Managing Open Access Payments: Experience From the Front Line

Chad Pillinger

School of Biological Sciences

Open Access at the University of Cambridge

• Promotion via the Central Library website (http://www.lib.cam.ac.uk/create_change/). • DSpace – Institutional repository (http://www.dspace.cam.ac.uk/). • Membership of Scholarly Publishing and Academic Resources Coalition Europe (SPARC). • Events e.g. International Open Access week 19-23 October. • Supporters membership of BioMed Central. • Wellcome Trust Open Access fund.

Wellcome Trust Open Access fund

• Annual grant. • To fund Open Access costs of publications arising from Wellcome Trust funded research. • Topped up throughout the year as required. • Run from the School of Biological Sciences Office.

Wellcome Trust Open Access at Cambridge – Application Process
• Try to keep process as simple as possible for researchers. • Webpage for researchers at http://www.bio.cam.ac.uk/sbs/funds/wt_claims.html. • Researchers need to pay Open Access fees from research/Departmental funds initially. • Fill out a form and send with an internal invoice to School Office.

Instructions to Authors

Wellcome Trust Open Access claim form

Request for Wellcome Trust VIP funding for Open-Access Publication
(see notes overleaf)

Name and Department Date Paper Title Publication and Publisher Is a specific payment charged for open access? (Yes/No) Proportion of work funded by Wellcome Trust Amount required (if original charge not in sterling, please note original as well) Wellcome Grant Holder’s Name Wellcome Grant Holder’s Reference Number (Sponsor reference of format 0123345/Z/03/Z) PubMedCentral Reference (ask your journal for this)

Application checks

• Journal is compliant with Wellcome Trust Policy (SHERPA/RoMEO). • Amount applied for is correct. • No page/picture charge costs being claimed for. • Invoice and application form are for the same article.

Keeping track of payments
RECIPIENT DEPT JOURNAL TITLE Invoice No. AMOUNT REQ DATE REQUEST DATE INVOICE REC. 30-Oct-08 Paid Projected Actual total TOTAL remaining REMAINING £149,684.43 £149,684.43 £148,156.93 £148,156.93 Notes

XXX

XXX

XXX XXX XXX

FEMS Dexamethasone modulates Immunology & Salmonella enterica serovar….. Medical Microbiology Pharmacology Behav Brain Res Distribution and chemical characterisation of neurons within the nucleus…. Engineering Current Biology Flexible representations of dynamics… Medicine Hepatology Histological changes in HCV antiobody… Inst for Medical Genome Res A novel mode of enhancer Research evolution: the Tau1…. Experimental Chemistry Psychology Wellcome Trust PloS Biology Centre for Stem Sell Research Biochemistry Nature Pharmacology Am J Physiol Renal Physiol Vegetation History and Archeobotany Vegetation History and Archeobotany Folding of a LysM domain… Promotion of reprogramming to gound state….

Veterinary Medicine

PN 568000/ 569353

£1,527.50

12-Sep-08

y

PL 571076

£1,658.00

30-Sep-08 25-Nov-08

y

£146,498.93

£146,498.93

NA 564293 RC 565338 SB 565348

£3,439.18 £1,745.00 £1,084.80

03-Oct-08 07-Oct-08 07-Oct-08

01-Oct-08 16-Oct-08 07-Oct-08

y y y

£143,059.75 £141,314.75 £140,229.95

£143,059.75 £141,314.75 £140,229.95

XXX XXX

MA 569034 PH 570206

£2,191.14 £1,728.11

05-Nov-08 05-Nov-08 17-Nov-08 17-Nov-08

y y

£138,038.81 £136,310.70

£138,038.81 £136,310.70

XXX XXX

The crystal structure of the PH 571647 Escherichia coli RNase.… Localization of Phosphatidylinositol PL 574313 phosphate kinase IIy in kidney… Millets across Eursasia: chronology JC 576560 and context…. Millets across Eursasia: chronology JC 576656 and context….

£3,966.21 £1,232.40

27-Nov-08 27-Nov-08 18-Dec-08 18-Dec-08

y y

£132,344.49 £131,112.09

£132,344.49 £131,112.09

XXX

McDonald Inst

£2,254.34

15-Jan-09 15-Jan-09

y

£113,578.21

£113,578.21

XXX

McDonald Inst

£338.15

15-Jan-09 15-Jan-09

y

£113,240.06

£113,240.06

Entry onto Wellcome Trust return form

Author

Publisher American Society for Biochemistry and Molecular PloS American Physiological Society Elsevier

Journal title

Article title or citation Temporal and spatial regulation of the phosphatidate phosphatases lipin 1 and 2 Promotion of reprogramming to ground state pluripotency by chemical inhibition.

Date of publication

Article cost in native currency

Open Access fee paid (in £ sterling) £1,329.80

PubMed Central Reference

Wellcome Grant Holders's name and dept XXX

XXX

Journal of Biological Chemistry

October-08

$2000

PMC2570901

XXX

PLoS Biology

October-08

$2850

£1,728.11

PMC2570424

XXX

XXX

XXX

American Journal of Human H+ATPase a4 subunit Physiology (Renal mutations causing renal tubular Physiology) acidosis reveal a role for interaction A quality guided displacement Medical Image tracking algorithm for ultrasonic Analysis elasticity imaging Journal of Medical Genetics Neuron The molecular landscape of ASPM mutations in primary macrocephaly

October-08

$2000

£1,351.20

18632794

XXX

November-08

$3450

£2,340.57

19081285

XXX

XXX

BMJ Group

Nov-08

£1,380.00

£1,380.00

19028728

XXX

XXX

XXX

5-HT2CRs expressed by proopiomelanocortin neurons regulate energy homeostasis Natural-killer cell ligands at the Oxford maternal-fetal interface: UL-16 Human Reproduction University Press binding proteins, MHC class-I related molecules, HLA-F and Elsevier Portland Press Biochemical Journal Do mammals make all their own inositol hexakisphosphate? Snapshots of catalysis in the E1 subunit of the pyruvate dehydrogenase multienzyme complex

November-08

$5875

£3,728.50

PMC2631191

XXX

November-08

£940

£940.00

PMC2569846

XXX

XXX

November-08

£1,500.00

£1,500.00

PMC 2605958

XXX

XXX

Elsevier

Structure

December-08

$5875

£4,022.04

19081062

XXX

Challenges

• Account held in the Department of Pathology. • Ensuring that journal publishes on PubMed Central. • Unpredictability of requests over the year. • Occasional odd cases e.g. collaborative papers. • Communication: • Who/where are Wellcome Trust grant-holders? • Who is the Open Access point of contact?

Communication

• Complicated by numbers of Departments/Schools involved. • Communication through Departmental Administrators. • Website (http://www.bio.cam.ac.uk/sbs/funds/wtinfo.html). • Wellcome Trust communication with researchers.

Use of Wellcome Trust Open Access funds
Open Access funds claimed for individual papers per year 2005-09
160 140 Amount claimed (£'000s) 120 100 80 60 40 20 0 2005-06 2006-07 2007-08 2008-09 Academic year 7.685 30.517 66.993 152.923

Summary

• University of Cambridge is active in a number of areas to support Open Access. • Procedures kept as simple as possible for researchers. • Awareness of Open Access obligations appears to be increasing. • Challenge to maintain awareness.

Contact Details

Chad Pillinger School of Biological 17 Mill Lane, Cambridge CB2 1RX Tel. (01223) 766905 E-mail: cp316@admin.cam.ac.uk

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