You are on page 1of 14

EhP2 for SAP SRM 7.0 EhP6 for ERP 6.

0 October 2013 English

Self-Service Procurement (SRM@ERP) (S20)


()siness Process Doc)ment tion

SAP AG Dietm r!"o##!Allee 16 6$1$0 % ll&orf Germ n'

SAP Best Practices

Self!Ser*ice Proc)rement +SRM,ERP- +S20-. (PD

Copyright
/ 2013 SAP AG or n SAP ffili te com# n'. All rights reser*e&. 0o # rt of this #)blic tion m ' be re#ro&)ce& or tr nsmitte& in n' form or for n' #)r#ose 1itho)t the e2#ress #ermission of SAP AG. 3he inform tion cont ine& herein m ' be ch nge& 1itho)t #rior notice. Some soft1 re #ro&)cts m r4ete& b' SAP AG n& its &istrib)tors cont in #ro#riet r' soft1 re com#onents of other soft1 re *en&ors. 0 tion l #ro&)ct s#ecific tions m ' * r'. 3hese m teri ls re #ro*i&e& b' SAP AG n& its ffili te& com# nies +5SAP Gro)#5- for inform tion l #)r#oses onl'6 1itho)t re#resent tion or 1 rr nt' of n' 4in&6 n& SAP Gro)# sh ll not be li ble for errors or omissions 1ith res#ect to the m teri ls. 3he onl' 1 rr nties for SAP Gro)# #ro&)cts n& ser*ices re those th t re set forth in the e2#ress 1 rr nt' st tements ccom# n'ing s)ch #ro&)cts n& ser*ices6 if n'. 0othing herein sho)l& be constr)e& s constit)ting n &&ition l 1 rr nt'. SAP n& other SAP #ro&)cts n& ser*ices mentione& herein s 1ell s their res#ecti*e logos re tr &em r4s or registere& tr &em r4s of SAP AG in Germ n' n& other co)ntries. Ple se see htt#.77111.s #.com7cor#or te!en7leg l7co#'right7in&e2.e#28tr &em r4 for &&ition l tr &em r4 inform tion n& notices.

/ SAP AG P ge 2 of 19

SAP Best Practices

Self!Ser*ice Proc)rement +SRM,ERP- +S20-. (PD

Icons
Icon Me ning : )tion E2 m#le 0ote Recommen& tion S'nt 2 E2tern l Process ()siness Process Altern ti*e7Decision :hoice

!ypogr phic Conventions


!ype Style Example text "escription %or&s or ch r cters th t ##e r on the screen. 3hese incl)&e fiel& n mes6 screen titles6 #)shb)ttons s 1ell s men) n mes6 # ths n& o#tions. :ross!references to other &oc)ment tion. Em#h si;e& 1or&s or #hr ses in bo&' te2t6 titles of gr #hics n& t bles. 0 mes of elements in the s'stem. 3hese incl)&e re#ort n mes6 #rogr m n mes6 tr ns ction co&es6 t ble n mes6 n& in&i*i&) l 4e' 1or&s of #rogr mming l ng) ge6 1hen s)rro)n&e& b' bo&' te2t6 for e2 m#le6 SE=E:3 n& >0:=?DE. Screen o)t#)t. 3his incl)&es file n& &irector' n mes n& their # ths6 mess ges6 so)rce co&e6 n mes of * ri bles n& # r meters s 1ell s n mes of inst ll tion6 )#gr &e n& & t b se tools. @e's on the 4e'bo r&6 for e2 m#le6 f)nction 4e's +s)ch s ENTER 4e'.
F2-

E2 m#le te2t E<AMP=E 3E<3

Example text

EXAMPLE TEXT

or the

Example text <Example text>

E2 ct )ser entr'. 3hese re 1or&s or ch r cters th t 'o) enter in the s'stem e2 ctl' s the' ##e r in the &oc)ment tion. A ri ble )ser entr'. Pointe& br c4ets in&ic te th t 'o) re#l ce these 1or&s n& ch r cters 1ith ##ro#ri te entries.

/ SAP AG P ge 3 of 19

SAP Best Practices

Self!Ser*ice Proc)rement +SRM,ERP- +S20-. (PD

Content
1P)r#ose....................................................................................................................................... B 2PrereC)isites................................................................................................................................ B Prelimin r' Ste#s....................................................................................................................... B 2.1.1Determining the ?R= for the S'stem =ogon +Port l- ......................................................B 2.1.2Determining the ?R= for the S'stem =ogon +0%(:-.....................................................B Roles.......................................................................................................................................... 6 Process O*er*ie1 3 ble................................................................................................................ 7 Process Ste#s................................................................................................................................ D :re te Sho##ing : rt................................................................................................................. D A##ro*e Sho##ing : rt.............................................................................................................. $ Dis#l ' P)rch se Or&er +in ERP-............................................................................................... $ Dis#l ' Sho##ing : rt St t)s.................................................................................................. 10 :re te :onfirm tion +in SRM-.................................................................................................. 10 :re te :onfirm tion +in ERP-................................................................................................... 11 :hec4 P)rch se Or&er "istor' +in ERP-..................................................................................12 2.2:re te S)##lier >n*oice +in SRM-........................................................................................12 2.2.1:re ting S)##lier >n*oice 1ith Reference to P)rch se Or&er +in SRM-.................13 2.3:re te S)##lier >n*oice +in ERP-.........................................................................................19 2.3.1:re ting S)##lier >n*oice 1ith Reference to P)rch se Or&er +ERP-......................19

/ SAP AG P ge 9 of 19

SAP Best Practices

Self!Ser*ice Proc)rement +SRM,ERP- +S20-. (PD

Self-Service Procurement (SRM@ERP) # Purpose


3he #)r#ose of this &oc)ment is to #ro*i&e &et ile& &escri#tion of the Self!Ser*ice Proc)rement b)siness #rocess for the :l ssic scen rio 1ithin the SAP SRM. 3he #rocess en bles #)rch sing em#lo'ee to or&er goo&s or ser*ices from s)##lierEs online c t log 1ith sho##ing c rt n& lso to chec4 the st t)s of the or&ere& goo&s n& ser*ices. S)bseC)entl'6 the s me #)rch sing em#lo'ee confirms the goo&s n& ser*ices in SRM fter the' re recei*e& or com#lete&. >nste & of cre ting the confirm tion in SRM6 it is #ossible to cre te the goo&s recei#t n& in*oice in ERP. (oth o#tions re &escribe& 1ithin this &oc)ment n& c n be )se&. 3his ()siness Process Doc)ment tion g)i&es 'o) thro)gh the ste#s reC)ire& to cre te sho##ing c rt 1ith n ##ro* l 1or4flo1 incl)&ing st t)s tr c4ing for monitoring the #rogress of the sho##ing c rt. >t lso &escribes the ste#s for cre ting confirm tion n& in*oice 1ith reference to the #)rch se or&er &oc)ment th t is cre te& in the SAP ERP s'stem.

2 Prere$uisites
Prelimin ry Steps
2%#%# &se
>n this ste#6 'o) &etermine the ?R= to log on to 'o)r SAP s'stem for self!ser*ice #roc)rement *i the #ort l.

"etermining the &R' for the System 'ogon (Port l)

Proce(ure
3he n 1. 2. 3. me of the # th for the logon # ge is conc ten te& s follo1s. Protocol. http or https )*"+. F)ll' G) lifie& Dom in 0 me H s4 'o)r &ministr tor Port, form)l .B0000 I +s'stem n)mber J100- I ser*ice n)mber +'o)r s'stem &ministr tor 4no1s the s'stem n)mber6 ser*ice n)mber &efine& +00Hhtt#6 01Hhtt#s9. At the en& -ir.-port l For e2 m#le. htt#.77host.&om in.B00007irK7#ort l Enter the # th n me in the &&ress line of 'o)r bro1ser n& choose Enter.

Result
Lo) c n log on to the SAP ()siness S)ite s'stem n& boo4m r4 the ?R=. >n the follo1ing sections6 this ?R= is referre& to s /S0'ogon0p ge%

2%#%2 &se

"etermining the &R' for the System 'ogon (+1/C)

>n this ste#6 'o) fin& o)t the ?R= to log on to 'o)r SAP s'stem for self!ser*ice #roc)rement *i the 0et%e *er ()siness :lient +0%(:-.

/ SAP AG P ge B of 19

SAP Best Practices

Self!Ser*ice Proc)rement +SRM,ERP- +S20-. (PD

Proce(ure
1. 3he n me of the # th for the logon # ge is conc ten te& s follo1s. htt#s.77M1eb ser*erN.M#ortN7Mn1bc ser*iceN +for e2 m#le6 htt#s.77)2cir&e.1&f.s #.cor#.993207&ef )ltOhost7s #7bc7n1bc-.

Lo) c n c ll )# the tr ns ction SM>:M n& choose Go to Services (Shift+F1) to fin& o)t the %eb ser*er n& #ort * l)e. ?se the inform tion #ro*i&e& in SAP 0ote 136D177 to &etermine the correct SAP 0et%e *er ()siness :lient +0%(:- ser*ice. 2. Enter the # th n me into the bro1serEs &&ress line n& choose Enter.

Result
Lo) c n log on to the SAP ()siness S)ite s'stem n& boo4m r4 the ?R=. >n the follo1ing sections6 this ?R= is referre& to s /S0'ogon0p ge%

3his &oc)ment &escribes onl' the cti*ities for the #ort l en*ironment bec )se the 0%(: is o#tion l.

Roles
&se
3he follo1ing roles m)st be * il ble in 'o)r s'stem to test this scen rio in the SAP 0et%e *er ()siness :lient +0%(:-. 3he roles liste& belo1 m)st be ssigne& to the s'stem )sers testing this scen rio.

Prere$uisites
3he roles h *e been ssigne& to the )sers 1ho re testing this scen rio. &ser Em#lo'ee System &ser EMP=OLEE1 Initi l !echnic l role n me P ss2or( Miniti lN 7SAPSRM7EMP=OLEE :h nge t first logon Process step ! ! ! M n ger O#er tion l P)rch ser MA0AGER1 P?R:"ASER1 7SAPSRM7MA0AGER 7SAPSRM7OPOP?R:"ASER SAPOA>OOP?R:"ASER!S ! ! ! :re te sho##ing c rt Dis#l ' sho##ing c rt st t)s :re te confirm tion A##ro*e sho##ing c rt Dis#l ' #)rch se or&er :hec4 #)rch se or&er histor'

/ SAP AG P ge 6 of 19

SAP Best Practices

Self!Ser*ice Proc)rement +SRM,ERP- +S20-. (PD

Process 3vervie2 ! 4le


Process step E5tern l process reference P /usiness con(ition P &ser !r nsction co(e P E5pecte( results

:re te sho##ing c rt A##ro*e sho##ing c rt Dis#l ' #)rch se or&er

Em#lo'ee +SRM cti*it'M n ger +SRM cti*it'O#er tion l P)rch ser +ERP cti*it'Em#lo'ee +SRM cti*it'Em#lo'ee +SRM cti*it'O#er tion l P)rch ser +ERP cti*it'O#er tion l P)rch ser +ERP cti*it'Em#lo'ee +SRM cti*it'O#er tion l P)rch ser +ERP cti*it'-

Sho##ing c rt is cre te& in the SAP SRM s'stem Sho##ing c rt is ##ro*e& in the SAP SRM s'stem P)rch se or&er is &is#l 'e& in the SAP ERP s'stem Sho##ing c rt st t)s is &is#l 'e& in the SAP SRM s'stem :onfirm tion is cre te& in the SAP SRM s'stem

ME230

Dis#l ' sho##ing c rt st t)s

:re te confirm tion

:re te confirm tion

M>GO

:onfirm tion is cre te& in the SAP SRM s'stem P)rch se or&er histor' is &is#l 'e& in the SAP ERP s'stem S)##lier in*oice is cre te& in the SAP SRM s'stem

:hec4 #)rch se or&er histor'

ME230

:re te s)##lier in*oice :re te s)##lier in*oice

M>RO

S)##lier in*oice is cre te& in the SAP SRM s'stem

/ SAP AG P ge 7 of 19

SAP Best Practices

Self!Ser*ice Proc)rement +SRM,ERP- +S20-. (PD

Process Steps
3his SAP SRM SSP r #i&!&e#lo'ment sol)tion &oes not fe t)re ll of the * il ble SAP SRM f)nctions. 3he follo1ing f)nction6 for e2 m#le6 is not #reconfig)re& 1ithin this scen rio. ! ?se of tt chments n& tr nsfer to the SAP ERP b c4!en& client 3o )se this f)nction6 'o) m)st com#lete &&ition l config)r tion ste#s in the SAP Reference >MG.

Cre te Shopping C rt
&se
>n this cti*it'6 'o) log on to the SAP SRM ser*er n& cre te sho##ing c rt 1ith c t log item.

Prere$uisites
At le st one s)##lier c t log h s been config)re&.

Proce(ure
1. =og on to the SAP SRM interf ce s n em#lo'ee )sing the follo1ing lin4 on 'o)r front!en& P:. S6P SRM ?ser =in4 Em#lo'ee (SO=ogonO# ge

2. :hoose Employee Self-Services in the #ort l. 3. :hoose Shop in the sho##ing re n& select one of 'o)r s)##lierEs c t log. n& && it to the b s4et in the c t log

9. Select t le st one item6 s#ecif' the C) ntit' ##lic tion. B. :hoose Transfer.

6. 3he selecte& item h s been &&e& to the SAP SRM sho##ing c rt. Lo) re in ste# 2 of the sho##ing c rt 1i; r&. 7. :hoose the Details #)shb)tton to &is#l ' the item &et ils. >n the Sources of Supply Service !"ents section6 ens)re th t so)rce of s)##l' h s lre &' been ssigne&. >f not6 'o) sho)l& be ble to ssign s)##lier co&e6 n info recor& or e*en contr ct +onl' if the three recor&s mentione& re * il ble in the SAP ERP s'stem- m n) ll' b' choosing !ssi"n Supplier fter selecting the necess r' so)rces of s)##l' & t . D. :hoose #ext$ Lo) re no1 in ste# 3 of the sho##ing c rt 1i; r&. Lo) c n ren me the sho##ing c rt. (' &ef )lt6 'o)r sho##ing c rt n me sho1s 'o)r )ser n me n& the & te n& time 1hen the sho##ing c rt 1 s cre te&. A##en& the term %& to the &ef )lt sho##ing c rt n me n& contin)e b' choosing 'r(er. 3he ##ro* l 1or4flo1 is triggere&.

/ SAP AG P ge D of 19

SAP Best Practices

Self!Ser*ice Proc)rement +SRM,ERP- +S20-. (PD

Result
Lo) h *e s)ccessf)ll' cre te& sho##ing c rt in ste# 3 of the sho##ing c rt 1i; r& n& for1 r&e& the sho##ing c rt reC)est to the ##ro*ing m n ger. :lose the c)rrent bro1ser 1in&o1. %ith the Shoppin" !rea in the )ser men)6 'o) c n no1 chec4 the st t)s of 'o)r sho##ing c rt. Select the Shoppin" )arts in the #erson l obKect 1or4list +PO%=- C)eries n& refresh them. Se rch for the sho##ing c rt 1ith the n me s#ecifie& bo*e n& chec4 the st t)s fiel&. 3he st t)s sho)l& be !*aitin" !pproval$

6pprove Shopping C rt
&se
>n this section6 the sho##ing c rt is s)bKecte& to ##ro* l.

Proce(ure
1. =og on to the SAP SRM interf ce s P:. S6P SRM ?ser =in4 M n ger (SO=ogonO# ge m n ger )sing the follo1ing lin4 on 'o)r front!en&

2. :hoose &urchasin" in the #ort l to &is#l ' n o*er*ie1 of &oc)ments th t h *e &ifferent st t)ses +s)ch s a*aitin" approval-. 3. Select the sho##ing c rt th t 'o) cre te& in ste# 9.1. 9. :hec4 the &et ils of the sho##ing c rt. :hoose !pprove to ##ro*e the sho##ing c rt.

Result
Lo) h *e s)ccessf)ll' ##ro*e& sho##ing c rt.

"ispl y Purch se 3r(er (in ERP)


Prere$uisites
A sho##ing c rt in the SAP SRM s'stem h s been cre te& n& or&ere& s)ccessf)ll' in the SAP ERP s'stem. Lo) h *e chec4e& the st t)s of the sho##ing c rt n& i&entifie& the #)rch se or&er n)mber gener te& for the sho##ing c rt.

Proce(ure
3ption #, S6P 7r phic l &ser Interf ce (S6P 7&I) 1. Access the tr ns ction )sing one of the follo1ing n *ig tion o#tions. S6P menu !r ns ction co(e +o"istics ,aterials ,ana"ement &urchasin" &urchase 'r(er Display ME230

/ SAP AG P ge $ of 19

SAP Best Practices

Self!Ser*ice Proc)rement +SRM,ERP- +S20-. (PD

2. :hoose the 'ther &urchase 'r(er push-utton an( enter the #)rch se or&er n)mber. 3. :hoose the 'ther Document #)shb)tton to &is#l ' the #)rch se or&er &oc)ment. 0o1 'o) c n *erif' the &et ils of 'o)r #)rch se or&er. 3ption 2, S6P +et1e ver /usiness Client (S6P +1/C) 1. =og on to the SAP ERP interf ce s n O#er tion l P)rch ser )sing the follo1ing lin4 on 'o)r front!en& P:. S6P ERP ?ser =in4 O#er tion l P)rch ser (SO=ogonO# ge

2. On the first screen of the 0%(: interf ce6 'o) c n fin& the )ser men) on the left n& the ##lic tion re on the right of the screen. 3. 3o n *ig te to the 1or4 center6 choose &urchasin" on the hori;ont l n *ig tion b r. >n the 1or4 center6 choose &urchasin" n& select from )ser men) &urchase 'r(ers Display &urchase 'r(er to &is#l ' the #)rch se or&er &oc)ment.

"ispl y Shopping C rt St tus


&se
>n this cti*it'6 'o) chec4 the sho##ing c rt st t)s in the SAP SRM s'stem.

Proce(ure
1. =og on to the SAP SRM interf ce s n em#lo'ee )sing the follo1ing lin4 on 'o)r front!en& P:. S6P SRM ?ser =in4 Em#lo'ee (SO=ogonO# ge

2. :hoose Employee Self-Services in the #ort l. 3. >n the Shoppin" !rea6 'o) c n no1 chec4 the st t)s of 'o)r sho##ing c rt. Select the Shoppin" )arts in the PO%= C)eries n& refresh them or fin& 'o)r sho##ing c rt 1ith the !(vance( Search f)nction. Select 'o)r sho##ing c rt n& chec4 the &et ils. 9. 3o chec4 the #)rch se or&er n)mber th t 1 s cre te& fter ##ro* l in the SAP SRM s'stem6 'o) h *e to n *ig te to the &oc)ment item &et ils. Select the ro1 cont ining 'o)r sho##ing c rt n& choose Display. B. >n the .elate( Documents section6 'o) c n fin& the #)rch se or&er n)mber for the sho##ing c rt in the SAP SRM s'stem.

Cre te Confirm tion (in SRM)


&se
>n this cti*it'6 'o) cre te confirm tion +goo&s recei#t- fter 'o) h *e recei*e& the m teri ls or ser*ices from the s)##lier.

Prere$uisites
Lo) h *e or&ere& the sho##ing c rt s)ccessf)ll' n& / SAP AG P ge 10 of 19 #)rch se or&er h s been ssigne&.

SAP Best Practices

Self!Ser*ice Proc)rement +SRM,ERP- +S20-. (PD

Proce(ure
1. =og on to the SAP SRM interf ce s n em#lo'ee )sing the follo1ing lin4 on 'o)r front!en& P:. S6P SRM ?ser =in4 Em#lo'ee (SO=ogonO# ge

2. :hoose Employee Self-Services in the #ort l. 3. >n the Shoppin" !rea6 'o) c n chec4 the st t)s of 'o)r sho##ing c rt. Select the Shoppin" )arts in the PO%= C)eries n& refresh them or fin& 'o)r sho##ing c rt )sing the !(vance( Search f)nction. 9. Select the ro1 cont ining the sho##ing c rt n& choose )reate )onfirmation. B. Enter &escri#tion in the )onfirmation #ame fiel& n& e&it the &eli*er' & te +if necess r'-6 1hich is lso the s'stem & te. 6. Enter the C) ntit' for confirm tion in the )onfirm /uantity fiel&. Lo) c n lso choose )opy !ll 'utstan(in" /uantities if 'o) 1 nt the s'stem to #ro#ose the * il ble C) ntit' for confirm tion. 7. :hoose )onfirm.

Result
Lo) h *e s)ccessf)ll' cre te& confirm tion. Lo) h *e )#& te& the confirm tion &et ils in the #)rch se or&er histor'.

Cre te Confirm tion (in ERP)


&se
>n this cti*it'6 'o) cre te confirm tion +goo&s recei#t- fter 'o) h *e recei*e& the m teri ls or ser*ices from the s)##lier.

Prere$uisites
Lo) h *e or&ere& the sho##ing c rt s)ccessf)ll' n& #)rch se or&er h s been ssigne&.

Proce(ure
S6P 7r phic l &ser Interf ce (S6P 7&I) ERP 1. Access the tr ns ction )sing one of the follo1ing n *ig tion o#tions. S6P Menu +o"istics ,aterials ,ana"ement 0nventory ,ana"ement Goo(s ,ovement Goo(s .eceipt 1 For &urchase 'r(er 1 G. for &urchase 'r(er O#er tion l #)rch ser

&ser

2. :hoose Enterin" a Goo(s .eceipt for a &urchase 'r(er (Tco(e ,0G')$ 3. Enter the #)rch se or&er n)mber )sing the F2 Search f)nction. 9. Select the Execute b)tton. / SAP AG P ge 11 of 19

SAP Best Practices

Self!Ser*ice Proc)rement +SRM,ERP- +S20-. (PD

B. 3he s'stem 1ill #ro#ose & t from the #)rch se or&er +for e2 m#le6 the m teri l or&ere&6 its C) ntit'6 n& so on-. 6. A&& the Deli*er' 0ote 0)mber. 7. On the ,aterial t b # ge6 fl g the fiel& 0tem '3 +in&ic tes th t 'o) re #osting mo*ement for this item-. D. :hoose the Save b)tton to confirm the &oc)ment. goo&s

Result
Lo) h *e s)ccessf)ll' cre te& confirm tion. Lo) h *e )#& te& the confirm tion &et ils in the #)rch se or&er histor'.

Chec8 Purch se 3r(er 9istory (in ERP)


Prere$uisites
A confirm tion h s been cre te& for the #)rch se or&er.

Proce(ure
3ption #, S6P 7r phic l &ser Interf ce (S6P 7&I) 1. Access the tr ns ction )sing one of the follo1ing n *ig tion o#tions. S6P menu !r ns ction co(e +o"istics ,aterials ,ana"ement &urchasin" &urchase 'r(er Display ME230

2. :hoose 'ther &urchase 'r(er +Shift + F4-5 an( enter the #)rch se or&er n)mber. 3. :hoose 'ther Document to &is#l ' the #)rch se or&er &oc)ment. 0o1 'o) c n *erif' the goo& recei#ts &et ils on the item &urchase 'r(er 6istory t b # ge. 3ption 2, S6P +et1e ver /usiness Client (S6P +1/C) 1. =og on to the SAP ERP interf ce s n O#er tion l P)rch ser )sing the follo1ing lin4 on 'o)r front!en& P:. S6P ERP ?ser =in4 O#er tion l P)rch ser (SO=ogonO# ge

2. On the first screen of the 0%(: interf ce6 'o) c n fin& the )ser men) on the left n& the ##lic tion re on the right of the screen. 3o n *ig te to the 1or4 center6 choose E.& on the hori;ont l n *ig tion b r. 3. >n the 1or4 center6 choose &urchasin" n& choose Dis#l ' &urchase 'r(ers in the )ser men) to &is#l ' the #)rch se or&er &oc)ment.

2%2 Cre te Supplier Invoice (in SRM)


&se
>n this section6 S)##lier >n*oice is cre te& either fter 'o) h *e recei*e& the m teri ls or ser*ices from the s)##lier6 or &irectl' fter the #)rch se or&er 1 s cre te&. %hether 3!1 ' or 2!1 ' m tch ##lies6 &e#en&s on 1hether the goo&s recei#t in&ic tor is set in the #)rch se or&er. 3his in&ic tor s#ecifies 1hether goo&s recei#t is llo1e& n& e2#ecte& for the or&er item. >f / SAP AG P ge 12 of 19

SAP Best Practices

Self!Ser*ice Proc)rement +SRM,ERP- +S20-. (PD

the in&ic tor is set6 the or&er item is rele* nt to in*entor' m n gement. >f no goo&s recei#t in&ic tor is set6 the S)##lier >n*oice c n be #oste& for the #)rch se or&er &irectl'. 3his setting is b se& on the or&er t'#e in SAP ERP.

Prere$uisites
Lo) h *e cre te& n& or&ere& the sho##ing c rt s)ccessf)ll' n& #)rch se or&er 1 s cre te& s)bseC)entl'. P)rch se or&er items 1ith the goo&s recei#t in&ic tor set reC)ire goo&s recei#t or confirm tion before S)##lier >n*oice c n be entere&. Ser*ice items reC)ire ser*ice entr' n& rele se +in ERP- or confirm tion of ser*ice #erform nce in SAP SRM.

2%2%# Cre ting Supplier Invoice 2ith Reference to Purch se 3r(er (in SRM) Proce(ure
1. =og on to the SRM interf ce s n em#lo'ee )sing the follo1ing lin4 on 'o)r front!en& P:. S6P SRM ?ser =in4 Em#lo'ee (SO=ogonO# ge

2. On the first screen of the 0%(: interf ce6 'o) 1ill fin& the )ser men) on the left n& the ##lic tion re on the right of the screen. :hoose Shoppin" !rea in the )ser men). 3. :hoose 0nvoices )re(it ,emos in the PO%= C)eries. :hoose the cti*e )reate 0nvoice list bo2 n& fin& the 0nvoice entr'. Altern ti*el'6 'o) c n #ost )re(it ,emo6 Su-se7uent De-it6 or )re(it. 9. Fin& the #)rch se or&er+s- to 1hich 'o) 1 nt to #ost the in*oice b' )sing the !(( #)shb)tton or the Fin( lin4. B. ?se the in#)t hel# +F9- to enter or fin& the in*oicing # rt'. 3he 0nvoicin" &arty fiel& is fille& b' entering the s)##lier. 6. Enter the s)##lier to 1hich 'o) 1 nt to #ost the in*oice. 3he Supplier fiel& is &ef )lte& from the #)rch se or&er. Lo) c nnot #ost the in*oice to more th n one s)##lier. 7. M 4e n entr' in the m n& tor' External 0nvoice #um-er fiel&. D. M 4e n entr' in the m n& tor' 0nvoicin" Date fiel&. $. :hec4 the PO line item n& *erif' 1hether n' inform tion is missing. 10. >f reC)ire&6 ch nge the ##ro#ri te Tax co(e. 11. :hoose the )alculate Tax #)shb)tton. 12. :hoose the )alculate Total 8alue #)shb)tton. 13. :hoose the &ost #)shb)tton.

Result
Lo) h *e s)ccessf)ll' cre te& S)##lier >n*oice in SAP SRM. A S)##lier >n*oice &oc)ment 1ill be #oste& thro)gh to SAP ERP. 3he S)##lier >n*oice &et ils re lso )#& te& in the #)rch se or&er histor'. / SAP AG P ge 13 of 19

SAP Best Practices

Self!Ser*ice Proc)rement +SRM,ERP- +S20-. (PD

2%: Cre te Supplier Invoice (in ERP)


&se
! S)##lier >n*oice is cre te& either fter 'o) h *e recei*e& the m teri ls or ser*ices from the s)##lier or &irectl' fter the #)rch se or&er 1 s cre te&.

Prere$uisites
Lo) h *e cre te& n& or&ere& the sho##ing c rt s)ccessf)ll' n& #)rch se or&er 1 s cre te& s)bseC)entl'. P)rch se or&er items 1ith the goo&s recei#t in&ic tor set reC)ire goo&s recei#t or confirm tion before S)##lier >n*oice c n be entere&.

2%:%# Cre ting Supplier Invoice 2ith Reference to Purch se 3r(er (ERP) Proce(ure
S6P 7r phic l &ser Interf ce (S6P 7&I) ERP 1. Access the tr ns ction *i follo1ing n *ig tion o#tion. S6P menu &ser +o"istics ,aterials ,ana"ement &urchasin" +o"istics 0nvoice 8erification Enter 0nvoice O#er tion l P)rch ser

2. :hoose Enterin" a Supplier 0nvoice for a &urchase 'r(er (Tco(e ,0.')$ 3. A&& the 0nvoice & te on the %asic Data t b # ge. 9. On the &' .eferences t b # ge6 enter the #)rch se or&er n)mber. B. 3he s'stem 1ill #ro#ose & t from the #)rch se or&er +for e2 m#le6 the #)rch se or&er mo)nt6 its C) ntit'6 s)##lier & t n& so on-. 6. Enter the !mount of the #)rch se or&er on the %asic Data t b # ge. 7. :hoose the Save b)tton to #ost the S)##lier >n*oice.

Result
Lo) h *e s)ccessf)ll' cre te& S)##lier >n*oice in SAP ERP. A S)##lier >n*oice &oc)ment 1ill be #oste&. 3he S)##lier >n*oice &et ils re lso )#& te& in the #)rch se or&er histor'. Lo) c n )se tr ns ction ME230 to re*ie1 the #)rch se or&er histor' for the #)rch se or&er &oc)ment for 1hich 'o) cre te& the S)##lier >n*oice.

/ SAP AG P ge 19 of 19