Joint SOE/AAO 2007 Congress

E U RO P E AN S OC IETY OF O PHTHALMOLOGY

in association with Austrian Ophthalomological Society

Vienna, Austria • 9 – 12 June 2007 www.soe2007.org

Industry Prospectus

many symposia which will be organised together with all the major European Sub-specialty Societies and Supranational Organisations. Oculoplastics Keith Barton (UK). Glaucoma Alistair Feilder (UK). The preparations for an appropriately exciting scientific programme are well under way: we shall have outstanding European and overseas key note speakers. Treasurer of SOE Bo Philipson (Sweden). Ocular Pathology and Tumours Stefan Seregard (Sweden). the venue was enthusiastically accepted by all the members of the SOE Industry Advisory Board. Cataract and Refractive Jan Prause (Denmark). External Diseases and Contact Lenses Executive Committee of the Council of SOE Jean-Paul Adenis (France) Rosario Brancato (Italy) Michael H Foerster. President of SOE Gabriel van Rij (The Netherlands). Courses Bo Philipson (Sweden). Gregor President of SOE Gabriel van Rij (The Netherlands) All the major European Sub-specialty societies have agreed to take part in the SOE/AAO 2007 and will provide most of the Symposia and Instruction Courses for the Congress. which is not only ideal for our scientific sessions. Past-President of SOE Scientific Programme Committee Chairman Zdenek J Gregor (UK) Sub-Specialty Co-ordinators Jean-Paul Adenis (France). Paediatrics and Allied Professions Marko Hawlina (Slovenia). which visited it last July. We hope that you and your company will take up this opportunity and come to Vienna in June of 2007. building on the successful model of the Joint AAO/SOE Meeting in 2004 in New Orleans. Uveitis and Neuro-Ophthalmology Fridbert Jonasson (Iceland). There is no better way to celebrate the Half Century of SOE! Zdenek J Gregor (UK). The 2007 Congress of the European Society of Ophthalmology (SOE) will take place in Vienna between 9–12 June 2007 and will mark the 50th anniversary of the founding of SOE. The American Academy of Ophthalmology (AAO) accepted the SOE’s invitation to stage this event as a joint SOE/AAO meeting. Located in the heart of Europe. but also has plenty of space and the appropriate up to date facilities for a large commercial exhibition. Retina Gabriel van Rij (The Netherlands). among others: The European Society of Cataract and Refractive Surgeons (ESCRS) The European Glaucoma Society (EGS) The European Society of Retina Specialists (EURETINA) The European Society of Ophthalmic Plastic and Reconstructive Surgery (ESOPRS) The European Fluorescein Angiography Club (FAN Club) Lindberg Society The European Ophthalmic Pathology Society (EOPS) The European Contact Lens Society of Ophthalmologists (ECLSO) The European Paediatric and Strabismus Society (EPSS) The European Ophthalmic Oncology Group The Club Jules Gonin The European Strabismological Association (ESA) The International Society for Clinical Electrophysiology of Vision (ISCEV) The European VitreoRetinal Society (EVRS) The Cornea Society The European Cornea Club European Association for Vision and Eye Research (EVER) International Ocular Inflammation Society (IOIS) Society for OphthalmoImmunoinfectiology in Europe (SOIE) The Austrian Ophthalmological Society (OOG) will hold its annual meeting in conjunction with SOE/AAO 2007 and several joint SOE/OOG Symposia will take place during the congress.SOE/AAO 2007 Congress Congress Organising Committee Letter of invitation from the President 50th birthday of SOE An invitation to attend the Joint Jubilee SOE/AAO 2007 Congress. We have secured the use of the Austria Center Vienna (ACV). but also from anywhere in the world. Indeed. . Vienna is easily accessible not just within Europe. Cornea. (Germany) Günther Grabner (Austria) Zdenek Gregor (UK) Marko Hawlina (Slovenia) Bo Philipson (Sweden) Zdenek J. These include.

00–10.30 SY = Symposium EUPO = Residents Programme IC = Instructional courses NP = Nurses Programme The programme is in 7 parallel sessions except 12.00 10. equipment.30 10. The Congress historically draws over 3000 of the world’s leading researchers and providers of services.15 13. Profile of Attendance The Congress will have an exciting four-day programme and an extensive trade exhibition. via mailings to all interested parties.00 when only one hall is open.General Information Congress Venue The 16th Congress of the European Society of Ophthalmology (SOE) will take place at the Austria Center Vienna (ACV) from the 9 – 12 June 2007 and will mark the 50th anniversary of the founding of SOE.00 – 14. EUPO-programme for residents will take place on Friday and Saturday 08.00 12.00–13. It is anticipated that there will be a substantial North American presence at the meeting.15–14. Accommodation The area surrounding the Austria Center contains many hotels to suit all budgets. This will be a Joint meeting between SOE and the American Academy of Ophthalmology (AAO) and the Austrian Ophthalmological Society (OOG). products and aids for people within the diverse spheres of ophthalmology and related sectors. Promotion Active promotion of the event began in September 2005 and will continue right through to June 2007. The activities and events associated with SOE/AAO 2007 offer a unique opportunity for companies to reach this highly influential international audience via exhibition participation and sponsorship.00 14.30–18.30–12. Saturday 9 June 08.00 16.00 SY/IC/NP/EUPO Break and Exhibition Opening Ceremony/ Helmoltz Medal Lecture Industry Sponsored SY/Lunch and Exhibition Key Note Lecture Howard Fine Break and Exhibition SY/IC/NP Break and Exhibition Industry Sponsored Symposium SY/IC/NP Get Together Party Sunday 10 June SY/IC/NP Break and Exhibition SY/IC/NP Industry Sponsored SY/Lunch and Exhibition Key Note Lecture Peng Khaw Break and Exhibition SY/IC/NP Break and Exhibition Industry Sponsored Symposium SY/IC/NP Monday 11 June SY/IC Break and Exhibition SY/IC Industry Sponsored SY/Lunch and Exhibition Key Note Lecture Steve Ryan Break and Exhibition SY/IC Break and Exhibition Industry Sponsored Symposium SY/IC Tuesday 12 June SY/IC Break and Exhibition SY Industry Sponsored SY/Lunch Key Note Lecture Richard Collin Break and Exhibition SY/IC Break and Exhibition SY/IC 18. . The French Ophthalmological Society. advertising in relevant publications and a high profile presence at relevant congresses and meetings (SOE has entered into reciprocal agreements for booths at the World Congress.00–14. Travelling to the Congress The city of Vienna is easily accessible by rail and road networks and is linked by rail to nearby Vienna International Airport. The Airport is serviced by many international carriers and it is possible to fly direct from most European and major international destinations.30–10.00. The American Academy and other National and Sub-specialty meetings).30 16. The ACV has excellent modern facilities and the exhibition area has been specifically designed so that exhibitors can enjoy maximum attendance on their stands. Language The official language of the Congress will be English.00–16. It will be possible to book your accommodation direct through the Congress website closer to the event.30 – 18.30 14.00–19.30–16.

advantages and disadvantages Who should not have cataract surgery? LASIK. PRK.SOE/AAO 2007 Congress Scientific symposia topics chosen for the meeting Agreed subjects for the scientific programme are as follows: Retina Update on Vitreoretinal Surgery Current treatment options in retinal vascular disease Pharmacotherapy in retinal disease Antiangiogenic strategies in neovascular AMD Diabetic macular oedema Retinal Detachment Surgery Diseases of Vitreoretinal Interface Macular Surgery Ocular circulation Risk factors for progession of AMD Retinal pigment epithelial detachments Fluorescein conference Cataract and Refractive Surgery New techniques in cataract surgery Update on new IOLs Phakic IOLs . LASEK or Epi-LASIK? Wave front analysis Surgery for presbyopia Hyperopia and astigmatism – how should it be treated? Glaucoma Angle closure glaucoma Medical treatment of glaucoma – indications and limitations Detection of progression of glaucoma When medical treatment is failing – the role of surgery Secondary glaucoma Novel ideas in glaucoma management Cornea Stem cells in pratice Therapeutic options in infectious corneal and external diseases Corneal imaging and keratoplasty Management of keratoconus Contact lenses Corneal reshaping and contact lenses Contact lenses throughout life Oculoplastic surgery Orbital diseases Eyelid surgery Management of lacrymal disorders Paediatric Ophthalmology Innovations in paediatric intra-ocular surgery Retinopathy of prematurity Strabismus and amblyopia update Treatable retina disease in childhood Inflammatory disease in childhood Paediatric neuro-ophthalmology Ocular Pathology & Tumours Cytogenetics of intraocular tumours Ocular Lymphoma Management of retinoblastoma Clinical .pathological correlations in ocular disease Neuro-ophthalmology Is it the retina or is it the optic nerve? Neuro-opthalmic emergencies Uveitis New techniques in the diagnosis of uveitis Medical management of uveitis: what is new? Electrophysiology Functional imaging in retinal disease Paediatric electrophysiology Allied professions Trauma Glaucoma Ocular surgery – during and after The visually disabled Ocular prostheses Hot topics in Ophthalmology The scientific programme is organised JOINTLY by the European Society of Ophthalmology (SOE) and the following Subspecialty Societies and Supranational Organisations: Subspecialty Societies The European Society of Cataract and Refractive Surgeons (ESCRS) The European Glaucoma Society (EGS) The European Society of Retina Specialists (EURETINA) The European Society of Ophthalmic Plastic and Reconstructive Surgery (ESOPRS) The European Fluorescein Angiography Club (FAN Club) Lindberg Society The European Ophthalmic Pathology Society (EOPS) The European Contact Lens Society of Ophthalmologists (ECLSO) The European Paediatric and Strabismus Society (EPSS) The European Ophthalmic Oncology Group The Club Jules Gonin The European Strabismological Association (ESA) The International Society for Clinical Electrophysiology of Vision (ISCEV) The European VitreoRetinal Society (EVRS) The Cornea Society The European Cornea Club European Association for Vision and Eye Research (EVER) International Ocular Inflammation Society (IOIS) Society for OphthalmoImmunoinfectiology in Europe (SOIE) Supranational Organisations European Board of Ophthalmology (EBO) European Society for Eye and Vision Research (EVER) European University Professors of Ophthalmology (EUPO) International Council of Ophthalmology (ICO) SOE/AAO/OOG 2007 Joint Partners European Society of Ophthalmology (SOE) American Academy of Ophthalmology (AAO) Austrian Ophthalmological Society (OOG) .

500 €30.500 €2.Supporting the Congress A wide variety of sponsorship opportunities have been created to allow each company the opportunity to showcase their organisation as best suits their needs and budget. 42 Canham Road.000 €12.000 30% of total 6 2 ✔ ✔ ✔ €30. London.000 €22.000 €7.500 or supply of goods + €7.000 ✔ ✔ ✔ €45.000 Silver €50.000 Gold €100.000 €22. Anything is possible! All sponsors will be acknowledged in the Final Programme.000 or supply of goods + €15. See the tables below for an overview of the deals we have created or talk to our business manager about a tailor made. Sponsorship Opportunities The following number of packages is available: Platinum – maximum 1 Gold – maximum 3 Silver – maximum 4 Bronze – maximum 4 Item Membership of the IAB Exclusive satellite Parallel satellite Hospitality suite From the shopping list select items to the value of Complimentary exhibition space Complimentary full delegate registration Invitations to President’s Dinner Advance mailing to delegate list Company strap line on Congress website Logo link on Congress website to own site Acknowledgement in Congress literature Final Programme .500 €7.500 or supply of goods + €4.000 €7.500 €22. W3 7SR Tel: +44 (0) 20 87433106 Fax: +44 (0) 20 87431010 Email: soe-industry@concorde-uk. individual package for your organisation.500 10% of total 2 €7.editorial Final Programme – logo Insert in delegate briefcase Company name and logo on sponsor acknowledgement boards around the venue Platinum €150.500 €22.500 €15.000 €15.500 5% of total 1 ✔ ✔ ✔ ✔ 75 words ✔ ✔ ✔ 75 words ✔ ✔ ✔ 75 words ✔ 75 words ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ Item Print and related items Provisional Programme and Call for Papers CD Rom Book of Abstracts Final Programme Pocket Programme Laminated bookmark Congress briefcase insert “Supply of goods” items Internet centre Congress briefcase Pads and pens Delegate items Welcome reception Signage Tea/coffee breaks On site items Programme monitors Audio visual Mail and Message centre Cost €30. on the Congress Website and on the Sponsors’ Boards that will be displayed in prominent locations around the venue.000 Bronze €15.000 €22.500 €7.com .000 20% of total 4 1 €22.500 €15.000 For more information please contact: Josephine Gordon Concorde Services Limited.

Acknowledgments €22. with a circulation of 10. The Organisers will be responsible for the production of the programme and its distribution. Acknowledgments ● Company name and logo on the back cover €22. This a much used and highly visible item on which to have your company name highlighted during the Congress. This is a key document. ● Full page advertisement on the inside front or inside back cover of the provisional programme. Acknowledgments ● Company name and logo on the back cover.000 and will include the following related information: ● Provisional Scientific Programme ● Call for Papers ● Registration information ● Congress Information €30. ● Line of acknowledgment highlighted within the final programme CD Rom This item will be distributed to each delegate at registration and will contain abstracts of all the scientific presentations in a searchable format.500 ● Company name and logo on the back cover of the jewel case ● Logo of sponsor on CD ROM ● Line of acknowledgment highlighted within the final programme Book of Abstracts This will be distributed to each delegate at registration and will contain abstracts of all the scientific presentations. this is an ideal opportunity for a company to highlight its name to delegates. which will be in constant use by the delegates and will also be a subsequent source of reference. Distributed through the Congress briefcase. It will contain the final definitive programme and following related information: ● Detailed programme and overview ● Information on the Organising Committee ● General information about the Congress ● Details of corporate sponsorship ● Information on the social programme Acknowledgments €15.500 ● Full page advertisement on the inside front or inside back cover of the book of abstracts ● Line of acknowledgment highlighted within the final programme Final Programme The Final Programme will be distributed on-site to all participants.SOE/AAO 2007 Congress Itemised Details of Sponsorship Itemised details of sponsorship with extra enhancement opportunities Print and related items Provisional Programme and Call for Papers The Provisional Programme and Call for Papers will be distributed in fall 2006.000 ● Company name and logo on the back cover of the Pocket Programme ● Line of acknowledgment highlighted within the final programme .000 ● Company logo on the back cover of the Final Programme ● Full page colour advertisement on inside front or inside back cover of the final programme ● Line of acknowledgment highlighted within the final programme Pocket Programme This is always a useful item for attendees and in constant use during the event.000 This is a good opportunity for the sponsoring company to get early promotion for the event to a larger international audience. Acknowledgments €15.

Option 1 . The Congress logo and event details will be printed on the Briefcase. The insert may be advertising. the items to be subject to approval by the Organisers. Congress Briefcase €22. They will be responsible for the running and maintenance of the Centre and any ongoing servicing requirements associated with that.€15. this is a unique opportunity to highlight your company name and logo on two items. and will be inserted into the Congress briefcase on your behalf by the Organisers. which will see continuous use throughout the Congress. Content subject to approval by the organisers. The design of the area is to be approved by the Organisers and must comply with the Terms and Conditions of Exhibiting as contained at the back of this prospectus. Pads and Pens €7.500 or supply of goods + €4.000 Acknowledgments ● Company name at strategic points around the Internet Centre area ● Company name and logo onscreen at each terminal ● Line of acknowledgment highlighted within the final programme This will be located within one of the Foyer areas to the exhibition hall for maximum exposure and accessibility. venue and dates.500 The Organisers source and provide the (estimated) 3500 notepads and pens. Option 2 .500 notepads and pens. Acknowledgments ● Company name and logo on the front of the Bookmark and company advertisement on the reverse.€22.500 or supply of goods +€7. . You must be an exhibitor to qualify.€7.500 The Organisers source and provide the (estimated) 3500 briefcases.000 The Organisers provide the internet centre together with all equipment and associated costs. Option 2 .500 Congress Briefcase insert €2. maximum weight of 20g. The bookmark will follow the Congress theme including the Congress logo. ● Line of acknowledgment highlighted within the final programme Your company may have an A4 page.000 The sponsoring company supplies estimated 3.500 This highly visible item will be distributed through the Congress briefcase. Option 2 . Option 1 .Laminated Bookmark €7. The Organisers will be responsible for the provision of the necessary power and network connections.€30. the items to be subject to approval of design by the sponsoring company. Option 1 . The sponsoring company’s logo appears on the inside of the bag.000 or supply of goods + €15.000 Acknowledgments ● Company name and/or logo on front /inside of briefcase ● Line of acknowledgment highlighted within the final programme This is a high profile. much sought after sponsorship item. “Supply of goods” items Internet Centre €30.000 The sponsoring company will provide all hardware and software and be responsible for setting up and maintaining the Internet connections. the item to be subject to approval by the sponsoring company. invitation or company message. single fold or similar.€4.000 The sponsoring company supplies the (estimated) 3500 briefcases. the item to be subject to approval by the Organisers.€7. either in the Final Programme or Abstract Book.000 Acknowledgments ● Company name and logo on each item ● Line of acknowledgment highlighted within the final programme Distributed via the Congress briefcase.

SOE/AAO 2007 Congress Delegate items Welcome Reception The Welcome Reception will be held on the evening of Saturday. Acknowledgments ● Company logo on sign boards around the Welcome Reception. ● Line of acknowledgment highlighted within the final programme ● You may provide sugar sticks. particularly close to the drinks and food points and outside entrances to the exhibition area ● Line of acknowledgment highlighted within the final programme ● You may provide napkins during the event with your company name to further profile your organisation €22. 9 June in the Exhibition area. Acknowledgments €7. This is a focal point where delegates can pick up messages and therefore provide an excellent opportunity for advertising for the sponsoring company.500 ● Company name and logo on signage at each catering point for the duration of the event. Acknowledgments €12. This is a high profile opportunity for a company to promote its name during the evening. ● Line of acknowledgment highlighted within the final programme Tea/Coffee Breaks Catering points are placed within the exhibition hall and this is an opportunity to have high visibility for your company name.000 ● There will be a holding slide with the company logo in session halls during breaks ● A banner with the company name and logo outside/ or inside speaker check-in room ● Line of acknowledgment highlighted within the final programme Mail and Message Centre The Mail and Message Centre will convey written and telephoned information.000 ● The company has its name and logo at strategic points on the message centre.500 Audio-Visual Sourced by the Organisers this is a high profile sponsorship item. napkins etc with your company name to further profile your organisation On Site items Programme Monitors Plasma screens will be located around the venue detailing scientific programme information and what is happening in each session hall. ● Line of acknowledgment highlighted within the final programme €22.500 ● Company logo on all directional signs around the venue. positioned by the Organisers.500 Signage There will be extensive directional signage around the Congress venue and the opportunity exists for a company to promote its name by supporting this service. Acknowledgments €7. Acknowledgements €15. ● Line of acknowledgment highlighted within the final programme . The centre will have a plasma screen to display information. The mail and message centre will be located within the registration area. The Congress Secretariat throughout the Congress will man the centre. There will also be a facility for receiving incoming faxes. Acknowledgments ● Company logo on each programme page.

Saturday 9 June Sunday 10 June Monday 11 June Tuesday 12 June 10.00 Stand Rental ● €675 per square metre – up to 31 May 2006 ● €725 per square metre – 1 June 2006 to SOE 2007 Exhibitor Benefits Exhibiting at SOE 2007 will entitle you to the following benefits: Pre-event ● Technical manual with full joining instructions and participation advice ● Joining Instructions ● Participation advice ● Full services of the Exhibition Organisers and their staff On-site ● Fascia board with company name (if shell scheme) ● Free 75-word editorial in the exhibition catalogue. ● Stand personnel registration (2 per 9 m2) ● Complimentary tea and coffee for stand personnel (1 per 9 m2) ● Daily cleaning of aisles and common areas ● 24 hour venue security ● Welcome Reception Application for Exhibition Stand Space Any company wishing to participate in the exhibition should complete the attached application form and contract.30 10.00–19.5 6 E05 3 A04 3 A11 3 EXHIBITION 3 3 3 D24 15 6 E01 E02 E06 3 3 3 E13 3 3 E14 3 3 A07 3 3 3 8 15 A10 3 3 A13 A14 3 16 B01 C01 3 C10 E03 3 3 E10 3 E07 3 3 3 B06 C02 6 15 4 3 D06 D03 8 15 6. which allows for a wide variety of stand configurations including: ● Free build ● Shell Scheme ● Island sites Exhibition times The exhibition will be open during the following times. For further information and assistance please contact: Josephine Gordon Concorde Services Limited 42 Canham Road London.00–18. indicating first. second and third choice of stand and return it to the address or fax number at the top of the form. These times may be subject to slight alteration.00–18.Exhibition The Austria Center has over 1200 square metres of flat-floor exhibition space available for SOE/AAO 2007 Congress.00 10.soe2007.00 10.5 E04 3 1 6 C11 10 3 D25 11 B14 15 B22 4 4 D14 D05 15 11 13 13 C03 C12 4 Hall E 3 C07 C08 3 C09 3 3 3 11 11 3 Hall F D23 3 4 D22 2 3 3 C16 C17 3 C18 3 3 WC MAIN LOBBY Sta irw ay s Sta ay ir w s 3 3 WC WC Re gis tra tio n t gis Re ion rat WC Offices R Post MAIN ENTRANCE I Other rooms R Registration Café-Shop I Information .org rE Fo ye A01 3 3 3 3 WC COFFEE AREA 6 3 COFFEE AREA 3 3 3 3 3 3 3 WC 3 E11 4 3 3 3 4 ye Fo A02 3 A05 3 E08 E09 rF E12 A03 A06 3 3 3 A08 A09 A12 3 B04 4 B05 4 3 3 D01 D02 4 4 3 COFFEE AREA 6.com www.00–18. W3 7SR Tel: +44 (0) 20 87433106 Fax: +44 (0) 20 87431010 Email: soe-industry@concorde-uk.

Should any such damage occur. agents. claims or expenses arising from any variation to such date. Application The Organisers reserve the right to refuse any application or prohibit any exhibit without assigning any reason for such refusal or prohibition. NO other contractors will be permitted to undertake any of this work without prior consent of the Organisers. company or corporation and its employees and agents to whom space(s) has been allocated for the purpose of exhibiting at the Exhibition. The Organisers reserve the right in unforeseen circumstances to amend or alter the exact site of the location of the stand and the Exhibitor undertakes to agree to any alteration to the site or the space re-allocated by the Organisers. It is the responsibility of the Exhibitor to leave his stand space clean and tidy during the Exhibition and after dismantling. The Organisers reserve the right to postpone the Exhibition from the set dates. In the event of an Exhibitor failing to take possession of his stand the Organisers have the right to reallocate the stand and all monies paid shall be forfeited. Exhibitors may provide their own electrical fittings where such fittings are in the form of made up units. 14. Any material or exhibit not approved by the appropriate authority or by the Organisers must be removed from the building at the request of the Organisers. The Organisers reserve the right to have masked or removed from the Premises any product or sign violating this regulation. utilising the right only when circumstances necessitate such action and without any liability to the Organisers. 90% of the contract price will be refunded. stand fittings and materials must be removed from the Premises by the time and date stated by the Organisers. 4.SOE/AAO 2007 Congress Terms and Conditions of Exhibiting 1. Electrical devices. which are not part of their stand. all material used in Construction work. 2. must be effectively fire proofed or made of non-inflammable materials in accordance with the standards of every appropriate authority. Stand Construction and Services For insurance. which interfere with radio or television systems. In the event of the stand being re-let and the exhibition is fully sold. 5. No exhibitor shall erect any sign. Obstruction of Gangways and Open Spaces Exhibitors will not be allowed to display exhibits in such a manner as to obstruct the light or impede or affect the displays of neighbouring exhibitors. Exhibitors are prohibited from commencing such installation until the time nominated to them. must be switched off immediately if requested by the Organisers. and to hold the Exhibition on other dates as near to the original dates as possible. which in the opinion of the Organisers interferes with or over shadows an adjoining Exhibitor. the contract with such an exhibitor will terminate forthwith. Microphones/Audio Visual Equipment: The use of microphones/audio visual equipment is permitted. Gangways must at all times be kept clear and free for passage. All emergency exits and access to service areas are to be kept clear at all times. Damage to the Premises No nails. except by express written permission of the Organisers display directly or indirectly. screws or other fixtures may be driven into any part of the Premises including floors. display materials etc. 15. Dangerous Materials and Exhibits The Exhibitor must conform to the conditions concerning explosives and dangerous combustible materials as laid down by the appropriate authority and other statutory bodies. 50% of the contract price if the cancellation is accepted after that time. 6. etc. Exhibits will not be cleaned. ceilings or walls. shall only be permitted if they conform to the conditions concerning electrical appliances as laid down by the appropriate authority and other statutory bodies. An Exhibitor may not. The display of acknowledgement or credit indicating membership of organisations or Trade Associations is not allowed except by express written permission of the Organisers. employees and contractors may enter the building at a time which will be nominated to them for the purpose of stand dressing and fitting. being held in conjunction with the aforesaid Congress. the Exhibitor responsible would be invoiced for any reparation charges incurred. Any special arrangements for installation or removal of exhibits must be made in consultation with the Organisers. Cancellation Cancellations must be submitted by registered post. permission must be obtained from the Organisers. Removal of exhibits and dismantling may not commence until after the official closing time. nor may any part of the premises be damaged or disfigured in any way. Business must be conducted only from the Exhibitors own stand and under no circumstances may this be carried out from a gangway or elsewhere within the Exhibition. Any Exhibitor who continues to cause obstruction or nuisance after notice has been given will be liable to have his stand closed by the Organisers at the Exhibitors expense and risk. The Exhibitors must comply with any reasonable instructions given by the appropriate authority or the Organisers to avoid the risk of fire. 10. Trade Union Labour All stand fitting. 11. Publicity Material: Any publicity material shall be displayed and/or given away only from the Exhibitors own stand. firm. construction or display work should be carried out by members of the appropriate Trade Unions recognised by the Exhibition Industry at the rates of pay and overtime and conditions in accordance with the Terms of the Working Rules Agreement currently in force. Exhibitors will not be allowed to project onto the gangways. A schedule of these services will be available once application has been made. Before such appliances are used. The term Exhibitor includes any person. The Organisers will use their best endeavours to adhere to the nominated date for the commencement of Exhibitors work but will accept no responsibility for any costs. 7. The Exhibitor is responsible for the safety of his products. All exhibits. Fire extinguishers will be provided by the Organisers in the display areas and placed as regulations require. No Exhibitor shall occupy his stand space in the Exhibition until all monies owing to the Organisers by the Exhibitor are paid in full. 12. security reasons and to adhere to regulations stipulated by the stated venue the Organisers will appoint official contractors for all stand construction. Occupation and Payment of Stand Space The Exhibitor. Exhibits which do not reasonably satisfy the Organisers shall be modified forthwith by the Exhibitor in such manner and within such time as the Organisers may require and in default the Organisers may remove such exhibits at the expense of the Exhibitor who shall forfeit all sums paid by way of deposit. the allotment of stand space will be cancelled and all sums paid by the Exhibitor under contract shall be forfeited. all electrical services (mains and fittings) and all ancillary services. . The use of immersion heaters and electric heaters with unguarded elements are not permitted. displays. The Organisers shall retain 10% of the contract price if the cancellation is received more than 12 months prior to the Exhibition. 13. 8. stand. Installation and Removal of Exhibits Exhibitors will be advised of when they may commence installation of exhibits. The term Organisers means Concorde Services Limited on behalf of the Organising Committee. The use of electrical appliances such as coffee machines. advertise or give credits to any products other than his own or his named principals. Definitions In these Regulations the term Exhibition in all cases refers to the aforesaid Trade Exhibition. The Organisers reserve the right to change the exhibition floor layout if necessary. Public gangways shall remain the means of escape even during installation and dismantling periods. Bankruptcy or Liquidation In the event of an exhibitor becoming bankrupt or entering into liquidation (other than voluntary liquidation for the purpose of amalgamation or reconstruction) or having the Receiver appointed. 9. Fire Precautions In accordance with the requirements of the appropriate authority. rental or otherwise. his servants. Electrical Requirements Full lighting and power services will be available to the Exhibitor through the official electrical contractor. Due to the necessity of co-coordinating all activities during installation and dismantling periods and for security purposes. 100% of the contract price if the cancellation is accepted within 3 months prior to the Exhibition Opening. The Organisers reserve the right to prohibit their use if in the Organisers opinion any annoyance is being caused. The term Premises refers to those portions of the stated venue licensed to the Organisers. display and stand. 3. Conduct of Exhibitors and Representatives Annoyance: The Organisers reserve the right to stop any activity on the part of any Exhibitor that may cause annoyance to other Exhibitors or visitors. During breakdown period NO material should be left unattended at anytime. showcases and/ or signs complete and ready for connection to the mains supply. but the volume must not be such as to cause annoyance to other Exhibitors. wall or obstruction. They must not be restricted or rendered unrecognisable. Cleaning The Organisers will arrange for the daily cleaning of the aisles outside the Exhibition open hours.

which the Exhibitor or Exhibition Contractors may incur owing to the intervention of any authority. 21. Copies of the Agreement and policies of insurance may be inspected at the Exhibition office 30 days prior to the opening of the Exhibition. Stand. or if the Organisers find it necessary to change the dates of the Exhibition or vary the hours the Exhibition is open. . Fixtures and Similar Insurance: All risks on loss or damage to Exhibitors property. etc. Insurance Exhibitors are required to take the appropriate insurance and ensure the Organisers are sent a copy of the documents. fittings and all other property of a similar nature such as personal effects of directors. Exhibitors must comply in all respects with the requirement of every appropriate authority. In the event of it being necessary for any reason whatsoever for the exhibition to be abandoned. The Organisers shall further not be liable for any loss. postponed or altered in any way in whole or in part. 18. The Organisers can advise Exhibitors of suitable Insurance Brokers upon request. Storage There are no storage facilities available within the Exhibition area or premises (unless space has been purchased from the Organiser prior to the Exhibition and only if available). Signature of the Exhibition Contract implies acceptance of these Exhibition Rules and Regulations and Conditions. provided that such amendments or additions do not operate to diminish the rights reserved to the Exhibitor under this agreement and shall not operate to increase the liabilities of the Organisers. 19.16. Liability Whilst the Organisers will endeavour to protect exhibition property whilst on display at the Exhibition. with the Terms of Agreement by which the Organisers may occupy the Premises and with the policies of insurance effected by the Organisers. Security Services The Organisers will arrange a site security service during the period of the Exhibition but will accept no liability for loss or damage. principals and employees whilst on the Premises and transit risks from the Exhibitors premises to the Exhibition and return. damage or loss incurred in connection with the Exhibition. without prejudice to the organiser’s authority to claim damages in full from the exhibitor. Exhibitors will be responsible for all damage to property and for any loss or injury caused by them or their agents or employees and will indemnify the Organisers against all claims and expenses arising there from. Exhibitors are advised to make their own arrangements for removal and storage of packing cases. it must be clearly understood that the management of the Premises. 20. The organiser shall be entitled to terminate the contract forthwith and all payments made to the organiser shall be forfeited. Particular attention is drawn to the need for the following: Abandonment Insurance: Exhibitors will have seen from paragraph 19 above that the Organisers are not obliged to return any monies paid for space in the event of cancellation or restriction of the Exhibition. General Conditions The Organisers are responsible for the control of the Exhibition area. the Organisers shall not be liable for any expenditure. Overseas exhibitors wishing to bring in goods or materials for temporary importation MUST contact the Organisers for details of the official contractor. Under no circumstances may packing materials of any kind be left in the aisles or on the stands. The decision of the Organisers is final and decisive on any question not covered in the foregoing regulations. The Organisers may from time to time add to or vary these rules and regulations and do anything at their sole discretion they deem desirable for the proper conduct of the Exhibition. It is not allowed to exhibit and/or sponsor at any other type of Ophthalmology meeting in Europe within a period covering 14 days before and 14 days after the dates of the 50th SOE/AAO 2007. which prevents or restricts the use of the Premises or any part thereof in any manner whatsoever. fixtures. Freight and Transport The Organisers will appoint official forwarding agents for temporary importation of goods for the Exhibition. Exhibitors are responsible for the control and supervision of their own stands. Public Liability: Liability to the public may arise out of the Exhibitors activities and should be covered by insurance. the Organising Committee and the Organisers cannot accept liability for any loss or damage sustained or occasioned from any cause whatsoever. 17.

soe2007.org .Exhibition Organisers Concorde Services Ltd 42 Canham Road London W3 7SR Tel: +44 (0) 20 8743 3106 Fax: +44 (0) 20 87431010 soe-industry@concorde-uk.com www.