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Human Resource Department

A) Activities Handled at a glance. i) ii) iii) iv) v) Service File (Employees file) Recruitment Leave Training Resignation

B) Detailed procedure of the activities handled along ith documentation involved! i. Service File: "urriculam #itae $roof of Educational %ualification (&ar'sheets and "ertificates) Senior secondary certificate( mar'sheet )igher secondary certificate( mar'sheet *raduation mar'sheet $ost *raduation mar'sheet $rofessional +ualification ( mar'sheet "opy of appointment letter, Detail sheet in original (anne-ure to intervie call letter) T o recent passport si.e photographs E-perience certificate(s Relieving letter if possi/le $romotion letter 0ncrement letter Rene al letter Recruitment 1/taining approval from competent authority 2 "11 Releasing an advertisement for recruitments, Receiving applications, Scanning ( Scrutini.ing the applications on the /asis of criteria mentioned Shortlisting the candidates Sending the intervie call letters Sending invitation letter to panel mem/ers To o/tain confirmation calls and mails from respective candidates "onduction of intervie and selection of candidate(s3 verification of concerned certificates Sending the appointment letter(s (in duplicate) Receiving the acceptance copy duly signed

ii)

Training To get the details of a training program, To assess the need for providing the training of that particular program, *etting it discussed ith competent authority and o/taining the approval of "E1 (via note) Sending suita/le candidate ( s concerned in that particular stream or area for the program, Resignation 1ne month prior notice is to /e given, 1/taining the approval from competent authority 2 "11 (via note) and getting the acceptance, )andling over the all relevant document to the person concerned duly ac'no ledged, "learance or recovery of dues if any related to company, 0ssue of e-perience certificate and relieving letter. Sanction of Leave Balance of leave is to /e chec'ed /efore applying, 4pplying for the leave in the prescri/ed format and getting it signed /y the recommending official, For arding the same to the to "11 for sanction, Su/mitting the same to )RD, 4ccordingly updations to /e made

RELEI I!" LETTER

The resignation letter dated 5555555 of &r(&iss,55555555555555555553 has /een accepted /y the "ompetent 4uthority ith effect from close of office hours on 5555DATE. 4ccordingly &r(&iss, 5555555555555 ill3 henceforth 3 not eligi/le for any /enefits of employment at Bouti+ue De Emerald 0ndia Limited )o ever3 on clearance of all dues paya/le /y him to the "ompany3 he(she stands relieved from the services of Bouti+ue De Emerald 0ndia Limited ith effect from close of office hours on 5555DATE.

SHR#TI TRI$ATHI %A!A"ER &HR' AD%I!.)

I!(RE%E!T LETTER
BDEL( 555555555555 555555555555 555555555555
&!A%E A!D ADDRESS *F THE E%$L*+EE)

( 677897:

))))))))&DATE)

Dear Sir3 (ontractual arrangement , Regular as ))))))&DESI"!ATI*!) ;e invite a reference to our earlier letter <o,555555555 dated 555555555, "onse+uent to the decision ta'en /y the Board of Directors in its meeting held on ))))))))&DATE) and su/se+uent to your discussions ( intervie held ith 4dvisory "ommittee on ))))))))&DATE)3 it has /een decided that your consolidated compensation ould /e ))))))&A%*#!T) per month (all inclusive)3 after deducting the applica/le ta-es3 if any3 at source3 ith effect from )))))&DATE). 4ll the other terms and conditions of the letter dated 5555555 referred to a/ove remain the same, Than'ing you3 =ours faithfully3 ould

SHR#TI TRI$ATHI %A!A"ER &HR' AD%I!.)

RE!E-AL LETTER BDEL( 555555555555 555555555555 555555555555 555555555555


&!A%E A!D ADDRESS *F THE E%$L*+EE)

( 677897:

))))))))))&DATE)

Dear Sir3 (ontractual arrangement as ))))&DESI"!ATI*!) ;e invite a reference to our earlier letter <o, 55555555 dated 55555555, =our contract is e-tended for a period of 5555 from )))))))&$ERI*D) to ))))))3 effect from ))))))))&DATE). ith

4ll the other terms and conditions of the letter dated )))))))&DATE) referred to a/ove ould remain the same, Than'ing you3 =ours faithfully3

SHR#TI TRI$ATHI %A!A"ER &HR' AD%I!.)

)))))))))))&DATE)

Su.: Appointment of ))))))))))&DESI"!ATI*!)

The Board of Directors3 BDEmerald 0ndia Limited in their meeting held on )))))&DATE) held that the shortlisted candidates may /e called for an intervie conducted /y a "ommittee comprising of )))))))/ ))))))) A!D ))))) &!A%ES *F (*%%ITTEE %E%0ERS). There is an urgent necessity for the appointment of )))))))&DESI"!ATI*!), The list of the shortlisted candidates along ith their resume is enclosed herein, ;e may3 if approved appoint the eligi/le candidate for the respective posts, Su/mitted please, %A!A"ER &HR' AD%I!.)

(HIEF *$ERTAI!" *FFI(ER

SH*RTLISTI!" SHEET

Boutique De Emerald India limited


POST APPLIED FOR
Sr. No. Date of receipt of Qualification of Qualification !ear" of Name" application t e candidate demanded e#perience of t e candidate in t i" field $ar%" (Basic=50,Additional Qualification=10, additional year of experience=10)

I!TER IE- (ALL LETTER 0DEL,1out2ard3,HRD,4556 74558 ><ame? >4ddress@? >4ddress6? >4ddressA?3 >4ddressB? >"ity? >$ostal"ode? Dear Sir ( &adam3 +our application for t9e post of )))))))&DESI"!ATI*!) 7 (all for intervie2 $lease refer to your letter dated >Letter5Dated? for arding your "urriculum #itae for the post of >Co/Title?, This is to inform you that the intervie for the post of 1:o.Title3 is scheduled to /e held on 1Dt)of)Int3 at 1Time)of)Int3 at 55555555555555555555555555555555555555555 $lease ma'e it convenient to appear for an intervie >Dt5of50nt? at >Time5of50nt?, /efore the Selection "ommittee on
))))))))&DATE)

+ou are re;uested to fill t9e 0io7Data in t9e format attac9ed 9ere2it9 and carr< all t9e original relevant documents at t9e time of intervie2 for verification. !o e=penses for attending t9e intervie2 2ill .e paid / merel< .< attending t9e intervie2 does not entitle <ou to an< .enefits or assurance from t9e (ompan< 29atsoever. =ou are re+uested to confirm your presence at shruti,tripathiD/demerald,in( phone! 7669 686E88FE(F8 ( Fa- !7669686E88F: Best ;ishes3 Than'ing you =ours faithfully3

Resume Format

Discipline: !ame !

Date of .irt9

Address

Tel E7mail

! !

$rofessional >ualification : E=amination #nivers it<

%ain Su.?ect

+ear of passing

$ercentage o.tained

(omputer @no2ledge

-orA E=perience: (ompan< !ame

From

To

!o of

!ature of 2orA &B5 -ords onl<)

+ears

$resent Remuneration Salar< E=pectation

! !

Rs, Rs,

Area of Specialisation:

Rating C7C5

Area of interest in tec9nical field

!otice $eriod re;uired: &$lease ticA t9e appropriate column) Immediate 6 da<s CD da<s

Encl: C) (opies of all t9e relevant certificates. 4) 4 pass port siEe p9otograp9s. $lace : Signature :

0DEL,HRD, 555555555555 555555555555 555555555555

,4556758

))))))))&DATE)

&!A%E A!D ADDRESS *F $A!EL %E%0ERS)

Dear Sir/ Ref: Intervie2s for t9e $ost of)))))))) ;e invite you to 'indly consent to /e a $anel mem/er for the intervie s to /e carried out for the positions of 55555555 at address. T9e details of t9e follo2ing are as under: Sr.!o. $ost Da< Date Timing

$lease find a che+ue no, 555555 dated 555555 for Rs,55555(9dra n on 5555555 to ards fees paya/le to you as a panel mem/er for conducting the intervie s,

Than'ing =ou =ours Faithfully S9ruti Tripat9i %anager HR ' Admn.

RE"#LAR E%$L*+EES 0DEL,HRD, 55555555555 55555555555 55555555555


&!A%E A!D ADDRESS *F E%$L*+EE)

, 4556758

)))))) DATE

Dear %adam/ Su.: Appointment as ))))))))&DESI"!ATI*! 0t has /een decided to appoint you in the post of &anager(at the /asic of Rs,555555(9 p,m, on the follo ing terms and conditions! @) 6) $a<: =our starting /asic pay ill /e fi-ed at Rs, 55555(9 $,&, in the pay scale of 2 Rs,5555 2 @777 2 55555, Allo2ances: a) )ouse 4llo ance! $aya/le at the rate of G of the /asic pay, /) "hildren Educational 4llo ance 2 Rs, (9 per month, c) &eal(Lunch Su/sidy 2 Rs, per day (For the num/er of days present) d) 1ne gift( gift voucher (not converti/le into cash) per year for value not e-ceeding Rs,(9, e) $rofessional Hpgradation 4llo ance 2 Rs(9 per year, f) LT"(LF" 9 Rs, (9 per year, g) &o/ile Telephone 2 $ayment of rent and usage for the official calls ith a facility for one additional local num/er of choice hich ill /e paid /y the company on su/mission of /ills in the manner as may /e re+uired /y the company or Rs,(9 to ards prepaid card facility, $rovident Fund: =ou ill /e re+uired to contri/ute to the $rovident Fund in accordance ith the $rovident Fund Regulations3 in force in accordance ith the Emplo<eesF $rovident Fund and %iscellaneous $rovisions Act/ CGD4 , The rate of your contri/ution is @6G of the /asic pay presently, $ro.ation and (onfirmation! =ou ill /e on pro/ation for a period of simonths (e-tenda/le upto one year at the discretion of the "ompany) from the date of your appointment, =ou ill /e considered for confirmation in the "ompanys service if the "ompany is satisfied ith reference to your overall or'(performance and conduct during the period of pro/ation,

A)

B)

During the first month of your pro/ationary period3 you shall /e lia/le to /e discharged ithout assigning any reasons at one days notice or pay in lieu thereof and thereafter at one months notice or pay in lieu thereof from either side, E) $osting and Lia.ilit< for Transfer! 0nitially you shall report for appointment at &um/ai and thereafter your place of posting ould /e decided /ased on the need of the "ompany, =our services in the "ompany are transfera/le any here in 0ndia( a/road and you shall serve the "ompany and all the conditions of your employment ith your employment in the company in its /usiness in such capacity and at such place as you may from time to time /e directed, =ou ill /e governed /y the "ompanys Rules relating to conduct3 discipline and all the conditions of employment etc, that are applica/le or may /ecome applica/le from time to time to the employees of the "ompany, =ou should produce sufficient proof of date of /irth and educational +ualifications (i,e, original mar' lists I certificates along ith photo copies thereof), This appointment is su/Ject to you /eing medically found fit for the aforesaid appointment /y the "ompany for hich you ill have to undergo a medical chec' up as decided /y the "ompany and the decision of the "ompany on the <ame of the Doctor( #enue and the medical report ill /e final, 4 separate communication is /eing sent to you /y the undersigned, =our continuation of appointment ill /e su/Ject to your furnishing such other information as the "ompany may re+uire from time to time and su/Ject to your services /eing accepta/le in the light of the information furnished and documents provided from time to time, 0f any declaration3 statement or information given /y you is at any time found to /e false or untrue3 or if any material information is suppressed3 your services are lia/le to /e terminated forth ith ithout any notice or compensation in lieu thereof, 0f after you Join the "ompanys service3 it comes to the notice of the "ompany that you had prior to Joining the "ompanys services committed any act of misconduct3 your services are lia/le to /e terminated forth ith ithout any notice or compensation in lieu thereof3 or if your services are not so terminated3 you shall /e lia/le to disciplinary measures and any penalty that may /e imposed /y the &anagement, <o traveling allo ance ill /e paid to you on account of your Journey underta'en for Joining the services of the company for this appointment,

8)

:)

F)

K)

@7)

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@6)

@A)

Be it clearly understood that no /enefit of past service or any other similar /enefit of any previous employment3 in hatever form I manner it may /e3 shall /e availa/le to you in this employment /eing offered pursuant to this letter,

0f the a/ove terms and conditions are accepta/le to you3 please return the duplicate of this letter duly signed in to'en of your ac'no ledgement and having accepted all the terms and conditions mentioned herein, =ou are also advised to report for appointment at the "ompanys 1ffice address not later than )))))))&DATE). 0f e do not receive your acceptance on this letter of appointment /efore ))))))&DATE *F :*I!I!")/ it ill /e construed that you are not interested in accepting this offer and the same shall stand automatically ithdra n3 ithout any further reference to you, Similarly3 if you do not report for duty /y the aforesaid date )))))&DATE *F :*I!I!")3 it ill /e construed that you are not interested in accepting this offer and the same shall stand automatically ithdra n3 ithout any further reference to you, 0 ish you all the very /est and ish all success in your tenure ith the company, Than'ing you3 =ours faithfully3 S9ruti Tripat9i %anager HR

Su.: Seminar on))))))))&TRAI!I!" $R*"RA%%ES) ;e are in receipt of an invitation from 555555555555 attend 55555555programmes, The details are as under! @, Su.?ect matter! 4. Da</ date/ time and venue! A, Fees! ;e may if approved3 send the follo ing to attend the same! 55555555555555555555555(employees) 55555555555555555555555 Su/mitted please, herein they have invited us to

%"R HR (** for approval please

55555555555555555 &DATE) Su.: Resignation of )))))))))&personnel) from 0DEL 55555555555 &!A%E *F THE E%$L*+EE) as appointed on ))))))&DATE *F A$$*I!T%E!T) in the capacity of 555555555&DESI"!ATI*!) and promoted as 55555555555 &DESI"!ATI*!) on 5555555&DATE *F $R*%*TI*!) in BD emerald 0ndia Limited,;e are in receipt of his resignation letter dated 5555555 here/y he has re+uested to /e relieved from "ompany duties and other formalities /y 55555555 &RELEI I!" DATE) /y issuing him relieving letter and e-perience certificates, 4s per clause E3 paragraph 6 of the appointment letter one months prior notice is re+uired, )o ever3 in vie of his contri/ution3 sincerity and dedication to the organisation3 e may if approved3 accede to his re+uest for aiving @7 days notice period, ;e may3 if approved3 handover the current responsi/ility and profile of 555555555 &!A%E *F THE RESI"!I!" E%$L*+EE) to ))))))))))))&!A%E *F THE E%$L*+EE -H*
IS TA@I!" * ER).

Su/mitted please, %anager HR ' Admn For approval (** pl.

RELEI I!" LETTER *ffice *rder no. ,

The resignation letter dated 5555555 of &r(&iss,55555555555555555553 has /een accepted /y the "ompetent 4uthority ith effect from close of office hours on 5555DATE. 4ccordingly &r(&iss, 5555555555555 ill3 henceforth 3 not eligi/le for any /enefits of employment at HT0 0nfrastructure and Services Limited , )o ever3 on clearance of all dues paya/le /y him to the "ompany3 he(she stands relieved from the services of BD Emerald 0ndia Limited ith effect from close of office hours on 5555DATE.

A$$LI(ATI*! F*R LEA E

@, <ame 555555555555555555555555555555555555555

E "ode 555555555555555555

6, Designation

55555555555555555555555555555(1fficer

for

"ontractual

arrangement ( "onsultant( Regular Employee)


A, $eriod 1f Leave! From 555555555to 55555555 <o, of Days55555555555555555555555555 B, "ontact 4ddress ith $hone <o5555555555555555555555555555555555555555555555555 E, Reason For Leave! 55555555555555555555555555555555555555555555555555555555555 55555555555555555555555555555555555555555555555555555555555555555555555555555 $lace: Date: 77777777777777777777777777777 &Applicants Signature) (Recommending *fficials Signature 7%anager HR) (For 1ffice Hse 1nly) (Resumed Duties on 555555555555555555555555555555555) Leave 4vailed So far5555555555555days Leave /alance5555555555555days

0t is put up for orders hether leave for 555555555555 days from 55555555555to 555555555555555555 may /e granted3 as applied for, Sanctioned Sanctioning Aut9orit< Instructions: @, Total $eriod of a/sence include prefi-ed (suffi-ed (intervening Saturdays3 Sundays and pu/lic holidays must not e-ceed A7 days, 6, "hange in leave address must /e intimated promptly, A, 4/sence ithout permission must /e avoided,

))))))))))))))))))DATE

Su.: Seminar on))))))))&TRAI!I!" $R*"RA%%ES) ;e are in receipt of an invitation from 555555555555 attend 55555555programmes, The details are as under! B, Su.?ect matter! D. Da</ date/ time and venue! 8, Fees! ;e may if approved3 send the follo ing to attend the same! 55555555555555555555555(employees) 55555555555555555555555 Su/mitted please, herein they have invited us to

%"R HR (** for approval please

55555555555555555 &DATE) Su.: Resignation of )))))))))&personnel) from 0DEL 55555555555 &!A%E *F THE E%$L*+EE) as appointed on ))))))&DATE *F A$$*I!T%E!T) in the capacity of 555555555&DESI"!ATI*!) and promoted as 55555555555 &DESI"!ATI*!) on 5555555&DATE *F $R*%*TI*!) in BD emerald 0ndia Limited,;e are in receipt of his resignation letter dated 5555555 here/y he has re+uested to /e relieved from "ompany duties and other formalities /y 55555555 &RELEI I!" DATE) /y issuing him relieving letter and e-perience certificates, 4s per clause E3 paragraph 6 of the appointment letter one months prior notice is re+uired, )o ever3 in vie of his contri/ution3 sincerity and dedication to the organisation3 e may if approved3 accede to his re+uest, ;e may3 if approved3 handover the current responsi/ility and profile of 555555555 &!A%E *F THE RESI"!I!" E%$L*+EE) to ))))))))))))&!A%E *F THE E%$L*+EE -H*
IS TA@I!" * ER).

Su/mitted please, %anager HR ' Admn For approval (** pl.

RELEI I!" LETTER *ffice *rder no. ,

The resignation letter dated 5555555 of &r(&iss,55555555555555555553 has /een accepted /y the "ompetent 4uthority ith effect from close of office hours on 5555DATE. 4ccordingly &r(&iss, 5555555555555 ill3 henceforth 3 not eligi/le for any /enefits of employment at BD Emerald 0ndia Limited, )o ever3 on clearance of all dues paya/le /y him to the "ompany3 he(she stands relieved from the services of BD Emerald 0ndia Limited ith effect from close of office hours on 5555DATE.

A$$LI(ATI*! F*R LEA E

@, <ame 555555555555555555555555555555555555555

E "ode 555555555555555555

6, Designation

55555555555555555555555555555(1fficer

for

"ontractual

arrangement ( "onsultant( Regular Employee)


A, $eriod 1f Leave! From 555555555to 55555555 <o, of Days55555555555555555555555555 B, "ontact 4ddress ith $hone <o5555555555555555555555555555555555555555555555555 E, Reason For Leave! 55555555555555555555555555555555555555555555555555555555555 55555555555555555555555555555555555555555555555555555555555555555555555555555 $lace: Date: (Recommending *fficials Signature) (For 1ffice Hse 1nly) (Resumed Duties on 555555555555555555555555555555555) Leave 4vailed So far5555555555555days Leave /alance5555555555555days 77777777777777777777777777777 &Applicants Signature)

0t is put up for orders hether leave for 555555555555 days from 55555555555to 555555555555555555 may /e granted3 as applied for, Sanctioned Sanctioning Aut9orit< Instructions: @, Total $eriod of a/sence include prefi-ed (suffi-ed (intervening Saturdays3 Sundays and pu/lic holidays must not e-ceed 6@ days, 6, "hange in leave address must /e intimated promptly, A, 4/sence ithout permission must /e avoided,

BDEL( 555555555555 555555555555 555555555555 555555555555

(677:97F

))))))))))&DATE)

&!A%E A!D ADDRESS *F THE E%$L*+EE)

Dear Sir3 ;e invite a reference to our earlier letter dated 46t9 *cto.er/ 455H. =our services in the ISHTAA are discharged ith effect from I5t9 April 4556. ;e appreciate your contri/ution. Than'ing you3 =ours faithfully3

SHR#TI TRI$ATHI %A!A"ER &HR' AD%I!