You are on page 1of 9

SAP DOCUMENT TYPE INVENTORY

DOC TYPE

DESCRIPTION

FUNCTIONAL TEAM(S)

PURPOSE OR TRIGGER

SAP TRANSACTION

DOC NUMBER RANGE

DOCUMENT RANGE FROM

DOCUMENT RANGE TO

IS THIS DOC OR A RELATED ONE SENT TO TREASURY FROM SAP OR ANOTHER SYSTEM FOR PAYMENT OR RECEIPT?

REAL FM POSTING YES / NO

REVERSING DOC TYPE

AUTH GROUP

DEBIT / CREDIT ENTRIES

GL ACCT CODE ITEM CAT (CONFIG)

DOCUMENT TYPES IN PRODUCTION Asset Posting AA AB Accounting Document

Fixed Assets Various

Any asset transaction with the exception of depreciation.

AF AM

Depreciation Posting Adjustment Memo

Fixed Assets Cash Management

SAP invoice documents posted via payroll system in SAP. For auditing of payments in payment program, the payroll system triggered invoices are required to be separated. Also reverses ZT documents. Also clearing documents for some OIM G/L accounts. Any asset depreciation transaction. AFABN

Many Fixed Assets transactions codes. FBS1, FB08 and auto program

01 01

0100000000 0100000000

0199999999 0199999999

NO NO No Sometimes

None AB KR01

D - Asset C - Expense

1900000 series

03 00

0300000000 0088000000

0399999999 0088999999

NO

No

AF AM

KR01 RV01

Adjustment Memo postings in SAP. SAP prints paper form FB50, FV50 to send to Treasury.

YES, paper AM YES document sent to Treasury from SAP with SAP reference #. NO NO YES No

D - Expense C - Accum. Dep. D/C - Expense D/C - Revenue

1900000, 3100000 and 6800000 series Any Expense or Revenue accounts

AZ BA

Advancement Account Invoice Reversal BAI File Replenishment

Accounts Payable Cash Management

Reverse Document Type for ZA (Advancement Account) Cash replenishment to Advancement Account.

FB08 FB50

17 01

1700000000 0100000000

1799999999 0199999999

AZ BA

ZA01 KR01

CC

Cash Clearing

Cash Management

Post cash clearings based on file received from Treasury

FB50

01

0100000000

0199999999

NO

No - cash to cash or cash to cash-intransit postings only No

CC

N/A

D - Vendor C - Expense D - Adv. Acct C - Cash Replenish. Adv. Acct. D - Cash C - Cash or Cash-InTransit D - Vendor C - Vendor

Any Vendor or Expense Account D - 104xxx0 C - 1000001 Cash Account

CK

Vendor Clearing

Grants; Procurement; Accounts Payable Accounts Receivable

Clear open vendor items

F.13, F-44, etc.

10

1092000000

1099999999

YES

CK

N/A

DA

Customer Document

Accounts Receivable Customer adjustment document, includes transfer postings/clearing, reversal and write-off transactions. Manual Accounts Receivable write offs

FB08, FBRA, F-30

16

1600000000

1699999999

NO

YES

DA

ZA01

DB

Cust Write Off Doc

Accounts Receivable

FB05, FB08, FB75

16

1600000000

1699999999

NO

YES

DB

ZA01

DC

GM Federal Billing

Grants

Resource Related Customer invoices posted in SAP for the custom transaction Grants Federal Billing process. calling VF01 Resource Related Customer invoice offset and clearing posted in SAP for the Grants Federal Billing process. Accounts Receiveable Customer invoices posted in SAPfor Payroll Employee Recivables (BCPO use only). Accounts Receivable Federal Surplus Property customer invoices which are not generated from SAP, but the receivable information is stored and managed in SAP. Accounts Receivable Credit memos. FB05

23

2300000000

2399999999

NO

YES, but offset immediately by DD YES, but offset immediately by DD YES

DC

DD

GM Offset Fed Billng

Grants

23

2300000000

2399999999

NO

DC

DE

Payroll Receivables

Accounts Receivable

FB70

18

1800000000

1899999999

NO

DA

ZA01

2100300, 2100400, 2100500, 2100600, 2100700, 2100800 D - Customer (Trade Various Revenue or receivables) Expense Accounts C - Customer (Trade receivables) D - Rev or Expense Various Revenue or C - Customer (Trade Expense Accounts receivables) D - Customer D - 1300510 (recon (Grantor) acct.) C - Grant Revenue C - 4000250 D - Customer D - 1300510 (recon (Grantor) acct.) C - Grant Revenue C - 4000250 D - Customer Various Expense C - Expense accounts D - Customer (Trade C - 4435720 receivables) C - Revenue D - Revenue D - Any Revenue C - Customer (Trade Account receivables)

DF

FSP Customer Invoice

Accounts Receivable

FB70

18

1800000000

1899999999

NO

YES

DA

ZA01

DG

Customer Credit Memo

Accounts Receivable

FB75

16

1600000000

1699999999

NO

YES

DA

ZA01

5/7/2012

2:42 PM S:\Finance\FI_COMMON\Doc Types\Old Document Type for Web Version\Document Type Listing for WEB 05072012 Page 1 of 9

SAP DOCUMENT TYPE INVENTORY

DOC TYPE DI

DESCRIPTION Customer Loxkbox Payment w/o Remit

FUNCTIONAL TEAM(S) Accounts Receivable

PURPOSE OR TRIGGER

SAP TRANSACTION

DOC NUMBER RANGE 14

DOCUMENT RANGE FROM 1400000000

DOCUMENT RANGE TO 1499999999

IS THIS DOC OR A RELATED ONE SENT TO TREASURY FROM SAP OR ANOTHER SYSTEM FOR PAYMENT OR RECEIPT? YES, Related Revenue Transmittal generated in SAP goes to Treas

REAL FM POSTING YES / NO YES

REVERSING DOC TYPE DI

AUTH GROUP ZA01

DEBIT / CREDIT ENTRIES

GL ACCT CODE ITEM CAT (CONFIG)

Accounts Receivable customer payments for the Insurance ZFLBMAIN Lockbox payment process. These types of payments require a unique Revenue Transmittal document, 'Transmittal without Remittance'. The program that automatically creates the Revenue Transmittal document needs a way to identify a Transmittal Without Remittance versus a Transmittal With Remittance (checks attached). This changed when Dpt of Rev became the lockbox bank. This Doc Type now generates a with remittance RT. Accounts Receivable customer payments for Insurance Lockbox. When the Lockbox file is posted to SAP, the initial posting (entire deposit amount) is posted to the Bank G/L account and a Lockbox clearing account. This transaction is followed by a second interface transaction using document type DI. Accounts Recivable customer payment NSF Adjustment document bank statement reconciliation in revenue. Journal entry adjusts the Revenue Transmittal information in situations where the lockbox bank has notified the Comptroller Office of bounced checks. Accounts Receivable customer invoice for USDOT FHWA billing twice each week for the federal share of highway project expenditures. Accounts Receivable Credit memos posted in SAP, for PennDOT FHWA billing only. Accounts Receivable - Invoices produced and printed in SAP. Accounts Receivable Customer payments received for which a Refund of Expenditures document is produced (with remittance). Accounts Receivable customer payments where a Revenue Transmittal is not to be generated (Transfer Voucher payments or where an RT was produced outside of SAP). Accounts Receivable customer payments that require a "Transmittal of Revenue without Remittance" be prepared by the sytstem. As of 2/4/03 PUC and Banking Lockbox processes utilize DW docs. The program that automatically creates the Revenue Transmittal document needs a way to identify a Transmittal without Remittance versus a Transmittal with Remittance (checks attached). ZFLBMAIN

D - Lock box clearing D - 1399900 C-Customer

DL

Lockbox GL Posting

Accounts Receivable

01

0100000000

0199999999

NO

YES

AB

ZA01

D - Cash-in-Transit C - 1399900 C - Lockbox Clearing

DN

Adj Doc for NSF Checks

Accounts Receivable

FB50

01

0100000000

0199999999

NO

YES

DN

ZA01

D - Revenue D - Any Revenue GL C - Cash in Transit / Lockbox Clearing

DP

Federal Highway Administration (FHWA) Billing Federal Highway Administration (FHWA) Credit Memo Customer Invoice Customer Payment to create Refund of Expenditures Transfer Voucher Payment

Project Systems

FB70

18

1800000000

1899999999

NO

YES

DA

KR01

D - Customer C - Revenue D - Revenue C - Customer (Trade receivables) D - Customer C - Revenue D - Cash in Transit C - Expense

C - Any Revenue Account D - Any Revenue Account C - Any Revenue Account C - Any Expense Account

DQ

Accounts Receivable

FB75

16

1600000000

1699999999

NO

YES

DA

ZA01

DR DS

Accounts Receivable Accounts Receivable

FB70 F-26; F-28

18 10

1800000000 1092000000

1899999999 1099999999

NO

YES

DA DS

ZA01 ZA01

DT

Accounts Receivable

F-30

14

1400000000

1499999999

YES, Refund of YES Expenditures document YES, Reference YES document from legacy system YES, Revenue YES Transmittal document from SAP

DT

ZA01

D - Revenue D - Any Revenue C - Customer (Trade Account receivables) D - Cash in Transit D - 1003000 C - Customer (Trade receivables)

DW

Customer Payment w/o Remit

Accounts Receivable

F-26; F-28

14

1400000000

1499999999

DW

ZA01

DX

External Created Invoice

Accounts Receivable

Accounts Receivable customer invoices that are generated FB70 /printed external to SAP Accounts Receivable customer payments received where a F-26; F-28 Revenue Transmital with remittance is required. Used to transfer expenses between BAs and/or Funds FB50, FV50 and/or expense commitment items. Documents are sent to Treasury only if the first seven positions of the Fund are different.

18

1800000000

1899999999

NO

YES

DA

ZA01

DZ

Customer Payment w/ Remit

Accounts Receivable

14

1400000000

1499999999

EA

Expense Adjustment

General Ledger

78

7800000000

7899999999

YES, Revenue YES Transmittal document from SAP YES, this document YES from SAP if 1st 7 pos. of Fund are different

DZ

ZA01

EA

D - Customer (Trade receivables) C - Revenue D - Cash in Transit C - Customer (Trade receivables) D - Expense CI C - Expense CI

C - Any Revenue Account D - 1003000

D - 103000 C - 120000 AR Recon acct

5/7/2012

2:42 PM S:\Finance\FI_COMMON\Doc Types\Old Document Type for Web Version\Document Type Listing for WEB 05072012 Page 2 of 9

SAP DOCUMENT TYPE INVENTORY

DOC TYPE EB

DESCRIPTION Exp Adj - Work Comp

FUNCTIONAL TEAM(S) Payroll

PURPOSE OR TRIGGER

SAP TRANSACTION

DOC NUMBER RANGE 78

DOCUMENT RANGE FROM 7800000000

DOCUMENT RANGE TO 7899999999

IS THIS DOC OR A RELATED ONE SENT TO TREASURY FROM SAP OR ANOTHER SYSTEM FOR PAYMENT OR RECEIPT?

REAL FM POSTING YES / NO

REVERSING DOC TYPE EB

AUTH GROUP KR01

DEBIT / CREDIT ENTRIES D - Expense CI C - Expense CI

GL ACCT CODE ITEM CAT (CONFIG) D - 103000 C - 120000 AR Recon acct

Used to reclass Work Comp (Act 534 and Heart & Lung) FB50, FV50 expenses from a general restricted receipt account back to the employees' agency. Documents are sent to Treasury only if the first seven positions of the Fund are different. Created from nightly job run for program FB50 ZF_OTHE_GM_EXP_TRNS_TO_GMIA which creates GD documents for invoices and VT doc types posted to federal funds. Doc type used for posting directly to a grant for federal billing. Created from nightly job run for program FB50 ZF_OTHE_GM_EXP_TRNS_TO_GMIA which creates GL documents for ZO doc types posted to federal funds to create entry on GMIA. Doc type used for posting directly to a grant for federal billing. Created from nightly job run for program FB50 ZF_OTHE_GM_EXP_TRNS_TO_GMIA which creates GN documents for FI adjustment doc types and cost allocations posted to federal funds to show on GMIA. Doc type used for posting directly to a grant for federal billing. Created from nightly job run for program ZF_OTHE_GM_EXP_TRNS_TO_GMIA which creates GR documents for refund doc types posted to federal funds to show on GMIA. Doc type used for posting directly to a grant for federal billing. Separate document type used for Statutory Transfers which require the Governor's designee's signature and a separate transaction code for Treasury. Reverse Document Type for Accounts Payable (Reverse KR) Reverse Document Type for Accounts Payable Decentralized (Reverse KD). Used to record payments received from vendors for overcharges/refunds. This transaction is preceded by transaction FB65 using doc type KS or KW. Non-PO invoice entered directly into SAP by the Agency Used to record credit received from vendors to be applied against an existing unpaid or future vendor invoices. FB50

YES, this document YES from SAP if 1st 7 pos. of Fund are different

GD

GM Delay of Draw

Grants

23

2300000000

2399999999

NO

No statistical based on gl account

GD

D - Expense CI (real D - 6900999 (real grant) grant) C - 6900999 (z_non-rel C - Expense CI grant) (z_non-rel grant) D - Expense CI (real D - 6900999 (real grant) grant) C - 6900999 (z_non-rel C - Expense CI grant) (z_non-rel grant) D - Expense CI (real D - 6900999 (real grant) grant) C - 6900999 (z_non-rel C - Expense CI grant) (z_non-rel grant)

GL

GM LPO-Delay of Draw

Grants

23

2300000000

2399999999

NO

No statistical based on gl account

GL

GN

GM No Delay of Draw

Grants

23

2300000000

2399999999

NO

No statistical based on gl account

GN

GR

GM Refunds-No Delay

Grants

23

2300000000

2399999999

NO

No statistical based on gl account

GR

D - Expense CI (real D - 6900999 (real grant) grant) C - 6900999 (z_non-rel C - Expense CI grant) (z_non-rel grant) KR01 D- Expense CI C- Revenue CI D - Vendor C - Expense D - Vendor C - Expense D - Cash in Transit C - Vendor D - Expense C - Vendor D - Expense C - Vendor D - Vendor C - Expense D- Expense CI C- Revenue CI Any Vendor or Expense Account Any Vendor or Expense Account D - 1003000 C - Any Vendor Account Any Vendor or Expense Account Any Vendor or Expense Account

GT

Statutory Transfer

General Ledger

FB50, FV50

09

0993000000

0993999999

YES, this document from SAP NO NO NO

YES

GT

KA KB KC

Vendor Invoice Reversal Vendor Invoice Reversal Decentralized Vendor Incoming Payment

Accounts Payable Accounts Payable Cash Management

FB08 FB08 F-52

17 17 10

1700000000 1700000000 1092000000

1799999999 1799999999 1099999999

YES YES No

KA KB KC

KR01 KD01 KR01

KD KG

Vendor Invoice - Decentralized Vendor Credit Memo

Accounts Payable Accounts Payable

FB60 FB65

19 17

1900000000 1700000000

1999999999 1799999999

YES, ZP clearing document from SAP NO

YES YES

KA KG

KD01 KD01

KH

Vendor Credit Interface

Grants

KJ

Vendor Credit Offset

Grants

Used to record credit offset entry for subrecipient payments FB65 posted by Interface or Conversion program where amount is a negative amount (a credit or refund). This FB65 transaction mirrors the FB60 payment transaction made using doc type ZN and is only used to execute F-44 clearing transaction. Used to record credit offset entry for subrecipient payments FB65 posted by Interface or Conversion program where actual payment was a postive amount. This FB65 transaction mirrors the FB60 payment transaction made using doc type ZD and is only used to execute F-44 clearing transaction.

17

1700000000

1799999999

Yes, KS clearing document from SAP

YES

KH

KR01

17

1700000000

1799999999

NO

YES

KJ

KR01

D - Vendor C - Expense

5/7/2012

2:42 PM S:\Finance\FI_COMMON\Doc Types\Old Document Type for Web Version\Document Type Listing for WEB 05072012 Page 3 of 9

SAP DOCUMENT TYPE INVENTORY

DOC TYPE KL

DESCRIPTION LEG Refund w Remit

FUNCTIONAL TEAM(S) Cash Management

PURPOSE OR TRIGGER Vendor Refund of Expenditures - Legacy manual paper Refund documents with remittance. This transaction is followed by transaction F-52 using doc type KC to post Cash-In-Transit entry. Vendor Refund of Expenditures - Legacy manual paper Refund documents without remittance. This transaction is followed by transaction F-52 using doc type KC to post Cash-In-Transit entry. Used to clear vendor account discrepancies due differences between Goods Receipt and Invoice Receipt. Non-PO invoice entered directly into SAP. Vendor Refund of Expenditures (Subrecipient and others) with remittance. User prints the deposit transit slip from SAP via ZF_DEPOSIT transaction and SAP prints paper form to send to Treasury. Vendor Refund of Expenditure transactions are followed by transaction F-52 using doc type KC to post Cash-In-Transit entry. KS also identifies vendor clearing documents. System generated transaction to clear accounts payable document type RN for Correctional Industries Billings to other agencies. Effective 7/1/07 Plant Maint will also use KT to clear Print Shop inventory orders.

SAP TRANSACTION FB65

DOC NUMBER RANGE 10

DOCUMENT RANGE FROM 1092000000

DOCUMENT RANGE TO 1099999999

IS THIS DOC OR A RELATED ONE SENT TO TREASURY FROM SAP OR ANOTHER SYSTEM FOR PAYMENT OR RECEIPT? YES, paper RE document sent to Treasury with legacy reference # from agency system. YES, paper RE document sent to Treasury with legacy reference # from agency system. NO YES, ZP clearing document from SAP SOMETIMES (1) This document from SAP if it clears RN or ZD & KH docs OR (2) Reference document from SAP if refund created; Otherwise, not sent YES, Reference document from SAP. Revenue line from KT and expense line from RN = Transfer Voucher to Treasury. YES, ZP clearing document from SAP YES, paper RE document sent to Treasury from SAP with SAP reference #. YES, this document from SAP YES, reference document from SAP

REAL FM POSTING YES / NO YES

REVERSING DOC TYPE KL

AUTH GROUP RV01

DEBIT / CREDIT ENTRIES D - Vendor C - Expense

GL ACCT CODE ITEM CAT (CONFIG) Any Vendor or Expense Account

KO

LEG Refund wo Remit

Cash Management

FB65

10

1092000000

1099999999

YES

KO

RV01

D - Vendor C - Expense

Any Vendor or Expense Account

KP KR KS

Account Maintenance Vendor Invoice Vend Refund w Remit

Procurement Accounts Payable Cash Management

MR11 FB60 and FBR2 Auto program or FB65 or FV65

48 19 10

4800000000 1900000000 1092000000

4899999999 1999999999 1099999999

NO YES YES

KP KA KS KR01 RV01 D - Vendor C - Expense D - Vendor C - Expense Any Vendor or Expense Account Any Vendor or Expense Account

KT

Interagency Accounts Payable Adjustment

Accounts Receivable

F.51

31

3100000000

3199999999

KT

KR01

KU KW

Utility Invoices Vendor Refund wo Remit

Accounts Payable Cash Management

KZ

Vendor Advancement Account Payment PCard Interface

Accounts Payable

Non-PO utility invoices entered via FB60, Web DynPro, and FB60 INTF_0492 Vendor Refund of Expenditures (Subrecipient and others) FB65 or FV65 without remittance. SAP prints paper form to send to Treasury. Vendor Refund of Expenditure transactions are followed by transaction F-52 using doc type KC to post Cash-In-Transit entry. Vendor Payment documents for post with advancement F-58 account payments Automated transaction to distribute Purchasing Card FB50 amounts billed to the correct agency and funding source. To be put in effect 3/1/2003 in conjunction with new PNC file process. Automated transaction to distribute Travel Card amounts FB50 billed to the correct agency and funding source. To be put in effect 2/11/2004 in conjunction with new Travel interface. Used to revalue finished inventory, equipment or supplies to current value. MR21

19 10

1900000000 1092000000

1999999999 1099999999

YES YES

KA KW

KD01 RV01

D - Expense C - Vendor D - Vendor C - Expense

Any Vendor or Expense Account Any Vednor or Expense Account

15

1500000000

1599999999

YES

ZK

ZA01

D - Vendor C - Adv Acct D - Expense C - Expense

LB

Cost Allocation

37

3700000000

3799999999

LB

KR01

Any Vendor and Advancement GL ending in "4" C - 6395000 D - Various

LT

Travel Card Interface

Travel

30

3000000000

3099999999

YES, reference document from SAP

LT

KR01

D - Expense C - Expense

C - 6395000 D - 6311040

PR

Price Change

Procurement

48

4800000000

4899999999

NO

NO

None

KR01

PS PZ

Project Settlement Vendor Payment Reversal

Commonwealth-wide & Project Systems Accounts Payable

Provide project settlements with their own unique number FB50; AUAK; CJ8G; range for postings to avoid contention with other processes CJ88 Reversal document type for ZP. FBRA

11 17

1100000000 1700000000

1199999999 1799999999

No NO

No YES

PS PZ

DR01 KR01

D/C - Inventory, Equip, Supplies D/C - RevaluationBudget Inventory Acct D/C - AUC D/C - Final Asset D/C - 6599999 D - Invoices Payable C - Vendor

D/C - 1520000 or 1670000 D/C - 6381112

D/C - AUC D/C - Final Asset D/C - 6599999 Invoices Payable and any Vendor

5/7/2012

2:42 PM S:\Finance\FI_COMMON\Doc Types\Old Document Type for Web Version\Document Type Listing for WEB 05072012 Page 4 of 9

SAP DOCUMENT TYPE INVENTORY

DOC TYPE RE RN

DESCRIPTION Invoice - Gross Invoice - Net

FUNCTIONAL TEAM(S) Procurement Procurement

PURPOSE OR TRIGGER

SAP TRANSACTION

DOC NUMBER RANGE 51 51

DOCUMENT RANGE FROM 5100000000 5100000000

DOCUMENT RANGE TO 5199999999 5199999999

IS THIS DOC OR A RELATED ONE SENT TO TREASURY FROM SAP OR ANOTHER SYSTEM FOR PAYMENT OR RECEIPT?

REAL FM POSTING YES / NO

REVERSING DOC TYPE RE RN

AUTH GROUP RN01 RN01

DEBIT / CREDIT ENTRIES D - Expense C - Vendor D - Expense / Accrued Payble C - Vendor

GL ACCT CODE ITEM CAT (CONFIG) Any Vendor or Expense Account Any Vendor or Expense Account

MRIS Used to record invoices based on Purchase orders. Invoicing Plan invoices. Used to record invoices based on Purchase Orders. Also MIRO and MRRL used to record Purchase Order refunds with and without remittance. RN documents with Bank Code 874 identiied on them will be picked up by a collection program and SAP prints paper form to send to Treasury.

SA SB

G/L Account Document G/L Account Posting

Various Commonwealth-wide & Grants

This is default doc type for FB50 screen. Used for BAI file FB50 upload and for many other purposes. Used for journal entries prepared to accrue revenues and FB50 expenditures by fund type throughout the year.

01 12

0100000000 1200000000

0199999999 1299999999

YES, ZP clearing YES document from SAP YES, ZP or KS YES clearing document from SAP OR Reference document from SAP (if Correctional Industries A/R) NO Sometimes NO Statistical

SA AB

KR01 KR01

Various 1300500 or 1300555 Balance Sheet and and offsetting to Revenue Accounts and 4000200 or 4000300 Commitment Items

SC

WBS Element to Internal Order Posting

Commonwealth-wide & Project Systems

Used for journal entries to post Project Systems WBS Element expenditures and adjustments to Internal Orders to capture appropriate federal, state and local shares.

FB50

17

1700000000

1799999999

NO

SC

KR01

D - Expense C - Expense

SD

SAP/TABS Reconciliation Entry

General Ledger

SE

Payroll Expense Adjustment (in SAP only)

General Ledger

SF

Fed Rev Dep wo Remit

Cash Management

Used for journal entries made to correct SAP errors found FB50 during the SAP Fund reconciliation when no other entry is appropriate. Reference document is the document number originally sent to Treasury. This doc type also bypasses the Ledger 4, 5, 6 substitution rule that puts 00 in positions 6-7 of the Fund. Transfer payroll expenses from between SAP Funds to FB50 agree with either a Treasury only EA or a phone call to Treasury to change the Fund on payroll DSNs (documents) they are unable to process due to an invalid Fund or a Fund without sufficient funds. Reference document is either the paper EA document or the Merge Run ID related to the original ZX document. SAP postings to Federal Revenue without remittance. SAP FB50 prints paper form to send to Treasury.

30

3000000000

3099999999

Yes, reference document from SAP or legacy system

YES

SD

KR01

Various

Revenue and Expense commitment items and 1000000

30

3000000000

3099999999

Yes, reference document from SAP or legacy system

YES

SE

KR01

D/C - Expense CI D/C - Cash

Expense commitment items and 1000000

14

1400000000

1499999999

YES, paper RT YES document sent to Treasury from SAP with SAP reference #. YES, paper AM YES document sent to Treasury from SAP with legacy reference #. YES, sent to Treasury via year-end file.

SF

RV01

D - Drawdown D - 1300599 Federal Receivable C - 4xxxxxx C - Federal Revenue

SG

NonSAP Adj Memo

Cash Management

Used for agencies that interface Adjustment Memos to SAP. SAP prints paper form to send to Treasury.

FB50

07

0700000000

0799999999

SG

KR01

D-Exp or Rev C-Exp or Rev

D-6xxxxxx or 4xxxxxx C-6xxxxxx or 4xxxxxx

SH

Year-End Advancement Account Posting

Cash Management

For use in Interface 0261 to TREAS for FI year-end Advancement Account related documents. Do Not Use This Number Range for any OTHER Doc Type - EVER!

FB50

60

6000000000

6099999999

NO

SH

KR01

D - 104xxxxx (Adv Acct) new fund year C - 104xxxx (Adv Acct) old fund year Various

D - 104xxxxx (AA Account new fund year) C - 104xxxx (AA Acount old fund year) Various

SI

LEG Revenue Document

Cash Management

Legacy paper miscellaneous Revenue document. (AM, DM, FB50 PY and TV)

07

0700000000

0799999999

YES, paper AM, DM, YES PY or TV documents sent to Treasury with legacy reference # from agency system.

SI

KR01

5/7/2012

2:42 PM S:\Finance\FI_COMMON\Doc Types\Old Document Type for Web Version\Document Type Listing for WEB 05072012 Page 5 of 9

SAP DOCUMENT TYPE INVENTORY

DOC TYPE SJ

DESCRIPTION NonSAP RevDep w Rem

FUNCTIONAL TEAM(S) Cash Management

PURPOSE OR TRIGGER

SAP TRANSACTION

DOC NUMBER RANGE 07

DOCUMENT RANGE FROM 0700000000

DOCUMENT RANGE TO 0799999999

IS THIS DOC OR A RELATED ONE SENT TO TREASURY FROM SAP OR ANOTHER SYSTEM FOR PAYMENT OR RECEIPT? YES, paper RT document sent to Treasury from SAP with legacy reference #. YES, paper RT document sent to Treasury from SAP with legacy reference #. YES, paper RT document sent to Treasury with legacy reference # from agency system. YES, paper AM, PY and TV documents sent to Treasury with legacy reference # from agency system. YES, paper RE document sent to Treasury from SAP with legacy reference #. YES, paper RT document sent to Treasury with legacy reference # from agency system. YES, this document from SAP YES, paper RT document sent to Treasury from SAP with SAP reference #.

REAL FM POSTING YES / NO YES

REVERSING DOC TYPE SJ

AUTH GROUP KR01

DEBIT / CREDIT ENTRIES D - Cash in Transit C - Revenue

GL ACCT CODE ITEM CAT (CONFIG) D - 1003000, C - Any revenue account

Used for agencies that interface Revenue with remittance FB50 to SAP. The agency prints the deposit transit slip from their system and SAP prints paper form to send to Treasury.

SK

NonSAP RevDep wo Rem

Cash Management

Used for agencies that interface Revenue without remittance to SAP. SAP prints paper form to send to Treasury.

FB50

07

0700000000

0799999999

YES

SK

KR01

D - Cash in Transit C - Revenue

D - 1003000, C - Any revenue account

SL

LEG RT w Remit

Cash Management

Legacy paper Revenue document with remittance.

FB50

14

1400000000

1499999999

YES

SL

RV01

D - Cash in Transit C - Revenue

D - 1003000, C - Any revenue account

SM

NonSAP Rev Doc

Cash Management

Used for RIS to SAP interface postings and Out of Scope Agency postings of Revenue documents (AMs, PYs and TVs).

FB50

07

0700000000

0799999999

YES

SM

KR01

Various

Various

SN

NonSAP Ref wo Remit

Cash Management

Used for agencies that interface Refund of Expenditures without remittance to SAP. Agency will send refund number. SAP prints paper form to send to Treasury. FB50 FB50

08

0800000000

0899999999

Yes

SN

KR01

D - Cash in Transit C - Expense

D - 1003000 C - 6xxxxxx

SO

LEG RT wo Remit

Cash Management

Legacy paper Revenue document without remittance.

14

1400000000

1499999999

YES

SO

RV01

D - Cash in Transit C - Revenue

D - 1003000, C - Any revenue account

SP SQ

SAP TV Credit Revenue Rev Deposit w Remit

General Ledger Cash Management

Post inter- and intra- agency transfers crediting a Revenue FB50 commitment item. SAP postings for Non-Accounts Receivable Revenue with FB50, FV50 remittance, User prints the deposit transit slip from SAP via ZF_DEPOSIT transaction and SAP prints paper form to send to Treasury. Used for agencies that interface Refund of Expenditures without remittance to SAP. Agency does not send refund number. SAP prints paper form to send to Treasury. FB50

09 14

0993000000 1400000000

0993999999 1499999999

YES YES

SP SQ

KR01 RV01

D - Expense CI C - Revenue CI D - Cash in Transit C - Revenue

D - Expense CI C - Revenue CI D - 1003000, C - Any revenue account

SR

NonSAP Rfd wo Remit

Cash Management

08

0800000000

0899999999

YES, paper RE No document sent to Treasury from SAP with SAP reference #. YES, paper RE document sent to Treasury from SAP with legacy reference #. No longer used NO YES

SR

KR01

D-Cash in Transit C-Expense

D-1003000 C-6xxxxxx

SS

NonSAP Ref w Remit

Cash Management

Used for agencies that interface Refund of Expenditures with remittance to SAP. The agency prints the deposit transit slip from their system and SAP prints paper form to send to Treasury.

FB50

08

0800000000

0899999999

SS

KR01

D-Cash in Transit C-Expense

D-1003000 C-6xxxxxx

ST SU

RAS Revenue posting Adjustment Document

Cash Management Various

SV

Rev Deposit wo Remit

Cash Management

RAS-SAP interface postings to G/L for Transmittals of FB50 Revenue - NO LONGER USED IN SAP. Post adjustments when no file for Treasury or the Revenue FB50 Interface System (RIS) is required. Also used for numerous other entries. SAP postings to Non-Accounts Receivable Revenue FB50, FV50 without remittance. SAP prints paper form to send to Treasury.

07 01

0700000000 0100000000

0799999999 0199999999

No Sometimes

ST SU

KR01

D - Cash C - Cash In Transit Various

D- 1000000 C- 1003000 Various

14

1400000000

1499999999

YES, paper RT YES document sent to Treasury from SAP with SAP reference #.

SV

RV01

D - Cash in Transit C - Revenue

D - 1003000 C - Any revenue account

5/7/2012

2:42 PM S:\Finance\FI_COMMON\Doc Types\Old Document Type for Web Version\Document Type Listing for WEB 05072012 Page 6 of 9

SAP DOCUMENT TYPE INVENTORY

DOC TYPE SW

DESCRIPTION Revenue Reversal

FUNCTIONAL TEAM(S) Cash Management

PURPOSE OR TRIGGER To reverse refund and revenue postings made using doc types SR, ST, SY and SZ.

SAP TRANSACTION FB08, F.80

DOC NUMBER RANGE 08

DOCUMENT RANGE FROM 0800000000

DOCUMENT RANGE TO 0899999999

IS THIS DOC OR A RELATED ONE SENT TO TREASURY FROM SAP OR ANOTHER SYSTEM FOR PAYMENT OR RECEIPT? NO

REAL FM POSTING YES / NO YES

REVERSING DOC TYPE SW

AUTH GROUP KR01

DEBIT / CREDIT ENTRIES D - Cash in Transit / Revenue C - Cash in Transit / Cash D - Cash in Transit C - Revenue

GL ACCT CODE ITEM CAT (CONFIG) D - 1003000 / Any Revenue C - 1003000 / 1000000 D - 1003000, C - Any revenue account

SY

RIS Revenue Posting

Cash Management

RIS-SAP interface postings for Revenue.

FB50

07

0700000000

0799999999

SZ

RIS Refund Posting

Cash Management

RIS-SAP interface postings for Refund of Expenditures.

FB50

08

0800000000

0899999999

VT

Legacy System VT

General Ledger & Grants Summarized Accounts Payable from various Legacy Systems. File is sent to Treasury from the legacy system.

Interface or manual FB50

VT

A000000000

Z999999999

YES, RT paper YES document sent to Treasury with legacy reference # from agency system. YES, RE paper YES document sent to Treasury with legacy reference # from agency system. YES - Last 8 positions YES of thIs document from legacy system

SY

KR01

SZ

KR01

D - Cash in Transit C - Expense

D - 1003000, C - Any expense account

None

KR01

WA

Goods Issue

Procurement

Used for distribution of materials from one agency to another or transfer of materials within an agency. Documents are sent to Treasury only if the first seven positions of the Fund are different and there is no revenue commitment item on the document.

MIGO and MB1A,B,C

49

4900000000

4999999999

YES, this document YES from SAP if 1st 7 pos. of Fund are different and there is no revenue commitment item on the document NO NO

None

D - Expense or Purchase of Investments C - Non-SAP Invoices Payable D - Expense 638* C - Inventory 16* C - 4200101 OR D - Expense C - Inventory 16* D - Inventory D - Expenditure C - Accrued Payables GR/IR D/C - Expense D/C - Inventory 16*

C - 2100200

D - Expense 638* C - Inventory 16* C - 4200101 OR D - Expense C - Inventory 16* Balance Sheet and Expense Accounts and Commitment Items

WE

Goods Receipt

Procurement

Used to record receipt of goods or services

MIGO (Goods) and ML81 (Services)

50

5000000000

5099999999

None

WF

Production Order Costing

Plant Maintenance

WI

Inventory Document

Procurement

Used for recording consumption of materials in the Sign Shop production orders. Used for recording inventory produced in the Sign Shop production order. Also, used in the settlement process for sign shop production. Documents are sent to Treasury only if the first seven positions of the Fund are different. Adjustment of inventory differences.

CO12, CO13, CO88, KO88

49

4900000000

4999999999

YES, this document YES from SAP if 1st 7 pos. of Fund are different

WF

MI07

49

4900000000

4999999999

NO

Statistical

None

D/C - Inventory D/C - P&L Acct

Balance Sheet and Expense Accounts and Commitment Items Any Vendor or Expense Account

ZA

Advancement Account Invoice

Accounts Payable

ZB

Payroll Accrual

Commonwealth-wide & Payroll / Travel

Non-PO Invoice for Advancement Accounts. For separating security by document types, reporting and auditing. Used to post payroll expense accruals automatically in FI through accrual program. For GAAP purposes.

FB60

21

2100000000

2199999999

Yes, KZ clearing document from SAP NO

YES

AZ

ZA01

D - Expense C - Vendor

FB50

12

1200000000

1299999999

Statistical

ZJ

KR01

D-Expenses (GAAP) GAAP Balance Sheet C-Payables (GAAP) and Expense Accounts and Commitment Items D-Expenses (GAAP) C-Revenues (GAAP) C-Liabilities C-Liabilities (GAAP) D/C-Fund Balance Balance Sheet and GAAP Balance Sheet and GAAP Expense Accounts and Commitment Items

ZC

Upload of CU Info

Commonwealth-wide

Used for year-end upload and reversal of component unit financial information into SAP to properly report in the Commonwealth's CAFR.

FB50

01

0100000000

0199999999

NO

NO

ZC

KR01

5/7/2012

2:42 PM S:\Finance\FI_COMMON\Doc Types\Old Document Type for Web Version\Document Type Listing for WEB 05072012 Page 7 of 9

SAP DOCUMENT TYPE INVENTORY

DOC TYPE ZD

DESCRIPTION Vendor Adjustment Invoice

FUNCTIONAL TEAM(S) Accounts Payable

PURPOSE OR TRIGGER

SAP TRANSACTION

DOC NUMBER RANGE 17

DOCUMENT RANGE FROM 1700000000

DOCUMENT RANGE TO 1799999999

IS THIS DOC OR A RELATED ONE SENT TO TREASURY FROM SAP OR ANOTHER SYSTEM FOR PAYMENT OR RECEIPT? Yes, KS clearing document from SAP

REAL FM POSTING YES / NO YES

REVERSING DOC TYPE ZD

AUTH GROUP KR01

DEBIT / CREDIT ENTRIES D - Expense C - Vendor

GL ACCT CODE ITEM CAT (CONFIG)

Used to record debit offset entry for subrecipient payments FB60 posted by Interface or Conversion program where payment is a positive amount. This FB60 transaction mirrors the FB65 payment transaction made using doc type KJ and is only used to execute F-44 clearing transaction. HR / Travel Invoice postings to pay vendor. Unique document type used to accumulate amounts to replenish non-SAP Advancement Accounts. auto program in payroll FB50

ZE ZF

Employee Travel Vendor Invoice Non-SAP Advance Account Replenishment

Accounts Payable & Payroll / Travel General Ledger

27 88

2700000000 8800000000

2799999999 8899999999

YES, ZP clearing document from SAP YES, this document from SAP

YES YES

AZ None

KR01 KR01

D - Expense C - Vendor D - Expense C - Out of scope Adv Acct (e.g.,1046100 at DPW) D/C - GAAP Exp/Rev D/C - GAAP Liab. D/C - GRIR Payables (various uses)

Any Employee Vendor or Expense Account D - Expense C - Advancement Acct for agency (e.g.,1046100 at DPW) Balance Sheet and GAAP Balance Sheet and GAAP Income and Expense Accounts and Commitment Items

ZG

GAAP Accrual

Commonwealth-wide

Used for year-end journal entries to accrue revenues and expenditures by fund type for the Commonwealth's GAAP conversion.

FB50

12

1200000000

1299999999

NO

Sometimes statistical

ZJ

KR01

ZH

GAAP Reclass

Commonwealth-wide

Used for year-end journal entries to reclassify GL account FB50 balances within a CoPA fund to properly report the account balances on the Commonwealth's CAFR.

01

0100000000

0199999999

NO

YES, Some statistical

ZJ

KR01

D/C - Revenues D/C - Expenses D/C - Assets D/C - Liabilities D/C - Fund Balance GAAP or regular GLs D - Expense C - Vendor

Balance Sheet and GAAP Balance Sheet, Income and Expense and GAAP Income and Expense Accounts and Commitment Items

ZI

Vendor Invoice Interface

Accounts Payable

SAP invoice documents posted via an external interface. IDOC interface For auditing of payments in payment program the interface triggered invoices are required to be separated. Used for beginning of year mass reversal of accrual and F.80 deferral journal entries upon carryforward of GL balances to new fiscal year.

22

2200000000

2299999999

YES, ZP clearing document from SAP

YES

KA

KR01

Any Vendor or Expense Account

ZJ

GAAP Reversal

Commonwealth-wide

01

0100000000

0199999999

NO

YES, Some statistical

ZJ

KR01

Reversal of ZG and ZH documents

Balance Sheet and GAAP Balance Sheet, Income and Expense and GAAP Income and Expense Accounts and Commitment Items Advancement GL ending in "4" and any Vendor Balance Sheet and Expense Accounts

ZK

Vendor Payment Advancement Account Reversal FI-CO Reconciliation Ledger Transaction Vendor Invoice Offset

Accounts Payable

Reversal document type for KZ (Advancment Account Payment). To identify all reconciliation ledger transactions, which will aid in error correction.

FBRA & FCH8

17

1700000000

1799999999

NO

YES

ZK

ZA01

ZL

Cost Allocation & Commonwealth Wide Grants

KALC

01

0100000000

0199999999

NO

NO

AB

KR01

ZN

Used to record debit offset entry for subrecipient payments FB60 posted by Interface or Conversion program where amount is a negative amount (a credit or refund). This FB60 transaction mirrors the FB65 payment transaction made using doc type KH and is only used to execute F-44 clearing transaction.

17

1700000000

1799999999

NO

YES

ZN

KR01

D - Adv Acct Clearing Account C - Vendor D/C - Expense D/C - FICO Recon Ledger D - Expense C - Vendor

5/7/2012

2:42 PM S:\Finance\FI_COMMON\Doc Types\Old Document Type for Web Version\Document Type Listing for WEB 05072012 Page 8 of 9

SAP DOCUMENT TYPE INVENTORY

DOC TYPE ZO

DESCRIPTION

FUNCTIONAL TEAM(S)

PURPOSE OR TRIGGER Used for journal entries that will manually correct payroll posting made to the payroll default cost center and fund. These corrections will be an expense to expense posting. Documents are sent to Treasury only if the first seven positions of the Fund are different. Vendor Payment documents for posting using automated payment program. Interface from FIMS to SAP, primarily to reallocate Payroll charges. Also used to post the clearing of non-SAP payables on a daily basis

SAP TRANSACTION FB50

DOC NUMBER RANGE 78

DOCUMENT RANGE FROM 7800000000

DOCUMENT RANGE TO 7899999999

IS THIS DOC OR A RELATED ONE SENT TO TREASURY FROM SAP OR ANOTHER SYSTEM FOR PAYMENT OR RECEIPT?

REAL FM POSTING YES / NO

REVERSING DOC TYPE ZO

AUTH GROUP KR01

DEBIT / CREDIT ENTRIES D - Expense C - Expense

GL ACCT CODE ITEM CAT (CONFIG) D - Expense C - Expense

Payroll Default Cost Center Correction Payroll & Leave Payout EA

YES, this document YES from SAP if 1st 7 pos. of Fund are different

ZP

Payment Posting

Accounts Payable

F110

20

2000000000

2099999999

YES, this document from SAP

YES

PZ

KR01

D - Vendor Any Vendor and C - Invoices Payable Invoices Payable. D/C - Exp/Rev D/C - Cash or NonSAP Invoices Payable D - Equity (Enc. by Value type) C - Equity (Res. for Encumbrances) D - Exp / Purchase of Investments C - Treas/Non-SAP Clearing D/C - various D/C - 1000000 or 2100200 Balance Sheet and Cash Accounts

ZQ

Interface from FMIS and daily clearing General Ledger / GM of non-SAP payables account

FB50

99

9900000000

9999999999

ZR

Commitment Posting to FI

Commonwealth-wide

Program to post FM Commitments to FI at month-end for FB50 financial statements generated from SPL. Commitments in FI are adjusted for expenditure recognition differences between FM and FI with this program. Treasury interfaces to record payments for out-of-scope agencies FB50 or BAPI interface

01

0100000000

0199999999

YES, Reference YES document from legacy system or original Payroll doc No NO

ZQ

KR01

ZR

KR01

ZT

Non-SAP Agency

General Ledger

01

0100000000

0199999999

NO

YES

AB

KR01

D - Expense or Purchase of Investments C - 1190100

ZU

Treasury Investment Upload

Commonwealth-wide

ZW

PR Posting 3rd Party

AP / Payroll

Used for year-end upload of Treasury Investment ZFTR - auto program information to include in the Commonwealth's CAFR. Reports balances, difference between cost and fair market value, and accrued interest. 3rd Party Liability Payments. Payroll posting PC00_M10_CALC

01

0100000000

0199999999

NO

ZU

KR01

24

2400000000

2499999999

YES, ZP clearing document from SAP

YES

ZW

KR01

ZX

Payroll Posting

Payroll

This entry is to record payroll expenses and payroll liabilities as a result of the payroll run. For example: Salaries, Medicare, Social Security, etc.

Payroll posting PC00_M10_CALC

25

2500000000

2599999999

YES, Reference document relates to many DSNs, RTs, REs, and AMs from SAP NO

YES

ZX

KR01

ZY

Payroll Cash Clearing

Bank Clearing

The Payroll Posting (ZX) does not post directly to the cash Bank Clearing posting account, instead, a payroll cash clearing account is used. ZF_PAYROLL_BANK_ This entry (ZY) is to clear the payroll cash clearing account CLEARING and post to the cash account.

26

2600000000

2699999999

NO

ZY

KR01

D/C- HR Doc Split Clear D - Liability C - Vendor D - Expense D - HR Doc Split Clear C - Liability C - Payroll Cash Clearing D - Payroll Payable C - Pyrl Emp Payble Auto -----------------D - Pyrl Emp Payble Auto C - Cash-Pyrl Bank Clrng

D & C- HR Doc Split Clear (1190030) D - Liability (21*) C - Vendor D - Expense (61*) D & C - HR Doc Split Clear (1190010) C - Liability (21*) C - Payroll Cash Clearing (2100150) D - Payroll Payable (2100150) C - Pyrl Emp Payble Auto (2100153) D - Pyrl Emp Payble Auto (2100153) C - Cash-Pyrl Bank Clrng (1000002)

5/7/2012

2:42 PM S:\Finance\FI_COMMON\Doc Types\Old Document Type for Web Version\Document Type Listing for WEB 05072012 Page 9 of 9