2007 Summer Fellowship Time Sheets

Congratulations on your selection as a 2007 Fellow! One of the important aspects of your Fellowship is periodic compensation for your contributions. In order for you to receive regular paychecks, you must:

1) Log your hours daily in this Excel workbook. 2) Submit this workbook to your mentor for approval at the completion of each pay period.
IISME uses this paperless timesheet to save time, paper, and the need for signatures! Please familiarize yourself with the following terms and definitions: IISME Hours: 10% of your Fellowship time is set aside for IISME business. If you are working a standard, 8-week Fellowship, you have 32 IISME hours. There are three kinds of IISME Hours, "IISME major meetings", "Community Meetings", and "other IISME Hours." IISME Major Meetings (10 hours): When you spend part of your workday attending required IISME events: IISME Orientation (4 hours), Midsummer Meeting (4 hours), or End of Summer Celebration (2 hours), you log these hours under "IISME Orientation" or "Midsummer Meeting" or "End of Summer Celebration." 10 hours of your Fellowship are set aside for these required activities. Community Meetings (3 hours): When you spend part of your workday attending required Community Group meetings, you log these hours under "Community Meetings". Other IISME Hours (your total IISME Hours minus 13 hours): When you spend part of your workday traveling to/from required IISME events (only record time above normal commute time), meeting with your Peer Coach, developing your ETP, or on activities other than those described above, you log these hours under "other IISME Hours". If you are working a standard, 8-week (320 hours) Fellowship, you have 19 "other IISME hours". If you encounter further terms you do not understand, please refer to the Glossary or Frequently Asked Questions (FAQ) sections. To continue, click on the "Directions" tab below.

Using the IISME Time Sheet
DIRECTIONS for Fellows 1) You will use this Excel workbook to submit all your timesheets. It may look overwhelming at first glance, but the only parts you need to worry about are those highlighted in YELLOW. 2) Find the tab for the current pay period and click on it. 3) Fill in your hours worked for each day of the pay period. The spreadsheet will automatically calculate your daily, weekly, and cumulative fellowship totals. 4) Go to the File menu, Save As to a folder, desktop, or some other location you can easily find. Then close the File. 5) Send the saved Excel workbook to your Mentor as an e-mail attachment. 6) Your mentor approves the time sheet by emailing it to IISME at hr@iisme.org. 7) Each timesheet is due from Mentor to hr@iisme.org by the time and date shown at the top of each worksheet. Late timesheets will be processed for the following payday. 8) If you have any questions please see the FAQ, Gossary, or Welcome Page worksheets before contacting the IISME HR staff. 9) VERY IMPORTANT: You must use the SAME Excel file everytime you submit your timesheet. Do not start a new file. Data for ALL SUBSEQUENT timesheets must be added to the first one. Do not rename or save different versions of this file. 10) To receive your last paycheck on your last day, you must submit your last timesheet by 5pm, 3 business days before your last day. For days which had not yet occurred, simply enter your planned hours, as agreed to by your Mentor. Note: Fellow is expected to work a regular 8-hour work day and 40-hour work week, without working any hours on the 7th consecutive day in the workweek. Overtime work must be approved in advance in writing by Mentor and by IISME. DIRECTIONS for Mentors: 1) Your IISME Fellow will send you this time sheet at the end of each pay period. (Final timesheet will be processed earlier.) 2) Click on the tab for the current pay period. 3) Review all rows higlighted in SALMON and labeled, Sponsor Hours. 4) If you approve, forward the timesheet to hr@iisme.org and cc: your Fellow on the e-mail so s/he knows that the timesheet has been submitted on his or her behalf. 10% of the Fellow's time is for conducting IISME business (meetings, events, etc.) For a standard 8-week Fellowship this amounts to 32 hours over the course of the 8-weeks.

Frequently Asked Questions
Q: Can I work overtime? A: No overtime is allowed unless a Fellow has prior written approval from both IISME and the Mentor. Q: What qualifies as overtime? A: Overtime is working any hours over 8 hours per day or over 40 hours per week or any hours on the 7th consecutive day in a work week. Q: How are my daily hours calculated? A: "Sponsor Hours" and "IISME Hours" all add into "Hours worked." Q: What are IISME Hours? A: IISME Hours = 10% of your total Fellowship hours. Q: What can I use my IISME Hours for? A: You have 13 hours of required IISME events: Orientation (4 hrs), Midsummer (4 hrs), End of Summer Celebration (2 hrs), and 3 one-hour Community Group meetings. The rest of your IISME Hours are to be used for extra travel time to/from IISME required events, meetings with your Peer Coach, any other activities related to developing your ETP and optional tours. Be sure you have enough "other IISME Hours" left for any extra travel time to/from IISME required events before you use those hours for other purposes. Q: What qualifies as extra travel time to/from IISME required events? A: Travel time above and beyond your commute time between your home and Sponsor worksite is considered extra travel time. Q: How does IISME reimburse for extra travel expenses to/from IISME required events? A: Please read your IISME Summer Fellow Employee Handbook for details. Q: Can I get paid to attend optional tours arranged by my Peer Coach or Community Group? A: Yes, if you have extra IISME Hours, you can log the time under "other IISME Hours". Be sure you have enough "other IISME Hours" left for any extra travel time to/from IISME required events and for meetings with your Peer Coach before you use those hours for optional tours. If your Mentor gives you prior written approval to use "Sponsor Hours" for these optional tours, then you may log those hours under "Sponsor Hours". Q: My Sponsor does not pay for July 4th. Can I work on my ETP and log "other IISME Hours" on July 4th? A: Yes, you may log "other IISME Hours" anytime as long as you saved enough for: extra travel time to/from future IISME required events or meetings with your Peer Coach, AND you do not violate any of the overtime rules. Q: Why did I get an error message when I tried to fill out my timesheet? A: There are many kinds of errors you can make when filling out a timesheet. A list of possible reasons follows. You entered more than 8 hours of total work on a single day. You entered more than 40 hours of total work in a single week. You entered hours on 7 consecutive days in the workweek. You entered more hours of IISME work than your fellowship allows. You entered more hours of work for your sponsor than your fellowship allows. You entered more hours than the required event allowed. Q. When are timesheets due and when do I get paid? A: See table below.

Timesheet due to IISME by PayDay Notes: 5pm Mon 6/25 6/29 5pm Mon 7/9 7/13 5pm Mon 7/23 7/31 5pm Tue 8/7 * 8/10 * For Fellowships ending 8/10, fill in hours thru 8/10 12pm Mon 8/13 8/15 5pm Tue 8/28 8/31 Fill in hours thru 8/31 For last paycheck, timesheet due to IISME 3 business days before last day, at 5pm.

Glossary
Cell or Field: The small boxes on a worksheet, where the data (text or numbers) are stored. When you click inside a cell it will select that information, and the cell will be surrounded by a border. IISME Hours: 10% of your Fellowship is set aside as your IISME hours. If you are working a standard, 8-week Fellowship, you have 32 IISME hours. There are three kinds of IISME Hours, "IISME Major Meetings", "Community Meetings" and "Other IISME Hours". IISME Major Meetings (total 10 hours): When you spend part of your workday attending required IISME events: IISME Orientation (4 hours), Midsummer Meeting (4 hours), End of Summer Celebration (2 hours), you log these hours under "IISME Req'd Events". 10 hours of your Fellowship are set aside for these required activities. Community Meetings (3 meeting, 1 hour each): When you spend part of your workday attending required Community Group meetings, you log these hours under "Community Meetings". Other IISME Hours (your total IISME Hours minus 13 hours): When you spend part of your workday traveling to/from IISME Major Meetings or Community Meetings, meeting with your Peer Coach, developing your ETP, etc., you log these hours under "other IISME Hours". If you are working a standard, 8-week (320 hours) Fellowship, you have 19 "other IISME hours". Spreadsheet: The computer equivalent of a paper ledger. It consists of a grid made from columns and rows. It is an environment that can make number manipulation easy and somewhat painless. Tab: The small labels at the bottom of the window, similar to tabs on a rolodex, that allow you to change which worksheet you are looking at. To see a different worksheet, click on the tab containing the name of that sheet. The tab for this sheet reads "Glossary". Workbook: An entire Excel file, made up of one or more worksheets. Along the bottom of this window is a list of tabs, each corresponding to one worksheet within this workbook Worksheet: The Excel name for a spreadsheet. Individual spreadsheets reside within a workbook. If you look at the bottom of the screen you will see several tabs. Each of these marks a separate worksheet. This particular worksheet tab is labeled, "Glossary." Each pay period for your Summer Fellowship is logged on a separate worksheet.

Teacher Fellow: fill in yellow cells as appropriate, save, then forward this file as an attachment to Mentor. This timesheet due from Mentor to hr@iisme.org by 5 PM Teacher Fellow Name: Sponsor Company Name: Mentor/Authorized Approver Name:

6/25/07

Mentor: Review the "Sponsor Hours" on this Timesheet. If you approve, FORWARD email to: hr@iisme.org, cc: Teacher Fellow

Curry, Robert
National Semiconductor Tansie Iwafuchi

In submitting this to my Mentor/Authorized Approver, I verify that I have worked the hours shown and have taken all required meal and rest breaks, unless otherwise  noted.   I also verify that I have not had any workplace injuries or illnesses during this pay period that have not already been reported.

Date (m/d/y) Sponsor Hours IISME Orientation Community Meeting other IISME Hours Total for the Day Date (m/d/y) Sponsor Hours Community Meeting other IISME Hours Total for the Day

Sun 6/10/07

Mon 6/11/07

Tue 6/12/07

Wed 6/13/07

Thu 6/14/07

Fri 6/15/07

Sat 6/16/07

Week Total*: 0.00 4.00 0.00 0.00 4.00 Week Total*: 39.00 1.00 0.00 40.00

4.00

0.00
Sun 6/17/07

0.00
Mon 6/18/07

0.00
Tue 6/19/07

0.00
Wed 6/20/07

0.00
Thu 6/21/07

0.00
Fri 6/22/07

4.00
Sat 6/23/07

8.00

8.00

8.00

8.00

7.00 1.00 8.00

0.00

0.00

8.00

8.00

8.00

8.00

0.00

* If Total is not correct, press F9 to recalculate.

This Timesheet Total:
Available Max (after this allowed for timesheet) '07 SFP 249.00 6.00 2.00 19.00 276.00 288.00 10.00 3.00 19.00 320.00 Payday for this timesheet is:

44.00
6/29/07

Cumulative Hours Report
Sponsor Total IISME major meetings Community Meetings other IISME Hours 2007 SFP Total

Cumulative (inc. this timesheet) 39.00 4.00 1.00 0.00 44.00

Teacher Fellow: fill in yellow cells as appropriate, save, then forward this file as an attachment to Mentor. This timesheet due from Mentor to hr@iisme.org by 5 PM Teacher Fellow Name: Sponsor Company Name: Mentor/Authorized Approver Name:

7/9/07

Mentor: Review the "Sponsor Hours" on this Timesheet. If you approve, FORWARD email to: hr@iisme.org, cc: Teacher Fellow

Curry, Robert
National Semiconductor Tansie Iwafuchi

In submitting this to my Mentor/Authorized Approver, I verify that I have worked the hours shown and have taken all required meal and rest breaks, unless otherwise  noted.   I also verify that I have not had any workplace injuries or illnesses during this pay period that have not already been reported.

Date (m/d/y) Sponsor Hours Community Meeting other IISME Hours Total for the Day Date (m/d/y) Sponsor Hours Community Meeting other IISME Hours Total for the Day

Sun 6/24/07

Mon 6/25/07

Tue 6/26/07

Wed 6/27/07

Thu 6/28/07

Fri 6/29/07

Sat 6/30/07

Week Total*: 29.75 0.00 2.25 32.00 Week Total*: 0.00 0.00 0.00 0.00

8.00

0.00
Sun 7/1/07

8.00
Mon 7/2/07

7.00 0.00 1.00 8.00
Tue 7/3/07

7.25 0.75 8.00
Wed 7/4/07

7.50 0.00 0.50 8.00
Thu 7/5/07

0.00

0.00
Fri 7/6/07

0.00
Sat 7/7/07

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

* If Total is not correct, press F9 to recalculate.

This Timesheet Total:
Available Max (after this allowed for timesheet) '07 SFP 219.25 6.00 2.00 16.75 244.00 288.00 10.00 3.00 19.00 320.00 Payday for this timesheet is:

32.00
7/13/07

Cumulative Hours Report
Sponsor Total IISME major meetings Community Meetings other IISME Hours 2007 SFP Total

Cumulative (inc. this timesheet) 68.75 4.00 1.00 2.25 76.00

Teacher Fellow: fill in yellow cells as appropriate, save, then forward this file as an attachment to Mentor. This timesheet due from Mentor to hr@iisme.org by 5 PM Teacher Fellow Name: Sponsor Company Name: Mentor/Authorized Approver Name:

7/23/07

Mentor: Review the "Sponsor Hours" on this Timesheet. If you approve, FORWARD email to: hr@iisme.org, cc: Teacher Fellow

Curry, Robert
National Semiconductor Tansie Iwafuchi

In submitting this to my Mentor/Authorized Approver, I verify that I have worked the hours shown and have taken all required meal and rest breaks, unless  otherwise noted.   I also verify that I have not had any workplace injuries or illnesses during this pay period that have not already been reported.

Date (m/d/y) Sponsor Hours Community Meeting other IISME Hours Total for the Day Date (m/d/y) Sponsor Hours MidSummer Meeting Community Meeting other IISME Hours Total for the Day

Sun 7/8/07

Mon 7/9/07

Tue 7/10/07

Wed 7/11/07

Thu 7/12/07

Fri 7/13/07

Sat 7/14/07

Week Total*: 38.00 0.00 2.00 40.00 Week Total*: 8.00 4.00 0.00 4.00 16.00

7.50 0.50 8.00
Mon 7/16/07

7.50 0.50 8.00
Tue 7/17/07

8.00

7.00 1.00 8.00
Thu 7/19/07

8.00

0.00
Sun 7/15/07

8.00
Wed 7/18/07

8.00
Fri 7/20/07

0.00
Sat 7/21/07

8.00 4.00 4.00 8.00

0.00

8.00

0.00

0.00

0.00

0.00

* If Total is not correct, press F9 to recalculate.

This Timesheet Total:
Available Max (after this allowed for timesheet) '07 SFP 173.25 2.00 2.00 10.75 188.00 288.00 10.00 3.00 19.00 320.00 Payday for this timesheet is:

56.00
7/31/07

Cumulative Hours Report
Sponsor Total IISME major meetings Community Meetings other IISME Hours 2007 SFP Total

Cumulative (inc. this timesheet) 114.75 8.00 1.00 8.25 132.00

Teacher Fellow: fill in yellow cells as appropriate, save, then forward this file as an attachment to Mentor.

If this is final timesheet, it's due from Mentor to hr@iisme.org by 5pm, 3 business days before last day If Fellow is continuing on after 8/10, this timesheet is due to hr@iisme.org by 12 noon, 8/13/07.
Mentor: Review the "Sponsor Hours" on this Timesheet. If you approve, FORWARD email to: hr@iisme.org, cc: Your Teacher Fellow Teacher Fellow Name: Sponsor Company Name: Mentor/Authorized Approver Name:

Curry, Robert
National Semiconductor Tansie Iwafuchi

In submitting this to my Mentor/Authorized Approver, I verify that I have worked the hours shown and have taken all required meal and rest breaks, unless otherwise  noted.   I also verify that I have not had any workplace injuries or illnesses during this pay period that have not already been reported.

Date (m/d/y) Sponsor Hours Community Meeting other IISME Hours Total for the Day Date (m/d/y) Sponsor Hours Community Meeting other IISME Hours Total for the Day Date (m/d/y) Sponsor Hours End of Summer Celebration Community Meeting other IISME Hours Total for the Day

Sun 7/22/07

Mon 7/23/07

Tue 7/24/07

Wed 7/25/07

Thu 7/26/07

Fri 7/27/07

Sat 7/28/07

Week Total*: 0.00 0.00 0.00 0.00 Week Total*: 0.00 0.00 0.00 0.00 Week Total*: 0.00 0.00 0.00 0.00 0.00

0.00
Sun 7/29/07

0.00
Mon 7/30/07

0.00
Tue 7/31/07

0.00
Wed 8/1/07

0.00
Thu 8/2/07

0.00
Fri 8/3/07

0.00
Sat 8/4/07

0.00
Sun 8/5/07

0.00
Mon 8/6/07

0.00
Tue 8/7/07

0.00
Wed 8/8/07

0.00
Thu 8/9/07

0.00
Fri 8/10/07

0.00
Sat 8/11/07

ts due date?

0.00

0.00

0.00

0.00

0.00

0.00

0.00

* If Total is not correct, press F9 to recalculate.

This Timesheet Total:
Is this your final timesheet for the 2007 SFP? (y/n)

0.00

If yes, this timesheet is due to IISME 3 business days before last day, at 5pm. Cumulative Hours Report
Sponsor Total IISME major meetings Community Meetings other IISME Hours 2007 SFP Total Cumulative (inc. this timesheet) 114.75 8.00 1.00 8.25 132.00 Available Max (after this allowed for timesheet) '07 SFP 173.25 2.00 2.00 10.75 188.00 288.00 10.00 3.00 19.00 320.00 Payday for this timesheet is: Last day or 8/15/07

Teacher Fellow: fill in yellow cells as appropriate, save, then forward this file as an attachment to Mentor.

This timesheet due from Mentor to hr@iisme.org by 5pm, 3 business days before last day If Fellow is continuing on after 8/25, this timesheet is due to hr@iisme.org by, 5pm, 8/27/07
Mentor: Review the "Sponsor Hours" on this Timesheet. If you approve, FORWARD email to: hr@iisme.org, cc: Your Teacher Fellow Teacher Fellow Name: Sponsor Company Name: Mentor/Authorized Approver Name:

Curry, Robert
National Semiconductor Tansie Iwafuchi

In submitting this to my Mentor/Authorized Approver, I verify that I have worked the hours shown and have taken all required meal and rest breaks, unless otherwise  noted.   I also verify that I have not had any workplace injuries or illnesses during this pay period that have not already been reported.

Date (m/d/y) Sponsor Hours other IISME Hours Total for the Day Date (m/d/y) Sponsor Hours other IISME Hours Total for the Day

Sun 8/12/07

Mon 8/13/07

Tue 8/14/07

Wed 8/15/07

Thu 8/16/07

Fri 8/17/07

Sat 8/18/07

Week Total*: 0.00 0.00 0.00 Week Total*: 0.00 0.00 0.00

0.00
Sun 8/19/07

0.00
Mon 8/20/07

0.00
Tue 8/21/07

0.00
Wed 8/22/07

0.00
Thu 8/23/07

0.00
Fri 8/24/07

0.00
Sat 8/25/07

0.00

0.00

0.00

0.00

0.00

0.00

0.00

* If Total is not correct, press F9 to recalculate.

This Timesheet Total:
Is this your final timesheet for the 2007 SFP? (y/n)

0.00

If yes, this timesheet is due to IISME 3 business days before last day, at 5pm. Cumulative Hours Report
Sponsor Total IISME major meetings Community Meetings other IISME Hours 2007 SFP Total Cumulative (inc. this timesheet) 114.75 8.00 1.00 8.25 132.00 Available Max (after this allowed for timesheet) '07 SFP 173.25 2.00 2.00 10.75 188.00 288.00 10.00 3.00 19.00 320.00 Payday for this timesheet is: 8/31/07

Teacher Fellow: fill in yellow cells as appropriate, save, then forward this file as an attachment to Mentor.

This timesheet due from Mentor to hr@iisme.org by 5pm, 3 business days before last day
Mentor: Review the "Sponsor Hours" on this Timesheet. If you approve, FORWARD email to: hr@iisme.org, cc: Your Teacher Fellow Teacher Fellow Name: Sponsor Company Name: Mentor/Authorized Approver Name:

Curry, Robert
National Semiconductor Tansie Iwafuchi

In submitting this to my Mentor/Authorized Approver, I verify that I have worked the hours shown and have taken all required meal and rest breaks, unless otherwise  noted.   I also verify that I have not had any workplace injuries or illnesses during this pay period that have not already been reported.

Date (m/d/y) Sponsor Hours other IISME Hours Total for the Day

Sun 8/26/07

Mon 8/27/07

Tue 8/28/07

Wed 8/29/07

Thu 8/30/07

Fri 8/31/07

Sat

Week Total*: 0.00 0.00 0.00

0.00

0.00

0.00

0.00

0.00

0.00

* If Total is not correct, press F9 to recalculate.

This Timesheet Total:

0.00

This final timesheet is due to IISME 3 business days before last day, at 5pm. Cumulative Hours Report
Sponsor Total IISME major meetings Community Meetings other IISME Hours 2007 SFP Total Cumulative (inc. this timesheet) 114.75 8.00 1.00 8.25 132.00 Available Max (after this allowed for timesheet) '07 SFP 173.25 2.00 2.00 10.75 188.00 288.00 10.00 3.00 19.00 320.00 Payday for this timesheet is: 8/31/07