CITY OF ALHAMBRA AGENDA ALHAMBRA CITY COUNCIL JANUARY 13, 2014

MISSION STATEMENT The City of Alhambra is dedicated to responsive, creative leadership and quality services, ensuring desirable neighborhoods and a supportive business environment, while being sensitive to the diversity of our community.

VISION STATEMENT The City of Alhambra shall be the premier family-oriented and economically prosperous community in the San Gabriel Valley.

Addressing the Council: Section 2.04.210 of the Alhambra Municipal Code establishes the procedures for addressing the Council. Any person wishing to address the Council during the meeting must complete a Speaker Request Card and submit it to the City Clerk. When called upon by the Mayor, please step to the podium and give your name, address and organization or other party you represent, if any, in an audible tone of voice for the record. Remarks are limited to 5 minutes. All remarks shall be addressed to the Council as a body and not to any member thereof. No person, other than the Council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the Council, without the permission of the Mayor. No question shall be asked a Councilperson except through the Mayor. Standards of Decorum: Any person making personal, impertinent or slanderous remarks or who shall become boisterous while addressing the Council shall be forthwith, by the Mayor, barred from the meeting. Enforcement of Decorum: The Chief of Police, or his designee, shall be Sergeant-at-Arms of the Council meetings. The Sergeant-at-Arms shall carry out all orders and instructions given by the Mayor for the purpose of maintaining order and decorum at the Council meeting. Persons Authorized to be Within Rail: No person, except City officials, their representatives, and newspaper reporters, shall be permitted within the rail in front of the Council Chamber without the express consent of the Council. Agenda Tracking Numbers: All numbers listed in bold after the title of each Agenda item are City Clerk tracking numbers that are used for filing and research purposes.

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AGENDA Regular Meeting ALHAMBRA CITY COUNCIL City Council Chambers 111 South First Street January 13, 2014 5:30 p.m. ROLL CALL: COUNCIL: FLAG SALUTE:

Messina, Yamauchi, Ayala, Placido, Sham Led by Mayor Sham

PRESENTATION 1. ANNUAL FINANCIAL STATEMENTS – F2M13-17 Staff wishes to submit to the City Council and the City Council as the Successor to the Redevelopment Agency Board the following reports for the year ended June 30, 2013: City of Alhambra - Comprehensive Annual Financial Report; Single Audit, Management Comment Letter; Audit Committee Letter; and, Appropriations Limit Worksheet with Independent Accountants’ Report. Diehl, Evans & Company, LLP has completed its annual audit of the City and the Redevelopment Agency and has rendered all required Audit Reports. Nitin Patel, Partner, will make a presentation to the City Council highlighting key areas of the reports. Recommended Action: City Council and the City Council as the Successor to the Redevelopment Agency Board receive and file the annual audit reports for the year ended June 30, 2013.

PUBLIC HEARING 2. CONSIDERATION OF APPROVAL & ADOPTION OF NEGATIVE DECLARATION AND GENERAL PLAN AMENDMENT UPDATING THE HOUSING ELEMENT OF THE GENERAL PLAN – F2M12-53, N2M13-172, R2M14-2, M2M14-1 This is the time and place set by Notice No. N2M13-172 for the Alhambra City Council to hold a public hearing to consider approval and adoption of the Negative Declaration and General Plan Amendment GPA-13-3 updating the Housing Element of the General Plan. The Housing Element is an integral component of the City’s General Plan as it addresses existing and future housing needs for persons of all economic segment groups in the City. In accordance with State Housing Element laws, it must be updated every eight years unless otherwise extended by State legislation. The City’s Housing Element was last updated in 2008. Recommended Action: City Council, by one motion, take the following actions: 1) Find that the 2013-2021 Housing Element will not have an effect on the environment of sufficient significance to require an Environmental Impact Report and approve and adopt the Negative Declaration (M2M14-1); and, 2) Adopt Resolution No. R2M14-2 entitled: A 2 1-13-14

Resolution of the City Council of the City of Alhambra, California, approving and adopting the Negative Declaration and General Plan Amendment GPA-13-3 updating the Housing Element of the General Plan. CLOSED SESSION & CITY ATTORNEY ANNOUNCEMENT re SAME - F2M14-14 The City Council will move into a closed session pursuant to applicable law, including the Brown Act (Government Code Sec. 54950, et seq.) for the purposes of conferring with the City’s Real Property Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation, and/or discussing matters covered under Government Code Section 54957 (Personnel), and/or conferring with the City’s Labor Negotiators as follows; provided, however, prior to so moving into closed session, the City Attorney shall make any announcements required by the Brown Act pertaining to such closed session matters: Conference with Real Property Negotiator (Govt. Code Section 54956.8): Property: 1500-1510 West Alhambra Road, Negotiating parties: Los Angeles Railroad Heritage Foundation, City Manager Mary Swink, Director of Development Services Schultz and potential interested parties. Under Negotiation: Instruction to negotiators will concern price, terms of payment or both. Conference with Legal Counsel-Existing Litigation (Govt. Code Section 54956.9(d)(1): None Conference with Legal Counsel - Anticipated Litigation: Significant exposure to litigation pursuant to Govt. Code Section 54956.9(d)(2): 1 matter. Initiation of litigation pursuant to Govt. Code Section 54956.9(d)(4): 2 matters. Discussion of Personnel Matters (Govt. Code Section 54957): None Conference with City’s Labor Negotiator (Govt. Code Section 54957.6): Richard Bacio, Assistant City Manager/Personnel Director, re Management Employees, Alhambra Police Miscellaneous Association, Alhambra Police Officers’ Association, Alhambra Police Management Association, Alhambra Fire Fighters’ Association, and the Alhambra City Employees’ Association.

RECONVENE & CITY ATTORNEY REPORT: In the event the City Council moves into a closed session, the City Council shall reconvene at 7:00 p.m. and the City Attorney shall report upon the closed session if required. CEREMONIALS 3. COMMENDATIONS: WINNERS OF THE 2013 HOLIDAY HOME DECORATING CONTEST – F2M14-3 Mayor Sham and the Alhambra City Council, on behalf of the citizens of Alhambra, wish to recognize and congratulate the winning contestants from the City’s Inaugural 2013 Holiday Home Decorating Contest. This contest invited residents to show their sense of community and their holiday spirit through the use of holiday decorations of their 3 1-13-14

homes. The decorations were judged in four categories and the winners for each category are to be commended for displaying extraordinary efforts in enhancing and promoting a family-oriented community through their colorful and imaginative holiday displays. Mayor SHAM will present commendations to the winners from each of the judging categories of the 2013 Holiday Home Decorating Contest. Best Use of Lights ROLANDO & SANDRA BURGOS 1700 Elm Street Best Animation MR. & MRS. GARY TAYLOR 321 South Fremont Avenue Most Creative RONNIE LOPEZ 1407 Milton Avenue Best Overall Lawn Display GILBERT & DAVID ARMENTA 329 South Fremont Avenue 4. COMMENDATIONS: AYSO REGION 60 ALHAMBRA-MONTEREY PARK U-12 GIRLS SOCCER TEAM: “THE ALHAMBRA TROUBLE” – F2M14-3 Mayor Sham and the Alhambra City Council, on behalf of the citizens of Alhambra, wish to congratulate the Alhambra Trouble U-12 Girls’ Soccer Team for their championship victory in the Myles Standish Turkey Tournament. The Alhambra Trouble was one of 30 teams that participated in the AYSO Region 60 U-12 Girls’ Division from across Southern California and they finished in first place after defeating five other teams. Mayor SHAM will present the commendations to team members of the Alhambra Trouble. THE ALHAMBRA TROUBLE Team Members ALYSSA ARANDA CASSANDRA BONADA BRIANNA CABADAS ELYSSA CASTILLO GWYNETH CHAN MARIBEL DIAZ ISABELLA GARCIA ELISA JIMENEZ SELINA MARTINEZ AMANDA PEREZ KRISTEN QUINONEZ ANDREA TORRES COACH DEBRA GARCIA 4 1-13-14

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COMMENDATIONS: AYSO REGION 60 ALHAMBRA-MONTEREY PARK U-10 BOYS’ SOCCER TEAM: “THE ALHAMBRA UNITED” – F2M14-3 Mayor Sham and the Alhambra City Council, on behalf of the citizens of Alhambra, wish to congratulate the Alhambra United U-10 Boys’ Soccer Team for their championship victory in the Myles Standish Turkey Tournament. The Alhambra United was one of 24 teams that participated in the AYSO Region 60 U-10 Boys’ Division from across Southern California and they finished in first place after defeating five other teams. Mayor SHAM will present the commendations to team members of the Alhambra United. THE ALHAMBRA UNITED Team Members CHRISTOPHER SALAS JULIAN PEREZ RYAN GUZMAN JUSTIN QUAN DEVIN MORALES JULIAN CARRILLO ENZO SAHAKIAN ALAN MORENO LUCIANO ROJAS JOHN BOTELLO COACH GIBBY CARRILLO COACH PATRICIO GONZALO ROJAS

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COMMENDATION: THE JIMENEZ FAMILY – WINNERS OF THE JOHNSON & JOHNSON AND UNIVISION “LA FAMILIA DE HOY” CONTEST – F2M14-3 Mayor Sham and the Alhambra City Council, on behalf of the citizens of Alhambra, wish to congratulate and commend the Jimenez Family of Alhambra for winning the opportunity to become Johnson & Johnson’s & Univision’s 2014 “La Familia de Hoy.” The Jimenez Family, who represents three households that live on Date Street, will be followed throughout Alhambra while representing Johnson & Johnson and Univision as their official “Spokes Family” starting in April 2014. The Jimenez family is to be commended for being considered a truly authentic, modern and active family who are able to balance family life with the growth of character needed to achieve greatness. Mayor SHAM will present the commendation to the Jimenez Family.

PRESENTATIONS 7. NINTH STREET PREFERRED PARKING DISTRICT – F2M14-21, R2M14-5

Staff requests that the City Council consider the adoption of a resolution creating a Preferred Parking District (PPD) for Ninth Street, Hellman Avenue to Ramona Road (south side of the freeway), and Hellman Avenue from Atlantic Blvd to Eighth Street. In August 2013, residents of South Ninth Street, Ramona Road to Hellman Avenue 5 1-13-14

submitted a petition asking for the City’s assistance in addressing the parking concerns in their neighborhood. Their concerns stem from what appears to be patrons and employees of the nearby shopping center parking in their neighborhood instead of the underground parking structure. Staff is proposing the adoption of a PPD for 9th Street between Ramona Road to Hellman and Hellman Avenue from Atlantic Blvd to 8th Street. The proposed PPD would allow for one hour parking accommodating gardeners, pool maintenance contractors and other service industries. The proposed PPD would not exempt residents from street sweeping and overnight parking requirements. The PPD would be in affect between the hours of 6:00 a.m. to 2:00 a.m. Recommended Action: City Council adopt Resolution No. R2M14-5 entitled: A Resolution of the Alhambra City Council establishing the South Ninth Street Preferred Parking District effective February 12, 2014 creating a Preferred Parking District for Ninth Street from Ramona Road (south side of the I-10 freeway) to Hellman Avenue and Hellman Avenue (north side) from Atlantic Boulevard to Eighth Street; and, direct staff to undertake the steps necessary to finalize Council’s action. 8. MOSAIC PARKING STRUCTURE UPDATE, AWARD OF RELATED CONTRACTS AND APPROPRIATION OF FUNDS – F2M13-31, C2M14-1, C2M14-2, M2M14-7 Staff wishes to present an update on the progress of the Mosaic Parking Structure located on North First Street and request that the City Council award contracts to GeoAdvantec Inc. for Soils, Deputy Inspection, and Materials Testing Services and DePinto Morales Communications Inc. for Communications/Public Outreach; and, appropriate funds for both of these contracts and other construction related costs. Recommended Action: City Council take the following actions: 1) Approve a contract, subject to final language approval by the City Manager and City Attorney, with DePinto Morales Communications Inc. for a Communications and Outreach Services in an amount not to exceed $25,000 (C2M14-2); 2) Approve a contract, subject to final language approval by the City Manager and City Attorney, with Geo-Advantec, Inc. for Soils, Special/Deputy Inspection, and Materials Testing Services for the North First Street Parking Structure in an amount not to exceed $56,538 (C2M14-1); 3) Appropriate $686,750 from Alhambra Parking Authority Lease Revenue Bonds (Parking Facility Project) Series 2013 Bonds proceeds to the Capital Project Fund – Parking Authority Projects Fund; and, 4) Direct staff to undertake the steps necessary to finalize Council’s action. (M2M14-7)

PUBLIC HEARING 9. CONSIDERATION OF AN APPEAL OF PLANNING COMMISSION’S DECISION TO APPROVE A TENTATIVE TRACT MAP (TT 72185) AND RESIDENTIAL PLANNED DEVELOPMENT PERMITS RP-13-19, RP-13-10, RP-13-21 & RP-13-22 – ARROYO GARDEN LLC – 212 SOUTH EL MOLINO STREET – F2M13-57, N2M13-180, R2M143, M2M14-6

This is the time and place set by Notice No. N2M13-180 for the Alhambra City Council to hold a public hearing consider an Appeal of a Planning Commission decision 6 1-13-14

approving the application by Arroyo Garden LLC for a Tentative Tract Map and Residential Planned Development Permits to subdivide 51,800 square feet of land located in the R-1 (Single Family Residential) zone into a five lot subdivision. The new lot sizes range from 8,202 to 13,843 square feet. Four new, two-story single family homes are proposed, one on each of the four new lots. The existing residence on the property, which will remain, will be located on the fifth lot. One new house and the existing house will have street frontage on El Molino Street and the remaining three homes will be accessed via a proposed private driveway accessible from Arroyo Terrace and located between the properties addressed as 937-939 and 945-947 Arroyo Terrace (the “Project”). Pursuant to the California Environmental Quality Act (CEQA), an Initial Study was prepared and determined that a Mitigated Negative Declaration of Environmental Impact be completed for the Project. The findings of the Initial Study are that the proposed project could result in potential significant impacts on Cultural Resources. Mitigation measures and a Mitigation Monitoring Program have been proposed and the applicant has agreed to provide an on-site Tribal Monitor to comply with the Mitigation Monitoring Program. The Notice of Intent to Adopt a Mitigated Negative Declaration and Initial Study were posted for public review and is a part of this administrative record. Recommended Action: After receiving public testimony, the Mayor should close the public hearing and 1) Adopt Resolution No. R2M14-3 entitled: A Resolution of the City Council of the City of Alhambra denying an appeal of the Planning Commission’s approval of applications for Tentative Tract Map (TT 72185) and Residential Planned Development Permits RP-13-19, RP-13-10, RP-13-21 and RP-13-22 approving a five lot subdivision and the construction of four new single family residences on an approximate land area of 51,800 square feet for property located at 212 South El Molino Street denying the appeal and upholding the decision of the Planning Commission to approve Tentative Tract Map (TT 72185) and Residential Planned Development Permits RP-13-19, RP-13-10, RP-13-21 and RP-13-22, in accordance with the original Findings and subject to the conditions of approval from the Planning Division dated 11/18/13, from the Fire Department dated 10/21/13, from the Utilities Department dated 10/13/13 and 10/24/13, from the Public Works Department dated 10/23/13, and from the Building Division dated 10/17/13, as identified in Exhibit A of the Assistant City Manager/Director of Development Services’ report dated January 13, 2014; and, 2) Based upon the findings set forth in Resolution No. R2M14-3, hereby find that the Mitigated Negative Declaration for this Project has been prepared in compliance with CEQA. (M2M14-6)

CONSENT AGENDA (Item Nos. 10 – 16) All items listed under the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion unless a citizen or Council member requests otherwise; in which case, the item will be removed for separate consideration. 10. ACCEPT GIFT: ROTARY CLUB OF ALHAMBRA – F2M14-12, M2M14-2

Staff requests that the City Council accept a gift of $262.66 from the Rotary Club of Alhambra to purchase book titles that are a part of the Well Read Rotarian Project. The Project consists of 29 books that the well-read Rotarian should read. The Library currently has 15 of those 29 titles and the Rotary Club of Alhambra has donated the 7 1-13-14

funds to acquire the remaining 14 titles on the list. Recommended Action: City Council accept with gratitude the gift of $262.66 from the Rotary Club of Alhambra to purchase books for the Well Read Rotarian Project; direct the Director of Finance to amend the Library’s services book budget accordingly; and direct the City Clerk to send a copy of the resolution accepting the gift to the Rotary Club of Alhambra. (M2M14-2)

11.

NOTICE OF COMPLETION: RETAINING WALL AT THE ALHAMBRA FIRE DEPARTMENT TRAINING FACILITY – F2M1-45, C2M13-44, M2M14-3 Staff requests that the City Council accept the contract with Damon Inc. for the Retaining Wall at the Alhambra Fire Department Training Facility as complete and approve a Notice of Completion. There was one change order issued for this project to extend the length of the wall and add water and electrical service; which resulted in a net increase of $4,367. This project has been inspected by staff and all work has been completed in accordance with the City requirements and specifications. Recommended Action: City Council accept as complete Contract No. C2M13-44 with Damon Inc. for the Retaining Wall at the Alhambra Fire Department Training Facility Project, in the amount of $45,067.00; instruct the City Clerk to file a Notice of Completion with the County for recordation; and, instruct the Director of Finance to release the 5% retention 35 days from the date of recordation if no liens are filed. (M2M14-3)

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APPROVE MOU: ALHAMBRA POLICE OFFICERS’ ASSOCIATION - F2M14-2, C2M11-32, M2M14-4 Staff requests that the City Council approve a Memorandum of Understanding (MOU) between the City of Alhambra and the Alhambra Police Management Association (APMA) for fiscal year 2013-2014. Recommended Action: City Council approve that certain Memorandum of Understanding (MOU) between the City of Alhambra and the Alhambra Police Management Association for fiscal year 2013-2014, a copy of which MOU is on file in the City Clerk’s Office as Contract No. C2M11-32 and by this reference incorporated herein and made a part of as though fully set forth herein; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M14-4)

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FY 2012-2013 APPROPRIATION ADJUSTMENTS, CARRYOVERS & TRANSFERS AND FY 2013-2014 BUDGET ADJUSTMENTS - F2M12-17, F2M13-17, R2M14-1

In May, 2013, the City Council adopted the 2013-2014 fiscal year budget that appropriated sums of money to the various departments, offices, boards, commissions, and accounts of the City of Alhambra within each fund. Each department has examined their valid contracts and purchase orders and their unexpended, unencumbered appropriation balances at June 30, 2013 for carryovers to the 2013-2014 fiscal year budget. The requests of encumbrances, carryovers, and transfers have been reviewed 8 1-13-14

by the City Manager and Director of Finance and are recommended for approval by the City Council. Recommended Action: Council adopt Resolution No. R2M14-1 entitled: A Resolution of the Alhambra City Council approving those certain fiscal year-end carryovers from fiscal year 2012-2013 to fiscal year 2013-2014 and reappropriation of outstanding encumbrances at the close of the fiscal year 2012-2013 14. CAPITAL IMPROVEMENT PURCHASE: CARDIAC MONITORS - F2M14-6B, M2M14-5 Staff requests authorization to purchase four new 12-lead electrocardiograph (ECG) monitors at the cost of $131,192.19 from ZOLL Medical Corporation (ZOLL). The Fire Department is currently utilizing two different brands of cardiac monitors which are creating difficulty in providing consistent training and performance. Therefore, one brand consistent throughout the Department is needed. The Oregon League of Cities competitively bid cardiac monitors to be utilized by its members as well as for the National Purchasing Partners group, of which the City is a member. The League awarded a contract for 2012-2016 to ZOLL. Pursuant to Alhambra Municipal Code Section 3.36.080(B)(3), the City is permitted to piggyback on the League’s contract and pricing because their bidding process is similar to the City’s. Recommended Action: City Council take the following actions: 1) Authorize an appropriation in the amount of $62,000 to the fiscal year 2013-2014 Fire/Paramedic CIP Budget (CIP Account No. 310.30.3010.91103; 2) Approve a budget transfer from the Fire Management & Support – Various Capital Outlay (Account No. 101.30.3010.98010) in the amount of $7,192.19 to the Fire/Paramedic CIP Budget (CIP Account No. 310.30.3010.91103; 3) Approve entering into an agreement with ZOLL to purchase four new ZOLL 12-lead electrocardiograph (ECG) monitors in an amount not to exceed $131,192.19, as outlined in the quote from ZOLL, consistent with the pricing approved by the Oregon League of Cities contract; and, 4) Direct staff to undertake the steps necessary to finalize Council’s action. (M2M14-5)

15.

PERSONNEL ACTIONS – F2M14-2 Recommended Action: City Council ratify the actions of the City Manager set forth in that certain Personnel Actions document dated January 13, 2014 showing the various appointments, classifications, salary changes, etc., since the last City Council meeting.

16.

DEMANDS - F2M14-1

Recommended Action: City Council approve as submitted Final Check List (150585 thru 150649) in the amount of $25,133.87 for the period ending December 2, 2013; Final Check List (150650 thru 150790) in the amount of $516,670.44 for the period ending December 5, 2013; Final Check List (150791 thru 150942) in the amount of $596,259.78 for the period ending December 12, 2013, Schedule of Wire Transfers in the amount of $407,536.87 for the week ending November 22, 2013, Schedule of Wire Transfers in the amount of $1,305,559.92 for the week ending November 29, 2013 and 9 1-13-14

Schedule of Wire Transfers in the amount of $409,820.67 for the week ending December 6, 2013; and, Final Check List (150943 thru 151173) in the amount of $1,229,867.52 for the period ending December 20, 2013 and Schedule of Wire Transfers in the amount of $2,047,018.06 for the week ending December 13, 2013.

ORAL COMMUNICATIONS (TIME LIMITATION - 5 MINUTES) Citizens wishing to address the Council on any matter which is within the subject matter jurisdiction of the City Council not on the Agenda may do so at this time. Please state your NAME and ADDRESS CLEARLY for the record. Please note that while the City Council values your comments, pursuant to January 1, 1987 amendments to the Brown Act, the City Council cannot respond nor take any action until such time as the matter may appear as an item on forthcoming agendas.

COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2M14-7 Each Councilmember at his discretion may address the Council and public on matters of general information and/or concern, including announcements and future agenda items. ADJOURNMENT: The next regularly scheduled meeting of the Alhambra City Council will be held on Monday, January 27, 2014 at 5:30 p.m., in the Alhambra City Hall Council Chambers, 111 South First Street, Alhambra, California. NOTICE Agenda Items: Copies of the staff reports or other written documentation relating to the items listed on this agenda are on file with the City Clerk in Alhambra City Hall, located at 111 South First Street, Alhambra, California, and are available for inspection during regular office hours, Monday through Friday from 8:00 a.m. to 5:00 p.m. Broadcast of Meeting: The regular meetings of the Alhambra City Council are recorded and are broadcast on Charter Channel 3 at 7:30 p.m. on the Thursdays and Mondays following the meeting. Recordings are also available for viewing by the public on the City of Alhambra’s website, at the Alhambra Public Library and, upon appointment, in the Administrative Services Department. Americans with Disabilities Act: If you require special assistance to participate in any City meeting (including assisted listening devices), please contact the City Clerk's Office (626) 5705090. Notification of at least 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. LAUREN MYLES, CMC CITY CLERK

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