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REQUEST FOR PROPOSAL (RFP)

California State University (CSU)


Office of the Chancellor
Contract Services and Procurement

RFP Number: 90132

Title: Digital Marketplace

Issue Date: September 1, 2009

RFP Contact: Melody Kojima

Phone Number: 562-951-4591


FAX: 562-951-4969
E-mail: mkojima@calstate.edu

Proposal Delivery
Location: California State University Office of the Chancellor
Contract Services and Procurement
401 Golden Shore, 5th Floor
Long Beach, CA 90802
Map: http://www.calstate.edu/PA/info/CO_Map.shtml

NOTE:
Updates, changes, or addendums to the RFP are posted at:
http://vendors.planetbids.com/CSUCO/bidsearchform.cfm?StateID=52

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TABLE OF CONTENTS

Section 1 Purpose, Background, and Term


Section 2 Schedule of Events
Section 3 RFP Instructions, Solicitation Provisions, and Bidder’s Certification
Section 4 Scope of Work
Section 5 Minimum Bidder Qualifications and RFP Submittals
Section 6 Evaluation and Selection Criteria
Section 7 Proposal Instructions, Content, and Format

Appendix A Sample Agreement* and CSU General Provisions for Information Technology
Acquisitions http://www.calstate.edu/CSP/crl/GP/GP.shtml

Appendix B Payee Data Record, STD 204 for California Residents and California Non Residents
http://www.calstate.edu/CSP/vendor_tax_info.shtml

Appendix C Drug-Free Workplace Certification


http://www.documents.dgs.ca.gov/osp/pdf/std021.pdf

Appendix D Small Business Preference and Certification Request


http://www.calstate.edu/CPDC/Suam/Appendices/Small_Bus_Preference.doc

Appendix E Disabled Veteran Business Participation Requirement*

Appendix F CSU Policy and Procedures Governing Travel and Relocation Expenses Reimbursement
http://www.calstate.edu/HRAdm/Policies/travel_policy.shtml

Appendix G Enterprise Zone Act (EZA) http://www.pd.dgs.ca.gov/edip/eza.htm


Appendix H Target Area Contract Preference Act (TACPA) http://www.pd.dgs.ca.gov/edip/tacpa.htm
Appendix I Cost Proposal*

*These documents are attached. See links for the remaining documents.

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SECTION 1 - PURPOSE, BACKGROUND, AND TERM

1.1 PURPOSE
The purpose of this Request for Proposal (RFP) is to solicit proposals from qualified firms interested in
providing the California State University (CSU) with consulting services for the Digital Marketplace
(DM) project.
1.2 CSU BACKGROUND
The California State University is the largest system of higher education in the nation, the most diverse,
and one of the most affordable university systems in the country. The CSU system is comprised of
twenty-three (23) campuses statewide and the Office of the Chancellor in Long Beach. The Office of the
Chancellor is the systemwide executive office of the CSU. The CSU is governed by a 25-member Board
of Trustees, the majority of which are appointed by the Governor. More information about the CSU can
be found at: http://www.calstate.edu/datastore/quick_facts.shtml Data regarding the size and population
for each of the campuses can be found at the web site:
http://www.calstate.edu/datastore/quick_facts.shtml.
1.3 PROJECT OVERVIEW
The Digital Marketplace (DM) is an exchange where many providers of higher education learning
resources can connect with many faculty and students who use those resources. The goal of the Digital
Marketplace is to perform this exchange in such a way that new, unique levels of affordability,
accessibility, and choice for these resources are achieved. The CSU Chancellor’s Office (CSUCO),
Academic Technology Services department, is leading the effort to develop and deploy the DM.
The CSUCO recognizes that it does not have internally the necessary skills and experience to accomplish
the development and deployment of the DM. So, the CSU has adopted the strategy of engaging industry
experts and assembling them into a comprehensive project team as the way to staff this project. The
CSUCO intends to follow this strategy going forward.
1.4 PROJECT BACKGROUND
The Digital Marketplace project has been in development for three years. During that time and in
consultation of many faculty, students, administration, publishers, and industry technology companies the
development team as conceptualized a model of the DM that meets specific design principles. Key
aspects of the DM model include a comprehensive learning resource metadata schema, a set of web
services that perform the tasks of the exchange, and an emerging business model that allows many
providers and many consumers of learning content to form the necessary connecting relationships.
Recently, a field integration trial of this model was completed that evaluated the model against three
workflows: content authoring, resource list management and student acquisition, and a “pay per view”
option for the academic content.
Going forward, the project will continue with an expanded integration trial through 2009. It is expected
that in 2010 and following the project will move to the deployment phase (refer to Section 4.2. for overall
project schedule). The project will be managed as a series of relatively short (six month) phases so that as
insights are gained they can be incorporated into the subsequent deployment strategy and schedule.
This RFP is intended to build the core DM team which will be a mix of consultants and in-house
personnel. The team characteristics include:

• Small in number. It is anticipated that this team will number between 5-10 people.

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• Complementary in nature. The team members will represent the complimentary and
comprehensive array of knowledge, skill, and experience needed for this project.
• Individual, not companies. The team will be composed of individuals with the skills and
experience sought, not representatives of companies with those skills and experiences. This is to
be a team of consultants not a team of companies.
The development and deployment of the DM has and will continue to require that the DM team contract
with vendors of software, technology, and services for the testing and operation of the exchange. These
contracts are outside the scope of this RFP.
1.5. AGREEMENT TERM
The term shall be from November 1, 2009 through June 30, 2012 with options to renewal for up to five
(5) additional one (1) year periods subject to price negotiation and mutual consent of both parties under
same terms and conditions.

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SECTION 2 – SCHEDULE OF EVENTS

Release of Request for Proposal September 1, 2009

Last Day to Submit Written Questions * September 24, 2009, noon

Last Day for Submission of Proposal October 1, 2009, no later than 11:00 a.m.
(PDT)

Finalist Interviews (Optional) October 14, 2009

Notice of Intent to Award October 16, 2009


Contract Award October 24, 2009

Effective Date of Agreement November 1, 2009

PLEASE NOTE HOLIDAY SCHEDULE FOR THE 2009 CALENDAR YEAR. THE
CHANCELLOR’S OFFICE WILL BE CLOSED ON THE FOLLOWING DAYS:
September 7, 2009
November 11, 26 & 27, 2009
December 23-25, 28-31, 2009
January 1, 2010

*
Only written questions (e-mail or fax) will be accepted. Questions must be submitted to Melody Kojima, as the contact
point identified on the RFP cover page.
Responses to questions and addendums will be posted on the CSU website at:
http://www.planetbids.com/csuco/bidframe.cfm Project Number 90132. The dates up to and including the “Deadline for
Submission of Proposals” date may be adjusted upon prior written notice. Dates after the receipt of proposals may be
adjusted without written notice. Additional RFP steps may be included at the discretion of the CSU.

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SECTION 3 – RFP INSTRUCTIONS, SOLICTATION PROVISIONS, AND BIDDER’S
CERTIFICATION
3.1 RFP INSTRUCTIONS
3.1.1. QUESTIONS REGARDING RFP AND POINT OF CONTACT
Any questions, interpretations, or clarifications, either administrative or technical, about this RFP must be
requested in writing no later than the date indicated in Section 2, Schedule of Events. All written
questions, not considered proprietary, will be answered in writing and conveyed to all Bidders. Oral
statements concerning the meaning or intent of the contents of this RFP by any person are not considered
binding. Questions regarding any aspect of this RFP should be directed to:
Melody Kojima, Assistant Director
Contract Services and Procurement
California State University, Office of the Chancellor
401 Golden Shore, 5th Floor
Long Beach, California 90802-4210
Telephone: (562) 951- 4591 Fax: (562) 951- 4969
E-mail: mkojima@calstate.edu

3.1.2. ERRORS AND OMMISSIONS


If prior to the date fixed for submission of Proposal a Bidder discovers any ambiguity, conflict,
discrepancy, omission or other error in the RFP or any of its exhibits and/or appendices, Bidder shall
immediately notify the CSU of such error in writing and request modification or clarification of the
document. Modifications may be made by addenda prior to the RFP response deadline. Clarifications
will be given by written notice to all active Bidders who have been furnished an RFP for responding
purposes, without divulging the source of the request for it.
3.1.3. ADDENDA
The CSU may modify this RFP, any of its key action dates, or any of its attachments, prior to the date
fixed for submission by issuance of a written addendum to all Bidders who have been furnished the RFP
for bidding purposes. Addenda will be numbered consecutively as a suffix to the RFP Reference
Number.
3.1.4. CANCELLATION OF SOLICITATION
This solicitation does not obligate the CSU to enter into an agreement. The CSU retains the right to
cancel this RFP at any time for any reason. The CSU also retains the right to obtain the services specified
in this RFP in any other way. No obligation, either expressed or implied, exists on the part of the CSU to
make an award or to pay any cost incurred in the preparation or submission of response to the RFP.
3.1.5. COMPLIANCE WITH RFP
To be compliant with the requirements of this RFP, Bidder must meet the minimum qualifications and
complete and return the list of submittals in Section 5, Minimum Qualifications and RFP Submittals and
Section 7, Proposal Instructions, Content, and Format.
3.1.6. COMPLETION OF PROPOSAL
Responses to the RFP shall be complete in all respects as required by this solicitation. A submission may
be rejected if conditional or incomplete, or if it contains any alterations or other irregularities of any kind,
and will be rejected if any such defect or irregularity could have materially affected the quality of the
submission. Documents which contain false or misleading statements, or which provide references that
do not support an attribute or condition claimed by the Bidder, may be rejected. Statements made by a

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Bidder shall also be without ambiguity, and with adequate elaboration, where necessary, for clear
understanding. Costs for developing proposals are entirely the responsibility of the Bidders and shall not
be chargeable to the CSU.
3.1.7. DELIVERY OF PROPOSAL
The Proposal must be received in the Contract Services and Procurement Office no later than the time
indicated on the date and specified in Section 2, Schedule of Events. The Bidder is responsible for the
means of delivering the Proposal to the appropriate office on time. Delays due to the instrumentalities
used to transmit the Proposal, including delay occasioned by the internal mailing system in the Office of
the Chancellor, will be the responsibility of the Bidder. Likewise, delays due to inaccurate directions
given, even if by Chancellor's Office staff, shall be the responsibility of the Bidder. The Proposal must be
completed and delivered by the specified time in order to avoid disqualification for lateness due to
difficulties in delivery. In accordance with Section 7, Proposal Instructions, Content and Format, Bidder
must provide a minimum of one (1) original (marked as such), six (6) copies and one (1) CD. LATE,
FAXED OR E-MAILED PROPOSALS WILL NOT BE ACCEPTED.
3.1.8. EXCEPTIONS
In the event a Bidder believes that this RFP is unfairly restrictive or has substantive errors or omissions in
it, the matter must be promptly brought to the attention of the CSU’s Contact, either by e-mail, letter or
facsimile, immediately upon receipt of the RFP, in order that the matter may be fully considered and
appropriate action taken by the CSU prior to the closing time set for submission.
3.1.9. ALTERNATIVE PROPOSALS
Only one proposal is to be submitted by each Bidder. Multiple proposals shall result in rejection of all
proposals submitted by the Bidder.
3.1.10. WITHDRAWAL OF PROPOSAL
A Proposal may be withdrawn after it is received by the CSU by written request signed by the Bidder or
authorized representative, prior to the time and date specified for Proposal submission. Proposal may be
withdrawn and resubmitted in the same manner if done so prior to the appropriate deadline. Withdrawal
or modification offered in any other manner will not be considered.
3.1.11. PROPOSALS BECOME THE PROPERTY OF CSU
Proposals become the property of CSU and information contained therein shall become public documents
subject to disclosure laws after Notice of Intent to Award. The CSU reserves the right to make use of any
information or ideas contained in the Proposal. Proposals may be returned only at the CSU's option and
at the Bidder's expense. One copy shall be retained for official files. Responses to this RFP and any
other information that is currently or may become available as an outcome of the RFP process may be
used by the CSU to structure an RFP or other solicitation.
3.1.12. CONFIDENTIAL MATERIAL
Bidder must notify CSU in advance of any proprietary or confidential materials contained in the Proposal
and provide justification for not making such material public. CSU shall have sole discretion to disclose
or not disclose such material subject to any protective order that Bidder may obtain.
3.1.13. BIDDER’S COST
Costs for developing proposals are entirely the responsibility of the Bidder and shall not be chargeable to
the CSU.
3.1.14. INSPECTION OF SOLICITATION DOCUMENTS
Bidder shall carefully review all documents referenced and made a part of this solicitation to

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ensure that all information required to properly respond to the solicitation has been received or
made available and all requirements are priced in the proposal. Failure to examine any
document, drawing, specification, or instruction will be at the Bidder’s sole risk.
It is the Bidder’s responsibility to provide the CSU with current contact information and to
update the CSU immediately of any changes.

In addition, it is the Bidder’s responsibility to periodically check the CSU website at


http://www.calstate.edu/csp “Public Solicitations” for any notices, addenda or correspondence
relating to this solicitation.

3.2 SOLICITATION PROVISIONS


3.2.1 DEFINITIONS
(a) The Trustees of the California State University are referred to as “CSU” or “University.”
(b) The terms “bid” and “proposal” are synonymous and means an offer made in response to a
solicitation to perform a contract for work and labor or to supply goods at a specified price, whether or
not it is considered a “seal bid” or results in award of a contract to a single or sole source.
(c) “Bidder” or “Proposer” is used interchangeably and each shall apply to the business entity which
submits a bid/proposal or is awarded a contract.
3.2.2 RESERVATION OF RIGHTS
The CSU may reject any or all proposals and may waive any immaterial deviation in a Proposal. The
CSU's waiver of an immaterial defect shall in no way modify the RFP documents or excuse the Bidder
from full compliance with the specifications if the Bidder is awarded the contract. Proposals that include
terms and conditions other than the CSU’s terms and conditions may be rejected as being non-responsive.
In the event all proposals are rejected or the CSU determines alternative solutions are in its best interest,
the CSU may cancel this solicitation and pursue alternative sourcing options.
The CSU may make such investigations as deemed necessary to determine the ability of the Bidder to
perform the work, and the Bidder shall furnish all such information and data for this purpose. The CSU
reserves the right to reject any submittal made pursuant to this RFP or any subsequent Proposal or bid if
the evidence submitted by, or investigation of, such Bidder fails to satisfy the CSU that such Bidder is
properly qualified to carry out the obligations of the contract and to complete the work specified.
Additionally, the CSU reserves the right to request additional performance guarantees if, in the sole
opinion of the CSU, financial stability or capability cannot be established.
3.2.3 NON-ENDORSEMENT
If selected as a qualified Bidder, the Bidder shall not issue any news releases or other statements
pertaining to selection, which state or imply CSU endorsement of Bidder's services.
3.2.4 DISPUTES/PROTESTS
CSU encourages potential Bidders to resolve issues regarding the requirements or the procurement
process through written correspondence and discussions. The CSU wishes to foster cooperative
relationships and to reach a fair agreement in a timely manner.
Bidder’s filing a protest must do so within five (5) working days after notice of intent to award. The
protesting Bidder shall submit a full and complete written statement detailing the facts in support of the
protest. Protest must be sent by certified or registered mail or delivered in person to the Executive Vice
Chancellor, Administration and Finance, or designee, Office of the Chancellor. Within a reasonable time
after receipt of the written statement of protest, the CSU will provide a decision on the matter. The

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decision will be in writing and sent by certified or registered mail or delivered in person to the protesting
Bidder. The decision of CSU is final.
3.2.5 AWARD OF CONTRACT
The CSU reserves the right to reject any and all proposals and to award one or more contracts. Award, if
any, will be to the Bidder, whose proposal best complies with all of the requirements of the RFP
documents and any addenda. A “Notice of Intent to Award” will be posted publicly for five (5)
consecutive working days prior to the award. Written notification will be made to unsuccessful vendors.
The selected Bidder and the CSU shall commit to negotiation for the final scope of services to be
accepted and execution of an agreement, in substantial accordance with the terms and conditions herein,
within 30 days of the Notice of Intent to Award. Should the parties be unable to reach final agreement
within this time frame, the parties may mutually agree upon a time extension to complete negotiations and
contract execution. If the parties are unable to agree upon a time extension, or if the CSU determines that
a time extension would not be beneficial to the project, the CSU reserves the right to terminate
negotiations and proceed with a secondary finalist.
3.2.6 EXECUTION OF THE AGREEMENT
The Agreement shall be signed by the Contractor and returned, along with the required attachments to
CSU within fourteen (14) calendar days from receipt of contract. The period for execution may be
changed by mutual agreement of the parties. Contracts are not effective until approved by the appropriate
CSU officials. Any work performed prior to receipt of a fully executed contract shall be at Contractor’s
own risk.
3.2.7 FAILURE TO EXECUTE THE AGREEMENT
Failure to execute the Agreement within the time frame identified above shall be sufficient cause for
voiding the award. Failure to comply with other requirements within the set time shall constitute failure
to execute the Agreement. If the successful Bidder refuses or fails to execute the Agreement, the CSU
may award the Agreement to the next qualified Bidder.
3.2.8 CONFLICT OF INTEREST
Potential Contractors are advised that Contractor's officers and employees shall comply with the
disclosure, disqualification, and other provisions of California's Political Reform Act of 1974
(Government Code Section 81000 et seq.) if their responsibilities include the making or participation in
the making of a CSU decision.
3.2.9 DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) PARTICIPATION
REQUIREMENT ( SEE APPENDIX E)
Disabled Veteran Business Enterprise Participation Requirement and Incentive:
California state law requires that its state agencies achieve a goal of three (3) percent participation
for disabled veteran business enterprises (DVBE) in state contracts. Failure of the Bidder to
comply with the DVBE requirement will cause the Trustees to deem the bid nonresponsive and
the Bidder to be ineligible for award of Contract. [Note: the “Good Faith Effort (GFE)” is
NOT an option to satisfy this requirement.]
(a) A “Disabled veteran business enterprise contractor, subcontractor, or supplier,” means
any person or entity that has been certified by the Office of Small Business & DVBE
Services and that performs a “commercially useful function,” in providing services or
goods that contribute to the fulfillment of the contract requirements.
(b) In order to satisfy and be responsive to this requirement, the Bidder must meet the three
(3) percent DVBE Participation Goal which is attained when:

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(i) The Bidder is not a DVBE and is committed to use DVBEs for not less than three
(3) percent of the Contract dollar amount; or
(ii) The Bidder is a DVBE and is committed to performing not less than three (3)
percent of the Contract dollar amount with its own forces or in combination with
those of other DVBEs.
(iii) Bidder has an approved CA State DVBE Utilization Plan on file with the CA
State Department of General Services, Procurement Division.
(c) Documentation Requirements. The Bidder must document its satisfaction of the DVBE
participation goal requirement on the forms in the Appendices. Final determination of
DVBE Participation Goal Attainment by the Bidder shall be at the Trustees’ sole
discretion. See Appendix E.
(d) Use of Proposed DVBE. If awarded the Contract, the successful Bidder must use the
DVBE suppliers and/or subcontractors proposed in its bid proposal unless it has
requested substitution and has received approval of the Trustees in compliance with the
Subletting and Subcontracting Fair Practices Act. See Article 4.04, Substitution of
Subcontractors.
(e) Trustees’ Reporting of DVBE Participation. Responsive to direction from the
State Legislature, the Trustees are seeking to report increased statewide
participation of DVBE in contract awards. To this end, the successful Bidder shall
inform the Trustees of any contractual arrangements with subcontractors,
consultants or suppliers that are certified DVBE.
(f) Additional DVBE Information Sources. For more information regarding DVBE
certification, copies of directories or for general DVBE information, contact:
State of California, Department of General Services, Procurement Division
Small Business & DVBE Services Branch
P.O. Box 989052, West Sacramento, CA 95798-9052 (mailing address)
707 Third Street, First Floor, Room 400, West Sacramento, CA 95605 (physical address)
Telephone number: (800) 559-5529 or (916) 375-4940
Fax number: (916) 375-4950
Email: osdchelp@dgs.ca.gov Internet www.pd.dgs.ca.gov/smbus.

(g) Incentives: In accordance with Government Code section 14838(f), and Military and
Veterans Code sections 999.5(a) and 999.5(d), the Trustees shall grant a bid incentive for
bid evaluation purposes only to Bidders that exceed the three percent DVBE participation
requirement. The level of DVBE incentive will correlate to the level of participation; that
is, the more DVBE participation proposed, the higher the incentive. The combination of
preferences (Small Business Preference, for example) with a DVBE incentive may not
exceed ten percent or $100,000, whichever is less. A non-small business cannot displace
a California certified small business from the top ranked position due to application of
preferences or incentive.
DVBE Incentive Levels

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The Trustees are granting a DVBE participation bid incentive for this project for bid
evaluation purposes only. Bidder must exceed the three percent DVBE participation
requirement in order to earn this incentive.
The bid incentives are as follows:
DVBE Participation Incentive
4% 1%
6% 2%
8% 3%
10% 4%

For more information on DVBE participation for this solicitation, please contact:
Darryl Dearborn: 561-951-4581
ddearborn@calstate.edu
3.2.10 SMALL BUSINESS PREFERENCE AND CERTIFICATION REQUEST
The State of California requires agencies to provide a five percent (5%) of cost preference to Bidders who
qualify as a small business or a non-small business that commit 25% of the contract value to a certified
small business. Only small businesses certified by The Office of Small Business and DVBE Services or a
non small business that commits 25% of the contract value to a certified small business are eligible to
receive the preference. The rules and regulations of this law, including the definition of a small business
for the delivery of services, are contained in Title 2, California Administrative Code, Section 1896, et seq.
(See Appendix D).
3.2.11 ENTERPRISE ZONE ACT (EZA)
Business may be granted preferences when bidding on state contracts of $100,000 or more for goods and
services (excludes construction contracts) if the business site is located within one of the "Enterprise
Zones" located throughout California, as designated by the California State Trade and Commerce
Agency. Enterprise Zones are designated to encourage job-producing business development in designated
sections of cities or counties. A 5% preference is applicable only to contracts awarded on the basis of
lowest responsible bidder meeting specifications. (See Appendix G)
3.2.12 TARGET AREA PREFERENCE ACT (TACPA)
In accordance with Government Code Section 4530 et seq., preference must be granted to California-
based companies submitting bids or proposals to the State for goods to be produced or services performed
at worksites in distressed (as defined) areas by persons with a high risk of unemployment when the
contract is for goods or services in excess of $100,000. The 5% preference is applicable only to contracts
awarded on the basis of lowest responsible bidder meeting specifications. (See Appendix H)
3.2.13 CONFIDENTIALITY
Final bids are public upon bid opening; however the contents of all proposals, drafts bids,
correspondence, agenda, memoranda, working papers, or any other medium which discloses any aspect of
a bidder’s proposal shall be held in the strictest confidence until Notice of Intent to Award.
3.3 BIDDER’S CERTIFICATION
By submitting a proposal, the Bidder certifies to comply with the following:

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3.3.1. AMERICANS WITH DISABILITIES ACT (ADA)
Bidder assures the CSU that it complies with the Americans with Disabilities Act (ADA) of 1990, which
prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines
issued pursuant to the ADA. (42 U.S.C. 12101 et seq.).
3.3.2. UNFAIR PRACTICES ACT
Bidder warrants that its bid complies with the Unfair Practices Act (Business and Professions Code
Section 17000 et seq.).
3.3.3. VIOLATION OF AIR OR WATER POLLUTION LAWS
Unless the contract is less than $25,000.00 or with a sole-source provider, Government Code Section
4477 prohibits the State from contracting with a person, including a corporation or other business
association, who has been determined to be in violation of any State or federal air or water pollution
control law. By a proposal the Bidder warrants that the Bidder has not been found to be in violation of
any order or resolution not subject to review promulgated by the State Air Resources Board or an air
pollution district, or is subject to a cease and desist order not subject to review issued pursuant to Section
13310 of the Water Code for violation of waste discharge requirements or discharge prohibitions, or is
finally determined to be in violation of provisions of federal laws relating to air or water pollution. By
submitting a bid, the Bidder certifies that it has not been identified either by published notices or by
Board notification as a person in violation of State or federal air or water pollution control laws.
3.3.4. COMPLIANCE WITH NLRB ORDERS
In submitting a bid or signing a contract the Bidder swears under penalty of perjury that no more than one
final, unappealable finding of contempt of court by a federal court has been issued against the Bidder
within the immediately preceding two-year period because of the Bidder's failure to comply with an order
of a federal court which orders the Bidder to comply with an order of the National Labor Relations Board.
This provision is required by, and shall be construed in accordance with, Public Contract Code Section
10296.29.
3.3.5 ASSIGNMENT OF ANTITRUST ACTIONS
The Bidder's attention is directed to the following provisions of Government Code Sections 4552, 4553,
and 4554, which shall be applicable to the Bidder:
In submitting a bid to a public purchasing body, the Bidder offers and agrees that if the bid is accepted, it
will assign to the procurement body all rights, title, and interest in and to all causes of action it may have
under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2,
[commencing with Section 16700] of Part 2 of Division 7 of the Business and Professions Code), arising
from purchases of goods, materials, or services by the Bidder for sale to the procurement body pursuant to
the bid. Such assignment shall be made and become effective at the time the procurement body tenders
final payment to the Bidder (Government Code Section 4552).
If an awarding body or public procurement body receives, either through judgment or settlement, a
monetary recovery for a cause of action assigned under this chapter, the assignor shall be entitled to
receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public
body any portion of the recovery, including treble damages, attributable to overcharges that were paid by
the assignor but were not paid by the public body as part of the bid price, less the expenses incurred in
obtaining that portion of the recovery (Government Code Section 4553). Upon demand in writing by the
assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned
under this part if the assignor has been or may have been injured by the violation of law for which the
cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file
a court action for the cause of action (Government Code Section 4554).

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3.3.6. NONCOLLUSION AFFIDAVIT
By submitting a bid, Bidder hereby certifies that the bid is not made in the interest of, or on behalf of, any
undisclosed party; that the bid is genuine and not collusive, false, or sham; that the Bidder has not directly
or indirectly induced or solicited any other Bidder to put in a false or sham bid, and has not directly or
indirectly agreed with any Bidder or anyone else to put in a false or sham bid, or to refrain from bidding;
that the Bidder has not in any manner, directly or indirectly, sought to fix any overhead, profit or cost
element of the bid, of that of any other Bidder, or to secure any advantage against the public body
awarding the contract or anyone interested in the proposed contract.
3.3.7. SAFEGUARDS FOR PROTECTING CSU INFORMATION ASSETS
By submitting a bid, Bidder acknowledges Federal privacy laws such as Gramm-Leach-Bliley Act (Title
15, United States Code, Sections 6801(b) and 6805(b) (2)) applicable to financial transactions and Family
Educational Rights and Privacy Act (Title 20, United States Code, Section 1232g) applicable to student
records and information from student records. In the event that such information is required for the
performance of the work specified, the Bidder hereby certifies that it has the appropriate safeguards in
place as required by Title 16 Code of Federal Regulation Chapter 1 Section 314.
3.3.8. COVENANT AGAINST GRATUITIES
The Bidder shall warrant that no gratuities (in the form of entertainment, gifts, or otherwise) were offered
or given by the Bidder, or any agent or representative of the Bidder, to any officer or employee of the
CSU with a view toward securing the Contract or securing favorable treatment with respect to any
determinations concerning the performance of the Contract. For breach or violation of this warranty, the
CSU shall have the right to terminate the Contract, either in whole or in part, and any loss or damage
sustained by the CSU in procuring on the open market any items, which the Bidder agreed to supply, shall
be borne and paid for by the Bidder. The rights and remedies of the CSU provided in this clause shall not
be exclusive and are in addition to any other rights and remedies provided by law or under the Contract.
3.3.9. PUBLIC CONTRACTS CODE RESTRICTIONS FOR CSU EMPLOYEES
CSU employees and immediate past employees must comply with restrictions regarding contracting with
the CSU. Bidder needs to be aware of the following provisions regarding current or former CSU
employees. In submitting a bid, Bidder certifies that the Bidder is eligible to contract with the CSU
pursuant to the Public Contracts Code (PCC) sections list below:
1. Current CSU Employees (PCC Section 10831):
a) No officer or employee shall engage in any employment, activity or enterprise from which the
officer or employee receives compensation or has a financial interest and which is sponsored or
funded by any CSU department through or by a CSU contract unless the employment, activity or
enterprise is within the course and scope of the officer’s or employee’s regular CSU employment.
b) No officer or employee shall contract on his or her own behalf as an independent Bidder with
any CSU department to provide goods or services.
c) This prohibition does not apply to officers or employees of the CSU with teaching or research
responsibilities.
2. Former CSU Employees (PCC Section 10832):
a) For the two-year period from the date he or she left CSU employment, no former CSU officer
or employee may enter into a contract in which he or she engaged in any of the negotiations,
transactions, planning, arrangements or any part of the decision-making process relevant to the
contract while employed in any capacity by any CSU department.
b) For the twelve-month period from the date he or she left state employment, no former CSU
officer or employee may enter into a contract with any CSU department if he or she was

Rev. 9-1-09 13 RFP No. 90132


employed by that CSU department in a policy-making position in the same general subject area as
the proposed contract within the 12-month period prior to his or her leaving CSU service.
3.3.10 ELECTRONIC WASTE RECYCLING ACT
In submitting a bid for electronic devices, as defined by the Electronic Waste Recycling Act of 2003, Part
3 Division 30 Chapter 8.5 of the Public Resource Code, the Bidder certifies that it, and its agents,
subsidiaries, partners, joint venturers, and subcontractors for the procurement, have complied with the
Electronic Waste Recycling Act of 2003 and any regulations adopted pursuant to the Act, or have
demonstrated to the CSU that the Electronic Waste Recycling Act of 2003 is inapplicable to all lines of
business engaged in by the bidder, its agents, subsidiaries, partners, joint venturers, or subcontractors. In
addition the Bidder agrees to cooperate fully in providing reasonable access to its records and documents
that evidence compliance with the Electronic Waste Recycling Act of 2003.
3.3.11 DRUG-FREE WORKPLACE CERTIFICATION
The Bidder certifies under penalty perjury under the laws of the State of California that the Bidder will
comply with the requirements of the Drug-Free Workplace Act of 1990 (Government Code, Section 8355
et. seq.) and will provide a drug-free workplace by doing all of that which Section 8355 et seq. requires.
(See Appendix C).
3.3.12 INSURANCE REQUIREMENTS
Contractor shall provide proof of general and automobile liability insurance and worker’s compensation.
See Appendix A, CSU General Provisions for Information Technology Acquisitions, paragraph 41 for
details.

Rev. 9-1-09 14 RFP No. 90132


SECTION 4 – SCOPE OF WORK
4.0 SCOPE OF WORK
This section of the RFP identifies the scope of services, work, and deliverables for this project. Bidders
should review the statement of skills and experiences needed on this project team and respond to those
needs for which they have specific and relevant experience and organizational capability. The CSU will
take these responses and from them assemble the CM team that will continue the development and
deployment of the CM for the next three years.
Each of the following sections is considered a separate statement of work. Respondents should propose
for each section they wish to respond to separately. An additional section describing the “synergy”
created by being able to provide services across the different disciplines is acceptable and should be
included.
4.1 SCOPE OF WORK
4.1.1. PROJECT MANAGEMENT
Requirements: Expertise in planning and coordinating a matrix organization of functional specialists.
Experience working within a large higher education system on technology projects is important. DM
team requirements include: experience with Confluence as a project artifact repository, cycle design
methodology, and client/customer support.
Responsibility: Will be responsible for the administration of the planning and coordination of the project
components including technology and architecture, business development, institutional deployment, and
marketing. Will maintain project records and artifacts on project website and communicate with various
stakeholders.
4.1.2. TECHNOLOGY AND ARCHITECTURE
Requirements: Expertise in managing, designing, and building learning resource management services.
Expertise in determining the best methods and making decisions on appropriate technologies and
implementation strategies as well as overseeing the technology plan to support business development,
institutional deployment, and marketing. Experience in the documentation, design, and deployment of
higher education learning resource repositories, metadata schemas, accessibility compliant technologies,
faculty federated search technologies, student acquisition of content technologies, library citation
management technologies are all preferred. DM team requirements include: senior services and systems
architecture knowledge and experience, deployment of web services and web service integration with
commercial applications experience, including software engineering, and documentation and presentation
experience.
Responsibility: Will be responsible for the enhancing and implementing the overall DM architecture and
supporting technologies. Will maintain full documentation of the architecture and services. Will promote
the services of the DM and its underlying technology.
4.1.3. BUSINESS DEVELOPMENT
Requirements: Expertise in developing new businesses and/or forming strategic partnerships within the
higher education learning technology ecosystem. This ecosystem includes but is not limited to content
providers (publishers, faculty repositories, open content repositories, institutional repositories),
institutional stakeholders (administration, faculty, students, campus service providers such as the
bookstore and/or disabled student services office), and digital delivery companies (content aggregators
and retailers, transaction management providers). DM team requirements include: knowledge of and
relationships with key DM stakeholders, experience in successfully launching web service offerings in the
content distribution marketplace, and experience with successfully establishing business models for
emerging web service offerings.

Rev. 9-1-09 15 RFP No. 90132


Responsibility: Will be responsible for building and maintaining relationships with the ecosystem on
behalf of the DM. Will advise on the business design of the DM and introduce business models that offer
compelling value to using the DM as a learning resource exchange.

4.1.4. INSTITUTIONAL DEPLOYMENT


Requirements: Expertise in building new academic services within a large system higher education
institution. DM team requirements include: experience building and maintaining “customer
relationships” with institutions of higher learning, and successfully collaborating with campus
administrations on the development and execution of campus deployment of web service offerings.
Responsibility: Will be responsible for the deployment of the DM and its on-going evaluation to specific
CSU campuses. Will be responsible for all relationships with other higher educational institutions as they
adopt the DM and deploy it on their campuses.
4.1.5. MARKETING
Requirements: Expertise in marketing academic technology products and services. This includes but is
not limited to messaging, value propositions, website management, and marketing strategy and program
development and management. Experience with marketing to higher education stakeholders is required.
DM team requirements include: experience with awareness building and demand generation tactics using
websites, conferences, and industry analysts for both external and CSU/campus stakeholders.
Responsibility: Will be responsible for developing the marketing strategy for awareness building and
demand generation including show participation, analyst briefings, website development and
management, and other promotions. Will coordinate all marketing activities with CSUCO Public Affairs
Office.
4.2 PROJECT SCHEDULE
The anticipated phase completion dates are:
June 30, 2010: Field Integration Testing and Pilot
June 30, 2011: Initial Campus Deployment
June 30, 2012: Full-CSU System Deployment

Rev. 9-1-09 16 RFP No. 90132


SECTION 5 – MINIMUM BIDDER QUALIFICATIONS AND RFP SUBMITTALS
5.0 INTRODUCTION
This section of the RFP consists of minimum Bidder qualifications and RFP submittals that must be
addressed and submitted in a Bidder’s proposal in accordance with Section 7, Proposal Instructions,
Content and Format. Bidder shall submit verifiable evidence that their organization and personnel meet
the “Minimum Bidder Qualifications” in Section 5.1.
5.1 MINIMUM BIDDER QUALIFICATIONS
To be further considered Bidders shall furnish verifiable evident that their organization and personnel
meet the minimum requirements below.
5.1.1. EXPERIENCE
Bidder will have relevant academic technology and learning resource management project experience and
references from college and university clients. Academic technology and learning resource management
experience includes design, deployment, support, and assessment of technologies used by:
• Higher education faculty instructing students within accredited courses
• Higher education students completing accredited courses
• Academic technology staff supporting online course design, learning management systems,
ePortifolios, digital library services, and tools to develop learning objects
• Bookstore staff providing course materials for students
• Librarians providing electronic resources for faculty and students

Scope of Work Number of Year Experience Required


• Project Management 3-5 years
• Technology and Architecture 10 or more years
• Business Development 10 or more years
• Institutional Deployment 3 or more years
• Marketing 5 or more years
5.1.2. REFERENCES
Direct Digital Marketplace experience is preferred. Direct experience working in the CSU Office of the
Chancellor is desired. Bidders shall identify the scope of efforts, actual services, and deliverables
provided by your organization, the duration of the engagement, and contact names and phone numbers of
customers. (See CSU General Provisions for Information Technology Acquisitions, paragraph 42, for
additional information regarding confidentiality.) Bidders that demonstrate an ability to fulfill multiple
service requirements as outlined in Section 4.will be preferred.
Scope of Work Number of References Required
• Project Management 3
• Technology and Architecture 5 or more
• Business Development 5 or more
• Institutional Deployment 3 or more
• Marketing 5 or more
5.1.3. ORGANIZATION AND STAFF QUALIFICATIONS
Bidders must demonstrate a high-degree of objectivity with regards to learning technology products and
services. This is best demonstrated by including in the Bidder’s resume evidence of working with
multiple learning technologies such as, but not limited to, LMSs, content aggregators, and content
repositories.

Rev. 9-1-09 17 RFP No. 90132


5.1.4. DISABLED VETERAN BUSINESS ENTERPRISE REQUIREMENT
Bidder must verify 3% of the total contract value is awarded to a Disabled Veteran Business Enterprise.
See Appendix E.

5.2 RFP SUBMITTALS


If Bidder is providing multiple staff to deliver service requirements, a description of staff experience and
expertise is required.
5.2.1 QUALIFICATIONS/EXPERIENCE
The Bidder must demonstrate capability and manpower sufficient to support the services offered. This
shall be demonstrated through commitment of specific personnel to the tasks to complete the development
and deployment of the DM on a phased basis through June 30, 2012.
It is required that the Bidder demonstrate an ability to work within a highly-matrixed team environment.
Bidder must demonstrate ability to produce material and code that are Section 508 compliant.
5.2.2. SCOPE OF SERVICES
Bidder must demonstrate a high degree of objectivity with regard to learning technology products and
services, exhibit a clear understanding of the project’s requirement and goals, and possess the capability
and resources to perform the scope of work.
5.2.3. COST
The Bidder shall include total cost for Year One. Complete Appendix I. Final Scope of Work for
subsequent years is based on results of Year One. Subsequent years will be subject to negotiation. Points
will be awarded as follows:
Lowest Proposed Cost X 300 points = Points Awarded
Bidder’s Cost

Rev. 9-1-09 18 RFP No. 90132


SECTION 6 – EVALUATION AND SELECTION CRITERIA
6.1 INTRODUCTION
Responses to this RFP shall be reviewed and evaluated by an evaluation committee. All submittals shall
be in accordance with Section 7, Proposal Content, Instructions, and Format.
6.2 EVALUATION OF PROPOSALS
Bidder should respond to only those services for which they have relevant experience. Bidder should
respond and bid for any and all such services as they are qualified. The CSU will assemble from the
proposals the DM development and deployment team. This team is expected to be in place for three years
subject to the terms of cancellation and revision of the contract. The contract will include options for
renewal for up to 5 additional one (1) year periods, coincident with the academic year (July 1 to June 30).
All proposals and resumes will be reviewed to verify that the Bidder has met the requirements of the RFP.
Proposals that have not followed the rules, do not meet minimum requirements, minimum content, or
quality standards, or take unacceptable exceptions to this RFP can be eliminated from further
consideration.
Proposals determined to have met the RFP requirements will be reviewed and evaluated by a CSU
Evaluation Team who will make a preliminary evaluation based on categories A, B, and C below. The
Evaluation Team will select some Bidders for an interview. The CSU Evaluation Team will interview
Bidders to clarify the information submitted and give Bidders an opportunity to demonstrate their ability
to perform the scope of work as defined in this RFP and clarify outstanding issues.
Interviews will not be extended to all Bidders that submit a proposal and resume and as such it is in the
Bidder’s best interests to submit a thorough and complete proposal and resume and not depend on the
interview process to provide additional information.
The CSU Evaluation Team members will make their preliminary evaluation based on categories A, B,
and C below.
Final points (if necessary) will be assigned upon completion of the interviews.
The finalist receiving the highest combined score for categories A through C as described below, will be
awarded an agreement for Digital Marketplace Service(s).
6.3 POINT SCORING SCHEDULE
Evaluation Criteria Maximum Scoring Possible Points: 1,000
A. Qualifications/Experience 400
B. Scope of Work 300
C. Cost Proposal 300

6.4 EVALUATION CRITERIA


6.4.1 QUALIFICATIONS/EXPERIENCE 400 POINTS
This section will consider and evaluate Bidder’s proposed team and ability to meet Digital Marketplace
requirements and sustainability for duration of project. The Bidder’s qualifications shall be evaluated to
determine if the Bidder has provided sufficient documentation, that it possesses the required
qualifications, and a general overview of the Bidder’s qualifications. The Bidder’s experience, expertise,
specialized knowledge, and organizational and financial resources in place to provide the services will
also be considered. The characteristics of core team and ability to compliment the services of others will
be evaluated.

Rev. 9-1-09 19 RFP No. 90132


6.4.2. SCOPE OF WORK 300 POINTS
This section will consider and evaluate Bidders demonstrated understanding of project requirements and
the detailed conceptual approach and methodology used to respond to the Scope of Work. Also
considered will be the depth and specificity of the Bidder’s overall understanding of the project
requirement and goals.
6.4.3. COST PROPOSAL 300 POINTS
Respondents are to provide a description of the anticipated tasks (including goals, interdependencies, and
assumptions) to fulfill the requirements defined in Section 4.and the cost for the deliverables of the scope
of work.
This category awards points based on the price proposed for the scope of work required. Prices must
include all costs necessary to successfully complete the scope of work and deliverables defined in Section
4 of the RFP, including but not limited to printing and postage. Travel reimbursement shall be in
accordance with the current CSU travel policy (see Appendix F).
The Proposal with the lowest price will receive the maximum price points. All other proposals will be
awarded points as follows:

Lowest Proposed Cost X 300 points = Points Awarded


Bidder’s Cost

6.5 ADDITIONAL EVALUATION EXPLANATIONS


6.5.1. SMALL BUSINESS PREFERENCE (SEE CSU GENERAL PROVISION FOR
INFORMATION TECHNOLOGY ACQUISITIONS, PARAGRAPH 25)
Below is an example of the small business preference formula for those Bidders that submit and qualify
for a Small Business preference.
Possible points: 450 points
Bid results: Company A $50,000
Company B $52,000 California certified small business receives
5% preference
Company C $60,000

Small Business Preference: $52,000 Small business bid


- 2,500 5% of low bidder’s cost ($50,000 x 5% = $2,500)
$49,500 Adjusted cost for certified small business

Points awarded based on cost formula in Sections 6.4.7.


Company A $50,000 446 points
Company B $49,500 450 points Small business – maximum
points awarded
Company C $60,000 371 points

Rev. 9-1-09 20 RFP No. 90132


SECTION 7 – PROPOSAL INSTRUCTIONS, CONTENT, AND FORMAT
7.1. INTRODUCTION
To be considered responsive to this RFP, Bidder must submit proposals in the format identified in this
section. All requirements and questions in the RFP must be addressed and all requested data must be
supplied. The CSU reserves the right to request additional information that in the CSU’s opinion is
necessary to assure that the Bidder’s competence, number of qualified employees, business organization,
and financial resources are adequate to perform according to the contract requirements.

7.2. DELIVERY OF PROPOSALS.


7.2.1 ADDRESS OR DELIVER PROPOSALS TO:
Melody Kojima
Contract Services and Procurement
CALIFORNIA STATE UNIVERSITY, OFFICE OF THE CHANCELLOR
401 Golden Shore, 5th Floor
Long Beach, California 90802-4210

Map to CSU Office of the Chancellor: http://www.calstate.edu/PA/info/CO_Map.shtml

7.2.2 LATE PROPOSALS


Sealed proposals must be received in the Contract Services and Procurement Office no later than as
required by the Schedule of Events. LATE PROPOSALS WILL NOT BE ACCEPTED. The Bidder is
responsible for the means of delivering the proposal to the appropriate office on time. Delays due to the
instrumentalities used to transmit the Proposal including delay occasioned by the internal mailing system
in the Office of the Chancellor will be the responsibility of the Bidder. Likewise, delays due to inaccurate
directions given, even if by Chancellor’s Office staff, shall be the responsibility of the Bidder.

7.2.3 MODIFICATIONS
A proposal may be modified after its submission by withdrawal and resubmission prior to the time and
date specified for proposal submission. Modification offered in any other manner, oral or written, will
not be considered.
7.3. COPIES REQUIRED
The Bidder must provide one (1) original and six (6) copies in a three-ring binder with tabbed indexes and
one (1) electronic copy in Adobe PDF format on a CD ROM.
A BIDDER MAY BE DISQUALIFIED IF ANY COPY OF THEIR PROPOSAL IS FOUND TO HAVE
MATERIAL DIFFERENCES FROM THE ORIGINAL COPY.
Proposals should be prepared in such a way as to provide straightforward, concise delineation of
capabilities to satisfy the requirements of this RFP. Proposals should emphasize the Bidder’s
demonstrated capability to perform work of this type. Expensive bindings, colored displays, promotional
materials, graphics etc., are not necessary or desired. However, literature describing the proposed
services and extent of support included in the proposal should be forwarded as part of the proposal.
DO NOT INCLUDE ADDITIONAL GRAPHICS IN THE ELECTRONIC COPY THAT ARE NOT
OTHERWISE IN THE ORIGINAL HARD COPY OF THE PROPOSAL. DO NOT INCLUDE
ANIMATION OF ANY KIND IN THE PROPOSALS. EMPHASIS SHOULD BE CONCENTRATED

Rev. 9-1-09 21 RFP No. 90132


ON CONFORMANCE TO THE RFP INSTRUCTIONS, RESPONSIVENESS TO THE RFP
REQUIREMENTS, AND ON COMPLETENESS AND CLARITY OF CONTENT.
7.4. PROPOSAL CONTENT AND FORMAT
All Bidders are also required to complete the RFP Submittals. Proposals shall adhere to the following
format for organization and content. Proposals must be divided into the individual indexed tabbed
sections listed below.
Section 1 - Cover Letter
The cover letter shall include:
• A brief statement of intent to perform the services proposed.
• Signature of an authorized officer of the organization who has legal authority in
such transactions.
• Full contact information (overnight mailing address, phone, fax, e-mail, etc.) for
the individual designated as the CSU contact on this RFP and a secondary
contact.
• Acknowledgement receipt of all addenda issued.
• Expressly state that, should the Bidder’s proposal be accepted, the Bidder agrees
to enter into a contract under the terms and conditions as set forth herein.

Proposals with unsigned cover letters will be rejected.

Section 2 - Exceptions and Confidential Information


Any and all exceptions to the RFP must be listed on an item-by-item basis and cross-
referenced with the RFP document. If there are no exceptions, Bidder must expressly
state that no exceptions are taken. Please Note: Taking exceptions to proposal
requirements may render a Bidder’s proposal non-responsive and rejected from further
consideration.

Section 3 – RFP Submittals


This section shall consist of the following:
• Response to:
1. Minimum Bidder Qualifications
a. Experience
b. References
c. Organization and Staff Qualification
d. Disabled Veteran Business Participation Requirement
(See Appendix E below)
2. RFP Submittals
a. Qualifications/Experience
b. Scope of Work
1. Project Management
2. Technology and Architecture
3. Business Development
4. Institutional Development
5. Marketing
• Appendix B, Payee Data Record (See:
http://www.calstate.edu/CSP/vendor_tax_info.shtml )
• Appendix E, Disabled Veteran Business Participation Requirement
• Appendix I, Cost Proposal

Rev. 9-1-09 22 RFP No. 90132


Section 4 – Completed Documents (if applicable)
This section shall consist of the following completed documents.
• Appendix D, Small Business Certification
• Appendix G, Enterprise Zone Act (EZA)
• Appendix H, Target Area Contract Preference Act (TACPA)

7.5 ALL FEES/COST MUST BE HELD FIRM FOR A PERIOD OF 180 DAYS FROM THE
SUBMISSION OF THE PROPOSAL.

Rev. 9-1-09 23 RFP No. 90132


RFP No. 90132
Appendix A

AGREEMENT NUMBER AM. NO.


AGREEMENT
CONTRACTOR IDENTIFICATION NUMBER

THIS AGREEMENT, made and entered into this _________________, in the State of California, by and between the
Trustees of the California State University, which is the State of California acting in a higher education capacity, through its duly
appointed and acting officer, hereinafter called CSU and
CONTRACTOR’S NAME
,hereafter called Contractor,
WITNESSETH: That the Contractor for and in consideration of the covenants, conditions, agreements, and stipulation of the
University hereinafter expressed, does hereby agree to furnish to the University services and materials as follows:

The contractor shall provide consulting services for the Digital Marketplace project in accordance with the following Riders which
are incorporated herein and made a part of this agreement:

Rider A, CSU General Provisions for Information Technology Acquisitions, consisting of xx (xx) pages;
Rider B, Contractor’s response to RFP No. 90132, consisting of xx (xx) pages.

The term shall be from ______________________________ through ____________________________________.

The contractor shall report to ____________________________________________________________________.

IN WITNESS WHEREOF, this agreement has been executed by the parties hereto, upon the date first above written.
UNIVERSITY CONTRACTOR

Trustees of the California State University


BY (AUTHORIZED SIGNATURE) DATE BY (AUTHORIZED SIGNATURE) DATE
¾
¾
PRINTED NAME AND TITLE OF PERSON SIGNING PRINTED NAME AND TITLE OF PERSON SIGNING

DEPT. ADDRESS

AMOUNT ENCUMBERED BY THIS DOCUMENT REQUIRED CHARTFIELD DISTRIBUTION


$ Account Fund Dept ID Program

TOTAL AMOUNT ENCUMBERED TO DATE OPTIONAL CHARTFIELD DISTRIBUTION


$ Class Proj/Grt

CRL 018 – 1/27/04


RFP No. 90132
Appendix E
THE TRUSTEES OF THE CALIFORNIA STATE UNIVERSITY
Disabled Veteran Business Enterprise (DVBE) Participation Requirement

I. STATEMENT OF DVBE PARTICIPATION GOAL REQUIREMENT

State law requires that state agencies achieve a goal of three (3) percent participation for
disabled veteran business enterprises (DVBE) in state contracts.
Read this document carefully. Failure to comply with the DVBE requirement may cause
your bid to be deemed nonresponsive and your firm ineligible for award of this
contract.

II. DEFINITIONS

The following definitions have general applicability throughout this document.


A. Trustees as used herein, means the Board of Trustees of the California State
University and includes any division or campus thereof which has been delegated the
authority to enter into contracts on behalf of the Trustees, and any person acting
under authority of such delegation.
B. Bidder as used herein means any person or entity making an offer or proposal,
competitively or non-competitively, for the purpose of securing the awarding or
letting of a contract by the Trustees.
C. Disabled Veteran as used herein means a veteran of the military, naval or air services
of the United States with at least a 10 percent service-connected disability who is a
resident of the State of California.
D. Disabled Veteran Business Enterprise (DVBE) as used herein means a business
concern certified by the Office of Small Business and DVBE Services Certification
Programs.

III. SATISFACTION OF THE DVBE PARTICIPATION GOAL REQUIREMENT


In order to satisfy and be responsive to this requirement, the bidder must meet the DVBE
Participation Goal as follows:

A. DVBE Participation Goal Attainment

The three (3) percent Disabled Veteran Business Enterprise (DVBE) Participation
Goal is attained when:

(a) The bidder is not a DVBE and is committed to use DVBEs for not less than
three (3) percent of the contract dollar amount; or
(b) The bidder is a DVBE and committed to performing not less than three (3)
percent of the contract dollar amount with its own forces or in combination
with those of other DVBEs.

Page 1 of 6 CRL:016:08/26/09
RFP No. 90132
Appendix E
B. Approved Utilization Plan
1. General
In satisfaction of the DVBE participation goal requirement, State law permits
bidders bidding on contracts for materials, supplies, or equipment, including
electronic data processing (“EDP”) goods and services to submit a DVBE
Utilization Plan that has been approved, prior to the final bid due date, by the
California State Department of General Services (DGS) Procurement Division in
Sacramento. For more information contact DGS. Also see their internet site:
http://www.pd.dgs.ca.gov/Publications/utilization.htm .
AN APPROVED UTILIZATION PLAN MAY NOT BE USED TO SATISFY THE DVBE
PARTICIPATION GOAL REQUIREMENT FOR ANY PUBLIC WORKS CONTRACT.

IV. DVBE PARTICIPATION GOAL DOCUMENTATION REQUIREMENTS

A. General
The bidder must clearly document how it intends to meet the DVBE participation
goal requirement by completing the require forms and (if appropriate) disclosing any
relevant information about their planned use of DVBE’s.

B. Required Documentation
The DVBE documentation forms that must be completed are as follows and
instructions for completing the required forms correctly are included to assist the
bidder.

1. DVBE Transmittal Form


Bidders must fill out and attach the DVBE Transmittal Form as a cover sheet to
the required documents and submit it and the additional required documentation
within the timeframe specified in the bid solicitation, or if not specified therein,
within a timeframe otherwise designated by the Trustees. All requested DVBE
documentation must be completed on the forms provided and submitted with the
DVBE Transmittal Form.
2. Summary of Disabled Veteran Owned Business Participation (Attachment 1)
Attachment 1, Summary of Disabled Veteran Owned Business Participation, must
be completed showing the type of work and company proposed for DVBE
participation, their subcontractors (if any), and other related information.
Complete the form providing the information as follows:
(a) Company Name - list the name of the company proposed for DVBE
participation. If the prime contractor is a DVBE, its name must also be listed
to receive participation credit.
(b) Nature of Work - identify the proposed work or service to be provided by
the listed company.

Page 2 of 6 CRL:016:08/26/09
RFP No. 90132
Appendix E
(c) Contracting With - list the name of the department or company with which
the company listed is contracting.
(d) TIER - the contracting tier should be indicated with the following level
designations:
0 = Prime contractor;
1 = First tier subcontractor/supplier;
2 = Second tier subcontractor/supplier of first tier subcontractor/ supplier;
3 = Third tier subcontractor/supplier of second tier subcontractor/ supplier;
etc.
(e) Claimed DVBE Value - the total dollar amount of the value claimed by a
disabled veteran business enterprise.
(f) Percentage of Contract - compute the percentage (%) the claimed DVBE
value is of the total contract dollar amount.
(g) DVBE Certification - The bidder must include one copy of the DVBE
certification letter from the Office of Small Business Services and DVBE
Services Certification Programs for each DVBE firm listed on the Summary
of Disabled Veteran Owned Business Participation.

3. Bidder’s Certification (Attachment 2)


The bidder must sign and include the Bidder’s Certification, certifying that each
firm listed on the Summary of Disabled Veteran Owned Business Participation
(Attachment 1) complies with the legal definition of DVBE.

C. Timeframe for Submitting Documentation

The DVBE participation documentation must be submitted within the timeframe


specified in the bid solicitation, or if not specified therein, within a timeframe
otherwise designated by the Trustees. Failure to submit full and accurate
documentation within the specified or designated timeframe will result in your firm
being deemed non-responsive, and thus ineligible for award of the contract.

V. USE OF PROPOSED DVBE

If awarded the contract, the successful bidder must use the DVBE subcontractors and/or
suppliers proposed in its bid proposal unless it has requested substitution and has received
approval of the Trustees in compliance with the Subletting and Subcontracting Fair
Practices Act.

Failure to adhere to at least the DVBE participation proposed by the successful bidder may
be considered a material breach of the contract and cause for contract termination and
recovery of damages under the rights and remedies due the Trustees under the default
section of the contract.

VI. REPORTING OF DVBE UTILIZATION

Page 3 of 6 CRL:016:08/26/09
RFP No. 90132
Appendix E
If awarded the contract the successful bidder shall report to the campus, on a periodic basis
established in the contract, the dollar amount of DVBE participation.

VII. ADDITIONAL DVBE INFORMATION SOURCES

A. For more information regarding DVBE certification, copies of directories or for


general DVBE information, contact:
Office of Small Business and DVBE Services, Room 1-400
P.O. Box 989052,
West Sacramento, CA 95798-9052 (mailing address)

Office of Small Business and DVBE Services


707 Third Street, First Floor, Room 400
West Sacramento, CA 95605 (physical address)

Telephone number: (800) 559-5529 or (916) 375-4940 or by fax at (916) 375-4950


Email: osdchelp@dgs.ca
Or, via the Internet at http://www.pd.dgs.ca.gov/dvbe/aboutcerts.htm

VIII. CONTRACT AUDITS

Contractor agrees that the Trustees or its delegate will have the right to obtain, review, and
copy all records pertaining to performance of the contract, including but not limited to
reports of payments made to subcontractors during the term of a contract. Contractor
agrees to provide the Trustees or its delegate with any relevant information requested and
shall permit the Trustees or its delegate access to its premises, upon reasonable notice,
during normal business hours for the purpose of interviewing employees and inspecting
and copying such books, records, accounts, and other material that may be relevant to a
matter under investigation for the purpose of determining compliance with this
requirement. Contractor further agrees to maintain such records for a period of three (3)
years after final payment under this contract.

Page 4 of 6 CRL:016:08/26/09
THE TRUSTEES OF THE CALIFORNIA STATE UNIVERSITY

Disabled Veteran Business Enterprise (DVBE) Participation Requirement

DVBE Transmittal Form

The DVBE Transmittal Form is to be attached and used as a cover sheet for the required
DVBE documentation that must be submitted within the time frame specified in the bid
solicitation.

Campus:

Project Name:

Project Number:

Bid Date:

Name of Contractor Submitting Bid:

Please check off the following to insure you have included them in your documentation:

____ Attachment 1: Summary of DVBE Participation

____Attachment 2: Bidder’s Certification of DVBE Status of Subcontractors and Suppliers

____ Attachment of Any Additional Supporting Documentation

CRL:016:08/26/09
THE TRUSTEES OF THE CALIFORNIA STATE UNIVERSITY

Attachment 1

SUMMARY OF DISABLED VETERAN OWNED BUSINESS PARTICIPATION

CLAIMED
DVBE PERCENTAGE OF OSDS DVBE
COMPANY NAME NATURE OF WORK CONTRACTING WITH TIER VALUE $ CONTRACT (%) CERTIFICATION

I declare under penalty of perjury, under the laws of the State of California, that the information herein is true and correct to the best of my knowledge.

Executed on: ___________________________, at _____________________________ in the state of ____________________________


Date City

Signature of Contractor or Authorized Agent Project Name Project Number

Printed Name Firm Name Telephone

CRL:016:08/26/09
THE TRUSTEES OF THE CALIFORNIA STATE UNIVERSITY

Attachment 2

BIDDER'S CERTIFICATION
DISABLED VETERAN BUSINESS ENTERPRISE
STATUS OF SUBCONTRACTORS AND SUPPLIERS

I hereby certify that I have made a diligent effort to ascertain the facts with regard
to the representations made herein and, to the best of my knowledge and belief, each
firm set forth in this bid as a disabled veteran business enterprise complies with the
relevant definition set forth in law. In making this certification, I am aware of Section
12650 et seq. of the Government Code providing for the imposition of treble damages
for making false claims against the State, Section 10115.10 of the Public Contract Code
making it a crime to intentionally make an untrue statement in this certificate, and the
provisions of Section 999.9 of the Military and Veterans Code.

Date Signature of Authorized Agent

Title

CRL:016:08/26/09
RFP No. 90132 
Digital Marketplace 
COST PROPOSAL 
Appendix   I 
 
 
 
       
Scope of Work        10‐1‐09 to 6‐30‐10*   
Total Cost     
       
 
1.  Project Management      $____________________     
 
2.  Technology and Architecture    $____________________    
 
3.  Business Development      $____________________    
 
4.  Institutional Deployment    $____________________    
   
5.  Marketing        $____________________     
 
The Bidder shall include total cost for Year One.  Scope of Work for subsequent years will be based on results of Year One.  Subsequent years will be subject to 
negotiation.   
   
Indicate total cost for period of 10‐1‐09 to 6‐30‐10.  Cost will be firm. 
 
 
Billing terms:  _____________________________  
 
 
Note:    All prices offers must be held firm for a period of 180 days from the submission of the proposal. 
 
 
 
___________________________________________________    ______________________________________________________ 
Company name               Date 
 
___________________________________________________    ______________________________________________________  
Authorized signature              Print name & title