SHORT-FORM REQUEST FOR PROPOSALS (“SRFP”) for Discrimination Prevention Course Delivery Issued by the BC Public Service

Agency on January 21, 2014 under SFRP No. ON-002451 Closing Time: ! February 18, 2014 before 2:00 p.m. Pacific Time

Closing Location:! Proponent must submit before the closing time: One hard copy and one copy on CD, DVD or USB media of its proposal by hand or by courier to the following: 3rd Floor, 563 Superior St, Victoria BC V8V 1T7 OR One complete electronic proposal must be received in accordance with BC Bid instructions for e-bidding. Proposals must not be submitted by fax, email or mail. Government Contact: Bryn Johns, Procurement Specialist at: procurement@gov.bc.ca for enquiries ONLY Please refer to the terms and conditions that apply to this SRFP (the “SRFP Rules. By submitting a proposal to this SRFP, the Proponent agrees to be bound by the SRFP Rules. 1. CONTRACT SERVICES The BC Public Service Agency requires a Contractor to deliver an existing half-day in-person Discrimination Prevention Workshop to BC Public Service employees across the province of BC based on a delivery schedule as directed by the BC Public Service Agency. The Contractor will: • Ensure the following learning objectives for the Discrimination Prevention Workshop are met: o Identify and discuss the rights, responsibilities, and strategies for all parties to develop and maintain a respectful, welcoming work environment, to prevent discrimination, and to address it when it occurs, o Understand the importance of promptly addressing discrimination and harassment in the workplace, o Describe discrimination and harassment as defined by human rights legislation, o Develop awareness of behaviour that is inappropriate or illegal, o Identify Government of BC policy, directives, procedures, and collective agreements relating to workplace conduct, and o Be aware of internal and external avenues for complaints; Ensure that all instructors have been pre-approved by the BC Public Service Agency; Develop additional training formats, customize or update existing curricula or develop new curricula during the Contract term, based on the mutual agreement of the BC Public Service Agency and the Contractor, which may include consulting with legal experts, human rights professionals, subject matter experts and other workshop facilitators identified by the BC Public Service Agency; Respond to queries from British Columbia government employees regarding the training and workshop content;

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Permit representatives of the Province to observe and record training delivery observations as requested; Discuss the results of these observations with the BC Public Service Agency and make adjustments to the training design, content and delivery as required; and Provide to the Province within 10 business days after the end of each month, a postworkshop report package for each scheduled O!ering which includes, but is not limited to, the following: o One original statement of account; o Participant sign-in list (signed by Participants); o An exception report that includes problems or concerns relating to participants, instructors, training materials, and how these issues were handled.

The Province anticipates approximately 20 sessions will be o!ered per year subject to available budget. BC Public Service Agency will provide an annual supply of course material to the Contractor per Contract year. All other training and related supplies to be provided at the Contractor’s cost; 2. CONTRACT FORMAT Should the Proponent’s proposal be successful, the Proponent will enter into a contract in the form of the “General Services Agreement” at http://www.pss.gov.bc.ca/psb/gsa/ gsa_index.html. In Schedule D, additional insurance will not be required. Schedule E will apply. Schedule F will not apply. Schedule G will apply. The term of the Contract is expected to be for two years from Contract signing, with up to two one-year option[s] to extend at the sole discretion of the BC Public Service Agency. 3. QUESTIONS Submit any questions in writing to the Government Contact (noted above) before the Closing Time. Answers to questions received may be posted on BC Bid®. Information from any other source is not o"cial and cannot be relied on. Questions will be accepted up to 5 business days prior to closing. 4. REQUIREMENTS FOR PROPOSALS Proponents must submit their proposals in the form of the “SRFP Proposal Form” attached as Appendix A. Proponents should not include attachments to the SRFP Proposal Form unless specifically requested in this SRFP. 5. MANDATORY REQUIREMENTS For the Province to consider the proposal, Proponents must meet the mandatory process requirements in the SRFP Rules. 6. PROPOSAL EVALUATIONS Proposals that meet all mandatory requirements will be evaluated as follows: Weighted Criteria Proponent Experience Approach Weight 40 30 Minimum score 24 18

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Price TOTAL

30 100

Proponents that do not meet a minimum score within a weighted criterion will not be evaluated further. Price will be evaluated using the following formula: lowest price proposed out of all proposals divided by this proposed price multiplied by the weighted points allocated to price.

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SRFP PROPOSAL FORM – APPENDIX A
Discrimination Prevention Course Delivery Issued by the BC Public Service Agency on January 21, 2014 under SFRP No. ON-002451 Closing Time: ! February 18, 2014 before 2:00 p.m. Pacific Time Closing Location:! Proponent must submit before the closing time: One hard copy and one copy on CD, DVD or USB media of its proposal by hand or by courier to the following: Third Floor, 563 Superior St, Victoria BC V8V 1T7 OR One complete electronic proposal must be received in accordance with BC Bid instructions for e-bidding. Proposals must not be submitted by fax, email or mail. Government Contact: Bryn Johns, Procurement Specialist at: procurement@gov.bc.ca for enquiries ONLY REQUIREMENTS: Complete this form, providing the information requested in accordance with the requirements in the SRFP. Do not include attachments and/or URLs unless specifically requested in this SRFP. Completed proposal forms should not be more than 10 pages in overall length (not including the Executive Summary) using no less than a 10 pt font; the Province will not evaluate any pages that exceed this maximum page count. 1. Proposed Subcontractors The Proponent proposes to use the following subcontractor(s) to provide the services described in the SRFP (specify the proposed subcontractor(s) or indicate “none” if none to be utilized. If subcontractors will be used but are not yet identified, indicate this).

This section is informational only and will not be evaluated separately from any evaluation of information relating to experience provided under section 3 of this SRFP Proposal Form. 2. Executive Summary: Provide a maximum two-page Executive Summary of the key points of this proposal as an attachment. 3. Proponent Experience The Proponent and/or its proposed subcontractor(s) should have the following experience: a) Instruction - 5 or more years within the past 7 years (as of the closing date of this SRFP) instructional and facilitation experience with subject matter expertise in both adult education and the subject area (Discrimination Prevention); b) Curriculum Development –5 or more years within the past 7 years (as of the closing date of this SRFP) experience developing training curriculum (including Instructional Systems Design skills as well as subject matter expertise in Discrimination Prevention); and c) Training Administration –2 or more years within the past 5 years (as of the closing date of this SRFP) experience in administrative and logistics support including (but not limited to) arranging venues suitable for training, managing course materials, working within learning management systems, etc. 1

Provide examples of projects that the Proponent and/or proposed subcontractor(s) have completed and include all the information requested below. Three tables have been provided; Proponents can copy and paste these tables to describe up to five projects that demonstrate how they meet or exceed the requirements listed in section 3 above.

Project Number 1 Name: If a proposed subcontractor(s) was involved in delivering any of this project, name that subcontractor(s) here: Start and End Dates: Total Months for the Project: * Reference company name & name, phone #/ email address of reference contact person. In the space below this table, provide a full description of this Project, including: • Scope of the project; • How this project constitutes relevant (i.e. of similar scope and complexity as described in a) through c) above) experience for the purpose of this proposal; • Proponent/Subcontractor’s role within the project, including activities performed; • Deliverables, measures and timelines that applied to this project; and • End result.

Project Number 2 Name: If a proposed subcontractor(s) was involved in delivering any of this project, name that subcontractor(s) here: Start and End Dates: Total Months for the Project:

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Project Number 2 Name: * Reference company name & name, phone #/ email address of reference contact person. In the space below this table, provide a full description of this Project, including: • Scope of the project; • How this project constitutes relevant (i.e. of similar scope and complexity as described in a) through c) above) experience for the purpose of this proposal; • Proponent/Subcontractor’s role within the project, including activities performed; • Deliverables, measures and timelines that applied to this project; and • End result.

Project Number 3 Name: If a proposed subcontractor(s) was involved in delivering any of this project, name that subcontractor(s) here: Start and End Dates: Total Months for the Project: * Reference company name & name, phone #/ email address of reference contact person. In the space below this table, provide a full description of this Project, including: • Scope of the project; • How this project constitutes relevant(i.e. of similar scope and complexity as described in a) through c) above) experience for the purpose of this proposal; • Proponent/Subcontractor’s role within the project, including activities performed; • Deliverables, measures and timelines that applied to this project; and • End result.

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* References should be able to verify the quality of work provided specific to the relevant experience of the Proponent and/or its proposed subcontractors. 4. Approach Propose an approach to deliver the services described in the SRFP that addresses the requirements in the SRFP including: a) Administration and delivery of in-person training throughout the province of BC based on the schedule determined by the BC Public Service Agency; b) Using the existing training materials, deliver the curricula in a manner that ensures the following learning objectives for the Discrimination Prevention Workshop are met: Identify and discuss the rights, responsibilities, and strategies for all parties to develop and maintain a respectful, welcoming work environment, to prevent discrimination, and to address it when it occurs; Understand the importance of promptly addressing discrimination and harassment in the respectful workplace; Describe discrimination and harassment as defined by human rights legislation; Develop awareness of behaviour that is inappropriate or illegal; Identify Government of BC policy, directives, procedures, and collective agreements relating to workplace conduct; and Be aware of internal and external avenues for complaint; Determining a potential need to edit and/or develop new curricula;

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ii. iii. iv. v. vi. c)

In the space below (expand as necessary), propose an approach that addresses the requirements in section 4 above. Include any additional processes in your approach that may improve quality, increase e!ciency, and/or otherwise benefit the Province that are included in the price proposed, explaining why such processes are recommended.

5. Price Provide one fixed, all-inclusive price for all services proposed based on a per session* rate in the unshaded cell in the table below. If the price being requested is unclear, submit a question as soon as possible to the Government Contact Person identified above. If more than one price is proposed, the highest price only will be used for evaluation purposes. The Province will not pay any costs or expenses in addition to the prices proposed with the exception of preapproved travel as specified by the Contract and must not exceed the Province’s Group II per diem rates (see http://www2.gov.bc.ca/local/myhr/documents/travel/ travel_allowances_app1.pdf for more information). A description of how price will be evaluated can be found in section 6 Proposal Evaluations of the SRFP.

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Complete the following table. Do not include GST or PST (if applicable) in the prices proposed.

Price per session* based on a maximum of up to 26 $ participants per session*:

* A session is delivery of a workshop that takes place at one location within one calendar day. Pricing should not include items such as course registration, room bookings, etc., as this will all be managed by the Province. 6. Confirmation of Proponent’s Intent To Be Bound

THIS PROPOSAL IS SUBMITTED IN RESPONSE TO THE REFERENCED SRFP INCLUDING ADDENDA (IF ANY). BY SUBMITTING THE PROPOSAL, THE PROPONENT AGREES TO ALL THE TERMS AND CONDITIONS OF THE SRFP, INCLUDING: A) B) C)
THE SRFP RULES AVAILABLE HERE, EFFECTIVE AS OF THE ISSUE DATE OF THIS SRFP; TO HAVING CONDUCTED SUCH OTHER INVESTIGATIONS AS WERE PRUDENT AND REASONABLE IN PREPARING THE PROPOSAL; AND TO BEING BOUND BY THE STATEMENTS AND REPRESENTATIONS MADE IN ITS PROPOSAL.

PROPONENT ORGANIZATION NAME (PRINT): (IF THE PROPONENT IS NOT AN ORGANIZATION, USE THE INDIVIDUAL’S NAME WHO WILL SIGN THE CONTRACT WITH THE PROVINCE IN THE EVENT THAT THE PROPOSAL IS SUCCESSFUL.) OPTIONAL: BUSINESS NUMBER (I.E. GST/HST NUMBER), IF KNOWN: (SEE WWW.BCBUSINESSREGISTRY.CA/BUSINESS-NUMBER.HTM FOR MORE INFORMATION) SIGNATURE OF AUTHORIZED REPRESENTATIVE: " PRINT NAME OF AUTHORIZED REPRESENTATIVE: PROPONENT’S CONTACT EMAIL ADDRESS: PROPONENT’S ADDRESS: " " " DATE:

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