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, MARCH 25, 2009 The regular meeting of the Board of Library Trustees was held at 6:00 p.m., Wednesday, March 25, 2009 at the Georgetown Interim Library, 3307 M St., NW, John W. Hill, Jr., President, presiding. PRESENT: John W. Hill, Jr., President, Bonnie Cohen, James Lewis, Brenda Richardson, Donald Richardson, Kelley Smith, Ginnie Cooper, Chief Librarian and Secretary-Treasurer. Quorum established. ABSENT: Richard Levy, Myrna Peralta GUESTS AT THE TABLE: Richard Huffine, President, Federation of Friends, Greg Chernack, President, DC Public Library Foundation The meeting was called to order at 6:03 p.m. ADOPTION OF AGENDA The motion to adopt the agenda was passed. APPROVAL OF MINUTES The motion was made and adopted to approve the minutes from the January 14 Board meeting. PRESIDENT’S REPORT Mr. Hill began by discussing the proposed FY2010 budget. He mentioned that for the coming fiscal year the Library expects to have fewer resources, and that one of the Board’s areas of focus will be making sure the Library has enough money to open six new libraries with all of the necessary resources in place. He then went on to inform everyone in attendance that the Mayor is now supporting the construction of the new Tenley Library as the first part of a new multi-use facility and construction will be moving forward. CHIEF LIBRARIAN’S REPORT Ms. Cooper gave highlights on such programs as the Teens of Distinction program and Picturing America. She also shared highlights from the official opening of the newly-renovated Takoma Park Neighborhood Library, which finished a month ahead of schedule. GEORGETOWN INTERIM LIBRARY REPORT Lisbeth Goldberg, Interim Library Manager, welcomed the Board and the public and informed attendees of some of the circulation statistics that the library has seen in the three months since its opening. She also gave a brief summary on a few of the programs that have been held, and informed everyone about what they can expect to see at Georgetown Interim in the near future.
Document #5 Board of Library Trustees Meeting May 27, 2009
CONTRACTS REVIEW COMMITTEE REPORT There was no report. FINANCE COMMITTEE REPORT Bonnie Cohen noted that, in these tough economic times, more people will be seeking to use the library as a resource—and that it’s important to think about the increasing role of the Library in serving people of all ages throughout the city. Eric Coard made everyone aware of the status of the Library’s proposed budget for FY2010. He went into detail about the operating budget, which reflects a net decrease over the FY2009 budget. Mr. Coard said a serious ramification of the budget calls for eliminating the Police and transferring responsibility for library security to the Protective Services division within the Office of Property Management. Tammie Robinson gave details and answered additional questions about the FY2009 budget. COUNCILMEMBER JIM GRAHAM – MT. PLEASANT LIBRARY Councilmember Jim Graham spoke about and read an ANC resolution that called for the Library to: 1) abandon the expansion of the Mount Pleasant Neighborhood Library except to accommodate mechanical upgrades, 2) restore and renovate the Library within its existing walls, 3) examine the question of where else library services are needed within Ward 1, and 4) consider alternative design concepts that might better serve Ward 1. Other community members said there is concern throughout the Mount Pleasant community that an enlarged library could be a problem in the case of a fire at one of the buildings that surround the library. Board President John Hill said that these issues would be addressed at a planned Mount Pleasant community meeting on March 26. FACILITIES COMMITTEE REPORT Mr. Hill moved for Library staff to examine the laws and/or policy surrounding the naming of library facilities as well as the practices of prior Trustee boards when dealing with the issue. He went on to suggest the need for a board policy on the naming of library facilities and referred this item to the Program and Facilities Committees. The motion was seconded and it carried. Jeff Bonvechio reviewed the Capital Construction Report and highlighted several projects, including those that are in progress at Petworth, Northeast, MLK Jr. Memorial and Georgetown Libraries. PROGRAM COMMITTEE REPORT Board member Kelley Smith mentioned the Library’s recent reduction in hours along with the increase in circulation that the Library has experienced over the last year. She also highlighted the fact that this board meeting will be video-taped, and that it can be viewed as a podcast via the website at www.dclibrary.org. PUBLIC SERVICES REPORT Pam Stovall gave details on the upcoming Big Read events and activities, which includes a citywide focus on the book The Heart is a Lonely Hunter by Carson McCullers. There was also a discussion on the connection between the city’s Big Read program and the Library’s focus on summer reading. Document #5 Board of Library Trustees Meeting May 27, 2009
FOUNDATION PRESIDENT’S REPORT Greg Chernack announced the Foundation’s new board members, and also highlighted the upcoming fundraiser auction, which is to be held at Weschler’s Auction House in late April. FEDERATION OF FRIENDS PRESIDENT’S REPORT Richard Huffine began by mentioning the Friends’ February meeting and reception. He also highlighted the fact that the Friends of the Library were very active and present at the last Oversight Hearing with City Councilmembers, and said that he hopes that the Friends will be active at the next Budget Hearing as well. He also said the Friends’ were happy to have povided the food and other financial support for the recent Open House in Adaptive Services. NEW BUSINESS There was no additional new business. PUBLIC COMMENTS At the beginning of the Public Comments portion of the meeting, President Hill reviewed the policy about time limits per person during public comments and opened the floor. Concern was expressed about the way that the windows on the west side of the building will face once the new Tenley Library has been built. There were questions about Benning Library as well as Washington Highlands, and one about ambient light in the basement at the new Watha T. Daniel/Shaw Neighborhood Library once it is built. Meeting adjourned at 8:16 p.m.
Document #5 Board of Library Trustees Meeting May 27, 2009