The EANUCC

The Global Language of Business

system
The primary objective of the EANUCC system isto make possible the
identification of all trade items, processes, services, shipments, assets, companiesand
locationsto facilitate communication, data collection and exchange of information
in the interest of trading partners.
EANUCC openness ensures worldwide product recognition
Because the EANUCC systemis a universal global standard,all users follow the same coding
rules. As a result,EANUCC numbers and bar codes can be recognised by tradingpartners
anywhere in the world.
Whats more,the numbers issued by EAN are completely unique,so no product can be
confused for another. For example,a popular brand of cola drink is manufactured around the
world in a wide variety of sizes,shapes and container styles,yet each can be identified by its
unique EANUCC number.
The EANUCC Systemis administered by EAN International,based in Brussels. With member
organisations in over 100 countries,includingUSA,the integrity and compatibility of the system
worldwide is ensured.
Where is the EANUCC system used?
Nearly one million organisations in over 133 countries use the system. However,because it was
first developed for the retail industry,EANUCC numbers and bar codes remain most visible on
supermarket products.
It is important to understand that the same systemcan be used in any sector of industry at all
levels of manufacturingand distribution. In Australia,major systemadopters include the health,
steel,hardware,electrical appliances,furniture,meat and telecommunications industries.The
systemis even used by fire brigades and electricity generators.
The EANUCC
system
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For all trading
partners,benefits
include:
>The ability to identify
goods and shipments
quickly and accurately
>Faster delivery of goods
>Fewer handlingand
shippingerrors
>Better inventory
management and reduced
inventory holdings
>Reduction of order and
replenishment times
For manufacturers,
specific benefits
include:
>Automated countingand
sortingon the
production line
>Ability to track products
through manufacturing
and delivery
>Ability to obtain real
sales data froma retailer
and use it to plan
production schedules
which reflect actual
consumer demand
>Ability to include attribute
information such as batch
numbers,use-by dates and
serial numbers in one bar
code which can be read by
all tradingpartners
Wholesalers enjoy:
>The ability to order,
receive,pick and
despatch goods faster,
with greater accuracy
>Improved inventory and
stocktaking
>Significantly reduced
inventory holdings
>Support for applications
such as cross-docking
and radio frequency
warehousing
Retailers enjoy:
>An accurate,efficient
source of sales data
>Reduced inventory
holdings and
administration costs
>Fewer products out of
stock
>Faster,more efficient
service at POS
>Itemised receipts for
customers
>Greater efficiency in shelf
space and store
management
What are the benefits of EANUCC?
At Point of Sale (POS),retail systems can involve large numbers of scanningregisters linked to a store management systemthat can
performfunctions includingupdatingprice files,printingshelf labels,deletinglines,ordering,stocktaking,reportingsales data and
managinginventory,as well as payroll,labour schedulingand cash office functions.
However,well before goods arrive at the retail outlet,EANUCC numbers will have delivered benefits to all parties involved in the
supply chain.
The EANUCC system offersbenefitsto all partiesin the trading cycle by
reducing costs, saving time, and increasing accuracy and efficiency through
management of the entire supply chain.
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There are three distinct components of the EANUCC system:
>Standard numberingstructures for the identification of goods,services,shipments,assets and locations
>Data carriers to represent the identification numbers in machine readable format
>eMessagingstandards to transmit the captured data between tradingparties
Of these three areas,the key component of the EANUCC systemis the numberingstructures used for identification.
Basics of the EANUCC
system
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EAN/UPC RSS
UCC/EAN-128 RFID
ITF-14
SUPPLY
CHAIN
MANAGEMENT
GTIN
SSCC
AI's
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EDI XML EANCOM

EANUCC XML
The 3 basic components of the EANUCC system
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Numbering structures for identification
The main elements of the numberingsystemcovered here are:
Global Trade Item Number (GTIN)
An identification number to identify a trade itemwhich may be sold at retail POS which appears in a general distribution
(warehouse) environment.
Attribute Data
A method of identifyinginformation about a trade itemover and above product identity,such as batch number,production date.
Serial ShippingContainer Code (SSCC)
For the unique identification of logistic units.
Data Carriers (Bar Codes)
The numbers are represented in data carriers that enable automatic capture of the data. At present only the EAN/UPC bar code
symbology is used at retail POS.
In the general distribution environment of a warehouse,all symbologies can be used,EAN/UPC,ITF-14 and UCC/EAN-128:
>EAN/UPC bar codes are used for non retail trade items that may also cross retail POS
>ITF-14 bar codes are robust and therefore better suited for direct printingonto corrugated cardboard
>UCC/EAN-128 bar codes allow attribute data as well as product identification to be encoded
In the future new symbologies or data carriers may be introduced as technology improves. In the near future reduced space
symbology (RSS),composite symbologies and radio frequency identification (RFID) tags will be introduced for use as data carriers.
eMessaging
Business transactions,such as purchase orders and dispatch advices,may be transmitted electronically usingstandard messaging
formats such as EANCOM and XML.
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EAN Australia allocatesa parcel of numbersto member companies.These
numbersinclude a prefix to identify a company and a set number of digitsto
identify products( which membersthemselvesallocate sequentially) , followed by a
check digit which ismathematically calculated to verify that the detailsof the
EAN UCC number are correct.
GTINs & Bar Coding
tradeitems
A trade itemis any item(product or service) for which there is a
need to retrieve pre-defined information that may be priced,
ordered or invoiced for trade between participants at any point in
the supply chain.
A trade itemmay be a single,non-breakable unit.It may also be a
standard and stable groupingof a series of single items. Such a
unit may be presented in a wide variety of physical forms: a
fibreboard carton,a covered or branded pallet,a filmwrapped
tray,a crate with bottles,etc.
Trade items consistingof a single unit are identified with a unique
Global Trade ItemNumber (GTIN). Standard groupings of identical
or different units are identified with a separate,unique GTIN.
There are two main types of trade items dealt with in this
brochure retail trade items and non-retail trade items.
>A retail trade itemis any itemthat is intended to be sold
to the final consumer through retail POS
>A non-retail trade itemis any itemthat is traded
between companies and not primarily intended for sale to
consumers at retail POS
The reason for this distinction is the differingrequirements for
retail and non-retail numbers and bar codes.
Within the Australian retail industry,trade itemnumbers have
historically been referred to as APNs and TUNs. Whilst this
terminology may still occasionally be encountered,the correct
termfor any trade itemnumber is GTIN.
Re-using numbers
A deleted EANUCC number must not be re-used for a
minimumof four years after the date a product was last issued
into the marketplace. When re-issuingEANUCC numbers,give
consideration to the product type and its possible life in the
market. It may be advisable for some GTIN's to never be reused.
Introduction
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Any trade item that isintended to be sold to the final consumer through retail
PO S ismore commonly known asa retail item or consumer unit.
Any trade item that could be sold at the retail POS as well as traded through the distribution supply chain is numbered and
the type of bar code selected according to the rules applicable to trade items sold at POS. However, the size and location of
the bar codes on these trade items are determined by the rules applicable to trade items not sold at POS.
There are two types of GTINs for retail trade items that are not sold in North America:
1. EAN/UCC-13 identification numbers represented in an EAN-13 bar code
2. EAN/UCC-8 identification numbers represented in an EAN-8 bar code
E xa m p le o f a n E A N /U C C -8 n u m b e r
re p re se n te d in a n E A N -8 b a r c o d e
E xa m p le s o f a n E A N /U C C -1 3 n u m b e r re p re se n te d in a n E A N -1 3 b a r c o d e
Trade Items sold at
Retail Point of Sale ( PO S)
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Compatibility with United States standards
For historical reasons,the EANUCC systemenables a one way compatibility with the UCC
systemthat is used throughout USA and Canada,at retail Point of Sale (POS) only. This
means that trade items carryingEAN numbers and bar codes may not be able to be scanned
by all retailers in the USA and Canada. Trade items carryingUCC numbers and bar codes are
able to be utilised anywhere in the world. It is therefore,unnecessary to carry both EAN and
UCC numbers and bar codes if your products are exported to the USA and Canada.
Retailers in the USA and Canada are gradually upgradingtheir systems and full compatibility
can be expected by January 2005. In the meantime,companies exportingto the USA are
advised to ask their distributors if EANUCC numbers and bar codes are compatible with
their retail customers systems.
If you do need to number and bar code your retail items under the UCC system,you will
have to become a member of the UCC. EAN Australia members can obtain UCC
membership through EAN Australia.
To apply for a UCC membership simply contact our Help Desk on 1300 366 033.
EAN/UCC-13 identification number
How you allocate your EAN/UCC-13 identification number will
first depend on whether you have been assigned a nine-digit or a
seven-digit company prefix.
The nine-digit prefix was first issued by EAN Australia in 1996,to
reduce the range of product numbers allocated to each company
and to conserve the total pool of numbers (most companies need
only a few hundred GTINs at most).
Nine-Digit prefix:
>EAN Australia allocates the first nine digits (the EANUCC
company prefix) to you as a member company
>You then allocate the next three digits (the itemreference).
It is recommended that you number sequentially startingfrom
000 through to 999
>The last digit is a mathematically calculated check digit that
ensures the whole number is correct
Seven-Digit prefix:
>EAN Australia allocates the first seven digits (the EANUCC
company prefix) to you as a member company
>You then allocate the next five digits (the itemreference).It is
recommended that you number sequentially startingfrom
00000 through to 99999
>The last digit is a mathematically calculated check digit that
ensures the whole number is correct
Please note:EAN Australia may allocate company prefixes in
lengths other than seven or nine digits in the future to further
conserve numbers.
A check digit calculator will automatically calculate the check digit
for you,can be obtained fromthe Download Centre on the EAN
Australia website:www.ean.com.au
EAN/UCC-8 Identification Number
EAN Australia follows strict application guidelines when approving
and issuingEAN/UCC-8 identification numbers. You should apply
directly to EAN Australia for issue of an EAN/UCC-8
identification number
The followingwill also be needed:
>Demonstration that all efforts have been made to incorporate
an EAN/UCC-13 identification number and bar code onto
product packaging
>A sample of the complete product and either the actual size
label or the artwork
>A complete list of every product requiringan EAN/UCC-8
identification number
>Written justification as to why the product should be allocated
an EAN/UCC-8 identification number
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More commonly referred to asnon-retail itemsor trade units, these trade items
are any item or standard grouping of itemsmade up to facilitate the operations
of handling, storing, order preparation, shipments, etc.
Such a unit may be presented in a wide variety of physical forms: a fibreboard carton,a covered or banded pallet,a filmwrapped
tray,a crate with bottles,etc.
NOTE: Each individual level of trade items must be uniquely identified with a different GTIN.
Trade Items not sold at
Retail Point of Sale ( PO S)
The options available for numberingand bar codingfor trade items not sold at retail
POS are:
1. Allocate a unique EAN/UCC-13 number represented in an EAN-13 bar code.Used
when trade itemmay be sold in it's entirety at retail POS
2. Allocate a unique EAN/UCC-13 number with a filler zero (leadingzero) represented in
either the ITF-14 or UCC/EAN-128 bar code
3. Allocate an EAN/UCC-14 number with an indicator (logistical variant,1-8) represented
in either the ITF-14 or UCC/EAN-128 bar code
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Creating a GTIN by Allocating an EAN/UCC-13 Number
For trade items that are considered to be primarily trade units, but which may at some point cross retail POS, a unique EAN/UCC-13
identification number represented in an EAN-13 bar code is the appropriate option.
Creating a GTIN by Allocating an EAN/UCC-13 Number with a Filler Zero (Leading Zero)
An EAN/UCC-13 number with a filler zero (leadingzero) is created by allocatinga unique EAN/UCC-13 number, which is then
preceded with a filler zero. When a GTIN is formed with a filler zero (leadingzero),the 13 characters must be unique,that is,you
must not repeat the GTIN allocated to any other trade item.
This number can then be represented in either a UCC/EAN-128 or ITF-14 bar code.
Examples of EAN/UCC-13 with filler zero represented by UCC/EAN-128 or ITF-14 bar code
Creating a GTIN by allocating an EAN/UCC-14 Number using the indicator
(logistical variant) method
The EAN/UCC-14 number is created by prefixingthe existingGTIN of the retail/consumer trade itemwith an indicator (logistical
variant) and recalculatingthe check digit. An indicator is a number between 1 and 8. Different indicators are used to identify different
levels of trade items not sold at retail POS.Indicators should be non meaningful and are used only to create additional unique 14 digit
EAN/UCC numbers. The indicator of 9 may only be used on variable measure trade items and identification must be completed with
the measure or quantity information.
>This option is only applicable for trade items containingidentical consumer units
>This number can then be represented in either a UCC/EAN-128 or ITF-14 bar code
Examples of EAN/UCC-14 number represented by UCC/EAN-128 or ITF-14 bar code
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Common Application Identifiers seen in
an UCC/EAN-128 include:
01: To indicate the followingdigits
forma 14 digit non-retail GTIN
10: Batch number
15: Best Before Date
310n: Weight in Kilograms
410: Ship to Location
An Application Identifier can encode up
to 100 kinds of information about items
and shipments into a standard format,
which leads to more efficient processes
for tradingpartners participatingin the
transport and distribution chain.
All parties handlingthose goods at any
stage of the supply chain can access
information about goods fromthe same
bar code,eliminatingthe need to re-label
goods or separately transmit information.
Please refer to User Manual for the
complete Application Identifiers list.
Attribute information isany variable information that must be added to a bar
code over and above the product identification number, and can include Use By
Dates, Batch Numbersand Serial Numbers. Thisinformation isshown using
EANUCC Application Identifiersin a UCC/EAN-128 bar code which convey a
wide range of product, logistical and attribute information.
Structure of Application
Identifiers (AIs)
Application Identifiers are between two
to four digits longand precede the
accompanyingdata. Due to the dynamic
nature of the Application Identifier
information,bar codes usually cannot be
pre-printed,but must be applied live or
on-line at the production site or
warehouse.
The option of
concatenation
Application Identifiers allow bar code
Concatenation,which literally means
linkingtogether. In this process several
bar codes can be linked into a single bar
code,while allowingeach individual data
group to remain identified by its
Application Identifier.
The process saves space, while allowing
organisations to fulfil their requirements
for displayingspecific kinds of information
about the itemfor automatic datacapture.
International compatibility
Application Identifier numbers and
UCC/EAN-128 bar codes are
internationally compatible in the
jurisdictions of both EAN International
and the UCC. As a result,they can
communicate information within a single
company,between companies within an
industry and across the globe.
Examples of concatenation
Applying Attribute
Information to Trade Items
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At various points on the way fromsender to final recipient,the
bar code can be scanned to identify the shipment. The unique
number will also be used in electronic messages regardingthe
shipments progress,allowingall participants in the transport and
distribution chain to access the information.
An SSCC is a unique 18 digit number with the followingstructure:
>Application Identifier:(00)
>Extension Digit:Single digit used to increase the capacity of the
Serial Reference within the SSCC
>Country Prefix:Two digits to identify the nationality of the
issued number
>Company prefix: Five or seven digit number to identify the
company issuingthe number
>Serial Reference: Uniquely identifies a shippingunit and is issued
sequentially by the shippingcompany. The number must not be
re-used for at least 12 months
>Check Digit:Mathematically verifies the validity of the
whole number
An SSCC is allocated by a sender to a shippingunit once the unit
is packed.
If multiple shipments are received frommultiple senders to a
single consolidatingcentre,and if they are able to be consolidated
into one shipment,then the consolidators will be required to
allocate their SSCC to the final shipment.
When coupled with the electronic delivery device,the value of the
SSCC comes fromits ability to identify a shipment regardless of its
contents. For example,some shipments may consist of pallets or
containers of the one product while others could be shipments of
mixed products or single products. In each case,the shipment
receives a unique number and this SSCC identifies that shipment
for its lifetime within the transport and distribution chain.
E xa m p le o f S e ria l S h ip p in g C o n ta in e r C o d e S S C C )
A logistic unit isan item of any composition established for transport and/or storage,
which needsto be managed through the supply chain, and may include cartonsand
pallets. The Serial Shipping Container Code ( SSCC) isa standard identification
number, used for the unique identification of logistic ( transport and/or storage) units.
How to Number and Bar Code
Logistic Units
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The EANUCC Logistics Label Format
An EANUCC Logistics Label is an internationally recognised
standard label format that can be used on any transport unit,
such as a carton,shipper or pallet,to identify goods being
transported.
The minimumrequirement is that the label carries the
shipments SSCC. It may also carry any other desired
information,includingproduct GTINs,shippingdetails and
bar codes.
The label eliminates any need for shipments to be re-labelled at
different stages of the supply chain,savingboth time and
money. This is particularly important given that transport and
distribution costs can represent 25%to 45%of final product
cost (will provide details of source estimate by the Logistics
Management Association of Australia).
The label can be used by all participants in the supply chain:
manufacturers,distributors,warehouse operators,transport
companies and retailers.
Bar codes
The UCC/EAN-128 bar code shall be used for all information
on the EANUCC logistics label.
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Example of EANUCC Logistics Label
Scannable Bar codes Non-Scannable Bar codes
Demonstration of both scannable and non-scannable bar codes
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Black bar code on white back ground
Dark green code on orange background
Dark blue bar code on yellow back ground
Dark blue bar code on red back ground
White bar code on black background
Red bar code on yellow background
Red bar code on white back ground
Yellow bar code on dark blue back ground.
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Applying the
barcode
Bar codes can be applied to a product in three ways:
>By the packagingprinter
>By a label printingservice
>In-house (eg:self adhesive label)
A bar code to be pre-printed on packagingwill require a film
master,a filmof the bar code needed by the printer to place
the bar code layout onto the packagingprintingplate.
Filmmasters can be ordered by you or the printer froma
specialist filmmaster supplier (locate a supplier fromthe EAN
Australia Resource Directory, also available on the web at
www.ean.com.au).
Checking the bar code for size
Size or magnification of bar codes may only vary within certain
limits (egbetween 80%- 200%for an EAN-13 bar code).
Outside these limits,a bar codes scanningcapabilities may be
reduced (refer to EAN Australia User Manual Numberingand
Bar Coding).
When printinglabels in-house,your software will give you arange
of size choices. Adherence to EANUCC specifications is crucial.
When pre-printingbar codes on packaging,minimumsize will
depend on the printingprocess and substrate on which the bar
code is printed. Your printer can guide you on sizingusing
EAN printability gauges (instructions for use can be found in
the relevant EAN Australia Technical Information Manual).
Checking the bar code for height
The height of a bar code must be proportional to its width,so
once the size of a bar code is determined,reducingits height
could affect its ability to be scanned.
Choosing bar code colours for printing
Because a scanner reads a bar code usingred light,it sees
differently to the human eye. As a result,some colour
combinations are unsuitable for scanning,because they dont
provide sufficient contrast for the scanner between the dark
bars and light background.
Black bars on a white background are ideal,but other colour
combinations are also acceptable. Most light colours (yellow,
orange and red) are suitable for the background and light
margins,while dark colours (black,blue and green) are suitable
for the bars.
Allow a light margin around the bar code
The light margin (or quiet zone) is a solid light area to the left
and right of the bar code, usually the same colour as the bar
code background.It enables the scanner to recognise where
the bar code begins and ends. The width of the light margin
varies with the size of the bar code.
Determine the location of the bar code
When choosingthe position of the bar code on packaging,
always consider the packagingin its final form,and allow for
plastic wraps and other packagingelements that could obscure
the bar code. Position bar codes accordingto location guidelines
in the relevant EAN Australia Technical Information Manual.
Check bar code print quality and bar width
Always ensure that the print quality of a bar code is of a high
standard and bar widths are correctly maintained throughout
the printingprocess.
Use EAN Australias bar code
verification service
To ensure that bar codes scan correctly first time every time,
EAN Australia offers a Bar Code Verification Service to
members. Printed EANUCC bar codes are tested for
scannability and adherence to EANUCC specifications.
A resultingISO compliant Bar Code Verification Report
states whether the bar code is in specification,as well as its
scanningrate.
Complete items presented for bar code verification may,upon
request,be imaged for the EANnet on-line catalogue.
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Today,the majority of data in commercial paper documents is
generated fromexistingcomputer applications. These paper
documents are printed and copied before the information they
contain is finally communicated by mail or fax. In turn,the
business partner re-keys all this information into another
computer application for further processing. An increasing
number of companies have found this process extremely slow,
costly and unreliable. The need for a faster,cheaper and more
accurate solution for exchangingcommercial data has become a
significant priority for many companies and organisations.
In the traditional sense,Electronic Data Interchange (EDI) can be
conceptualised as paperless trading. A common and useful
definition for EDI is:
The transfer of structured data,by
agreed message standards,from one
computer application to another by
electronic means and with minimal
human intervention.
The structuring of data by agreed message standards implies
that the data or information to be exchanged is recognisable, in
content, meaning and format, allowing it to be processed
automatically and unambiguously by computers. Two companies
deciding to implement EDI are by definition agreeing on the
type of data they will exchange, and how the data will be
presented. The implementation of EDI demands a much greater
degree of co-operation, collaboration and sharing of
information between business partners, effectively building
trading partner relationships.
The electronic exchange of data (or eMessaging) provides trading
partners with an efficient business tool for the automatic
transmission of business data. Companies do not need to worry
about different and/or incompatible computer systems.
Through the use of EAN Australias traditional eMessaging
guidelines, EANCOM

, based on the international UN/EDIFACT

standard, and EANUCCs emerging eMessagingstandard
EANUCC XML, created specifically for data exchange over the
Internet, data may be communicated quickly, efficiently and
accurately, irrespective of users internal hardware and
software types.
EAN International does not see XML replacingtraditional EDI
syntaxes such as UN/EDIFACT. At their lowest levels,XML and
UN/EDIFACT are simply data exchange syntaxes,both of which
have strengths and significant weaknesses.
EAN Australias offerings of EANCOM and EANUCC XML,as
complementingeach other,provide opportunities for users to
select the appropriate syntax for their eMessagingbusiness needs.
The termselectronic data exchange ( EDI) and eMessaging, used within the
context of thisdocument, apply to the varioussyntax-based standards
available to transact commercial documentselectronically.
eMessaging
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Making a start
There are three elements to the
EANUCC system:
>Standard numbering
>Standard bar coding
>eMessagingstandards
All of these elements are necessary to achieve the benefits of
contemporary business best practice,includingJust in Time
manufacturing(JIT),Quick Response distribution (QR),Efficient
Consumer Response (ECR) and overall Supply Chain
Management (SCM).
Full implementation can be both demandingand complex,
involvingfundamental changes to an organisations internal
business processes and computer systems,but also to
relationships with tradingpartners. Changes of this nature are
often referred to as business process re-engineeringand which
may involve other parties in the supply chain. The end result is a
process called inter-enterprise integration.
It is important to keep in mind,however,that full
implementation does not have to take place in one step. A
proper business plan will help to carry out the process over an
extended period of time,which can smooth the impact of
cultural operational and organisational changes.
Implementation or just compliance?
Partial implementation of the EANUCC system- possibly to
comply with the needs of a tradingpartner - should not be
confused with a planned implementation of the systemwith a
clear objective of achievingdesired operational and
administrative efficiencies.
Compliance will bringbenefits to a relationship with a trading
partner. Implementation offers the full spectrumof cost savings
and benefits.
There are strategic reasons to implement the system;for
example,when your organisation wishes to introduce the
benefits of efficient supply chain management throughout all
departments,extend into the supply chains of other business
partners and create a free flow of information between all
parties involved to effect costs and efficiencies.
There are also tactical reasons; for example when your
organisation wishes to achieve efficiencies in specific business
procedures such as inventory or production control, based on
the additional flow of information enabled by the adoption of
bar codes and EANUCC numbering.
Implementation
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Step 1:
Form a project management team
Larger organisations will wish to include all the people who will
be affected by the proposed implementation,includingpeople
frommanagement,manufacturing,sales,information systems and
finance. All these areas will be affected,and must understand and
support the project.
Smaller organisations may only be able to devote one or two key
people to drive the project.
Management support is essential to successful implementation.
The full support of the CEO is essential, as is the presence of a
senior manager who can champion the project through upper
management discussions.
Step 2:
Identify your objectives
The role of the teamis to define objectives and identify the first
project to be accomplished, hence the first project must have
achievable objectives with clear, highly visible benefits.The project
must not only be a success, but must stimulate further stages in
the adoption and implementation of the full EANUCC system.
Understand all customer and business requirements,and define
achievable objectives. Remember that your own suppliers and
tradingpartners will be affected,so keep theminformed of
your plans.
Step 3:
Prepare a business case
A business case will be essential to win the support of
organisation owners or management.
Clearly show how the information collected usingthe EANUCC
systemwill bringspecific benefits to the business - for example,
maintainingor growinga relationship with a valued customer,or
pursuinga new tradingrelationship.
Step 4:
Apply EANUCC numbers and bar codes
to retail items
The first step in the practical implementation of the EANUCC
systembegins with the application of bar codes and EANUCC
numbers to the retail products you manufacture and distribute.
You may need to invest in appropriate hardware and software,
and integrate numbers into computer systems.
All items sold will require unique numbers and codes,including
individual items,multiple packs and cartons. The various types of
numbers and their associated bar codes are described in the
Applyingthe Bar Code section.
The following stepsrepresent a controlled implementation of the EANUCC
system and follow a logical pattern. That doesnot mean individual organisations
cannot vary the order depending on their own specific requirements.
8 Steps to Implementation
Note that before an organisation can commence implementingthe EANUCC system, it must have attended to the followingtasks:
>Become a member of EAN Australia
>Receive an EANUCC company prefix,providingaccess to all the benefits and services available to EAN Australia members
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Step 5:
Apply EANUCC numbers and bar codes
to non-retail items
The second step in the implementation of the EANUCC
systemis to apply bar codes and EANUCC numbers to items
not sold through traditional retail outlets. This can include
individual,multiple-packed industrial products,and products for
specialist end-users.
Again,you may need to invest in appropriate hardware and
software,and integrate numbers into computer systems,as well
as makingdecisions on how bar codes should be applied (pre-
printed or via label).
Step 6:
Apply EANUCC numbers and bar codes
containing variable data
There are four reasons to bar code variable data: for product
identification, product track and trace,product measurement,
and logistical purposes.
This level of identification and data capture usually involves
specialised equipment such as on-site label printingor
application and scanningtechnology, as well as an investment
in computer hardware and software that can manipulate the
data gathered.
You will also need to make decisions regarding:
>The additional data needed to assist your business
processes. This can include batch numbers,serial
numbers,production dates,use-by dates,customer
purchase order numbers,as well as ship-to and
bill-to locations
>The best means of application of variable bar codes;
normally by printingor applyingcodes on site
Step 7:
Apply EANUCC numbers and bar codes
to logistical units
Bar codingof logistical units adds further flexibility to tracking
and tracingconsignments of products both within your
company (through manufacture and warehousing) and
externally (transport and distribution).
Bar codingof logistical units takes your capability beyond
codingpallets of a single type of packaged retail product. It
enables the capture of data for cartons and pallets of mixed
products, as well as goods such as racks of clothes and bundles
of steel.
At this stage, you will need to make decisions on the following:
>Allocation of Serial ShippingContainer Codes (SSCCs)
to logistical units
>The best and most efficient means of application of
logistical unit bar codes
>The acquisition of appropriate hardware and software
>Integration of SSCC information into your computer
system,to enable business objectives to be achieved
Step 8:
eMessaging
eMessagingis the ultimate goal of all businesses wishingto take
advantage of the speed and efficiency of tradingelectronically,
with orderingand invoicingtakingplace as completely paperless
computer-to-computer transactions.
It will be necessary to analyse business processes to establish
where eCommerce can be introduced, in order to facilitate
order processing,receivingor despatch.
Only then should introduction of eMessagingtechnology,
acquisition of appropriate hardware and software,and
integration of eMessaginginto electronic records processing
applications be undertaken.
It is important to remember that by movingprogressively,you
will be able to observe the benefits that result fromeach stage,
and you will be motivated to maximise the potential benefits.
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The first step in EANway requires the collection of POS scanningdata which is then analysed
with algorithms to identify trends and make demand predictions. This data can be shared with
all supply chain contributors to help more accurately forecast future demand all the way back
to primary production.
An electronic order,based on EANCOM,is then transmitted by the retailer,which requires
the supplier to either confirmthe order fulfilment and delivery or to act on immediate supply.
In an Evaluated Receipts Settlement (ERS) scenario,ie no invoice,the order message will also
include the expected price of the items ordered. The order response electronic message will
require the supplier to acknowledge that all details in the order message are correct and
accepted,includingthe price.
The supplier will pick the order,usinga method called scan-packingwhich usually involves an
operator scanningthe EAN/UCC bar code duringthe pickingprocess. This pickingprocess is
automatically linked to the outstandingorder fromthe retailer.
Upon completion,the order pickingsystemreconciles the pick as completed,leavingthe
warehouse operator to label the consignment with an EAN/UCC logistics label, which will
carry the Serial ShippingContainer Code (SSCC).
An EANCOMdespatch advice or electronic shippingadvice will be transmitted by the
supplier to the retailer givingforewarningof the shipment due.When the shipment is
receipted and the SSCC is scanned,the receivingapplication systemwill reconcile with the
earlier advice.
The shipment may be further trans-shipped in a cross-dockingcentre to each store.
In an ERS environment, the accounts payable application will generate payment based on the
agreed payment terms between retailer and supplier.
The EANCOM remittance advice is appropriately transmitted by the retailer to the supplier
advisingof the payments made. The retailer may at the same time give instructions to their
appropriate bank or financial institution for the payment to be made.
EANway is a business process utilising all
the elements of the EANUCC system.
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EANway Process Flow
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Supplier Retailer
Finalise order
Send priced purchase order
(stand alone or bulk)
Amend order
Resend order (back to No.6)
Plan production and/or purchases
Retrieve purchase order
Validate purchase order
Any discrepancies advised to buyer
within 2 workingdays
If required
If required
Retrieve store break up and pass into
Scan Pack System
Produce pricingrequirements
Pick merchandise and make floor ready
Scan Pack merchandise by store and affix
SSCC labels (builds despatch advice)
Send despatch advice
Despatch merchandise
Retrieve remittance advice
(Electronic Funds Transfer)
Receive EFT payment
Scan GTINs at POS
Send sales and forecast data to supplier
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Send store break up (If required)
Receive despatch advice
Match despatch advice to order (pre receive)
Scan SSCCs to receive delivery
(authorises payment)
Cross Dock to stores
Move to store fixture
Pay suppliers via ERS (Order Cost
Evaluated Receipts settlement)
Goods
Shipment
Carrier
Bank
EAN Supply Chain Knowledge Centre
EAN Australia,in conjunction with our Alliance Partner community and the Australian Government
(NOIE) have developed a state of the art learningfacility to share the secrets of supply chain efficiency.
The EAN Supply Chain Knowledge Centre brings the abstract concepts of supply chain to life and
enables participants to simulate realistic supply chain scenarios without the risk and cost associated
with real life experimentation.
Learn how you can improve your supply chain efficiency, improve your tradingrelationships, and
improve your bottomline,by attendinga six-module trainingprogramme at the EAN Supply Chain
Knowledge Centre in Melbourne.
Education & Training Series
Discover how you can use the power of the EANUCC systemto the advantage of your business by
attendingan EAN Australia Education and Trainingsession.
There are two sessions you can attend:-
Session 1: EANUCC the Essentials: A comprehensive overview on what to do & the why of
implementingthe EANUCC system
Session 2: Supply Chain Technology: Everyone knows that technology influences the efficiency of
supply chain management and this session provides technical advice on how to apply & what to use
when implementingthe EANUCC system
Sessions will be supported by the Portable Supply Chain Knowledge Centre,which will aid the
learningexperience for delegates. Also on-hand will be our Alliance Partners to discuss product,
support and service offerings to improve your supply chain performance.
Participants will leave with the knowledge of how to:
>apply the EANUCC system >enjoy speedier time to market
>reduce distribution costs >enhance data flow between tradingpartners
Both members and non-members are encouraged to participate.
To find out more information about EAN Education and Training visit
www.ean.com.au/education or call 1300 366 033
Education and Training
How are Numbers Entered into
Trading Partner Systems?
The followingsix steps give a broad outline on how product data is synchronised between tradingpartners in the supply chain:
1. Assign a number to the product as outlined in the section above
2. Enter the product number/description/attribute into your product database
3. Forward this information to retail partners in hardcopy,softcopy or via a suitable eCatalogue such as EAN Australias EANnet

4. Retailer will enter this information into their own database and data will be transmitted or downloaded at the retailers store(s)
5. Customer selects product at retail outlet
6. Product is scanned at POS and POS systemlooks up itemrecords in the retailers database and appropriate price and
description is displayed at register and on price docket
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National toll free number & Help Desk: National
telephone access to technical and industry-specific experts for
assistance with EANUCC systemqueries. Call 1300 366 033
Web site: Offeringdownloadable guidelines and up-to-date
information to help keep you and your business abreast of the
latest developments within EAN Australia,supply chain industry,
and new technologies. Our online check digit calculator and
guide to allocatinga GTIN will direct you to on how to get
started. Visit www.ean.com.au
Site Visits:You can arrange avisit to your premises for individual
discussion or group presentations by EAN Australiastaff.
Education & Training: Refer to previous page for detailed
information.
Solution Providers Directory: Provides information on a
wide range of suppliers of goods and services who can assist in
implementingEANUCC numbering,bar coding, electronic
messagingand electronic product code (EPC) network.
Bar Code Verification & Imaging: Ensure your bar codes
meet EANUCC specifications by sendingthemto us for
testing. While we check the bar code,we may also image your
product and put it into the EANnet electronic catalogue.
Alliance Partnerships: The Alliance Partner community
consists of over 40 providers of supply chain products and
services who understand the requirements of the EANUCC
system. Members can work confidently with our Alliance
Partners,knowingthat they offer proven and practical
EANUCC compliant outcomes.
Industry Engagement Programme: As part of EAN
Australias commitment to industry,the Industry Engagement
Programme is geared towards helpingindustries successfully
implement a manageable approach to eCommerce based
supply chain management strategies. Through the programme,
EAN Australia leads the development and execution of the use
of the EANUCC standards in industries.
EAN Australia offers members a number
of specialised services on a fee for service
basis including:
Professional Services: Provides project advice,trainingand
support to ensure you increase transaction accuracy and
efficiency,improve inventory management practices and
increase management capabilities. Utilisingresources fromour
alliance partner community,industry bodies and technology
providers our Professional Services teamwill build the best
solution for your business.
EAN Accreditation: Is a quality assurance programme to
help organisations with high numbers of GTINs gain
accreditation for verifyingbar codes internally. Members who
complete the programme are regulated to produce effective
and reliable bar codes.
Data Synchronisation and Product Registry Service:
Commonly known as EANnet

,is a catalogue source for

standardised itemmaster data,includingproduct details,pricing,
images and attachments. Accessible via the Internet,EANnet
allows the continuous and automated sharingof itemmaster
data between tradingpartners for over 300 companies.
EPCglobal

Australia: Is the local peak body for the new

EANUCC standard for radio frequency identification (RFID)
called the EPC Network. The EPC network offers a broad
range of applications and can be implemented by any industry.
RosettaNet

Australia: Is responsible for administeringthe

RosettaNet internet-based business standards in Australia.
UsingRosettaNet global eBusiness Standards allow companies
specifically within the information technology,electronic
components,semiconductor manufacturingand
telecommunications industries to reduce operations costs
while increasingsupply chain efficiencies.
A great deal of advice and assistance isavailable to EAN Australia members
actively involved in implementing the EANUCC system. Thisincludes:
Further
Assistance
EAN Australia Services
23
Head Office:
Axxess Corporate Park
Unit 100/45 Gilby Road
Mount Waverley VIC 3149
Sydney Office:
Lakes Business Park
Building4B, 2-4 Lord Street
Botany NSW 2019
National number:1300 366 033
Email: eanaust@ean.com.au
Website:www.ean.com.au
The EANUCC
system
EAN AUSTRALIA'S PRODUCT AND SERVICE OFFERINGS, SPEAKING WITH ONE GLOBAL VOICE.