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Trailhead Running Presents

Women on the Trails Race Series 2013-2014


ATHLETE GUIDE
Creepy Crawlies and Critters 02.22.2014

WELCOME!
On behalf of Trailhead Running, WELCOME to this years Women on the Trails race series! This promises to be a fun, challenging, and safe womens only event with something for everyone. Whether you are new to trail running or have a lot of experience, this race course offers something unique for every runner. Thank you for being a part of our race series! And remember, youre not lost, youre with us!

Richelle Criswell and Susan Farago Race Directors, Trailhead Running Coaches, Women on the Trails

For more info, please visit: www.trailheadrunning.com Comments and suggestions: info@trailheadrunning.com

Many photos throughout this athlete guide are courtesy of Jake North Photography.
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RACE DAY SCHEDULE 7:00 am - 8:45 am Registration & Packet Pickup 8:50 am Welcome & Course Review 8:55 am National Anthem 9:00 am Race Start 9:30 am Post Race Activities 10:15 am Race Awards 11:00 am Course Closed RACE DAY INFORMATION Start time is 9:00am. NO HEADPHONES ON THE RACE COURSE. NO CUPS ON THE RACE COURSE* Bring a water bottle or hand held. Water is provided on the course. *See our Sustainability initiative for details. Race day registration is available (credit card or cash). Race day packet pickup is available. There is plenty of parking but give yourself enough time to get there and get organized! Event is not chip timed but awards go to the top three finishers for the 5K. The course is fun and fast! Jake North Photography will capture the fun and excitement with on-course and finish line shots! FREE photos are available for all participants to download after the race! Details will be e-mailed out after the race to all participants. Course and venue are spectator friendly so bring your friends and family (no dogs please). Post-race food will be available. Any last minute urgent updates will be posted on Facebook and e-mailed out to participants.

Free Digital Race Photos Download your photos after the race! www.jakenorthphotography.com 3

PACKET PICKUP Athletes can pick up their race number, shirt, and other goodies at either of these times and locations. Dont forget to bring your own goodie bag and we will supply the goodies! Wednesday, Feb 19, 2014 @ 4:00PM - 7:00 PM Hays Community YMCA Buda Sportsplex Drive Buda, TX 78610 Friday, Feb 21, 2014 @ 11:00 AM - 7:00 PM Luke's Locker 105 Sandra Muraida Way Austin, TX 78703 Saturday, Feb 22, 2014 @ 7:00 AM - 8:45 AM YMCA Camp Cypress (Formerly Rainbow Ranch) Intersection of Old San Antonio and Manchaca Springs/CR 104 Buda, TX 78610 POST RACE ACTIVITIES Athletes will be treated to a fun post-race party including refreshments and activities from fantastic local businesses, including: Woodrose Winery Big Mouth Announcing Pancakes Hot Off the Grill and Fresh Fruit Fresh Coffee from Coffee Bean & Tea Leaf Massages from Austin Body Worker Finish Line Photos by Jake North Photography Awards Ceremony RACE BIB SPONSOR: BEN PHILLIPS A big THANK YOU to Ben Phillips Real Estate for sponsoring our fantastic race bibs! Contact Ben for any real estate questions or if you are thinking about buying or selling your home. He is Trailhead Runnings favorite agent!
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OVERALL AWARDS SPONSOR

A big THANK YOU to Woodrose Winery for providing the overall top three finishers awards which include: A custom Woodrose Wine glass. A bottle of premium Woodrose Wine. A complimentary wine tasting and food paring for four people.

Joel and Mike create amazing home-made food pairings for their fantastic wines.

Woodrose Winery is in Stonewall, TX -- just 13 scenic miles east of Fredericksburg on Hwy 290. Trailhead Running invites you to come out and have a glass of wine under the oaks and listen to music on the back deck. A great time any time and for any occasion!
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Thank you YMCA for providing an amazing event venue and helping Trailhead Running continue to promote health, fitness, and fun!

RACE LOCATION AND COURSE MAPS Location for Creepy Crawlies & Critters YMCA Camp Cypress (Ranch gate says Rainbow Ranch) Intersection of Old San Antonio and Manchaca Springs/CR 104 Buda, TX 78610 Google Map URL From downtown Austin: 15 miles (30 min) Parking: Car and Bicycle There is plenty of paved parking available and the race start is just a very short walk from the race area (less than 5 minutes at the farthest point). Follow race signs and volunteers to help you get parked quickly and safely on race morning! Bicycles can be racked near the registration table please bring your own bike lock as bicycles will not be supervised. Race Course and Maps Meadows and fields describe this course. Set just north of Buda, it follows Onion Creek (don't worry - no creek crossing) on a fairly flat course with a few rolling hills and many twists and turns on mostly double-track trail and jeep road. Map to the right is also available online. AID STATIONS: At miles 1 and 2. A slideshow of the 5K course, including terrain, is available at: www.trailheadrunning.com/trailseries.html. MEDICAL ASSISTANCE Medicine in Motion will be at the start/finish line and on course.
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FACILITIES A big THANK YOU to the YMCA in Buda for use of the facilities on race day! Please help us keep the trails clean by using provided trash cans and being respectful of their property. VOLUNTEERS Be sure to give a big THANK YOU to all our fantastic volunteers at packet pickup and during the race! If you would like to volunteer, please sign up on the race website OR go to the registration table on race day. SPECTATORS Spectators should plan to arrive at least 30 minutes before the race starts to ensure time for parking and to find a place out on the race course if desired*. The course is spectator-friendly with several places to cheer athletes on during the race and/or meet up with athletes at the post-race celebration. There are plenty of places for kids to run and play during the events; however, children under the age of 16 must have adult/guardian supervision at all times. Check the race course map for areas that are marked as spectator friendly. *Note: Spectators are not allowed on the actual race course during the event. WEATHER The race will take place rain or shine. The only exception will be in the case of lightening; the race will be postponed for 20 minutes after the last lightening/thunder strike. The race will be delayed up to 1 hour. If severe weather does not allow for safe racing conditions, the race will be cancelled and not

rescheduled for a future date. Last minute updates will be posted on Trailhead Runnings website, Facebook page, and an e-mail will be sent out to all pre-registered participants.
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RUN GREEN! RESPORT CERTIFIED EVENT We care about the impact we make on the environment so we have partnered with the Council for Responsible Sport and are ReSport Certified for the entire Trail Race Series. What does this mean? With a few small changes, we are making a big impact. In the 2012/2013 three race series we achieved some amazing results Athlete involvement includes: 1. No Cups on the Course We saved over 300 cups and only used 6 gallons of water TOTAL for all three races 2. BYOB: Bring your own bag for Packet Pickup We saved over 300 plastic bags! 3. Take Only What You Want at Packet Pickup We saved over 40 pounds in paper and materials! 4. Carpool or Bike to the Event More and more athletes are ride sharing or cycling. 5. Opt In: Shirts and Finisher's Awards 1% of athletes took advantage of this option. Community involvement includes: 1. Limited Use of Bio Fuels 2. No Styrofoam/Polystyrene Packaging 3. Locally Sourced Food/Beverage 4. Eco-Friendly Porta-Potties 5. Give Back - Support Local Charities/Businesses

RACE INFORMATION: By Topic (In alphabetical order) Awards Awards will be given to the top three overall finishers. Everyone will receive a finishers gift unique to each race! Age Minimum Participants must be at least 14 years old. Bicycles We encourage participants to ride their bikes to the event! Check out www.trailheadrunning.com/trailseries.html for interactive route maps, bicycle safety tips, and where you can lock up your bike on race day (please bring your own lock). Carpool / Ride Share We encourage participants to carpool to the event! For more information, go to www.trailheadrunning.com/trailseries.html Course Marking The course will be very well marked. Orange flags will be used throughout the course to indicate correct course direction. Large "Wrong Way" signs and yellow/black "Caution" tape will be used to indicate areas that runners should not go. If you pass by one of these markers, turn around. Volunteers will be on the course to assist runners. The race venue will be well marked with signs so athletes and spectators know where to go for parking, race start/finish, packet pickup, etc. Volunteers will be at the race venue to assist runners and spectators. Cups There will be NO cups at the aid stations. Athletes are strongly encouraged to refill using their own water bottles. This is to support our certification by the Council for Responsible Sport. Dogs We love our four-legged furry friends but please keep them at home. Drop Bags No official drop bags or areas are available. Plan to keep any items (change of clothes, etc.) with family or friends or keep in your car. Trailhead Running is not responsible for lost or stolen items.

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Emergency For all life threatening emergencies, dial 911. Then contact the race organization at: 512.585.5034 or 512.636.4169. Medicine in Motion also will be on the course race day. First Aid - Medical First aid and medical, provided by Medicine in Motion, is available for all athletes at the race venue. Additionally, EMS and local authorities will be notified of the race and will be available for any emergencies. Handicap Accessible Parking for all events is on paved road and the finishers area is handicap accessible at all locations. Keep in mind, however, that each race venue is primarily on trail and most of the event course will be extremely difficult to access via wheelchair, crutches, or other limited mobility devices. Most of the festivities will be at the finishers area so everyone can participate in the post-race fun! Headphones No headphones on the course. This includes spectators AND runners. Runners with headphones will be disqualified. Information / Registration An information and registration table will be on site to assist volunteers and spectators with any questions or concerns during the event. Littering No littering. There are garbage cans at water stops and at the start/finish line area. ANYONE caught littering will be fined $50. If you see trash, please pick it up. This earns you mega karma points with us AND Mother Nature. Lost and Found Lost and found will be located at the information table near the start/finish line. Please e-mail info@trailheadrunning.com for any unclaimed items left after the event. Maps See Maps and Location Info in this document for venue and course map information.

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Pacers No pacers are allowed for this event. Only registered runners and official race personnel can be on the run course during the event. Packet Pickup Athletes are strongly encouraged to pick up their packets before race day; however race day packet pickup is available. Go to www.trailheadrunning.com for packet pickup times and locations. BYOB In an effort to reduce event waste, please bring your own bag for packet pickup. Our motto, We provide the goodies, you provide the bag. Parking: Car and Bicycle There is plenty of parking for cars and bicycles close to the race start for each venue. We encourage carpooling whenever possible. Follow volunteers and parking signs. ALWAYS lock your car and take your keys. For more information on ridesharing or bicycle maps, check out the Carpool or Ride Your Bike section of www.trailheadrunning.com/trailseries.html. Photography Jake North Photography will be on the course to capture all the race day excitement! Photos will be available for FREE electronic download and/or paper prints purchase at: www.jakenorthphotography.com. Port-A-Potties Port-a-potties will be available for all participants and spectators throughout the event. And we will have PLENTY of toilet paper too! Pre-race Meeting There will be a brief pre-race meeting 10 minutes before the race starts at the start line followed by the Star Spangled Banner. Then the race will begin promptly on time. Race Day Registration Race day registration will be available. PAYMENT VIA CREDIT CARD OR CASH ONLY. Note that each race is capped at 200 runners so register early to ensure your event reservation. Race Distance Race distances are measured using Garmin technology and Google Earth maps.

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Race Size Number of Runners Each race is capped at 200 runners. Race Timing This event is not chip timed. A large timing clock will be at the start/finish line for runners to see their overall run time. Refund, Race Entry Refunds are not available. Race registration transfers are on a case by case basis, and the race organization must be notified at least 14 days prior to the event. See also cancellations due to inclement weather (Weather). Results Only the top three overall finishers will be announced. This is an untimed event. Schwag All registered participants will receive a soft, cotton long sleeved shirt with the race logo on the front. Finishers will receive a unique finishers gift at the finish line. There will be a different finishers gift for each of the 5K races. Shoes and Clothing Trail-specific apparel (shoes, clothing) is not necessary for the event. However, the course is offroad so there are plenty of opportunities to encounter rocks, trees, cactus, brush, and other things that scrape, sting, or bite. Please take any precaution necessary to ensure a fun and safe event. Spectators & Kids Each course is spectator-friendly with several places to cheer athletes on during the race and/or meet up with athletes at the post-race celebration. There are plenty of places for kids to run and play during the events; however, children under the age of 16 must have adult/guardian supervision at all times. Check the race course map for areas that are marked as spectator friendly. Note: Spectators and strollers are not allowed on the actual race course during the event. Star Spangled Banner This is America. Darn right we will have the Star Spangled Banner! Start Waves Events that offer one distance (5K) will have a mass start where all runners start at the same time. Events offering multiple distances (5K, 10K) will have wave starts for each distance.
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Start/Finish Line The start and finish lines are in the same location and marked with appropriate signage. Time Cutoff There is a two (2) hour time cutoff for this event. Race director(s) have the right to pull anyone off the course at any time for safety reasons. Updates and Information Any major changes or updates to the race or related events will be e-mailed to the participants, posted on Facebook, and updated on the trailheadrunning.com website. Please check these areas a few days before the event so you have the latest information. Volunteers We love our volunteers! Volunteers can register to help with an event by going to www.trailheadrunning.com/trailseries.html and clicking the Volunteer link under the specific race. All volunteers will receive a race-specific t-shirt, post-race food, and our undying gratitude! Waivers All runners and volunteers must sign a waiver as part of their race entry/volunteer process. Water Stop(s) There will be at least one water stop on the course where water will be provided. There will be NO cups at the water stops. Athletes are strongly encouraged to refill using their own water bottles. This supports Trailhead Runnings certification by the Council for Responsible Sport. Weather Races take place rain or shine. The only exception is in the event of lightening the race will be postponed for 20 minutes after the last lightening/thunder strike. The race may be delayed up to 1 hour. If severe weather does not allow for safe racing conditions, the race will be cancelled and not rescheduled for a future date. Refunds will not be issued because most of the event supplies and services have been purchased well in advance of the actual event date. Last minute updates will be posted on Trailhead Runnings website, Facebook page, and an e-mail will be sent out to all pre-registered participants.

Thank you for joining us and have a great race!


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