 Welcome

THE WORK OF THE COMMISSIONER

TWO YEARS ON

RAYMOND ELLIOT
OSRWC
“The reality is that road works are a
necessary fact of life if we wish to have
well maintained, safe road networks and
to continue to enjoy essential services
such as gas, water, electricity and
telecommunications.
That said, these works need to be well
planned, well co-ordinated and well
executed and I intend that my role in
monitoring and promoting compliance
and good practice will see year on year
improvements.”
 Commissioner
July 2007
Takes Up Office
Hold
October
Interviews
2007
Saughton House
January 2008 Office
Opens and Staff Start
 The Team
Raymond Elliot
Liaison Manager
 Compliance with legislation and the
promotion of good practice.
 Regulations and Codes of Practice.
 Enforcement and dispute resolution.
 Media handling.
The Team
Nisha Kharbanda
Performance Manager
 Indicators and performance.
 Operation and performance
of the Scottish Road Works
Register and the promotion of
good practice.
 Freedom of Information.
 Complaint handling.
 Public facing website.
The Team
Office Manager
Elaine Horne
 Finance and accounts
 General public enquiries.
 Management of the diary of
the Commissioner.
 Support with statistical
information.
 Bulk of Legislation Comes
Into Force1 and
AprilCommissioner
2008
Becomes Keeper of SRWR
 Scottish Road Works Register
 Public facing site launched Sept 2007
 Professional access – bus companies, Traffic
Commissioner, emergency services
 Susiephone continue as provider

 Significant Achievement
 Tender Process in hand – April 2011.
August 2008
September 2008
Indicators
Mid January
Published
2009
Indicators
 Allows organisations to benchmark
 Driver for improved performance
 Identify process problems
 Commissioner can monitor
 Evidence for Penalties
August 2009
OUTCOMES
The following are the 4 outcomes on which the public and politicians
will judge the success or failure of the Commissioner:

 Shorter Works Periods – works should be continuous

and take no longer to complete than is absolutely
necessary.
 Co-ordinated Works – guidance on distance between
works should be adhered to. Care should be taken to
ensure that there are no works on sensitive parallel
routes or diversion routes.
 Traffic Management – compliance with codes and
more consideration of practical issues on, for
example, traffic signal timing and pedestrian
movements.
 Reinstatements – require to be of improved quality
and to have a longer life.
Why Good Noticing is Important
 Co-ordination
 Cooperation
 Public facing website
 Indicators
 FPNs
COMMISSIONER STRATEGY
1. Ensure that all roads authorities and utility companies
understand their responsibilities.
2. Develop robust statistical Indicators to measure
performance of organisations.
3. Identify those organisations operating well and those
operating poorly.
4. Ascertain the reasons why organisations operate well.
5. Work with the poorly performing organisations to
develop action plans for improvement.
6. Where organisations continue to perform poorly and
show little sign of attempting to improve, then consider
the use of Commissioner penalties.
The Year Ahead
 Interrogate the Indicators. Identify those performing well and
where performance could be improved.
 Work with poor performers to develop action plans for
improvement and agree timescales for the delivery of
improvements.
 Where good practice is identified it shall be promoted to the
rest of the road works community.
 Work with the road works community to determine the
reasons for the historically poor Coring results and seek
strategies for improvement.
 Continue to meet with the community at all levels and across
all organisations to promote my role, and to identify any grit in
the machine.
Tips on efficient use of the SRWR, Hotkeys,
shortcuts and seldom used functionality
(Symology)
INTEGRATION - INNOVATION - INTEGRITY

Scottish Road Works Register

User Forum 2009
Did You Know?

PRESENTED BY: Ken Hickson

 SRWR User Forum – Did You Know?
Follow That!!
An email sent by
John.Gooday@roadworksscotland.gov.uk
to
ken.hickson@symology.co.uk

on Fri, 11 Sep 2009 09:48:35 +0100 with subject

RE: User Forums

has been blocked because it contains profane or possibly

inappropriate words which violate the SCOTS Lite email
policy.
SRWR User Forum – Did You Know?
Subject Areas

Tips & Tricks

Map Facilities
Licences and Permissions
Inspections Processing
Inspections Invoicing
Forthcoming Version 3.1
Forthcoming Licences module
SRWR User Forum – Did You Know?
Version 3.1
Where a permanent cannot be done, eg resurfaced
Avoiding registrations for “no excavation”
Rules for Error Correction Notices
Change of USRN to deal with mistakes
Works Status Correction
Specific notices for RA responses
Unattributable Works & Defective Apparatus
Accreditation Reference on Site Details
Improved FPN Template
New “One Scotland” NSG Formats
New rules for Private Streets
SRWR User Forum – Did You Know?
Licences & Permits Module
All Licences/Permits in NRSWA and RSA
Input & Processing of Applications
Pre- and Post-Inspection Policies
Approval Processes
Printing Permits, with Conditions
Administration of Charges
Manual or Auto-Closure
Automatic link with SRWR
- avoid any double-keying
- link with co-ordination at approval stage
 Symology
®

http://www.symology.co.uk
Group Work
RAUC(S) – SEPTEMBER 2009

INDICATOR REPORT

RAYMOND ELLIOT
OSRWC
 There are two kinds of statistics, the kind
you look up, and the kind you make up
 There are three kinds of lies: Lies, Damn
Lies, and Statistics
 He uses statistics as a drunken man uses
lampposts - for support rather than for
illumination.
 Smoking is one of the leading causes of
statistics
 The manipulation of statistics is no
substitute for knowing what one is
doing.
www.roadworksscotland.gov.uk
 Noticing Failures – Roads Authorities
Road Authority Offences (Percentage against Total Works)

140%
South
West
120%
South
100% East

North
80%

60% Tayforth

40% Trunk
Roads
20%
TOTAL
0%
Q3 2008 Q4 2008 Q1 2009

Q3 2008 Q4 2008 Q1 2009

Roads Authority Noticing Works* % Noticing Works* % Noticing Works* %
Failures Failures Failures Failures Failures Failures
SW RAUC(S) 701 855 81.99% 938 1,011 92.78% 731 1,156 63.24%
SE RAUC(S) 527 452 116.59% 409 504 81.15% 386 515 74.95%
NoS RAUC(S) 325 572 56.82% 306 760 40.26% 620 1,131 55%
Tayforth RAUC(S) 331 427 77.52% 581 826 70.34% 693 706 98.16%
Trunk Road Ops 632 807 78.31% 524 1,261 41.55% 371 1,524 24.34%
TOTAL 2,516 3,113 80.82% 2,758 4,362 63.23% 2,801 5,032 55.66%
 Potential Noticing Offences - Undertakers
Utility with >100 Offences ( Percentage against Total Works)

British
70.00%
Telecom
Scottish &
60.00%
Southern

50.00% Scottish
Gas
40.00% Scottish
Power
30.00% Scottish
Water
20.00% Virgin
Media
10.00% Virgin
Media(NTL)
0.00% TOTAL
Q3 2008 Q4 2008 Q1 2009

Q3 2008 Q4 2008 Q1 2009

Utility Company Noticing Works* % Noticing Works* % Noticing Works* %
Failures Failures Failures Failures Failures Failures
British Telecom 1,366 2,069 66.02% 573 4,017 14.26% 411 5,082 8.09%
Scottish & Southern 46 607 7.58% 102 633 16.11% 91 698 13.04%
Scottish Gas 281 3,979 7.06% 470 4,437 10.59% 514 3,846 13.36%
Scottish Power 316 2,835 11.15% 361 2,660 13.57% 359 2,180 16.47%
Scottish Water 1,632 11,547 14.13% 1,182 10,787 10.96% 2,117 8,952 23.65%
Telewest 642 1,414 45.40% 0 0 0.00% 0 0 0.00%
Virgin Media 0 0 0.00% 349 1,481 23.57% 134 1,348 9.94%
Virgin Media(NTL) 287 446 64.35% 288 821 35.08% 31 150 20.67%
TOTAL 4,570 22,897 19.96% 3,325 24,836 13.39% 3,657 22,256 16.43%
EMERGENCY, URGENT OR REMEDIAL DANGEROUS WORKS
Q3 2008 Q4 2008 Q1 2009
Roads Authority
Remedial Urgent Remedial Urgent Emergency Remedial Urgent
Emegency
Dangerous
TOTAL Emergency
Dangerou
TOTAL Dangerous
TOTAL
s

SW RAUC(S) 32 0 50 82 28 0 32 60 41 1 27 69
SE RAUC(S) 2 1 39 42 3 0 12 15 1 0 21 22
NoS RAUC(S) 12 0 24 36 15 1 39 55 10 0 38 48
Tayforth RAUC(S) 5 1 13 19 7 0 21 28 11 0 28 39
Trunk Road Ops 15 1 12 28 18 0 18 36 7 0 15 22
TOTAL 66 3 138 207 71 1 122 194 70 1 129 200

Utility Q3 2008 Q4 2008 Q1 2009

Companies Emegency Remedial
Dangerous
Urgent TOTAL Emergency Remedial
Dangerous
Urgent TOTAL Emergency Remedial
Dangerous
Urgent TOTAL

TOTAL 1,904 70 6,926 8,900 1,915 90 7,588 9,593 1,098 127 6,347 7,572
Works Phases Overrun
The total number of works closed/clear notices that have been entered where the completion date entered is later than the end
date given on the last promoter notice. This represents the number of works phases that have overrun without the promoter
issuing notice of this until the submission of the works clear/closed notice.

Q3 2008 Q4 2008 Q1 2009

Roads Authority Overrun MSM % Overrun MSM % Overrun MSM %
Phases Phases Overrun Phases Phases Overrun Phases Phases Overrun
/ MSM / MSM / MSM
SW RAUC(S) 195 769 25.36% 208 941 22.10% 123 1,059 11.6%
SE RAUC(S) 68 407 16.71% 25 483 5.18% 19 489 3.9%
NoS RAUC(S) 66 534 12.36% 79 704 11.22% 119 1,081 11.0%
Tayforth RAUC(S) 79 407 9.80% 96 793 12.11% 89 662 13.4%
Trunk Road Ops 55 783 7.02% 35 1,222 2.86% 36 1.499 2.4%
TOTAL
463 2,900 15.97% 443 4,143 10.69% 278 4,790 5.8%

Q3 2008 Q4 2008 Q1 2009

Overrun MSM % Overrun MSM % Overrun MSM %
Utility Companies
Phases Phases Overrun/ Phases Phases Overrun/ Phases Phases Overrun/
MSM MSM MSM
TOTAL 1,390 13,493 10.3% 880 13,928 6.3% 796 13,335 6.0%
WORKS COMMENCED AND WORKS FINISHED
Emergency Major Minor with Minor Remedial Remedial Standard Urgent
Excavation without Dangerous Other TOTAL
Excavation

Roads Authority
Commenced

Commenced

Commenced

Commenced

Commenced

Commenced

Commenced

Commenced

Commenced
Finished

Finished

Finished

Finished

Finished

Finished

Finished

Finished

Finished
Q3 32 20 90 134 415 488 5 5 0 0 4 8 259 440 50 51
855 1,146
SW RAUC(S) Q4 28 33 86 126 428 526 8 12 0 0 10 9 419 515 32 37
1,011 1,258
Q1 41 33 82 119 516 550 31 32 1 1 28 25 430 484 27 30
1,156 1,274
Q3 2 3 63 157 229 306 14 17 1 1 3 3 101 652 39 82
452 1221
SE RAUC(S) Q4 3 1 135 129 221 244 11 11 0 0 6 5 116 146 12 12
504 548
Q1 1 5 146 110 219 221 3 3 0 1 4 5 121 121 21 22
515 488
Q3 12 10 60 54 255 239 1 1 0 0 2 2 218 236 24 12
572 554
NoS RAUC(S) Q4 15 9 60 54 408 399 1 1 1 0 1 1 235 260 39 35
760 759
Q1 10 16 241 302 509 560 1 1 0 0 2 1 330 601 38 76
1,131 1,557
Q3 5 8 95 78 93 131 12 16 1 0 1 7 207 280 13 14
427 534
Tayforth
RAUC(S)
Q4 7 8 224 186 133 153 16 18 0 0 5 4 420 425 21 23
826 817
Q1 11 8 100 170 162 186 21 26 0 0 5 6 379 577 28 35
706 1,008
Q3 15 16 29 28 240 262 12 14 1 1 0 0 498 489 12 12
807 822
Trunk Road
Ops
Q4 18 17 29 23 605 756 2 2 0 0 0 0 586 582 18 17
1258 1397
Q1 7 7 40 38 871 888 6 6 0 0 3 2 582 586 15 16
1,524 1,543
Q3 66 57 337 451 1,232 1,426 44 53 3 2 10 20 1,283 2,097 126 171
3,113 4,277
Q4 71 68 534 518 1,390 2,078 38 44 1 0 22 19 1,776 1,928 122 124
TOTAL 4,359 4,779
Q1 70 69 609 739 2,277 2,405 62 68 1 2 42 39 1,842 2,369 129 179
5,032 5,870
WORKS COMMENCED AND WORKS FINISHED
Emergency Major Minor Minor Remedial Remedial Standard Urgent TOTAL
with without Dangerous Other
Excavation Excavation
NoS RAUC(S)
Commenced

Commenced

Commenced

Commenced

Commenced

Commenced

Commenced

Commenced

Commenced
Finished

Finished

Finished

Finished

Finished

Finished

Finished

Finished

Finished
Q3 0 0 20 23 46 44 0 0 0 0 1 0 26 29 8 5 101 101
Aberdeenshire Q4 2 1 24 22 170 168 0 0 0 0 1 1 50 52 18 18 265 262
Q1 4 3 85 112 253 246 0 0 0 0 0 0 58 43 21 18 421 422
Q3 6 0 0 0 0 0 0 0 0 0 0 0 1 1 3 0 10 1
City of
Q4 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2 0
Aberdeen Q1 4 11 0 26 8 59 0 0 0 0 0 0 1 282 2 40 15 418
Q3 4 6 17 6 53 35 1 1 0 0 1 2 59 59 9 4 144 113
Highland Q4 6 4 5 14 30 30 0 0 0 0 0 0 45 78 16 13 102 139
Q1 1 1 21 23 74 71 0 0 0 0 0 0 91 97 12 13 199 205
Q3 1 4 15 17 124 132 0 0 0 0 0 0 75 90 2 1 217 244
Moray Q4 4 3 24 17 191 180 1 1 0 0 0 0 48 47 1 2 269 250
Q1 0 1 126 130 131 139 1 1 0 0 0 0 26 15 2 2 286 288
Q3 1 0 0 0 24 23 0 0 0 0 0 0 37 37 0 0 62 60
Orkney
Q4 0 1 0 0 10 10 0 0 0 0 0 0 58 53 0 0 68 64
Islands Q1 0 0 2 0 26 27 0 0 0 0 1 0 36 53 0 0 65 80
Q3 0 0 0 0 4 1 0 0 0 0 0 0 2 1 0 0 6 2
Shetland
Q4 1 0 1 0 6 10 0 0 1 0 0 0 21 16 2 0 32 26
Islands Q1 1 0 6 5 13 15 0 0 0 0 0 0 77 71 0 2 97 93
Q3 0 0 8 8 4 4 0 0 0 0 0 0 18 19 2 2 32 33
Western Isles Q4 0 0 6 1 1 1 0 0 0 0 0 0 13 14 2 2 22 18
Q1 0 0 1 6 4 3 0 0 0 0 1 1 41 40 1 1 48 51
Q3 12 10 60 54 255 239 1 1 0 0 2 2 218 236 24 12 572 554
TOTAL Q4 15 9 60 54 408 399 1 1 1 0 1 1 235 260 39 35 760 759
Q1 10 16 241 302 509 560 1 1 0 0 2 1 330 601 38 76 1,131 1,557
WORKS COMMENCED AND WORKS FINISHED
Emergency Major Minor Minor Remedial Remedial Standard Urgent TOTAL
with without Dangerous Other
Excavation Excavation
SE RUUC(S)
Commenced

Commenced

Commenced

Commenced

Commenced

Commenced

Commenced

Commenced

Commenced
Finished

Finished

Finished

Finished

Finished

Finished

Finished

Finished

Finished
Q3 0 1 44 94 74 157 0 1 0 0 0 0 24 563
147 865 5 49
City of
Q4 3 1 80 104 67 91 6 6 0 0 2 2 23 58
182 264 1 2
Edinburgh
Q1 0 1 103 78 9 11 0 0 0 0 0 0 26 33 3 3
141 126
Q3 0 0 4 4 63 63 0 0 0 0 0 0 33 48 6 4
106 119
East
Q4 0 0 9 9 59 57 4 4 0 0 0 0 20 23 0 1
92 94
Lothian
Q1 1 4 2 2 84 89 3 3 0 1 2 2 54 45 0 0
146 146
Q3 0 0 7 40 23 24 0 0 0 0 0 0 12 14 2 2
44 80
Midlothian Q4 0 0 0 0 16 16 0 0 0 0 0 0 13 14 1 1
30 31
Q1 0 0 3 0 58 58 0 0 0 0 0 0 12 8 2 2
75 68
Q3 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
0 0
Scottish
Q4 0 0 3 2 4 4 0 0 0 0 0 0 10 12 0 0
17 18
Borders
Q1 0 0 0 0 7 1 0 0 0 0 0 0 11 2 0 0
18 3
Q3 2 2 8 19 69 62 14 16 1 1 3 3 32 27 26 27
155 157
West
Q4 0 0 43 14 75 76 1 1 0 0 4 3 50 39 10 8
183 141
Lothian
Q1 0 0 38 30 61 62 0 0 0 0 2 3 18 33 16 17
135 145
Q3 2 3 63 157 229 306 14 17 1 1 3 3 101 652 39 82 452 1,221
TOTAL Q4 3 1 135 129 221 244 11 11 0 0 6 5 116 146 12 12 504 548
Q1 1 5 146 110 219 221 3 3 0 1 4 5 121 121 21 22 515 488
Percentage of Works Early Start and Late Start Agreements

Q3 2008 Q4 2008 Q1 2009

Roads Authority Early Late Works % Early/ % Late/ Early Late Works % % Late/ Early Late Works % Early/ % Late/
Starts Starts Works Works Starts Starts Early/ Works Starts Starts Works Works
Works
SW RAUC(S) 287 0 869 33% 0% 433 0 1,011 43% 0% 682 53 1,156 59% 4.6%
SE RAUC(S) 193 0 453 42% 0% 476 0 504 94% 0% 683 4 515 133% 0.8%
NoS RAUC(S) 114 0 575 20% 0% 233 0 760 31% 0% 353 25 1,131 31% 2.2%
Tayforth RAUC(S) 433 0 431 100% 0% 556 0 826 67 % 0% 610 13 706 86% 1.8%
Trunk Road Ops 751 0 838 90% 0% 565 0 1,226 46% 0% 1,004 4 1,524 66% 0.3%
TOTAL 1,778 0 3,166 56% 0% 2,263 0 4,327 52 % 0% 3,332 99 5,032 66% 2%

Utility Q3 2008 Q4 2008 Q1 2009

Early Late Works % Early/ % Late/ Early Late Works % Early/ % Late/ Early Late Works % Early/ % Late/
Companies Starts Starts Works Works Starts Starts Works Works Starts Starts Works Works

TOTAL 1,999 0 24,422 8.2% 0% 2,070 0 25,396 8.2% 0% 2,165 35 22,709 9.5% 0.2%
Work Extension Notices Issued – This report shows the total number
of work extension notices entered after works have commenced.

Q3 2008 Q4 2008 Q1 2009

Roads Authority No. of Works* % No. of Works* % No. of Works* %
Extensions Extensions Extensions Extensions Extensions Extensions
/ Works / Works / Works
SW RAUC(S) 221 855 25.8% 285 1,011 28.2% 382 1,156 33.0%
SE RAUC(S) 127 452 28.1% 213 504 42.3% 244 515 47.4%
NoS RAUC(S) 105 572 18.3% 136 760 17.9% 202 1,131 17.9%
Tayforth RAUC(S) 222 427 52.0% 284 826 34.4% 313 706 44.3%
Trunk Road Ops 259 807 32.09% 268 1,258 21.30% 163 1,524 10.7%
TOTAL 934 3,113 30.0% 1,186 4,359 27.21% 1,304 5,032 25.9%

Q3 2008 Q4 2008 Q1 2009

Utility No. of Works* % No. of Works* % No. of Works* %
Companies Extensions Extensions/ Extensions Extensions/ Extensions Extensions/
Works Works Works
TOTAL 5,011 23,465 21.0% 5,082 25,396 20.0% 3,545 22,709 15.6%
AWAITING CLOSURE OR REGISTRATION

Undertakers Roads Authorities

Q3 24,258 1,609
Q4 24,657 1,875
Q1 2,994 2,211
 Coring Programme
Coring Results Pass Rates

2008/2009 64%

2005/2006 60%

2003/2004 59%

2001/2002 44%

1999/2000 38%

1997/1998 43%

0% 20% 40% 60% 80% 100%

Year 1997/1998 1999/2000 2001/2002 2003/2004 2005/2006 2008/2009

Number of
1,544 1,503 1,909 1,861 1,340 1,566
Cores
Pass
43% 38% 44% 59% 60% 64%

Fail Monitor
29% 18% 15% 9% 12.5% 9%

Fail Replace
28% 44% 41% 32% 27.6% 26%
COMMISSIONER STRATEGY
1. Ensure that all roads authorities and utility companies
understand their responsibilities.
2. Develop robust statistical Indicators to measure
performance of organisations.
3. Identify those organisations operating well and those
operating poorly.
4. Ascertain the reasons why organisations operate well.
5. Work with the poorly performing organisations to
develop action plans for improvement.
6. Where organisations continue to perform poorly and
show little sign of attempting to improve, then consider
the use of Commissioner penalties.
Performance Scorecard for:

Name Description Comments

Utility Company Noticing Offences &
Report 1
Actual Fixed Penalty Notices Given
Report 2a Roads Authority Noticing Failures
Potential Noticing Offences by
Report 2b
Offence Type by Utility Company
Categorised Potential Noticing
Report 2c
Offences
Fixed Penalty Notices (FPNs) Issued
Report 3
for Roads (Scotland) Act Offences
Emergency, Urgent or Remedial
Report 4a
Dangerous Works
Report 4b Minor, Standard, Major Works
Roads Authority updating of street
Report 5
gazetteers
Report 6 Works phases Overrun
Report 7 Retrospective Notices
Defect Notices issued to Utility
Report 8
Companies.
Report 9a Works Commenced
Report 9b Works Finished
RAUC(S) – SEPTEMBER 2009

INDICATOR REPORT

End of presentation
Please be back by 13:15
 Alex Rae
On behalf of
Scottish Government Road Works Policy Development Group
Q Who is responsible for the Codes of Practice that we use?
 The Policy Development Group
Q Can you deviate from the Reinstatement Specification?
 No, except for testing new materials and SED’s
Q When must you start work on a minor works notice?
 On the first day of the advised works
Q When must you complete a minor works?
 By the end of the third day.
Q What types of works require the issue of an actual start notice?
 All planned works including minor works

Q When would you issue a site clear/closed notice?

 When works are completed to Interim/Permanent and all signs & debris are removed
Q Are Christmas embargoes enforceable?
 No they are by agreement only
Q What are RAUC(S) Advice Notes?
 Agreed best practice procedures within the community
Q Are you aware of the process that should be followed when designating a street
Traffic Sensitive?
 As described in the Noticing Code of Practice.
Scottish Government Road Works Policy Development
Group

◦ Angus MacInnes – Scottish Government (Chair)

◦ Ian Gardiner - Scottish Government

◦ John Gooday - Scottish Road Works Commissioner

◦ Raymond Elliot - Office Of the Scottish Road Works Commissioner

◦ Mark Ostheimer - National Joint Utilities Group (NJUG)

◦ Adam Olejnik- Scottish Chief Officers of Transportation Services (SCOTS)

◦ Andrew Layden - SRWR Chair of Management Group

◦ Brian Cooper – East Lothian Council (RAUC(S) Co Chair Roads)

◦ Alex Rae - Scottish Water (RAUC(S) Co Chair Undertakers)

Codes of Practice
Code of Practice for the Co-ordination of Road Works and Works
for Road Purposes and Related Matters.
•Amendments to Chapter 4 in relation to works noticing and notice periods
•e.g.24 Hour Notice of Expected Starting Date of Works - is a notice which must be
issued by 12:00 on the working day before the expected start date.
•[By the issue of this notice:
◦ A road works authority meets its obligations under section 112B(2) of the 1991
Act and regulation 3(4)(v) of SI 2008 No88.
◦ An undertaker meets its obligations under section 114 of the 1991 Act and
regulation 7(2) of SI 2008 No88.]
•Works Completion and Reinstatement Where There is Only One Site.
•Works Clear Notice (for interim reinstatements) and Works Closed Notice (for
permanent reinstatement) – must be issued by the end of the next working day
after reinstatement is completed.
•Works Completion and Reinstatement Where There is More Than One
Site (undertakers only).
•By the issue of this notice an undertaker is deemed to have lodged a
part of his overall reinstatement. Where interim, the date entered shall
be the start of the 6 month period within which it must be made
permanent. Where permanent, the date entered shall commence
the guarantee period.
•Site Reinstatement Details Notice – the completion date and whether
interim or permanent should be entered by the end of the next
working day after reinstatement is completed for each Site. If
reinstatement details are available at this stage they may be
included; if not they should be entered within 7 days.

•“Interim and permanent reinstatements have not been made good

and are not complete until all spoil, unused imported materials,
unused stores, plant and all signing, lighting and guarding is removed
as well as the pavement construction being replaced.” The
completion of sites and the entering of details under the Site
Reinstatement Details Notice shall follow the same rules.
Code of Practice for Inspections

•Draft
version issued to RAUC(S) at the September Meeting with
approval to go to Policy Development Group after December
RAUC(S) meeting.
•Proposed new Category D at 5% for Materials and Quality
•Inspection Process defined for most types of inspection in flow
diagrams
•Investigatory works defined in Ch 4.
•Improvement Notices split in to Stage 1 Failure to Achieve
Performance and Stage two full Improvement Notice, these may be
issued for Coring failures in the future.
•Inadequacies only issued where minor failures occur i.e. correct signs
on site but may be knocked down or wrong order etc.
Records Code of Practice

• New Code submitted to RAUC(S) at the September Meeting, with a

view to pass to the Policy Development Group after the December
RAUC(S) Meeting.
•Based on RAUC(S) Advice Note 12
•Introducescategories of recording new assts from 1 – 4 where 4 will
be the default.
•Deals with self lay organisations records
•Includes both Roads Authority and Undertaker
•Requires photograph of every excavation to be lodged with notice
on register.
•Provides information on position of undertakers plant on footpath as
recommended by National Joint Utilities Group (NJUG)
Specification for the Reinstatement of Openings in
Roads
•Current version issued 2003

•Working group set up by RAUC(S) to consider Compliance and

will undertake a review of the document including materials
currently used in Scotland.

•Nodeviation from this document is permitted unless this is testing

new materials or has Special Engineering Difficulties (SED).

•Working group currently have version from colleagues in England

to work from.
•Advice
Note 1 – Working Group set up to review this and report to
December RAUC(S) Meeting.
•Advice Note 3 – Coring Working Group currently reviewing for next
National Coring exercise.
•Advice Note 4 – One of charge for third party reports for iron work now
included.
•Advice Note 5 – New version lodged March 2009
•Advice Note 11 – Defective Apparatus updated February 2009
•Advice Note 16 – FPN Payment process issued March 2009 currently
being reviewed to ensure compatibility with Symology version 2.5.
•Advice Note 17 – Early/Late Start protocol issued June 2009 (Next Slide)
•Advice Note 18 – FPN Hearing Process issued March 2009
•Advice Note 19 – Third Parties & Special Cases to be lodged shortly
•Advice Note 20 – Embargoes to be lodged shortly.
Diagram 1
Promoter identifies
need for an early
start

Promoter
interrogates SRWR

Promoter unable to
Promoter contacts
contact RWA within
RWA
24 hours

RWA consents RWA objects See Diagram 2 for

process where RWA
cannot be contacted

Promoter places
notice & inserts
agreement onto
SRWR

Other Undertakers Undertaker or

and relevant relevant authority
authorities review objects

Promoter discusses
No responses within with Undertaker/
3 working days relevant authority

Undertaker/relevant Undertaker/relevant
authority removes authority does not
objection remove objection

Promoter may Promoter revises

commence work notice dates to provide
statutory advance
notice period
 Diagram 2
See Diagram 1

Promoter
interrogates SRWR

Promoter unable to
contact RWA within
24 hours

Promoter enters
notice highlighting in
description box
Early/Late Start
Request

RWA objects and Other Undertakers RWA consents using RWA does not
may issue S115 and relevant SRWR comment respond within
notice authorities review drop down menu 3 days

Undertaker or No responses Promoter inserts

relevant authority within 3 working agreement onto
objects days SRWR

Promoter discusses
with Undertaker/ Promoter may commence
relevant authority work when both agreement is
in place and there are no
Undertaker/relevant authority
objections remaining
Undertaker/relevant Undertaker/relevant
authority does not authority removes
remove objection objection

Promoter revises
notice dates to
provide statutory
advance notice period
 Seminars for V3.1

 16th November – NoS RAUC

 17th November – TayForth RAUC
 18th November – SE RAUC
 19th November – SW RAUC
 No Problems with NRSWA
when SKara Brae was built
End of Presentation
Group Work
Ask the experts (Symology)
 End of presentations