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GENERAL LEDGER

The Financial Accounting (FI) application component fulfills all the international requirements that must be met by the financial accounting department of an organization. It provides the following features
! Management and representation of all accounting data

All business transactions are recorded according to the document principle" which provides an unbro#en audit trail from the financial statements to the individual documents.
! Open and integrated data flow

$ata flow between Financial Accounting and the other components of the %A& %ystem is ensured by automatic updates. $ata is available in real time within Financial Accounting. &ostings made in the sub ledgers always generate a corresponding posting in the general ledger.
! Preparation of operational information to assist strategic decision-

making within the organization Define Client: The client is the highest level in the %A& %ystem hierarchy" in %A& system with separate master records and its own set of tables is #nown as 'lient. The definition of the client organizational unit is obligatory Define Company A company is an organizational unit in Accounting which represents a business organization according to the requirements of commercial law in a particular country.
P!O "nterprise tructure Definition #inancial Accounting Define Company

Click on

Click on $ew "ntries

"nter all details as abo%e and click on a%e Define company code: The smallest organizational unit of Financial Accounting for which a complete self(contained set of accounts can be drawn up for purposes of e)ternal reporting. The process of e)ternal reporting involves recording all relevant transactions and generating all supporting documents for financial statements such as balance sheets and profit and loss statements .
SPRO Enterprise Structure Definition Financial Accounting Edit, copy, delete, c eck Co!pany Code

Click on

SELEC" ON

AND G#$E DO%&LE CL#C'

Click on $ew "ntries

&i%e all the details as above

And click on

and give details

And click on "nter and sa%e

Define business area: An organizational unit of financial accounting that represents a separate area of operations or responsibilities within an organization and to which value changes recorded in Financial Accounting can be allocated. *e can create financial statements for business areas" and you can use these statements for various internal reporting purposes. ': Can you assign business areas to company code directly Ans: (usiness areas cannot be assigned directly to company code The definition of the business area organizational unit is optional. The business area can also be derived from other account assignments such as the cost center" define the business area in the cost center master record to create business area balance sheets for internal reporting purposes.
SPRO Enterprise Structure Definition Financial Accounting Define &usiness Area

Click on Click on $ew "ntries +ive the details as above and click on sa%e Define #unctional area: An organizational unit in accounting that classifies the e)penses of an organization by functions such as ! Administration ! %ales and distribution ! .ar#eting ! &roduction ! -esearch and development SPRO Enterprise Structure Definition Financial Accounting Define Functional Area .

Click on Click on $ew "ntries +ive the details as above and click on sa%e Define egment: ! The segment is derived from the assigned profit center during posting. ! %egment is a $ivision of a company for which you can create financial statements for e)ternal reporting SPRO Enterprise Structure Definition Financial Accounting Define Seg!ent .

Click on Click on $ew "ntries &i%e details as abo%e and sa%e Assign company code to company SPRO Enterprise Structure Assign!ent Financial Accounting Assign Co!pany Code to Co!pany .

ou can use the entries -. ..Click on 'lic# on A pop up window will display &i%e company code And click on enter )t will display our company code name* here we ha%e to assign our company +ere we gi%e our company name and click on sa%e Define fiscal year: ! Fiscal year same as calendar year ! The fiscal year variant only defines the number of periods and their start and finish dates ! #iscal year is year-dependent. ! If fiscal year is not the same as the calendar year" we have to specify the year displacement for each posting period.." and /. This means that the fiscal year only applies to a specific calendar year. for this .

"0g0 /nter 12 as the day limit for #ebruary. If the ne)t period is not open" the system issues an error message $ote: The new fiscal year is automatically opened when we ma#e our first posting in the new fiscal year or once the balance carried forward program has been run" and do not have to close the old fiscal year before we post data in the new one. If you enter 01 as the day limit for February" transaction figures posted on 02 February will be updated in the ne)t period. Therefore do not need to create closing or opening financial statements.$ote: To enable the system to determine the posting period" specify month and day limits for the end of each period. Click on $ew "ntries And click on sa%e 9ear dependent: )f we select this option for coming years we need to follow this fiscal year variant that only applies to a specific calendar year. This ensures that the system can also determine the posting period correctly in a leap year. . P!O #)$A$C)A3 ACCO4$5)$& 6$"78 #)$A$C)A3 ACCO4$5)$& &3O(A3 "55)$& 6$"78 3"D&"! #) CA3 9"A! A$D PO 5)$& P"!)OD MA)$5A)$ #) CA39"A! :A!)A$5 6O(128 Click on .

The year is displayed when you maintain the period ends. In this case" the year displacement specifications refer to the calendar year for which you have defined posting periods.elect the line item as shown below .elect the line item as shown below And double click on periods on left side And define the periods for e%ery month And click on sa%e and select f.To do this" select the field .ear(dependent when you define your fiscal year variants. for back $ow define period te<t for periods. . $ow define periods for #iscal year.ou then have to enter the period ends" defined by month and day limits" for each calendar year.

And double click on period te<t on left side And also we define special periods here And click on sa%e pecial Periods: %pecial posting periods that subdivide the last regular posting period for closing operations" This enables to create several supplementary financial statements. $ote: %pecial periods cannot e)ceed ma)imum four periods *hen posting to special periods" must ta#e the following into consideration .

! . ! A shortened fiscal year must always be defined as year(dependent" since it can only apply to a specific year and must be followed by a complete fiscal year. ! .=8 Click on and click on A pop window will display &i%e company code name in pop window . hortened #iscal year: Fiscal year that contains less than twelve months.ou define a shortened fiscal year and the following or previous complete fiscal year in one fiscal year variant.ou have to enter the special periods in the document header in the &eriod field" since the special periods cannot be determined automatically by the system.! The posting date must fall within the last regular posting period. Assign #iscal year :ariant to Company Code P!O #)$A$C)A3 ACCO4$5)$& 6$"78 #)$A$C)A3 ACCO4$5)$& $&3O(A3 "55)$& 6$"78 3"D&"! #) CA3 9"A! A$D PO 5)$& P"!)OD A )&$ COMPA$9 COD" 5O A #) CA39"A! :A!)A$5 6O(. ! A shortened fiscal year results when you change from a normal fiscal year to a non(calendar fiscal year" this type of change might be necessary" for instance" if an enterprise becomes part of a new corporate group.

And click on enter )t will take to the company code line item +ere gi%e the fiscal year %ariant And click on sa%e Define posting periods: If we want to open specific period then we use posting period variant Define :ariant for Open Posting Period P!O #)$A$C)A3 ACCO4$5)$& 6$"78 #)$A$C)A3 ACCO4$5)$& $&3O(A3 "55)$& 6$"78 3"D&"! #) CA3 9"A! A$D PO 5)$& P"!)OD PO 5)$& P"!)OD D"#)$" :A!)A$5 #O! OP"$ PO 5)$& P"!)OD Click on and Click on $ew "ntries and define .

And click on sa%e elect f. for back Assign :ariants to Company Code P!O #)$A$C)A3 ACCO4$5)$& 6$"78 #)$A$C)A3 ACCO4$5)$& $&3O(A3 "55)$& 6$"78 3"D&"! #) CA3 9"A! A$D PO 5)$& P"!)OD PO 5)$& P"!)OD A )&$ :A!)A$5 5O COMPA$9 COD" Click on and click on A pop window will display &i%e company code name in pop window And click on enter &i%e %ariant name under %ariant .

The authorization ob5ect is #>(?P#>(4P (Accounting document Authorizations for posting periods).e. As many periods as require can be open for posting simultaneously. %pecial periods can be open for closing postings during the period(end closing.And click on sa%e Define open and close periods *e define posting periods in fiscal year variants" can open and close these posting periods for posting. In FI module we can open all periods (i. We can differentiate the opening and closing of posting periods by account type" this means for a specific posting period" postings can be permitted to customer accounts" but not to vendor accounts. The authorization group only has an effect on time period 4. 3sually" only the current posting period is open for posting" all other posting periods are closed. At the end of this posting period" the period is closed" and the ne)t posting period is opened. 40 periods) but in 6ogistic module we can open only 0 periods P!O #)$A$C)A3 ACCO4$5)$& 6$"78 #)$A$C)A3 ACCO4$5)$& $&3O(A3 "55)$& 6$"78 3"D&"! #) CA3 9"A! A$D PO 5)$& P"!)OD PO 5)$& P"!)OD OP"$ A$D C3O " PO 5)$& P"!)OD 6O(@18 .

Translation function" you can translate the names of the +76 accounts for the languages we need. /ach company code refers to e)actly one variant.Click on and Click on $ew "ntries and define as And click on enter and sa%e :ariant: Describes the specifications for a posting period (for e)ample" beginning and end). A chart of accounts must be assigned to each company code. Define chart of accounts: 'hart of accounts consisting of a group of general ledger (+76) accounts. For each +76 account" the chart of accounts contains the account number" the account name" and technical information . Therefore" as many company codes as you require can use the same variant. The translation function is especially useful if you a using a chart of accounts in multiple company codes that use various languages. 5o translate the language in chart of accounts .

Ad%antage 'ross(company code cost accounting is possible. The operating chart of accounts is shared by Financial Accounting as well as 'ontrolling. ! Decentral organization . The accounts in a chart of accounts can be both e)pense or revenue accounts in Financial Accounting and cost or revenue elements in cost7revenue accounting Country-specific charts of accounts: These are structured in accordance with legal requirements of the country in question &roup chart of accounts: This is structured in accordance with requirements pertaining to 'onsolidation 5wo basic methods for organizing chart of accounts: ! Central organization At the corporate group level" a chart of account is defined which contains all accounts and can be used by all company codes.8 There are three types of chart of accounts Operating chart of accounts: Is used in both financial accounting and cost accounting. Disad%antage: The accountants cannot wor# with their own country(specific charts of accounts. This chart of accounts is the operating chart of accounts for all company codes. To meet specific country requirements" you can enter an additional (country(specific) chart of accounts for each company code. 'onsolidation is carried out using the operating chart of accounts" which is the corporate group chart of accounts.AP M"$4 ACCO4$5)$& #)$A$C)A3 ACCO4$5)$& &"$"!A3 3"D&"! MA 5"! !"CO!D &A3 ACCO4$5 )$D):)D4A3 P!OC" )$& )$ C+A!5 O# ACCO4$5 6# P.

. Disad%antage: 'ross(company code cost accounting is not possible.ou can only delete a chart of accounts from the chart of accounts list if" we have not created any +76 accounts for this chart of accounts. Ad%antage: The accountants can wor# in their own country(specific charts of accounts..ou cannot consolidate data using the corporate group chart of accounts./ach company code uses its country(specific chart of accounts as the operating chart of accounts.8 P!"PA!A5)O$ Click on and Click on $ew "ntries "$5"! 5+" D"5A)3 . 5o make changes in the chart of accounts list ! 'hanging the maintenance language ! . P!O #)$A$C)A3 ACCO4$5)$& 6$"78 &"$"!A3 3"D&"! ACCO4$5)$& 6$"78 MA 5"! DA5A &A3 ACCO4$5 "D)5 C+A!5 O# ACCO4$5 3) 5 6O(. For consolidation" you enter the corporate group chart of accounts additionally for each company code.

! *e can only delete an account group if no +76 account master records e)ist for this account group P!O #)$A$C)A3 ACCO4$5)$& 6$"78 &"$"!A3 3"D&"! ACCO4$5)$& 6$"78 MA 5"! DA5A &A3 ACCO4$5 P!"PA!A5)O$ D"#)$" ACCO4$5 &!O4P 6O(DB8 .Click on enter and sa%e Define account groups: The account group determines ! The data that is relevant for the master record ! The number range interval from which account numbers are selected for the +76 master records ! *hich fields are required and optional entries when creating and changing master records8 ! which fields are suppressed when creating and changing master data An account group must be assigned to each master record.

Click on and Click on $ew "ntries and enter the details .

ou can define one or more &96 statement account types per chart of accounts and assign them to retained earnings accounts.8 Click on and give chart of accounts name in pop up window And click on enter . )f we are configuring to the multinational companies where the legal reCuirements reCuire treating some of the provisions differently from that of other countries then we will reCuire more than one !etained "arnings P!O #)$A$C)A3 ACCO4$5)$& 6$"78 &"$"!A3 3"D&"! ACCO4$5)$& 6$"78 MA 5"! DA5A &A3 ACCO4$5 P!"PA!A5)O$ D"#)$" !"5A)$"D "A!$)$& ACCO4$5 6O(@. At the end of a fiscal year" the system carries forward the balance of the &96 account to the retained earnings account. .Click on enter and sa%e Define retained earnings: -etained earnings account to each &96 account by specifying a &96 statement account type in the chart of accounts area of each &96 account.

#ield tatus &roups P!O #)$A$C)A3 ACCO4$5)$& 6$"78 #)$A$C)A3 &3O(A3 "55)$& 6$"78 3"D&"! #)"3D D"#)$" #)"3D 5A54 :A!)A$5 6O(CB8 . #ield status group cannot attach a field status to some fields" such as those in the document header.. document types in AP and we can define up to 222 line items #or each line item AP has pro%ided =@ fields which are reCuired and which are not reCuired..we can enter in defining line item AP pro%ides ma<imum of B. 5he field status defined for the posting key and Document types 5here are @. :owever" switch between required and optional entry field designations in the document type for some of these header fields. *e cannot enter a field status group in the customer or %endor accounts. Field status groups are determined for customer and vendor accounts from their respective reconciliation accounts" via the +76 account number in their master records.e. Additional account assignments (i. The field status group determines which fields are ready for input" which are required entry fields" and which are hidden during document entry. cost centers or orders) are only possible if data can be entered in the corresponding fields. The field status group we enter in the reconciliation accounts affects postings to the related customer or vendor accounts.2222 D As !eser%es and surplus account +ere gi%e reser%es and surplus account and Click on enter and sa%e Define field status %ariant: #ield status group in the company code(specific area of each +76 account.

..Click on %elect .4 line item And clic# on copy ob5ect and rename the line item 'lic# on /nter &op window will appear and clic# on '<&. A66 Click on "$5"! and click on a%e elect the line item created And double click on #ield tatus &roups on left side .

repeat the same for all the button in the ne<t screen double .and select cost center and profit center as Assign Company Code to field status %ariant P!O #)$A$C)A3 ACCO4$5)$& 6$"78 P!O #)$A$C)A3 ACCO4$5)$& 6$"78 #)$A$C)A3 &3O(A3 "55)$& 6$"78 3"D&"! #)"3D A )&$ COMPA$9 COD" 5O #)"3D 5A54 :A!)"$5 6O(C@8 .And in the ne<t screen elect each line item and click on click on optional.

. and discount is 4... P!O #)$A$C)A3 ACCO4$5)$& 6$"78 &"$"!A3 3"D&"! ACCO4$5)$& 6$"78 (4 )$" 5!A$ AC5)O$ OP"$ )5"M C3"A!)$& C3"A!)$& D)##"!"$C" D"#)$" 5O3"!A$C" &!O4P #O! &A3 ACCO4$5 6O(A.. the difference is called payment difference...= on 4. but in invoice bill the amount is 4.. then the buyer pays 2.8 ..Click on and click on a pop window will displaygi%e company code in the pop window and click on enter And in the blank space gi%e %ariant name we created And click on sa%e Define 5olerance groups for &eneral 3edger Accounts *e can specify the limitations in tolerance" for e)ample to the supervisor we can specify one amount and for the manager we can specify another amount.. :ow much amount the discount can be given is #nown as Tolerance &ayment $ifference when we create an invoice bill for 4...

Click on and Click on $ew "ntries %pecify the company code and tolerance group description as below and give debit and credit percentages And click on sa%e again click on group as same and describe as 6ow and save and create another tolerance a%e .

$efine Tolerance +roups for /mployees P!O #)$A$C)A3 ACCO4$5)$& 6$"78 &"$"!A3 3"D&"! ACCO4$5)$& 6$"78 (4 )$" 5!A$ AC5)O$ OP"$ )5"M C3"A!)$& C3"A!)$& D)##"!"$C" D"#)$" 5O3"!A$C" &!O4P #O! "MP3O9"" 6O(AB8 Click on and Click on $ew "ntries />T/.T:/ $/TAI6% A% ?/6<* A>$ '6I'@ <> %AA/ .

a%e A&A)$ C3)C? O$ $ew "ntries And create for tolerance group 6ow And clic# on a%e Assign tolerance for users P!O #)$A$C)A3 ACCO4$5)$& 6$"78 &"$"!A3 3"D&"! ACCO4$5)$& 6$"78 (4 )$" 5!A$ AC5)O$ OP"$ )5"M C3"A!)$& C3"A!)$& D)##"!"$C" A )&$ 4 "! 5O 5O3"!A$C" &!O4P 6O(@=8 .

Parallel Currency( For a company code it is possible to maintain two or more currencies in addition to the local currency. These two currencies are called the &arallel 'urrencies which can be #nown as ! +roup 'urrency ('lient level) ! :ard 'urrency ! +lobal 'ompany 'urrency (used for consolidated company) ! Inde)(?ased 'urrency .C3)C? O$ $ew "ntries :ere we specify AP4 "! and live Tolerance +roup ?lan# and clic# on a%e Define Currency Maintaining currency in AP: 'urrency legal means of payment in a country is denote by B(characters as per I%< standards. 3ocal Currency: *hen we maintain a company code we also maintain for the currency for the accounts 7 ledgers in financial accounting. This currency is called as the local currency" also #nown as 'ompany 'ode 'urrency.

%A& provides standard e)change rate types to convert the e)change rate values.To translate the values from one currency to another we need to maintain e)change rates. ': +enerally we maintain three e)change rate types ! M C ?an# Average -ate ! & C ?an# ?uying -ate ! ( C ?an# %elling -ate 5he e<change rate type is defined at the document header le%el Account Currency: while defining the +6 accounts in %A& we require defining the currency for the account" this is called as the account currency0 5his is defined at Company Code area in &3 master !ecord0 Check "<change rate types P!O AP $"57"A:"! &"$"!A3 "55)$& "EC+A$&" !A5" 59P" 6O(.=8 C4!!"$C)" C+"C? Click on And observe the e)change rate type is M and also observe the chec# bo) in% is mar#ed or not" if not chec# the in% 'lic# on a%e . "<change rate type: is defined according to various purposes li#e valuation" translation" planning" conversions etc.

! The e)change rate table 5C4!! The e)change rates are defined by period (Evalid fromE). 5his usually has to be performed only once0 ?ecause inflation can heavily influence the relationship between currencies" translation ratios can be maintained on a time period basis. ! $etermine the gain and loss from e)change rate differences. P!O AP $"57"A:"! &"$"!A3 "55)$& C4!!"$C)" D"#)$" 5!A$ 3A5)O$ !A5)O$ #O! C4!!"$C9 5!A$3A5)O$ 6O(( 8 Click on A &<& 3& *I>$<* *I66 $I%&6A. . ! /valuate open items in foreign currency and the foreign currency balance sheet accounts. '6I'@ <> and enter the details as below And repeat the same I> T:/ >/DT %'-//> clic# on with currency 3%$ to I>-. 'lic# on enter and clic# on save Define "<change !ate Currencies /)change rates are required to ! Translate foreign currency amounts when posting or clearing or to chec# an e)change rate entered manually.Define 5ranslation !atios: The relationship between currencies must be maintained per e)change rate type and currency pair using translation ratios.

In %A& many posting #eys for meeting the different business transaction requirements. The posting #ey determines ! *hat account can be posted to ! *hich side of the account (debit or credit) to be posted .F8 C4!!"$C)" "$5"! Click on 'lic# on and enter the details as below And also enter the same for 3%$ and clic# on save )ndirectADirect 'uotation of "<change !ates: In direct quotation" one unit of foreign currency is quoted for the local currency" whereas in indirect quotation" one unit of local currency is quoted for the foreign currency. F >ame the tools for maintaining the e)change rates %ol ! )n%ersion ! (ase currency ! "<change rate spreads In %A& /-& currencies are defined using8 %ol currency keys $efine &osting @eys A &osting @ey in %A& is a 0(digit alphanumeric #ey" which controls the entry of line items.P!O AP $"57"A:"! &"$"!A3 "55)$& "EC+A$&" !A5" 6O(.

These are the mostly used posting #eys P!O #)$A$C)A3 ACCO4$5)$& 6$"78 #)$A$C)A3 ACCO4$5)$& &3O(A3 "55)$& 6$"78 DOC4M"$5 D"#)$" PO 5)$& ?"9 6O(B. ( ( $ebit 'redit Aendor Accounts 04 B4 ( ( $ebit 'redit 02 B2 ( ( $ebit (%pecial +76) 'redit (%pecial +76) 'ustomer Accounts . +76 Accounts G.8 .4 44 ( ( $ebit 'redit . IH ( ( $ebit 'redit .! *hat is the layout screen needs to be used for that particular transaction. H. Aery rarely we require additional posting #eys.aterial Accounts 12 22 ( ( $ebit 'redit.2 42 ( ( $ebit (%pecial +76) 'redit (%pecial +76) Assets Accounts I.

Click on And observe the posting #eys Check the Company Code &lobal Parameters P!O #)$A$C)A3 ACCO4$5)$& 6$"78 #)$A$C)A3 ACCO4$5)$& &3O(A3 "55)$& 6$"78 "$5"! &3O(A3 PA!AM"5"! 6O(9G8 Click on And clic# on window and specify Company Code in the &<& 3& And click on enter and And select the line item and click on details +ere we specify the C+A!5 O# ACCO4$5 And also 'hec# the above and clic# on save Maintain controlling area Controlling area: It is the central <rganizational structure in '<>T-<66I>+ and is used in cost accounting. The . The controlling area as in the case of company code is a self contained cost accounting entity for internal reporting purposes.

controlling area is assigned to one or more 'ompany codes so as to ensure the necessary transactions" posted in FI" are transferred to controlling for 'ost accounting processing. ! <ne controlling area can be assigned to one or more company codes. ! <ne client can have one or more controlling areas. ! <ne or more controlling area can be assigned to an operating concern. ! <ne chart of accounts can be assigned to one or more controlling areas. T:/-/ $<3?6/ '6I'@ <> 'lic# on and enter the details as below . 'omponents of 'ontrolling ! 'ost /lement Accounting ! 'ost 'ontrolling ! 'ost 'enter Accounting ! Internal <rders ! Activity ?ased 'osting ! &roduct 'ost 'ontrolling ! &rofitability Analysis ! &rofit 'enter Accounting P!O CO$5!O33)$& &"$"!A3 CO$5!O33)$& O!&A$)HA5)O$ MA)$5A)$ CO$5!O33)$& A!"A 6O??P8 Click on A *I>$<* *I66 $I%&6A.

And clic# on /nter" and message popup will display 'lic# on And clic# on save $ouble clic# on 'lic# on left side and give company code name And clic# on save $ouble clic# on 'lic# on and give the details as below at left side and .

'lic# on enter and save Maintain $umber !anges for Controlling Documents: For every posting in '< the %A& %ystem generates a numbered document. *e define the document number range in '< independently from the fiscal year. *henever creating documents in FI module with &96 account +76 A7c (income and e)penses) system will create a controlling document in '<. The document numbers are unique to each controlling area" since each number is assigned only once. P!O CO$5!O33)$& &"$"!A3 CO$5!O33)$& O!&A$)HA5)O$ MA)$5A)$ $4M("! !A$&" #O! CO$5!O33)$& DOC4M"$5 6?A$?8 Click on and clic# on a popup window will display there we specify #rom and to controlling areas to copy the number ranges . /very transaction that we carry out on the controlling area level has to be assigned to a number range group.

And click on and in order to see number ranges copied clic# on menu intervals display Activate 'ontrolling Area AP Menu Accounting #inancial Accounting &eneral 3edger Master !ecords Profit Center O?? .et Controlling Area pecify the controlling are and click on Maintain :ersions: Aersions enable you to have independent sets of planning and actual data. The Aersion is nothing but the collection of fiscal(year dependent indicator li#e value date" methods of calculating actual activity prices" e)change rate type" copying allowed etc... In '< this enables more than one planning (li#e optimistic plan data" pessimistic plan data etc) or the same ob5ect for the same fiscal year. .

display a popup window will :ere specify the controlling area and press enter %elect the 0.44 year line item And clic# on details button And do the changes as appear in the below screen .P!O CO$5!O33)$& &"$"!A3 CO$5!O33)$& MA)$5A)$ :"! )O$ 6O?"'8 O!&A$)HA5)O$ Click on select the line item . And clic# on double clic# on controlling area settings and clic# on %ettings for /ach Fiscal year.

'lic# on save screen and " clic# on select version . :ersion locked if we chec# the chec# bo) :ersion 3ocked we cannot change the budget values et controlling area P!O CO$5!O33)$& P!O#)5 C"$5"! ACCO4$5)$& (A )C "55)$& "5 CO$5!O3)$& A!"A 6O?? 8 . and press enter bac# to previous line item double clic# on " specify as below and clic# '6I'@ <> %AA/ 3ine items if we chec# the chec# bo) the line items documents contains multiple items each item will updated with line items in profit center.

?"@8 'lic# on /nter the details as below .Click on A pop up window will display" 'lic# on save Maintain Controlling Area ettings: P!O CO$5!O33)$& P!O#)5 C"$5"! ACCO4$5)$& (A )C "55)$& "5 CO$5!O33)$& A!"A MA)$5A)$ CO$5!O33)$& A!"A "55)$& 6.

! It will facilitate to allocate values one or more profits center groups7 cost center groups to another set of profit centers 7 cost centers. ! 'ost center hierarchy will be maintained in controlling area definition and profit center hierarchy will be maintained at the time of profit center basic settings configuration $efine &rofit 'enter <ne of the structural elements in profit center hierarchy" the profit center represents the lowest node in the structure to which profit centers can be assigned AP M"$4 ACCO4$5)$& #)$A$C)A3 ACCO4$5)$& &"$"!A3 3"D&"! MA 5"! !"CO!D P!O#)5 C"$5"! 5A$DA!D +)"!A!C+9 ?C+@$ C+A$&" . ! :ierarchy node will be utilized to generate a profit center reports7 cost center reports with hierarchy node wise.tandard +ierarchy: (&rofit center 7 'ost 'enter) ! In 'ost 'enter Accounting this refers to a tree li#e structure consisting of all the 'ost 'enters of a 'ontrolling Area.

0.Double click on ?C+@$ and specify the cost center hierarchy 'lic# on and specify the start date as .44 And place the cursor on and right clic# and select 'reate +roup (6ower 6evel) and specify the data as shown below under ?asic data view and clic# on enter and create some other profit centers as same and clic# on save .G..4.

This ensures that the data in &rofit 'enter Accounting is complete. and clic# on enter and save define another profit center same $3... .Create profit centers: >ow place the cursor on J3A-K'<-& and right clic# as we done in above screen and select Create Profit Center and gi%e the details as shown below under (asic Data tab And select on as above. *e create the master record for the dummy profit center using this special transaction. The name of the dummy profit center is displayed in the controlling area settings for &rofit 'enter Accounting . To change or display it" use the normal profit center maintenance functions. &rofit center The dummy profit center is updated in data transfers whenever the ob5ect to which the data was originally posted (cost center" order" and so on) is not assigned to a profit center.ou can later send the data on the dummy profit center to the other profit centers using assessment or distribution.

&-<FIT '/>T/.'-/AT $3..A''<3>TI>+ .%&-< '<>T-<66I>+ &-<FIT '/>T/.(@/H2) Click on double clic# on press enter and define the details as shown below $efine as clic# on 'lic# on double clic# on ..A%T/$ATA &-<FIT '/>T/.

. >ow it is transferred to FI . 'ustomer fields can also be added to the general ledger. There is the real time integration with controlling. versions ! >ew +eneral 6edger accounting has an e)tended data structure in the standard delivery.odule. ! A >ew +6 accounting every transaction will be recorded with profit centers. Profit Center Accounting: ! In previous version profit center accounting consists in 'ontrolling .odule.'hange the valid from period by selecting on and clic# on to activate $ummy &rofit 'enter and clic# on save Configure $ew &3 Accounting This 'onfiguration is available only in L.odule. ! *e can run real(time reconciliation of management accounting and financial accounting. ! A new +6 accounting every transaction to FI . egment !eporting: ! %egment reporting is an additional feature of >ew +6 Accounting. ! If the company wants product wise profitability reports for that purpose segment will be created. . %o that all financial reports can be generated company code wise as well as &rofit 'enter wise.

! %egments will be lin#ed to profit center and profit center will be lin#ed to

cost center.
! *hat are the transactions we are posting in 'ost 'enter and &rofit 'enter"

the data will be updated in %egment. Parallel 3edger Accounting:
! $ifferent set of boo#s of accounts can be maintained through parallel

ledgers.
! &rofit 'enter Accounting determines profits and losses by profit center

using either period accounting or the cost of sales approach.
! %A& provides leading ledgers and non leading ledgers.

<ne leading ledger can be maintained as leading ledgers and multiple ledgers can be maintained as non(leading ledgers.
! 'ontrolling module will be lin#ed to leading ledger only. ! 6edger groups can be maintained to post the traction in specific ledgers or

combination of ledgers. Document splitting:
! $ocument splitting comprises all processes used to split the document ! %plit from the view of a ledger in the general ledger view and with the

generated clearing lines /)ample A vendor invoice is entered with the following items Posting ?ey B4 G; G; Account &ayables /)pense /)pense ;;;4 ;;;0 egment Amount 4;;.;;( G;.;; L;.;;

$ocument splitting then creates the following document in the general ledger view Posting ?ey B4 B4 G; G; Account &ayables &ayables /)pense /)pense egment ;;;4 ;;;0 ;;;4 ;;;0 Amount G;.;;( L;.;;( G;.;; L;.;;

!eal time CO-#) integration: '<(FI reconciliation is not required in the new +6 accounting as any point of time. '< reports will tally with FI reports and vice versa. ': $o companies have to use >ew +eneral 6edger Accounting8
! It will be <ptional for the e)isting %A& 'ustomers ! For new installations" new general ledger accounting is active by default in

%A& /''L.; version. Define ledgers for &eneral 3edger Accounting:

P!O #)$A$C)A3 ACCO4$5)$& 6$"78 #)$A$C)A3 ACCO4$5)$& &3O(A3 "55)$& 6$"78 3"D&"! 3"D&"! D"#)$" 3"D&"! #O! &"$"!A3 3"D&"! ACCO4$5)$&

'lic# on

and select line item and re(name

And clic# on copy 'lic# on %ave

$efine currencies for leading ledgers P!O #)$A$C)A3 ACCO4$5)$& 6$"78 #)$A$C)A3 ACCO4$5)$& &3O(A3 "55)$& 6$"78 3"D&"! 3"D&"! D"#)$" C4!!"$C") #O! 3"AD)$& 3"D&"!

'lic# on and clic# on specify company code" clic# on enter. First local currency will be displayed in and in second local currency we can define our second currency and also third currency as well.

And clic# on save $efine and activate non leading ledgers P!O #)$A$C)A3 ACCO4$5)$& 6$"78 #)$A$C)A3 ACCO4$5)$& &3O(A3 "55)$& 6$"78 3"D&"! 3"D&"! D"#)$" A$D AC5):A5" $O$ 3"AD)$& 3"D&"!

'lic# on here a pop up window will display" specify the ledger created in the pop(up window

'lic# on enter and in the ne)t screen clic# on as below and clic# on enter. 'lic# on save

" specify details

If third currency is defined" we can define third currency also in this screen. $efine ledger group P!O #)$A$C)A3 ACCO4$5)$& 6$"78 #)$A$C)A3 ACCO4$5)$& &3O(A3 "55)$& 6$"78 3"D&"! 3"D&"! D"#)$" 3"&"! &!O4P

'lic# on +ive description for ;6( -eporting" clic# on enter and save 'lic# on and define a ledger group J6 'lic# on enter" select the line item and double clic# on left side" clic# on

$<'3. +6 A''<3>T% F<.and define as shown enter and save . clic# on %&-< FI>A>'IA6 A''<3>TI>+ (>/*) FI>A>'IA6 A''<3>TI>+ +6<?A6 %/TTI>+% (>/*) 6/$+/-% 6/$+/.FI/6$% T< 6/$+/-% .A%%I+> %'/>A-I<% A>$ '3%T<././>T %&6ITTI>+ ./>T %&6ITTI>+ '6A%%IF. 'lic# on select :' ledger line item and double clic# on " clic# on 'lic# on save 'lassify +6 accounts for document splitting %&-< FI>A>'IA6 A''<3>TI>+ (>/*) +/>/-A6 6/$+/A''<3>TI>+ (>/*) ?3%I>/%% T-A>'TI<>% $<'3. Assign scenario and customer fields to ledgers.

..'lic# on specify company code in the pop(up window 'lic# on enter" 'lic# on and specify the details as below 'lic# on enter and save $efine zero balance clearing Account For defining zero balance clearing account we have to define a profit clearing account under liabilities in F%. %A& menu A''<3>TI>+ FI>A>'IA6 A''<3>TI>+ +/>/-A6 6/$+/. ( '/>T-A66.A%T/... +o to F%..-/'<-$% +76 A''<3>T% I>$IAI$3A6 &-<'/%%I>+ F%.

4 .%pecify company code and specify liabilities account number and clic# on create %elect control data tab %elect the chec# bo)es And clic# on create7ban#7interest tab specify field status group as +..

/>T %&6ITTI>+ $/FI>/ $<'3.A''<3>TI>+ . $ouble clic# on specify chart of accounts in pop(up window 'lic# on enter" 'lic# on specify +6 accounts (profit center clearing account) 'lic# on enter and save $efine document splitting characteristics for +6 accounting %&-< FI>A>'IA6 A''<3>TI>+ (>/*) +//>-A6 6/$+/A''<3>TI>+ (>/*) ?3%I>/%% T-A>%A'TI<>% $<'3.+/>/-A6 6/$+/../>T %&6ITTI>+ ':A-A'T/-I%TI'% F<../>T %&6ITTI>+ $/FI>/ J/-<(?A6A>'/ '6/A-I>+ A''<3>T %elect line item .'lic# on save >ow go to" define zero balance clearing account %&-< FI>A>'IA6 A''<3>TI>+ (>/*) +//>-A6 6/$+/A''<3>TI>+ (>/*) ?3%I>/%% T-A>%A'TI<>% $<'3.

and @<%T6) 'lic# on save Activate document splitting %&-< FI>A>'IA6 A''<3>TI>+ (>/*) +//>-A6 6/$+/A''<3>TI>+ (>/*) ?3%I>/%% T-A>%A'TI<>% $<'3./>T %&6ITTI>+ $/FI>/ $<'3./>T %&6ITTI>+ ':A-A'T/-I%TI'% F<.'<>T-<66I>+ 'lic# on and " the specify as below (A3F>./>T %&6ITTI>+ .'lic# on 'hec# the chec# bo)es as shown above and save $efine $ocument splitting characteristics for 'ontrolling %&-< FI>A>'IA6 A''<3>TI>+ (>/*) +//>-A6 6/$+/A''<3>TI>+ (>/*) ?3%I>/%% T-A>%A'TI<>% $<'3./>T %&6ITTI>+ A'TIAAT/ $<'3.

) +eneral data tab (saved under chat of accounts level) 4.'lic# on The chec# bo)es and observe '-/ATI>+ <F +/>/-A6 6/$+/. %hort Te)t H.) . 6ong te)t ! '<. Account +roup B. +6 account >o 0.$ATA ! ':A-T <F A''<3>T% A-/A (F%&.A%T/.&A>.A''<3>T% +6 . Account Type G. '<$/ A-/A (F%%.

'-/AT/ 'A%: A''<3>T B. F<. Account 'urrency 0. Field %tatus +roup 0. A''<3>T G. line item display L. F63'TI<> A''<3>T +<T< F%. %ort #ey. centrally. Account I$ ?ut we maintain all the tabs in F%. -elevant to 'ash Flow B.. '-/ATI>+ <F +/>/-A6 6/$+/.. 'reate7?an#7Interest tab 4. '-/AT/ ?A>@ A''<3>T H. '-/AT/ %:A-/ 'A&ITA6 A''<3>T 0. AA63ATI<> ! '-/AT/ 3>-/A6I%/$ +AI> A''<3>T ! 3>-/A6I%/$ 6<%% A''<3>T ! -/A6I%/$ +AI> A''<3>T ! -/A6I%/$ 6<%% A''<3>T ! F<-/I+> '3--/>'.F<-/I+> '3--/>'.) 'reating share capital account .A''<3>T% 4. <pen item management H. :ouse ?an# G. -econciliation account type G. ('-/ATI>+ <F +6 A''<3>T% '/>T-A66.'ontrol $ata and 'reate7?an#7interest tabs (saved under company code level) 'ontrol data tab 4. <nly balances in local currency B. '-/AT/ %A6A-.

'lic# on control data tab 'lic# on create7ban#7interest 'lic# on save 'reating cash account .

'lic# on 'ontrol data tab 'lic# on create7ban#7interest tab 'lic# on save 'reating salary account .

%pecify +6 account and clic# on a pop up window will display" specify any e)penses +6 account number and company code" press enter.'lic# on 'ontrol $ata tab 'lic# on create7ban#7interest tab 'lic# on save 'reating e)penses account with template (from salary account) +o to F%.. 'hange the te)t and save .

/nter a @ in this field denote vendors. For e)ample the account receivables from good and services is the reconciliation account for the customers enters a $ in the reconciliation account for account type to donate customers.%imilarly 'reate /lectricity +6 account" %tationary /)penses account with reference to -ent account 'reate an <utstanding /)penses (liability account) +o to F%.. . 3nder 'ontrol $ata Tab *e select open item management for out standing liability accounts 3nder create7ban#7interest tab %elect field status group +.4 'lic# on %ave Ta) 'ategory we determine whether the general ledger account is ta) relevant account or ta) account or general that is not ta) relevant &osting without Ta) allowed If we chec# this chec# bo) we post this account" no ta) indicator is required. If we enter ta) indicator and it is chec#ed to see whether it compiles with the ta) category of this account. *hen we post to a customer or vendor account the system automatically posts to a reconciliation account. <nly the system post to reconciliation accounts.. -econciliation account for account type In this field if we mar# +6 accounts as reconciliation accounts.

Accounts with open item management must have line item display activated.anagement Items in accounts with open item management are specified as open or cleared. Ta) accounts <pen Item . ! 7e acti%ate or deacti%ate open item management if the account has a zero balance. *e can display open and cleared items separately" and therefore it is easy to see which business transactions still need to be cleared. For accounts without Iline item displayM" only the transaction figures are updated when documents are posted to these accounts. *e should not activate the line item display for 4. For accounts with Iline item displayJ the most important data from the posted line items is stored in a special inde) table. 4. -evenue accounts (line items are managed by the %ales order .. -econciliation accounts (line items are managed in the sub ledgers) 0. This method is only recommended for accounts which require line item display.anagement application) B. 0. The 6ine Item $isplay field is a control field in the company code segment of an account. 6ine item display *e can display all items posted to the account that have not yet been archived. <pen item management is a prerequisite if we need to chec# whether there is an offsetting posting for a given business transaction. ?ecause this data is also stored in the documents. . to subsequently activate the line item display. The balance is the difference between the debit and the credit transaction figure. *e can use report !# "PA. *hen a user wants to loo# at this account online" they can only view the balance.6ine item $isplay Transaction figures are the totals of line item postings on the debit or credit side.anagement application) G. *e use open item management for the following accounts ! ?an# clearing accounts ! 'learing accounts for goods receipt7invoice receipt ! %alary clearing accounts. B. %ort #ey This #ey is to specify the sorting procedure of line items to this account .aterial stoc# accounts (line items are managed by the &urchasing .

aterial variances accounts -econciliation account ready for input This field indicates that the reconciliation account ready for input when you are posting a document. &ost automatically *hen this indicator is selected" only the system can post to this account based on the configuration in the account assignment table. Answer False . 3se this Indicator for the following accounts ! Inventory accounts ! . -econciliation accounts are updated on a daily basis. 3se this account when you want to change the reconciliation account type while posting a document.KKKKKKKKcontain the total of the transaction figures for the corresponding sub ledger accounts.<nly ?alances in 6ocal 'urrency If the E<nly ?alances in 6ocal 'urrencyE chec#bo) is set in the master data record. $ifferent company codes can use the same KKKKKKKKKK Answer ! 'hart of accounts B. A +76 account consists of which segments8 Answer ! 'hart of accounts segment ! 'ompany code segment 0. Transaction figures are only managed for amounts converted to the local currency. If you select this indicator you cannot post the transaction directly to this account. The KKKKKKKK controls the field display for the company code data in the +76 account master record Answer ! Account +roup G. 4. Answer ! -econciliation accounts H.

?ecause the company codes use different operational charts of accounts" you cannot carry out cross(company code controlling. $ocument in %A& $ocument is the result of a posting in accounting in %A& and is the connecting between various business transactions7operations. +76 accounts with open item management must have line item display. I. Answer True . 4.ou can carry out cross(company code controlling if each company code uses the same operational chart of accounts. There are two types of documents. L..The reconciliation accounts are updated real(time. +76 accounts that are managed in local currency can only be posted to in this currency. Answer True *e cannot define a +76 account with open item management without selecting the 6ine item display option. . Answer True If we select a foreign currency as the account currency" we can only post amounts in this foreign currency to this account. 'an we always display the line items of a +76 account8 Answer False *e can only display the line items if the account is managed with line item display. 2. 1. Answer False +76 accounts in local currency can be posted to in any currency. +76 accounts that are managed in a foreign currency can only be posted to in this foreign currency.

/. /very document contains a document type in its header. $ocument types $ocument type is the #ey that distinguishes the business transactions to be posted.<riginal $ocument These documents relate to origin of business transaction. the processing documents other than the accounting ones are also #nown as special documents and they aid in simplification of document entry in the system. A AA A# A( D! DH D& DA ?! ?H ?& ?$ ?A !" !: &"$"!A3 3"D&"! ACCO4$5 DOC4M"$5 A A "5 ACCO4$5)$& DOC4M"$5 "5 D"P!"C)A5)O$ DOC4M"$5 !":"! A3AC3"A!)$& DOC4M"$5 C4 5OM"! )$:O)C"AO45 &O)$& )$:O)C" C4 5OM"! PA9M"$5A)$COM)$& PA9M"$5 C4 5OM"! M"MO !":"! A3AC3"A!)$& DOC4M"$5 :"$DO! )$:O)C"A)$COM)$& )$:O)C" :"$DO! PA9M"$5AO45&O)$& PA9M"$5 :"$DO! C!"D)5 M"MO $"5 :"$DO! !":"! A3 AC3"A!)$& DOC4M"$5 &!O )$:O)C" !"C")P5 ()33)$& DOC4M"$5 5!A$ #"! . This document type is defaulted when you default document type you can change the document type as required.g. invoices" receipts" statements of accounts from ban# etc. The document type determines where the document is stored as well as the account type to be posted. The standard system is delivered with the following document types. &rocessing $ocument these include Naccounting documentsO generated out of postings in the system" reference documents" sample documents etc.

This is useful when displaying line items./>T T. This means that any discount and the net amount are calculated at the time of posting. H.7" 7A 73 P! E. $ocument type controls e)change rate type for foreign currency $efine document for entry view %&-< FI>A>'IA6 A''<3>TI>+ (>/*) FI>A>'IA6 A''<3>TI>+ +6<?A6 %/TTI>+% >/* $<'3. 'ontrolling the postings to accounts. Every document type has a number range allocated to it from which the numbers for the %A& documents you create are ta#en. AI/* (<?AI) ./>T-. Issuing document numbers and controlling documents storage. The original documents from one number range should be stored together. The document type put control on the user for processing information./>T $<'3. This can be achieved through authorization group. In this way the document type controls document storage./>T T.&/% F<. 0. L. The document type can also specify that the document should be posted using the net posting procedure. $ifferentiating between business transactions. B. The document type tells instantly what sort of a business transaction is in question. E1 &OOD !"C")P5 &OOD ) &OOD ) 4" 4"AD"3):"!9 P!)C" C+A$&" !"C4!!)$& "$5!9 DOC4M"$5 AMP3" DOC4M"$5 The document type has the following functions 4. The document type determines which accounts that particular document can be posted to.&/% $/FI>/ $<'3. G.

/>T $<'3.Types for various business transactions.&/% F<.+. AI/* I> A 6/$+/- 'lic# on %pecify ledger in popup window 'lic# on and enter . ?ac# to I./>T T.:ere %A& system has provided H0 default document types for different business transactions../>T T.&/% $/FI>/ $<'3./>T-. $efine document types for entry view %&-< FI>A>'IA6 A''<3>TI>+ (>/*) FI>A>'IA6 A''<3>TI>+ +6<?A6 %/TTI>+% >/* $<'3.. <bserve those document types. *e can use those docs.

ou will define different number ranges for different document types./>T T. /ach document in %A& is uniquely identified by the combination of a document number" company code and fiscal year . .&/% $/FI>/ $<'3.+/>/-A6 AI/* 'lic# on %pecify ledger in popup window 'lic# on and enter And clic# on >umber -ange Interval A number range refers to a number interval defined in the system so that when documents are posted" the system assigns a number form this range.And clic# on $efine document types for general ledger view %&-< FI>A>'IA6 A''<3>TI>+ (>/*) FI>A>'IA6 A''<3>TI>+ +6<?A6 %/TTI>+% >/* $<'3.&/% F<./>T $<'3./>T T.

/>T I> />-T./>T $<'3. *hen number ranges are defined every year" the system starts from the first number in the range for that particular year and this will help in not reaching the upper limit fast. If we define number range interval to last for only one fiscal year" then this needs to be defined every year./>T -A>+/% F<. Number intervals are company code dependent. $ocument types are company code independent and documents types are valid for all clients. >umber ranges can be assigned to one or more document types and the number ranges shall no overlap. This interval is described as dependent number interval.The number range for a document type can be defined ! &er fiscal year or ! 3ntil a fiscal year in future. This interval is described as independent number interval >umber range interval may be internal or e)ternal./>T-. AI/* $/FI>/ $<'3. If we specify the fiscal year as 2222 then the document number range is valid for ever and do not have to do this e)ercise of maintaining number ranges every fiscal year. AI/* (F?>4) .?/-A>+/% $<'3. $efine number ranges for the entry view %&-< FI>A>'IA6 A''<3>TI>+ (>/*) FI>A>'IA6 A''<3>TI> +6<?A6 %/TTI>+% (>/*) $<'3. For internal number range the system generates the number7 for e)ternal number the user has to specify the number while posting a document./>T >3.

-A>+/% T< '<./>T >3.-A>+/% F<./>T% I> +/>/-A6 6/$+/.AI/* $/FI>/ $<'3. '<$/(%) <?:0 '<&.-A>+/% T< T:/ FI%'A6 .&A>.?/./>T $<'3.'lic# on " again clic# on specify from and to company codes 'lic# on $efine document number ranges for general ledger view %&-< FI>A>'IA6 A''<3>TI>+ (>/*) FI>A>'IA6 A''<3>TI> +6<?A6 %/TTI>+% (>/*) $<'3.+/>/-A6 AI/* 'lic# on specify company code and clic# on and again clic# on And define number range interval as shown below clic# on enter and save <?:4 '<&.$<'3./A-(%) +/>/-A6 6/$+/.I>+ T:/ >3.?/-A>+/% $<'3.I>+ T:/ >3./>T .?/.?/./>T >3.

aster 'ompany 'ode data +6 Accounts .aster chart of Accounts7+eneral Accounting +6 Accounts .Post general ledger Documents ! &eneral ledger documents ! Parked documents ! +old documents ! !eference documents ! ample documents ! !ecurring documents ! !e%erse documents ! )ndi%idual re%erse ! Mass re%ersal ! !e%ersal of re%ersal documents ! Accrual or deferral re%erse documents ! Clear item re%ersal +eneral ledger accounts master data base tables Table %@A4 $escription +6 Account .aster 'hart of Account $escription %@?4 %@%T &osting of +eneral 6edger Transaction -eceipt of 'apital 'ash7?an# account To %hare 'apital Account $r .

%creen will display as below or go to menu >ow select and clic# on &osting of a document in FK.&<%TI>+ />T/.) (%ingle screen)7 +/>/-A6 &<%TI>+ (F(./>3 A''<3>TI>+ FI>A>'IA6 A''<3>TI> +/>/-A6 6/$+/...+6 $<'3...0) ($ouble screen) And also specify profit center 'lic# on document stimulate.%A& . C 'ash account .0 %pecify the document date 0./>T (F?H.

'lic# on enter" in the ne)t screen enter as below 'lic# on enter and in the ne)t screen enter P for amount and Q for te)t and press enter >ow go to menu document stimulate and clic# on save To display the document .

':A>+/ (F?.$<'3.B) %pecify the document number" company code" fiscal year and press enter ':A>+I>+ A $<'3. To display the document changes %A& menu A''<3>TI>+ FI>A>'IA6 A''<3>TI>+ 6/$+/./>T %A& menu A''<3>TI>+ FI>A>'IA6 A''<3>TI>+ +/>/-A6 6/$+/. $isplay the +6 account balances %A& menu A''<3>TI>+ FI>A>'IA6 A''<3>TI>+ +/>/-A6 6/$+/. ?A6A>'/% (F%4.. ':A>+/% (F?.0) %pecify the document number" company code" fiscal year and press enter :ere in change document select the line item and double clic# on line item.%A& menu A''<3>TI>+ FI>A>'IA6 A''<3>TI>+ +/>/-A6 6/$+/./>T $I%&6A.G) +/>/-A6 %pecify the document number" company code" fiscal year and press enter and we can see the changes made to the document.4 and F?.%" ?A%/ 6I>/ $AT/ and no other field cannot be editable./>T T/-. (F?.>) %pecify the +6 account" company code" fiscal year and clic# on and in the ne)t screen we can see the debit and credit balances of the +6 ledger account posted for every period ?y double clic# on the line item we can directly display the original document. *e can also post the +6 documents in F?. *e can change fields li#e AA63/ $AT/" A%%I+>.$<'3./>T" T/DT" &A.46 &osting of a document with different profit centers &aying salary from cash account %alary account $r ./>T $I%&6A.A''<3>T $I&6A.

If no fields are displayed as said above then clic# on the details li#e ?... and Q for te)t . C %alary account &ress enter and in the ne)t screen specify amount" ?. Area" profit center to enter And in the profit center column we entered profit center as J3A-K4.7F(..To 'ash7ban# account +o to F?H......0 B. 0... C 'ash account &ress enter and specify P for amount and profit center as JuarK0... Area" profit center" and te)t.

3 $<'3.36AT/ and clic# on save +eneral ledger posting document posting in specific ledgers %A& menu A''<3>TI>+ FI>A>'IA6 A''<3>TI>+ +/>/-A6 6/$+/.&<%TI>+ (F?H. ./>T F<.Then press enter >ow go to .6) 'ash account $r To share capital account In this document posting we specify ledger group.A''<3>TI>+ &<%TI>+ +/>/-A6 6/$+/A''<3>TI>+ $<'3./>T %I./.6/$+/.

>ote sample document will not update any +6 account balances" but the accounting document created with reference to a sample document will update the transaction figures.3 $<'3.Area" profit center &ress enter ./>T %A...36AT/ and clic# on save AMP3" DOC4M"$5: sample document is a template used as a reference while posting a transaction.&6/ $<'3./>T (F(./.C%alary account &ress enter %pecify amount" te)t" ?. 'reate number ranges for sample document in F?>4" specifying number range D0 and the fiscal year.4) %alary account $r To cash account B. This will be normally used where we regularly post similar transaction with many line items.>ow go to ../>T %I.. 'reating of sample document (document type A?) A''<3>TI>+FI>A>'IA6 A''<3>TI>++/>/-A6 6/$+/&<%TI>+ -/FF/-/>'/ $<'3.

/>T %I.8 5o Delete the ample Document AP menu accounting #inancial Accounting &eneral ledger Document !eference Document ample Document Delete 6#-@=8 !emo%e the test run check bo< and click on document will be deleted0 Parked Document: ! Any incomplete or completed documents can be created as a par#ed and click on 9" 0 5he sample document.For amount specify P for amount and for te)t specify Q and also ?.Area" profit center and press enter and save number for reference0 and note the sample document >ote we create sample document for provisions li#e -ent" /lectricity" and <utstanding /)penses.36AT/ and clic# on save 5o :iew the ample Document AP menu accounting #inancial Accounting &eneral ledger Document !eference Document ample Document Display 6#(M. 'reate document with reference to sample document +o to F(. ! &ar#ed document will reserve the normal document number but it will not update in the debit balances will be modified or approved by the supervisors7managers ! >ormally par#ed documents will be created by the e)ecutives and the same Post Parked documents: ./>3 $<'3./>T &<%T *IT: -/FF/-/>'/ %pecify sample document number And press enter and post the document from ./.3 $<'3.0 C +/>/-A6 &<%TI>+ %elect from .

Profit center.and #iscal year and press enter and !eLect the document0 Post the parked document AP menu Accounting #inancial Accounting &eneral 3edger Document Parked document PostADelete 6#(:O8 .stationary account press enter pecify amount...and #iscal year and press enter &o to # ..8 pecify Company code..(0Area....AP menu ACCO4$5)$& #)$A$C)A3 ACCO4$5)$& &"$"!A3 3"D&"! PO 5)$& "D)5 O! PA!? &A3 DOC4M"$5 6#:@. D bank account press enter and in the ne<t screen K for amount / for te<t and also specify (0 Area and profit center Park the document from M"$4 DOC4M"$5 PA!? DOC4M"$50 $ote the parked document number0 $ote: parked document will not update &3 account balances Display the parked documents AP menu Accounting #inancial Accounting &eneral 3edger Document Parked document Display 6#(:.te<t- 1. -.$ to check the &3 balances are update or not in the tationary Account0 !eLect the Parked document AP menu Accounting #inancial Accounting &eneral 3edger Document Parked documents #(:G !eLect pecify Company code...8A 6#-G@8 pecify document date and posting date and .document number.document number..

..F again 6.18 AP Menu Accounting #inancial Accounting &eneral 3edger Posting &eneral Posting #-.(0Area.and #iscal year and press enter &o to Menu Document Complete then we will get a message I&reliminarily posted document 4)))))))) cocd was changedJ back 6f.8 and click on Post and check the &3 accounts in # .A and click on ".1 &o to Menu Document &et +eld Document pecify the and click on . +old Document: A $ocument is put on hold.1 pecify Document date Posting date document type -.F 5-Code AP Menu 5ools A(AP 7ork (ench De%elopment A(AP "ditor pecify the program click on back to AP Menu +olding of a Document 6#-. *e have to come out from the screen for certain reasons.Profit center.1 D "lectricity8 account Press enter0 )n the ne<t screen specify amount.and te<t &o to Menu Document +old0 &i%e the temporary account number in the popup window and press 5o Display +old Document and make posting of held document 5-Code #-.. *hen there is no complete information available to post a document or when you are in the middle of a posting a transaction.. $ote: before posting hold documents we ha%e to run a A(AP program Con%ersion of whole documents using Program !#5MP(34 in "..document number.$ $ote: If we #now only partial info then we go to T(code F(LH.pecify Company code.

with cash or ban# account and post the document for ..>ow specify the credit the account with posting #ey H.Document 92xxxxxxxx1 was stored in company code xxxx $ote: $o &3 accounts are up dated Display the ample Document 5-Code #(M.Profit center...and te<t0 And post the document0 A message will be displayed -.1 &o to Menu Document Post with !eference press enter 5wice and post the document and check the &3 accounts in # .1 D "lectricity8 account Press enter0 )n the ne<t screen specify amount. and bank or cash account and also specify amount(0Area..8 pecify Document date Posting date document type -.(0Area..8 . Create a $ormal Document with reference to ample Document in #-.Profit center.enu document %timulate and &ost !eference Document: )t is a model Document with reference sample document0 7e can create n-number of normal documents AP menu Accounting #inancial Accounting &eneral 3edger Posting !eference document ample Document 6#-.$ 5o Delete the ample Document 5-Code #0@= !ecurring Document: ! Periodical Documents can be posted through recurring document ! )t is a document 5emplate which does not update the &3 accounts0 ! !ecurring document will be normal document automatically in the specified periods and dates mentioned in the recurring documents AP Menu Accounting #inancial Accounting &eneral 3edger Posting !eference Document !ecurring Document 6#(D.A( 6.and te<t 7ith posting key @..

Press enter $ote: careful in selecting in Dates for #irst run and 5ranslation dates "nter the details as a normal document like Amount.(0Area.(0Area.Profit Center and post the Document and note the !ecurring Document number0 7e get the message Document 91xxxxxxx was stored in company code XXXX !un chedules: *e use this -un %chedule when we want to post the -ecurring entry documents on a different day each month Define !un chedules: P!O #inancial Accounting #inancial Accounting &lobal ettings Document !ecurring "ntries Define !un chedules 6O(C.8 .Profit Center5e<t. and Credit Account 3ike Cash or (ank Press enter and pecify K for amount and / for 5e<t.Posting key @.

B8 pecify the Company code and #iscal year .@8 pecify the Company code and #iscal year Click on document list will be displayed Post or "<ecute the !ecurring Documents AP Menu Accounting #inancial Accounting &eneral 3edger Periodic Processing !ecurring "ntries "<ecute 6#0.Click on Click on and specify the And sa%e "nter !un Date P!O #inancial Accounting #inancial Accounting &lobal ettings Document !ecurring "ntries "nter !un Date 6O(C18 Click on Click on specify !un chedule in the Pop-4p window and specify the run date and sa%e back to )M& :iew the tatus of !ecurring Document: AP Menu Accounting #inancial Accounting &eneral 3edger Periodic Processing !ecurring "ntries 3ist 6#0.

!e%ersal Documents: once we created a document in %A& we cannot delete document" but we can change the document to some e)tent li#e reference field" te)t field" and value date field" document header te)t. ! .