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PROPOSAL FOR

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PROPOSAL FOR

LITERARY AND PUBLIC SPEAKING CLUB IIM LUCKNOW

BY GROUP 3

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1. INTRODUCTION
This is a proposal about the Literary and Public Speaking Club and its activities over the year. The document contains details about the following: ❏ ❏ ❏ ❏ ❏ ❏ ❏ ❏ Objectives of the club Responsibilities of the members in the club Details of the events that shall be organized Implementation details of the respective events and the possible issues Budgets related to the events Association with other clubs and committees A calendar for the activities of the club A suggested logo for the club

2. OBJECTIVES OF THE CLUB
1. To help students hone their public speaking skills, in the process making them good and effective communicators, leaders and fast thinkers 2. To provide a platform where people with similar literary interests can come together to discuss, debate and participate in a variety of competitions and events 3. To provide a platform for everyone to express their opinions and share their thoughts on diverse subject matters 4. To provide assistance in GD preparations for summer placements process to PGP1 students 5. To enable people to present themselves and their ideas in the best possible manner to any audience 6. To arrange workshops by external agencies on corporate public speaking and business communications 7. To conduct language workshops to help students learn the basics of different languages across the globe; keeping in mind the global outlook and work required to be done by managers these days

3.0 ROLES OF CORE MEMBERS
3.1 President:
All activities of the club fall under the purview of the President. ● ● ● ● ● The President shall be responsible for keeping the institute management updated about the activities of the club and obtaining official permissions The President should ensure that events are conducted by the club in a timely and efficient manner according to the event calendar The President should act as the trouble-shooter within the club and sort out any and all issues pertaining to the club’s activities The President is expected to effectively lead the club and ensure that it grows in popularity and participation The President is also responsible for initiating the creation of a plan for future expansion of the club along with the other core members

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The President has the task of selecting new core members for the club from PGP first year, with the support of the other PGP second year club members

3.2 Vice-president PR
● Liaising between the Literary Club and all other clubs/committees on campus especially the Students’ Council, Varchsava, Team Disha and MCC for various activities including but not limited to IIMPulse and working with Disha to identify students who need individual focus and particular attention Communicating with Students’ Council and Varchasva committee for conducting the public speaking and debating events in Varchasva and Camaraderie Promoting the club and all its events extensively and ensuring high attendance Maintaining a positive image of the club within the IIML community and getting their suggestions for and expectations from the club Working with the other core members for overall smooth functioning of the club and deciding on the future scope Interacting with the IIML student community to find out about their requirements from time to time so that the club can respond effectively to their needs

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3.3 Vice-president Education
● ● ● ● ● ● ● Bring in discussion topic(s) to the meetings regarding activities and events Ensure club fulfills its objective and members achieve their development goals Make sure that every member is present during meetings Gather material of E-newsletter Collect report from Vice President Membership Decide activities with other members and come up with a set of activities that help the members in improving their management, written and public speaking skills Evaluate people who have shown their skills and give them recognition

3.4. Vice-president Membership
● ● ● Design events and competitions in a way that they are crowd-pulling and valueadding for the participants Work with MCC, Varchasva, Manfest etc. to design events for these fests such that they synergise with their themes and mood Ensure regularity and versatility in the events, particularly the ones which involve coming together of literary enthusiasts periodically so that they stay motivated and zealous Collect report from the Vice-President PR about the expectations of the IIML student community from the club and design events and contests accordingly Ensure equity and fairness across all the events and competitions conducted by the club

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3.5. Corporate Engagement Manager
● ● ● ● Arrange for workshops/general talks by famous authors and literary personalities Work with IIC and AlCom and rope in industry experts to conduct workshops on corporate public speaking Communicate with alumni to rope in sponsorships for the flagship event of the club Communicate with external agencies like the British Council and arrange for a workshops on public speaking in a corporate environment and business communications Be the point of contact for literary and public speaking events in other colleges

4.0 DETAILS OF ACTIVITIES
The details of the events of the club have been discussed with the potential problems that may arise in conducting these. 4.1 FLAGSHIP EVENT The flagship event of the club shall include several sub-events which are discussed in detail below. 4.1.1. RHETORICA: The Debate Competition

A 30 minute long Oxford style debate between two teams of two members each. Teams for the final round shall be chosen on the basis of a write-up submitted by them on the issue followed by a preliminary round before the day of the event. The debate shall begin with an audience poll regarding the issue to record their initial opinion. Each member of the proposing and opposing teams shall speak for 5 minutes. Following which rebuttals and questions from the audience shall be taken. One member from each team shall answer the rebuttals in a single 2 minutes speech. The debate ends with a final audience poll. The team that succeeds in swaying opinion the most between polls wins. Venue: Samanjasya Venue for prelims: Any classroom, two days before the final event Budget: No separate budget. Certificates for winning team. Judges: (70% weightage) R.L. Raina, Payal Mehra and other members of faculty, (30% weightage) peer review Promotion: Part of the flagship event promotion ● ● ● ● Promotion of the event on Facebook Request CRs of every section to change their class desktop wallpapers to a poster of the launch event. And the same for the desktops in the computer centre A poster highlighting the events to be stuck on the mess notice board Flyers to be distributed by CRs of respective sections in their class

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4.1.2. VOICE YOURSELF: A Public Speaking Competition

Speakers can speak for up to 10 minutes on anything or any event they feel very passionate about relating to (any place, event, person etc.) the life at IIM L. Topics can vary from some event in their life which has left a mark, to something they feel should change. Speakers shall be chosen on the basis of a write-up and an interaction about their speech. Venue: Samanjasya Budget: No budget. Certificate for winner. Promotion: Part of the flagship event promotion ● ● ● ● Promotion of the event on Facebook Request CRs of every section to change their class desktop wallpapers to a poster of the launch event. And the same for the desktops in the computer centre A poster highlighting the events to be stuck on the mess notice board Flyers to be distributed by CRs of respective sections in their classes

Judges: R.L. Raina, Payal Mehra and other members of faculty

4.1.3. JAM: Just a Minute

Panellists shall be given a topic 5 minutes before the event on which they shall have to speak. The first speaker shall begin speaking with the aim of completing his speech in one minute without repetition, hesitation or deviation (digressing from the topic). The other panellists shall score points by hitting a buzzer and pointing out any of these three errors in the speech. However, if the challenge is deemed incorrect, the challenger loses a point. A correct challenge wins the challenger the right to speak for one minute, from the point of the

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challenge, and so on. A bonus point is awarded to any speaker who can complete one full minute of speech without any correct challenges from the other panellists. Venue: Samanjasya Budget: Certificates for winner and runner-up Promotion: Part of the flagship event promotion ● ● ● ● Promotion of the event on Facebook Request CRs of every section to change their class desktop wallpapers to a poster of the launch event. And the same for the desktops in the computer centre A poster highlighting the events to be stuck on the mess notice board Flyers to be distributed by CRs of respective sections in their classes

4.1.4. Literary Treasure Hunt

Treasure Hunt with clues based on popular literary works. There will be five clues placed in different locations across the campus. Participants have to register in teams of four and solve a clue which will indicate the location of the next clue and so on. A volunteer will be stationed at each location to provide copies of the next clue. Call for participants and volunteers will be done through email. Budget: Rs. 200 (Rough estimate assuming participation of ten teams) Logistics: Printouts of questions, Permissions for using various institute locations Promotion: Part of the flagship event promotion ● ● ● ● Promotion of the event on Facebook Request CRs of every section to change their class desktop wallpapers to a poster of the launch event. And the same for the desktops in the computer centre A poster highlighting the events to be stuck on the mess notice board Flyers to be distributed by CRs of respective sections in their classes

Issues: Obtaining official permissions for conducting the treasure hunt in various locations across the campus 4.1.5. LIT POT POURI: A three-round event with each round testing participants on different grounds Round #1: Pictionary (Duration: 30 minutes) ❏ Participation in teams of 2

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❏ A set of picture clues will be given for a particular personality, character, movie, book etc. The teams will have to identify it and write it down on the given sheet of paper. For instance: ❏ Identify the popular sitcom character:

[Ans: Robin + shoe + basky = Robin Scherbatsky (from How I met your Mother)] Logistics: A room with seating arrangement, a computer system with projector, A4 sized sheets of paper Promotion: Coloured print-outs on A4 sized sheets, online promotion Budget: Negligible

Round #2: Motley (Duration: 20 minutes) ❏ Only top 15 teams from round 1 will qualify ❏ A written round having a variety of questions. Types of Questions: o Guess the movie: e.g. Actors and Actresses not at home: Cast away o Crack the anagram: e.g. ‘Lob da man in sea’: Osama Bin Laden o Thesaurus Bee: For each asked difficult words . The teams will be required to give their appropriate meanings.6 words for each team. o Word hunt: Search for palindromes in a given box of jumbled letters o Rhyme and Reason: Suggest two rhyming words which correspond to the phrases given e.g. a compulsive habit of doing something: a shelf to keep stuff = knack: rack

Logistics: A room with seating arrangement, 15 printed questionnaires Promotion: Coloured print-outs on A4 sized sheets, online promotion Budget: below INR 800

Round #3: 20 Questions (Duration: 30 minutes) ❏ Only top 5 teams qualify to this final round

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❏ A personality given to one member of each team ❏ The other member has to guess the personality by asking a maximum of 20 questions to his/her partner to which he/she can reply only in YES or NO ❏ Scoring will depend on the number of questions needed to answer correctly and the time taken in case of tie. Only 1 wrong guess allowed in the process. Logistics: A room with seating arrangement Promotion: Coloured print-outs on A4 sized sheets, online promotion Budget: below INR 800

4.1.6. VALENTINE CONVIVA: It is a relay speaking round in teams of two. One of the team-mates will be given a random topic on which he or she will start speaking. A buzzer will be pressed at random intervals (based on change of colour of the slide of the ppt in background which will be on auto mode). Instantly, the non-speaking member has to take over and start speaking such that it is in coherence with the previous speaker. This process will continue for 4 minutes. The most interesting and coherent relay speech will win. Logistics: A room with seating arrangement, a micro-phone, a projector and computer system Promotion: Coloured print-outs on A4 sized sheets, online Budget: below INR 600 Judges: Judgment is subjective for this event. Thus, IIML faculty would judge the event.

4.2. CROISES:

It is an online crossword event with hints related to books, authors or characters from books. People can download the crossword (.doc/.docx) from the club’s facebook page, solve it, and upload the solution within a stipulated time. The fast and correct entries will be adjudged winners. Logistics: Internet Promotion: Coloured print-outs on A4 sized sheets, online Budget: negligible

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4.3. LITERARY QUIZ

About the Event: Three rounds. Team of 2 or 3. No elimination. Open only to students of IIML (both years). All questions in all rounds will have a time limit. Round 1: Buzzer round. All the teams will be shown a clue that points to some famous literary personality. That personality could be a character from a book, a poet or an author. Clues can be anagrams, incomplete pictures or straightforward (and unique) facts about the personality. Let’s say 3 teams and 6 questions and +10 for each correct answer. Questions will be passable. No negative marking. +5 for correctly answering a passed question. Round 2: all 3 teams will be shown categories. They have to pick one. And they will be asked a question from that category. Team at the lowest total at the end of round 1 will get the first chance to pick. Categories can be “Harry Potter”, “Shakespeare”, “Philosophy”, “Poetry”, etc. Questions will be passable. No negative marking. 2 chances for each team. +10 for each correct answer. Round 3: Teams can play for points. If they choose to play for 5 points, they will be asked an easy question. No negative marking. If they choose to play for 10 points, they will be asked a difficult question. -5 for a wrong answer. If they choose to play for 20 points, they will be asked a very difficult question. -10 for a wrong answer. Questions to be asked from the categories they picked in round 2. 2 chances for each team. Questions not passable. In the end, team with the highest total wins. Logistics: Classroom, projector, computer, buzzers. Since the format is such that not very many teams can play it simultaneously, we can make it a tournament and divide teams into groups and conduct quarterfinals, semi-finals and finals. TimeLine: Each round can be completed in 15 mins. The entire event should not take more than an hour. So, if we have 3 hours, we can play 9 teams in a single day and assuming total initial registration of 80 teams, we can conduct the entire tournament over two weeks. Prize: Certificate of Participation to all (increases participation). A copy of any book of their choice to the winning team and the runners-up. Promotion: Through mails, posters, word-of-mouth, other clubs/committees, social media, etc. Budget: Certificates and posters are negligible costs. Even buzzers can be do away with. Books as reward is the only real cost. The entire event can be conducted with Rs 2000. Potential Difficulties: Getting a quizmaster if necessary

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4.4. ACTIVITIES ON THE FACEBOOK PAGE

Facebook page maintained by the club. The following activities will be conducted through the page: ● ● ● ● Launch event would include a competition where each participant recommends a book that he/she thinks others should read. The entry with maximum likes wins The page will also be used for online promotion of the various activities conducted by the club The page will be promoted as a forum where enthusiasts can share their views as well as literary works, blogs, articles, etc. Online events may also be conducted through the Facebook page

Budget: None Logistics: None Promotion: On Facebook

4.5. Talk by Literary Personality

Event: Talk by alumni such as Ritesh Sharma (‘Joker in the Pack’) and Amit Haralalka (‘The Fresh Brew’), who are authors of bestselling books. Budget: Rs. 5000 per talk Logistics: Arrangement of accommodation, Travel arrangements, Permission for hall where talk will be conducted Promotion: On Facebook page, through emails, posters in the mess and hostels Issues: Budget allocation for travel accommodation, arranging the talk taking into consideration the speaker’s schedule as well as the IIM Lucknow calendar in a way that ensures maximum participation

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4.6. GD preparations in association with Disha

About the Event: Team Disha starts the GD preparation for summer placements slightly late. This club will assist them and start providing GD practice (with feedback) to PGP-I from July itself with the aim that each student sits in at least one GD once every two weeks. We’ll track the progress made by every single student and report to team Disha. TimeLine: July to summer placements. Venue: Classrooms for 2 hours every week until placements Promotion: through mails, posters, word-of-mouth, other clubs/committees, social media, etc. Budget: zero as we are not planning to bring in any expert from outside. Potential Difficulties: Getting people from PGP-II to give feedback so regularly and frequently. Getting PGP-I to come to these GDs in the super-hectic first term. Getting permission to use classroom(s) so frequently albeit during night time.

4.7. Fortnightly meetings About the Event: A club meet once every two weeks open to all students of IIM L who want to hone their skills in elocution. There shall be activities like GD, book reviews/discussions, extempore and most importantly, individual speeches. We shall give feedback to speakers and general tips to improve communication, GD, and public speaking skills. We can also have fun activities like group games and exercises. TimeLine: Any time in the evening. Preferably on a weekday. Logistics: One classroom for 2 hours or hostel common rooms Prize: Best speech of the day award. Best orator award. (Just symbolic) Promotion: through mails, posters, word-of-mouth, other clubs/committees, social media, etc. Budget: zero. Potential Difficulties: Getting PGP-I to come to these meetings in the super-hectic first term. Getting permission to use classroom(s) so frequently albeit at night.

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4.8. E-NEWSLETTER

The club shall release an E-newsletter once in a year during the end of Academic calendar. This letter would detail about the activities carried out by the club as a whole. It contains details of all discussion topics and the summary of it that has happened, since the induction of the club for that academic year. We will take inputs from the students regarding book reviews, movie reviews, and their contribution like small poetry with a page limit. Budget: Not required Timeline: Start making letter from beginning January and float it during February last week Availability: We will make it available via email Difficulties- Might be difficult to get as many inputs as possible from students Logistics: None

4.9. Short story/poetry writing:

This is an on spot activity, for which a topic will be given viz., book character, common word, cartoon character, generic topic, current affairs, and topics about campus and so on. The students must express their views about the topic in the form of short story or poetry. It will be evaluated based on the spontaneous creativity in their content and the grammar in their writing. Budget: A4 Sheets, which is a negligible cost as we expect at most 80 students to participate. Certificates for top 3 winners. Timeline: This would be part of second month activity as per our year calendar Promotions: Have a small creative story about campus displayed on each classroom desktop. Posters, and facebook promotions are part and parcel of it

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Difficulties: It might be difficult to expect participation from PGP1 as they are busy with summer preparation. Logistics: Just couple of A4 sheets and a classroom for 30 to 40min. Certificates for winners

4.10. Workshops: We plan to organize on workshop on how the mock parliament goes and a practice mock parliament session to all participants, OR We would like to organize face reading workshop which helps students in reading people which is an important talent in this business world. For this, fees will be collected from students who plan to participate. Fees might be around Rs. 500/- per head which will cover basic face reading techniques. Budget: Fees payed to the guest conducting workshop and his hospitality. Timeline: This would be organized in the month of November Promotions: Facebook, posters, videos showing advantage of knowing how to read face over not knowing Logistics: Classroom or Samanjasya for 2 hours depending on count of students enrolled

5.0. ASSOCIATION WITH OTHER CLUBS AND COMMITTEES:
● Work with the Students’ Council and Varchasva committee for conducting the public speaking and debating events in Camaraderie and Varchasva, respectively ● Work with IIC and AlCom to get industry experts on campus to conduct workshops on corporate public speaking 6.0 TOTAL BUDGET
Summing up all the budgets as stated with the respective events, Final Budget: INR 15,000 The Budget details of individual events can be found in the Events section. The above figure is the maximum amount, accounting for all possibilities. We have categorized our requirements as: ❏ ❏ ❏ ❏ ❏ ❏ Events (judges, guest speakers) Contests (prizes – cash or books or vouchers, certificates) Logistics (if any material required for carrying out the event) Promotion (Posters, Leaflets, Flyers, Tent Cards, Danglers, etc) Workshops (Language, Public-Speaking, Face-Reading, Creative Writing) Miscellaneous (Transportation etc.)

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7.0. CALENDAR
7.1. HIGHLIGHTS January: Preparations for the launch event as soon as club members are finalized ❏ Preparations & promotion of the launch events for two weeks ❏ Selection rounds for the speakers and final teams for the two events in the launch ❏ Preparation of E-newsletter February: Flagship event of the club ❏ Promotion for the flagship event post mid-term from 10th until the event, scheduled on 23 February (Sunday) ❏ Plan, conduct the selection rounds and finally conduct the event July - August: ❏ GD preparations for PGP 30 batch in association with Disha ❏ Mid July - Croises September: ❏ Work with the Students’ Council & conduct the extempore speech and/or debating event in Camaraderie ‘14 October: ❏ Work with Varchasva committee in a similar manner and conduct the debating event in Varchasva ’14 ❏ Conduct practice GD sessions for PGP30 batch as a part of summer placements preparations November - December: ❏ Talk by literary personalities ❏ Literary Quiz ❏ Club selections for next batch 7.2. DETAILS OF MEETINGS  Fortnightly meetings for 9 months i.e., during Jan, Feb, March, June, July, Aug, Oct, Nov, Dec  Education president will bring in the editor’s topic for discussion in first meeting / one expertise talk  Second meeting will have a activity chosen by Education member but in consensus with club members  The activities during second meeting include – Mini Debate, Elocution, Poetry, extempore, JAM, short story writing, Word games, skit, Quiz on History of Literature  1 workshop on calligraphy/face reading/Mock parliament  Every meeting starts by president’s welcome speech with meeting’s agenda  Membership President will have to submit post meeting report to the club  We would extend our support to Team Disha in preparing first year students for their Group Discussions by organizing mock GD’s  Last month of every term i.e., Mar, Aug, Dec has only 1 meeting to review club activities & its benefits availed, club progress & members activity

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7.1. TABLE FOR CALENDAR

Month Meeting1 January

Activity Meeting2 Thesaurus Bee Short Story writing

Notes

Discussion Topic

E-Newsletter Preparation Flagship Event

February

Discussion Topic

March

Review meeting & activity report generation Discussion Topic Management Prepare Debate students by organizing GD Croise

June

July August

Discussion Topic Review meeting & activity report generation Discussion Topic

October

Poetry writing

Workshop on face reading/ mock council

November December

Discussion Topic Review meeting & activity report generation

Lit Quiz

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8.0. SUGGESTED LOGO FOR THE CLUB

The End

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