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Ethics Policy 2014 1.

Overview

The purpose of this ethics policy is to codify our culture of openness, trust and integrity within our nonprofit organization. Ethics involve the guiding moral principles of an organization. Effective ethical conduct is a team effort involving the participation and support of every George & Rebecca Barnes Foundation board member and employee. All board members/employees should familiarize themselves with the ethics guidelines that follow this introduction. Board members/employees are expected to sign our Ethics Policy attestation form when they join the organization. Additionally, board members and employees are asked to acknowledge potential conflicts of interest due to other business and/or professional activities. The attached conflict of interest attestation form shall be signed yearly.

The George & Rebecca Barnes Foundation (aka the Foundation) is committed to protecting its members, partners, vendors and the organization as a whole from potentially illegal or damaging unethical actions. By addressing these concerns proactively, the Foundation hopes to achieve the professional reputation amongst its peers that will allow it to thrive. By behaving within the highest ethical guidelines, board members/employees will cultivate the professionalism that will allow the Foundation to grow and sustain itself indefinitely.

2. Purpose/ Scope

The purpose for authoring a policy regarding ethics is to emphasize to our members and consumers that we expect to conduct ourselves using fair business practices. This policy will serve to guide business behavior to ensure ethical conduct in all of our practices. The policy applies to all members, contractors, consultants, volunteers, temporaries, and other workers at The George & Rebecca Barnes Foundation, which includes all personnel affiliated with third parties, such as vendors, partners, tenants and clients.

3. Policy a) Board members/employees within the George & Rebecca Barnes Foundation must set a prime example. In any business practice, honesty and integrity must be a top priority for executives. Board members/employees must maintain an “open-minded” attitude and welcome suggestions from each other, as well as all members. This will allow all members to feel comfortable discussing any issues, and will alert board members to potential concerns from within the organization. Board members/employees must disclose any/all conflict(s) of interest regarding their position within The George & Rebecca Barnes Foundation. The George & Rebecca Barnes Foundation board members/employees will treat everyone fairly, demonstrate mutual respect, promote a team environment and avoid the intent and appearance of unethical or compromising practices. All members/employees of the Foundation will work toward our common goal of restoring and preserving the Barnes Hiscock Mansion.

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4. Maintaining Ethical Practices

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The George & Rebecca Barnes Foundation will enforce the importance of the ethical integrity, and the tone will start with the Board of Directors. Every board member needs to maintain an ethical stance and support ethical behavior consistently. Board members at the George & Rebecca Barnes Foundation should encourage open dialogue, get honest feedback and treat everyone fairly. Honest and objective behavior is of paramount importance during the conduct of all business. When there are concerns about potential or actual ethical breaches the Foundation board of directors will investigate in a timely fashion. All concerns will be taken seriously. All efforts will be undertaken to obtain all of the factual information necessary to determine if there has been a possible ethical breach. 5. Unethical Behavior

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a)

The George & Rebecca Barnes Foundation will avoid the intent and appearance of unethical or compromising practice in relationships, actions and communications. The George & Rebecca Barnes Foundation will not tolerate harassment or discrimination.

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Unauthorized use of organizational marketing, personnel, finances, property and technical information integral to the success of our Foundation will not be tolerated. The George & Rebecca Barnes Foundation will act within federal state and local laws and ordinances. The George & Rebecca Barnes Foundation members will not use Foundation assets or business relationships for personal use or gain. (See Code Supplement: Conflicts of Interest.)

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6. Enforcement

The George & Rebecca Barnes Foundation will have zero tolerance for unethical behavior. Members/employees who engage in unethical behavior will be disciplined. Any member/employee found to have violated this policy may be subject to disciplinary action, up to and including dismissal from the Foundation.

Code Supplement: Conflict of Interest Clarification

A conflict of interest exists when a member seeks or accepts gifts, or any other form of compensation from suppliers, donors, patrons or others doing business, or seeking to do business with the George & Rebecca Barnes Foundation. It is recognized that in the course of business small tokens may be exchanged such as pens, paperweights, etc. This is considered common business practice. Examples of unethical behavior would include financial kickbacks for services solicited, high-value gifts designed to sway business decisions or sharing confidential information, such as member email addresses, outside the organization without permission to do so. Directorships, employment by, or voluntary service rendered to a competing organization create a potential conflict of interest. The personal use of Foundation assets (including, for example, tangible property, proprietary information, non-public information, or business opportunities) may create a conflict of interest. Actual and potential conflicts must be disclosed to the George & Rebecca Barnes Foundation for review. When in doubt, seek guidance from the George & Rebecca Barnes Foundation board of directors. It is noted that members of the George & Rebecca Barnes Foundation may hold a financial interest directly or indirectly in an entity that may in some fashion do business with the Foundation. This may involve an ownership or compensation arrangement which is potential, temporary, or ongoing. Such a financial interest does not necessarily create a conflict of interest, and such issues should be discussed with the board of directors to review their propriety.

Members of the George & Rebecca Barnes Foundation who have direct purchasing responsibilities, including members of the Board and members designated otherwise as performing a purchasing function, may accept only (a) beverages, light snacks and business meals served during business meetings held at the facilities of suppliers, (b) business meals when in travel status, (c) promotional or advertising items having a truly nominal value, such as ball caps or pads of paper, and (d) any other business gift or thing of value if reported to and approved in writing by the George & Rebecca Barnes Foundation board. These rules are intended to be restrictive and to maintain continued ethical business behaviors at all times within the full scope of the activities of the George & Rebecca Barnes Foundation. It also should be known that members of the George & Rebecca Barnes Foundation expect to be treated ethically by all others doing business with them. Violations will be reported to both the George & Rebecca Barnes Foundation board and to the board or compliance personnel of the offending company.

Ethics Policy Attestation Form

I have read and agree to abide by the George & Rebecca Barnes Foundation Ethics Policy:

/ Signature Printed Name

/ Date

Conflict of Interest Attestation Form

___ I do not have a Conflict of Interest.

___ I have a potential Conflict of Interest (documentation included).

I, ________________________________________, __________________________________, (Signature) (Print)

Circle: (a member of) (doing business with) the George & Rebecca Barnes Foundation, confirm that I have read and understand the above policy and agree to abide by it as long as I am (a member of) (doing business with) the organization. Date: _____________________, 20__