Harvard Medical School

Campus Sustainability Report

Fiscal Year 2008
Harvards New Greenhouse Gas Reduction Goal:
The goal we seek to achieve by 2016 [30% reduction of greenhouse gases below 2006 levels] is an aggressive one and extraordinary efforts will be needed to meet it. Every member of the Harvard community has a role to play in reducing our greenhouse gas emissions by conserving energy ourselves, by motivating others to do so, and by envisioning and implementing new ideas that will contribute to our progress. Taken together, the habits attitudes, and creativity of every one of us have the potential to make a great difference, not just for Harvard in the here and now, but for the larger world and its future well-being. -President Drew Faust July 8, 2008

Harvard Medical School Operations & the Harvards Office for Sustainability
Prepared by Harvard Medical School and Harvards Office for Sustainability, October 2008

= positive trend = negative trend

HMS Environmental Sustainability

Snapshot for Fiscal Year 2008
Conservation Investments
FY06: FY07: FY08: Annual $ Savings: $945,886 $1,104,211 $488,378 $129,841

UTILITIES

Energy & Water

MMBTU of Energy per ft2: +3% (% change FY07-FY08) -1% Electricity +11% Steam -16% Chilled Water City Water per ft
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Environmental Procurement
For the last quarter in FY08, recycled paper comprised 56.32% of all paper purchased from Office Max (Harvards preferred office supply vendor). 30% post consumer waste recycled paper is the same price as non-recycled office paper.

-9.1%

CUSTODIAL

Solid Waste & Recycling

Trash Mixed Paper Co-mingled Organic Batteries % change FY07-FY08 - 8% + 14% + 7.6% - 4.53% + 341.3%

Freecycling!
New recycling in FY08: Creation of Recycling Operations group within HMS Operations Composting food waste (preconsumer from kitchen) Cell phone donation program

Total Waste = Recycling rate =

- 1.41% 46.5%

In FY08,HMS began the tradition of hosting semi-annual freecycling events. Thousands of items were freecycled within the HMS community, rather than trashed. Freecycled items included binders, file folders, unused paper, books, mugs, desktop organizers, printer & copy cartridges, lamps, and other miscellaneous office supplies.

OTHER

Sustainable Dining

Transportation
Commute Trends 2004-2007:
Public transportation: Single occupant vehicles (SOV) Carpooling: Other (bike, walk, etc.) - 6% +34% -6% +18%

Other Projects
Green Tips of the Month Annual Sustainability Reporting HMS Green Cleaning Case Study by Bob Christiano, Associate Director of Campus Operations, Participated in the Harvard Sustainability Pledge
Pre-

Restaurant Associates received Food Management Magazines Best Concept award for Best Local Menu, which was featured in the August 2008 edition of the magazine!

CAMPUS & POPULATION FY98 FY08

Overview
The Medical School campus is located in the Longwood medical area, an urban environment in Boston, MA. The main campus consists of 19 buildings ranging from 100 to 4 years in age. Of the 2,515,440 square feet of building space on campus, 73% is made up of laboratory space for biomedical research, and there are 8 large lab buildings on the main campus. The bulk of the campus population works in the lab buildings as researchers, post doctorates, lab technicians, and other staff. Medical School Students only account for 22% of the campus population, and most only spend the first two years of their education on the main campus, moving into the Longwood area hospitals for lab or clinical work for the 3rd and 4th year of study.

Total ft2 FY08: Change in total ft2 FY98-08:

2,515,440 +32%

This increase in square footage can be attributed to the 525,000 square foot New Research Building (NRB) which came online in September of 2003 (Fiscal Year 2004).

Total population in FY07: Change in population FY07-08: HMS Population

(*2007 data reported for FY08)

3570
HMS Buildings by Type
Classroom/ Other 4%

2006
Students Staff Faculty (quad) Quad Fellows Tenants 818 1744 301 694 N/A

2007
809 1785 282 694* N/A
Residence 7% Office 7%

Library 7%

Total Population

3557

3570

* 2005 data, not available for 2006 or 2007

Lab 70%

Prepared by Harvard Medical School and Harvards Office for Sustainability, October 2008

ENERGY
Energy Use in FY08
*Comparing FY08 to a 3 year (average FY05-07) baseline
HMS Energy Use FY03-08 South Quad Buildings

Change in total energy per ft2: +3%

South campus / ft2: NRB / ft2: HIM / ft2: +9% -7% +1%

450,000 400,000 350,000 300,000

MMBtu

250,000 200,000 150,000 100,000 50,000 0 FY03 FY04 FY05 FY06 FY07 FY08

Energy use by source:

Electricity / ft2: -1% Steam / ft2: +11% Chilled Water / ft2: -16%

Change in energy per person:

Total Energy Use HMS FY97-FY08

+2%
HMS Energy Use by Type FY08 Baseline (Avg FY05-07)

South Campus
800,000 700,000 600,000 MMBtu 500,000 400,000 300,000 200,000 100,000 0

HIM + NRB
450000 400000 350000 300000 MMBtu 250000 200000 150000 100000 50000 0

Electricity
FY99 FY00 FY01 FY02 FY03 FY04 FY05 FY06 FY07 FY08

Steam

Chilled Water (cooling)

Prepared by Harvard Medical School and Harvards Office for Sustainability, October 2008

ENERGY
Energy Conservation Measures (ECMs)
The HMS Energy Management Team is responsible for monitoring energy use on campus and prioritizing conservation investments. Strategies for reducing energy use include: Daily building energy reports. Kick-off of re-commissioning in WAB. Building envelope analyses for three building. Building energy utilization indices to help prioritize facility energy conservation investments. Behavioral campaigns and projects to encourage occupant energy conservation in the buildings.

Sample FY08 Energy Conservation Measures

Lighting retrofits & occupancy sensors in Vanderbilt Hall:
Energy efficient super T-8 lamps and occupancy sensors (motion & sound) installed. (simple payback = 2.11 years)

Cost

Annual Savings

$28, 420

$13,491

Lighting retrofits & occupancy sensors in Armenise:

(simple payback = 5.11 years) $36,346 $7,116

Annual savings from FY08 ECMs: Total FY08 ECM Investment: Avg. Simple payback of FYO8 ECMs:

$129,841 $488,378 3.49 years

Lighting retrofits & occupancy sensors in 180 Longwood:

(simple payback = 3.41 years) $90,898 $26,696

Lighting retrofits & occupancy sensors at HSDM:

(simple payback = 5.41 years) $216,761 $40,074

Vacuum Pump Upgrade in NRB:

The old HMS vacuum system in NRB was a Camel system, where the pump needed to be recirculated with fresh water on a regular basis, resulting in large amounts of water use. These systems consume fresh water, quickly corrode pumps and water feed lines, and are not very efficient. (simple payback = 1.53 years)

$46,029

$30,190

Lions Head Water Recirculation:

The Lions Head water fountain on the East Side of Gordon Hall was retrofit with a holding tank and recirculation pump so water can be re-circulated through the fountain. This project will save 385,000 gallons of water per year. The west side had previously been outfit with a recirculation system. (simple payback = 2.11 years) $8,721

NRB real-time steam metering screenshot, used by Operations assess building operational efficiency.October 2008 Prepared by Harvard to Medical School and Harvards Office for Sustainability,

$4,132
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RECYCLING OPERATIONS
FY08 recycling rate:
% Change from FY07 to FY08: Waste per person: Total tons of waste: Total tons recycling: Mixed paper: Co-mingled: Organic waste: FY08 Biological Waste:

46.5%
+12.73%

Material

Benefits of Recycling in FY08

MIXED PAPER & CARDBOARD =

0.59 tons/person 2112 tons 983 335 44 588.6 N/A tons tons tons tons

335.2 tons
(*Equivalent to saving 4022 trees and over 2 million gallons of water!)

GLASS, PLASTIC, & METAL =

44.1 tons

ANIMAL WASTE (composted) =

560.1 tons
FOOD WASTE (NEW program) =

Solid Waste: Trash & Recycling at HMS

Cans & Plastics Electronics Batteries**

28 tons
ELECTRONICS =

2%
Mixed Paper & Cardboard

1%

0%

Food Composting

14.1 tons

1%
BATTERIES =
Trash

16%

.53 tons

Animal Waste Compost

54%

26%

Total Recycling & Composting

983 tons

Prepared by Harvard Medical School and Harvards Office for Sustainability, Octo-

WATER USE
Water Use FY08
HMS receives water from the Massachusetts Water Resources Authority, which supplies water to most of the Boston area. Most of the water used at HMS is for: Cooling towers (in the WAB and NRB buildings) Lab practices Kitchens
MCF 18,000 16,000 14,000 12,000 10,000 8,000 6,000 4,000 2,000 0

HMS Water Use FY04-FY08 HIM NRB South Campus

Restrooms

% Change Water Use per ft2 FY07-FY08: -9.1%

South Campus: NRB: HIM: -10% -7% -10%

FY04

FY05

FY06

FY07

FY08

TRANSPORTATION (2007 data)

To encourage the use of public transportation to and from campus, Harvard University offers a 50% pre-tax discount on MBTA passes and MASCO runs a CommuteWorks Program for the Longwood area.

Modes of Commuting
Longwood Campus 2007 (FY08)

% Change in Commuting Trends 2004-2007:

Use of public transportation: -6% Use of single occupant vehicles (SOV): +31% Carpooling: -6% Other (bike, walk, etc.): +21%

Other 27%

Public Transit 49%

Carpooling 6% Drive Alone 19%

Prepared

by Harvard Medical School

SUSTAINABLE DINING PROGRAM

Restaurant Associates received an award for Best Local Menu from Food Management Magazine, which was featured in the August 2008 edition!
Fresh from the farm: Most seasonal produce is now supplied by local farms.

Free-range & local meats: All chicken products are now organic and free-range from local farms. Elements Grill Station only serves protein items from local farms, as well.

Delectable dairy: All milk products served are now free of bovine growth hormones.

Healthy snacks: Look for organic and all-natural snack, juice, and soda.

Coffee: Both the Starbucks decaf and regular coffee are fair trade and organic.

Herb Garden: Restaurant Associated, in conjunction with The Growing Connection, created Harvards first on-site Herb Garden consisting of 20 earth boxes, located on the patio outside of Elements Caf.
Prepared by Harvard Medical School and Harvards

FREECYCLING at HMS
Free-cy-cling (v.): The act of giving away usable but unneeded items instead of
disposing of them in a landfill.

April 22nd, 2008 marked the first biennial freecycling event at HMS! Freecycle Day was a chance for the HMS community to come together on an institutional level and swap gently used office supplies, such as extra binders, file folders, paper, CDs and disks, printer cartridges, and desk organizers. Thousands of items were collected and displayed on tables in the caf, and the majority of items found a new home and were successfully freecycled.
and Harvards Office

Leftover items were donated to a local non-profit, Extras for Creative Learning (E.x.C.L.), which provides supplies for local Boston schools.

Prepared by Harvard Medical School

EDUCATION AND OUTREACH

This report is intended to provide a high level view of the environmental footprint of the Harvard Medical School campus. We chose to focus on energy, waste, recycling, freecycling, transportation, and sustainable dining for this release of the report since these areas either provided quantitative data or made noteworthy progress during FY08. There are many other important areas where sustainability efforts are underway, and this section reviews some of these projects or initiatives, but with less detail.

Since FY2003, HMS has partnered with Harvards Office for Sustainability (formerly called the Harvard Green Campus Initiative) in order to manage campus sustainability efforts and raise awareness on campus through efforts such as the... Green Tip of the Month Sustainable dining awareness week/events Annual Harvard Sustainability Pledge Shut the Sash campaigns in the labs Green Lab Equipment Program Annual Sustainability Reports Earth Day activities Semi-annual freecycling events Green Office starter kits Recycling & composting outreach, policy development, and custodial staff trainings Collaboration with HMS environmental student group, Students for Environmental Awareness in Medicine

Prepared by Harvard Medical School and Harvards Office for Sustainability, October 2008

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ADDITIONAL PROJECT SUMMARY LIST

Water-free Urinals installed in Seeley Mudd and Gordon Hall: One Sloan Water-free Urinal was installed in the 6th floor
mens restroom in the Seeley Mudd Building. This one urinal is expected to save an estimated 25,000 - 40,000 gallons of water per year, compared to an average urinal. Three urinals were installed in the mens 3rd floor bathroom in Gordon Hall, and are expected to save 75,000-120,000 gallons of water per year.

Restaurant Associates eliminated all Styrofoam from Elements and Courtyard Caf. In addition, many of the take-away containers are
made from corn solids rather than plastic.

Conversion to low-VOC paints: Low-VOC paints were used in TMEC,

Vanderbilt Hall, LHRRB interior common areas, and the 2nd and 3rd floor of 180 Longwood. HMS Operations is intending to use low-VOC paints in all future projects.

Real-time steam metering in NRB: A real-time metering system

has been installed in the NRB to report instantaneous usage to the building automation system. This real-time data allows the HMS Facilities Team to better understand the regular steam load and to develop load profiles and performance models. When the real-time usage data is higher or lower than expected, the Facilities team can react right away and fix the problem.

HIM building move-outs: HMS Recycling Operations provided 96-gallon

recycling totes for HIM building occupant move-outs during FY08.

641/643 Huntington Avenue renovation: HMS saved $29,000 by donating and reusing old office furniture, rather than trashing it. The original cost estimate to empty the building (including the costs to relocate furniture) was $55,000, which equates to a cost savings of over 50%!

Energy efficient hand dryer pilot in 180 Longwood: An energy efficient electric hand dryer the Dyson Airblade is going to be installed in the basement mens and ladies rooms in 180 Longwood Ave in early February, 2008. This hand-dryer is 80% more energy efficient than standard hand dryers, and can eliminate the usage of 1200 paper towels from the waste stream in a year, and saves over $1,000 in costs (compared to cost for paper towels) per year.

Cardboard box reuse: HMS Campus Services reuses boxes. Departments may request boxes from Vinnie Mazzone (if boxes are available): Vincent_Mazzone@hms.harvard.edu.

Green laundry campaign in Vanderbilt Hall: New signage was included on the washing and drying machine, indicating which settings are hot or cold water (this information is not otherwise obvious on the machines). Washing clothes in cold water realizes significant energy savings as compared to washing clothes in hot water, which generally provides no added benefits. The campaign also involved posters education residents about how to green their laundry and included free samples of ecofriendly laundry detergent that were donated from the company Dropps.

Green lab equipment: Look for the new Green Products section in the 2008 Best Buy Guide released by VWR and Harvard Procurement. VWR and Green Campus are working together to identify products that are energy efficient, made from recycled content or otherwise environmentally preferable.

Re-commissioning in WAB: During FY08, HMS received funding from the NSTAR Energy Efficiency rebate programs to fund a Recommissioning project in the Warren Alpert Building, paying for about 75% of the project cost.

Prepared by Harvard Medical School and Harvards Office for Sustainability, October 2008

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PERFORMANCE INDICATORS
Campus
Total ft in FY08: % Change in total ft FY07-08: Total population in FY08 (2007 data) % Change in pop FY07- FY08:
2 2

Waste
2,515,440 no change 3,570 +0.37% Total tons of MSW disposed FY08: % Change in total tons of waste disposed FY07-08: Total waste per person FY08: % Change in waste per person: Recycling Rate FY08: % Change in Recycling Rate FY07-FY08: Total biological waste FY08:
2 2

2112 tons -1.41% .59 tons -1% 46.5% +12.7% N/A N/A

Energy & Emissions

FY08 total energy use per ft (MMBtu/ft ): % Change in energy use per ft2 FY08 total energy use per person (MMBtu/person) Change in energy use per person CO2 emissions FY08: % Change in CO2 emission FY 07-08 : % Energy from renewable sources: Annual $ Savings from ECMs FY08: .31 +3% 220 +2% N/A* N/A* 0% $129,841

% Change in biological waste FY07-FY08:

Transportation
% of commuters who use public transportation or other % Change in use of public transportation since 1999: % Change in use of single occupant vehicles (SOV) since 1999: 76% +7.46% +2.7%

New Programs in FY08

Additional green building features in renovation projects (641/643 Huntington) Award-winning Sustainable Dining Program, in partnership with Restaurant Associates Initiated semi-annual Freecycling events at HMS

Water

% Change in water Use per ft FY 07-08:

-9.1%

* HMS will report CO2e emissions as soon as the greenhouse gas emissions conversion factors are available from the energy supply. **This report only includes HMS property in the Longwood Medical area.

Prepared by Harvard Medical School and Harvards Office for Sustainability, October 2008

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