APPENDIX 6 VACCINATION CENTRE SET UP & LAYOUT WEST ESSEX PCT

Pre- Use the WEPCT will: • • • • Liaise with the Local Authorities to identify suitable for use as Mass Vaccination Centres Alert the Local Authorities as to the likelihood of needing to use the facilities – re Pandemic Influenza for example this will include providing timescales for the likely production and availability of the vaccines. Work with the Local Authorities and other relevant partners to identify the proposed processes and flows within the centres Agree to an SLA / MOU between the PCT, Local Authorities and the Centre users.

During Use the WEPCT will: • • • • • Agree with the Local Authority when to open a Mass Vaccination Centre. Plan nos. to be vaccinated per day and for how long Plan staff rotas to meet these demands Assume command and control of the Vaccination Centre. Provide staff to perform the following roles : co-ordination across the vaccination centre sites (one lead per PCT) on site management (one manager per site) welcome / reception work initial form filling / admin work triage - identify those contraindicated for vaccination and provide follow up arrangements for this group. clinical form filling administering of vaccines stock control of the vaccines, syringes, etc ensure secure storage of the vaccines whilst on site, including temperature control of fridges observation post vaccination safe disposal of clinical waste ( infection control)

Post-Use the WEPCT will: • Work with the Local Authorities to agree reimbursement issues.

LOCAL AUTHORITIES
Pre- Use Local Authorities will: • • Assist the PCT with identifying locations suitable for use as Mass Vaccination Centres. Liaise with the owners / users of these locations to ensure they can be used as a Mass Vaccination Centre.

Agree to an SLA / MOU between the PCT, Local Authorities and the Centre users.

During Use Local Authorities will: • Agree with the PCT when to open a Mass Vaccination Centre (although it should be noted that the PCT has over-all command and responsibility for any response involving a Mass Vaccination Centre). Provide staff to perform the following roles ONLY if staff are available: welcome / reception work Initial form filling / admin work (no clinical form filling) Organise queues of people to ensure minimum waiting and direct to appropriate areas of the centre Traffic management within the Vaccination Site subject to health and safety considerations

NB - If Local Authority staff are used at a Mass Vaccination Centre, an on-site manager will be present to liaise with the PCT manager on matters arising in terms of staff needs and rotas etc. • Provide a Centre Manager to be on site during opening hours and on-call 24 hours a day, to trouble shoot any maintenance or day-to-day running of the centre in terms of IT / Communications etc. This person will liaise with the PCT centre manager who has over-all responsibility for the centre.

• • • •

Liaise with Essex County Council to request use of the Voluntary Sector and the Transport Plan if required. Ensure that an accurate record of costs incurred surrounding the opening of the Mass Vaccination Centre will be made. The Centre Manager in consultation with the PCT Manager to liaise with the police in the event of public disorder/crowd control etc. Consider the provision of refreshments either utilising the Council’s resources or requesting assistance from the Voluntary Sector.

Post-Use Local Authorities will: • Assist the PCT with any cleaning requirements subject to an agreement on the reimbursement of costs. The PCT must provide a Risk Assessment and any protective clothing or specialist equipment required. Support and provide evidence for any Bellwin Claims.

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