Word Notes

Working within a Document Common Toolbars
Title Toolbar Menu Toolbar Toolbar Format Toolbar

Other Toolbars – Appear when certain functions are activated (e.g., Header/Footer Toolbar under View). Click on  to exit. Changing Layout Enable and disable toolbars to accommodate your needs. View  Toolbars. Scrolling • • Vertical and horizontal scroll bars. Double-arrow up and down keys.

Status Bar

Page, Section, and Total No. of Pages

Location of Text on Page

On/Off Function Indicators

Viewing Documents • In Normal View, you will not see the page's edges and the page breaks are indicated by a dotted line. The computer will perform faster in this viewing mode, and thus, useful when working with larger files. However, certain features will not be displayed such as graphics. In Page Layout, the page break simulates the edges of a piece of paper and displays your document as what-you-see-is-what-you-get, graphics and all. Thus, Page Layout will not perform as fast as Normal View.

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Word Notes
Change View Perspective View  Normal, Online Layout View, Page Layout View, Outline, or Master Document. Click on one of the buttons in the Document View Mode Keys
Document View Mode Keys

Print Preview Mode File  Print Preview.

Zooming Feature

Zoom In/Out Multiple Page View

Full Screen View Exit Print Preview Mode

One Page View

Managing Word Documents Creating New Documents To start a fresh document, click on the New button.

Another way is to click on File  New. Several tabs will be seen with several templates and Wizards. Choose General tab and click on Blank Document.

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Word Notes
Saving Documents File  Save as… Use for first-time saves or when you want to save under a different name. To save the document you previously saved, click on File  Save. OR, go to the Save button on the toolbar. Opening Saved Documents • Three ways: 1. File  Open. Locate the saved file and double-click the file name. 2. Click on File, then choose one of the file names listed in the bottom half of the drop-down menu. 3. In the toolbar, click on the Open Folder button. NOTE: If you cannot find the file in the Open window, Word may be limiting the File types: to be shown. You can also look in the Text or property: or Last Modified: dialog boxes. The Find Now and New Search buttons can also help. • File Viewing Buttons:
File Viewing Buttons

List - Gives you a listing of files in alphabetical order and by file type. Details - Gives you more information as size, file type, and last modified date. Properties - Gives you more specific information such as Title:, Subject:, Author:, Saved by:, Revision:, Created:, Modified:, and Pages:. Preview - Allows you to preview the contents of a file before opening the entire file. • To open more than one file, click on hold the CTRL key and click on the filenames. Once files are highlighted, click Open.

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Word Notes
Closing a Document Two ways: 1. Close button  2. File Close If the document has not been saved, a window will appear asking you whether you want to save the document. Viewing Multiple Files Two ways to ocsillate between opened files: 1. Hold down CTRL button and press F6. 2. Click on Window, then click on the documents’ filenames.

Arrange All Option Window  Arrange All Click on a document to make it active. Working with Text Typing Text 1. Look for the Insertion point. 2. Press Enter if you want to start a new paragraph or a blank line. 3. To create a page break, use the CTRL+ENTER key combination. 4. Adjust alignment by placing the insertion point at the beginning of the text and click on the Alignment buttons on the Format Toolbar. 5. If you want to indent, place the insertion point at the appropriate place and click on either Increase Indent or Decrease Indent buttons. Selecting Text Standard. Place cursor at the beginning of the information. Hold the mouse button down and drag the mouse to the end of the information. Then release the button. Single Word. Point at the word you want and double-click. The word will become highlighted in black.

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Word Notes
Single Line. Click next to the line in the left margin. Hold the mouse button down and move the mouse either up or down to highlight additional lines. Paragraph. Double-click next to the paragraph in the left margin. To highlight several paragraphs, double-click in the left margin, and on the second click, hold the mouse button down. Move mouse up or down to highlight additional paragraphs. Document. Hold down the CTRL key and click anywhere in the left margin. Moving, Copying and Pasting Delete text by pressing either the DELETE (deletes text to the right of the cursor) or BACKSPACE (deletes text to the left of the cursor) key. If you ever make a mistake, click the Undo (or Redo buttons) or use the CTRL + Z keys. Copying, moving and pasting can be done with shortcut keys or by buttons. Formatting Pages Changing Fonts
Undo Format




Formatting Features Font Types Font Size

Effects Options

Preview Window

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Word Notes




Font Color

Creating Lists Numbers Lists

Page Setup To change default settings, go to Page Setup under the FILE option. Special Formatting Features Typing Tools      Spelling and Grammar Checks under TOOLS. Language Word Count AutoSummarize AutoCorrect

Find, Replace and Go to Options Find, Replace and Go To are useful tools for editing documents:    If there is a certain word or phrase that you want to search throughout the document, the Find feature will help you locate each occurrence. Replace is a feature that allows you substitute words in the document for another. Go To allows you to skip to certain pages or other formatting features such as text lines, paragraphs, headers, graphics, etc.

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Word Notes
To utilize these tools, click on EDIT and select either Find…, Replace…, or Go To…

Select the option you want.

Type in the word, phrase, or page number depending upon the option you select.

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