You are on page 1of 12

Treasury

FBCJ - Cash Journal Posting
TOPIC OBJECTIVES Business Process Procedure Overview Background Cash Journal allows you to post cash documents (like expenses, cash inflows etc.) in a simple way. Instead of typical accounting transactions for posting (e.g. FB !) you can use pre"defined #usiness transactions. $his function also allows you to print typical cash %ournal documents and cash report for a specified period. Scenario &ou want to process different transactions, relating to a cash %ournal. &ou can post different types of documents, using implemented transaction types. a) 'xpenses (') #) (e)enues (() c) Cash transfer Prere uisites *efined cash %ournals per company code. $ransferred opening #alances for +,. P!OCE"#!$% STEPS &enu Path Transaction Code -ccounting → Financial -ccounting → FBCJ " Cash Journal FBCJ

Banks → Incomings

%ast changed on' !./01/02 Version' Final

3-4 2.5C

6ork Instruction 4age7 0 of 0.

of 0. ./01/02 Version' Final 3-4 2.Treasury C$SE F%O( "I$)!$& %ast changed on' !.5C 6ork Instruction 4age7 .

*ou#le click on FBCJ " Cash Journal.5C 6ork Instruction 4age7 1 of 0./01/02 Version' Final 3-4 2. %ast changed on' !.Treasury 4erform the following steps of how to Post Cash Journal "ocu*ents using the information #elow7 8enu path7 -ccounting Journal → Financial -ccounting → Banks → Incomings → FBCJ " Cash S$P Easy $ccess +. .

5C 6ork Instruction 4age7 2 of 0. you need to select proper cash %ournal../01/02 Version' Final 3-4 2. . For this company code there are defined two cash %ournals7 2.!!.et9s assume you want to post some transactions in the company code . . $he system will display cash %ournal initial data7 %ast changed on' !.Treasury Cash -ournal . . Click Change Cash Journal #utton to choose your cash %ournal for posting.+ co*/any code 01. 1. Before you #egin to enter a transaction.

%ast changed on' !.uired cash %ournal I* E5a*/le' Values . . 0. Click Enter Button.5C 6ork Instruction 4age7 of 0./01/02 Version' Final 3-4 2.!! Cash %ournal E5a*/le' !!.Treasury Cash Journal' Initial "ata 3. :pdate the following re uired and optional fields7 Field 4a* e Company code "escri/tion Code identifying a separate legal entity for which a separate set of accounts is maintained for external reporting purposes (e.

5C 6ork Instruction 4age7 5 of 0. 3o now it will allow you to create a new transaction7 %ast changed on' !../01/02 Version' Final 3-4 2. . $he system did not find transaction <C>'C?= in the data#ase (since is not defined yet). #ut you can also create a new one. Click Cash recei/ts ta#. $o do so. simply type a name of your new transaction in the field <Business transaction=7 Field 4a* e Business transaction "escri/tion $ransaction code Values E5a*/le' C>'C? 7. . 3ome transactions are pre"defined in the system.Treasury Cash -ournal . &ou can now enter a cash receipt transaction. 6. Click Enter Button .1 co*/any code 01.

account (except if you choose @endor or Customer posting). only transactions rele)ant for cash receipt are a)aila#le for posting. Ct A this #ank account Values E5a*/le' 0021 ! 8ark this radio #utton. click Create #utton. %ast changed on' !. 3-4 2. :pdate the following re uired and optional fields7 Field 4a* e +/. -s you can see.5C 6ork Instruction 4age7 B of 0. acct for offsetting pstg "escri/tion For e)ery transaction you need to define a +. For the transaction <C>'C?= enter your #ank +. $o sa)e it in the data#ase for future use./01/02 Version' Final . account A the posting will #e as follows7 a) #) (eceipt from the #ank *t cash %ournal.Treasury 4ew Business Transaction 8. $he new #usiness transaction is completed. 9.

. Click Save sel./01/02 Version' Final 3-4 2. &ou can sa)e your entry #efore postings. . Click Cash /ay*ents ta#7 %ast changed on' !..1 co*/any code 01. . $here are now some money on our cash account and we can start to post expenses. (ecipient "escri/tion -mount of the line item Came of the (eceipt (ecipient E5a*/le' Values !!! E5a*/le' John 6e#er ++ . +1 .Treasury Cash -ournal . +.5C 6ork Instruction 4age7 D of 0. :pdate the following re uired and optional fields7 Field 4a* e -mount (ecpt. Button .

./01/02 Version' Final 3-4 2.Treasury Cash -ournal . +3 .5C 6ork Instruction 4age7 E of 0. +2 . . so you will #e now asked to create it7 %ast changed on' !. Click Enter Button . $his transaction is also not defined in the system..1 co*/any code 01. :pdate the following re uired and optional fields7 Field 4a* e Business $ransaction "escri/tion Business transaction code Values E5a*/le' 3$-843.

8ark this radio #utton. :pdate the following re uired and optional fields7 Field 4a* e +/. For the transaction <3$-843. +6 . acct for offsetting pstg "escri/tion For e)ery transaction you need to define a +./01/02 Version' Final . -s you can see.5C 6ork Instruction 4age7 0! of 0. 3-4 2. *t A this cost account Values E5a*/le' 2 !!!. account (except if you choose @endor or Customer posting). %ast changed on' !. only transactions rele)ant for cash payments are a)aila#le for posting. Click Create to complete your entry.= enter your cost account A the posting will #e as follows7 c) d) 'xpenses C$ cash %ournal.Treasury 4ew Business Transaction +0 .

. simply mark them #y pressing Select all press Post selection #utton. Both transactions7 cash receipt ( .5C 6ork Instruction 4age7 00 of 0.Treasury Cash -ournal . #utton. +8 .1 co*/any code 01./01/02 Version' Final 3-4 2.!!!. :pdate the following re uired and optional fields7 Field 4a* e -mount Cost Center "escri/tion -mount of the line item Cost Center num#er Values E5a*/le' 0!!! E5a*/le' 01++.. . +9 . . click Save sel.") and cash payment (0. $o sa)e your entry. +7 ..!!!. %ast changed on' !. -ll selected items will #e posted. $o post them.") are sa)ed in the system. $hen #utton.

Treasury 1. Cash Journal 1+ . Click Print cash -ournal Button . of 0. . Cash %ournal also allows you to print a cash report.5C 6ork Instruction 4age7 0. $he system will display a report of cash transactions for a specified period. . $he message #ar displays <message #ar text here= %ast changed on' !./01/02 Version' Final 3-4 2.