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SALINE CITY COUNCIL

WORK MEETING AT CITY HALL
MONDAY, FEBRUARY 10, 2014
6:30 P.M.
PRESENT: Mayor Marl_, Councilmembers:   Sibo-Koenig_, Roth (ABS),
TerHaar
STAFF PRESENT: City Manager City Clerk Royal_, Police ChiefHrinik_, Deputy Treasurer
McDonough_, City Supt/Engineer Public Works Director Fordice_
MOVED ____ SECONDED ____ to approve the agenda as submitted I amended.
MOVED ____ SECONDED ____ w excuse the absence of ----------------
DISCUSSION:
"' CAPITAL IMPROVEMENT PROJECTS
PUBLIC COMMENT:
Under the Open Meetings Act, any Citizen may come forward at this time and make comment or question to City
Council. This public comment period will be limited to 3 minutes per person. Anyone who would like to speak is
requested, but not required, to state his/her name and address for the record.
MOVED ____ SECONDED ____ to adjourn at __ p.m.
WORK MEETING - 6:30 P.M. Capital Improvement Projects
SALINE CITY COUNCIL
REGULAR MEETING AT CITY HALL
MONDAY, FEBRUARY 10, 2014
7:30 P.M.
PLEDGE OF ALLEGIANCE
PRESENT: Mayor Marl_, Councilmembers: Bourgoin_, Girbach_, Sibo-Koenig_, Rhoads_, Roth(ABS),
TerHaar
STAFF PRESENT: City Manager Campbell_, City Clerk Royal_, City Superintendent/Engineer Roubal_, Deputy
Treasurer McDonough_, Police ChiefHrinik_, Technology Support Coordinator Shonk_, Business Ambassador Corfman
OTHERS PRESENT:
MOVED ____ SECONDED ____ to approve the agenda as submitted I amended.
MOVED __ _ SECONDED ____ to excuse the absence of __________ _
CITIZEN COMMENTS ON AGENDA ITEMS:
Under the Open Meetings Act, any Citizen may come forward at this time and make comment or qnestion
on items that appear on this agenda. Comments will be limited to 3 minutes per person. Anyone who would
like to speak is requested, bnt not required, to state his/her name and address for the record.
CONSENT AGENDA (Items preceded by the letter "C"l
The following "Consent Agenda" will nonnally be adopted without discussion, however, at the request of any
Citizen or Councilmember, any item may be removed from the "Consent Agenda" for Council discussion.
C-MINUTES To approve the minutes and synopsis of the February 3, 2014 Regular Meeting as submitted.
C-BILLS
C-14-20
C-14-25
HISTORIC
C-14-26
PLANNING
To approve the payment of bills consisting of 46 payees in the amount of $54,631.94 as submitted.
To adopt the passport resolution limiting the number of persons who can handle passports.
To acknowledge receipt of the Janua1y 29, 2014 memo from JeffFordice, Historic District Commission
regarding Appointments to the Special Projects Commission; to approve the appointment of Michael
Brown and Robert Lane to the Special Projects Commission as representatives of the Historic District
Commission for 2014.
To acknowledge receipt of the January 29, 2014 memo from Connie DeHaan, Assistant Clerk
regarding Appointments to the Special Projects Commission; to approve the appointment of Mayor Marl
and Council Representative Dean Girbach to the Special Projects Commission for 2014.
C-14-27 To acknowledge receipt of the November 25, 2013 memo from Kathy Corfman, regarding Appointments
TIF A to the Special Projects Commission; to approve the appointment of David Guenther as the TIF A
Saline City Council Regular Meeting Monday, February 10, 2014 Page !-Agenda
C-14-28
LDFA
C-14-29
LDFA
C-14-30
TREAS
C-14-31
C-14-32
Representative to the Special Projects Commission for 2014.
To acknowledge receipt of the November 25, 2013 memo from Kathy Corfman, regarding Appointments
to the Special Projects Commission; to approve the appointment of Walt Byers as the LDFA
Representative to the Special Projects Commission for 2014.
To acknowledge receipt of the November 25, 2013 memo from Kathy Corfman, regarding Appointments
to the Sauk Trail Business Park Development Committee; to approve the appointment of Gene Corfman
as LDFA Representative to the Sauk Trail Business Park Development Committee for 2014.
To acknowledge receipt of the January 27, 2014 memo from Deputy Treasurer McDonough regarding
Updated Investment Report as of 12/31/13, and file.
To acknowledge receipt of the February 3, 2014 memo from the Arts and Culture Committee.
To acknowledge receipt of the February 6, 2014 memo from Kathy Corfman, and to direct staff to apply for
a Redevelopment Ready Communities certification.
MOVED
SECONDED
To approve the consent agenda as submitted/amended.
NEW BUSINESS
14-33
POLICE
14-34
POLICE
14-35
ROUBAL
14-36
ROUBAL
LETTER OF UNDERSTADING BETWEEN THE CITY OF SALINE AND SALINE SERGEANTS
ASSOC
MOVED
SECONDED
To acknowledge receipt of and to approve OR not approve the Extension Letter of Understanding between
the City of Saline and Saline Sergeants Association as submitted.
LETTER OF UNDERSTANDING BETWEEN THE CITY OF SALINE AND SALINE POLICE
OFFICERS ASSOC.
MOVED
SECONDED
To acknowledge receipt of and to approve OR not approve the Extension Letter of Understanding between
the City of Saline and Saline Police Officers Association as submitted.
RECOMMENDATION TO APPROVE THE QUALITY TESTING AND QUALITY CONTROL
TESTING SERVICES QUOTATION
MOVED
SECONDED
To acknowledge receipt of the February 3, 2014 memo from Gary Roubal, City Supt/Engineer and to
approve OR not approve the quotation from Soils and Materials Engineers, Inc. (SME) for the estimated not-
to-exceed amount of$!2,000.
2014 CONSTRUCTION ENGINEERING ADMINISTRATION SERVICES - N. ANN ARBOR
MOVED
SECONDED
To acknowledge receipt of the February 3, 2014 memo from Gary Roubal, City Supt/Engineer and to
approve OR not approve the project to be awarded to Spicer Group of Belleville, Ml at an estimated amount
Saline City Council Regular Meeting Monday, February 10, 2014 Page 2- Agenda
14-37
ROYAL
not-to-exceed $22, 704 and as-needed inspection services rate of $90.00/hour.
CAPITAL IMPROVEMENT PROJECT-DOCUWARE IMAGING
MOVED
SECONDED
To acknowledge receipt of the January 31, 2014 memo from City Clerk Royal and to approve OR not
approve the bid from Hasselbring-Clark to provide DocuWare Software for document imaging and a Cannon
DR-M160 Document Scanner at a not to exceed amount of$1 l,212.
14-38
ROYAL
CAPITAL IMPROVEMENT PROJECT -MINUTES ON DEMAND
MOVED
SECONDED
To acknowledge receipt of the January 31, 2014 memo from City Clerk Royal and to approve OR not
approve Minutes Retention/Retrieval Software in the amount of$995.00.
DISCUSSION:
"' Commission, Committee, and Task Force repo1ts from Councilmembers
111 Reports and Other Announcements
"' Police Dispatch
PUBLIC COMMENT:
Under the Open Meetings Act, any Citizen may come forward at this time and make comment or question to City
Council. This public comment period will be limited to 3 minutes per person. Anyone who would like to speak is
requested, but not required, to state his/her name and address for the record.
ALL SUCH OTHER BUSINESS TO COME BEFORE THE SALINE CITY COUNCIL
UPCOMING MEETINGS OF CITY COUNCIL:
MARCH 3, 2014 WORK MEETING AT 6:30 p.m. (AATA) REGULAR MEETING AT 7:30 p.m.
MARCH 17, 2014 WORK MEETING AT 6:30 p.m. (Community Events Cost) REGULAR MEETING AT 7:30 p.m.
MOVED
SECONDED
To excuse the absence
CLOSED SESSION
MOVED
SECONDED
To go into Closed Session to consider material exempt from discussion or disclosure by state or federal statute, in
particular, to consider purchase of Real Property. The City Council will NOT reconvene into Regular Session at the
conclusion of the Closed Session.
Roll Call Vote:
Councilmember Rhoads_;, Councilmember TerHaar_;, Councilmember Girbach_;, Councilmember
Sibo-Koenig_;, Councilmember Roth_;, Councilmember Bourgoin_;, Mayor Marl_
Adjourned to Closed Session at------ p.m.
MOVED
Saline City Council Regular Meeting Monday, February 10, 2014 Page 3- Agenda
SECONDED
To end the Closed Session.
Roll Call Vote:
Conncilmember Rhoads_; Councilmember TerHaar_; Councilmember Girbach_; Councilmember
Sibo-Koenig_; Councilmember Roth_; Councilmember Bourgoin_; Mayor Marl
Saline City Council Regular Meeting Monday, February 10, 2014 Page 4- Agenda
PLEDGE OF ALLEGIANCE
SALINE CITY COUNCIL
REGULAR MEETING AT CITY HALL
MONDAY, FEBRUARY 3, 2014
7:30 P.M.
PRESENT: Mayor Marl, Council members: Bourgoin, Girbach, Sibo-Koenig, Rhoads, Roth, TerHaar
STAFF PRESENT: City Clerk Royal, City Superintendent/Engineer Roubal, City Treasurer Bennett, Police Chief
Hrinik, PCF Superintendent Scull
OTHERS PRESENT: M. Hess, M. Lirones, T. Longmoore, C. Czubko, B. Rosenberger, A. Bell, S. Wood, P. Ringe, M.
Armitage, J. Basso
MOVED Roth SECONDED Girbach
To approve the agenda as amended.
PRESENTATIONS
Saline Main Street 4'' Qua1ter Presentation
Planning Commission Annual Report
CITIZEN COMMENTS ON AGENDA ITEMS:
CARRIED UNANIMOUS
M. Hess addressed City Council regarding her concerns if dispatcher's hours are reduced/changed.
CONSENT AGENDA (Items preceded by the letter "C")
C-MINUTES To approve the minutes and synopsis of the January 13, 2014 Regular Meeting as submitted.
C-BILLS
C-14-21
ENVIRON
To approve the payment of bills consisting of 130 payees in the amount of $171,890.74 as submitted.
To acknowledge receipt of the January 23, 2014 memo from Connie DeHaan, Environmental Commission
regarding a motion from the 1-15-14 meeting; to approve the appointment of Joe Freeman to the
Projects Commission as representative of the Environmental Commission for 2014.
MOVED Girbach SECONDED Sibo-Koenig
To approve the consent agenda as amended.
CARRIED UNANIMOUS
NEW BUSINESS
14-22 PURCHASE OF REPLACEMENT MEMBRANES FOR REVERSE OSMOSIS UNIT #1
SCULL MOVED Bourgoin SECONDED Rhoads
To acknowledge receipt of the January 27, 2014 memo from Water Production & Pollution Control
Superintendent Scull; to approve the purchase of 180 Filmtec NF90-400/34i membranes from Process
Solutions in the amount of$90,120 with monies budgeted in the Water Treatment budget.
CARRIED UNANIMOUS
14-23 CHARITABLE GAMING LICENSE - SALINE MAIN STREET
SMS MOVED Bourgoin SECONDED Sibo-Koenig
To acknowledge receipt of the January 22, 2014 memo from Bob Rosenberger, Saline Main Street,
requesting that Saline Main Street be recognized as a non-profit organization operating in the community to
Saline City Council Regular Meeting Monday, February 3, 2014 Page I-Draft Minutes
be eligible to apply for a charitable gaming license from the State of Michigan; to approve and adopt the
Local Governing Body Resolution for Charitable Gaming Licenses recognizing Saline Main Street as a non-
profit organization operating in Saline for the purpose of obtaining charitable gaming licenses.
CARRIED UNANIMOUS
14-24
ROUBAL
WWTP REHAB PROJECT - CONTRACTOR PAY REQUEST #3
MOVED Rhoads SECONDED TerHaar
To acknowledge receipt of the January21, 2014 memo from City Supt./Engineer Roubal; to approve WWTP
Rehab Project- contractor pay request #3 to FHC in the amount of $213,351.30.
CARRIED UNANIMOUS
DISCUSSION:
11 Commission, Committee, and Task Force reports from Councilmembers
Council Member Rhoads reported on Environmental Commission.
Council Member Girbach reported on Historic District Commission and Planning Commission.
Mayor Pro Tern TerHaar reported on the Arts & Culture Committee
,. Reports and Other Announcements
Council Member Rhoads would like to see meetings set up to discuss the reduction of Michigan Avenue in the
Downtown area being reduced to one lane traffic.
Council Member Sibo-Koenig reported on the Chamber of Commerce.
" Code Review Task Force Update
Mayor Marl reported that the Code Review Task Force will have a startup meeting tomorrow.
11 Police Dispatch Considerations
Mayor Marl reported that Council has directed staff to research cost savings of a twelve hour dispatch. There will
be Town Hall Meetings to receive public opinion and input.
11 St. Joseph's Hospital Hours
Mayor Marl reported that he and City Treasurer Bennett met with officials at St. Joseph Hospital and discussed the
transition of the 24 hour emergency room to the 12 hour urgent care facility. The hospital is still working out the
details but will forward information to City Council in the next few months.
" Chili Challenge
Mayor Marl reported that the 5"' Corner Teen Center will be hosting a Chili Challenge Cook Off and encouraged
the participation of a City of Saline team.
11 SEMCOG
Council Member Bourgoin reported that Semcog has two types of grant opportunities for non-motorized plans and
would like to see the City apply for those grants.
11 Cost Savings from Existing Bond Retirement
Council Member Bourgoin reported that he would like to see what the cost savings of bonding retirement would
be.
PUBLIC COMMENT:
M. Hess addressed City Council regarding her concerns of Council actions in Closed Session also addressed Council
regarding concerns of fixing pot holes near Saline Hospital.
M. Lirones addressed City Council regarding the Saline Hospital changing from 24 hour care to 12 hour care and the
possibility that the dispatch for police might also be changed.
B. Rosenberger addressed City Council regarding a Meet & Greet at Stone Arch on Feb 27'h; Saline Main Street was
accredited by the National Main Street in their first year; and the Chili Challenge Cook Off.
S. Wood addressed City Council and encouraged them to talk with the dispatchers to find out what they do.
Saline City Council Regular Meeting Monday, February 3, 2014 Page 2-Draft Minutes
ALL SUCH OTHER BUSINESS TO COME BEFORE THE SALINE CITY COUNCIL
UPCOMING MEETINGS OF CITY COUNCIL:
FEBRUARY JO, 2014 WORK MEETING AT 6:30 p.m. REGULAR MEETING AT 7:30 p.m. (CIP)
MARCH 3, 2014 WORK MEETING AT 6:30 p.m. REGULAR MEETING AT 7:30 p.m. (Tlte Ride Presentation)
MOVED TerHaar SECONDED Girbach
To adjourn at 8:45 p.m.
CARRIED UNANIMOUS
Teresa Royal, City Clerk Brian D. Marl, Mayor
DATE MINUTES APPROVED:
Saline City Council Regular Meeting Monday. February 3, 2014 Page 3-Draft Minutes
INTEROFFICE MEMORANDUM
from the desk of Terri Royal, City Clerk
TO: City Council
CC:
FROM: Terri Royall, City Clerk
DATE: January 22, 2014
SUBJECT: Resolution Regarding Compliance with the State Department's Passport
Application Acceptance Program
Due to changes in the Passport Application Acceptance Program, employees who handle voter
registration cards can no longer be part of the passport acceptance program.
This resolution clearly separates the authority between employees who can accept passports and
employees who handle voter registration cards.
Thank you!
CITY COUNCIL
CITY OF SALINE
Washtenaw County, Michigan
Council member , supported by Council member _______ , moved
the adoption of the following resolution:
RESOLUTION REGARDING COMPLIANCE WITH THE STATE
DEPARTMENT'S PASSPORT APPLICATION ACCEPTANCE PROGRAM
WHEREAS, the City Clerk's office provides a number of services to local residents, including
voter registration and passport application acceptance; and
WHEREAS, some City employees have been designated as passport acceptance agents by the
U. S. Department of State (the "State Department"), enabling them to accept passport
applications and administer oaths and affirmations in connection with such applications; and
WHEREAS, some City employees have also been authorized to accept voter registration
applications and provide voter registration cards; and
WHEREAS, the State Department has informed the City of a security policy that prohibits
passport acceptance agents from performing functions relating to voter registration cards and
prohibits voter registration officials from serving as passport acceptance agents; and
WHEREAS, the City wishes to comply with the State Department policy so the Clerk's office can
continue offering voter registration cards and accepting passport applications.
NOW, THEREFORE, BE IT RESOLVED:
1. Ms. Connie DeHaan, Ms. Gail LaDuke, and Ms. Mary Partridge shall serve as passport
acceptance agents and shall not perform any services related to voter registration.
2. Ms. Aimee Rutledge shall provide services related to voter registration and shall not serve
as a passport acceptance agent.
3. All materials, equipment, electronic records, processing systems, printers, paper/card stock,
and other documents related to voter registration shall be kept in a locked location that is
inaccessible to any employees who perform or may perform services related to passport
applications, including, but not limited to, Ms. DeHaan, Ms. LaDuke, and Ms. Partridge.
4. All signed passport applications, completed passport transmittals, passport-related
reference materials, and the Passport Agent's Reference Guide shall be kept in a location
that is inaccessible to all employees authorized to perform services related to voter
registration, including, without limitation, Ms. Rutledge.
5. All resolutions and parts of resolutions are, to the extent of any conflict with this resolution,
rescinded.
Moved by Council Member _________ , seconded by Council Member
---------that resolution be adopted.
YEAS:
NAYS:
ABSENT:
Brian Marl, Mayor
Terri Royal, City Clerk
GRAPIOS 57653-1 313486v2
2
CITY OF SALINE
HISTORIC DISTRICT COMMISSION
MEMORANDUM
To:
From:
Date:
Re:
Saline City Council
 
January 29, 2014
Appointments to the Special Projects Commission
At its regular meeting on January 28, 2014 the Historic District Conunission took the
following action:
14-02 Moved Girbach Seconded Swick to appoint Commissioner Lane and Commissioner
Brown to the Special Projects Commission for 2014.
Carried Unanimously
Absent McClelland, Zak
N:\I-IISTORIC DISTRICT CCJL'vfMISSl<)N\2014\Special Projects appointments.docx
TO:
INTEROFFICE MEMORANDUM
SA11NE CITY PLANNING COMMISSION
100 N. HARRIS STREET- SALINE, MI 48176
734 429-4907 ext. 2216
www.cityofsaline.org
Terri Royal, City Clerk
FROM: Saline City Planning Commission
Connie De Haan, Assistant Clerk
SUBJECT: Special Projects Appointment
DATE: January 29, 2014
The Saline City Planning Commission at their meeting on January 22, 2014 took the
following action:
14-02 Appointment to the Special Projects Commission
MOVED Hoeft SECONDED Beardsley to appoint Mayor Marl and Council Representative
Dean Girbach to the Special Projects Commission for 2014.
From ;Jr. ed .. er1f of .. · ..
eJl(lev_
Connie DeHaan
Assistant Clerk
Carried Unanimous
ABSENT: Byers, Lemm
Intero,ffice Memorandum
TO:
CC:
FROM:
DATE:
RE:
TeITi Royal
Todd Campbell
Mickie Jo Bennett
Kathy  
November 26, 2013
J1i-.')1
Tax Increment Finance Authority (TIFA) Appointment to Special Projects
Commission for 2014
The following action took place at the TIF A meeting on November 25, 2013:
12-08
tifa appointmen! 2014
Annual Appointment to the Special Projects Commission
MOVED Price SECONDED Sweitzer to acknowledge receipt of the
memorandum dated October 31, 2013 from Business Ambassador Corfman
regarding TIFA representation on the Special Projects Commission, and to
appoint David Guenther to fill this position for 2014.
Carried Unanimously
Absent: Byers, Corfman, Guenther, Johnson, Vacancy- Cunkle.
from the desk of.. ..
Kathy Corfman
Business Ambassador
City of Saline
)
lntero,ffice Memorandum
TO:
CC:
FROM:
DATE:
RE:
Terri Royal
Todd Campbell
Mickie Jo Bennett
Kathy Corfinan ~ ~ \  
November 26, 2013
Local Development Finance Authority (LDF A) Appointment to Special Projects
Commission for 2014
The following action took place at the LDFA meeting on November 25, 2013:
13-07 Annual Appointment to the Special Projects Commission
ldfa appointment 2014
MOVED Price SECONDED Livsey to acknowledge receipt of the memorandum
dated October 31, 2013 from Business Ambassador Corfinan regarding LDF A
representation on the Special Projects Commission, and to appoint Walt Byers to
fill this position for 2014.
Carried Unanimously
Absent: Byers, Corfman, Guenther, Preston.
from the desk of.. ..
Kathy Corfman
Business Ambassador
City of Saline
Intero_ffice Memorandum
TO:
CC:

FROM:
DATE:
RE:
Teni Royal
Todd Campbell
Mickie Jo Bennett
Kathy Corfman ~ \ ,  
November 26, 2013
i • \
\"1 ..
Local Development Finance Authority (LDFA) Appointment to Sauk Trail
Business Park Development Committee for 2014
The following action took place at the LDFA meeting on November 25, 2013:
13-08 Appointment to the Sauk Trail Business Park Development Committee
MOVED Marl SECONDED Price to acknowledge receipt of the memorandum
dated October 31, 2013 from Business Ambassador Corfinan regarding LDFA
representation on the Sauk Trail Business Park Development Committee, and to
appoint Gene Corfinan to fill this position for 2014.
Carried Unanimously
Absent: Byers, Corfman, Guenther, Preston.
from the desk of.. ..
Kathy Corfman
Business Ambassador
City of Saline
sauk trail appointment 2014
ReceivedQ;t:___..
City Manager Todd Campbell
Interoffice
Memorandum · -

To: City Council
cc: Mickie Jo Bennett
From: Joanne McDonough
Date: January 27, 2014
Re: Updated Investment Report as of 12/31/13
The attached spreadsheet shows the distribution of investments among financial institutions prior
to January. Our average annual investment return is slightly better than the customary
benchmark of the average annual one-year Treasury Bill, so this results in a cash gain over the
benchmark.
Many of our investments are through institutions that have an office in Saline or surrounding
communities. Since FDIC insurance is now $250,000 per bank, placing funds in several banks
increases the amount insured (such as through CDARS Certificate of Deposit Account Registry
Service). According to our investment policy, not more than 50% of city funds are concentrated
in one institution (using CDARS to spread some funds in several banks with more FDIC
insurance).
We utilize the accepted principals of Safety, Liquidity and Yield in that order. We try to ladder a
portion of our core cash in instruments that go slightly further out on the yield curve to get better
interest rates of return, but we also need to maintain considerable liquidity to cover cash flow
needs. Due to low interest rates and little, if any, difference in one-year and two-year rates,
investment terms have been kept short.
InvestFY14c
from the desk of ....
Joanne McDonough
Deputy Treasurer/Finance
City of Saline
City of Saline - Investment Report (Cash Basis)
Financial Type of Invest. Next Call Current
Institution Account# Funds Type Maturity Rate APY Principal
Bank of Ann Arbor XXXXXX0049 Sewer Reserve MM N/A 0.100% 919,354.66
Bank of AA CDARS XXXXXX6327 Sewer Reserve CD 09/04/14 0.400% 750,000.00
Bank of AA CDARS XXXXXX3062 Sewer Reserve CD 10/16/14 0.400% 67,813.3S
Bank of AA CDARS XXXXXX5824 Cemetery CD 10/09/14 0.400% 666,929.02
Bank of AA CDARS XXXXXX3089 Water Reserve CD 04/17/14 0.250% 797,597.74
Comerica Bank XXXXXX0403 EDC OS N/A 0.040% 47,496.49
Comerica Bank XXXXXX9834 LDFA OS N/A 0.040% 118,508.01
Flagstar CDARS XXXXXX0376 Water 2009 Bonds CD 02/06/14 0.050% 852,093.69
Flagstar CDARS XXXXXX0384 Sewer 2007 Bonds CD 02/06/14 0.050% 425,124.03
Flagstar CDARS XXXXXX6893 General Pool CD 02/20/14 0.300% 808,800.28
Huntington Bank XXXXXXX4128 General Pool CD 04/28/14 0.230% 245,220.32
Key Bank XXXXXX2388 General Pool MM N/A 0.150% 7,121,528.27
KeyBank XXXXXX6909 TIFA MM N/A 0.150% 717,795.71
MBIA CLASS XX-XXXX-0004 General Pool MP N/A 0.030% 1,503,808.21
MBIA CLASS xx -xxxx -0009 LDFA MP N/A 0.030% 0.57
United Bank & Tr. XXXXX5395 General Pool CD 06/12/14 1.150% 243,171.81
TOTAL $ 15,285,242.16
Investment Concentration by Institution
Financial Total Cash
Institution to Invest
Bank of Ann Arbor 919,354.66
Bank of AA CDARS 2,282,340.11
Comerica Bank 166,004.50
Flagstar CDARS 2,086,018.00
Huntington Bank 245,220.32
KeyBank 7,839,323.98
MBIA Class 1,503,808.78
United Bank & T. 243,171.81
Totals $ 15,285,242.16
Percent
ofTotal
6.01%
14.93%
1.09%
13.65%
1.60%
51.29%
9.84%
1.59%
100.00%
Weighted Average Annual
Percentage Yield:
Benchmark of Annual
Average of 1-year Treasury
Bill (as of 12/31/13):
Annualized Gain Over
T-Bill Benchmark:
Note: About 97% of cash is invested in instruments that are completely liquid, except for CDs and (none currently) CBs.
Key to Investment Type:
CB: Callable Bond MM: NOW Money Market
CD: Certificate of Deposit MP: Municipal Pool
As of
Date
12/31/13
09/05/13
10/17 /13
10/10/13
10/17/13
12/31/13
12/31/13
08/08/13
08/08/13
02/21/13
09/30/13
12/31/13
12/31/13
12/31/13
12/31/13
01/12/12
0.18%
0.12%
0.06%
CDARS: Certificate of Deposit Account
Registry Service, fully FDIC insured
OS: Overnight Sweep in Government Securities
C--IY-31
MEMORANDUM
TO: Mayor and City Council, City of Saline; Todd Campbell, City Manager
CC: Saline Area Historical Society, Saline Main Street
FROM: City of Saline Arts and Culture Committee
DATE: 3 February 2014
As noted verbally in a committee update to Council in the fall, the Arts and Culture
Committee received a proposal from the Saline Area Historical Society this past
October to place an antique horse trough owned by the Society at the entrance to
Parking Lot #4. The trough would be located in the spot previously occupied by one
of the sculpture walk pieces. The Committee wishes to confirm in writing that it
took the following action at its meeting on October 14, 2013:
10-14 MOVED Baxter SECONDED Byers TO ENDORSE THE PROPOSAL FROM
THE SALINE AREA HISTORICAL SOCIETY FOR INSTALLATION OF THE ANTIQUE
HORSE TROUGH ON THE EXISTING CEMENT PAD AT THE ENTRANCE TO
PARKING LOT NUMBER 4, PENDING DETERMINATION BY CITY STAFF OF
PROPER INSTALLATION METHODS.
CARRIED: UNANIMOUS
ABSENT: McClelland, McGuire
The Committee understands that the Historical Society and Saline Main Street have
approved the proposal and are interested in proceeding with the project. We expect
that a proposal for the installation will be forthcoming from Saline Main Street in
conjunction with the Historical Society.
 
Received By d
City Manager Toddmpbell
Interoffice Memorandum
TO: City Council
CC: Mickie Jo Bennett Todd Campbell
FROM: Kathy
DATE: February 6, 2014
RE: Redevelopment Ready Communities
It is requested that the City Council direct Staff to apply for a Redevelopment Ready
Communities certification (RRC) at no cost to apply. RRC is a statewide certification program
under the Michigan Economic Development Corporation (MEDC) that certifies communities
who actively engage stakeholders to vision and plan for the future. An RRC certification
indicates to business owners, developers, and investors that the community has removed
development ban·iers by building deliberate, fair and concise processes and is proactive and
business friendly.
RRC is a three step process with certification achieved only after the community demonstrates
the six Best Practices noted below have been met. These practices were developed by experts in
the public and private sector and are the standard for evaluation.
Best Practice One:
Best Practice Two:
Best Practice Three:
Best Practice Four:
Best Practice Five:
Best Practice Six:
Community Plans and Public Outreach
Zoning Policy and Regulations
Development Review Process
Education and Training
Redevelopment Ready Sites
Community Prosperity
After the application is chosen, RRC staff members will present the program to the community.
Next steps would then include an assessment of our cunent plans and procedures, report of
findings and the recommended strategies and support for implementation at no cost. Once
certification is achieved MEDC will assist the community in marketing and promoting three
redevelopment sites. In addition our community would receive additional technical assistance,
training opportunities and receive priority for MEDC and MSDA funding.
The application deadline is February 19, 2014.
RRC 020514
from the desk of ....
Kathy Corfman
Business Ambassador
City of Saline
\\
\
\\\
~
STEP ONE
Application period opened
Complete application
submitted by deadline
Complete application
reviewed by RRC team
Applicant contacted
RRC progran1 presentation
to cornmun1ty
Cornrnunity's leadership
adopts resolution to
proceed w'1th evaluation
and Memorandum of
understanding (MOU) signed
  ~ C) m rn tJ r1 iti e::;s
CERTIFICATION PROCESS
STEP TWO
Community submits
pre-evaluation document and
supporting information by
deadline stated in MOU
Stakeholder interviews
Data and information
analyzed
PRC Advisory Council
provides technical expertise
for report of findings
Report of findings presented
to the conHnunity
Community's leadership
adopts resolution to
implement strategies by
deadline stated in MOU
PUR ICH IGAN®
STEP THREE
CERTIFICATION
RRC team works with
community to implement
strategies
Community submits quarterly
progress reports
Cornmunity cornpletes
implernentation of
threshold requirernents
Certification av·Jarded
Certification benefits:
• Signals a proactive,
business friendly
community
• Top three redevelopment
sites marketed through
MEDC
• Priority for MEDC and
MSHDA funding
EXTENSION OF LETTER OF UNDERSTANDING BETWEEN
THE CITY OF SALINE
-AND-
SALINE SERGEANTS ASSOCIATION
The parties have previously agreed to a Letter of Understanding (LOU) covering the topic of 12
hour shifts, effective from March 10, 2013 to September 9, 2013.
This LOU stated that an extension of the Letter of Understanding shall require mutual
agreement by hoth parties. This mutual ai,>reement to extend must be in writing, signed by the
Mayor and the POLC Labor Representative, and must specify the period of the extension.
By their sii,'llatures below, the parties hereby agree to extend the 12 hour shift LOU from March
11, 2014 thru the expiration of the current collective bargaining agreement, under the same terms
and conditions as set forth in the original LOU.
The Chief reserves the right to terminate the 12 hour LOU at any time during its term with
advance written notice to the Union.
FOR THE CITY:
Brian D. Marl, Mayor
Dated: ___________ _
Dated: ()I hobo1'(
. ,,
1
EXTENSION OF LETTER OF UNDERSTANDING BETWEEN
THE CITY OF SALINE
-AND-
SALINE POLICE OFFICERS ASSOCIATION
The parties have previously agreed to a Letter of Understanding (LOU) covering the topic of 12
hour shifts, effective from March IO, 2013 to September 9, 2013.
This LOU stated that an extension of the Letter of Understanding shall require mutual
agreement by both parties. This mutual agreement to extend must be in writing, signed by the
Mayor and the POLC Labor Representative, and must specify the period of the extension.
By their signatures below, the parties hereby agree to extend the 12 hour shift LOU from March
11, 2014 thru the expiration of the current collective bargaining agreement, under the same terms
and conditions as set forth in the original LOU
The Chief reserves the right to terminate the 12 hour LOU at any time during its term with
advance written notice to the Union.
FOR THE CITY: FOR THE UNION:
Brian D. Marl, Mayor
     
To:
From:
Date:
Mayor Brian D. Man
and Saline City Council
GrnyR. Roubol,  
February 3, 2014
Todd J. Campbell, City Manager
RE: RECOMMENDATION TO APPROVE the QAQC I TESTING SERVICES QUOTATION
From: SME, (Soils and Materials Engineers, Inc.)
Amount: $1,200
For: Quality Assurance / Quality Control (Field and Laboratory testing) Services for
2014 N. ANN ARBOR STU Project
Project Limits: Bennett Street to Thibault Drive
Work Scope: 4" depth pavement milling and resurfacing, structure repairs, misc. concrete
repairs, traffic signs, and pavement markings. Add two bike lanes.
On January 29, 2014, city staff opened two (2) QAQC quotations submitted for the abcve project. The
quotations were reviewed and staff recommends that the City Council approve the quotation submitted
by the firm of Soils and Materials Engineers, Inc. (SME) for the estimated not-to-exceed amount of
$12,000.
SUMMARY OF QUOTATIONS RECEIVED·
NAME OF QAQC FIRM FEE expressed as a ESTIMATED FEE based on
percent% estimated project cost of
$600,000
SME, Inc. 2.0 $ 12,000
Haengel & Associates, Inc. 2.5 $ 15,000
The QAQC project services costs are included in the 201 4 N. Ann Arbor Project budgets. The construction
contract will be bid by MDOT on April 4, 2014, and MDOT LAP requires confirmation of professional
certifications of QAQC services to complete project programming prior to bidding.
Construction work would commence in early to mid June and end in mid August. Provisions of the RFQ
require that the QAQC firm meet MDOT/WA and FHWA requirements for testing procedures and reporting.
SME is a long-established firm which has provided QAQC services on prior street and unility projects in
Saline; and most recently provided soils and structural testing services related to the design of the VVWTP
Rehabilitation Project.
Thank you for your considerations in this matter.
To: Mayor Brian D. Marl
and Saline City Council
Gary Roubal, City    
Date: February 3, 20 l 4
From:
Rec,/Rev, --,--------
Todd J. Campbell, Cliy Manager
RE: CONSTRUCTION ENGINEERING ADMINISTRATION SERVICES FOR 2014 N. ANN ARBOR STPU PROJECT
Staff recommends that Proposal Option B for the above project be awarded to Spicer Group of Belleville,
Mich. at an estimated amount not to exceed $22,704 and as-needed inspection services rate of
$90.00/hour. Option B is the preferred economical choice on projects wherein city staff and part-time
inspectors are utilized for on-site inspections in place of consultant staff. Option A of the proposal provided
for complete consultant construction engineering services at a rate of 13.55% of the construction costs and
with an estimated not-to-exceed cost of $73,325. Option A would be used In the case that city staff were
not able to provide the staffing resources to perform the effort in Option B. Option B has been successful on
past projects, including the 2010 Willis Road STU Project, which engaged the CE Administration Services of
the Spicer Group.
Option B requires the consulting engineer to perform Construction Engineering Administration per MDOT
requirements for maintaining the project records and completing all State/Federal record keeping and
reporting documentation. City staff/inspectors would facilitate: agency permits, resident notifications, field
inspections, daily inspection reports, payroll interviews, project coordination, and other related stte tasks.
SELECTION PROCESS:
RFP's were sent to six (6) recognized consulting firms which staff determined were qualified and capable to
perform the oversight tasks of administrative monitoring, materials/pay items documentation, and precise
record-keeping to meet MDOT and Federal requirements and sustain a possible audit. Only the proposal
from the Spicer Group was received and opened on January 29, 2014.
Review of the Spicer Group proposal document confirmed:
l. That the Firm's "Understanding of the Project" and their "Work Plan" correlate to the RFP Scope of Work,
and applies in concept, and practicality, to the resolution of the project needs.
2. Thal the Firm's Fee Proposal reflects the amount of effort (personnel resources) in relation to the
anticipated work plan expenses.
3. That the Firm's Proposal demonstrates that their endeavors (Similar Projects and Expertences) would
provide a high degree of success for the project, congruent with the above two items. Spicer Group
had provided exceptional CE Administration services for the 2010 Willis Road Project.
PROJECT BUDGETING:
The CE Administration costs for N. Ann Arbor Street are included in the FYl 4 & 15 budgets. The construction
deposit for the City's share of the project is included in the FYl 4 budget. The estimated $600,000 project
includes MDOT/Federal funding of $483,632.
PROJECT DESCRIPTION:
• Project limits are Bennett Street to Thibault Drive (300 feet north of Tower Drive).
• Miscellaneous repairs of concrete curb and sidewalk
• Mill and resurface 4" of bituminous pavement
• Designate bicycle lanes on both sides of the roadway
• Install storm water BMP's
• Install new ADA ramps, traffic signs, pavement markings
PROJECT SCHEDULE:
Construction would commence in the beginning of June and be completed by mid August.
LI
Reviewed:_],__ ____ _
Todd Campbell, City Manager
The CITY of SAU NE
8 11\11 City Clerk's Office
100 North Harris Street· Saline, Ml 48176-1642
Phone 734.429.4907 Ext. 2209, 2216 & 2214 · Fax 734.429.0528
www.cityofsaline.org • www.besaline.com
TO: Mayor and City Council
FROM: Terri Royal, Clerk
DATE: January 31, 2014
SUBJECT: Capital Improvement Project- Document Imaging
As part of the Capital Improvement Project for 2013-14, funds were requested for Document Imaging
Equipment in the amount of $15,000. A Request for Proposals was sent out and three bids were
received.
Applied Imaging (AmeriScan)
No alternative bids
$21,000
Hasselbring-Clark (DocuWare) $21,023 $10,116
The high bid would have all software we requested at the start. However, the lower bid would allow us
to start scanning records and then add software as needed. The yearly maintenance fee would be
$1,644.00 for the starting package and will increase as additional software is added. Additional users
would have a license fee of $508.00 (each).
MCCi, LLC (Laserfiche) $8,859
Received lowest bid but did not include how much it would cost to add additional software. The yearly
maintenance fee would be $1,755.00 for the software, which is included in the bid price and would
increase as additional software is added. Additional users would have a license fee of $230.00 (each).
Both the Docuware and Laserfiche software would work for our purposes. Both companies received
high marks from other communities.
It would be my recommendation that Hassel bring-Clark (DocuWare) be awarded the bid of $10,116.
The City has dealt with Hasselbring-Clark on numerous occasions and continues to have a successful
relationship.
The final item in this project would be the Cannon DR-M160 Document Scanner. This scanner allows
different sizes of paper to be scanned and has a double sided detection mode so less time is required to
feed the scanner pages individually and blank pages are not scanned. The cost for the scanner is
$911.00 with the warranty of $185.00. Maintenance includes all cleaning, parts (including rollers) and
labor. Total cost for the scanner and warranty would be $1,096.00.
s
TO:
FROM:
DATE:
SUBJECT:
Saline City Council
The CITY of SALINE
100 North Harris Street• Saline, Ml 48176-1642
Phone 734.429.4907 • Fax 734.429.0528
www.cityofsaline.org • www.besaline.com
Chris Shonk, Technology Support Coordinator
2/4/14
Document Management System IT Requirements
The proposed document management software(s) will operate with our current IT infrastructure. The
soHware will reside on a virtual server onsite and will be backed up to a cloud service for secure
redundant storage. The current server hardware is also designed to allow for expansion over time as
storage needs increase.
Both soHware solutions support standard scanning equipment and the City's existing copier equipment
can be utilized along side additional scanners specifically designed for scanning at faster rates and larger
volumes.
SALINE
MICHIGAN
Capital Improvement Plan
For the fiscal years ending June 30, 2014- 2018
Plan Fiscal Year: 2013-2014
Project Title: Document Imaging Equipment
Project Cost: $15,000
Department:
Clerks Department
Description:
Equipment and software for document imaging and
record retrieval.
Project Justification:
To come into the electronic age and reduce the
number of files that are kept throughout different
departments. All files should be accessible to all
departments therefore reducing the need for a
"paper copy" for each department.
Project Impact/Benefit:
City Staff will be able to retrieve records quickly without leaving their workspace. Make more information
available to the public. Also, spread document imaging to other department to increase workflow and
organization.
Operating Fund Impact:
There will be a yearly fee for software support.
Funding Source(s) for this Project: Amount
General Fund Property Tax Revenue $ 15,000
Capital Improvement Plan - General Government Page 11
System
DocuWare Server
Licenses
Docuware Licenses (1,016 each)
Support
Docuware support
Professional Services
Training
Total Quote
Scanner
Total Bid plus Scanner
Budget Annual Maintenance/Support
Add ons as needed
Outlook Module - email
Maintenance & Support for email
Smart Connect - BS&A
Maintenance & Support for BS&A
workflow
Maintenance & Support for workflow
Hasselbring-Clark ( DocuWa re)
Yearly
Cost Maintenance
5,815.00 1,212.00
2,032.00 432.00
1,644.00
625.00
10,116.00
1,096.00
11,212.00
2,183.00
581.00
2,183.00
581.00
4,354.00
1,025.00
1,644.00
HASSE LB RING-CLARK
CITY OF SALINE
OPTIONAL SYSTEM PROPOSALS
I have included three different approaches to a Document Management System for
your consideration.
Option #1 - Original Proposal - Cost Based on RfP Request = $21,023.00
(Did not include any hardware options.)
Option #2 - Phased Approach
A Document Management System could be implemented in phases to reduce the
initial investment.
!Phase I
Purchase the following DocuWare Server and modules for the initial phase of the
project for immediate installation.
DocuWare Professional Server
DocuWare Client licenses - 2
$5,815.00
$2,032.00
$1,644.00
$ 625.00
DocuWare Maintenance & Support For Above
Professional Services - 5 Hours
Total $10,116.00
Phase II
Purchase the email storage module (DocuWare Connect to Outlook) when you are
ready to implement this portion of the solution. Prior to the purchase of this email
module, email can still be stored with a more "manual" process in one of two ways.
Option #1 - While email is open, select "print" and then the "DocuWare
Printer" and the email will be sent to the corresponding DocuWare in "basket"
for indexing and storage. Please note that attachments will have to be
handled as a separate item and electronically printed with the DocuWare
Printer as well.
Option #2 -   ~ e r opening the email, select "save as" which will in turn send
the email to a designated folder that is being monitored by the "DocuWare
Uploader" function. The "saved" email will automatically be uploaded from
the designated folder to the DocuWare Basket for indexing and storage as
above. Please note that any attachments will have to be handled separately
as well.
Phase II - The cost to add the DocuWare Connect To Outlook Module
DocuWare Connect To Outlook Module $2,183.00
Maintenance & Support $ 456.00
Professional Services - 1 Hour $ 125.00
Total $2,764.00
1
Phase III
Purchase the following module when you are ready to have the department who will
need to connect to the BS&A Software take part in the solution.
DocuWare Smart Connect Module
Maintenance & Support
Professional Services - 1 Hour
$2,183.00
$ 456.00
$ 125.00
$2,764.00 Total
Phase IV
Purchase the following module when you are ready to use the workflow portion of
the solution.
DocuWare Task Manager Module
Maintenance & Support
Professional Services - 1 Hour
$4,354.00
$ 900.00
$ 125.00
$5,379.00 Total
Option #3 - Business Server Approach
As stated, initially there will be a maximum of three users that will be using this
solution in the beginning. If the dollar amount allotted for this project is limited, I
would suggest the following solution.
DocuWare Business Server $ 454.00
BUSINESS Server is tailored for use in smaller companies confined to one
location. BUSINESS Server provides all the basic features required for a
functioning document management system.
Includes:
• Entry-level Server for small business with one Server, one site
and with no need for DocuWare add-on modules, other than the
Smart Connect Module.
• File cabinets are limited to no more than 4GB in size. There is
not a limit on the number of file cabinets however. The
DocuWare Business Server is also limited to 5 "concurrent" or
floating licenses or 1 O fixed licenses.
• Includes Web Client Server.
• One Server license for usage on one server.
DocuWare Business Server Maintenam:e & Support $ 96.00
2
• Includes 1 year of support and maintenance. This Support and
Maintenance Agreement will be provided via phone, fax or e-
mail. This agreement also includes all software patches and
upgrades.
DocuWare Client licenses - 2 $2,032.00
• A user license for usage on PC-Workstation of DocuWare Windows and
Web Client Software
• Price level depends on the total number of license purchased by one
"End-User Organization".
• Each license may be used as "ONE CONCURRENT LICENSE" OR
converted to "TWO NAMED OR FIXED LICENSES". Please note that the
assigned DocuWare Administrator for the City of Saline can easily
change these licenses back and forth in DocuWare Administration.
• The user has the option to use a DocuWare Concurrent or a DocuWare
Named License either as a "WINDOWS CLIENT" or a "WEB CLIENT".
DocuWare Client licenses (2) Maintenance & Support $ 432.00
• Includes 1 year of support and maintenance. This Support and
Maintenance Agreement will be provided via phone, fax or e-
mail. This agreement also includes all software patches and
upgrades.
Professional Services - 5 Hours $ 625.00
Option #2 - Total = $3,639.00 (Does not include hardware costs or
the Smart DW Connect Module.)
NOTE: Please note that the DocuWare Smart Connect Module (for the BS &
A Sof'l:ware) will work with the DocuWare Business Server. The cost to add
this module would be as follows.
DocuWare Smart Connect Module
Maintenance & Support
Professional Services - 1 Hour
$2,183.00
$ 456.00
$ 125.00
$2,764.00 Total
Email Storage
The DocuWare "Connect To Outlook" Module will not work with this server.
However, email can still be stored with a more "manual" process in one of two
ways.
3
Option #1. - While email is open, select "print" and then the "DocuWare
Printer" and the email will be sent to the corresponding DocuWare in "basket"
for indexing and storage. Please note that attachments will have to be
handled as a separate item and electronically printed with the DocuWare
Printer as well.
Option #2 - Alter opening the email, select "save as" which will in turn send
the email to a designated folder that is being monitored by the "DocuWare
Uploader" function. The "saved" email will automatically be uploaded from
the designated folder to the DocuWare Basket for indexing and storage as
above. Please note that any attachments will have to be handled separately
as well.
Doc:uWare Business Server UpGrade Path
4
• At the point the City of Saline would like to migrate to the larger DocuWare
Professional Server unfortunately there is no credit available for having
purchased the DocuWare Business Server. However, all stored information
will migrate to the new Professional Server.
• The two DocuWare Client Licenses will also transfer to the DocuWare
Professional Server including the Smart Connect Module if it was being
used with the Business Server.
Please refer to the attached chart for a detailed
comparison of all three options listed above.
• Detailed costs of 1 year, 3 year and 5 year maintenance agreements.
Please note that the prices quotes are based on a multi-year purchase at the time
the initial order is placed. Since these programs are offered by Docul/1/are they are
subject to change at the discretion the manufacturer.
Requested DocuWare Components
DocuWare 1 Year's 3 Year's 5 Year's
Component Maintenance Maintenance Maintenance
DocuWare $1,212.00 For $3,636.00 For $6,060.00 For
Professional One Year Three Years Five Years
Server
2 - DocuWare $216.00 Each OR $648.00 Each OR $1,080.00 Each
Client licenses $432.00 For One $1,296.00 For OR $2,160.00 For
Year Three Years Five Years
DocuWare $456.00 For One $1,368.00 For $2,280.00 For
Connect To Year Three Years Five Years
Outlook Module
DocuWare $456.00 For One $1,368.00 For $2,280.00 For
Smart Connect Year Three Years Five Years
Module (For BS &
A Software)
DocuWare Task $900.00 For One $2,700.00 For $4 ,500 For Five
Manager (For Year Three Years Years
Workflow)
Total $3,456.00 $10,368.00 $17,280.00
Background And References
15
• Please provide short background of training and experience.
Background - Hasse/bring-Clark
Hasselbring-Clark has been serving Michigan since 1956. In 1976, Ellis and Noelle
Clark took over the ownership of the Hasselbring-Clark Company. Since 1978, the
company has been a prominent leader in the Michigan office equipment market
offering the Canon and Toshiba product lines. Our corporate office is located in
Lansing, Michigan with a second office located in Kalamazoo, Michigan. The
Hasselbring-Clark Company is a Woman Owned Business. Noelle Clark is President
of Hasselbring-Clark.
System
Avante Server SQL Express
Audit Trail ($75 each)
licenses
LF Full Named user-System ($500 each)
Support - Yearly
Avante Server for SQL Express
LF Full Named User ($100 each)
Audit Trail ($15.00 each)
Managed services for LF Avante Express
Training center annual support
Budget Yearly for Maintenance/Support
Professional Services
Onsite training ($2100 per day)
MCCi Project Management Services
MCCi, LLC (Laserfiche)
Cost Budget Yearly
1,500.00
225.00
1,500.00
300.00
300.00
45.00
1,260.00
495.00
1,755.00
Total Quote (Existing Customer credit $161.25)
4,200.00
950.00
8,858.75
Scanner
Total Bid plus Scanner:
Add Ons as Needed
RatchetX (Add when needed)
Software
User License ($236 Each)
Support
1,096.00
9,954.75
3,000.00
708.00
144.00
canon
    imageFORMULA
DR-M160
Compact and Powerful Office Scanning
With a combination of performance,
convenience, and flexibility, the Canon
imageFORMULA DR-M160 scanner is
a compact document imaging solution
for office environments. Its user-friendly
design, high-quality image processing,
reliable item handling, and intelligent
software offer end-to-end options for
capturing, converting, c:ommunic:atirig,
and controlling business information.
A Wide Vi!•iety of Applici!tio11s
roday, operating costs am on the rrse, making ROI !larder to achieve. Fortunately
for workgroups and departments in any industry, the Ofl-M160 scanner provides
the basis for efficient records management and paperwork reduction. It delivers
capture capabilities that make it an ideal addition, especially in the legal. financial,
healthcare, and government sectors.
1Exceptio11al Pe•fomumce
The strength of the DR-M160 scanner is seen in its throughput, capacity, and
overall performance. Scanning up to 60 pages per minute--both sides in a s·1ngle
pass-and holding up to 60 sheets in the ADF. it quickly captures and stores
business information.
Co11ve11ie11t and Usable Design
The DR-Ml60 scanner was designed with the user in mind from top to bottom.
At less than a foot long and wide, it is a productivity booster in space-constrained
areas. With an intuitive control panel to pre-program scan tasks, the DR-M160
scanner adopts and simplifies higher-end scanning features into a compact,
easy-to-implement package.
Flexible and Relkoble Feeding
New rollers designed for one-pass scanning and a document stopper for double·
feed prevention ensure more unattended and seamless scanning. Since batches
often contain a variety of document types. the DR-M160 scanner can handle an
assortment of hard copies, from long documents to embossed plastic c;:Hds as
well as thin paper using the new Thin Paper Mode.
20
Canon DR-6010C Document Scanner
Scans 60 PPM Single Sided
Scans 120 IPM Double Sided
Feeder Capacity - 100 Sheets
Scans Document Sizes
2.1" 8.6" Width
2.8" - 14" Length
Folio Mode for 11" x 17" Documents
Long Document Mode: Up to 118"
Government Purchase Price = $2,230.00 Each
Includes a 1 year limited warranty for defective parts and the associated
labor. The optional one year maintenance program would run currently with
the warranty and would cost $350.00 each. The maintenance contract
includes all cleaning, parts (including rollers) and labor. All on-site service
provided by Hasse/bring-Clark manufacturer trained technicians.
Canon DR-M160 Document Scanner
Scans 60 PPM Single Sided
Scans 120 IPM Double Sided
Feeder Capacity - 60 Sheets
Scans Document Sizes
2.0" - 8.5" Width
2.12" - 14" Length
Folio Mode for 11" x 17" Documents
Long Document Mode: Up to 118"
Government Purchase Price= $911.00 Each
Includes a 1 year limited warranty for defective parts and the associated
labor. The optional one year maintenance program would run currently with
the warranty and would cost $185.00 each. The maintenance contract
includes all cleaning, parts (including rollers) and labor. All on-site service
provided by Hasse/bring-Clark manufacturer trained technicians.
Canon DR-M:l.30 Document Scanner
Scans 30 PPM Single Sided
Scans 60 IPM Double Sided
Feeder Capacity - 50 Sheets
Scans Document Sizes
"!'.::_-
Reviewed: ..!
             
Todd Campbell, City Manager
The CITY of SALINE
8 GI City Clerk's Office
TO:
FROM:
DATE:
SUBJECT:
100 North Harris Street· Saline, Ml 48176-1642
Phone 734.429.4907 Ext. 2209, 2216 & 2214 · Fax 734.429.0528
www.cityofsaline.org • www.besaline.com
Mayor and City Council
Terri Royal, Clerk
January 31, 2014
Minutes on Demand
As part of the Capital Improvement Project for 2013-14, funds were requested for Minutes
Retention/Retrieval Software in the amount of $5,000.
Minutes on Demand is a software product sold by AmeriScan, a Michigan based company. This software
will allow employees and city residents to search and view minutes, agendas and includes a calendar for
meeting dates and events.
The data is stored in a secured facility and is backed up daily.
First year cost: $995.00
Yearly Investment: $650.00
SAIINE
MICHIGAN
Capital Improvement Plan
For the fiscal years ending June 30, 2014- 2018
Plan Fiscal Year: 2013-2014
Project Title: Minutes Retention/Retrieval Software
Project Cost: $5,000
Department:
Clerks Department
Description:
Software and training for retention and retrieval of
meeting minutes.
Project Justification:
This makes minutes and agendas searchable for
employees and for the public.
Project Impact/Benefit:
Promotes transparency in local government.
Operating Fund Impact:
There will be a monthly or yearly software fee.
Funding Source(s) for this Project:
General Fund Property Tax Revenue
Capital Improvement Plan - General Government
Amount
$ 5,000
Pubii,he<! and
Searchable in    
Page 12
September 19, 2013
Terri Royal
City of Saline
100 N Harris St.
Saline, MI 48176
Dear Terri:
Thank you for the opportunity to issue a proposal for our Minutes-On-Demand+'" Document Center
(MOD+).
AmeriScan is the industry leader when it comes to document management solutions and document
imaging technologies. We have provided these services to the municipal market and many others for
over 10 years.
We provide superior scanning services to our clients by combining the latest technologies with years
of experience in the document imaging market. We provide our clients with accurate, high-quality
digital files while maintaining the highest level of customer support in the industry.
We also offer several document management solutions and we are very confident that our Minutes-
On-Demand+ Document Center will fulfill your expectations. Minutes-On-Demand+'" is an efficient,
cost-effective, online storage method that provides effortless retrieval of past and present data. With
total client control, you can upload current documents on a day-forward basis, as well as archive past
documents at your own rate.
What our clients are saying about Minutes-On-Demand+:
It is no longer an issue searching over past meetings for a FOIA request
Minutes-On-Demand Express makes it so easy to post our information
I love how all of our documents are organized onto one page of our website
It's a very cost effective solution
The entire process was so easy
This correspondence outlines the scope of work and estimated fees.
We look forward to developing a strong partnership and a mutually rewarding business relationship
for the years to come.
Sincerely,
Director of New Business
AmeriScan Imaging Services
MINUTES-ON-DEMAND+'"
Overview & Process
CITY OF SALINE, MI
Minutes-On-Demand+'M Document Center - Overview
Minutes-On-Demand+ (MOD+) is AmeriScan's web based document center that is designed
specifically for municipalities. Minutes-On-Demand+ organizes your municipal documents into an
attractive and easy-to-use web application that works with your current and future websites. It's a
very affordable way to organize your documents into a searchable application that will benefit both
your internal staff and your residents.
With Minutes-On-Demand+ you can upload, index, and search over all of your municipal documents
in seconds! MOD allows you to customize a folder structure to fit your needs. Create folders and
subfolders for any document type: (Agendas, Agenda Packets, Minutes, Resolutions, Public Notices,
Ordinances, Bills, Events, Forms, Etc.). Get all of your Boards, Commissions, and Committees
involved!
Minutes-On-Demand+ 'M Document Center - Search. Search, Search
With our search engine finding information has never been easier! Our search engine allows you to
perform various searches (Any single word, exact phrases, and all words). On top of that our
advanced search allows you to narrow down you're search criteria to a particular document type,
Board, Commission, Committee, Folder, or Sub-Folder. It also allows you to add a date range from a
drop down window or plug in a specific date range for older archived documents. Why search over
your entire website when you can pinpoint exactly what you're looking for?
Minutes-On-Demand+ 'M Document Center - The Process - We Do the Work
At AmeriScan we pride ourselves on customer service. Our professional team pledges to get you're
page up and running within 2 weeks. From creating your web page, uploading past documents, and
training, our staff prides itself on fast, reliable service. We take your past electronic documents in
any format (Tiff, PDF, Word), we then will convert, OCR (Optical character recognition) and upload
them to your page in a timely manner. Customer satisfaction is our top priority!
Minutes-On-Demand+'" Document Center-One Time Setup Fee
There is an initial one-time-only professional setup fee. Our base service includes an initial one-time
setup fee covering the creation of your existing municipality web sites "look-and-feel", customized
document folder layout, creation of web links to and from your existing web site, and the initial
import of your electronic documents. Our base service (2GB of space) usually provides enough space
to hold 40,000 scanned pages or 400,000 electronic pages (word, excel, and word perfect). The
initial set up fee also includes converting those electronic or scanned files to PDF format and running
an OCR (Optical Character Recognition) process on them so they can be key-word searched.
MINUTES-ON-DEMAND+ •M
Key Benefits
CITY OF SALINE, ME
• Powerful search engine allows you to search over current and archived documents in seconds
• Share only the documents you want with your residents, keep others hidden for internal use
only with Minutes-On-Demand+
• Our advanced search allows you to narrow down your search to a particular document type,
Board or Commission, and or by year
• Same look and feel as your current website
• Saves staff time from retrieving information for internal and constituent requests (FOIA)
• Go paperless! Post your Agenda Packets into Minutes-On-Demand+
• Minutes-On-Demand Express - The easiest way to upload documents
• Search over the documents you want to, not your entire website
• Archive, upload, and index older documents at your own pace
• Keep your residents informed with Email notifications (4th Quarter 2013)
• Editable Calendar for meeting dates, events, holidays, Etc
• No worries. Data resides in a secure facility, is backed up daily, and is guaranteed to be up
99.9% of the time
MINUTES-ON-DEMAND+ rn
Financial Investment
CITY Of SALINE, MI
SERVICE INVESTMENT
Initial Setup _________________________ $345.00
Web Hosting - Minutes-On-Demand+ $650.00
Annual Web Hosting - Each additional GB $50.00/each
Initial
Setup
Web
Hosting
MOD+
Initial setup fee for website and database
design, user login portal setup and training,
and initial data upload and conversion.
Annual web hosting services for all City
Documents. Also includes unlimited support
for the application. Annual rate is based on
2GB of space.
$345.00 1 $345.00
$650.00 1 $650.00
1"" Year Investment $995.00
Yearly Investment $
650 00
Thereafter ·
Note: Initial setup includes: 1) The creation of the City of Saline's Minutes-On-
Demand+ page and user log in portal. 2) The import of all electronic City documents
including but not limited to minutes, agendas, packets, public notices, bills, resolutions,
and ordinances. AmeriScan will convert and import all of these electronic documents
into the Minutes-On-Demand+ application.
Home ;e Minutes-On-Demand"" ie Minu:tes-On-Demand'"'
Minutes-On-Oemand
1
w
Minutes-On-Demand'''' is an efficient, cost-effective, online storage method that provides effortless retrieval of past and present
data:. \liJith total client controf
1
you c8n upload cu:rrent n1inut.es on a day-forward basis, as weil as archive past n1inutes at your
own rate. Residents can have access to hundreds, even tho·USilnds
1
of city records with just the dick of a button on their home
cornputer,
\•Vith our easy-to-use \Veb application, documents are uploaded, indexed, and automatically organized into a sophisticated page
mirroring your own local government Vlfebsite. PDF versions of yo-ur minutes are easily searched using any keyv.'ord or phrase,.
with the content's original format (all text/i:mages) remaining int.act. Your residents will bi: ab!e to see current rneeting
inforn1ation, along with searchi11g details of the past, without ever knowing they've ieft the page,
o No halfdware orr software to pun:::hase
o Powerfuf "key word" search
o Same look and feet as you• \h/ebsibe
o No· exper:-Isive IT staff
o Records are ffVa:ilable for the publi-c within minutes
•:'.) prote·cted ewPackets {optional)
o User-friendly administtatio·n   as 1 ••. 2 .. ,.3
o Saves staff time from retrieving fnformatfon for constitu.ent
request
o ''!t is no tonger .an issue searching over past minutes for a FOlA
request,"
o "Residents fove hoi•1 easy it is, "
o "Posting our Agenda Packets. has reduced our interna:I printing
cost ..
o "The M'OD pag·e has made posting rninutes and a.gendas so easy.''
o "Very cost-effe.ctive solut"ian."
Coinvett to PDF
SIMPLE
PROCESS •.•
Up!Q-adFile
OCR
a.ml
S•·ard1able i1' Secoo<i> !
\Board\Regu!ar Meeting Minutes
2013
2012
2011
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2007
Township Board, the Planning Commission, and the Zonlng· Board of Appeals. Not only will you be able to look al the current meeting infonnation b;.;
; . \Board\Regular Meeting Minutes
2013
!' Board Regular Meeting Minutes December 17, 2013
" Board Regular Meeting Minutes November 19, 2013
" Board Regular Meeting Minutes October 15, 2013
!I Board Regular Meeting Minutes September 17, 2013
'?' Board Regular Meeting Minutes August 20, 2013
" Board Regular Meeting Minutes July 16, 2013
" Board Regular Meeting Minutes June 18, 2013
" Board Regular Meeting Minutes May 21, 2013
\'.Board Regular Meeting Minutes April 16, 2013
" Board Regular Meeting Minutes Marcil 19, 2013
Ill Board Regular Meeting Minutes February 19, 2013
I' Board Regular Meeting Minutes Janua1y 15, 2013
2012
2011
2010
2009
2008
2007
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The minutes for the Township Board meetings are available at the link below.
Click on !he link to go directly to "minutes on demand".
http:/ /lyndontwpmi. minutesondemand .com/
Welcome to Minutes-On-Demand'M
!n an attempt to better serve the residents of Lyndon Township, we have created a searching toot that will allow you to view
AGENDAS and MINUTES of ti1e Township Board, the Planning Commission, the Election Commission, and the Zoning Board of
AppBals_ Not only wm you be able to look at the current meeting inforrnaUon but you will be able to search past meetings for specific
meeting detail rv1eeting Minutes wi!I be posted once they are approved by the Board
Exact Phrase
•· . \Board\Regular Minutes
2013
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e Board Regular Minutes July 09, 2013
a Board Regular Minutes June 11, 2013
a Board Regular Minutes May 14, 2013
a Board Regular Minutes April 09, 2013
a Board Regular Mmutes Marcli 12, 2013
a Board Regular Minutes February 12, 2013
a Board Regular Minutes January 08, 2013
;[.2012
2011
2010
2009
2008
.. ,2007
2006
2005
,,,, w<img!i;, n;:pnBJng !')sr:;;r;rl';Sf:i
M warm i Vidu('lr-1n and
re, Uirw:;tory
Se&rw· & Ccrnrrw;
hmk:: f'iP(fif<'b
of Mnmc1pal EV(!!ltS
MuUC';t><ti
C;f',·
"B0tk tn Mon Government Page
MaywPrt:iTem
Linda TerHaar
734-429-.JSV? Ext. 3003
 
Dean Girbach
734-429"4907 Ext_ 3001
dbgU·bach©dtyofoiilne.org
Terri Sl,bo
73.J.-429-49\17 Ext. 3004
!siho@cityofuali,-,_e.org
JimRMh
73J-429-4'Nl7 Ext. 3C{l0
jrofu@r.ityofsaline.org
pt,,l,i!l,lit!.4;.:.11::@!\. @.Q.lllll·i::1fld
Cf(<{lilitITl<'!i(B ;·: t&00d (Jffi ia.IS
m1w:K-r\·
Boards- & Corirmhmoos
Ms and CdhJfB C-()f!W!filW
Cnf0<: F0sf1v2! Commllt-Be
Htstorn:· D!Stl!ct C-cfllfnlSSKrn
l iXSi 0BV&14()m&n1' h'hlflC8
inu2fh0nt f· m;;nv, A;JJ'h!i!Ti
Sp-oc:<:; Pmyecis Cornrrn.ssv;w
terms. The Historic Commi<:don and
histOJ"ic districts and with th., inl<:n! oi pr1'serving
district's unique character. Meets the 4th Tuesday- 7:30 P.M.
20:!.3 Histori<' Distti:d MeJ:nbers
Cynthl;;i Chrtotens>1:n, Chaii:pE"rson
Robe:rl LM.e, Viq:, Chairperson
Donald Zak
&ott lvkClellan<l
Mid1ael Brown
Lori Swick
Dean Girbach, Cc>urn:il Rep.Noting
left Fordicf:", StaffLidiwn, Recording Secretary 429-4907 ext 2601
If you'i·e mte:rested in joi."ting the Hisiozic D>stl'ict CommiS£ion E-mail List chck hete to
your e-mail addreso
Search the Saline Historic Hon1es online collection
month, 7:30 P.M
Citr Cr:mncil Agen.da 12-16-13Part1
City Co1mcil Agenda 12-16-13 Part 2
City Council Agenda 12-2-13,,
City Council Agenda 11-13-13 P.art 2
Ct·;- C ·:tu,·.nl 11-4-13
City CJm·--.:J ''>.f/tn<la 10-21-13"
Ag<'>-0-i · »
Cit)' ( ;,urd fr/<3.'J-13 »
City(' our.cl Af7nda '.i-·Yl· 13
Ci:' C.)ill1d ,\f''''''°fa f.wJ:n9·9-13
Cit1· Cumcd t:-" \\
Ck ( ''""' nt \i;m+:1, (J · c1- l3
Ci.:' C.xJ; • J Arno.J.c 1.i,,
CiL Cir ''"'1 G'.i--:'0-13 "
G:-- ;n:onJ ,; 1 ; P<4'13
(_ .w1r:1kml·· ·en! Application"
Age;-·fv Vi 'I
D.< ''"''' ,,f<>n'-1 CJsedGodeMap,,
Sd.iru· D<·»;nPlan »
Ct-rnpU,:tc>!W"'WU;·dinance (PDF)"
Agenda 7"'2:7· W,,
City Mar.ter Plan "
Application for Review »
Agenda 3-23-10,,
City of Saline F.YJ_'"
2013 City Feeb-00-k"
lee· ?.iN: Open"
Sen'ia- Lne \Narr;uitws are
City of Saline
33
SALINE CITY COUNCIL
ACCOUNTS PAYABLE
REVIEW AND APPROVAL LOG
Payees dated February 10, 2014 for
Saline Recreation Complex
13 Payees dated February 10, 2014 for
Grand Total for Payment
46 Payees dated February 10, 2014 for
$ 50,834.35
$ 3,797.59
$54,631.94
CITY OF SALINE
INVOICES DUE AND PAID
FOR PERIOD END FEBRUARY S, 2014
PRESENTED FOR APPROVAL FEBRUARY 10, 2014
CKNO VENDOR AMOUNT DESCRIPTION
S1077 BUSINESS CARD 2,144,77 ADMIN 1224-0123
S1079 CONSTELLATION NEWENERGY GAS 3,812.72 100 N HARRIS DEC
51080 ERIC LAU RAIN 30.00 MAILBOX DAMAGE
51081 STATE OF MICHIGAN 9S.OD FECHIK CERTIFICATION
S1082 CITY OF SALINE PAYROLL ACCOUNT JAN FRINGE
51086 SALINE DISTRICT LIBRARY WINTER TAX 14
51087 WASHTENAW COUNTY TREASURER WINTER 13 TAX DIST
9990S9 FRONTIER 96.93 TRN# 22414284
SUB TOTAL 6 PAYEES $ 6,179.42
CKNO VENDOR AMOUNT DESCRIPTION
51088 ANN ARBOR RAILROAD 2,113.63 CROSSING MAINT
S1089 ANN ARBOR WELDING SUPPLY 47.12 SUPPLIES
51090 ALLIED WASTE #241 632.97 FEB SERVICE
51091 AMERICA 1 TOWING 60.00 TOW CHARGE
S1092 ARBOR INSPECTION SERVICES, LLC 360.00 OPW SPRINKLER INSPEC
51093 ARROW UNIFORM RENTAL 137.64 CLEANING
51094 CADILLAC ASPHALT 1,500.00 N ANN ARBOR PROJ
51095 CDW-GOVERNMENT 1,977.09 DPW COMPUTERS
51D96 DIUBLE EQUIPMENT INC 593.27 TOOL CAT BROOM
51097 FASTENAL COMPANY 202.76 PLOW BOLTS
51098 GRAINGER 173.20 EAR PLUGS
51099 JUNGA'S ACE HARDWARE 76.93 BATTERIES
51100 MICHIGAN PRINTER SERVICE 349.95 LASERJET 8100 REPAIR
51101 OCCUPATIONAL HEALTH CENTERS 98.50 GAUTHIER PHYSICAL
51102 PARAGON LABORATORIES INC 480.00 CYANIDE
51103 PEERLESS MIDWEST INC 1,000.00 TEST WELLS & PUMPS
51104 PONTEM SOFTWARE 905.00 CEMET MEMB 3/14- 3/15
51105 PROCESS SOLUTIONS, INC 5,252.00 VITEC 3000
51106 QUILL CORPORATION 888.72 SUPPLIES
51107 SHARED SERVICES, LLC 52.25 !NV 2072411 AO
51108 TETRA TECH INC. 20,467.92 WWTP CONSTRUCT
S1109 TRACTOR SUPPLY CREDIT PLAN 2.36 SUPPLIES
51110 TRUCK & TRAILER SPECIALTIES 915.50 PLOW BLADES
51111 UIS SCADA 2,646.67 ROUTINE CAUBRATION
51112 G.E. WACKER, INC 1,921.45 FUEL
51113 WASHTENAW GLASS COMPANY INC 50.00 SIDE MIRROR REG LAZE
51114 WASHTENAW COUNTY TREASURER 1,750.00 2014 800 MHZ BILLING
SUB TOTAL 27 PAYEES $ 44,654.93
GRAND TOTAL 33 PAYEES $ 50,834-35
RECREATION COMPLEX
INVOICES DUE AND PAID
FOR PERIOD END FEBRUARY 5, 2014
PRESENTED FOR APPROVAL FEBRUARY 10, 2014
CKNO VENDOR AMOUNT DESCRIPTION
20270 BUSINESS CARD 243.61 PARKS & REC 1224-0123
20271 CITY OF SALINE PAYROLL ACCOUNT JAN FRINGE
SUB TOTAL 1 PAYEES $ 243,61
CKNO VENDOR AMOUNT DESCRIPTION
20272 ARROW UNIFORM RENTAL 29.4 CLEANING
20273 BATTERIES PLUS #389 187.2 BATTERIES
20274 BUSCHS 27.01 RETURNED CUTLERY
20275 DOMINO'S PIZZA 67.5 PIZZA
20276 JUNGA'S ACE HARDWARE 9.59 SUPPLIES
20277 NORTHWEST POOLS INC 303.28 CHLORINE & ACID
20278 O.P. AQUATICS 926.8 FILTERS
20279 PING PROFESSIONAL SPORTS AG ENC 807.6 JAN REGISTRATIONS
20280 SALINE SPORTS SHACK INC 96.8 JAN SALES
20281 SAM'S CLUB DIRECT S38.18 RETURNED ITEMS
20282 VOSS LIGHTING 529.2 BULBS
20283 WOLVERINE SUPPLY INC 31.42 PARTS
SUB TOTAL 12 PAYEES $ 3,553.98
GRAND TOTAL 13 PAYEES $ 3,797.59