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Pakistan Pharmacists Association Multan & Southern Punjab

Abid Ali Khan

Introduction
Abid Ali Khan (B. Pharmacy) Session 2001-2005 MBA (Entrepreneurship) Abbott Lab. Pakistan As Production Pharmacist 2005-2007 Pharmaceutical Consultant Jamson Pharmaceuticals Multan Production Manager 2008-2011 Reckitt Benckiser Pakistan Warehouse/Distribution Pharmacist May 2011 till today
Pakistan Pharmacists Association Multan & Southern Punjab

Abid Ali Khan

Distribution System
Role of Pharmacist in Distribution Management

Pakistan Pharmacists Association Multan & Southern Punjab

Abid Ali Khan

Mission Statement
Manage distribution practices by implementing Global Distribution Standards, to amplify scope of Pharmacist with deep understanding and deliverance of prime object of quality health products being introducing as Distribution Pharmacist

Pakistan Pharmacists Association Multan & Southern Punjab

Abid Ali Khan

Distribution System
Flow Diagram

International

National

Regional

District

Distributors

Govt. Hospitals

Sub-Distributors

1.Medical Stores 2.Pharmacies 3.Hospitals

Pakistan Pharmacists Association Multan & Southern Punjab

Abid Ali Khan

Distribution Cycle
Procurement Clearing

Consumption Report

Receiving & Inspection

Dispensing To Patient

Inventory Control

Delivery
Pakistan Pharmacists Association Multan & Southern Punjab

Storage
Abid Ali Khan

Order & Supplies

Procurement
Description Cost & Quality Analysis Vendor/Supplier Selection Delivery of quality as well quantity of efficient drugs. Vendor/Supplier Profile Where, when & how much to purchase. Pharmacist Procurement comes in the duties of Distribution Pharmacist as per new policies. Analysis will help for decision making & to identify the areas where Distribution System spending unwanted cost.

Pakistan Pharmacists Association Multan & Southern Punjab

Abid Ali Khan

Clearing
Second step is ordering and it’s confirmation from supplier as per procurement model.

Pakistan Pharmacists Association Multan & Southern Punjab

Abid Ali Khan

Receiving & Inspection
As per ISO certified distribution model SOP’s of receiving,
1. Receiving note should comprise of following parameters,
i. Time & Date of receiving. ii. Vehicle Number iii. Product Description iv. Batch number confirmation v. Mfg. Date vi. Expiry Date vii. Items & each item’s batch must be segregated viii. Warranty ix. Supplier Name & Address x. Cold Chain Maintenance Note
Pakistan Pharmacists Association Multan & Southern Punjab

Abid Ali Khan

Receiving & Inspection
2. There must be manual & computerized entries. 3. Inspection Report format. 4. In case of any issue, that must be recorded on receiving note.

Distribution Pharmacist is the only authorized, key person to implement & counter check this system.
Pakistan Pharmacists Association Multan & Southern Punjab

Abid Ali Khan

Inventory Control
A physical inventory of the distribution vault, including the Distribution Drug Cache, for all schedules of controlled substances must be maintained and verified by Pharmacist for at least a week. Purchasing Product Control Waste Recalls Return

1. 2. 3. 4. 5.

Pakistan Pharmacists Association Multan & Southern Punjab

Abid Ali Khan

Inventory Control
As per SOP’s for inventory control in Global Distribution Quality System following important standards are,
Product Segregation Batch Segregation Damage Claim Temperature based division as per individual product need. Coding of all of Items as per system needed to be followed Daily inspection of Mfg. & Expiry Dates report Temperature & Humidity Report ‘FIFO’ First in First Out ‘LEFO’ Low Expiry First Out
Pakistan Pharmacists Association Multan & Southern Punjab

Abid Ali Khan

Storage
Good Storage & Shipping Practice
Zoning/Assign Location Coding Warehouse must have following area
1. Inventory Area 2. Damage/ Expiry Area 3. Claim Area 4. Recall Area 5. Dispatch Area 6. Return Area 7. Picking/Dispatch Area

Pakistan Pharmacists Association Multan & Southern Punjab

Abid Ali Khan

Storage
Crack free walls, floor & roof Rodent (Rodent Traps), dust (Strip Curtains), insect control system (Electric Insect Killers) Inventory must be apart from floor & walls Termite treated. Emergency Exit. Precautions must be pasted over the wall both in English & Urdu Authorized person (Trained Under the SOPs) are only allowed in storage area.
Pakistan Pharmacists Association Multan & Southern Punjab

Abid Ali Khan

Storage
Monitoring Device
Thermometer Dehumidifier Calibration Check list for every day 3 times a day.

Good Packaging Practice
There must be separate area in warehouse with proper SOP’s to rework on damage items exclusively by Pharmacist.
Pakistan Pharmacists Association Multan & Southern Punjab

Abid Ali Khan

Orders & Supplies
There must be computerized method to generate order. All orders received from the market should be vetted by the Distribution Pharmacist. Once order is generated 1st it must be picked and placed in dispatch area in the warehouse. Distribution Pharmacist will confirm item, batch numbers, expiry dates & delivery address either every thing is as per order. At the time of dispatch, generate invoices which must have batch number as of physical stock expiry dates. Incase of batch difference or expiry change invoice.

Pakistan Pharmacists Association Multan & Southern Punjab

Abid Ali Khan

Delivery
Invoices must be with the supply no manual editing or batch difference is acceptable, unless manual editing is verified by Distribution Pharmacist. Warranty must be issued as per Drug Act 1976 & that must be duly signed by Distribution Pharmacist. The Pharmacist should verify the validity of Drug Sales License. To whom stock is issued. Incase of unlicensed premises, Pharmacist must not sign the warranty. Shipper name, vehicle number must be entered in system to avoid issues or tracking any kind quires by the Vendor Company or MOH. In order to make system efficient an activity is recommended, name mock recall, means trace the batch number of different products, those when and to whom dispatched to the market and verify your information from market.
Pakistan Pharmacists Association Multan & Southern Punjab

Abid Ali Khan

Consumption Report
Procurement analysis on Consumption Report 1. Core Products 2. Blocked Products 3. Forecasting 4. Reduction in cost of purchase, logistics, warehousing & supplies. 5. Where to invest. 6. Vendors efficiency profile.

Pakistan Pharmacists Association Multan & Southern Punjab

Abid Ali Khan

Questions/Queries

Pakistan Pharmacists Association Multan & Southern Punjab

Abid Ali Khan

Thanks to All PPA Members
Specially to Prof. Dr. Syed Nisar Hussain Shah Mr. Raza Shahid Mr. Fayyaz Rasool Mr. Rao Alamgir Mr. Zafar Iqbal Malik Mr. Junaid Qaiser Mr. Shehzad Dedicated To my beloved brother Mr. Muhammad Asghar Khan
Pakistan Pharmacists Association Multan & Southern Punjab

Abid Ali Khan