 E T Overview:B Attend a ance c Management k System basically e has two main n modules for d proper :.Attendance Management System -Access System Requirement:Technology Minimum Used:RAM:-256 MB L a Hard n Disk:-40 g GB u Processor: a -Intel g Pentium 4 e :Operating V System:B Windows .

for User has a new right of batch making daily . new facult Attendance can be y. taken in two ways: Updat On the basis of ion in Subject and subje month. ct if neces 7 . and n sending notice. which 2• Second has module is right handled by for the user creati which can be ng a faulty or an space operator. entry generating of report. Any attendance.admi sary.

.Attendance Management System On the basis of Class.

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Attendance Management System ted the paper work completely. Technical feasibility: The technical requirement for the system is economic and it does not use any other additional Hardware and software. Economica The lly system is also time Feasibility: effective because the T he system being develo ped is econo mic with respect to School or Collag e’s point of view. It is cost effectiv e in the sense that has elimina calculations are automated which are made at the end of the month or as per the user requirement. The result obtained contains minimum errors and are highly accurate as the data is required. Behavioral Feasibility: .

quite easy to use and learn due to its simple but attractive interface.User requires no T special training for he system operating the working is system. 9 .

The whole session attendance is stored in register and at the and of the session the reports are generated. Difficulty in report generating: We require more calculations to 2• . We are not interested in generating report in the middle of '($S$"T )%(* "# S+ST$M 1• Not User Friendly: The existing system is not user friendly because the retrieval of data is very slow and data is not maintained efficiently.Attendance Management System the session or as per the requirement because it takes more time in calculation. At the end of session the students who don’t have 75% attendance get a notice. Workin g Of Presen D SAD!A t "TA#$S System%& In the present system all work is done on paper.

M a n u a l c o n t r o l: A ll c a 5• . 4• to is so is of Lots of paperwork: Existing system requires lot of paper work. And the student not get a single chance to improv e their attenda nce 3• lculations generate report done manually there greater chance errors. Time consuming: Every work is done manually so we cannot generate report in the middle of the session or as per the requirement because it is very time consuming. Loss of even a single register/record led to difficult situation because all the papers are needed to generate the reports.generat e the report so it is generat ed at the end of the session .

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User can give the notice to the students so he/she become regular.Attendance Management System and storing of data is fast and data is maintained efficiently. Very less paper work: The proposed system . Moreover the C-A graphical user interface is ($A provided in the CT$ proposed system.The proposed system is user friendly because the retrieval generated in the proposed system so user can generate the report as per the requirement (monthly) or in the middle of the session. (ST which provides user to deal with the C system very easily. %& T-$ '(% '%S $D S+S T$M Reports are easily generated: reports can be easily User Friendl y:.

become very easy requires because there is no very less need to keep data on paper papers. work. All the data is feted into Computer operator the computer control: Computer immediate operator control will ly and be there so no reports chance of errors. can be Moreover storing generated and retrieving of information is easy. through computers So work can be done speedily and in time. . Moreover work

Attendance Management System


&.eld name 2se1 name Data Ty0e Te3t Desc1. 4. 3.on "ame of St4dent Total n4mbe1 classes attended by Attendance s T5e S4b:ect ).ng co11ect 4se1name Sto1e 0ass7o1d co11es0ond. 2.c4la1 St4dent n 75. 2.st1ato1 o1 2se1 2.ned 3.c5 Semeste1 St4dent .on 2n. 1. Semeste1 S4b:ect Mont5 Te3t Te3t Te3t .eld name St4dent "ame Stat4s Data Ty0e Te3t "4mbe1 Desc1.on Sto1e 4se1 name fo1 c5ec6.84e 6ey fo1 $9e1y Teac5e1 "ame of Teac5e1 Attendance Table/ to 4se1name 2se1 Ty0e Adm.eld name Teac5e1 d Teac5e1 "ame Data Ty0e "4mbe1 Te3t Desc1.nta. 1.s Attendance .0t. &."o ."o .0t.s ma. 1.ned T5e Mont5 ).n.n Table/ S."o . 'ass7o1d 2se1 Ty0e Te3t Te3t Teac5e1 Table/ S. 5. &.nta.Attendance Management System Adm.

75e1e total 7o16. 13 .2.n days .

" o. &.s t5e co41se .Attendance Management System S4b:ect Table/ S.84e 6ey "ame of S4b:ects . &.ng St4dent Table/ S.0t.eld name Code S4b:ect "ame Semeste1 Data Ty0e "4mbe1 Te3t Te3t Desc1.s t5e name of st4dent T5. <y defa4lt Semeste1 .s t5e 1oll no of t5e st4dent T5.eld name St4dent D St4dent "ame Co41se Data Ty0e "4mbe1 Te3t Te3t t5e semeste1 .n all semeste1 n 75. 2." o.c5 St4dents a1e St4dy.<y defa4lt co41se . 1. 3.s . Semeste1 Te3t .s ! sem 4.s .s st4dy.s MCA T5.s . 2.n 75. 1.on S4b:ect code a 4n.c5 Semeste1 st4dent .s . 3.c5 t5e st4dents a1e st4dy.n 75.on T5.

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Attendance Management System .

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n.=le9el D&D/ 2se1>Adm.st1ato1 System %4t0 4t .Attendance Management System .

n '1ocess R .1=le9el D&D/ ?og.


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Teac5e1 $nt1y Attendan ce St4dent $nt1y 16 Entry .

1/ ?og.Attendance Management System 2=le9el D&D/ 2.n '1ocess Adm.st1ato1 A f t e 1 .n.

n .log.

Aft e1 ?og.n St4d ent Data Sto1ed $nt1y .

Teac5e1 $nt1y Data Sto1ed Teac5 e1 Data $nt1y n St4 Data 7 $ .

2 Afte1 2se1 ort Generatio n Attendan ?og.n '1ocess Rep (e0o1t .Attendance Management System 2.

Sto1ed Entry Attendance Attendance log.nAft ?og.n 2se1 Data Data $nt1y 18 .

Attendance Management System .

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Attendance Management System Teac5 e1 "a me .

e d S. ."ame Teac5e 1 .d St4dent T e a c 5 Seme e s 1Stat4 s S4b:ect M o n t 5 St4dent d St4dent d Semest e1 "ame Co41se Attendance Tea c5e s <elongs S4b: ect S.d 2 .Code St4d.

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2.n only Access in to the Project. ?og.Attendance Management System So only Authenticated User 1. Administrator User This login Form is made For Security purpose. There are &o1m two Type of persons can enter in the project 1. .

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Attendance Management System This form is showed 2. . Add nfo1mat. This Form gives the option to fill the name of Students and the name of Teacher if a new faculty has joined.o when authorized n &o1m administrator enters his correct User Name and Password.

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o n &o1m . St4dent nfo1mat.Attendance Management System 3.

and there Semester where the Student Id will change 24 .automatically when a Student is saved in This form the Database. And enables the course Will Be Administrat remain same or to fill the because this System is made for MCA name of Students Students.

Teac5e1 nfo1mat.Attendance Management System 4.o n &o1m .

This Form teacher joined the is made for collage its name also Administrat is included in the or to fill up System the name of teachers when teacher Id is changed automatical ly. If a new 25 .

Attendance Management System 5. 2se1 &o1m This form is opened when user fill up his correct User Name and Password and User Type Is user. This form enables the user to fill up attendance of every student and see whish student is short listed and what is the total .

attendance particular month of each individual attendance in a particular Subject and in a 26 .

Semeste1 &o1m .Attendance Management System 6.

In this system we are using the Fourth Semester so when the user clicks on Semester4 the list of Semester 4 students is come.This form facilitates the user to choose a semester in which attendance is to be filled. 27 .

Attendance Management System 7. Attendance &o1m .

When a User click to corresponding Check box and click on save the students will be stated present and their attendance is added. 28 .This Form is used to choose subjects and the month for which attendance is to be filled up and show a list of students.

Attendance Management System 8. (e0o1t &o1m 8. S5o1t ? &o1m .

then list is shown accordingly. We can see this list according to Subject wise and month wise. 29 .This form shows the list of Short listed students. When user click on view.

2.Attendance Management System &o1m 8. Atten danc e Stat4 s .

.shows the status of the students or we can say number of classes attended in a particular subject in a particular month. This form 3. When user click on the ‘View Status’ button of short list form then this form will appear with the status.

C on cl us io n Manageme nt System is developed using Visual Basic. The system has reached a steady state where all bugs have been eliminated. The system is operated at a high level of efficiency and all the teachers and user associated with the system understands its advantage. The system solves the problem.Attendance Management System developed. It was intended to solve as requirement The Attendance specification.NET fully meets the objectives of the system which it has been .

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The complete Reference .dotnet a s0. 777.NET BBeginning 777. 1.c1o g p h y 2. 4.Attendance Management System Visual Basic. 1. 2.m. 3. Awad l Software Engineering – i Roger Pressman Websites o 777.de1.73sc5 r ools.NET (Wrox Publication) i System Analysis Design – b and Alias M.

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Attendance Management System .

F u t u r e S c o p e Attendance Management System has many 3 3 .