WORD XP

IT 201 Spring 2008

Spring 2008

Word Table Basics…
Dr. Taralynn Hartsell University of Southern Mississippi

A table is composed of columns (vertical) and rows (horizontal). Where a column and row meet, a cell is formed. The following graphic is an example of a table with three columns and two rows. The highlighted cell is just one of the 9 cells in the table.

Columns

Rows

Cell

Creating a Table
There are two major ways in which you can create tables in Word. We will cover both of these in the following section. Preliminary planning is important when creating tables. If you have an idea of what the finished table should look like, it will help you save time at the end.

Word Tables Page 1 of 5

Creating a Table: Menu Option
1. Place the insertion point where you want the table to appear. 2. Click on TABLE in the menu bar and select Insert Table. The Insert Table dialog box appears.

3. In the Insert Table dialog box, type the number of columns and rows that you want for your table 4. To create the table, click OK. An empty table appears on your screen and you are ready to begin adding information to the table.

Creating a Table: Toolbar Option
1. Place the insertion point where you want the table to appear. 2. On the Standard toolbar, click and hold the INSERT TABLE button. A drop-down menu appears.

3. To indicate the size of your table, select the appropriate dimensions NOTE: Drag right to select columns; drag down to select rows. 4. When the correct size is selected, release the mouse button. An empty table appears on your screen and you are ready to begin adding information to the table.

Word Tables Page 2 of 5

Adding Information to the Table
To enter information into your table, just type the text. When you want to move to another cell in a table, you will need to use one of the following methods: ♦ press the [Tab] key ♦ press an [arrow] key ♦ use the mouse to click in the appropriate cell You can also format the text like you would in a Word document using features from the Format toolbar.

Moving Around and Selecting within a Table
Since the Tab key is used to move between cells, you need to press the following keys to insert a tab character within a cell: Windows Users: [Ctrl]+[Tab] Other helpful shortcuts include the following: MOVE TO CELLS... previous cell next row previous row SELECT CELLS. . . next cell previous cell entire row entire column multiple cells, rows or columns USE . . . left arrow until you are in the cell down arrow up arrow USE . . . [Tab] [Shift]+[Tab] drag I-beam across the rows or place the pointer to the left of the row and click [Alt]+click or place the pointer at the top of the column, when down arrow appears, click drag across the cells

Word Tables Page 3 of 5

Formatting Tables
Adding Rows & Columns To add a row at the end of a table: 1. Place your insertion point in the last cell (last row, last column) 2. Press [Tab] To add a row within the table: 1. Place your insertion point in a cell below where you want to add a row 2. From the Table menu, select Insert Rows OR click the INSERT ROWS button To add a column within the table: 1. Place your insertion point to the right of where you want to insert a column 2. From the Table menu, select Select Column 3. From the Table menu, select Insert Columns OR click the INSERT COLUMNS button To add a column at the end of the table: 1. Place your insertion point outside and to the right of the last column 2. From the Table menu, select Select Column 3. From the Table menu, select Insert Columns OR click the INSERT COLUMNS button Deleting Rows & Columns To delete a row: 1. Place your insertion point in the row to be deleted 2. From the Table menu, select Delete Cells . . . 3. In the Delete Cells dialog box, select Delete Entire Row 4. Click OK

Word Tables Page 4 of 5

To delete a column: 1. Place your insertion point in the column to be deleted 2. From the Table menu, select Delete Cells . . . 3. In the Delete Cells dialog box, select Delete Entire Column 4. Click OK

Word Tables Page 5 of 5