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RATIFICATION BOOKLET FOR THE PROPOSED

POST SETTLEMENT GOVERNANCE ENTITY
RANGITĀNE o MANAWATU SETTLEMENT TRUST
THAT IS PROPOSED TO RECEIVE, HOLD AND MANAGE
RANGITĀNE o MANAWATU
HISTORICAL TREATY OF WAITANGI SETTLEMENT


Ko te matanga o te whakaaro nui
Ku a mihia te waahi ngaro
Kua honorea te hunga wairua
Kua whakanui a nga mokopuna Mareikura o Rangitāne
No reira, Tihei mauri ora
Kororia, Honore, kia ihoa te Matua
Kaharawa
Nga taonga o tua haere, moe mai, moe mai.
Ko Tararua, Ruahine te maunga
Ko Manawatu te awa
Ko Kurahaupo te waka
Ko Te Awe Awe. Te Panau, Te Matai, Te Ra,
Te Rangi, Te Hemara nga apakura
Ko Nga Hineaute, Te Rangitepaia
Te Rangiaranaki, Nga Mairehau, Rangitauira, Nga
Kapuarangi nga hapu
Ko Rangitāne te Iwi
Tihei Mauri ora.
E kui ma, e koro ma, e raurangara ma, e hui hui mai nei
Kei te mihimihi i te wa, anei te kaupapa o
Tanenuiarangi ano,
Nga korerorero, nga moemoea, nga mahi, no reira
Tena koutou, tena koutou,
Tena koutou katoa
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PìxìnoNoNcn TnNcntn PìxìnoNoNcn TnNcntn
© Tanenuiarangi Manawatu Incorporated

At the creaon of great thoughts
We revere the Creator spirit
We honour those who have gone before we honour the
red feather of Rangitāne
Behold the energy of Life.
Glory to God on High
To those treasures who
Have le this world
May they rest in peace

Tararua & Ruahine are our mountains
Manawatu our River
Kurahaupo our Canoe

These are some of our Principal families
Te Awe Awe. Te Panau, Te Matai, Te Ra,
Te Rangi, Te Hemara nga apakura

These are our hapu
Nga Hineaute, Te Rangitepaia
Te Rangiaranaki, Nga Mairehau, Rangitauira,
Nga Kapuarangi

We are the people of Rangitāne
Behold the energy of life.

To our Elders and all chiefly persons here present, we
greet you.
This is our philosophy,
Discussions, vision, Our work

Greengs, Greengs,
Thrice Greengs to you all
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Tr Prrtì Tr Awr Awr Tr Prrtì Tr Awr Awr
© Tanenuiarangi Manawatu Incorporated


Contents Page No.

1. Principal Negonator’s Message 5
2. Introducnon 6
3. Background 6
4. Proposed Post Seulement Governance 7
Ennty Arrangements
5. Overview 7
6. Role of Proposed Seulement Governance 8
Ennty Trustees
7. Ongoing Beneficiary Informanon 9
8. The Company 10
9. Establishment of Rangitāne o Manawatu Trust 10
10. Ranficanon Process: 11
10.1. Ranficanon Process and Hui 11
10.2 . Ranficanon Outcome 12
10.3. Ranficanon Timeline 12
10.4. How to Cast Your Vote 13
10.5. The Vote 14
10.6. Nonficanon of Result 16
10.7. Confidennality 16


Appendix 1: 17
Analysis of Rangitāne o Manawatu Trust


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Tnmr tr rnNnu Tnmr tr rnNnu
© Tanenuiarangi Manawatu Incorporated

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© Tanenuiarangi Manawatu Incorporated
Principal Negonator’s Message

Kotokoto ana te Manawa ka hahae te tau o te ate, ki te hunga nā rātou tēnei
wharaunga kei taku tua kei taku aro i mata, E tāea ana te kī “He mahi piere
nuku tēnā”. Erangi pea ka mutu i konei, ka rere noa nga kupu whakamaanawa
i a tātou “me tū tātou i te tū a te Uru Kahikatea” ka tauāraia ko te Po ka
huraina ko te Ao, ko tātou ki konei e takatū ai ki taharangi nō reira, tēna
koutou, tēnā koutou, tēnā tātou katoa.

Rangitāne o Manawatu longstanding grievances with the Crown began shortly
aer our major land blocks were acquired by the Crown between 1858 and
1866. Thus in a very short me we effecvely became landless which caused
our tribal structures to breakdown, our way of life to be devastated, our
marginalisaon to occur and we have connued to suffer economically,
socially and culturally through to the present day.

The Treaty process which began in a modern context for us with the lodgement of Wai 182 in 1990 has
been a long and winding road spanning over two centuries and three decades. However the resilience
and fortude of our Negoators who began the process in 1997 and of those who have been le as
Kaiaki to complete negoaons with the Crown, are now ready to sele, to heal our past so that we can
move forward together.

We have for the most part completed Treaty Negoaons with the Crown and are thus now undertaking
the raficaon process for the Rangitāne o Manawatu Selement Trust. This Trust is the proposed Post
Selement Governance Enty (PSGE) that will receive, hold and manage the assets arising from the
Rangitāne o Manawatu Historical Treaty of Waitangi Claims Negoaons.

Thus in this booklet we set out informaon about the proposed Trust, the Raficaon process including
the locaon and dates of hui the Rangitāne o Manawatu Claimant Community are encouraged to aend
to receive a presentaon on the proposed PSGE and how Rangitāne o Manawatu beneficiaries can
parcipate in the vong process. Parcipaon in the vong process may occur whether or not one can
make it to a hui.

The vong process will be managed by Independent Elecon Services Limited, an organisaon based in
Auckland who are an independent electoral services provider.

To conclude the Rangitāne o Manawatu Negoators strongly encourage Rangitāne o Manawatu
beneficiaries to aend one of the hui being held and to parcipate in the vong process.

No reira, noho ora mai




Danielle Harris
Principal Negoator
Danielle Harris


2. INTRODUCTION

2.1 This raficaon booklet sets out the proposed post-selement governance enty (“PSGE”)
arrangements for Rāngitāne o Manawatu (“RoM”) including:

the purposes, principles, acvies, powers and dues of the PSGE;
the structure of the PSGE;
representaon on the PSGE, including how registered adult members can elect representa-
ves;
how decisions will be made by the PSGE;
how the PSGE will be accountable to its registered adult members, including how those mem-
bers will be kept informed about decisions that affect them;
how registered adult members can parcipate in the affairs of the PSGE; and
how the benefits will be allocated and distributed.

2.2 This booklet also outlines the vong process for rafying the PSGE.

2.3 Addional informaon by way of a full copy of the PSGE Deed of Trust (“Trust Deed”) can be
obtained from:

The Tanenuiarangi Manawatu Office (TMI): 140-148 Maxwells Line, PO Box 1341, Palmerston North
Phone: (06) 3531881 Fax: (06) 3531880 Email: danielle@rangitaane.iwi.nz
The Rangitāne o Manawatu website (RoM): www.tmi.maori.nz

The PSGE Deed will also be available for viewing at the Te Puni Kokiri Regional Offices in Whanganui, Lower Hu
and Palmerston North.


3. BACKGROUND

3.1 This raficaon booklet outlines the RoM proposal for post selement governance
arrangements through the Rangitāne o Manawatu Trust (the “RoM Trust”). It sets out the
proposed structure and funcons of the PSGE, (which is the RoM Trust) and also discusses:
how the PSGE may develop over me;
representaon on the PSGE; and
the interacon likely to occur between the company within the post-selement governance
structure.

3.2 The RoM claimant community is being asked to consider and vote on the proposed PSGE, the
RoM Trust. The inial trustees of the RoM Trust will be elected as part of an independent
vong process at the same me as RoM considers the deed of selement through the Deed of
Selement (DOS) raficaon process. Therefore there are no Trustees for the RoM PSGE that
can be set out in this booklet.

Rangitāne o Manawatu Post Seulement Governance Ennty Ranficanon
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© Tanenuiarangi Manawatu Incorporated


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© Tanenuiarangi Manawatu Incorporated
4. PROPOSED POST-SETTLEMENT GOVERNANCE ENTITY ARRANGEMENTS

4.1 As part of our raficaon process members of RoM are being asked to vote to approve the
proposed RoM PSGE. It has already been approved by the Crown, which provides assurance
that the enty meets accepted standards of good governance and fair representaon of
registered members.

4.2 Before any deed of selement (DOS) can be inialled by the Crown and RoM representaves
the Crown has required the PSGE to be rafied by the people of RoM.

4.3 As noted above the RoM Trust will be responsible for receiving, holding and managing the
DOS Treaty Selement redress from the Crown on behalf of RoM members.


5. OVERVIEW

5.1 The RoM Trust Deed clearly outlines the accountability and transparency mechanisms within
which the PSGE will operate.

5.2 The Structure:
Before Treaty Selement assets can be transferred, a legal structure referred to as the PSGE
must be in place to receive them. An overview of the proposed PSGE and how it fits within
the broader post-selement operang structure is detailed below. We have taken expert
advice to idenfy the best opon for the RoM PSGE, with the aim of achieving a simple,
flexible and tax effecve structure that complies with legislave requirements.

A new Trust called the Rangitāne o Manawatu Selement Trust (the “RoM Trust”) will be
established specifically as the receiving, holding and managing enty for the Treaty
Selement assets and redress.

The RoM Trust shall also establish a Company whose sole purpose shall be to manage the
redress of a commercial nature.

The intenon is that all the commercial assets and commercial redress received by the RoM
Trust shall be held post selement by the new company. This will enable all RoM Treaty
commercial redress interests to be managed by one commercial company.

The trustees will be responsible for the governance of the RoM Trust assets and will be
accountable to the RoM beneficiaries.

6. ROLE OF THE PSGE TRUSTEES
6.1 The role of the RoM Trust trustees will be to receive, on behalf of the RoM claimant
community, any Treaty assets transferring from the Crown, on behalf of all members of
RoM.
6.2 The trustees of the RoM Trust are also responsible for ensuring the protecon and
enhancement of these assets. A more detailed explanaon is outlined below.
6.3 The six inial trustees of the RoM Trust will be elected by way of an independent vong
process at the same me as RoM considers the proposed deed of selement. When elected
they will represent the following hapū:
Nga Hineaute;
Nga Mairehau;
Nga Rangitepaia;
Nga Rangiaranaki;
Nga Te Kapuārangi ki Manawatu; and
Nga Tauira to the extent only that descent can be traced from
Tanenuiarangi (Rangitāne).
6.4 The inial trustees of the RoM Trust will hold office through to the first
elecons which are set down to take place in the first year following the
Selement Date.
6.5 At the first annual meeng of the RoM Trust (to be held in the first year
following the Selement Date) three of the inial Trustees shall rere
and an elecon shall be held for their three trustee posions. The
remaining three inial trustees will rere the year aer that and an
elecon held for those posions. Trustees shall then hold office for
three years. This allows some connuity and ensures that some key
instuonal knowledge remains within the governance structure.
6.6 The Trustees will be responsible for:

seng the vision and strategic direcon of the RoM Trust;
reporng on the nature and scope of the acvies proposed by the RoM
Trust or any of its subsidiaries on an annual basis; and
preparing short, medium and long-term strategic plans for governance of selement assets.
6.7 The trustees will be responsible for the governance of the RoM Trust assets and will be
accountable to the RoM beneficiaries.
8 © Tanenuiarangi Manawatu Incorporated
Wì Mnnunì (Mntnì Tnun) Wì Mnnunì (Mntnì Tnun)

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© Tanenuiarangi Manawatu Incorporated
7. ONGOING BENEFICIARY INFORMATION
7.1 RoM registered members will receive noce of annual general meengs and special general
meengs through email or, if requested by the beneficiary, standard post. To ensure that the
informaon is disseminated as widely as possible, it will also be placed on the RoM Trust
website and where necessary in naonal and local newspapers.
7.2 The RoM Trust will hold annual general meengs for all the members of RoM where it will:
report on the operaons of the RoM Group for the past year;
present an annual report;
present the proposed annual plan;
announce any newly appointed trustees;
approve trustees remuneraon and appoint an auditor;
conduct any other nofied business; and
undertake any other general business.
7.3 The RoM Trust can call special general meengs of the
registered adult members of RoM for specific maers
that may arise.
7.4 ACCOUNTABILITY AND TRANSPARENCY
Registered adult members rights
The Trust Deed also provides for:

Elecon of trustees;
registered adult members of RoM to aend annual general meengs or special meengs, of
the RoM Trust and to parcipate in decisions at meengs, such as decisions on the level of
remuneraon to be paid to trustees;
a quorum of 30 registered adult members for annual general meengs or special meengs;
resoluons (except for Special Resoluons) require the approval of not less than a majority of
registered adult members;
special meengs to be called in a variety of circumstances, including by 10% of adult registered
members of RoM;
RoM registered adult members to aend these meengs and where a vote is required, they
may vote. All resoluons except for Special Resoluons to have the approval of not less than a
majority of registered adult members; and
the RoM Trust to establish a disputes commiee, to deal with parcular disputes as they arise.
Vong
When vong is required at any annual or special general meeng, every registered adult
member of RoM present shall have one vote .

8. THE COMPANY

8.1 Beneath the RoM Trust will sit one company that shall manage and administer commercial
assets that the RoM Trust allocates to it. These will be managed on a prudent commercial
basis with the objecve of increasing RoM economic base.

8.2 This company will be 100% owned by the RoM Trust, which will be responsible for
monitoring and overseeing the acvies of the company. The Board of Directors for the
company will possess the appropriate range and mix of business and commercial skills to
carry out their role of growing RoM economic base. The trustees of the RoM Trust will
appoint and remove the Directors. The Directors will be accountable to the RoM Trust
through preparaon of a strategic plan, a 5 year plan and an annual report outlining how the
company has fulfilled its objecves and principles. All reports prepared by the Directors
must meet the standards as outlined in the Companies Act 1993.


9. ESTABLISHMENT OF THE RoM TRUST

9.1 Successfully establishing the RoM Trust will be a crical task. In developing the RoM Trust, it
is believed that the proposal developed will serve RoM needs while fostering and protecng
its Tikanga. We believe that the structure is robust.

9.2 If the RoM Trust is rafied by the RoM claimant community it will be established at such
me as the RoM Trust considers necessary in light of the needs of the DOS.



10 © Tanenuiarangi Manawatu Incorporated
Palmerston North view over the Turitea/Arawaru – F. Augusts 1876 –
Courtesy of the National Library of New Zealand.

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© Tanenuiarangi Manawatu Incorporated
10. PSGE RATIFICATION PROCESS

10.1 PSGE RATIFICATION PROCESS AND HUI

RoM members are being asked to vote on whether they accept the proposed PSGE to receive,
hold and manage the Treaty selement redress on behalf of RoM members. The vonng period
will open on Monday 17 February 2014 and close on Monday the 17 March 2014 at 5.00pm.
RoM members can vote by postal or electronic ballot, or in person at one of the raficaon hui
(see following secon).

The RoM Negoators are holding a series of raficaon hui to give RoM the opportunity to receive
a presentaon on the proposed PSGE. This presentaon will be provided by RoM Legal Counsel. It
will also provide aendees an opportunity to raise quesons. These hui are intended to support
you (RoM members) in making your decision. The raficaon hui will be held throughout the
country during February/March 2014 as follows:

Because of the significance of this decision, the Negonators encourage you to auend at least
one ranficanon hui. You must whakapapa into RoM and be over the age of 18 to vote at these
hui.

All raficaon hui will be publicly nofied in relevant daily newspapers at least 21 days prior to
hui. Vong will be conducted in accordance with the vong procedures set out in this secon.


Place Venue Day Date Time
Hamilton


Kingsgate
100 Garne Avenue
Hamilton
Tuesday 25/02/14 6.00pm
Auckland


Holiday Inn Auckland Airport
2 Ascot Road
Airport Oaks
Auckland
Wednesday 26/02/14 7.00pm
Wellington


Bay Plaza Hotel
40-44 Oriental Parade
Wellington
Tuesday 04/03/14 7.00pm
Blenheim
Quality Hotel Malborough
20 Nelson Street
Blenheim
Wednesday 05/03/14 6.00pm
Hasnngs


Hawkes Bay Opera House
The Shakespeare Room
101 Hasngs Street South
Hasngs
Monday 10/03/14 6.00pm
Palmerston
North


Kingsgate Hotel
110 Fitzherbert Avenue
Palmerston North
Tuesday 11/03/14 6.00pm
Schedule of Ranficanon Hui

10.2 RATIFICATION OUTCOME

It is very important that you all parcipate in the process by vong. You can parcipate in
vong whether or not you can make it to a raficaon hui.

If a sufficient majority of those who parcipate in the raficaon process vote in support of
the PSGE Proposal, the deed of selement can then be inialled. Following inialling the
deed of selement all members of RoM will be asked to vote on whether or not to accept
the offer contained in the inialled deed of selement. At this me vong will also occur on
the inial Trustees to the PSGE. Should there be a sufficient majority of those who
parcipate in the raficaon vote in support of the Deed of Selement the RoM Negoators
will begin the establishment of the post-selement governance enty in preparaon for the
transfer of selement assets.

If the people of RoM accept the selement offer contained in the inialled deed of
selement, legislaon will then be passed through Parliament. The legislave process may
take up to one to two years to complete. The Negoators ancipate the Rangitāne o
Manawatu selement legislaon to be passed during 2015. Once the legislaon has passed
through Parliament the selement assets can be transferred to the PSGE.

If the PSGE Proposal is not rafied, then RoM Members will need to reassess their posion.

10.3 RATIFICATION TIMELINE
















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Date Key Event
Monday 3 February 2014 PSGE Raficaon Process commences
Monday 3 February 2014 PSGE Raficaon Booklet and vong papers posted to members.
Saturday 1 February 2014 Public Noce of Raficaon Period and Informaon hui commence
(NZ Herald- Auckland, Dominion Post – Wellington, Manawatu
Standard & Guardian – Palmerston North, Hawkes Bay Today – Has-
ngs, Waikato Times—Hamilton and The Marlborough Express—
Blenheim).
Monday 17 February 2014 Vong period opens.
Tuesday 25 February 2014 First Informaon Hui.
Monday 17 March 2014 at
5.00pm
Vong period closes.
Friday 21 March 2014 Vong results received by TMI.
Monday 24 March 2014 Vong results released to the Crown and ROM Whanui.

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© Tanenuiarangi Manawatu Incorporated
Members will be nofied of results in a special edion of Tino Rangaratanga Magazine and
on the TMI website:www.tmi.maori.nz.

The Negoators strongly recommend that RoM Members vote to accept the PSGE Proposal.



10.4 HOW TO CAST YOUR VOTE

To ensure the integrity of the raficaon process, the Negoators have engaged
Independent Elecon Services Limited, a company that specialises in conducng electoral
processes, to act as an Independent Returning Officer. The role of the Returning Officer
includes:

Distribuon of raficaon booklets;
Prinng and distribuon of vong papers;
Cross-referencing vong papers with informaon held on the TMI beneficiary register;
Operang the Elecon Hotline service;
Aendance at Raficaon Hui;
Receiving, collang and counng votes;
Verificaon of special votes; and
Subming a wrien report to TMI once the raficaon process has concluded.


Please note that TMI and the RoM Negonators will not be involved in the vonng
process once the vonng period commences. All inquiries should be made directly
to the Returning Officer. A free phone service is operanng for this poll. Please
call the Elecnon Hotline on 0800 922 822 or email the Returning Officer on
Info@elecnonservices.co.nz.









.


Crossing the Manawatu River – Use of Rangitāne waka – J. Pearse 1854.
Courtesy of the National Library of New Zealand.

10.5 THE VOTE
Members are being asked to vote on one resoluon. The resoluon is:

That I, as a member of Rangitāne o Manawatu,
1. ACCEPT the Rangitāne o Manawatu Seulement Trust as the proposed governance
ennty to receive, hold and manage the Treaty Seulement redress on behalf of
Rangitāne o Manawatū members.

RoM Members are entled, but not required, to vote. The Negoators stress the
importance of all eligible Members parcipang, and urge you to vote.


How to vote

There are three ways that you can cast your vote:























Note:
You can only use one of the three ways to vote. If you vote using more than one way,
your vote may be invalidated
14 © Tanenuiarangi Manawatu Incorporated
by post – a vong paper and a freepost envelope are included in
your vong pack. Fill in the vong paper and post it back; OR
online – you can vote online. Instrucons about how to
vote online are shown on your vong paper; OR
by hand – you can take your vong paper to a Raficaon
Hui and place it in the ballot box.

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© Tanenuiarangi Manawatu Incorporated

Vong on the resoluon closes on Monday the 17 March 2014 and your vote must be received by
the Returning Officer by 5pm on that date.

In order to vote, RoM need to confirm your whakapapa into Rangitāne o Manawatu. If you are
registered with TMI then this confirms your whakapapa into RoM. However if you are not
registered with TMI, you will need to register on the beneficiary form. You will see on the form
you have two choices.

If you do not wish to register with TMI you may register solely for the purpose of vong for or
against the proposed PSGE. In this case your registraon form will be destroyed ninety days aer
the outcome of the raficaon process has finally been determined. In this case you may also
obtain one of these registraon forms at the contact details below as well. Alternavely you
can register with TMI in which case your registraon will be added to the TMI Beneficiary
Database. You may also obtain a registraon form from Independent Elecon Services or
download one from the TMI Website below.

It is therefore very important you ck the right box on the TMI Registraon Form.

Contact Details: Tanenuiarangi Manawatu Incorporated
140-148 Maxwells Line
PO Box 1341 – Palmerston North
Phone: (06)353 1881
Fax: (06) 3531 880
Website: tmi@maori.iwi.nz


The RoM Whakapapa Commiee will connue to process and verify registraons up to four days
before the close of vong.


Close of vonng
Completed vong papers must be in the hands of the Returning Officer by close of vong.


Vonng closes at 5.00pm on Monday the 17 March 2014.






10.6 NOTIFICATION OF RESULT

As soon as TMI has been nofied of the confirmed vote count, we will advise you through a
special edion of our Tino Rangaratanga Magazine and on the TMI website.


10.7 CONFIDENTIALITY

Vong is by secret ballot and how you voted is kept extremely confidenal by the Returning
Officer.

Completed vonng papers go directly to the Returning Officer. No other party will have
access to the informanon on them. Confidennality is ensured through the allocanon of
unique idennficanon markers.

Vong papers will be destroyed by the Returning Officer ninety days aer the outcome of
the raficaon process has finally been determined.
16 © Tanenuiarangi Manawatu Incorporated
(A Drawing by JW Stewart of Puketotara Pa with Tama Te Panau
in the foreground when Wakefield visited Manawatu)

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Appendix 1:

The “20 Quesnons”


Analysis of the RoM Trust


INTRODUCTION
As part of the Crown process in approving a PSGE to receive, hold and manage assets from historical
Treaty of Waitangi Claims, the Crown as part of the process, assesses the PSGE against what is called “The
20 Quesons”.
These are thus discussed below with answers in respect of the proposed PSGE to receive, hold and
manage the RoM historical Treaty Assets.

GENERAL
In the 20 Quesons:
a beneficiary is a person who is entled to benefits from a deed of selement of historical claims
between Maori claimants and the Crown;
benefits can take a range of forms, and it is up to the PSGE to make the decisions on how those
benefits will be distributed.
the PSGE is the representave, accountable and transparent body which receives and manages
the selement on behalf of the claimant group. It will:
represent the claimants in regard to the selement, make decisions on how to manage any
redress received in the selement package (cash, properes and other redress); and
make decisions on how benefits (if any) are passed to the beneficiaries of the selement;
a registered member is a beneficiary who is registered with the PSGE;
a trustee is a person who is elected to the PSGE.

Quesnon 1:
What is the proposed PSGE and its structure?
The PSGE is the RoM Trust, a private trust. Under the Trust Deed, the RoM Trust is to establish,
oversee and monitor the operaons of the company which will be 100% owned and controlled by
the RoM Trust. The RoM Trust will have the power to appoint and remove the Directors of the
Company.
All assets held and income derived by any member of the RoM Group, including the Company shall
be held and derived for and on behalf of the RoM Trust.


Quesnon 2:
How was the proposed PSGE developed?
The PSGE was developed by TMI with input from RoM members. The beneficiaries will have an
opportunity to comment on the enty when it seeks to rafy the proposed PSGE. The raficaon
process will take around four weeks to implement and will include the following key elements:
a) six raficaon hui for adult iwi members;
b) three ways of vong by: the internet; postal ballot; ballot box- by the placing a vote in a ballot
box at one of the raficaon hui;
c) an independent scruneer and returning officer; and
d) a comprehensive communicaons strategy to ensure informaon is distributed to all
members to encourage parcipaon and registraon including a mail out of a plain English
summary of the governance proposals.

Quesnon 3:
What is the relaonship between the proposed new governance enty and exisng enes (if any) that
currently represent the claimant community?
The RoM Trust will be a separate stand alone legal body. Any exisng enes will connue and be
legally separate from the RoM Trust.

Representaon
Quesnon 4:
How can beneficiaries of the selement parcipate in the affairs of the PSGE?
The beneficiaries are present and future RoM members.
The RoM Trust’s purpose is to hold and manage assets on behalf of present and future RoM
members. The Trust Deed sets out the processes and rules relang to the registraon of members.
The RoM Trust is to establish a Membership Validaon Commiee. Unsuccessful applicants for
registraon may have their registraon reconsidered if they can produce new evidence relang to
their status as a member of RoM. Registered members over 18 years of age are eligible to be
nominated as a candidate for elecon as a trustee (baring certain members such as those
convicted of dishonesty and purely indictable offences, bankrupts etc) and are eligible to parcipate
in the elecon of the RoM Trust trustees.
Registered members are eligible to aend annual general meengs (to be held at least every 15
months), or special meengs, of the RoM Trust and to parcipate in decisions at these meengs, on
such maers as the level of remuneraon to be paid to trustees.
The Trust Deed makes provision for the appointment of a commiee whose role it is to make
determinaons and give guidance on any issue of RoM kanga, reo, korero and/or whakapapa that
is referred to it by the RoM Trust.

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Quesnon 5:
How do members have a say in who the representaves on the PSGE will be?
As noted above any eligible adult member may be nominated for elecon as a trustee and can
parcipate in the elecon of the RoM Trust trustees. The RoM Trust Deed makes provision for six
Inial Trustees. The Inial Trustees will be elected following an independent vong process at the
same me as the members of RoM consider the selement. Aer the elecon of the six Inial
Trustees the standard process will be for half the trustees to stand for elecon every three years
except where the number of nominaons does not exceed the number of trustees required.
The Trust Deed specifies that the RoM Trust must call for nominaons for trustee posions at least
three months before the annual general meeng. Noces must be made by post, newspaper
adversement and by any other means the RoM Trust determine.
Where an elecon is required noce must be given at least 28 days prior to the closing date for the
elecon. Noce is also required of the method by which votes may be cast. These noces are by:
posng noce to each member of RoM; adversements in newspapers; radio adversing; and
posng on the RoM website.
Vong is by way of secret ballot. Vong forms may be posted or returned by way of electronic
Form.

Quesnon 6:
How oen and how will the representaves change?
Trustees are elected for a three year period and are eligible for reappointment. There is provision
for trustees to be casual appointments following an elecon. Trustees can be terminated from
holding office if s/he:
a) reres from office by giving wrien noce to the RoM Trust or dies;
(b) completes his or her term of office and is not reappointed;
(c) refuses to act;
(d) is absent without leave from three consecuve ordinary meengs of the Trustees without
good reason or without the permission of the Chairperson;
(e) is convicted of an offence involving dishonesty as defined in secon 2(1) of the Crimes Act
1961, or an offence under secon 373(4) of the Companies Act 1993 (unless that person is an
eligible individual for the purposes of the Criminal Records (Clean Slate) Act 2004);
(f) is bankrupt or makes any composion or arrangement with his or her creditors;
(g) is convicted of an indictable offence; or
(h) becomes subject to a compulsory treatment order under the Mental Health (Compulsory
Treatment and Assessment) Act 1992 or becomes subject to a care and protecon order
under the Protecon of Personal and Property Rights Act 1988; or
(i) is removed from the office of trustee for acng in a manner likely to bring the RoM Trust into
disrepute.


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Accountability
Quesnon 7:
What are the purposes, principles, acvies, powers and dues of the PSGE and any bodies accountable
to it?
The purpose of the RoM Trust is to receive, manage and administer the RoM Trust assets on behalf
of and for the benefit of the present and future RoM members. The company is accountable to the
RoM Trust.

Quesnon 8:
Which decisions will members have a say in and how?
As noted in Queson 4 above registered adult members are eligible to aend annual general
meengs (to be held at least every 15 months), or special meengs, of the RoM Trust and to
parcipate in decisions at meengs, such as decisions on the level of remuneraon to be paid to
trustees. At annual general meengs or special meengs a quorum of 30 members is required.
Resoluons (except for Special Resoluons) require the approval of not less than majority
of members.

The Trust Deed also provides for special meengs to be called in a variety of circumstances,
including by 10% of adult registered members of RoM. RoM members may aend these
meengs and where a vote is required, they may vote. All resoluons except for Special
Resoluons require the approval of not less than a majority of members. The Trust Deed provides
for the RoM Trust to establish a disputes commiee, to deal with parcular disputes as they arise.
The commiee has the power to convene a general meeng of RoM in order to discuss the maers
that are in dispute.

Quesnon 9:
How are decisions made by the PSGE?
The trustees determine the frequency of their meengs as they think fit. Wrien noce of
meengs is to be sent to trustees at least seven days before a meeng. Four trustees shall
constute a quorum at meengs.

At the first meeng following an elecon a Chairperson will be appointed. Decisions are made by
majority vote and the Chairperson holds the casng vote.

Quesnon 10:
Who will manage the redress received in the selement?
The PSGE is the RoM Trust. Under the Trust Deed the RoM Trust is to establish and oversee the
operaons of the company which will be 100% owned and controlled by the RoM Trust. The RoM
Trust will have the power to appoint and remove the Directors.

Quesnon 11:
Who will determine what benefits are made available to beneficiaries?
The RoM Trust trustees have overall responsibility for determining benefits for members of RoM.



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Quesnon 12:
What are the criteria for determining how benefits are allocated and distributed?
The trustees have discreon in the allocaon and distribuon of benefits.

Quesnon 13:
How will the people managing assets and determining benefits be accountable to beneficiaries?
The RoM Trust must, within five months of the end of each income year have prepared an annual
report of the affairs of the RoM Group.
The RoM Trust must also ensure that consolidated financial statements for each income year are
audited by a chartered accountant in public pracce.
The RoM Trust shall ensure that all annual reports by the Company comply in all respects with the
requirements of the Companies Act 1993.
The following plans, reports and minutes are to be held at the RoM Trust offices and made
available for inspecon by any member of RoM:
(a) the Annual Report for each of the preceding three Income Years;
(b) the Consolidated Financial Statements for the preceding three Income Years;
(c) the Annual Plan;
(d) the Five Year Plan;
(e) the Strategic Plan;
(f) the minute book kept in accordance with clause 14.14 of all decisions taken and business
transacted at every annual general meeng and special general meeng;
(g) their own personal details on the Register;
(h) the current Trust Deed; and
(i) the current constuon of the Company.

At the annual general meeng the RoM Trust must report to on the accounts, operaons and
plans of the Trust.


Quesnon 14:
What are the rules under which the PSGE and any bodies accountable to it operate?
The Trust Deed sets out the rules around the operaon of the RoM Trust. The Trust Deed is
available at the offices of the RoM Trust.
Reports by the company must comply with the Companies Act 1993.



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Quesnon 15:
Are there any interim governance arrangements in the period between the establishment of the PSGE
and the date that the selement assets are transferred? If so, what are they?
Six Inial Trustees will be elected by the members of RoM at the same me to manage the RoM
Trust affairs prior to the standard elecon cycle. They will hold full powers.

Quesnon 16:
How will the structure and the rules of the PSGE and any bodies accountable to it be changed?
The Trust Deed may be amended revoked or added to by a special resoluon passed by a 75%
majority of registered adult members vong at a Special General Meeng, in accordance with the
Trust Deed vong requirements. No amendment can be made to the Trust Deed in respect to:
changes of the Trust’s Objects and Purposes so that the Trust is no longer required to act for;
the collecve benefit of the present and future members of Rangitāne o Manawatu;
the limitaons on amendment;
the provisions relang to the terminaon of the RoM Trust;
changes required for a Special Resoluon;
changes to membership and beneficiaries of the RoM Trust.

Quesnon 17:
What are the planning/monitoring/review processes for decisions of the PSGE?
The planning documents required are set out in the answer to queson 13. The RoM Trust’s
performance can be reviewed at the annual general meeng where it will report against the
planning documents.
The Trust Deed requires that the RoM Trust shall ensure that all reports by the company include a
comparison of their performance against their annual plans for that Income Year and their
medium and longer term planning objecves (as set out in the Five Year Plans and Strategic Plans).







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Quesnon 18:
What if members do not agree with a decision made by the PSGE?
The Trust Deed requires the RoM Trust to establish a disputes commiee (in relaon to parcular
disputes) which can deal with a wide range of complaints and has the power to convene a general
meeng of Rangitāne o Manawatu in order to discuss the maers that are in dispute.


Transparency
Quesnon 19:
How oen will accounts be prepared and audited?
The RoM Trust must ensure that the consolidated financial statements for each income year are
audited by a chartered accountant in public pracce. No trustee or employee of the RoM Trust
may be appointed as auditor.
The accounts are presented at the annual general meeng and are available to members at the
offices of the RoM Trust.


Quesnon 20:
Will beneficiaries receive informaon about decisions that affect them? How? How oen
Copies of the Trust Deed, annual reports, minutes of annual general meengs are available at the
offices of the RoM Trust.






140-148 Maxwells Line, PO Box 1341 Palmerston North Ph (06) 353 1881 Fax (06) 353 1880
email: tmi@rangitaane.iwi.nz