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Purchasing: Purchasing communicates with other modules in the SAP System to ensure a constant flow of information.

For example, it works side by side with the following modules: • Controlling (CO): The interface to the cost accounting system !ontrolling" can be seen abo#e all in the case of P$s for materials intended for direct consumption and for ser#ices, since these can be directly assigned to a cost center or a production order. • Financial Accounting (FI): Purchasing maintains data on the #endors that are defined in the system %ointly with Financial Accounting. &nformation on each #endor is stored in a #endor master record, which contains both accounting and procurement information. The #endor master record represents the creditor account in financial accounting. Through P$ a'c assignment, Purchasing can also specify which (') accounts are to be charged in the financial accounting system. • Sales & Distribution (SD): *ithin the framework of materials planning and control, a re+uirement that has arisen in the Sales area can be passed on to Purchasing. &n addition, when a P, is created, it can be directly assigned to a S$. Procurement for Stock -ersus Procurement for .irect !onsumption : *hen you order a material for stock, the system does not re+uire an a'c assignment as it occurs automatically after each (/. Furthermore, the #alue and the +uantity of the stocked material are updated in the // record. To order a material for stock, the material must ha#e a // record. *hen you procure for direct consumption, you specify the consumption purpose by entering an account assignment for example, a cost center" .A'c assignments are possible for the following purchasing documents: PRs, POs, OAs

Master Records fro

the Purchasing !ie" : /aterial /aster .ata, -endor /aster .ata, Purchasing /aster

.ata such as − Purchasing &nfo ,ecord, Source )ist, 0uota Arrangement, !onditions, -endor e#aluation". Material Master Data: The following list shows some types of information a // record contains. 1asic .ata, Accounting, /aterials planning and control, Purchasing, Storage, Forecasting, Sales 2 distribution# • Purchasing $alue %e&: 3ey defining #arious #alues for purchasing functions, such as reminder inter#als and tolerances. The system generates the reminders or urging letters expediters" to be sent to a #endor with regard to outstanding +uotations, outstanding order acknowledgments, or o#erdue deli#eries, automatically. • Alternati$e 'nits of Measure:

• Order unit : 4nit of measure in which a material is ordered. &t is the default unit in purchasing functions.
• Order (rice unit: 4nit in which the #endor in#oices you. The order price unit is defined in the P$ or in the purchasing info record. &f you ha#e defined an order price unit in the P$, the (, will be recorded in both the order unit and the $P4.

• Sales unit: 4nit of measure in which a material is sold. &t appears as default in a sales order and can be changed there.
• 'nit of issue: 4nit of measure in which a material is issued from the warehouse'stores. 5ou can use this unit of measure in con%unction with goods issues and physical in#entory acti#ities.

• !ariable 'nits of Measure: &n the // record, you can specify that the material can be procured in a unit of measure that
differs from the order unit. &f the material can be ordered in more than one unit of measure, enter 1 in the Variable order unit field. This setting is then adopted in the purchasing info record and allows you to enter an order unit that differs from the one in the purchasing info record when creating or maintaining a P$ or source list. &f you do not allow a #ariable order unit in the // record, you must use the order unit from the // record. !endor Master Data(6378): A #endor master record contains the #endor9s name and address, as well as data such as:The currency used for ordering from the #endor, Terms of payment, :ames of important contact persons sales staff". The #endor master record also contains accounting information, such as the rele#ant control account reconciliation account" in the general ledger. Therefore, the #endor master record is maintained by both Accounting and Purchasing. The account group determines, for example, that only those screens and fields of the #endor master record that are needed for the rele#ant role of your business partner are displayed and ready to accept user input. The account group determines: • The type of number assignment and the number range from which the account number used by the system to identify the #endor is assigned

• *hether or not a one;time #endor is in#ol#ed • *hich data retention le#els below the purchasing organi<ation are allowed for example, #endor sub;range" • *hich partner determination schemas are #alid The 1usiness Partner =#endor= can assume different roles in its dealings with another enterprise. Accordingly, in a procurement transaction, the #endor is first the ordering address, then the su((lier of goods, then the in$oicing (art&, and finally the (a&ee. For this reason, se#eral partner roles partner functions" can be assigned to the #endor. The following partner roles are used in //: -endor )F", $rdering address 1A", (oods supplier *)", &n#oicing party ,S" -endor Sub;,anges -S,s" subdi#ide a #endor9s total product range according to a #ariety of criteria. 5ou can specify which materials or articles belong to which -S, in the info records of the rele#ant #endor. 5ou can maintain certain data at #endor sub;range le#el. For each sub;range: o o 5ou can maintain different data !ertain conditions apply, you can maintain and change separate conditions for each #endor sub;range.

5ou can enter a #endor9s sub;ranges in the #endor master record. -endor sub;range assignment in the info record enables the system to reduce multiple relationships e.g. where se#eral #endor ordering addresses exist for a plant" to a uni+ue one. $ne;Time -endor /aster ,ecords: A =one;time #endor= master record is used for se#eral #endors. *hen creating a )one* ti e $endor) aster record, you must assign a one;time account group. This account group determines that the #endor; specific fields are suppressed. &nfo records are created automatically when you order a material. 5ou can also create, change, and delete info records.

Purchase Re+uisitions(/>?8:): ,e+uisitions can be created either directly or indirectly. The creation indicator
in the re+uisition shows whether the re+uisition was created directly or indirectly. &t is displayed in analyses of re+uisitions and in the statistical data of a re+uisition item. ,e+uisitions can be created indirectly in the following ways: -ia -ia aintenance orders, -ia (roduction orders# aterials (lanning and control, -ia net"or%s,

A P, consists of a number of items, for each of which a procurement type is defined. The following procurement types exist: Standard, Subcontracting, !onsignment, Stock transfer, >xternal ser#ice. 1efore you create a P,, you need to consider the following: If &ou "ant to ### specify an a'c assignment for the item order a material "ith a master record order a material "ithout a master record order a material for a manufacturer part number /P:" enter a #endor as a preferred source of supply create a large number of re+uisitions for the same re+uirement e.g. for a sales order" -hen &ou need ### the a'c assignment category and a'c assignment data the material number the a'c assignment category and a'c assignment data, the P(, the #aluation price, the /(, and the short text. the /P: material number the #endor number a number, which you can specify yourself, to monitor the progress of the re+uisitions the re+uirement tracking no."

ha#e the deli#ery date determined by the system make no entry in the Delivery date field .eli#ery date @ current date A planned deli#ery time for material A purchasing department processing time"
Creating a PR * "ith Master Record: 5ou can specify that Purchasing is to enter into a longer;term purchase agreement with a #endor $As" on the basis of the P,. &f you do so, Purchasing cannot issue a P$ against the re+uisition, it can only set up such an agreement either a =contract= or a =scheduling agreement=".&n this case, enter rv for =outline agreement=" in the Document type field.

For each item, enter the following data: B /aterial no., B P(, B 0uantity, B .eli#ery date &f Purchasing is to set up an outline agreement, you will not be able to specify a deli#ery date.", B Plant and storage location if known".

Creating a PR . "ithout Master Record: For each item enter the following information: Bshort text, B P(, B A'! assignment category, B 0uantity and unit of measure, B .eli#ery date, B /(, B Plant and storage location, B !urrency local or foreign". !hoose Goto → Details to enter the #aluation price for the material on the item details screen. The price should reflect the #alue based on the order unit. &f you entered an account assignment category other than u unknown", press ENTER in order to enter additional account assignment data for example, the (') account number". To change a purchase re+uisition, you need to consider the following: If the re+uisition ### has already had a P$ issued against it has been appro#ed was created by /aterials Planning then you must inform the purchasing group changes are only possible to a limited extent and may themsel#es be sub%ect to appro#al you may not be able to change the re+uisition the re+uisition +uantity and deli#ery date may be critical. 5ou may ha#e to notify the materials planner before making any changes. /o" do &ou chec% the re+uisition status0 .isplay the re+uisition statistics. .isplay the release status. !heck the re+uisition creation indicator

Creating RF1s:

/anually, !opying using the referencing techni+ue, automatically. 1efore creating an ,F0, you should consider the following: -endors, .eadlines, :umber assignment, !ollecti#e number, /P:. The collecti#e number 87" enables you to track all ,F0s for a gi#en competiti#e bidding process. &t is same as other purchasing docs except that you cannot enter an account assignment in an ,F0. A +uotation is legally binding on the #endor for a certain period. Creating an RF1 Manuall&( />C8): &n the initial screen enter the deadline for submission of +uotations, the purchasing organi<ation, and the purchasing group. .ocument data: RFQ type, RFQ, $rgani<ational data: >nter the key for your purchasing organi<ation and purchasing group. .efault data: An entry in any of these fields, the #alue becomes the default #alue in each item. 5ou can change this #alue at any time. &n the item o#er#iew screen for each item, enter: The number of the material, +uantity, deli#ery date, plant and that of the

storage location if known". And then enter the #endor number.
Creating an RF1 b& Co(&ing or Referencing: ,F0 by copying an already existing one or adopting items from a P, or an $A. Creating a Deli$er& Schedule for an RF1: >nter this data in the deli#ery schedule for the rele#ant P$ item. Select the desired

item in the item o#er#iew. !hoose Item → Delivery schedule.

2ntering a 1uotation Against an RF1(M234): 5ou can enter a #endorDs +uoted prices in one of two ways:

• •

5ou enter the net price per unit in the Net price field. This price includes the #endorDs normal discounts and surcharges only. !ash discounts for prompt payment" and taxes e.g. #alue;added tax" are calculated separately. 5ou enter the gross price in the Net price field, and maintain the conditions for the item. Then the system automatically replaces the entered gross price with the calculated net price

$rder Price 4nit of /easure": &f the +uotation price is based on a different unit of measure than the one you normally use that is, the order unit", enter the order price unit next to the net price in the OPUn field on the item o#er#iew screen. >nter the code for any rele#ant taxes for example, #alue;added tax ; -AT" in the Tax code field !reating an &nfo ,ecord: 5ou should create an info record for +uotations that you decide to accept. &f an info record is a#ailable, the conditions from the +uotation are automatically suggested when a purchase order is created. &f the +uotation is to be stored in a purchasing info record, fill the In oUpdate field on the item detail screen.

Co (aring 1uotations: 5ou can compare the prices from all +uotations recei#ed as a result of a competiti#e bidding process

using the (rice co (arison list . The comparison list ranks the +uotations by item from lowest to highest price. &f a +uotation is submitted in a foreign currency, the price is automatically translated into the currency of the company code, which is determined by your purchasing organi<ation. 5ou should therefore make certain that up;to;date exchange rates are defined in your system. !hoose the comparison #alues to be used. o Reference +uotation: 5ou can compare the +uotations within the list with a sample +uotation. The system displays the percentage de#iation between each +uotation in the list and the sample +uotation. o Mean5 ini u $alue +uotation: The price comparison list can also display a =fictitious= +uotation reflecting the a#erage or minimum #alue of all +uotations. Select either the !ean or !inimum value "uotation field to choose the type of fictitious +uotation. o Percentage basis: The price comparison list displays the percentage of each item in relation to the maximum, minimum, or a#erage price. To determine the display type, enter one of the following:  6 Eighest #alue for each item is the 877F #alue  * )owest #alue for each item is the 877F #alue  =G= /ean #alue for each item is the 877F #alue Price co (utations: Select the appropriate field to specify which of the following should be taken into account in determining the comparison price: B !ash discount, B .eli#ery costs, B >ffecti#e price. Then #$ecute. The price comparison list displays the price per item in the base unit stored in the material master record. From the price comparison list, you can do the following: • • • • • .isplay additional information about the material master record for a particular material .isplay additional information on the +uotations in the price comparison .isplay a certain +uotation .isplay a #endor master record &n#oke #endor e#aluation functionsHby positioning the cursor on A #endor, − A material, − Τhe +uotation data e.g. price or rank"I.

Sa#ing the /arket Price: The market price is the basis for appraising the #endorDs price le#el for a material and is used for #endor e#aluation purposes. A market price can apply to a material or a material group. 5ou can store a price as the market price from within the price comparison list. Position the cursor on the desired price and choose #dit → %ave mar&et price. ,e%ecting 0uotations: 'hoose RFQ("uotation → Quotation → !aintain or from Price !omparison→ Edit → !aintain Quotation >nter the ,F0 number for the +uotation and press ENTER .The +uotation item o#er#iew appears. Set the re%ection indicator column R) for each item you wish to re%ect. 1y choosing #dit → Fast chan*e, you can set the indicator for all items in a single step. Sa#e the +uotation.

Purchase Orders:

A purchase order P$" consists of a document header and a number of items. The information shown in the header relates to the entire P$. A procurement type is defined for each of the document items. The following procurement types exist: Standard, Subcontracting, !onsignment, Stock transfer, >xternal ser#ice. • !onditions: !onditions can apply at #arious le#els: To the entire purchase order, at item le#el to the material. • Account Assignment: !osts can be apportioned among #arious !ontrolling ob%ects #ia the account assignment. • -endor !onfirmations: -endors can issue confirmations to the rele#ant purchasing organi<ation indicating their compliance or non;compliance with scheduled deli#ery dates. • P$ Eistory: The transactions following on from a P$ are documented in the P$ history on an item;specific basis. • Partner ,oles: &nstead of the #endor as the order recipient, other business partners can appear in #arious partner roles. • Plant: &n the purchase order, each item is destined for a certain plant. >ach plant belongs to a company code. • Texts: 5ou can enter text in a P$ directly or change texts that are suggested by the system. There are two kinds of text: Eeader text, &tem text. • ,elease Appro#al" Procedure: P$ can be sub%ect to a release clearance, or appro#al" procedure. • The item category determines whether the material defined in a purchase order item: ,e+uires a material number, ,e+uires an a'c assignment, &s to be managed as a stock item, ,e+uires a (, and'or an &,. Standard Ite Categories in POs:


categor& Characteristics (oods and in#oices can be recei#ed /aterial necessary, :o a'c assignments, /aterial kept in stock, (, necessary, &n#oice receipt not necessary. /aterial number necessary, (, necessary, :o in#oice receipt, Account assignment necessary, (, and &, can take place Account assignment not necessary, (, not necessary, &, necessary, .ocument type F$ necessary

Standard !onsignment Stock transfer Third;party )imit

Subcontracting (oods can be recei#ed, &n#oice receipt necessary

Creating a Purchase Order: 5ou ha#e the following options: !endor %no"n, !endor un%no"n, Creation of POs fro assigned re+uisitions, Stoc% transfer, !endor*Managed In$entor& (!MI)# Creating a Purchase Order Manuall& (!endor 7no"n): To create a P$ manually, you re+uire the following information: Deli$er& date: >ither enter or lea#e the field empty. &f the field is empty, the system determines the deli#ery date from the current date plus the planned deli#ery time for the material. Account assign ent: For each item to be posted to a consumption account, you need the account assignment category and the account assignment data for example, the number of the cost center to be charged". Material nu ber: &f no material master record exists a short description of the material, the a'c assignment, and the /(. MP8 aterial nu ber, Plant, 8u ber assign ent, Price#

!endor: The #endor must ha#e a master record. &f the firm that will in#oice you differs from the firm that will actually supply the goods, enter the #endor number of the former in the Invoicin* party field in the P$ header data. &f you specify the in#oicing party, the latter9s number is used instead of the supplying #endor9s number when the in#oice is entered in your system. Creating a PO * 9ith Master Record: $n the initial screen, enter the necessary data or change the existing default #alues as necessary. &f you enter the -endor Sub;,ange on the P$ item details, the system will determine any #ariant data stored in the #endor master record by means of this -S, an ordering address that differs from the #endorDs address, or different terms of payment". &n the item o#er#iew for each item, you must enter the following: Material, Order +uantit&, Plant5storage location, 8et (rice# The default #alue for the net price is taken from the purchasing info record. &f no info record is a#ailable, it is taken from the last document. &f the price should de#iate from the net price of the last document, enter the net price on the item detail screen. Price unit5order (rice unit: &f the specified price relates to a unit that differs from the order unit, here you can enter the order price unit OPUn column" and the price unit per column)+ 5ou can use the 'ash bud*et mana*ement function in Purchasing to enter a financing entity, a funds center, and a commitment item. Creating a PO * 9ithout a Master Record: – Material: )ea#e the !aterial column blank. >nter a short description of the material in the ,e$t field and the material group in the !aterial *roup field. – Account assign ent, – Order +uantit&, – Price, – Price unit5order (rice unit, – Deli$er& date, – Plant5storage location Creating a PO b& Co(&ing or Referencing: Creating a Purchase Order 9ith :ero !alue: &f you wish to monitor the deli#ery dates of a material which is not sub%ect to #alue;based in#entory management e.g. samples", you can create a <ero;#alue purchase order for the material. Eowe#er, you additionally set the Free o char*e indicator in the item o#er#iew. The system will then set the net price of the P$ item to 7 and cancel the IR in#oice receipt" indicator on the item o#er#iew screen. The indicator is automatically set in the standard system." The system will not now accept any incoming in#oices relating to this purchase order. Account Assign ent: Specification of the ob%ects e.g. cost center, sales order, pro%ect" that are charged in the case of a purchase order for a material that is intended for direct usage or consumption.5ou can specify one account assignment for an

Account Assign ent Categor&: The account assignment category determines: • The nature of the account assignment cost center.up= basis.item. whereby one is debited in full before a posting is made to another one in which case. &n the Distribution field. *hen specifying multiple account assignment for an item. and so on" • *hich accounts are to be charged when the incoming in#oice or goods receipt is posted • *hich account assignment data you must pro#ide Account Assign ent Categories: Descri(tion Asset $rder Production order 1usiness process !ost center Sales order &ndi#idual customer re+uirement Pro%ect 4nknown Re+uired account assign ent data /ain asset number and sub.#aluated as the item has been ordered for direct consumption" in the deli#ery sub. 'nits of Measure in Purchase Orders: A purchase order contains two units of measure: . for this item as non. specify whether the costs are to be apportioned on a +uantity basis or by percentage B &n the Partial invoice field. or whether the #alue of such a partial in#oice is to be distributed among all account assignment items in e+ual portions.*ith multiple account assignment. S(ecif&ing Multi(le Account Assign ent: This procedure allows to apportion the costs associated with a P$ item among se$eral cost centers. Eow is the partial in#oice amount part of the ordered +uantity has been deli#ered and in#oiced" can be distributed. some account assignment items may not be debited at all as a result of a particular in#oice". Put Jk9 in the a'c assignement.$rder (rice unit: This is the unit that applies in connection with the net price and which is taken as the basis for in#oice #erification.$rder unit. proportionally or on a =progressi#e fill. . on a +uantity or percentage basis. B Select the GR non-val+ field to designate the (. &f the order price unit does not correspond to the order unit. specify whether the #alue of a partial in#oice is to be allocated to indi#idual account assignment items successi#ely. for example". the account assignment data entered takes the form of indi#idual account assign ent ite s. sales order. and if no con#ersion factor is specified in the system.number $rder and (') account number Production order number 1usiness process and (') account number !ost center and (') account number Sales order and (') account number Sales order and (') account number Pro%ect and (') account number :one 5ou can change the account assignment category after entering the item pro#ided that field selection has been set up accordingly in !ustomi<ing. . The number of the (') account to be charged can be automatically suggested by the system pro#ided that automatic account determination has been defined for the chart of accounts of the rele#ant company code. you must consider the following points: • • Eow is the net #alue of a P$ item to be distributed apportioned". you must enter a con#ersion factor on the item detail screen. and Jcost centre9 in the a'c assignment category of item detail. or of item detail screen. Auto atic Account Deter ination: The system attempts to suggest a specific (') account for a gi#en preliminary account assignment./ultiple account assignment allows you to apportion the cost of a material co#ered by a P$ among your own cost center and se#eral others.

$rder +uantity $rder unit (ross price per unit $rder price unit number" $rder price unit !on#ersion factor KC 1ox L87 8 kg KC boxes @ 8 kg 'nits of Measure in the Info Record: 5ou can store the order unit and the order price unit in an info record. you should consider the following • -hird*(art& order: &f a third. the term Free on /oard 0FO/) means that seller fulfills his obligation to deli#er when the goods ha#e passed o#er the ship9s rail at the named port of shipment. the item. the order unit in the re+uisition is o#erwritten by the order unit in the info record. • Re+uisition: 5ou can also enter an order unit that differs from the base unit of measure stored in the material master record in a purchase re+uisition. 1efore you can use (. This method can be ad#antageous.based (. !ariable Order 'nit: 5ou specify it in the material master record purchasing data". • 2A8: &nternational article numbers such as the >uropean Article :umber #. *hen a re+uisition is con#erted into a P$.based" in#oice #erification. A goods receipt must occur before the in#oice is entered in the system. Deli$er& Instructions: 5ou enter deli#ery instructions as either header or item text: . the Variable order unit field must set to acti#e. op.receipt. The reference document for the in#oice is not the P$ but the deli#ery note or the goods receipt document. opu. 5ou will find the order unit on the re+uisition item detail screen. &n a purchasing document. $therwise. for example..specific &ncoterms are set out in addition to the generally applicable ones at header le#el. Shi((ing Instructions: These are the packing instructions the #endor has to comply with when shipping the ordered materials. *hen the document is outputted.recogni<ed terms of deli#ery reflecting the standards set by the &nternational !hamber of !ommerce &!!". the order unit is not o#erwritten when you enter a P$ item with a material number. The corresponding text is then included in the purchasing document printout. &f you work with #ariable order units. As a result. 5ou can enter >A: or 4P! units of measure in the purchasing document if: o o The base unit of measure and the order unit in the material master record differ The #ariable order unit in the material master record is acti#e Incoter s and Shi((ing5Deli$er& Instructions: Incoter s: &ncoterms are internationally. This enables the system to automatically adopt the order is generated from a sales document. you can enter an order unit that differs from the order unit defined in the material master record. the following prere+uisites must be satisfied: • • The indicator for (.oods*Recei(t*<ased In$oice !erification: &n goods.. the sales unit is adopted as the order unit. The rele#ant defaults come from the purchasing info record..based &-" must be selected for the rele#ant item in the purchase order item detail screen". when you know the order will be fulfilled by means of many partial deli#eries.N or the 4ni#ersal Product !ode UP'" with different units of measure may ha#e been defined for the material.based in#oice #erification (. This depends on your billing arrangement with the #endor. For example. the in#oice relates not to the purchase order. but to indi#idual deli#eries..for any #endor or the purchasing info record B for a particular #endor The entry in the info record has priority". .based in#oice #erification. 5ou specify them for an item by entering the predefined code for shipping instructions. and con#ersion factor from the info record for use in purchasing documents. 5ou can specify &ncoterms for an order item that differ from those in the P$ header.

• (oods remain at the end of a promotion • (oods remain at the end of a season • The #endor asks for the merchandise to be returned • (oods ha#e to be returned'destroyed because they are spoiled.ate descriptions. In$oicing Plan: The in#oicing plan is a facility that allows you to schedule desired in#oicing dates for planned procurements independently of the receipt of the rele#ant goods. you can specify the #aluation type in the P$.Materials Sub=ect to S(lit !aluation: A material that is sub%ect to split #aluation is one that is #aluated at different prices. such as the following: &n#oicing plan type. This enables you to order goods from and return goods to a #endor in the same purchase order. or for SAP . &t determines whether the material is sub%ect to split #aluation.eturns to #endor and store returns returns from plant to plant. Integration: *hen you sa#e the in#oicing plan.eturning discontinued articles to the #endor. but can ha#e in#oices created automatically by the system on the basis of the data a#ailable in the purchase order and then release them for payment to the #endor.ate categories. broken or of inferior +uality • . &t lists the dates on which you wish to create and then pay the in#oices in +uestion.eturns to #endor can be managed completely on the procurement side: They lea#e the site at the recei#ing dock i. . .e. The #aluation category is defined in the master record of a material. it has se#eral.R "ithout Reference to PO: (oods receipt must ha#e a reference a P$ . when the #endor makes a deli#ery" and the rele#ant items are handled as negati#e #alues in &n#oice -erification. $ther documents that can be referred are. The P$ item must ha#e account assignment 5ou must use )ogistics &n#oice -erification • • &f you wish to use automatic settlement for periodic in#oicing plans. &nstead of ha#ing a single #aluation type. &f you work with standard purchase orders. Returns to !endor and Store Returns: . .eturns order items can be entered in a purchase order alongside other order items. without reference to a system document. a merchandise distribution. *hich #aluation type you can enter for a material is determined by the #aluation category. SAP recommends working with the order type FO framework order"+ An extended #alidity period and a =reason for cancellation= are defined in the header of this type of purchase order. and to !ash /anagement and Forecast. shipping notification or a rough goods receipt. &f the material is split.ate proposals. 5ou do not wait each time for the #endor to submit an in#oice for goods supplied. automatic in#oice creation must be agreed with your #endor. since there is no predefined #alidity period that can be adopted in the in#oicing plan. a deli#ery. The specified #alidity period is adopted for the in#oicing plan. . Partial in#oicing plan . The specified material type must also be maintained in the material master record. The following two types of in#oicing plan are a#ailable: Periodic in#oicing plan . you must maintain the date determination rules accordingly in !ustomi<ing. • The merchandise in#ol#es empties or returnable transport packaging 5ou can mark articles to be returned when you are entering an item in a purchase order by selecting the R indicator 0returns item) on the item o#er#iew screen of the purchase order. a shipping unit.etail site to site" can be necessary for the following reasons. data is passed on to purchase order commitments. most often case". The reference data is then normally stated on the deli#ery documents. #val+ receipt sett+ delivery must be selected in the #endor master record. To be able to work with in#oicing plans: • 5ou must maintain certain settings in !ustomi<ing for Purchasin* under Purchase Order  Invoicin* Plan. .#aluated. .

you must consider the following: • • The #endor and purchasing organi<ation of the reference document must be the same as those of the agreement you are creating. if you wish to ha#e due dates suggested by the system as an entry aid. &t facilitates the largely automatic creation and payment of in#oices within the framework of the in#oice #erification process. Outline Agree ent Price !ersus Order Price: The net price in an outline agreement and the net price in a contract release order are two different prices. $n the other hand. or subscriptions". *hen creating a SA.g. you can define whether the dates are to be maintained manually or whether the system is to suggest in#oicing dates according to the specified rules. . &f you change the conditions. the total #alue of the P$ item is in#oiced on each due date. The net price of an item listed in an outline agreement is based on the conditions stored in the agreement. Therefore there is no system support in the form of date proposals.istributed contracts • Scheduling agreements: Scheduling agreement referencing a centrally agreed contract An outline agreement consists of the following elements: Docu ent header. &n the partial in#oicing plan.cost material or pro%ects in#ol#ing the procurement of external ser#ices that are to be sub%ect to stage payments such as plant construction pro%ects. =framework= or =umbrella= agreements". the total #alue of the P$ item is broken down and spread o#er the indi#idual dates of the in#oicing plan. Partial &n#oicing Plan: The partial in#oicing plan can be used for the in#oicing of high. 5ou can also flag due dates in a partial in#oicing plan as dates for ad#ance payments. &f you are creating an outline agreement by referencing a purchase re+uisition. or . the re+uisition must ha#e a document type for which the link to the rele#ant outline agreement has been defined. Ite s# Creating an OA b& Co(&ing or Referencing: by copying an already existing one or adopting items from an existing P. you can reference an existing plan when creating a new in#oicing plan. >nter the #alidity period and the target #alue of the contract mandatory for #alue contracts". leasing. Outline Purchase Agree ents: &t is a longer. The periodic in#oicing plan uses e#aluated receipt settlement >. Such agreements are subdi#ided into: • !ontracts: !entrally agreed contracts . &n the case of the partial in#oicing plan. rental. you wish to maintain the in#oicing dates agreed with the #endor yourself.term agreement between a purchasing organi<ation and a #endor regarding the supply of materials within a certain period according to predefined terms and conditions. &n !ustomi<ing for Purchasing. &n the case of the periodic in#oicing plan. or the in#oicing of indi#idual stages of a building pro%ect following completion in each case". .Periodic &n#oicing Plan: The periodic in#oicing plan can be used for regularly recurring procurement transactions e. the price in a contract release order may be calculated taking the following into account: • • The +uantity.S" program functionality. 1efore creating an outline purchase agreement using the referencing techni+ue.ate proposals can then be adopted from the former.dependent discount in a price'+uantity scale A discount or surcharge defined in the document header . you can reference a contract.F0. the net price of the outline agreement is recalculated and the pricing date ad%usted accordingly. The amounts corresponding to these dates are then not taken into account in the sum total of the in#oice items because ad#ance payments are set off against later in#oices. Eowe#er. =blanket=. =master=.

Contracts: A contract is a type of outline purchase agreement against which release orders releases" can be issued for agreed materials or ser#ices as and when re+uired during a certain o#erall time. Centrall& Agreed Contract: A centrally agreed contract is created without specification of a plant. such contracts may also be referred to as =national=.&n addition . or A reference purchasing organi<ation makes a contract a#ailable to other associated purchasing organi<ations. it is also possible to use #endors @ partners" of the purchasing organi<ations assigned to this reference organi<ation in the partner roles.le#el contract which may apply to a #endorDs entire corporate group and which can be utili<ed by other purchasing organi<ations within the enterprise. Such specifications may be hierarchically structured. =blanket order agreement=. and the indi#idual le#els of the hierarchy are referred to as =outline le#els=. you can maintain different partners for indi#idual plants or #endor sub. . if a price'+uantity scale exists. which defines the type of procurement e.frame.g. The partners you can store in the #endor master record in the Partner Roles #iew apply to a certain purchasing organi<ation. The use of such centrally agreed contracts usually results in more fa#orable conditions of purchase. for example. Eowe#er. 0uantities are specified in ser#ice lines. and =period contract=. An item of the procurement type =external ser#ice= contains a set of ser#ice specifications. &f certain plants are not to issue release orders against the contract. !alue contracts# Distributed Contracts: &n one particular SAP system you can create contracts that are to be made a#ailable to other independent SAP systems that is. The summary #iew of such a hierarchical structure is termed an =outline=. material groups. enabling the latter to issue release orders against this contract Plant Conditions: The centrally agreed contract allows prices and conditions to be determined indi#idually for each recei#ing plant #ia the Plant conditions function. . *hen you create contract release orders for plants without plant conditions. =group=.ranges. An item is assigned to an item cate*ory. =goods supplier=. The central system in which the contract is created" and the local systems in which procurement is also carried out using this contract" are all separate. you can =distribute= contracts to these systems". you are then asked to decide on one of them. and =in#oicing party=. data is exchanged A)>. &n order for changes to be continuously reflected in all systems and for correct data to be a#ailable to participating systems at all times. =blanket contract=. !ontracts can take the following forms: 1uantit& contracts. or ser#ices with prices and in many cases +uantities. two ordering addresses". you should block the central contract from use as a source of supply by these plants in the source list. Ser#ices can be released ordered. An enterprise with a central purchasing department @ . or 2 for subcontracting".eference Purchasing $rgani<ation" buying materials for se#eral plants can agree a high. &dentical data must therefore be kept in each system. item category 1 for consignment. the conditions of the contract item are used. ." A centrally agreed contract is in#ol#ed if: • • A single purchasing organi<ation procures for an entire corporate group. inde(endent SAP s&ste s. $ne ad#antage of this is that differences in transport costs due to #arying distances between #endor and recei#ing plant locations can be taken into account. the conditions in a contract release order correspond to those of the outline agreement. Partner Roles: Partner roles'partner functions include the roles of =ordering address=.g. &f you use a reference purchasing organi<ation in the contract. The plant is not specified until a contract release order is created. !osts can be apportioned among #arious !ontrolling ob%ects #ia the account assignment. or =corporate= contracts. 5ou can maintain different conditions for indi#idual plants in the central contract or different ordering addresses or goods suppliers in the #endor master record. =systems contract=.:ormally. *hen you create the release order. 5ou can also assign se#eral partners with the same role to a plant e. or called off against the contract" at item le#el or at the le#el of the ser#ice line. the price for the rele#ant +uantity in the release order is taken from this scale. 5ou can run a price simulation at item le#el in outline agreements.elease orders issued against the contract are logged in the release documentation." The contract consists of items defining the indi#idual materials.

it is possible to specify conditions in the document header. &tem category W is for #alue contracts only. . *hen you create a release order. the Purchasin* or*ani3ation field is not ready to accept input at the time the different partner roles are maintained. and the material group. Scheduling agreement releases comprising a header and the actual deli#ery schedule" are issued to the #endor. howe#er. 4se the account assignment category U if you are creating contract items for which an account assignment is re+uired but cannot be specified in the contract. the short text. such as a cost center.consignment material is in#ol#ed. and any instructions to the #endor are adopted from the contract automatically. PO5P.the material is unknown for similar materials with the same price but with differing. Lsubcontracting material is in#ol#ed. Creating a Contract Release Order: 1efore creating a contract release order. you can enter a discount in the header conditions if the #endor grants a discount on all Pos relating to the contract. enter the item category W. such as a cost center. for each of which a procurement type is defined. W. terms of external ser#ice. it is also possible to create a contract without specifying a plant a =centrally agreed contract=". The corresponding material master record must be assigned to the same material group specified in the referenced contract item. 9 * Set the item category to = =. then it must contain a #alid account assignment. &f the release order does not ha#e a material number. 0uantity to be released ordered". The person creating the release order against the contract must specify a #alid account assignment. the +uantity.the account assignment is unknown &tem category W allows you to enter a material group without entering the #alue or +uantity of the contract item. Subcontracting. Eowe#er. . deli#ery costs.eli#ery date The price.#alue and +uantity are unknown. !onsignment. #endor data. you specify the material data with or without reference to a material master record". you can specify the materials or components to be pro#ided to the subcontractor with respect to each scheduled deli#ery of the ordered item. For scheduling agreement items in#ol#ing subcontracting. The entries you must make for a contract release order depend on the item category and the account assignment category: M * Set the item category to = =. *hen you create the contract item. Stock transfer. material numbers". 1efore you create a contract Account assign ent. instructing the latter to effect deli#eries of the rele#ant material on the dates shown. and the price. . !endor# Plant> &t is needed. .eli#ery of the total +uantity of material specified in a scheduling agreement item is spread o#er a certain period in a deli#ery schedule. you need the following information: :umber of the contract. $ther contracts".F0s'+uotations . U. MP8 anuall&. For example. K. 'sing the referencing techni+ue ( Purchase re+uisitions. D. A scheduling agreement consists of a number of items. Source list. you need the following information: aterial nu ber. Creating a Contract: 5ou can create a contract as follows: Manuall&. !osts can be apportioned among #arious !ontrolling ob%ects #ia the account assignment.. Ite Categor&5Account Assgt# Categor& in Contracts: The following table shows you when to use which item or account assignment category in contracts: M. 5ou must then specify a #alid account assignment when creating the corresponding release orders. u as the account assignment category. The following procurement types exist: Standard.. 5ou can enter a material number in the contract release order. consisting of lines indicating the indi#idual +uantities with their corresponding planned deli#ery dates. &n the contract item. you can add items that are not specified in the contract. 5ou do not enter a price or conditions for the item. The discount is automatically taken into account when the release order is created. ' * a different a'c assignment category than 4 and the a'c assignment Scheduling Agree ent: A form of outline purchase agreement under which materials are procured on predetermined dates within a certain time period. &f you do not use a reference purchasing organi<ation in the contract.

or to Purchasin* to create or issue a PO or items re"uested by a user department)+ • 9ith release docu entation )PA": The schedule lines in the system ha#e internal character. Procure ent 'sing SA: *orking with scheduling agreements can shorten processing times and reduce the amount of paperwork you are faced with. &n the SAP System. Procure ent Process 'sing SA "ith Release Docu entation: A planning run takes place for the re+uired materials at regular inter#als. &n the standard system.e. &f you are using scheduling agreements. &n repetiti#e manufacturing in#ol#ing large +uantities. the Release docu+ indicator is selected for document type )PA in !ustomi<ing for Purchasin* under %chedulin* .spot 6 for messages".Time M&T" principle. . you cannot create or change schedule lines in the . &f you generate scheduling agreement deli#ery schedule lines in the AP$ system.-endors can issue confirmations to the rele#ant purchasing organi<ation indicating their compliance or *orking with such documentation affords the ad#antage that you can display the #alid scheduling agreement releases transmitted to a #endor o#er a certain period whene#er necessary. &n#entories can be reduced to a minimum. 5our #endors re+uire shorter lead times.ime 07I. &n this case you can make use of the scheduling agreement release types orecast 0FR') delivery schedule and 7ust-in-. you can work "ith or "ithout release documentation.ypes. This means that you can change them in any way you wish. they are immediately transmitted to the #endor the moment you sa#e them transmission time. The release documentation allows you to display the releases transmitted to a #endor o#er a certain period in order to establish exactly when you transmitted which information to the #endor. Integration: !ustomers using the . There is no release documentation in this case.'N System. This is controlled #ia the document type. Prere+uisites: • 4se a document type for scheduling agreements with release documentation.compliance with scheduled deli#ery dates. i. you can use the application component PP /aterial . • &f scheduling agreement releases are to be generated automatically #ia planning runs. you must set the M&T deli#ery schedule indicator in the material master record Purchasin* or !RP 8 #iew". 5releasin*5 can be re*arded as e"uivalent to 5*ivin* the *reen li*ht5 to *o ahead 4ith a certain action 0e+*+ to the vendor to deliver a certain "uantity o materials.'N system. The schedule lines stored in the system are not transmitted to the #endor until you explicitly create a scheduling agreement release which may take one of two forms: a forecast deli#ery schedule or a M&T deli#ery schedule". . Note on the term "release": In !! Purchasin*.e+uirements Planning for this purpose. Scheduling agreement releases are created on the basis of these schedule lines. and B) in connection 4ith an internal approval or e$penditure authori3ation process or purchasin* documents+ In both cases.) delivery schedule. • 9ithout release docu entation )P": The schedule lines immediately ha#e official character.'N system. 5ou can carry out your manufacturing operations on the Must. this term is used A) as a *eneric term coverin* various &inds o order document issued a*ainst outline a*reements. Purchasing must designate a certain scheduling agreement as the uni+ue source using the source list facility.eli#ery scheduling enables #endors to plan and allocate their resources more efficiently." • To work with M&T deli#ery schedules. 5ou can either generate schedule lines and SA releases in the AP$ system.*reement  De ine Document . document type )PA is supplied for this purpose.dvanced Planner and Optimi3er AP$" can generate schedule lines and releases against scheduling agreements in the AP$ system. 5ou specify this by means of the #$t+ plannin* indicator in the additional data for the scheduling agreement item. SAP recommends working with scheduling agreements with release documentation. which can be spaced out o#er a longer period. the goods receipt is posted in the . &n the standard system. This automatically generates deli#ery schedule lines for scheduling agreements. Smaller deli#eries are re+uired. or use the AP$ system exclusi#ely for planning and generate the releases in the . &n both cases. The indicator must also be selected in the additional data for the SA item. it is desirable for releases to be generated against a scheduling agreement automatically. These are then issued to the #endor.

&n the item o#er#iew screen enter the data for each item material." and a'c assignment.g. P$'P(. you should create a stoc% trans(ort scheduling agree ent scheduling agreement for longer. the ad#antage is that the #endor recei#es more detailed deli#ery data from you at shorter time inter#als in the form of M&T schedules.• The materials planner'in#entory controller can first check the schedule lines and then manually create a release F. enter the number of days calculated from the current date" defining the period after whose expiration the trade. Schedule lines falling within this time <one are thus less binding that those falling within the firm <one. 5ou can define the following time <ones: • Fir ?one (?one @) go.ahead for procurement of input materials": This is the =semi. • Alternati#ely. &n the . The firm and trade.firm <one. it is assumed that the rele#ant material is procured in accordance with the conditions that apply to this <one 5ou can specify whether /aterials Planning may change schedule lines that fall within the firm or trade. /ake any necessary changes e. $ther scheduling agreements. /aterial without material master record: enter B A short description.! or M&T schedules" can be generated automatically by the system. the #endor is onl& entitled to charge you the material costs. a'c assignment category column . he recei#es a rougher indication of your deli#ery re+uirements at longer inter#als in the form of forecast deli#ery schedules.B /(. !hoose Item → !ore unctions → . • -rade*off ?one (?one A) go. 1efore you create a scheduling agreement manually. After the scheduling agreement releases ha#e been created. <one ends and the planning <one begins. the releases F.! or M&T deli#ery schedule" from within the scheduling agreement. 5ou can set up the system in such a way that releases are generated for changed scheduling agreement items materials" only.".s. and Planning :ones: . -rade* <ones.S:AST77. &n the header data screen enter the duration of the <ones. the terms of payment" and define the header conditions. &n addition. &f you work with both types of schedule. enter a number of days calculated from the current date" defining the period after whose expiration the firm <one ends and the trade. This is normally done directly after the planning run. they are transmitted to the #endor #ia the message control program . Creating a Scheduling Agree ent: 5ou can create /anually or 4sing the referencing techni+ue P. The target +uantity and the order unit.firm= <one. &t is sensible to carry out the planning run daily and generate deli#ery schedules automatically once a week. 5ou ha#e the option of working with both forecast and M&T schedules or only with forecast <one begins. /P:. . deli#ery is tentati#ely scheduled for +uite a long way into the future" fall within the planning <one. The releases can be transmitted either directly they are sa#ed or at a later point in time. Defining the Fir . gi#ing the #endor the go. the #endor is entitled to charge you with both production costs and the costs of procuring input materials incurred by him as a result of the cancellation. a'c assignment etc.*reement type field specify )PA or )P. &f you cancel a schedule line that falls within the firm <one. !heck the other fields on this screen. Creating a Scheduling Agree ent Manuall&: &n the . specify whether /aterials Planning may change schedule lines that fall within the firm or trade. .rade-o 3one field. For each schedule line that falls within a certain <one. for example. price.dditional data: &n the Firm 3one field.ahead for production": The schedule lines within this <one count as firm and thus as fully binding.F0s'+uotations. target +uantity. &n the /indin* or !aterials Plannin* field. • Planning ?one (?one B) forecast" : All schedule lines that lie beyond the first two <ones that is.ahead to procure necessary input materials to manufacture the item ordered. &f you cancel a schedule line within this <ones are printed out in the schedule for the user9s information.distance stock transfers". >nter De ault Data+. you need the following information: A'c assignment. !entrally Agreed !ontracts) &f you wish to set up a scheduling agreement not with one of your #endors but with one of your own plants.olling deli#ery schedules created under SAs are di#ided into different time <ones indicating the degree to which the lines of the schedule are binding.

b.eterministic planning procedure e.Creating a Standard Deli$er& Schedule for an SA Ite : To create deli#ery schedule lines for a SA item. These are snapshots of the o#erall deli#ery schedule stored in the system at gi#en points in time. you must explicitly generate SA releases. dependent re+uirements".". it determines any backlogs and immediate re+uirements.P group for materials you wish to procure by means of scheduling agreement releases. Materials Planning and SA Release: The Planning . !hoose the 7I. it checks any applicable tolerances in the case of SA releases created due to changes to the o#erall schedule in the system.e. &n creating such releases. P. use the +uota arrangement to apportion the re+uirements among the different #endors. times. delivery schedule indicator 1 in the Purchasin* #iew if you want to work with M&T schedules. Scheduling Agree ent Releases: SA releases pro#ide information to #endors regarding the +uantities of a material that are to be deli#ered and the desired deli#ery dates. 5ou create scheduling agreement SA" releases deli#ery schedules" comprising the schedule lines for a certain scheduling agreement item. The +uantities and dates in the current schedule stored in the system thus directly reflect current re+uirements of materials.g.<e calculation e. /aterials Planning then continually updates the o#erall deli#ery schedule. 5ou can also create schedule lines manually. d. /aterials Planning generates deli#ery schedule lines for SA items. &t generates an SA release in accordance with the creation strategy and the entries on the initial screen for SA release creation. the system proceeds as follows: a. &f a creation profile exists. &f a creation profile exists. Subse+uently. >xact lot. • . >6".un continually changes the o#erall deli#ery schedule for a scheduling agreement as a result of new or changed material re+uirements e.! or M&T schedules".g. you need the following information: • The scheduling agreement number and the number of the item to be scheduled • A list of the deli#ery dates.g. &f a creation profile exists. scheduled" dates and +uantities. a more detailed breakdown is pro#ided. &n the procurement of materials using scheduling agreements. showing the exact +uantities re+uired by the buying entity plus the corresponding deli#ery dates. Separate /. A scheduling agreement release enables you to record the current status of the lines of a deli#ery schedule stored in the system for a scheduling agreement item and then transmit this status to the #endor. re+uirements with regard to deli#ery and production lead times are usually handled as follows: The #endor is pro#ided with forecasts monthwise" on the basis of which he can plan and initiate his procurement and production acti#ities. it aggregates the release i. &f you ha#e se#eral SAs for a material. Snapshots of the current o#erall schedule are transmitted to the #endor as SA releases F. The releases deli#ery schedules" are transmitted as messages to the #endor. !hoose Procurement type F external procurement" in the !RP 8 #iew to ha#e SA deli#ery schedule lines generated in materials planning. SAP recommends the following settings: • o o o o o Material Master Record: . and +uantities you ha#e negotiated with the #endor &f you are using scheduling agreements "ithout release documentation document type )P". the message is generated directly. The purpose of using SA releases is to pro#ide the #endor with the information he needs to deli#er the desired +uantities of the rele#ant materials on the dates they are re+uired. &f you are using scheduling agreements "ith release documentation document type )PA". Source Cist and 1uota Arrange ent: !reate a source list record for each scheduling agreement item and set the indicator for rele#ance to materials planning to K.

Must. the timing of deli#ery is usually expressed in terms of specific days or e#en times of the day. Plannin* run9 o 'reation indicator9 Set the %. the system adopts the (. The schedule lines are recorded with the aid of the release documentation and can thus be displayed and #erified at any time.Deli$er& Schedules): There are two kinds of scheduling agreement release: • Forecast F. processing time and the planned deli#ery time from the scheduling agreement item for scheduling purposes see option a"". you can ma$e scheduling agreement releases (%& and '"( ) a)aila*le to your )endors )ia the "nternet. 5ou specify in the /. $therwise. The release documentation enables you to see which schedules you transmitted to the #endor during the last two weeks. the system takes the current date date on which the planning run takes place" as the deli#ery date. processing time to 7 in the . . All ti e (ortions of for"ard scheduling are D: Set the planned deli#ery time and the (. you can also specify that the system is to work with a deli#ery date that lies in the past see option b". b. Assign this /. • Using creation profiles. &f the re+uirement date lies in the past.rou( (for Materials Ordered $ia SA Releases) /aintain the following settings in !ustomi<ing for Production under !aterial Re"uirements Plannin*  !RP Groups  'arry Out Overall !aintenance o !RP Groups: #$ternal procurement • %chedulin*(document type9 &f you set the %ched+ in o+(a*mt+ indicator. &n such schedules.• Custo i?ing Materials Planning Plant Para eters: !hoose one of the following options in order to ha#e /aterials Planning generate schedule lines for scheduling agreement items in accordance with re+uired +uantities and dates: a. the timing of deli#ery is usually expressed in terms of calendar months or weeks. %tart in past9 4sing the %tart in past field. MRP .Time M&T" deli#ery schedule: Pro#ides the #endor with data on re+uired +uantities and desired deli#ery dates'times co#ering the near future#&n such schedules. o The schedule lines of a SA release contain finali<ed information for the #endor regarding +uantities and deli#ery dates.dditional data for the scheduling agreement item. and check the correctness of goods receipts against the rele#ant schedule lines. you can define the criteria for the creation of SA releases (for example. for example. sched+ lines indicator to N as a general precondition for the generation of deli#ery schedule lines under scheduling agreements. you can influence the quantities and dates transmitted). SAP recommends defining the Creation profile field as a mandatory-entry field (in ustomi!ing for Purchasing: Scheduling Agreement → Define Screen Layout at Document Level).P group that a start date that lies in the past is allowed. SA Releases (Forecast or EI.P group in the master records of the materials ordered #ia SA releases. the system always generates SA deli#ery schedule lines whose deli#ery dates correspond to the re+uirement dates because the system ne#er carries out forward scheduling.!" deli#ery schedule: Pro#ides the #endor with longer*ter data regarding the +uantities needed of a material and when deli#ery is re+uired. the deli#ery date corresponds to the re+uirement "f you use the Supplier #or$place. Set the purchasing department processing time to 7 in !ustomi<ing for Production under !aterial Re"uirements Plannin*  Plant Parameters  'arry Out Overall !aintenance o Plant Parameters in the Plannin* Run area under #$ternal Procurement. Start date lies in the (ast: &n this case.

the M&T schedule indicator must be set in the material master record Purchasin* or !RP 8 #iew" and the .*reement  De ine Document . This message transmitted to the #endor then includes all releases relating to all scheduling agreement items i. the Release docu+ indicator is selected for document type )PA in !ustomi<ing for Purchasin* under %chedulin* . release)+ A creation profile is defined on a plant. i. Messages for SA Releases: The system can generate a separate message for each release created for a scheduling agreement item. the #endor recei#es %ust one document per scheduling agreement". Deter ining the Agreed Cu ulati$e 1uantit&# Purchasing Info Records: The info record contains: • ." For SA releases to be transmitted as messages to the #endor. &n the standard system.ata such as prices and conditions that you can store for the rele#ant purchasing organi<ation or plant • The number of the last purchase order • Tolerance limits for o#erdeli#eries and underdeli#eries • The planned deli#ery time lead time re+uired by the #endor to deli#er the material" • -endor e#aluation data • An indicator showing whether the #endor counts as the regular #endor for the material • The #endor sub.e.• Scheduling agreement releases F.! and M&T schedules" can only be generated for scheduling agreements "ith release documentation in the standard system. This enables you to output indi#idual SA releases or re. the following settings must be made in !ustomi<ing for Purchasin*: • • • Releases (Message Deter ination) at Ite Define )Main Message -&(e) Out(utting Releases in the Main Message -&(e Ce$el The cu ulati$e +uantit& represents the total +uantity that has been deli#ered to date after each deli#ery of a scheduled +uantity.output an already transmitted release.e.e+uirements are determined and shown in the scheduling agreement SA" release • *hether a tolerance check is carried out for SA releases that are created due to changes to the o#erall deli#ery schedule in the system The tolerance check is only carried out if lines of the o#erall schedule for an item ha#e been changed and if you create SA releases using the release creation program #ia %chedulin* a*reement → 'reate %.ypes. • Internet Release: Creation Profile: The creation profile determines: • *hich e#ent triggers the creation of a SA release changes in#ol#ing the lines of the o#erall schedule and'or the reaching of the next transmission date" • Eow the deli#ery dates are shown aggregation and release hori<on" • *hether 1acklogs and &mmediate . the #endor recei#es one document per scheduling agreement release.range to which the material belongs • The a#ailability period during which the #endor can supply the material . !reation periodicity and Tolerance profile. Aggregation hori<ons." &f you wish to work with M&T deli#ery schedules.dependent basis and consists of the following areas: (eneral parameters. /essage determination at header le#el. document type )PA"." &t is also possible to create %ust one message per scheduling agreement. /essage determination at release le#el.dditional data of the scheduling agreement item.

The data in the info record prices for example" is also used as default data for purchase orders. 5ou order a material whose price is based upon a market price index.based incenti#e rebate retrospecti#e cumulati#e discount" of NF on the total #olume of purchases at the end of the year if at least 877.rou(s: The use of condition groups allows you to regulate the price determination process on a #ariable basis. for example. the price in the purchase order may reflect the deduction of a +uantity discount according to a price'+uantity scale." in the info record. Order Price /istor&: The purchase order price history logs the #arious prices charged for a material by a #endor. scheduling agreements. Organi?ational Ce$els: An info record can apply to the following organi<ational le#els: Purchasing organi<ation. PO teFt in info record.uring the source determination process. you can only order from this #endor in these units. in order to be able to copy them into P$s. you can specify for each purchasing organi<ation whether: • $nly the info record P$ text is to be displayed and printed in purchasing documents set the indicator No m+ te$t in the purchasing organi<ation data of the info record. you need only enter the change in the condition group. For example. Eowe#er. Condition . for material =Steel K=. for material =Steel 8=. Subcontracting. 5ou are awarded 87 points for each piece of material =Steel 8= and K7 points for each piece of =Steel K= ordered o#er this period. 1oth texts are displayed and printed if the indicator No m+ te$t is not set.777 points. &n placing your purchase orders. The current price index is then applied in the case of purchase orders based on any of the info records belonging to this condition group. &f the index increases by fi#e percentage points. This #endor grants a #olume. the conditions from the info record are adopted in the P$. you can order in the units maintained in the info record or in the material master record. 4sing #ariant conditions. Points S&ste for Conditions: 5ou can arrange for sums due on the basis of agreed conditions to be determined using a points system. :ow assign all info records relating to this material to the same condition group. Conditions in Info Records: Conditions Per Order 'nit: 5ou can enter separate conditions for each order unit in the info record. ." • 1oth the info record P$ text and the material master record P$ text are to be displayed and printed in purchasing documents. the prices of all #endors increase accordingly by the same percentage. Plant. &n contrast. the system will then suggest the order unit for which prices ha#e been maintained. As a rule.The info record contains +uotation and ordering data. !ariant Conditions: 5ou can maintain #ariant conditions for configurable materials. if a price'+uantity scale has been defined. &f no conditions ha#e been maintained for the order unit. you can use the In oUpdate field to specify that the info record is to be created or updated. you can assign info records showing the same price changes to a certain condition group by gi#ing them the same alphanumeric character string. Consign ent.777 points mark by the end of the year and thus satisfy the criterion for the award of the rebate. the net price in the info record is recalculated and the pricing date ad%usted accordingly. &f an info record contains prices for the order units =crate= and =pallet=. and L?77 per pc. . 5ou can also maintain the #endor9s conditions directly in the info record. contracts. 5ou determine whether conditions per order unit are used #ia the field Variable Oun in the general data of the info record.worth of materials were ordered from him in the course of the twel#e months. '(dating Info Records (Info'(date): *hen creating or changing +uotations. you can store the current and future +uotation conditions discounts. Pi(eline. Short teFt PO -eFt in Info Record !ersus PO -eFt in Material Master Record: For an info record linked to a material master record. For instance. &f the price index changes. the price for the rele#ant order +uantity is taken. -eFts in the Info Record: Info record e o. you can define discounts and surcharges for different material finishes for instance. Info Record Price !ersus PO Price: The net price of an item in the info record is based on the conditions stipulated in the info record. you can take into consideration how many pieces of =Steel 8= and how many of =Steel K= you need to order to reach the 877. &f you change the conditions. This enables you to weight the materials supplied by a #endor independently of their price. -endor Smith charges a price of L877 per pc. and purchase orders. Procure ent -&(es in Info Records: Standard. fixed costs etc.

Organi?ational le$el: &f the info record applies to specific purchasing organi<ations and plants.dependent conditions and their supplementary conditions are adopted &s set as last documentO order price history is updated The order price history is updated e#en if the In oUpdate indicator is not set. /aterial group. we need: /aterial short text description". you need the /P:. &n the >n%oy purchase order SAP transactions />K8:. . an info record at plant le#el is updated. one record with a plant and one without a plant. and in the con#entional purchase order transactions />K8. $rder unit.dependent conditions and their supplementary conditions are adopted &s set as last documentO order price history is updated :one Note: the contract release order is set as last document" &s set as last documentO order price history is updated Time. the In oUpdate indicator has only two possible #alues. you need the following information: Material nu ber: For a material without a material master record. it is updated. The #alues of the In oUpdate indicator #ary according to the type of purchasing document in +uestion. an info record with a plant is created. $therwise an info record without a plant is created. an info record at purchasing organi<ation le#el is updated. Creating Info Records: Manuall&: 5ou create an info record for a purchasing organi<ation or for a plant. $rdering data is recorded'updated automatically in an info record. />KK:. !endor nu ber: This is the number of the #endor master record. >lse an info record at purchasing organi<ation le#el is updated. D!D &f plant conditions are not necessary for the plant. D1D &f plant conditions are allowed for the plant. and />KN:". &n +uotations. DAD &f an info record exists at plant le#el. or an outline agreement. for finding the info record once it has been created MP8 aterial nu ber: &f you wish to order a material with a manufacturer part number /P:". &f two info records exist.dependent conditions and their supplementary conditions are adopted &s set as last documentO order price history is updated Time. the info record with the plant is updated. Eere it determines whether an info record is updated or newly created. the record is updated.Acti$ities: &f this is the case. and />KN". a purchase order. &f the indicator is selected. 1efore creating an info record. the following cases are possible: • • • &f %ust one info record with or without a plant" exists. the In oUpdate indicator can ha#e one of four different #alues: D D The info record is not updated. Auto aticall&: 5ou set the In o update indicator when maintaining a +uotation. />KK. the system performs the following actions: Situation &nfo record already eFists InfoUpdate in (urchasing doc## 0uotation Scheduling agreement !ontract Purchase order &nfo record does not eFist 0uotation Scheduling agreement !ontract Purchase order S&ste action Time. contracts. &f no info record exists and =Plant condition re+uirement= has been specified in !ustomi<ing. scheduling agreements. Sort term key".

5ou ha#e two options: B 5ou enter the net price per unit in the Net price field. The system automatically replaces the entered gross price with the calculated net price.e$ts → . !heck the texts. your new text is stored directly in the info record.esponsible P(. are calculated separately. B Standard P$ +uantity used for price determination in con%unction with price scales" !heck the control data. $n the screen showing the purchasing organi<ation data: B -endorDs planned deli#ery time used for scheduling" B .dopt te$t. B /aterial number. 5ou can enter the info memo or the P$ text. B 5ou enter the gross price in the Net price field and then maintain the pricing conditions. then choose #dit → . − &f you store the text in the info record unchanged. 5ou must enter the following data: . for example. the origin data. ha#ing been taken from the #endor master record". supply option. The changed text is suggested as the info record P$ text when a P$ is created. and the supply options. . enter the following : B Short description of the info record or material in the first entry field B /aterial group to which the info record is assigned B $rder unit used for the material B Sort term key" co#ering se#eral info records that belong to a material group >nter the #endor data if it is not already suggested by the system. and can be adopted in the new P$.Creating Info Record for Material "# Master Record: $n the initial screen: B -endor number.o not fill the !aterial field Specify the following: B *hether the info record applies to a certain plant enter the purchasing organi<ation and plant" or B *hether the info record is plant.independent enter the purchasing organi<ation only" B The info record category &n the General Data #iew. select the P$ text. To do this. number of the info record external. 5ou can enter the customs tariff number without a certificate category. &n the Purchasin* Or*ani3ation Data #iew. $n the general data screen: data on #endor. enter the #endor. subse+uent changes made to the P$ text in the material master record will not be included in P$s. it appears as a default #alue. − &f you change the P$ text from the material master record. >nter the net price. Creating Info Record f# Material "5o Master Record: &n the initial screen. This price includes the #endorDs normal discounts or surcharges only . internal". cash discounts for prompt payment. B :umber of purchasing organi<ation or plant. &f the P$ text is already defined in the material master record. The tolerance data and the responsible P( are taken as default #alues from the material master record. origin data. order unit.

Plant. you see • *hich prices were or are #alid on which date • The percentage price #ariance compared with the pre#ious date !hoose !aster data → In o record → 2ist displays → Quotation price history.esponsible purchasing group B Standard P$ +uantity used for price determination in con%unction with price scales" 5ou can enter data such as tolerances allowed for underdeli#eries and o#erdeli#eries. >ach price change affecting an item that is linked to an info record causes the price history record to be updated. Creating a <u&erGs 8egotiation Sheet: 5ou can print out information about #endors and the materials they supply in a buyerDs negotiation sheet. Source list. scheduling agreements. which buyers may need to print out and take with them for the purposes of contract negotiations. Outline agree ent and info record# The system searches for contracts. The buyerDs negotiation sheet contains information such as: • -endor9s current prices and conditions • &nternal consumption'usage statistics on the material • Total #alue of P$s issued to the rele#ant #endor to date • -endor e#aluations 5ou can output the buyer9s negotiation sheet in the following forms: • • For a aterial . pro#ides an o#er#iew of conditions and ordering transactions with regard to all #endors that ha#e supplied the material and for whom purchasing info records exist For a $endor . and info records for the material and suggests these. Info record# The system determines the source of supply of a re+uested material or /P:" on the basis of the following factors in the order shown": 1uota arrange ent. Outline agree ent. Carr&ing Out a 8et Price Si ulation: The net price simulation enables you to compare prices and conditions as follows: • Prices of different #endors for a material and'or a material group • Prices of all materials supplied by a specific #endor Dis(la&ing the Order Price /istor&: A price history record is generated for each P$ item. for example." . &f se#eral #alidity periods ha#e been specified for the info record conditions. &f info records with more than one purchasing organi<ation exist.B -endorDs planned deli#ery time used for scheduling" B . O(ti i?ed Purchasing: Source Deter ination: The following ob%ects represent the basic data upon which the source determination process for re+uisitions and purchase orders depends: 1uota arrange ent. Source list. &t is a summary of important #endor and material data taken from the purchasing info record". 5ou can analy<e the order price history and display the indi#idual documents it is based on. >nter texts internal info record memo and purchase order text". pro#ides ordering data from all purchasing info records relating to the rele#ant #endor with regard to one or more materials !hoose !aster data → In o record → /uyer:s ne*+ sheet → For vendor or For material. !hoose !aster data → In o record → 2ist displays → Order price history Dis(la&ing the 1uotation Price /istor&: 5ou can check how conditions in info records ha#e de#eloped o#er time. all info records of the purchasing organi<ation s" that is'are responsible for procurement for the re+uesting plant are also suggested. >nter the net price and conditions. 5ou obtain information on a particular #endor9s past price changes with regard to a certain material.

• To block the external procurement of a material. the system must determine a uni"ue source to enable a purchase order to subse+uently be generated automatically.&f you set the /loc&ed indicator and enter a #alidity period. !alidit& (eriod. &f not. o Procure ent (lant (su((l&ing (lant): &f the material can be procured from a plant or site within your company. the rele#ant ones are listed. Maintaining a Source Cist fro 9ithin an Info Record: !hoose #$tras → %ource list when maintaining an info record. The source must then be assigned manually. :umber of the outline agreement". Source list re+uire ent for (lant(in &/(". the following two additional checks are carried out: o !heck of su((l& region: The system checks whether a certain supply region is specified in the associated #endor master record. purchasing organi<ation. &f two outline agreements are found. 1efore you create a source list. >nter 2 if you entered a scheduling agreement as the source of supply and you want the re+uisitions generated by the materials planning and control system to be automatically con#erted into deli#ery schedule lines. you must consider the following points: Material and (lant. there may be no more than one fixed source of supply of the same type that is. !heck whether source list records o#erlap. o <loc%ed source: Select the /l& field to define a source of supply as blocked.&f se#eral outline agreements and perhaps info records exist. this agreement is assigned as the uni+ue source. it cannot be ordered during this period". a box appears with the sourcing suggestions. the system gi#es the outline agreement precedence o#er the info record in order to arri#e at a uni+ue source. Source list re+uire ent for aterial // record". Creating a Source Cist Manuall&: &n the initial screen enter the material and plant number. and it has been specified in !ustomi<ing that the regular #endor takes precedence. the system does not assign a source at all. • As an aid in selecting the preferred source during the source determination process. belongs to this region. &f not. &n the source list o#er#iew screen enter the indi#idual source list records. the info record for this #endor will be preferred as the source. &f so. the info record is discarded as a possible source. or . the material is excluded from external procurement that is. o Characteristics of the source of su((l&( -endor. the system checks whether one of them is with a regular #endor. . o FiFed5<loc%ed source(*ithin a #alidity period. &f so. all possible sources are offered for selection in a box. or client". Maintenance fro "ithin an outline agree ent. &f se#eral sources are found in the third step. you can choose and assign one source. o Materials (lanning5control: >nter 1 in the !RP field if re+uisitions generated by the materials planning'in#entory control system are to be assigned to the source automatically. The source list ser#es: • To define a source of supply as =fixed= or =blocked=. &f this is the case. *hen an info record is found. the system checks whether the plant in the P. Source Deter ination in the <ac%ground: &f you carry out the source determination process online and the system finds se#eral possible sources. Source Cist: &t specifies the allowed and disallowed" sources of a material for a certain plant within a predefined period. Auto atic aintenance# 5ou can ha#e a source list for a material created automatically. The #endor or outline agreement is then not suggested during the source determination process. 5ou must then change the #alidity periods of the source list records so that each #alidity period is uni+ue. Specify the following data for each source list record: o !alidit& (eriod. o !heck of regular $endor: The system checks whether a regular #endor has been specified for the material that is. enter the plant number in the PPl field and lea#e the #endor number and'or contract number blank. one #endor or outline agreement". Maintenance fro "ithin an info record. &f any records do o#erlap. a #endor #alid for the entire corporate group. From these. &f you carry out the source determination process in the background. The system creates a source list record for each info record that has been defined for the material or for each outline agreement item in which the material is specified. Maintaining the Source Cist: 5ou can maintain source list records for indi#idual sources of a material as follows: Manual aintenance.

&f you want to eFclude the materials from the source list. select an item and then choose Item → !aintain source list.Maintaining a Source Cist fro 9ithin an Outline Agree ent: The outline agreement item can relate to either a material master record or a material group. you must decide whether the old records: o o o /ay not be changed Are to be deleted Are to be excluded from the #alidity period of the generated source list records !ollecti#e Procedure: *ith this procedure.&f all materials of the material group co#ered by the outline agreement item may be procured. The material must belong to the material group specified in the agreement item.rou(: !ertain outline agreement items may not specify a definite material. The o#er#iew screen of the source list for the material appears. To do so. >xamples are agreement items with the item category M material unknown" or 9 material group"." *hat is the #alidity period of the source list records to be generatedP .existing source list records whose #alidity periods are thus changed are also listed. A list of the source records to be generated is displayed. lea#e the #$clusion field selected. Select the desired source list record. a source list record can be created for each info record and'or each outline agreement item for one or more materials. you generate the source list for se$eral materials. Select the source list records you want to include in the source list. &f you want to include the materials in the source list. FiFed or bloc%ed source list records: 5ou can mark a source list record as =fixed= or block it. you must enter one for each source list record. Already.ecision only in the case of the collecti#e procedure. >nter the necessary data. Then Sa#e. A# Maintaining a Source Cist for an Outline Agree ent Ite "ith a Material .o source list records already exist for the materials for which you want to create source list recordsP &f so. 5ou must decide whether to include certain materials of the material group in the source list or exclude them from it. . whereas a =blocked= source is one from which you are not allowed to order. only info records. 5ou can create the source list for se#eral materials collecti#e procedure" or a single material indi#idual procedure". !hoose !aster data → %ource list → Follo4-on unctions0!#. >xception messages are displayed by the system. or #dit → /loc&. 2ither the material number s" to be excluded or the material number s" to be included. 5ou can enter se#eral periods. >nter dates of the period in which release orders may be created against the $A item #alidity period of the agreement". The newly generated source lists records are then deleted. &ndi#idual Procedure: *ith this procedure.eneration of Source Cist: *ith this procedure. !hoose Item → !aintain source list. choose #dit → Reset. !aster data → %ource list → !aintain. Auto atic . Then go to o#er#iew screen. 5ou can restore the source list to its original status. consider the following: • • • • For which materials'plants are the source list records to be generatedP Are only outline agreement items. (enerate the source list. B &f you ha#e not entered a plant in the agreement item. Then choose #dit → Fi$. lea#e the #$clusion field selected. or both be taken into accountP . Press ENTER to continue the sa#ing process. set the Exclusion field to =G=.<) → Generate. !hoose #dit → Generate records. @# Maintaining a Source Cist for an Outline Agree ent Ite "ith a Material Master Record: $n the $A o#er#iew screen. A =fixed= source represents the preferred source of supply. >nter the material and plant number. 1efore you create source list records. you generate the source list for a single material.

&n the source list for a material. The log shows: *hen the rele#ant source list record was changed.e. choose: #$tras → %imulation process. )ist and maintain the source list for se#eral materials. if only the source list should be taken into account in the source determination #$tras → %imulation → %ource o supply. Deleting Source Cist Records for a Material5Plant: !aster data → %ource list → !aintain. info records. Deleting Source Cist Records for Se$eral Materials5Plants: !aster data → %ource list → Follo4-on unctions → Delete. the source that the system would determine according to the source list or other procurement options".5ou can display the #endor or material master record that the selected source list record relates to by choosing #nvironment → !aterial or #nvironment → Vendor. -&(es of Si ulation: 5ou can simulate the following: • • *hich sources of supply would be suggested by the system in re+uisitions or purchase orders that is. The chosen source list record is displayed. • The #endor master record has been deleted. you can determine for which materials source list records are missing in the case of plants with a source list re+uirement. Monitoring the Source Cist: This section shows you how to: . &n this way. &n this way. *hat was changed with the old and new #alues". Dis(la&ing the Source Cist for Se$eral Materials: 5ou can also maintain the source list from within the 2ist displays.g.isplay changes to a source list. Simulate automatic source determination. Anal&?ing the Source Cist(M2DH): 4se the source list analysis option to list the materials of a plant for which no source list records exist within a certain period. → %ource list. To display the changes made to a source list: !aster data → %ource list → 'han*es.#dit → Delete. .&f you wish to change the source list record. From the o#er#iew screen for the source list. Si ulating Source Deter ination: The source list is used to determine which source of supply is suggested for a purchase re+uisition item. &n the o#er#iew screen !hoose #dit → 'opy re erence. *ho changed it. This pro#ides an audit trail of changes. taking outline agreements. choose #dit → %ource list on the source list you wish to change. if outline agreements. >nter the order date for which the simulation is to be carried out to display the effecti#e source of supply i. • The info record has been deleted. you can carry out a simulation showing which source would be suggested in a purchase re+uisition for the material on a certain date. Analy<e source list records e. and +uota arrangement should be taken into account in determining the source. >nter the material and plant number. 5ou can display details of the desired source list records by choosing Goto → Details+ Dis(la&ing Changes to a Source Cist: >ach change to a source list is logged. info records. source determination is carried out "ithout taking outline agreements. specify the date. check the materials in a plant with source list re+uirement that ha#e no source list records within a specified period" Dis(la&ing the Source Cist: choose #dit → Position+ &n the dialog box.Creating Source Cist 'sing Referencing -echni+ue: !hoose !aster data → %ource list → !aintain. Deleting Source Cist Records: A source list record can become inacti#e for the following reasons: • The #alidity period has expired. K. or +uota arrangements into account" Procedure: 8. you can check whether the source list records on which the process of automatic determination of the source of supply is based ha#e been correctly maintained. and +uota arrangements into account" *hich sources of supply would be suggested if the source list were the only source identification option that is. • The outline agreement item has been deleted. info records.

N. !hoose #nvironment → !aterial.!hoose !aster data → %ource list → Follo4-on unctions → . . A +uota arrangement is specified for a certain period. 1uota: Deter ining the Source 'nder a 1uota Arrange ent: The system calculates the next source from which a specific material re+uirement is to be procured from among the sources that ha#e been assigned a +uota in the current #alidity period. To set up a +uota arrangement for the procurement of a material. >nter a #alidity period for the +uota arrangement. ?.house or procured externally" -endor number 0uota arrangement #alidity period 0uota to be assigned to each source of supply Special procurement type defining. whether a consignment arrangement exists with the source of supply" Furthermore. the splitting +uota is only rele#ant to /aterials Planning. This calculation is carried out if you ha#e the source of supply for a re+uested material determined by the system. proceed as follows: 8. Quota Arrangement: The +uota specifies which portion of the total re+uirement should be procured from a gi#en source. This is not possible in Purchasing. C. 1efore creating a +uota arrangement. Maintain source list: Select the material master record whose source list you wish to maintain. !heck the Quota arran*ement usa*e field in the purchasing or materials planning and control data of the material master record. Procurement type of the material that is. Dis(la& aterial aster record: Select the material master record whose source list you wish to display. The entire re+uested +uantity in a re+uisition is assigned to one source under the +uota arrangement. >nter a +uota arrangement item for each source of supply you want to include in the +uota arrangement. Maintaining a 1uota Arrange ent: 5ou establish the +uota arrangement for a material o#er a certain period by entering +uotas for the #arious sources of supply in a +uota arrangement item. !hoose #dit → %ource list to maintain the source list for the material. Procure ent (lant. you re+uire the following information: • • • • • • • :umber of the material or the plant to which the +uota arrangement applies /P: material &f you are maintaining a +uota arrangement for a material with a manufacturer part number". A +uota arrangement item is created for each source within the period. This enables you to determine the materials for which few sources exist in the system. – Validity period: >nter the start and end dates of a #alidity period containing source list records for the specified material. S(ecial (rocure ent t&(e. – Plants 4ith source list re"uirement only: &f you set this indicator. – .hreshold value: All those materials in the chosen plants whose number of source list records is less than this #alue are displayed. all materials of those plants that are sub%ect to a source list re+uirement and which are incompletely maintained are displayed. whether the material is manufactured in. >nter the inter#al of material numbers or the plants for which you wish to analy<e the source list records. 5ou can narrow it down according to the following criteria: 8. !endor nu ber.naly3e. Specify the scope of the analysis. &n /aterials Planning. to display the material master record. it is taken into account in the source determination process. 5ou must enter the following data. K. Procure ent t&(e. you must define the applications in which the +uota arrangement of the material is used for example. &f a +uota arrangement exists for a material. &n connection with the +uota arrangement. re+uirements can be split up among #arious #endors. in /aterials Planning or in purchase re+uisitions". !hoose !aster data → Quota arran*ement → !aintain. Select the +uota arrangement and choose Goto → Item overvie4. K. The existence of a +uota arrangement does not in#ol#e the apportioning among different sources" of an indi#idual material re+uirement that is the +uantity set out in an indi#idual purchase re+uisition". not to Purchasing. for example.

in accordance with the formula for the calculation of the +uota rating. the +uota. !hoose #dit → /ase "uantities → 'ollect+ 'alculation. @ 0uota. • *here. According to the formula. 1uota @ A number specifying which portion of a total re+uirement should be obtained from a certain source. e#en if it has a +uota rating of 7 that is. Select the items whose +uota base +uantity is to be calculated and choose #dit → /ase "uantities → Indiv+ calculation.allocated +uantity because a lot of material has been ordered from them to date during the course of the +uota arrangement period. purchase orders. Calculating the 1uota Rating: 2Fa (le: 5ou wish to include the new #endor ! in an existing +uota arrangement that has been in effect for a year and pre#iously only included #endors A and 1.allocated +uantity of one of the existing sources. 0." 1uota base +uantit& @ 0uantity used to control the +uota arrangement when new sources of supply are included. The +uota base +uantity enables you to pre#ent the new source from being assigned all re+uirements in the form of re+uisitions or Pos. &f more than one source of supply has a +uota rating of 7. Indi$idual and Collecti$e Calculation: Two procedures for determining the +uota base +uantity are a#ailable in the system: Indi$idual calculation: !alculation of the +uota base +uantity of the selected +uota arrangement items.Calculating the 1uota Rating: The system assigns a +uota rating as calculated below" to each source of supply. Suppose you include a new #endor in an already existing +uota arrangement for a material. 1uota*allocated +uantit& @ Total +uantity from all purchase re+uisitions.allocated +uantity exceeds the +uota. and scheduling agreement schedules allocated to a gi#en source of supply. release orders. you must ha#e the +uota base +uantity for the new #endor determined by the system. 4se this procedure if the assignment of indi#idual re+uirements is to be effected on an e+ual basis for all sources of supply. as though the new #endor had always participated in the +uota arrangement". if the re+uisitions are to be assigned on an e+ual basis that is. The +uantities of +uota. allocated +uantity and the +uota base +uantity ha#e the #alue 7". each of which has been allocated ?7F of the total re+uirement of a material o#er a period. • • The source with the lowest +uota rating represents the #alid source. for example" until its +uota. Deter ining the 1uota <ase 1uantit&: The +uota base +uantity is used only when you include a new source in an existing +uota arrangement. the following applies: The higher the +uota. Eowe#er.allocated +uantity in the calculation of the +uota rating. As a result of the calculation of the +uota basis +uantity.allocated +uantity A 0uota base +uantity" ' 0uota. Eowe#er.allocated planned orders are also taken into account. The new #endor is to be assigned a share of the total re+uirement of the material e+ual to that of the two other #endors in the +uota arrangement. This is achie#ed as a result of the fact that the +uota base +uantity acts as an additional +uota. >ach #endor has the +uota set out in the following table: . the +uota rating of a new source exceeds the +uota rating of the source representing the #alid source that is. the source to which the next indi#idual re+uirement is assigned because it has the lowest +uota rating". all subse+uent re+uisitions will be assigned to the new #endor until such time as the latter9s +uota rating exceeds the +uota rating of one of the other #endors. >ach of these #endors has a large +uota. the lower the +uota rating and the higher the likelihood that the rele#ant source will be determined as the #alid source. Collecti$e calculation: !alculation of the +uota base +uantity of all +uota arrangement items. the item with the highest +uota is the #alid source of supply. The existing +uota arrangement consists of two #endors.

The document types to be included in the calculation of the total +uantity are determined #ia the Quota arran*ement usa*e field in the material master record. According to the pre#iously. → Follo4-on unctions → Revise 0bac&*r". check the +uota arrangements that contain no +uota arrangement records in a specified period" • . source determination is carried out without taking outline agreements. you can determine which source would be suggested in a purchase re+uisition for the material on a certain date. This means that the total +uantity from all purchasing documents and planned orders assigned to a source of supply is updated in the +uota. !hoose !aster data → Quota arran*ement #ariant. or source lists into account" . info records.allocated +uantities of the indi#idual sources of supply are ad%usted accordingly. the +uota. allocated +uantity of the +uota arrangement items. B=(380 + 0)/2 = 190. for example. <. C=(0 + 260)/1 = 260 . 1." The re#ision of +uota arrangements is carried out in the background because re#ising them online can slow down system response times.isplay changes to a +uota arrangement • )ist and maintain the +uota arrangements of se#eral materials • Simulate automatic source determination • Analy<e +uota arrangement items for example.discussed formula. you can check whether the +uota arrangement items on which the process of automatic determination of the source of supply is based ha#e been correctly maintained. .1uota arrange ent for $endors A.esult: The next re+uisition will be assigned to -endor 1 because this #endor has the lowest +uota rating. -&(es of Si ulation: 5ou can simulate the following: *hich sources of supply would be determined if the +uota arrangement were the only source identification option that is. *hen you do this. you should subse+uently re#ise the +uota arrangement. Re$ision of 1uota Arrange ent: &f you ha#e changed the #alidity period of an already existing +uota arrangement. Schedule the %ob. and ! are as follows: A=(780 + 0)/3 = 260. and C !endor A 1 ! 1uota N K 8 1uota*allocated +uantit& QR7 NR7 7 1uota base +uantit& 7 7 KS7 The +uota base +uantity KS7 for #endor ! was set with #dit → /ase "uantities → Indiv+ calculation.efine the selection criteria in a Monitoring 1uota Arrange ents: This section shows you how to: • . That is to say. &n this way.e#ise a +uota arrangement Dis(la&ing a 1uota Arrange ent: 5ou can display indi#idual records +uota arrangement records by selecting a +uota arrangement and choosing Goto → Item overvie4+ Dis(la&ing Changes to a 1uota Arrange ent: Dis(la&ing 1uota Arrange ents for Se$eral Materials: Si ulating Source Deter ination 'nder 1uota Arrange ents: 5ou can simulate the process of source determination for a material sub%ect to a +uota arrangement.isplay the +uota arrangement for a material • . the +uota ratings for #endors A.

if outline agreements. scheduling agreement deli#ery schedules. to a source when creating or changing a P. if only the +uota arrangement is to be taken into account in the source determination process. #$tras → %imulation → %ource o supply. and the processing options thereby a#ailable to you: • Assign (urchase re+uisitions: This in#ol#es assigning sources of supply to indi#idual re+uisition items. you must run report . and source lists into account" To simulate the source determination process. and deli#ery schedule lines. Re"uisition → Follo4-on unctions → 'reate purchase order → Via assi*nment list 0 or the second step) • Assign 6 (rocess (urchase re+uisitions: This in#ol#es assigning sources to listed purchase re+uisitions and creating . Maintain +uota arrange ent: Select the +uota arrangement item to be changed or maintained.e+uisitions #ia the Assignment )ist=. &n this way. taking outline agreements. This function is a combination of =Assign Purchase . choose: #$tras → %imulation → Quota arran*ement. info records.ssi*n = process+ Assigning Re+uisitions to Sources: • • • Indi$iduall& online": 5ou assign an indi#idual P. Dis(la& aterial aster record: Select the +uota arrangement item whose material master record you wish to display./7S1T87. Specify the scope of the analysis. contract release orders. . The materials whose +uota arrangements are incompletely maintained are displayed. 1uota Arrange ent Anal&sis: 4se the +uota arrangement analysis option to list the materials of a plant for which no +uota arrangements exist within a certain period. !hoose !aster data → Quota arran*ement → Follo4-on unctions → ." 5ou can also change order +uantities and deli#ery dates. proceed as follows From the o#er#iew screen for +uota arrangement periods. and source lists are to be taken into account. +uota arrangement. . and choose #dit → Quota arran*ement." Re"uisition → Follo4-on unctions → .F0s". 5ou can then process the re+uisitions with assigned sources in the system.F0s. Collecti$el& online": Eere you assign the source s" to all re+uisitions on a list during the processing of re+uisitions In the bac%ground: To do so. Assigning PR to Sources5Further Processing: This section explains con#erting re+uisitions into external purchasing documents purchase orders. you can find out which materials ha#e +uota arrangements that are incompletely maintained. !hoose #nvironment → !aterial. P$s.*hich sources of supply would be determined by the system that is. 5ou can narrow it down according to the following criteria: B Start and end dates of a #alidity period containing a +uota arrangement for the specified material B &nter#al of +uota arrangement numbers B Time frame for the +uota arrangements to be analy<ed !hoose Pro*ram → #$ecute. +uota arrangements.ssi*n for the first step" • Further (rocessing of (urchase re+uisitions $ia the assign ent list: This in#ol#es the manual creation of purchase orders or deli#ery schedule lines from a list of re+uisitions with assigned sources. >nter the inter#al of material numbers or the plants for which you wish to analy<e the +uota arrangement items.naly3e. Re"uisition → Follo4-on unctions → .. info records.e+uisitions= and =Further Processing of Purchase .

For example: ? purchase re+uisitions ha#e been assigned to contract no..ssi*n = process. !o""ecti#e Assignment o$ Requisitions: +ou can choose one of t. in relation to the material or material group. &f se#eral sources exist. an outline purchase agreement or an info record must ha#e pre#iously been created in the system.ssi*nment overvie4 to display an o#er#iew of the re+uisitions that ha#e been assigned. 8K.hand mouse button: . To assign a different #alid source. you can change indi#idual re+uisitions directly. click Price simulation+ &f you are using the -endor >#aluation component. or .ransactions". you can generate purchase orders and scheduling agreement schedule lines from the assignment o#er#iew screen. for example.ssi*n source in the detail #iew. Select the re+uisition and choose #dit → Fla* or RFQ → ?ith vendor or ?ithout vendor+ 5ou can generate an . Procedure: Enjoy Purchase Requisition (ME51N.F0s.. To switch to the detail #iew. 8.sort the list by selecting the appropriate sort key #dit → %ort". you must set the %election indicator in !ustomi<ing for Purchasing. The o#er#iew shows the #endors to whom re+uisitions ha#e been assigned and the number of re+uisitions assigned to each one. !hoose Goto → Detailed data. &n order to be able to select re+uisitions for processing using the mouse.elease Strategy.F0 from a re+uisition that has been flagged for .F0 processing on the assignment o#er#iew screen. . the system attempts to assign a source automatically.Indi$idual Assign ent of Re+uisitions: To permit a source to be determined for a certain material or material group". . !lick Vendor evaluation+ The system then generates a ranking list of the #endors displayed. • 5ou can re. 0Reportin* →!aintain Purchase Re"uisition 2ists under De ault 0%. if the re+uisitions are to be sorted chronologically by the date they ha#e been released for ordering purposes. K. 8. or the procurement options for a selected item. assign sources. choose #dit → %ort → %ort by release date. • &n addition to the functions you can call up #ia the buttons in the dialog box. click on the one desired in the . Processing a Requisition from the Basic ist 5ou ha#e the following options: • 5ou can display the results of the #endor e#aluation for each purchase re+uisition #ia #nvironment → Vendor evaluation)+ 5ou then obtain a ranking list of all #endors that can supply the material.F0 processing.isplay -endor >#aluation.P . starting from the basic list of all re+uisitions to be processed. 5ou can only change deli#ery +uantities and dates if you ha#e chosen . Procedure: .ssi*n+ 5ou will then get your worklist in the form of a basic list.." • !hoose Goto → . To choose a source. • &f you ha#e chosen Re"uisition → Follo4-on unctions → . N. you can display the results of the #endor e#aluation process. For example. The source has been assigned.ssi*n = process.o options: &f you onl& wish to assign re+uisitions.ssi*n or . !heck your data and sa#e the purchase re+uisition.ssi*n = process+ &n this case. The re+uisitions that you ha#e in the meantime assigned to sources and which you ha#e sa#ed then no longer appear in the list. click . or . • 5ou can change the +uantity to be deli#ered. you can in#oke functions such as the following by pressing the right. ME52N : . !hoose the %ource o %upply tab page in the item details while creating or changing a purchase re+uisition.. !hoose Re"uisition → Follo4-on unctions → .&f you ha#e set the %ource determination indicator. allowing you to change the rele#ant data.isplay . click . and then generate purchase orders. symbol shows which To determine the most fa#orable #endor.ssi*n source o supply column. choose Re"uisition → Follo4-on unctions > .ssi*n = process. A box appears. deli#ery schedule lines under scheduling agreements.ecords. you can flag a re+uisition for . choose Re"uisition → Follo4-on unctions → . the deli#ery date. • 4se the function #dit → Update 4or&list to update the basic list your worklist" during processing.ssi*ned source." • &f you ha#e chosen Re"uisition → Follo4-on unctions → .ssi*n = process and ha#e assigned a source to the re+uisition. &f you wish to assign and (rocess re+uisitions in a single step.isplay &nfo . they are offered to you for selection.

material master P$ text. !hoose #dit → %ource o supply → . a. >ither click on 'hoose to pick out the desired source. • Material Master Record PO -eFt: . or choose 'ancel if none of the sources is suitable. you specify for each text type whether the text is to appear at the beginning or end of the document. you must first select the rele#ant ones. Text types for header texts include the following: • /eader -eFt: &f the header text appears at the beginning of the printed document. For example.ssi*n automatically to determine possible sources for the pre#iously selected re+uisition s". An example of header text would be special bidding instructions that should appear at the beginning of an .ssi*n manually if you wish to enter the source directly. you can enter them here. you can use this function to assign the re+uisition to a #endor from whom you ha#e not pre#iously ordered anything. there is also a text type in each case that is called header or item text. Auto atic assignment means that the system determines possible sources. &f the deli#ery instructions for the item differ from those for the rest of the document. etc. The system issues a message confirming that the re+uisition s" has'ha#e been changed. !hoose #dit → %ource o supply → . 5ou can use the header memo to record a comment relating to the rele#ant purchasing document. 5ou can assign sources manually or automatically. $ther users displaying the document can #iew this information.etailed description of an ordered material. choose #dit → 'han*e re"uisitions. Text types for item texts include the following: • Ite -eFt: . K. The text types are assigned to header and item texts. enter the purchasing group key to list all re+uisitions that ha#e been assigned to your purchasing group for processing. short descripti#e text. • Su((le ent -eFts: >xamples of supplement texts are standard disclaimers and =boilerplate= texts that often appear in small print on the back of a purchase order. Ite -eFts: &tem text is printed after the item data material number. a note indicating that the #endor has had a +uality control problem. Ca&out of Purchasing Docu ents -eFt -&(es: Text types represent different structuring options for texts used in purchase re+uisitions and external purchasing documents.The selection screen on which you enter the criteria for selecting the re+uisitions to be assigned appears. you should reser#e it for important information that the #endor should take special notice of. &f you wish to assign more than one re+uisition. >xamples of text types are the info record P$ text. This text is taken from the purchasing data of the material master record. a. This text can replace or supplement the P$ text from the material master record.F0. >nter the selection criteria for the re+uisitions to be assigned.epeat the process until all re+uisitions ha#e been assigned to sources. C. S.". +uantity. &f you selected more than one re+uisition for assignment. Entering %e&t. /eader -eFts: &n !ustomi<ing for Purchasing.e. a dialog box listing them appears. • /eader Me o: The header memo is for internal use onlyO the text does not appear on the printed document. . 5ou can enter this text in addition to the item text copied from the info record or material master record. or the deli#ery text. i. 5ou can also enter the source of supply for a re+uisition directly. To confirm the assignment of selected items from within the basic list. Printing and %ransmitting 'ocuments : This section deals with the formatting and output of purchasing documents. For example. • Deli$er& -eFt: Text comprising deli#ery instructions. N.escription from the material master record. &t discusses the following topics: Creating and For atting -eFts. the box for the next re+uisition with more than one possible source appears. &f any re+uisitions ha#e already been assigned to a source. For example. the system o#erwrites the old source with the new one. -ia the #dit → %elect menu you can select all or a block of re+uisitions. *ithin the header and item texts. !hoose #dit → 'ancel assi*nment if you want to reinstate the original assignments of the re+uisitions. • Info Record PO -eFt: Text from the purchasing info record. The system determines the possible sources for each re+uested material on the list. . anuall&. but it is not sent to the #endor. Messages. &f more than one possible source exists for a re+uisition.

dopt te$t. switch to the long text screen.e$ts → . Inserting -eFts fro the Master Record: There are three ways of linking texts from a master record with a purchasing document. A #alue specific to the rele#ant document is displayed in the printed document. 5ou can also apply your own paragraph formatting to texts. o o • • The content of some standard texts is predefined by your system administrator.". or a standard deli#ery schedule issued under a SA.e$ts → . O(tion The text is co(ied: &t is then independent of the text in the master record. The format depends on type of purchasing form layout set" chosen purchase order.atabase fields 5ou can create your own standard texts #ia . the standard paragraph format from the form applies. This message is placed in the message +ueue. !hoose Insert → %ymbols → Pro*ram symbols+ !hoose DDI' ields. Alternati#ely. The indicator in the status column shows the nature of the linkage.Pscript → %tandard te$t. !hanges to the text in the material master record ha#e no influence on the text in the document. The rele#ant settings are made for each text type in !ustomi<ing for Purchasing. the SAP text editor.e$ts → . or you wish to format it. &f the text is too long. enter such texts for a purchasing document directly from the Purchasing menu: !hoose APurchasin* documentB → !aintain supplement and enter the document number. Selecting the -eFt -&(e and 2ntering -eFt: &tem text: choose Item → . 9or%ing "ith Fre+uentl& 'sed -eFts: 5ou can copy texts from #arious sources to create P$ texts: • Standard texts: !ertain standard texts are supplied with the system and can be assigned to a purchasing document in !ustomi<ing. order acknowledgment. &n this context.e$t overvie4 Eeader or supplement text: 'hoose @eader → . !hoose the rele#ant table field. !hoose . Search for the rele#ant table'structure in the case of P$ items. a message is a document in output format for communication to #endors. The text is dis(la&ed only: &t cannot be adopted. which determine the indentation and fonts for text. >nter and edit your text on the text o#er#iew screen. etc.ools → %. this is >3P$" and then choose ENTER . Indicator in status colu n :one : U Inserting -eFts fro Database Fields: 5ou can include the content of a database field at any point in the text on the long text screen. To insert Insert → ." The generation of messages is based on the condition techni+ue. /aster records .e$t → Print → Print previe4. . the system creates a message for the rele#ant document. 5ou must be in document change mode. For atting -eFt: *hen text is outputted.dopt te$t+ &n re+uisitions: Goto → .F0. a SA. for example.e$t → %tandard+ To display the print pre#iew #ia .e$t overvie4." !hanges made in the master record will also be adopted in the document until such time as you copy the text.e$ts → .2diting -eFts: 1asic knowledge of SAP%cript.e$t → Print previe+ Messages: &n order that the purchasing documents can be transmitted to the #endor the system generates a messa*e for each document. a contract. a P$. it is formatted automatically. a SA release. &f an asterisk U" appears on the left in the text editor. >ach time you create an . The message +ueue contains all the messages that ha#e not yet been transmitted to the #endor. 5ou can also create standard texts yourself and copy them into purchasing documents. The purchasing form contains predefined paragraph formats. The text is offered for co(&ing: &t can be copied #ia @eader or Item → .

g. so that if no e. 5ou ha#e defined a communication strategy in !ustomi<ing under !essa*es Output 'ontrol → !essa*e . successfully or unsuccessfully processed".ypes or APurchasin* DocumentB → !aintain !essa*e .spot 5ou can define one of the following times for outputting from the message +ueue: -i e*s(ot 8 K N C Meaning $utput next time program . /anual output #ia the Purchasing menu !essa*es → Print(transmit+ &mmediate output upon sa#ing the document. rush orders". 5ou can enter a date and time. $utput next time program . 2Fternal -rans ission(2-): Ma%e the necessar& Custo i?ing settings • • The SAP system is configured for the transmission of external mails. or telematic ser#ices fax./7S>:. 5 0e$ternal transmission) SAPF7SP Co ent >nter the necessary data on the De ault Values tab page on the detail screen for the message type ". printer. !hoose in the following window. the system sends a fax. in which case the recipient can directly access the rele#ant document when processing the e. • • • • :umber of the purchasing document to which the message relates.S:AST77 is run. The following information is necessary: Data Message t&(e !ommunication strategy !alue >.mail.S:AST77". you can branch to the maintenance function for communication strategies. Processing routines /edium Program . :>4 !hoose a communication strategy or create a new one.GA)-".g. Structure: A message contains information such as the following: • • Transmission medium e. you will use the background %ob to output messages and only use the manual output facility in exceptional cases e. 4ser who created the message. >.ocuments: .g. or #ia >. telex. as a fax or e.ypes → De ine !essa*e .ypes or APurchasin* DocumentB on the De ault Values tab page.mail executable mail". The following options are a#ailable for outputting messages e. As a rule.mail address can be found. Partner to whom the message is to be sent.S:AST77 is run. Processing status not yet processed. The message determination facility has been set up in !ustomi<ing for Purchasin*.&" from the message +ueue: &mmediate output: The system outputs the message from the +ueue directly the document is sa#ed. or initiate outputting directly #ia the Purchasing menu V Purchasin* documentW → !essa*es → Print(transmit or using the program . The entries are identical to those of the print output.g. Transmission time. which processes the message +ueue at predefined inter#als. -ia the input help. )ater output: 5ou can either schedule a background %ob ..5ou create messages for expediters and reminders including order acknowledgment expediters" #ia the report =Purchasing .mail. as hardcopy printout. or teletex"". for example.eminders and 4rging )etters=. 5ou can also send memos to an internal user from within the purchasing document.&. Message $ia 2*Mail: 5ou can send purchasing documents to a #endor by e.

5G:>4 /essage records must ha#e been created through master data maintenance Purchasin* menu".S:ASTS$ >. Message -&(e: . &f you wish to insert a transaction because you want the recipient to #iew a purchase order. the user will immediately recei#e a message or document when the purchase order is sa#ed. so that messages are generated and e.I2 through master data maintenance Purchasin* menu". Q MP Co ent >nter the necessary data on the De ault Values tab page on the detail screen for the message type ". role LF #endor". and the S>T'(>T parameters BES for purchase order".g. execution element ME22N @ !hange Purchase $rder". >T: 5ou see the documents generated in the SAP system under O ice → ?or& center → Outbo$ → Documents. so that the e.ypes → De ine !essa*e . you must schedule the program ./ routine Partner roles /edium SAPoffice" SAP$FF&!>GA4F.g. for P$" >. mail from purchase order Q . &f you ha#e specified send immediately as the processing time. such as execution type T @ transaction". SAPoffice'/P.Please note that you must also maintain an e.mail address for user &.g. execution system. Internal -rans ission(I-): Ma%e the necessar& Custo i?ing settings 5ou ha#e maintained the !ustomi<ing settings for Purchasin* under !essa*es.g. An e.hand mouse button and directly access the rele#ant purchase order. The following information is necessary: Data Message t&(e Time. Maintain aster data: /essage records must ha#e been created for the message type !.%obs are carried out.F$.g. SAP recommends that you work with time spot C.S:AST77 periodically for message output. &f the document in your inbox is an executable mail. spot Transmission medium output medium" Partner role Mail title and teFts Processing routines Program F$.mails generated are sent immediately. external transmission')F >:T. /A&) 4 send immediately upon savin*) (SAPoffice) mail partner" >. SAPoffice')F !alue >.s with which batch. you can click the right. for example. The user can #iew the message sent to him or her #ia O ice → ?or& center → Inbo$. >nter the user9s first and last names. for example. Output 'ontrol → !essa*e .g. #ia the menu thus displayed.mail address is stored in the #endor master record. in the Recipient field. medium 5 e$ternal transmission" and time spot 4 send immediately upon savin*". An e. >nter the necessary data B for example.4F >. >nter the necessary data.ypes or APurchasin* DocumentB . choose (oto → #$ecution parameters.ypes or APurchasin* DocumentB → !aintain !essa*e ./ routine Partner roles Maintain aster data: e. for example".mails sent.mail address is stored in the user master record. &T: !hoose !eans o communication and enter your text on the following screen APurchasin* documentB9 %end 4ith note". &f you work with processing time spot 8 send #ia periodically scheduled %ob".spot.

eminders and urging messages relating to a purchasing document.istributed contracts.Time M&T" deli#ery schedules type of SA release" per >. . in. for the following key combinations": • . outputting printing'transmission" of new documents. 5ou can create message records for the following situations:  All new purchase orders to the #endor /eyer !". .g.ecord belonging to a condition table containing default #alues relating to how.& 5ou can also define other le#els in !ustomi<ing for Purchasin* under !essa*es→ Output 'ontrol → 'ondition . . 5ou maintain a print program and a form for each message type. +uantity. you must specify the purpose for which it is to be used.Message -&(e :>4 Meaning :ew documents.  All new . For example. &n the standard system.eminders 5ou create message types external messages for communication with #endors" in !ustomi<ing for Purchasing.ocument type'purchasing organi<ation'#endor • Purchasing organi<ation'#endor for >. already. outputting of change documents.F0"" • . F.g. From there. you can define default #alues for a message type e.e. a message record must exist whose key combination matches up with the #alues from the purchasing document.rele#ant data e. schedules with cumulati#e The complete purchasing document is outputted as a message. :ote that you can only use fields from the header data of purchasing documents.g.eli#ery .eminders and urging messages relating to deli#ery schedules with cumulati#e +uantities. )PEK Forecast F. !hange document. and to whom a message is to be outputted. outputting of urging messages expediters". 5ou make the settings for fine. and urging messages relating to deli#ery schedules without cumulati#e +uantities. schedules including the open (. date of last transmission".Time M&T" deli#ery schedules type of SA release" as printout. by defining separate message types for each company code. are to be placed in the message +ueue after being sa#ed. !hanges to an existing. )PMK Must. )PE8 )PM8 -:>4 )P/A )P/F /AE: A4F1 .&.eli#ery . A: . Message Record: .!" deli#ery schedules type of SA release" as printout. output of new document. Message -&(e: Fine*-uned Control: For each message type you create. 5ou can define default #alues for each message type e.tuned control with regard to the #arious message types in !ustomi<ing for Purchasin*.F0s issued to the #endor /iller !orp. :1 standard purchase order". )P>T )P>K )PFT . urging message" at the following le#els i. you should specify which message type updates the print.ables. Acknowledgment expediter. the transmission medium or the transmission time. .!" deli#ery schedules type of SA release" per >.eli#ery schedules with already deli#ered +uantity.eli#ery Forecast Must.outputted document are outputted. . The change indicator is set in the message. $ther fields such as !aterial or Plant" displayed in the field catalog cannot be used. )PFK schedules with cumulati#e +uantities. are to be transmitted #ia >. when.g. for example. &f you wish to use different message types for each type of scheduling agreement release.ocument type: e. 5ou can define a different form layout for each company code. &n order for the system to be able to generate a message for a purchasing document.&.& immediately the P$ is sa#ed. they are to be printed out manually.

g. The message is initially blocked. teletex. a scheduling agreement release. &f a message record is found. and Immediately as the transmission time. this is pre. select the le#el at which you wish to create message etc." and places it in the message +ueue. &f a new message determination process is to be carried out when purchasing documents are changed. this is pre. the system generates a message for the purchasing document using the data of the record transmission medium. for the document type" #ia the access se+uence assigned to the message type. or teletex number is a#ailable in the #endor master record. or telex. the system generates a message. 5ou can display this message but not output it.g. !hoose #dit → 1ey combination. K. This is based on the condition . a. and data on the fax. N.set. • Process Flo" 8. the printer $y3 as means of communication. and then choose 'ontinue. >nter the message type e. you can also change the output criteria for the message. &f data on the transmission time.set. b. The system assigns the message determination schema that is #alid for the purchasing document.ssi*n %chema9 %.F0. has been maintained for the message type in !ustomi<ing for Purchasing. the system will immediately output the message for this P$ on the printer xy<. 5ou can also work with the standard settings. C. Prere+uisites • • The message determination facility has been set up in !ustomi<ing for Purchasin*. &f the appropriate settings ha#e been made in !ustomi<ing. &f you ha#e chosen Print or Fa$ as the transmission medium. :>4 for purchasing documents that are to be outputted for the first time" for which you wish to specify criteria such as the transmission time. a purchase order. K. C. 5ou create a purchasing document. 5ou must ha#e created message records #ia master data maintenance in the Purchasing menu. a new message determination process can be carried out when purchasing documents are or a standard deli#ery schedule under a scheduling agreement. transmission time. The schema contains the message type. you must set the indicator N new message determination in the case of change messages" in !ustomi<ing for Purchasin* under !essa*es → Output 'ontrol → De ine !essa*e %hema or %. a contract. Release(#$pediter → . &f the associated document is sub%ect to a release procedure and has not yet been released. 5ou can #iew an analysis log of the message determination process as well as the message itself in the purchasing document #ia @eader → !essa*es+ At this point. The system carries out the message determination process. Sa#e your data. Out(ut of Purchasing Docs# (Message Deter ination): The system always carries out the message determination process when you create an . you can enter a printer address or a fax number #ia Goto → !eans o communication+ ?. &f the message is to be transmitted #ia fax. telex. an outline agreement. !hoose !aster data → !essa*es → APurchasin* documentB → 'reate. The message is outputted from the message +ueue in accordance with the specified transmission time.5ou create message records as master data #ia the Purchasing menu. *hen you next sa#e a newly created purchase order. The system searches the condition tables for a #alid message record e. Creating Message Records: 8. >nter your criteria. transmission medium etc. 5ou ha#e maintained the message type :>4 for purchase orders and ha#e entered Print as transmission medium. Release(#$pediter. =/essage determination= means that the system searches for a message record whose key combination matches up with the #alues from the rele#ant purchasing document. :ote that the analysis log is not sa#ed and is only a#ailable immediately following the message determination etc.

As a rule. Re*Out(utting of Messages5Change Messages: 5ou can re. Select the desired message and choose Goto → !essa*e details+ . change the transmission medium or the partner.rele#ant" changes are changes made to the fields listed in table T8SS!.rele#ant.g. you must optically archi#e the purchasing document. &f you wish to ha#e old statuses a#ailable. !hoose APurchasin* documentB → !essa*es → Print(transmit+ The message selection screen appears. you can change the printer address or the fax number #ia #dit → !eans o communication. N.isplay the messages. which processes the message +ueue at predefined inter#als. 5ou change the transmission time. A trial printout has no influence on the processing status of the document. 5ou can either schedule a background %ob . S./7S>:. -rial (rintout: Goto → .Out(utting Messages: Prere+uisites: The message output +ueue must contain messages. !hoose Pro*ram → #$ecute. otherwise. :ote that these changes must be output. Out(utting Messages Manuall&: 8. you will use the background %ob to output messages and only use the manual output facility in exceptional cases e.rele#ant changes. >nter the selection criteria for the documents to be outputted. 8. >nter the processing status 8 successfully processed" and display the messages. Select the desired message and choose Goto → !essa*e details+ K. *hether further input fields are a#ailable depends on the selected application. The status of the message is then =successfully processed=. 8.S:AST77". 5ou in#oke the !essa*es screen as follows: B -ia the purchasing document itself @eader → !essa*es" or B -ia VPurchasin* documentB → !essa*es → Print(transmit. Print. . Select the desired document and choose Goto → Display messa*es+ ?. $n the o#er#iew screen. -arious options are a#ailable including the following: • )Re(eat essage) function: 5ou use this function if you wish to print out or transmit again a complete purchasing document that has already been outputted. • Change essage: 5ou use this function if you only wish to output the changes made to the purchasing document since the last message output.rele#ant output.. 2 The purchasing documents represented by the messages must ha#e been released appro#ed". i. rush orders". Schedule the %ob. or initiate outputting directly #ia the Purchasing menu V Purchasin* documentW → !essa*es → Print(transmit) or using the program .GA)-. Select the desired document s" and choose #dit → Print(transmit+ Changing Out(ut Criteria: Prere+uisites: The message output +ueue must contain messages. 5ou in#oke the !essa*es screen as follows: -ia the purchasing document itself @eader → !essa*es" or -ia VPurchasin* documentB → !essa*es → Print(transmit. K.e.rial printout. :ote that the system takes account in the message of any changes made to the purchasing document since it was last outputted .dditional data. Dis(la& out(ut: to print out or fax a document.efine the selection criteria in a #ia #dit → . &f the message is to be printed out or faxed. it is not outputted because there are no print. The message output +ueue is displayed. Out(utting Messages in the <ac%ground "ith RS8AS-DD: !hoose %ystem → %ervices → Reportin*+ >nter rsnast00. C. . the system always outputs the current status of the document. although the system generates a message in the +ueue.output a message that has already been outputted. 5ou can also enter a date and time here. for instance.

5ou can enter up to three reminder le#els. and relates to o#erdue payments. >nter the same selection criteria as in step K and then execute the program. A prere+uisite is that the confirmation category has been flagged as =sub%ect to reminder= expediting" in !ustomi<ing for Purchasin*. 'rging !endors to Sub it Outstanding Ac%no"ledg ents: 5ou can re+uire a #endor to submit an acknowledgment for each indi#idual item of a purchasing document P$. &f you then wish to expedite this item and enter 7?. Prere+uisites • • • The message determination facility has been set up in !ustomi<ing for Purchasin*. The purchasing document in#ol#ed must ha#e pre#iously been transmitted to the #endor. . /essage records must ha#e been created through master data maintenance Purchasin* menu". Then choose #dit → Generate messa*es." A negati#e number means that a reminder is to be issued (rior to the deadline for submission of +uotations or the deli#ery date for ordered goods. it also takes account of $endor confir ations. Eowe#er. C. >nter the selection criteria for the documents that should be checked with regard to the necessity of issuing reminders or urging letters. . The corresponding term for =urging letter= in the F& component is =dunning letter=. 5ou see the documents in respect of which due dates are approaching or ha#e been exceeded. For example. !hoose Pro*ram → #$ecute. &n the case of scheduling agree ents "ith release docu entation. The #endor confirms that deli#ery of the 877 tons will take place on 7?. this distinction is not consistent.enerating a Message: 8. the dates from the last. Out(utting Re inders or 'rging Cetters ?.transmitted SA release are taken as a basis. if you enter I* as the reminder le#el. and may not apply outside the SAP en#ironment. if you enter 7?. Sa#e data. the system sets the 'han*e indicator. . The system takes this date as the basis for calculating the periods after which reminders or expediters are due. Select the messages to be outputted printed or transmitted" and then choose #dit → Output messa*e. This function allows you to select for expediting purposes purchasing documents for which no acknowledgment has yet been recei#ed. scheduling agreement. For example. 5ou ha#e ordered 877 tons of Steel 8 for 7?. S. Q. 5ou ha#e specified 87.8Q. the item will not be suggested for expediting.N7 as the reminder urging" le#els. not the dates shown in the current o#erall deli#ery schedule stored in the system. !hoose APurchasin* documentB → !essa*es → Ur*in*(reminders+ K.KR as the reference date.Select the 2ist untransmitted messa*es field to ensure that the list also includes those documents whose reminders and urging letters are in the message +ueue but ha#e not yet been outputted. K7. the system is able to generate reminders and urging letters expediters" automatically.K7. a reminder will be sent ? days prior to the +uotation submission date. To output the message.!hoose #dit → Repeat messa*e or 'han*e messa*e+ The system inserts the new message. contract". choose APurchasin* documentB → !essa*es → Print(transmit. the reminder le#els 87. and N7 days after the due date for submission of a +uotation or for the deli#ery of ordered goods. whereas the term =urging letter= or =expediter= commonly stands for a perhaps more strongly worded admonitory message issued after the due date. Re inders and 'rging Cetters (2F(editers): &f you ha#e specified reminder le#els under the item details of a purchasing document. it will be suggested. Sa#e your selections. Select the documents for which you want to generate reminders or urging letters. &f a change message is in#ol#ed. >nter a reference date. :ote: in the SAP System the term =reminders= is often used to denote such messages issued before the due date.K7. 5ou first generate messages for all purchasing documents for which reminders or urging letters need to be issued and then output these messages.eneration of Messages: S&ste Procedure: The system checks which documents re+uire expediting on the basis of the reference date.KS as the reference date. N. Eowe#er.8?. &n the process.N7 mean that urging letters are issued 87.

. To output the message. The purchasing form offers two page formats: FIRST and NEXT . choose APurchasin* documentB → !essa*es → Print(transmit.c&no4led*ment re"uired indicator has been set in the rele#ant item of the purchasing document. !hoose Pro*ram → #$ecute. The page format FIRST defines the format of the first printed page. e#en if the #endor has already deli#ered part of the total +uantity. Prere+uisites: • • • • The external messages ha#e been set up in !ustomi<ing for Purchasing.purpose form controlling the output of . /essage records must ha#e been created through master data maintenance Purchasin* menu". you must select Generate and save messa*es+ The system will then generate and sa#e the messages directly.ystem: (he procedure depends upon . Sa#e your selections.eneral Infor ation on the Purchasing For : &n the standard system./" has been flagged as rele#ant to reminder'expediting. The purchasing document in#ol#ed must ha#e pre#iously been transmitted to the #endor. you must use the page window names. deli#ery schedules... it explains: • The basic functions of the purchasing form layout set".F0s. Thus if you change the standard form.ithout a confirmation control $ey.. 5ou can also work with the standard. The page format NEXT defines the format of all subse+uent pages.u-mission o$ )#erdue Ac.. reminders'urging letters. 5ou will see the purchasing documents your #endor has not yet acknowledged.g. P$s. and • The positioning of text and data in a purchasing document . including +uantities. Procedure in . (enerating a Message: . you need not perform the following steps. the purchasing form is called =/>.&n the case of P$s. Specifically. etc. &f you run the reminder program in the background. >nter the same selection criteria as in step K and specify message type AUFB for acknowledgment expediters. the settings for the confirmation control key in !ustomi<ing are taken into account. &t is therefore the most complex page window of the layout set. !hoose Pro*ram → #$ecute. The . the resulting list will also contain documents for which an acknowledgment expediter has already been generated but not yet outputted.4!3=. -he MAIN 9indo": The page window MAIN controls the printing of items. prices. for outputting as messages".hether you are .The purchasing print program recogni<es the page window names of the standard form only . re%ection letters. The output list is for information purposes only. )ut*utting Messages +rging . &t is a multi. Select the documents for which you wish to issue order acknowledgment expediters. 9ith confir ation control %e&: The system suggests a purchase order for expediting if the confirmed +uantity is less than the ordered +uantity. !ithout confirmation control "e#: The system suggests a purchasing document for expediting if there is no confirmation number in the case of purchase orders and outline agreements".spot C". &f you select 2ist non-transmitted messa*es.ith or . The system takes into account the monitoring period you ha#e defined in !ustomi<ing for Purchasin* 'on irmations → %et Up 'on irmation 'ontrol → 'on irmation %e"uence" if the confirmation category e. . Ca&out of Purchasing Docu ents: This section describes how purchasing documents are formatted for communication purposes that is. &n the case of contracts and scheduling"edgments: . . 5ou first generate messages for all purchasing documents for which acknowledgment expediting is necessary and then output these messages. &f you ha#e set up the message determination process in such a way that the acknowledgment expediter is outputted immediately the application document is posted transmission time. and order acknowledgment expediters. outline agreements. !hoose APurchasin* documentB → !essa*es → !onitor order ac&no4led*ment+>nter the criteria for selecting the purchasing documents to be checked with regard to outstanding order acknowledgments. change notices.or$ing . The system suggests outline agreements for acknowledgment expediting if no acknowledgment number has been entered. the system checks only whether an order acknowledgment number exists at item le#el. deli#ery schedules.

1efore you make any changes to the standard form.*hen you change the standard purchasing form.. This makes it easier to distinguish between your customi<ed form and the standard form pro#ided by SAP. Thereafter.4!3. For further details.".ctivate to acti#ate the form with your changes. carefully consider which information is to be included on the form. centimeters. you must first create a correction number. Change 2Fisting For &f you create a new form. &f you created a new form. 1efore changing an existing form or creating a new one. *e recommend that you always create your own form. the system maintains both your changed #ersion and the SAP #ersion of the form. &f a number of separate forms are needed. re%ection letter. 5ou also ha#e the option of creating your own forms for indi#idual message types for example.ssi*n Form and Output Pro*ram or APurchasin* DocumentB . N.Pscript → Form. etc. you must first create them and then assign them to the appropriate message types. The standard form contains formatting specifications for all purchasing documents to be outputted as messages. !heck the header information. refer to the section =Assigning Forms=. K. and press ENTER . such as the page format and orientation. . The standard form is adopted as the new form. Creating For s for Purchasing Docu ents: 8. !hoose Form → 'reate. To copy the standard form.esign your layout using the page window structure of the standard form as a guide. >nter the transport'correction details in the dialog box that appears. choose ." before the system can use it for printing. Re(orting in Purchasing: • • • • • • *hich purchase orders were issued to a certain #endor during a gi#en period For how many purchase orders goods ha#e already been recei#ed *hether a #endor deli#ered ordered materials in full or only in part *hich #endors did or did not adhere to their deli#ery dates *hether goods recei#ed from #endors conform to re+uirements and in#oices submitted are correct The a#erage #alue of purchase orders issued by a gi#en purchasing organi<ation or purchasing group . S.efer to the example below for further tips on making changes.dopt. enter the name of the standard form (M2DR'C7). The form header appears. you must assign it to the appropriate message type. &f your form uses #aried type face si<es and proportional fonts such as Times . one other than characters or lines". etc. This is done in !ustomi<ing under !essa*es → Forms or !essa*es → . 5ou should also check that the page format of the printer corresponds with that of the form. !hoose Form → . ?. 5ou can position information using #arious units of measurement characters and lines. you need not assign the form. or Create 8e" One: 5ou can either change the standard form or create a new form by copying the standard one. choose Form → . you should consider the following. you must assign it to the appropriate message type P$. *hen you ha#e adapted your forms. From the system menu. you should position fonts using an absolute unit of measurement that is.ools → %. C. if you wish to output outline agreements and purchase orders on different forms". >nter the name of the new form to be created. . 5ou should also identify the field names of the data you want to include on the form. Q. they must be assigned to the rele#ant message type. because changing the standard form represents a customer modification." &f you ha#e modified the standard form and the standard form is currently being used for purchasing documents.oman or Eel#etica extensi#ely.This section describes how to tailor the output of your purchasing documents to suit your re+uirements by changing the standard form />. /easure the exact position on the form in which the information is to be placed. /ake any necessary changes to the form.

or the #alidity period of outline agreements". The system branches to the P$ display.of. The system displays a change document listing the changed data. then delimit the report by entering the appropriate selection criteria so that the information pro#ided is as concise and pertinent as possible.list and selection parameters must be maintained in !ustomi<ing for Purchasing. . .eturn to the report.isplay schedule lines. or whether the list should contain more information for example. 0Reportin* → !aintain purchasin* lists+) Selection Para eter: This parameter allows you to determine which purchasing documents the system analy<es. position the cursor on the P$ number and choose #nvironment → Display document. !ontact this person if you need other settings. The following two parameters determine which information is displayed or omitted: • • Selection parameter Scope. particularly the analysis of order #alues. For more information on analyses and reports in the SAP System.eturn to the report.There you will obtain details on: Eow to find reports and analyses 2The steps you must perform to print out lists Creating and Running Re(orts and Anal&ses: !onsider which information you need. The selection options are based on the rele#ant purchasing document. The SAP /usiness In ormation ?arehouse facilitates the detailed analysis of the purchasing acti#ities and procurement processes taking place within your enterprise. .of. 5ou can decide whether you wish to ha#e a list in short form. choose Goto → 'han*es from within the list display. you can run analyses to create lists of • • • • • $pen purchase orders >xpired scheduling agreements Scheduling agreements or purchase orders with (. . Furthermore.P /usiness In ormation ?arehouse or the 2o*istics In ormation %ystem 02I%). That means that the list can #ary to some extent from document to document. 5ou can branch from the report to the following functions: . All goods and in#oice receipts in#ol#ing the item are displayed.list parameter The keys for the scope. you can use the %. the date of change. . +uantity less than order +uantity Purchase orders with in#oice #alue greater than the order #alue Purchase orders with late deli#eries Sco(e*of*Cist Para eter: This parameter determines which data is displayed for a document.isplay changes.isplay document. System administrator is responsible for setting up reporting and analysis parameters.un and print out #oluminous reports and analyses only in the background. For example. Ad=usting Cist Anal&ses: This section describes how to change the scope and layout of a list in accordance with your re+uirements. For more comprehensi#e analyses. lines including the open P$ +uantity and #alue. and the name of the user who made the change. refer to the documentation Gettin* %tarted 4ith the %. . you can also display the P$ history or the documentation of pre#ious release orders as additional lines in the list.list and selection parameters.P %ystem. 5ou can monitor the P$ history of an item by positioning the cursor on the item and selecting Goto → PO history.The reports and analyses a#ailable in the SAP System pro#ide this o#er#iew in a fast and straightforward manner.To find out whether anything has been changed in a P$. /onitor P$ history To display details on a certain purchase order from within the list display.of. 5ou can define the layout and content of your list #ia the scope.

the list contains lines with the following information: • • • • • • !on#ersion of base unit into S34 Schedule lines Total of goods receipts Total of in#oices $pen deli#ery +uantity $pen in#oice +uantity . or #endors with each other. To do so. 5ou can re. 5ou can define the structure of your list yourself with the aid of a display #ariant. the documents for goods receipt and in#oice receipt are also displayed. how to run an analysis. so that the total net #alue and the total order +uantity are displayed at the same time in the totals line. 5ou return to the basic list if you re. you can compare se#eral plants. you can switch between three #iews: • • • Eeader and item data Schedule lines Purchase order P$" history.use a display #ariant by sa#ing it and defining it as an initial #ariant. . proceed as follows: Select criteria for the analysis. As a result. A screen appears on which you can choose and enter additional criteria from header and item data. !lick . you can create totals. For example. and how to define the layout of the information in the list yourself. PO → Reportin* → General analyses. &n addition. purchasing groups. !lick . . such as net #alue or +uantity. :ote that purchase orders that ha#e been put =on hold= are not taken into account in general analyses because the data they contain is incomplete. &n the process. you can define how the results of your analysis are shown yourself. Filtering Data: &f you wish to see only purchasing documents belonging to certain purchasing organi<ations. or plants in the basic list.The more comprehensi#e list contains not only the indi#idual items. !lick 'han*e vie4 to switch between the indi#idual #iews.eneral Anal&ses: This section describes the analyses you can create. you can set a filter. or Position the cursor on the rele#ant column heading and choose %ho4 or @ide after clicking the right mouse button.otal. only those documents that satisfy your filtering criteria are displayed.efine the list display. Select the rele#ant column in the basic list and choose . &n the lower part of the list. Furthermore. 5ou can run analyses of certain purchasing documents and create #arious sum totals. you can determine the order #alue for a single material o#er a certain period. position the cursor on the desired field and choose %et ilter option a#ailable #ia the right mouse button". • • !hoose 'hoose display variant → 'han*e display variant to show or hide indi#idual fields.un the analysis. !hoose #dit → Dynamic selections to enter further criteria for your analysis. • To use se#eral filtering criteria. 5ou can also display the totals for se#eral columns simultaneously. . but also the name of the #endor and the material description short text" for each purchase order. or which purchasing organi<ation is responsible for the largest portion of the total order #alue for all materials. From within the basic list. Sorting Data: For numeric fields. Eere you can enter either an indi#idual #alue or an inter#al. To generate an analysis. click %et ilter. thereby stipulating which fields are to be displayed to you and which are not. A window appears in which you can enter data such as the purchasing group and the plant as filtering criteria. purchasing groups. • &f you wish to use %ust one filtering criterion.choose the display #ariant you used or change the display #ariant and cancel the totaling indicator after the totaling process.dopt to call up a further window.

For other data. Then select the Purchasin* *roup column and choose %ubtotals./' to run the A1! analysis. you can hide the indi#idual lines by clicking the dots in front of the totals in the totals lines. for example. N. 1efore you can create subtotals. &n this list. Select the rele#ant column and click %ubtotals.5ou obtain a list of all documents that satisfy your criteria. &t pro#ides you with an o#er#iew of any changes that may occur in your relationships with #endors. Net value". run the analysis. proceed as follows: 8. 5ou can also create subtotals for se#eral columns. !haracteristics percentage". 5ou obtain a list in which all selected data records are allocated to the rele#ant segments. and totaling functions.otal. !hoose . -otals Anal&sis: !arry out the order #alue analysis as described in the section Runnin* an . K. material": 3ey figure percentage" .g.g. in which you can choose between the following analyses for 3ey Figures e. for example. etc. C Percentage with a low order #alue. you ha#e chosen the analysis 1ey i*ure 0percenta*e). !arry out the order #alue analysis as described in the section Runnin* an . you must already ha#e created a total. The system then calculates the subtotals for the net order #alue per purchasing group. A window appears. or use all the options in one analysis. Anal&sis of Order !alues:This section describes analysis options a#ailable in the system: • Totals analysis • A1! analysis • Analysis using comparison periods • Fre+uency analysis 5ou can choose one of the four options. . To run an A1! analysis. proceed as follows: 8. net #alue" and !haracteristics e. >nter your selection criteria. &nstead. you may wish to first see the subtotal per #endor and then. :ote that filters are not taken into account when an A1! analysis is run. 5ou can enter the following data: • • • • The currency for the analysis The net order #alues for the fre+uenc& anal&sis Periods for the anal&sis of co (arison (eriods Selection criteria to which the analyses relate #dit → Dynamic selections if you need further criteria from header and item data for your analysis. Select a numeric key figure column in the list e. 3ey figure absolute" . #endor. such as material or #endor. &f.g. you can create subtotals. combine se#eral of the analyses. A<C Anal&sis: The A1! Analysis is used for classifying #endors or materials by order #alue. the default #alues for the A1! analyses are ?7 B N7 B K7 percent. !haracteristics absolute". Select the Net value column in the basic list and choose . the subtotal per material. you can perform sorting. filtering. For example. The A1! indicator has the following #alues: A Percentage with a high order #alue. To create totals. < Percentage with a medium order #alue. The screen is subdi#ided into four parts. &f you only wish to see the lines with the total #alues. K. use suitable selection criteria or an appropriate display #ariant. in addition.nalysis o Order Values. !lick .nalysis o Order Values. The A1! analysis allows you to determine the relati#e importance of the indi#idual #endors in your #endor base. Running an Anal&sis of Order !alues: 5ou in#oke all four of the abo#e analyses as follows: !hoose Purchase order → Reportin* → Order value analysis.

dependent conditions. Conditions and Price Deter ination: This component enables to store pricing stipulations agreed with the #endor discounts or surcharges.Anal&sis 'sing Co (arison Periods: This analysis allows you to easily detect changes in purchasing acti#ities. Conditions Re+uiring Subse+uent (2nd*of*Period) Settle ent: 5ou can also store conditions that do not take effect immediately. and info records. .end rebate based on total business #olume o#er a period. . deli#ery costs. and an indi#idual percentage +uantity discount would be more fa#orable than the existing period. This and Period 8 . and data on #olumes and gross'net weights.nalyses → Order value analysis >nter the necessary data and specify in the fields Net value C to Net value 6 the limits for net #alues that are to be taken into account in the analysis. for example. The system then applies the conditions in determining the price in purchase orders P$s". :o subtotals net price. >nter the necessary data and specify the two periods you wish to compare in the fields Period C . Settlement with regard to such conditions takes place subse+uent to the settlement of #endor in#oices relating to indi#idual purchase orders. for each plant on a certain date".Per document To display the expected deli#eries. 5ou can aggregate summari<e" the information at the following le#els: (eneral o#er#iew . B :et #alue K up to 8777. 5ou cannot compare o#erlapping periods.oods Recei(t Forecast: This analysis allows you to determine the number of anticipated deli#eries e. with allowance for any miscellaneous pro#isions. and non. or freight costs". you can determine how much was ordered from which #endor by which purchasing organi<ation or purchasing group. 5ou can also define a price range upper and lower limits".un the analysis. -i e*De(endent Conditions up to Release D+C@.ecei#ing manpower more effecti#ely.deductible taxes. . proceed as follows: PO → . the system issues an error message. PO → .nalyses → Order value analysis. effecti#e price" are created in the case of time. document items with a net #alue exceeding net #alue C will be analy<ed in an additional column 0BNet value 6". &f the system adopts such a condition in a purchase order and the condition is then changed manually in the P$ so that the price range is not adhered to. Per day . enter the following inter#als in the fields Net value C to 6: B :et #alue 8 up to ?77. you may find that you ha#e issued many discrete purchase orders with a #alue greater than LK777 to #endor 6. There are three kinds of price in Purchasing: • . to. 5ou can enter these conditions in +uotations. Per hour . For example.nalyses → GR orecast.g. 5ou also ha#e the option of entering general conditions at #endor le#el. : Price taking any applicable discounts and surcharges into account. For example. : :et price after deduction of cash discount.un the analysis. for example. To run a fre+uency analysis. !ustomer exit CM2JFDD@ is a#ailable for this purpose.ross (rice • 8et (rice • 2ffecti$e (rice : Price without taking any possible discounts and surcharges into account. For example. The fre+uency analysis can be used as a basis for negotiations with #endors. 5ou can enter conditions for items in respect of which you do not expect to recei#e an in#oice in P$s and $As. B :et #alue N up to K777. Fre+uenc& Anal&sis: 4se this analysis to determine which net order #alues most fre+uently occur for which purchasing organi<ation or #endor. but only at the end of a certain period. and by how much the total order #alue of one period differs from that of a comparison period To compare two periods. B :et #alue C up to ?777 &f you specify four net #alue limits. 5ou can enter further conditions in the P$ itself. $As. enables you to schedule your (oods . 5master conditions5+): -alidity periods and scales can be specified for these conditions. &nbound deli#eries against shipping notifications are not taken into account because this would ha#e a detrimental influence on system performance. . >nter the necessary data and choose Pro*ram → #$ecute. proceed as follows: PO → .

or taxes. • Material grou(. :o access se+uence is assigned to condition types for supplementary conditions because no separate condition record has to be found for them. • !endor sub*range: The conditions apply to all materials from a #endor9s sub. All supplementary conditions that the system is to suggest for a certain condition type must be grouped together in a separate calculation schema. the #alue is apportioned among the items. &f the same condition occurs in different document items.$rgn. A feature of the techni+ue is the formulation of rules and re+uirements.$rgns.iscounts'surcharges and freight costs are fre+uently maintained in relation to the gross price P177". &n the standard system.eneral Conditions: &n addition to time. Access se+uence. -ia the condition type. Condition -echni+ue: The condition techni+ue is used to determine the purchase price by systematic consideration of all the rele#ant pricing elements. . in$oicing (art& -i e*Inde(endent Conditions0up to Release D+C@ 5document conditions5)+: :o #alidity periods and scales can be defined for these conditions. Conditions for se$eral P# Orgns: As a rule. &f the condition type is entered at header le#el.year. This calculation schema must be stored for this condition type main condition". aterial t&(e. 1y applying conditions defined by means of the condition techni+ue.$rgn and stored in the system in the form of conditions and contracts to be made generally a#ailable to other predefined P. !ondition table. outline agreements.entry effort. Su((le entar& Condition: Supplementary conditions are time. effecti#e price" are created in the case of time.dependent conditions representing more general pricing stipulations in the system. which the latter agrees to grant on all purchase orders placed with that company during the next half.rou( Condition: 5ou can define a condition type as a group condition. The most important elements in price determination are the following: !ondition type. 5ou can determine whether time.$rgn. This schema is assigned to condition type P177. • Condition grou(: The conditions apply to all materials offered by a #endor that belong to the same condition group according to assignment in the rele#ant info records". conditions are negotiated and maintained indi#idually by each P. Incoter s. customs duties.dependent conditions that are usually maintained for a certain condition type main condition".dependent conditions for +uotations and SAs. you can store time. . SAP recommends working with time. . !alculation schema.dependent conditions applicable to indi#idual +uotations. for example. There are condition types for absolute and percentage discounts. This sa#es you considerable time and effort with regard to data entry.independent conditions. The supplementary conditions are grouped together in calculation schema .g. 5ou can specify general conditions at the following le#els: • !endor: The purchasing department negotiates a KF discount with a #endor.dependent. The goal is for ad#antageous terms negotiated by the reference P.range. Condition -&(e: !ondition types represent price factors in the system. . Supplementary conditions are stored with their associated main condition in one data record in a condition table @condition record". you specify how the price factor is calculated e. Se#eral purchasing organi<ations can access the contracts of a certain reference purchasing organi<ation. This reduces your data.independent conditions can be maintained in +uotations and SAs #ia the document type in !ustomi<ing VDocumentB → De ine document types". Prere+uisites: 5ou can make the following settings in !ustomi<ing for the enterprise structure: • • The general conditions of a reference P. freight costs.$rgn can also be used for price determination purposes by other P.Conditions in Info Record and Purchasing Docu ents: !onditions in info records and contracts are always time.dependent conditions. +uotations and SAs are pro#ided with time. the item #alues are added up and the result used as the basis for determining the scale le#el.$rgn to other organi<ations. Subtotals net price. percentage or absolute amount". we can make a#ailable the conditions negotiated by one P. since you need not maintain conditions for indi#idual materials. the system arri#es at a suggested price for purchase transactions. They are therefore entered as supplementary conditions belonging to the gross price. Eowe#er.independent. and info records./777K. since these pro#ide a wider range of processing options. The conditions in P$s are always time.dependent or time.

in the case of stock transfers".epending on the tax code in the P$ item and the tax calculation schema. the system is not able to calculate a net or effecti#e price. The system inserts the currently #alid sales price including tax" for the ordering store in the condition type with category *. the system inserts the price in the condition type with category d.A8 &f you use this condition category. taxes only for .elease C.deductible input tax :A-S . This makes sense if no purchase price exists e. the condition type should exist in the calculation schema used for determining the purchase price.uling Prices for Precious /etals The system inserts the mo#ing a#erage price'#aluation price of the material in the condition type with category (. See . d 2 -endor9s confirmed >. the access se+uence that regulates tax code determination is assigned to the condition type. 8 :on.rele#ant=.g. $therwise. < .&8. 5ou must assign a transaction'e#ent key in the schema for account determination purposes".&. /-38" 9 /-37 Condition -&(es in the Standard S&ste : The condition types supplied include the following: .&K price !ash discount S3T$ &f the #endor confirms a price #ia >. &f you manually enter a price in the purchasing document. the condition type should exist in the calculation schema used for determining the purchase price. 5ou must flag the condition type as =pro#ision. >xception: Stock transfers. The condition type has the calculation rule =absolute amount=. and condition category > causes the discount to be deri#ed from the terms of payment. &f an access se+uence is assigned to the condition type.etail" P878 E /-3K prior to .eli#ery costs F. :ormally.aily . For example. freight charges". >.Condition Categor&: 5ou can assign a condition category to a condition type. you must assign a supplementary calculation schema to the condition type.. (A4K discount'surcharge /o#ing a#erage price Sales price excl. &f sales price #aluation is acti#e in the #aluation area of the store. it is inserted into the condition type.etail" Sales price incl. Precious metal (A48. The condition type is included in the calculation on a statistical basis only.?A. taxes only for . The system inserts the currently #alid sales price excluding tax" for the ordering store in the condition type with category M. ' . the system calculates the non. &f sales price #aluation is acti#e in the #aluation area of the store. The condition category has #arious control functions. you can enter separate in#oices for material costs and deli#ery costs e. condition category 4 causes a new price determination process to be carried out at the time of (. The following condition categories are rele#ant to Purchasing: Cat# Descri(tion / 1ase price Assigned to CP177 Further infor ation A condition type with the condition category E must always exist in the calculation schema.g.deductible tax portion and inserts it in the condition type with the category :. The system deri#es a percentage from the terms of payment and inserts it in the condition type with the category >.

iscount'surcharge . :o access se+uence need be specified for these condition types. The latter table contains the condition records.deductible input tax The purchasing department has agreed with #endor /iller !o.oes a contract item existP" c" Accessing of condition table 78Q . the condition record created in the example for the condition type is found and the search ended. and for general conditions. The se+uence of accesses controls the priority of the indi#idual condition records among each other. &t sets out the order in which the condition types are taken into account in the calculation. !ondition type P177 has the access se+uence 777K. P+Or*n and Purchasin* in o record cate*ory.iscount'surcharge Taxes Descri(tion (ross price: Price without taking any possible discounts and surcharges into account Absolute discount Absolute surcharge Absolute freight amount Percentage duty amount !ash discount :on. &n the case of scheduling agreements with time. Price Deter ination: *hen you create a P$ or SA with time. for example". Condition -able: A condition table consists of one or more condition keys and a data part. The following accesses are defined within this access se+uence among others": a" Accessing of condition table 7SR .oes a purchasing info record existP" *ith this access.&n the standard system. calculation schema . There are some condition types for which no condition tables are created for example. the system searches for #alid conditions and inserts them into the new document this is the process of price determination". Through the accesses. The system writes this information to a condition record and stores the latter in a condition table.177 T177 F. which are only entered manually. table 78Q is a#ailable for the condition record created by Purchasing. the system searches for conditions in info records and contracts for contract release orders". the system is told where to look first and where to look next for a #alid condition record in each case.Condition t&(e P177 . or supplementary conditions". !aterial. the calculation schema specifies the following: • • • • *hich subtotals are arri#ed at To what extent the price determination process can be carried out manually The basis upon which the system calculates percentage discounts and surcharges *hich re+uirements must be satisfied in order for a certain condition type to be taken into account 5ou can define a #ariety of calculation schemas for indi#idual purchasing organi<ations and'or #endors. &n addition.iscount'surcharge ./7777 is defined for determining the purchase price in purchasing documents.iscount'surcharge . • • &n the case of P$s.oes a plant. .specific agreement item existP" b" Accessing of condition table 78S . the system searches for conditions in info records and for general conditions. 5ou can also create your own condition tables.177: 87 supplementary condition". that the latter will grant a discount of L87 on the normal price of LK?7 for each office chair purchased. This has the condition keys Vendor. &t consists of one or more accesses. The data part contains a number that references a record in another table.iscount'surcharge .independent conditions. Access Se+uence: An access se+uence is a search strategy by means of which the system searches for #alid records in #arious condition tables.independent conditions. An info record with the following conditions is created for this purpose: P177: K?7. . &n the standard system.18 T$A8 S3T$ :A-S Condition class Price . header discounts. Calculation Sche a: A calculation schema groups together all condition types that play a part in calculating the price.

. this is only used if you change it in the P$ and carry out a new price determination process.&f no conditions are found. if you wish to use the same price determination date for all a #endor9s materials. The agreed condition discount of L87 granted on each chair purchased" is stored in an info record. the latter is not calculated #ia the price determination process. if you wish to use a different pricing date for a certain material supplied by a particular #endor. Search for condition records belonging to the condition types listed in the calculation schema: The system searches only for condition records belonging to condition types that are marked in the schema as non-manual. . 5ou can specify the date to which the price that is determined relates at the following points: • &n the #endor master record. Accesses within access se+uence 777K Accessing of condition table 7SR plant. ./7777 K. or the goods receipt date". . The system carries out the following price determination process: 8. or as at another date such as the current day9s date. and a new effecti#e price results. The pricing date category in the P$ takes precedence.ifferent !urrency. these conditions will not be inserted again. Thus. &n the example. The #alue in the purchasing info record takes precedence o#er the #alue in the #endor master record.independent conditions is noted in the info record. Planned . or -olume. • &n the purchasing info record. *eight. &f the conditions were adopted from the last document and the buyer performs the Ne4 price determination function. • &n the purchase order.aily . in the Pricin* date cate*ory field. Deter ination of Purchase Price (2Fa (le): Purchasing creates a P$ for 877 swi#el chairs at LK?7 each. So e Selected Conditions: Taxes.ependent on the $rder 4nit. if the buyer enters further conditions in the purchase order . Price -ariance.etermination of access se+uence 777K b. 5ou can specify how the system treats the conditions from the last P$ in !ustomi<ing for Purchasing default #alues for buyers".specific agreement item" is not carried out Accessing of 78S contract item" is not carried out. The system then suggests a price of LKC7 per chair in the purchase order. in the Pricin* date cate*ory field found #ia Item → !ore unctions → .177 discount" is a supplementary condition belonging to condition type P177 and thus has no access se+uence of its own. :o outline purchase agreement exists with this #endor. Foreign !urrency. !ondition records belonging to the other condition types are then sought. :o general price stipulations apply. but the last P$ is noted in the info record. The system can proceed in similar fashion in the e#ent that a SA with time. Price determination in#ol#es the process of determining already existing conditions only.dditional data". The buyer can then enter further conditions co#ering deli#ery costs. for example".eli#ery !osts. to be supplied by #endor /iller !o. no further condition records are found because condition type . !onditions that are . Assignment of price calculation schema: . the deli#ery date. The #alue from the info or #endor master record is preset when a P$ is created. the price can be calculated as at the document date of the P$.uling Prices for Precious . Date of Price Deter ination: &n the automatic price determination process. Table 78Q info record" is accessed and the condition record is found. in the Pricin* date control field. !ondition type P177 a. o#er and abo#e those inserted by the system . the system can adopt the conditions from this P$. Eowe#er.ependent !onditions.

for the rele#ant order item. This way. branch to the P$ header data. To enter a different #endor i. Different Currenc&: &f you wish to create a P$ in a currency that differs from the default currency taken from the #endor master record. !hoose Item → !ore unctions → .uty • !alculation of costs o Fixed amount. :on. -aFes: The rele#ant tax rate is taken into consideration in the P$ automatically. The condition types and their amounts are determined from the tax calculation schema defined for the country in !ustomi<ing. proceed as follows for items ha#ing a #alid tax key. &n contrast.e. Planned Deli$er& Costs: Planned deli#ery costs are deli#ery costs incidental procurement costs" agreed with or stipulated by the #endor. from which the indi#idual tax amounts are deducted. &f they are not to be in#oiced by the #endor who recei#es the P$. .a$es field in the rele#ant P$ item. if the rate in the P$ is to be the basis for the in#oice amount. a different #endor must be entered at the time the deli#ery costs are planned in the P$. only the =freight #endor= can in#oice you in respect of the deli#ery costs. branch to the P$ header data before entering the rele#ant item and change the content of the 'urrency field. Foreign Currenc&: &f the P$ is issued in a foreign currency. the #endor can be changed. The system lists all amounts and condition types included in the calculation of the tax amount. To specify a fixed exchange rate for a foreign currency. select the desired condition on the condition screen and choose Goto → Details+ $#erwrite the content of the Vendor 0creditor) field.called =freight #endor= may be a forwarder'carrier or a customs office. represents the net #alue of the item. . or an outline agreement. the system issues a warning message. it is possible to ha#e the system find the rele#ant tax code #ia the conditions. &f the price you enter does not e+ual the price in the master record for the material. you can specify a fixed exchange rate in the P$./etals.etail en#ironment. the in#oice amount has to be based on the exchange rate specified in the P$. for example. Price !ariance: A price #ariance occurs when the net price of the P$ item differs from the standard or mo#ing a#erage price defined in the material master record. The rate can be changed when the in#oice is entered if it differs from the rate specified when the P$ was created. at the time of &-. This is useful. This so. >stimated Price. &n addition.deductible tax portions are displayed in the conditions and taken into account in material #aluation. Planned deli#ery costs can be subdi#ided according to the following criteria: • Source of the costs o Freight charges o .dependent amount o Percentage of #alue of goods deli#ered Planned freight and duty costs are linked to a #endor. for example. a =freight #endor= or a customs office". The base amount. the deli#ery costs ha#e actually been incurred. 5ou can thus check the #endor9s net price when the in#oice is recei#ed.uring the price determination process. a forwarder or carrier. enter the exchange rate. independent of +uantity o 0uantity." At the time of (r. a +uotation." 5ou can store planned deli#ery costs in the purchase order on the Item conditions screen. you must change the currency before creating the P$ items. that is to say. if different tax rates apply. the system calculates the net #alue of the order based on the ruling exchange rate defined in your system. The tax rate is deri#ed from the key in the . or a customs office before the P$ is placed. Such costs can only be posted in an in#oice if there has been a (. The tax code is suggested at the time of &-. To maintain a different currency in the purchase order. the discount in %ind discounts in the form of bonus goods" and order +uantit& o(ti i?ing functions are a#ailable from the . To display the calculation of the tax amount. and select the Fi$ rate field.": Select an item on the item o#er#iew screen. Eowe#er. which are entered in the P$ when the latter is created. depending on whether a material is taken into stock or consumed directly. 5ou can determine how the tax amount was calculated in the item conditions from within a P$.a$es. Planned deli#ery costs are entered in the P$ for each order item.

&n order to work with conditions for each order unit.g. the key date is the posting date. you can order in the units that ha#e been maintained in the info record or the material master record. 8on*Di ensional 'nit of Measure ent: 5ou must create a unit of measurement that links the precious metal with the unit of measurement. . 5ou can use the settings supplied in the standard system as a reference for copying purposes. K.dependent". &f no order.ocument schema . Conditions De(endent on the Order 'nit: 5ou can enter separate conditions for indi#idual order units.g. &t must ha#e the calculation formula =NK= and the re+uirement =N8=." The proportion of the precious metal is specified for this unit of measurement in the material master record e. the date chosen by you is taken. The first condition type must be flagged as =manual= and ha#e the calculation formula =N8=.ifferent but directly consecuti#e steps must be assigned for both. =(= stands for =gram= and =A4= is the symbol for the chemical element =gold=. &t causes the price for the material to be redetermined according to the day9s ruling price at the time a purchase order is created or a goods receipt posted. higher tolerances will then apply in the e#ent of price #ariances than in the case of purchase orders issued with an exact price.. Eere you must enter the first condition type (A48". At the time of &-. 8 piece of wire @ N (A4". For the current ruling price of the precious metal (A4K". >. &n the standard system. (A4" must be assigned to each.9eight* or !olu e*De(endent Conditions: 5ou ha#e the option of maintaining weight.uring the source determination process. The %tatistical indicator must be set. and the same unit of measurement e. you must set the Variable OUn indicator on the general data screen in the info record. or #olume.dependent conditions. &f further precious metals are to be taken into account in the price determination process. you can enter an estimated price and flag it as such. condition category 4. and calculation rule ! +uantity. access se+uence 7778 is defined for this purpose.efine a non./7777 is a#ailable in the standard system. &n the case of the P$. -"o 8e" Condition -&(es 8. they must be set up beforehand in !ustomi<ing. Dail& Ruling Prices for Precious Metals: There is a separate condition category for pricing components that #ary according to daily fluctuations in ruling rates. the system offers you the order units for which prices ha#e been maintained. (A4 for =gram of gold=". An access se+uence must be assigned to the condition type for the current daily ruling price (A4K".ocument schema . The condition types for weights and #olumes are then taken into account during the purchase price determination process. &n the case of a (.unit. 2sti ated Price(2P): &nstead of a net order price. The second condition type may not be flagged as =manual=. The %tatistical indicator may not be set for either.g./777K is a#ailable in the standard system. . . 5ou must make the following settings for each precious metal in !ustomi<ing: • . The two condition types must be entered in the document schema in the abo#e se+uence. Su((le entar& Calculation Sche a for Price: . 8e" 2ntries in Calculation Sche as Docu ent Sche a: The two new condition types must be included in the document schema. dependent conditions ha#e been maintained. 1oth condition types ha#e condition class A. .dimensional unit of measurement Global settin*s → 'hec& units o measurement" • Set up two new condition types Purchasin* → 'onditions → De ine price determination process → De ine condition types" • /ake new entries in the calculation schemas Purchasin* → 'ondition → De ine price determination process → De ine calculation schema" The settings for one precious metal are supplied in the standard system. For the precious metal price portion (A48" included in the material price.

independent conditions are always maintained directly within the rele#ant document. you can do the following #ia the master data menu o . and contracts directly in the info record or P. after selecting an item" Item → 'onditions &n the condition screen if conditions can be adopted from an already existing document. &n the case of time. Scales. Invoice bloc& → %et tolerance limits+" To maintain an >P.epends on document type 5ou can specify both time. Maintaining -i e*De(endent Conditions: !reate the desired document info record.independent. in P$ enter the amount in the Net price field on the item detail screen and select the #stimated price field+ Maintaining Conditions: 5ou ha#e the following options: • 5ou maintain time. +uotation. !hoose one of the following menu paths: a+ @eader → 'onditions b. you will see a dialog box allowing you to choose the desired condition. contract. you can additionally enter: Supplementary conditions. .dependent conditions. The conditions in the info record are an exception: these are stored at info record le#el.dependent conditions for info records. o /aintain condition records for condition types you ha#e created yourself o !hange the prices in info records.independent conditions at header and item le#el. The following table shows which conditions can be maintained for which documents.F0s. . K. &f se#eral #alidity periods ha#e been defined.dependent general conditions are always maintained #ia the master data menu. After selecting an item" Item → 'onditions c.epends on document type 5es :o -i e*inde(endent conditions :o . The main condition has been inserted. Sa#e your data. -alidity periods. scheduling agreement" or choose one you wish to change.epends on document type :o 5es Scheduling agreement . SA" or choose one you wish to change. 4pper and lower limits Maintaining -i e*Inde(endent Conditions: !reate the desired document P$. these are inserted. • Time. • 5ou can also enter document conditions for contracts and info records #ia the master data menu.dependent or time. 8. SAs. >nter the desired condition types with their amounts. !hoose an existing period or create a new one.isplay the su((le entar& conditions belonging to the main condition: . #$tras → 'onditions from the Purchasin* Or*ani3ation Data C #iew in the info record" &f se#eral main conditions exist. or scheduling agreements on a collecti#e basis Eow conditions are maintained depends on whether they are time. -i e*de(endent conditions &nfo record 0uotation !ontract Purchase order 5es . The condition screen appears. >nter the #alidity period and the amount of the main condition. SAP recommends maintaining such conditions #ia the rele#ant document. • Time.dependent and time. +uotation. The -endor >#aluation component uses this figure to compute a #endor9s price le#el.efine the market price for a material. • &n addition. !hoose one of the following menu paths: a+ @eader → 'onditions b. you will see a dialog box containing the existing ones. contracts.epends on document type . or general conditions are #alid.The tolerances must be defined accordingly in !ustomi<ing for &n#oice -erification..

!hoose Pro*ram → #$ecute. Sa#e your data. K. :ote that the first +uantity or #alue" should normally be 7. choose #dit → !ore contracts → For material. the system issues an error message. !hoose !aster data → 'onditions → Prices → /y in o record. !hoose Goto → Details and enter the necessary data in the 2o4er and Upper limit fields. choose the Restore supplementary conditions button and click Ees to confirm in the dialog box which then appears. 8. the system would not determine a price for +uantities below 877. >nter your selection criteria. Process the conditions 5ou can also list further contracts to be processed. >nter: B The contract only to list the header conditions" B The contract and the item number to list both header and item conditions" N. Process the conditions Cisting Conditions for a Contract: 8. 0uantity Amount 7 87 877 X K77 R &f the +uantity 7 were not specified. To do so. >nter your selection criteria.g. Cisting . C. N. you see the other contracts for this material. it is displayed. • 5ou can call up screens with restricted selection criteria and thus select by contract or material group only. Select the desired contracts and adopt them in your original list. >nter: B The #endor and material or material group. K. you can create scales for conditions: Select the condition. Process the conditions . N. >nter the amount and specify a #alidity period if applicable".eneral O$er$ie"): There are #arious ways of processing conditions. !hoose Pro*ram → #$ecute. N. To do so. !hoose !aster data → 'onditions → Prices or Discounts(surchar*es → General overvie4. !hoose !aster data → 'onditions → Prices → /y material *roup or Discounts(surchar*es and then the desired le#el e.". 5ou enter a contract and an item number or a #endor and a material group. &f the condition in the purchase order is changed manually and the price range is not adhered to. K. !hoose Goto → %cales. The remaining functions on this screen ha#e no significance with regard to the market price. Setting the Mar%et Price: 8. To enter a new price or change an existing one.!hoose the De ault condition supplement button from the button bar at the end of the screen and enter the rele#ant amounts. • 5ou can call up a screen with a general o#er#iew of all selection criteria. Cisting Conditions for an Info Record: 8. Specify which amount applies as of which +uantity or #alue. K. K. or B The info record. >nter the material for which you wish to maintain a market price. Pro*ram → #$ecute. Process the conditions See !reating !onditions on the Price $#er#iew Screen and !hanging !onditions on the Price $#er#iew Screen. !hoose Pro*ram → #$ecute. After #$ecute. /y vendor sub-ran*e". specify a price range on the detail screen for a condition. !hoose Pro*ram → #$ecute. for ex. 5ou can delete conditions for which you do not wish to enter any amounts. &f desired. 5ou can then transfer contracts from this list to your original list and process them there. !hoose !aster data → 'onditions → Prices → /y contract. &f a price has already been maintained. B The plants N. !aster data → 'onditions → Prices → !ar&et price. Sa#e your data.eneral Conditions: 8. &f desired. position the cursor on the material and choose 'ondition → 'reate or 'han*e. Cisting and Processing Conditions (.

8XXQ to 8K. An access se+uence must be assigned to the condition.8K. After #$ecute. &f the change is not to apply to the price le#els of a scale. N. Changing Prices Collecti$el&: 5ou can change a #endor9s prices in info records. #endor. and press #N.8XXQ: L877.8XXQ to 8K.N8. 5ou can also make changes at this point. select the key for the desired condition table. S.Maintaining Custo ersG O"n Conditions: &f you need your own key combinations for conditions and ha#e therefore created your own condition tables.8XXQ: L887. !ondition type (A48 is a#ailable in the standard system.8XXR: L887 !hoose !aster data → 'onditions → Vendor price chan*e → ADocumentB+ The initial screen appears. you can create condition records in these.8XXR to N8.78. .N8. !hoose !aster data → 'onditions → Other → 'reate.8XXQ to 8K. This also applies if you ha#e changed the calculation schemas in the standard system. sign" is to be replaced by the new one. &f you use this function to enter conditions for condition types that are not defined in the standard system. Price changes in scales are only possible if they are expressed as percentages. contracts.ross (rice: The price change is applied directly to the gross price. only the price in the first scale le#el is changed and this #alue is adopted in the remaining le#els. or whether the pre#ious condition but not the A'. you will see all the condition tables that contain records for the rele#ant condition type. The info record for the material Steel 8 and #endor /iller !orp.78. K. -ia the %i*n 0=(-) field.ross (rice: >nter either an absolute #alue or a percentage. cancel the selection of the %cale lines field. you can restrict the change to the condition type for freight costs.efine the #alidity of the price change in one of the following two ways: B >nter the #alidity period in the 'onditions valid rom(to fields if the price change applies to a certain time period.#R. 8K. contains the following price scale: 8K. specify whether the #alue to be changed is positi#e or negati#e. 78. 78. you must maintain a condition for the precious metal price on which this gross price is based. for ex. dependent conditions" in two ways: • .78. !reate the conditions.8XXR: L8K7 5ou increase the prices of the conditions in the period 8K.SAP recommends this procedure.78.8K. or SAs only those with time. ?. 8. The price scale is then as follows: 8. *hen you maintain the gross price in the purchasing info record. &f price scales exist and the period in which the changes are to be effecti#e o#erlaps the #alidity periods of the scale le#els. /aintain a gold price of LK7 per gram for this condition type. Sa#e your input.78. >nter the purchasing organi<ation.N8. Condition t&(e: !ancel the selection of the Gross price field and enter the condition type and an absolute #alue or F. K. >nter the condition type. . and your remaining selection criteria. please ensure that the link to the condition type is established in your calculation schema. B !reate condition records in a certain condition table !hoose #dit → 1ey combination. • Condition t&(e: The price change relates to one particular condition type only. !hoose one of the following menu paths: B )ist all condition records for the condition type according to your selection criteria !hoose #nvironment → 'ondition in o and enter the selection criteria. &f the price change solely affects the freight costs.8XXR to N8. .8XXR by 87F. C. Specify whether the price change relates to the gross price or a condition type. Dail& Ruling Prices for Metals: 5ou also maintain ruling metal prices at this point.

g. 8.est run field. and Muly . a re+uisition is generated for it and con#erted into a purchase order. or info records of your #endors. The next time the material is needed in a sales order i. >nter the amount and sa#e. or #endor SAs on a collecti#e basis. price changes are initially only simulated. the price will not be updated in all selected documents. Q. Changing the Currenc&: 5ou can • !on#ert the default order currency in the #endor master record to =&:. but the price change applies to the months /ay and Mune only.periods: Manuary .dependent conditions in info records. you must cancel the selection of the .g. The minimum order +uantity is ad%usted accordingly.g. you can display the changes made in the rele#ant documents. &n the standard system. contracts. &f. X. the gross price" and sa#e your input.dependent conditions and their #alidity periods. &n the case of price changes carried out in the background. !hoose the desired condition type and specify the period during which the discounts and surcharges are to apply. the conditions of an info record apply to the current year. choose #nvironment → 'urrency conversion → 'onditions. &n order that your changes are adopted in the rele#ant documents. !hoose !aster data → In o record → 'reate or 'han*e. R. ?. in info records.=. Another window appears. B >nter the date as of which the change is to take effect in the 'onditions valid on field. but only in those in which a new #alidity period has been reached.Please note that the existing #alidity periods are changed in accordance with the newly entered time period. you must now change the prices in the background. refer to !ustomi<ing for Purchasing under 'onditions → %et up 'ondition Inde$. and scheduling agreements and in customers9 own conditions to =&:. the configurable material is either reconfigured in such a way that a characteristic #alue is reached or it is already so configured". April. To do this. Press ENTER. For more information. . .g. Maintaining !ariant Conditions in the Info Record: The material for which the info record is to be created or changed is configurable. The change is then effecti#e for all conditions that are #alid on this key date. !hoose Purchasin* → !aster data → 'onditions → Prices → 'ondition inde$. N. so that the prices are updated in all selected documents.$rgn and plant. K. &f you use condition indexes. &n outline agreements: Item → 'ondition → #nvironment → 'han*es → Per condition record+ &n info records: #$tras → 'onditions → #nvironment → 'han*es → Per condition record+ Changing -i e*De(# Conditions Collecti$el& (Condition IndeF): 5ou can change time. gross price PB00) and choose #dit → %election via inde$. K. P. >nter a #ariant key. &f you do not set the indicator. • !on#ert the currency in time. !hoose #$tras → Variant conditions. 8. A box containing the condition types defined for the #ariant key appears. To do this. select the Do not chec& validity indicator. C. for example. purchasing organi<ation 0001) and then execute+ C. contracts.ecember. >nter your selection criteria e. the system applies the #ariant conditions when determining the purchase order price. configurable material. e. choose #nvironment → 'urrency conversion → Vendor.= as of a certain key date. >nter the desired condition type e. The conditions to be processed are selected #ia condition tables. /ay B Mune.g.e. Vendor(purch+ or*+ N. you can define criteria e. >nter the #endor. which are created in !ustomi<ing. administrati#e data etc. Sa#e the changes. *hen you apply price changes to scheduling agreements. !hoose Pro*ram → #$ecute. To implement the changes. The old and new prices are displayed with the #alidity period. Select the #ariant key and press ENTER . /ake the necessary specifications. contracts. the system di#ides the pre#ious time period into three sub. !hange the conditions e. in which you can choose the desired condition index from a list of all those currently a#ailable in the system. #endor'purchasing organi<ation" by which conditions are to be selected yourself.

and to define separate procedures for in#estment goods and consumption goods.dependent conditions. >ach person in#ol#ed in the release procedure effects release #ia a release or other purchasing documents. contract.etail system Purchasin* → Purchase order and then Purchase order → .'(dating Prices in the <ac%ground: 5ou ha#e created a %ob #ariant in which you ha#e defined contracts. or In o record → Follo4-on unctions → %et prices in bac&*round. P$. since the system updates prices automatically as of .to.. scheduling agreement. or the wrong mo#ing a#erage price being updated. . For this to take place. The system looks for the documents in which the changed conditions are to apply and ad%usts them accordingly. . . and ser#ice entry sheet. Scheduling agreements must ha#e time. Since the system is aware of the exact conditions in#ol#ed. for example.utomatic document adFustment+ Release Procedure: To set up appro#al procedures for P. using his release code.efine the criteria for the %ob and sa#e.s can be released both at ite le$el i. This also occurs e#en if only one condition has changed. &f linkage to SAP 1usiness *orkflow has been defined for a release code. Release Procedure for PRs: Two different procedures are a#ailable for re+uisitions: • • *ith classification: P. Auto atic Docu ent Ad=ust ent "hen Conditions Change: &f conditions change after a P$ has been created and if the new conditions are to apply.elease procedures can be defined for the following documents: P. the pre#iously existing price is replaced by the new. The system carries out a new price determination process for the documents specified in the %ob #ariant that is to say. &f you did not carry out a test run and the price that is determined #aries from the price in the contract. price. This a#oids in#oice differences occurring. These documents can only be released using the release procedure with classification. for example. .ocuments are changed automatically in the same way as if you had changed the documents manually. !hoose Outline a*reement or /aster data → 'ontract or %. the document is completely re#aluated. the system updates all the data that would normally ha#e been updated if you had changed the document manually. $rder data.The #endor changes the order price before the in#oice is paid.ocuments can only be changed automatically by the system as long as no follow.e.on documents ha#e been generated. item. &t is sensible to define separate release procedures for different groups of materials for which different departments are responsible.F0. . 5ou trigger ad%ustment of the document from the Purchasing menu by choosing Purchase order → Follo4-on unctions → . $nce effected. *ithout classification: re+uisitions can only be released at ite le$el.item" and in total. . &t is not absolutely necessary to use this function. re%ection is also possible. Release Procedure for 2Fternal Purchasing Docu ents: >xternal purchasing documents are released at header le$el# &tem.7. This is also the case for conditions re+uiring subse+uent settlement. *hen you sa#e a document. the system can change the conditions automatically in all the documents concerned.utomatic document adFustment or if you are working in a . and no prices are determined. can be changed as long as no in#oices ha#e been recei#ed or labels a release can also be cancelled with the same code. &f a goods receipt has been posted. it does not carry out a complete new price calculation but uses a pricing #ariant to determine the changed condition records. or info record. both the old and the new pricing data must be a#ailable in the system.elease C. since the condition could be a header or group condition. up.item release is not possible. the mo#ement data is corrected during &n#oice -erification. SAs. The system does not take any conditions into account. or info records that are to be processed. This is only possible for purchase re+uisitions. howe#er. &n the case of a purchase order. the currently #alid conditions are applied in order to determine the current price".

9hat does the release indicator deter ine0 Re+uisitions### 2Fternal (urchasing docu ents#### *hether the item may be changed by Purchasing or /aterials *hether the document may be changed by Purchasing after Planning and !ontrol after the start of the release procedure the start of the release procedure *hether a new strategy is determined and whether existing releases must be cancelled in the e#ent of changes *hether a new strategy is determined and whether existing releases must be cancelled in the e#ent of changes *hether an . Release Indicator: *hen a re+uisition or an external purchasing document has been processed #ia a release code. the next release status is reached. *hen the system sets which release indicator is defined in the !ustomi<ing facility for Purchasing in the release strategy #ia the release statuses". &n the case of the release procedure with classification for purchase re+uisitions.item basis. Procedure 9ithout Classification (Re+uisition Ite s Onl&): The conditions can be based on one of the following item characteristics or a combination of these: Account assignment category. &f a purchasing document does not meet the conditions for a release strategy. Plant. The system then determines the responsible processor in each concrete case. &ts purpose is to check the correctness of the material data. &f %ust one of these employees has effected release.character &. This means that se#eral employees can effect release at a certain point in the se+uence. An alternati#e release cannot be a prere+uisite for the next release code. deli#ery dates. and account assignment shown in the re+uisition. . allowing a person to release clear. The release points shown in the following table are defined for release strategy S8.777. Release Prere+uisites: The release prere+uisites indicate the se+uence in which a purchase re+uisition or an external purchasing document must be appro#ed #ia the release codes. The assignment of the release strategy to a re+uisition or a purchasing document is based on the release conditions. &n addition. a release indicator is assigned to it. it is automatically released for further processing. +uantities. which is assigned to re+uisition items with a total #alue exceeding L87. *ho may work with which release codes is basically controlled #ia a system of authori<ations authori<ation ob%ect /G>&:3GF. The box with the information on the release strategy also offers you the possible alternati#es for selection. A precondition for this is that the characteristics are first created and then assigned to classes.F0 or a P$ may be created with reference to the *hether the purchasing document is released for transmission item Alternati$e Release: *ithin the release se+uence. Release Procedure "5o Classification (Pur# Re+s#): This procedure ser#es as a correction and appro#al procedure for purchase re+uisitions only. you can define alternati#es. The release codes are assigned to an $rgani<ation /anagement ob%ect in each case . the assignment of release code to processor can also be made #ia !ustomi<ing for Purchasing. Procedure "ith Classification (Re+uisitions and 2Fternal Purchasing Docu ents): The conditions are formulated #ia characteristic #alues and are stored in the Purchasing !ustomi<ing facility under the release strategy".Release Conditions: The release conditions determine the release strategy in accordance with which a purchasing document is to be released. The other employees thus need take no action. Total #alue. Release Strateg&: The release strategy defines the appro#al process for purchase re+uisitions or external purchasing documents. Release Code: The release code is a 5ou can define a maximum of eight release codes. source of supply. The strategy specifies the release codes necessary and the se+uence in which releases ha#e to be effected. . To enable a release strategy to be assigned to it.(". the assignment of release code to indi#idual processor processing staff member" is defined according to organi<ational re+uirements.e+uisitions are released on an item. /aterial group. or appro#e" a re+uisition or an external purchasing document. a re+uisition or an external purchasing document must ha#e one of the possible #alues for each characteristic.

K. the system issues a message to the user after the change has been made. :one.elease must ha#e been effected by release points 8 to C before release is effected by the !>$. Case A: A user has the authori<ation for purchase orders #alued between L8.F0s relating to the re+uisition to potential suppliers. The release procedure continues uninterrupted.777 and L8K7. 7K :one. Prere+uisites: The Release Procedure ?ithout 'lassi ication must ha#e been set up in !ustomi<ing for Purchasing. &f so. . O(eration of Release Procedure "# Classification: The characteristic #alues from a re+uisition or external purchasing document are passed on to the classification system. C Release "# Classification (PRe+s#52Ft# Pur# Docs#): Prere+uisites: The release procedure with classification must ha#e been set up in !ustomi<ing for Purchasing. etc.ele#ant change that necessitates a different release strategy &n each case. Purchasing may issue .elease can be effected by release point C at any time as long as it is before release point ?. . N. The system checks whether the #alues correspond with release conditions. taking a re+uisition item that is sub%ect to the release strategy SC as an example: Changes After the Start of the Release Procedure: The following cases can arise when a purchase re+uisition or external purchasing document for which the release procedure has already started is changed: • • • Case @: &nsignificant change that does not necessitate a different release strategy. Case A: . This procedure offers a wide range of possible combinations of release criteria.". it assigns a release strategy.elease strategy FS is assigned in this case. &n addition. Case @: &nstead of 87 tons of Steel 8 at a total price of L877. Should you ne#ertheless ha#e other re+uirements. Case B: . The following graphic illustrates the process. . only R tons are needed.elease prere+uisites in the case of release strategy S8: Strateg& S8 Release code 8 B Pro%ect /anager K B . This subse+uent change to the document is possible. use the enhancement pro#ided by SAP. 78..epartment /anager N B !ost !enter /anager C B !ontroller ? B !hief >xecuti#e The following additional release prere+uisites apply: . a class with characteristics must ha#e been created for each document re+uisition. you must create one class for each procedure. The persons responsible for the release codes process the document in the se+uence defined in the release strategy. purchase order. Release (rere+uisites :one. at a total price of LR7.777. After release by release points 8 to N.wise procedure for re+uisitions. 8. &f you wish to set up both the o#erall release procedure and the item.ele#ant change that does not necessitate a different release strategy.

Again. This allows you to see how a document can be further processed after you ha#e released it. causing the P$ #alue to increase by more than ?7F. -ia %et(reset release. it is not possible to simply go ahead and make this change. Releasing Purchase Re+uisitions: here are two ways of releasing purchase re+uisitions: Indi$idual release. .wise release. A work item appears in his inbox. The system then cancels the pre#ious releases and the release procedure starts all o#er again from the beginning. The user then changes the P$ to 877 cameras. !hoose #dit → %elect → %elect all. C. and scheduling agreements.ecide whether you wish to release all items or complete re+uisitions at once or release . :o correction to P$. !hoose #dit-BRelease -B 'ancel. *hen the item is processed. Release "ith Cin% to 9or%flo": *hen you set up the release procedure with classification for purchase re+uisitions or purchase orders. Case B: An electron beam welding machine assigned to pro%ect A is to be subse+uently reassigned to cost center N. &n the item detail screen you can make changes. 8. Select the item to be released and choose #dit → Release → %et to release the item. This is particularly ad#isable if employees whose daily duties include tasks other than the appro#al of re+uisitions or purchase orders are in#ol#ed in the release procedure.F0" has been set. contracts.assigns release strategy FS and issues the warning message. >nter code and any other selection criteria. Collecti$e Release of Purchase Re+uisitions: Re"uisition → Release → 'ollective release.isplay the release strategy by clicking . !hoose Goto → Release in o → Release options to establish which items you can release. K. B &ndi#idual. . releasing the item will simultaneously cause all other items to be released. Goto → Individual release. the SAP release transaction is automatically in#oked with the rele#ant release code. 5ou can cancel re#oke" the release and reinstate the pre#ious release status.e+uisition. N. $pen the purchasing document in display mode. &f the item belongs to a !omplete Purchase . you can define a link to the %. The release procedure then continues. Si ulating Release: 5ou can simulate which release status an external purchasing document or purchase re+uisition would ha#e if you released the document with a certain release code. The release procedure has already started and the release indicator 78 free for issue of . with item. indi#idual items. 5ou can cancel re#oke" the release and reinstate the pre#ious release status. The user has the following options: • • !orrect the P$. The settings made in !ustomi<ing for Purchasing for release indicator 78 are such that the system will issue a warning message if the original P$ #alue is exceeded by more than ?7F. so that the percentage is not exceeded. you can simulate the situation for different release codes one after the other. Sa#e the release.e+uisitions awaiting release. &n the box that appears. >nter the re+uisition number and your release code. choose %imulate release+ A dialog box containing the release codes for the rele#ant release strategy appears. purchase orders. ENTER. or the release strategy redetermined and the appro#al procedure restarted. &n the case of a purchase re+uisition with o#erall release. C. The system re. B All. >ither the change must be cancelled. Sa#e the release. &n the case of a P. The employee is automatically ad#ised when a release is to be effected. &n the item o#er#iew you can make changes. which beprocess directly. . select the desired item. Collecti$e release Dis(la&ing Release Infor ation: Indi$idual Release of Purchase Re+uisitions: Purchase re"uisition → Release → Individual release. The system will issue an error message. and possibly change .P /usiness ?or& lo4. !hoose #dit-BRelease -B 'ancel. you need not select any items since release is effected at header le#el. Pro*ram → #$ecute to display the re+uisition items or !omplete Purchase .The user has ordered 87 cameras at a price of L8777 each.

. . you cannot simulate the release of a purchasing document.s to be released are displayed. Dis(la&ing the Release Re inder Cist: 5ou can display a list of the purchase re+uisitions awaiting processing by a certain release code. Pro*ram → #$ecute. you can display the release options and the possible combinations for final release. APurchasin* documentB → Release+ >nter release code and any other selection criteria. you need to know your release code. The P. !hoose #dit-BRelease -B 'ancel. The dialog box with information on the release strategy appears. Γοτο→ Release strate*y. 5ou can simulate release in this box. ψου χαν δισπλαψ τηε ασσιγνεδ ρελεασε στρατεγψ ανδ σιµυλατε ρελ εασε. 8. Si ulating Release: Ιν τηε λιστ οφ πυρχηασινγ δοχυµεντσ αωαιτινγ ρελεασε. K. 5ou can cancel re#oke" the release and reinstate the pre#ious release status. &n these applications. The list of purchasing documents awaiting release appears. >nter your release code and any other rele#ant selection criteria 2 #$ecute. Position the cursor on the desired purchasing document and choose #dit → Release. !hoose Re"uisition → Release → Release reminder.&n the purchasing applications with the new interacti#e design redesigned purchase order and re+uisition". Releasing 2Fternal Purchasing Docu ents: &n order to release a document. Sa#e the release.