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Position Information Package for MO Full Time

HOBART CITY COUNCIL

INFORMATION PACKAGE FOR APPLICANTS

Position Employment Status Unit Division Applications Close

: : : : :

Civil Works Engineer Full Time Civil Works Infrastructure Services Division Monday March 3, 2014

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Position Information Package for MO Full Time

CONTENTS OF THIS PACKAGE INCLUDE

1. An Introduction to the City of Hobart 2. Hobart City Council at a Glance 3. Hobart City Council Vision, Mission and Values 4. Hobart City Council Organisational Structure 5. Position Description and Selection Criteria 6. Conditions of Employment 7. Advice to Applicants 8. Submitting your application

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Position Information Package for MO Full Time

INTRODUCTION TO THE CITY OF HOBART


Hobart is Australia's southern most Capital and second oldest settlement in Australia. Resting on the shores of the River Derwent with Mt. Wellington as a backdrop, the City boasts the best natural setting of any of the Nation's capitals. Hobart is served by the Port of Hobart, one of the finest deep water harbours in the world. Its airport is located on the eastern shore of the Derwent River, 22 kilometres from the City. Hobart's residential suburbs are all in close proximity of the central business district with an efficient transport infrastructure providing easy access throughout the City and environs. The natural, physical splendour of the City of Hobart is one of the most precious assets that we possess. Environmental awareness within the community has never been greater and the Council is committed to a policy of environmental friendly development. The Hobart City Council promotes an ethic of quality customer care and seeks to ensure that the needs and aspirations of our community are met at all times. We see the City of Hobart entering the 21st Century with a clear understanding of its place amongst the great "livable" cities in the world. Led by a dynamic Council, with a visionary strategic plan and a keen sense of purpose, and an unbreakable unity with the community, Hobart is and will continue to be a city promising real quality of life for this, and future generations.

HOBART CAN OFFER YOU:


Affordable housing Stress free travelling Quality Educational opportunities Multiplicity of recreational opportunities Community events & festivals Diverse cultural, entertainment & dining opportunities Quality Tasmanian produce and seafood Excellent community facilities Beautiful physical setting Fine harbour and protected waterways for boating Easy access to popular, coastal holiday areas Proximity to world class wilderness areas and experiences The sense of history associated with Australias second oldest city Renowned heritage architecture

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Position Information Package for MO Full Time

CITY OF HOBART AT A GLANCE

Population (Hobart Metropolitan area): Mean Daily Max. Summer Temperature: Mean Daily Max. Winter Temperature: Average Annual Rainfall:

211, 656 (ABS Census 2011) 21.2C (Bureau of Meteorology 2013) 12.3C (Bureau of Meteorology 2013) 615.2mm (Bureau of Meteorology 2013)

Key industries: 9,082 (19.7%) workers employed in Public Administration & Safety largest employer by industry 7,472 (16.2%) workers employed in Health Care and Social Assistance 4,576 (9.9%) workers employed in Education 4,145 (9%) workers employed in Retail

Housing costs: As at March 2013 (provided by Real Estate Institute of Australia 2013) the median housing price in Hobart is currently $360,000.

HOBART CITY COUNCIL AT A GLANCE


Total Expenditure - 2011/2012: No. of voters on 2013 roll: No. of rateable properties: $100.3M 34,745 approx 23,803 approx

No. of equivalent full time employees (as at 30/03/13): 618

Further information on the City of Hobart and the Hobart City Council can be found on the Councils website at:

http://www.hobartcity.com.au

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Position Information Package for MO Full Time

HOBART CITY COUNCIL VISION, MISSION & VALUES

VISION FOR THE CITY OF HOBART In 2025 Hobart will be a city that: offers opportunities for all ages and a city for life; is recognized for its natural beauty and quality of environment; is well-governed at regional and community levels; achieves good quality development and urban management; is highly accessible through efficient transport options; builds strong and healthy communities through diversity, participation and empathy; and is dynamic, vibrant and culturally expressive

THE MISSION Our mission is to ensure good governance of our capital city.

HOBART CITY COUNCIL VALUES At the Hobart City Council: We're about people We value people - our community, customers and colleagues We're professional We take pride in our work We're enterprising We look for ways to create value We're responsive We're accessible and focused on service We're inclusive We respect diversity in people and ideas We're making a difference We recognise that everything we do shapes Hobart's future

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Position Information Package for MO Full Time

CONTINUOUS IMPROVEMENT The Hobart City Council is building a corporate culture of quality and customer care that is responsive to business and community expectations, encourages a supportive and participative work environment for its employees and promotes improvement of its work practices. In support of these principles of continuous improvement, the organisation has introduced quality assurance across all areas of activity and is currently expanding that certification to include environmental management and occupational health and safety through an integrated approach. The Council has also adopted the Business Excellence Framework, a leadership and management approach to creating an environment for continuous improvement. In 2008 the Hobart City Council was the proud recipient of the SAI Global Business Excellence Gold Award and Excellence Medal recognizing its success and performance at a national level. Hobart City Council is committed to improving its performance well into the future.

WORK HEALTH & SAFETY The health and safety of its employees, contractors, volunteers and visitors is a priority issue for the Hobart City Council. The Council is committed to providing a safe and healthy work environment and to taking all reasonable steps to ensure that all employees and contractors of the Council are safe from injuries and risks to health whilst they are at work. The Hobart City Council is also committed to ensuring that volunteers and visitors are safe from harm when in Council workplaces. The Council makes available the appropriate resources to ensure that it complies with relevant work health and safety legislation and that the workplace is a safe and healthy one. The Council has in place a comprehensive system of work health and safety committees covering all of its workplaces.

EMPLOYER OF CHOICE & GENDER EQUITY The Hobart City Council is committed to being an employer of choice. To support this objective the Council provides contemporary conditions of employment, competitive pay and maintains a committed and a proactive approach to the following key areas: Equity and Discrimination The Hobart City Council is committed to the principles of equity and equal employment opportunity, to the elimination of inappropriate and unlawful discrimination, all forms of harassment (including sexual harassment) and bullying in the workplace. The Council aims to create and sustain a work environment which supports mutual trust and respect and will take all reasonable steps to ensure that:

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Position Information Package for MO Full Time

All employees are able to enjoy a workplace that is free from inappropriate and unlawful discrimination, harassment and bullying; principles of equity and equal employment opportunity are reflected in the Councils policies and procedures in respect of employees and employment; and There are effective procedures in place for the resolution of the genuine concerns and grievances of employees.

Family-friendly Policies The Hobart City Council has in place a range of family-friendly policies and flexible working arrangements which will assist both male and female employees in meeting their family obligations.

Opportunities for Women The Hobart City Council is committed to gender equity and is an equal opportunity employer. Female candidates are encouraged to apply for vacancies with the Council and selection of the successful candidate in any recruitment is based on merit and suitability for the role without regard for gender. In employment, the Councils policies and actions will reflect the notions of equal opportunity for both genders, including equal pay for the same work.

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HOBART CITY COUNCIL ORGANISATIONAL STRUCTURE


Nick Heath General Manager
Philip Holliday Director Community Development Heather Salisbury Deputy General Manager / Director Corporate Services David Spinks Director Financial Services Neil Noye Director Development & Environmental Services Roger Viney Director Parks & Customer Services Mark Painter Director Infrastructure Services

Community Inclusion Equal Access


Coordination Youth Programs Aged Services Cultural Development Events and Marketing Summer Events Markets City Marketing

Human Resources Legal Services Integrated


Management System and Risk Management Economic Development Tasmanian Travel and Information Centre (TTIC) Corporate Governance and Performance Management Strategic and Corporate Planning General Managers Office

Information
Management - Information Management & Services - Records Management - Library Services - Information & Communication Technology - GIS City Government Administrative Services & Support Hallkeeping

Strategic Financial
Planning Financial and Management Accounting and Reporting Budgets Rates Investments Management Debt Management Central Procurement Unit

Strategic Land
Use Planning Planning Schemes City Design Environmental Planning Heritage & Urban Design Development Permits Compliance Environmental Health Immunisations Premises Registration Environmental Nuisances

Open Space
Group - Parks and Recreation - Bushland and Reserves - Open Space Planning Customer Services Parking Operations The Hobart Aquatic Centre (THAC) Media Management Health and Wellness Animal Control City Inspectorate

Engineering Services
Group Environmental Engineering Road Engineering Traffic Engineering Civil Works Emergency Management Services Group Asset Services Surveying Services Architectural Projects Engineering Projects Operational Support Group Fleet & Fabrication Services Environmental Services

Professional & Support

Environment &

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Position Information Package for MO Full Time

POSITION DESCRIPTION

POSITION DETAILS
POSITION: POSITION NO.: EMPLOYMENT STATUS: DIVISION: GROUP: UNIT: LOCATION: CLASSIFICATION: RESPONSIBLE TO: PD LAST UPDATED: Civil Works Engineer Full Time Infrastructure Services Engineering Services Civil Works Hobart Council Centre MO Level 5 Manager Civil Works June 2013

DIVISION OBJECTIVES
To provide quality customer service to a range of internal and external clients, including ratepayers, residents and the general public and to provide general administrative and specialised support to the Lord Mayor, Aldermen and the Divisions of Council.

GROUP OBJECTIVE:
To strategically plan and deliver or procure road, traffic, parking, stormwater, waterways, facilities and essential services in an efficient, effective and sustainable manner for the current and future needs of the community.

POSITION OBJECTIVE:
To be responsible for: The forward planning and management of capital works projects. The organisation of work teams in an efficient and effective manner. The preparation of Workplace Health & Safety documents associated with capital works. The review of works to ensure compliance with WHS documents and appropriate practices. The ongoing implementation of a Safety Culture throughout the Unit. Coordination, consultation and cooperation with all other Units and other organisation associated with capital works. The review of project works to identify efficiencies and improvements.
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Position Information Package for MO Full Time

KEY FUNCTIONS AND RESPONSIBILITIES:


The key functions and responsibilities of the position are to: Undertake strategic planning for the Civil Works Unit. Assist with the development and implementation of future capital works projects and associated funding requirements. Prepare Workplace Health & Safety documents associated with capital works. Manage works crews and subcontractors to ensure activities can be performed safely, in accordance with Occupational Health and Safety Legislation, Hobart City Council Corporate Policies and HCC Health and Safety Policies; Review estimates associated with capital works projects. Provide professional advice and support to asset managers and designers of capital works projects. Supervise a team of employees who are responsible for the undertaking of capital projects. Be responsible for timely reporting of the outcomes of civil works activities to the Manager Civil Works. Attend meetings outside of normal business hours and inspect work sites or emergency events when necessary. Develop and maintain, in consultation with the Manager Civil Works, the forward program of works for the Asphalt Construction Sub-Unit and Civil Construction SubUnit; Monitoring the quality, effectiveness and safe delivery of works, providing timely support and taking corrective action when required to maintain the works program. Ensure that the financial and other performance targets for the Asphalt Construction Sub-Unit and Civil Construction Sub-Unit are met; Ensure that the Sub-Units operates in accordance with the Councils integrated management systems; Negotiate with contractors and other stakeholders as required to implement projects; Ensure that a strong attitude towards high quality customer service is being developed and maintained at all times; Ensure Councils Employee Code of Conduct is complied with at all times; Ensure cost effective contract management across the Sub-Units; and

Note: Whilst the key functions and responsibilities for the role are set out above, the Council may direct an employee to carry out such duties or tasks as are within the limits of the employees skill, competence and training.

ORGANISATIONAL RELATIONSHIPS:
INTERNAL:
Reports to: Supervises: Manager Civil Works. Asphalt Construction Operations Manager and Civil Construction Operations Manager. Close liaison and communication with Technical Officer Civil Works, Stormwater & Maintenance Operations Manager and other Unit members.

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Position Information Package for MO Full Time

Liaison with other members of Engineering Services Group, members of Professional Services Group, operations managers within the workforce and members of other Council Divisions.

EXTERNAL:
Communication and liaison with the following: Members of the Hobart community, both residential and commercial External service providers including contractors and consultants Service Authorities including Telstra, NBN, Southern Water and Aurora Southern Tasmanian Councils

SELECTION CRITERIA:
QUALIFICATION AND/OR EXPERIENCE
An appropriate tertiary qualification in Civil Engineering or acceptable equivalent, is mandatory. Relevant post graduate qualifications are desirable. A broad range of appropriate professional and specialist skills and experience obtained through a diverse range of relevant employment, including at supervisory level.

ROLE SPECIFIC KNOWLEDGE AND EXPERIENCE


Specific knowledge and experience in the following: Construction activities and planning Preparation of Workplace Health & Safety documents associated with construction works Management of workforces, project management, civil engineering works, roadworks. Emergency management and emergency response

SUPPLEMENTARY SKILLS AND COMPETENCE


Technical: Ability to use word processing, spreadsheet and project management software and be able to read documents and maps using design drafting and GIS software Cost estimation of civil works. Harmonisation Legislation and Codes of Practice

Management & Administration: Risk management practices. Tendering and contract management practices. Quality management systems and the Business Excellence Framework.

Planning & Monitoring: Familiarity with and knowledge of the Councils Hobart 2025 A Strategic Framework, Strategic Plan 2008-2013, Annual Plan, Unit Plans, Key Performance Indicators, Strategic Measurement System and Annual Report.

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Position Information Package for MO Full Time

Communicating: Ability to convey new ideas and technical information in a manner which is easily understood by people from a range of cultural and educational backgrounds; Ability to present information to both large and small groups; and High-level written communication skills including creating of reports, discussion papers and general correspondence.

BEHAVIOURAL COMPETENCIES
COMMUNICATION
Ability to convey new ideas and technical information in a manner which is easily understood by people from a range of cultural and educational backgrounds; Ability to present information to both large and small groups; and High-level written communication skills including creating of reports, discussion papers and general correspondence.

NEGOTIATION
Demonstrated ability to plan and lead effective negotiations; Ability to work through tense or complex situations; and Ability to foster trust with a range of stakeholders.

CONFLICT RESOLUTION
Demonstrated ability to anticipate and minimise potential conflict; and Demonstrated ability to resolve conflicts at a range of levels, interpersonal, team, customers, suppliers, etc.

INTERPERSONAL RELATIONSHIPS
Ability to build productive, long term relationships with a range of stakeholders; Demonstrates the ability to build trust and credibility; Demonstrated ability to add value to business outcomes; and Demonstrated compatibility with Hobart City Council code of conduct behaviours.

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Position Information Package for MO Full Time

CONDITIONS OF EMPLOYMENT
AGREEMENT: The provisions of the Hobart City Council Enterprise Agreement 2012 apply to this position. SALARY: This position is classified as a Level 5 within the Municipal Officers classification structure. The salary range is from $85,532 to $92,658 per annum. The salary paid will be within that range according to the employees qualifications and experience. LEAVE ENTITLEMENTS: Annual Leave: For each full year of service, an employee accrues an entitlement to 152 hours annual leave exclusive of public holidays. Purchased Leave Scheme: The purchase leave scheme allows an employee to purchase an additional 4 weeks leave per year by an appropriate reduction in salary for a period of 12 months. Long Service Leave: An employees long service leave entitlement of 488 hours becomes available after 10 years of service. Employees will be entitled to payment of pro-rata long service leave on termination after 7 years of service. Personal Leave: An employee is entitled to 101.5 hours of personal leave on commencement. Further personal leave accrues thereafter at the rate of 101.5 hours per year. Personal leave may be used when the employee is: absent due to personal illness or injury; or required to provide care to a member of the employees immediate family or household who is ill or injured and requires such care. 17.5% of any unused personal leave will be paid to the employee on retirement or resignation. Parental Leave: Under the HCC Enterprise Agreement paid maternity leave (13 weeks) and paid paternity leave (2 weeks) is available to employees after 9 months of service. Employees are also entitled to unpaid parental leave. In addition to entitlements to paid parental leave under the Agreement, employees are also entitled to paid parental leave under the Federal Governments National Paid Parental Leave (NPPL Scheme) Annual Leave Loading: Annual leave loading is paid in early December each year. Payment is 17.5% of salary for a 4 week period.

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Position Information Package for MO Full Time

HOURS OF WORK: The spread of ordinary hours under the Agreement is from 6:00 am to 6:00 pm Monday to Friday. For a full-time employee, the normal hours of work will be 38 per week and will be worked in accordance with the prevailing arrangements for this position within the Infrastructure Services Division. Most employees however, work to either a 9 day/ 2 week cycle, with 1 rostered day off every 2 weeks or a 19 day/ 4 week cycle with 1 rostered day off every 4 weeks.

SUPERANNUATION: The Hobart City Council will make employer superannuation contributions on the employees behalf at a level of 12.5% of the employees ordinary time earnings (as per the Australian Taxation Office definition). Employer contributions may be directed to either Quadrant Superannuation or Tasplan Super or any other complying superannuation fund of the employees choice. If no choice is made by the employee the Council will direct the employer contributions to Quadrant Superannuation, as the default fund for Council employees. Employees may make voluntary personal superannuation contributions to their chosen fund, either by salary sacrifice out of pre-tax income, or out of post tax income. REMOVAL AND RELOCATION EXPENSES: When a person residing interstate or beyond daily commuting distance from Hobart is appointed to a permanent position with the Council, the reimbursement of removal expenses relating to the appointee, partner and any dependent children (if applicable) may be paid subject to the conditions contained within the Councils Removal Expenses policy. TRAINING AND DEVELOPMENT: It is the Council's desire that every employee be given the opportunity to develop. The Council's commitment to this aim is seen through: a) b) Provision of fully funded training for in-house and external training courses. Study assistance, for employees undertaking relevant qualifications

HEALTH, FITNESS AND WELFARE: The Council offers employees the opportunity to access lower cost private health insurance cover through: The Local Government Employees Health Plan; or The MBF Corporate Health Plan. Staff discounts are provided for all employees for aquatic and gymnasium membership at The Hobart Aquatic Centre. Employees are also entitled to free gymnasium membership of the HCC Health and Wellness Centre located in the Hobart Council Centre.

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Position Information Package for MO Full Time

Independent counselling services are provided if needed by a Council sponsored Employee Assistance Program, which is also available to immediate family. This confidential service is available 365 days a year. An active Staff Social Club conducts regular events for members and staff. MEDICAL ASSESSMENT: Comprehensive pre-employment medical examinations including drug and alcohol testing for candidates are an integral step in the recruitment and selection process. PROBATION PERIOD: The appointment to this position is subject to a probationary period of 3 months.

ADVICE TO APPLICANTS
Thank you for giving consideration to applying for a position with Hobart City Council. Please read the following information before applying. THE SELECTION PROCESS Hobart City Council positions are filled in accordance with suitability for the position, the relative merits of the candidates and relevant legislative requirements. Merit and suitability are assessed through a selection process that comprises the written application, the applicant's performance at interview, any assessment tools that are utilised and referee reports. YOUR APPLICATION Job applications need to be clear and concise as this is the first step in demonstrating your relevant knowledge, skills, qualifications and experience. All applications will be considered based on the essential and desirable requirements of the positions (the selection criteria is sometimes referred to as required attributes). The selection panel reviews all written applications and short-listing for the interview is based upon statements addressing the selection criteria. Many applicants do not proceed past this first stage of assessment due to failing to provide sufficient information in their applications. Your application should provide information that demonstrates the following: Your knowledge and skills against each of the selection criteria citing relevant examples. Your experience and qualifications and/or ability to develop the skills required. Presentation

Please do not use a presentation folder when submitting your application. Simply secure your application with a paper-clip in the left-hand corner. As your application will not be returned to you, it is important that you keep a copy for your reference, making sure that you do not include original documents.

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Position Information Package for MO Full Time

THE FORMAT FOR YOUR APPLICATION IS: Covering letter It is recommended that you include a short covering letter that introduces yourself and details the reason that you are applying for the position. Current resume/curriculum vitae A resume is a history of your employment and work experience and should cover the following areas: Your employment history in reverse chronological order, starting with your current employment. Details of the positions that you have held, including employment dates, capacity in which you were employed (e.g.; full-time, part-time, casual), where you were employed and brief outline of the main duties and responsibilities. Your educational qualifications. This should include the title of your qualification, the year awarded and the title of the institution attended. Copies of your academic qualification should also be attached. Information regarding training courses or developmental programs that you have attended should also be included. Selection Criteria A statement addressing the selection criteria must be included with your application. The selection criteria represent the minimum level of knowledge and skills that individuals will need in order to satisfactorily perform the duties of the position. You must address each criterion in your application citing relevant examples on how you believe you meet or have the potential to meet the requirements. The criteria should also be addressed in terms of the major duties of the position for which you are applying. Applications are rated against the selection criteria in order to short-list candidates for interview and then to select the most suitable and meritorious applicant form the field of candidates interviewed. In addressing the selection criteria you should consider the following guidelines: Read the selection criteria carefully and identify the major factors in each selection criterion. Determine how you meet each criterion. When making a statement on how you meet the criteria, cite relevant examples that detail how you were involved in a process, or how you applied a relevant skill or ability. In providing evidence or support your achievements, explain how you were successful. Check that you have addressed the major factors. It is not sufficient to simply state that you meet the criteria without explaining how. The suggested length of response should be approximately half-one page per criteria. As a general rule, the more senior the role, the more complex the selection criteria and the more detailed your response should be. Applications that do not address the selection criteria will not be
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Please note: accepted

Position Information Package for MO Full Time

Referees Details of at least two referees should be included with your resume. It is desirable for at least one referee to have been a supervisor or manager from your past employment. You should: Supply each referee's name, position, organisation, business address and contact telephone number/s. Contact your referees with the details of the position that you are applying for in the event that they may be contacted to provide a verbal report about your skills and abilities and suitability for the position for which you are applying.

SUBMIT YOUR APPLICATION Applications can be submitted either by: Mail Group Manager Human Resources Hobart City Council PO Box 503 Hobart TAS 7001 Or Email recruitment@hobartcity.com.au Further Information: For further information regarding this position please contact: Russell Dowd Manager Civil Works on telephone number (03) 6278 0218 or via email at dowdr@hobartcity.com.au.

Closing Date for Applications: Monday March 3, 2014 Please note: Applications that are not received by the closing date will not be accepted.

N.D Heath GENERAL MANAGER

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