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PROCEDURAL STANDARDS FOR RETRO-COMMISSIONING OF EXISTING BUILDINGS

2009 FIRST EDITION


National Environmental Balancing Bureau 8575 Grovemont Circle Gaithersburg, Maryland 20877-4121 301-977-3698 301-977-9589 FAX www.nebb.org

PROCEDURAL STANDARDS FOR RETRO-COMMISSIONING OF EXISTING BUILDINGS

First Edition March 2009

Copyright NEBB, 2009

This book may not be reproduced in any form without written permission of the copyright owner.

These Procedural Standards were developed using reliable engineering principles and research plus consultation with, and information obtained from, manufacturers, users, testing laboratories and others having specialized experience. They are subject to revision as further experience and investigation may show it necessary or desirable to do so. Existing building systems commissioning completed to these standards may not be applicable if the system being commissioned contains features or components that impair the results of these standards. The National Environmental Balancing Bureau assumes no responsibility and has no liability for the application of the principles or techniques contained in these Procedural Standards. Authorities considering adoption of these Procedural Standards should review all Federal, State, local and contract regulations applicable to the specific installation.

II

FOREWORD
The purpose of the NEBB Procedural Standards for Retro-Commissioning of Existing Buildings is to establish a uniform and systematic set of criteria for the performance of the Retro-Commissioning (RCX-EB) process when applied to existing building systems such as a buildings mechanical, electrical and building envelop systems. These standards and procedures are intended as the minimum NEBB requirements that a NEBB Certified RCX-EB Firm shall follow when performing Retro-Commissioning. Contract document requirements or contractual agreements between the Owner and the NEBB Certified RCX-EB Firm may supersede the NEBB requirements. These NEBB RCX-EB procedural standards have been developed using language defined by SHALL, SHOULD, and MAY as it relates to the standards and procedures described in this manual. It is important to note these particular words throughout this manual and how they pertain to the NEBB standards and procedures. Part 1 STANDARDS The Standards cover definitions, requirements for quality control, quality compliance, instrumentation requirements, and report requirements. Requirements for instruments and test equipment are identified. Part 2 PROCESS The Process section is devoted to providing a detailed explanation of the retro-commissioning process. Part 3 PROCEDURES The Procedures section covers the technical procedures for retro-commissioning of existing buildings. APPENDICES The Appendices include the NEBB retro-commissioning process matrix. This First Edition of the RCX-EB Procedural Standards, when used by NEBB Certified RCX-EB Firms, will assure the building owner of a facility that is properly retro-commissioned to improve their facilitys performance, operation and / or comfort.

Andrew P. Nolfo, P.E. NEBB Technical Director

III

BUILDINGS SYSTEMS COMMISSIONING COMMITTEE MEMBERS AND OTHER CONTRIBUTORS FOR THIS EDITION

Current BSC Committee: James W. Bochat, Chairman Phoenix, Arizona Gerald T. Bauers, P.E. Kansas City, MO Steve Wiggins Atlanta, Georgia Barry Fitzgerald Boise, Idaho Robert J. Linder, P.E. St. Paul, MN Michael Locke Dallas, Texas James Whorton, PE Kansas City, MO Andrew P. Nolfo, P.E Phoenix, Arizona

Additional Contributors: Michael P. Dolim Gaithersburg, Maryland David McFarlane Grand Forks, North Dakota

IV

TABLE OF CONTENTS
PAGE
Foreword NEBB Building Systems Commissioning Committee Table of Contents
III IV V

PART 1 STANDARDS
SECTION 1 Definitions SECTION 2 NEBB Program, Quality Control and Compliance
2.1 NEBB Programs 2.1.1 NEBB Disciplines 2.1.2 Certification of Firms 2.1.3 Certification of Professionals 2.1.4 Recertification Requirements Quality Assurance Program Conformance Certification 2.2.1 Program Advantages 2.2.2 NEBB Quality Assurance Program Certificate Quality Control and Compliance 2.3.1 RCx-EB Work Compliance RCx-EB Certified Professional Responsibilities 2.4.1 Execution of RCx-EB Procedures 2.4.2 Instrument and Equipment Use and Maintenance 2.4.3 Coordination / Supervision 2.4.4 Project Communication 2.4.5 Work Completion 2.4.6 Compilation and Submission of Final RCx Reports 9 9 9 9 10 10 10 10 10 10 11 11 12 12 12 12 12

2.2

2.3 2.4

SECTION 3 Responsibilities
3.1 3.2 3.3 Introduction Owner Responsibilities 3.2.1 Owner Responsibilities NEBB Certified RCx-EB Firm Responsibilities 3.3.1 NEBB Certified RCx-EB Firm Responsibilities 3.3.2 NEBB Certified TAB Firm Responsibilities Other Retro-Commissioning Team Member Responsibilities 3.4.1 Design Professionals Responsibilities 3.4.2 Contractor or Vendor Responsibilities 13 13 13 13 13 14 14 14 14

3.4

SECTION 4 Standards for Instrumentation and Calibration


4.1 4.2 Minimum Instrumentation Range and Accuracy Table 4-1 NEBB Instrumentation Requirements (US Units) Table 4-1 NEBB Instrumentation Requirements (SI Units) 15 15 16 18

NEBB RCX-EB PROCEDURAL STANDARDS

TABLE OF CONTENTS

PAGE
SECTION 5 Standards for Reports and Forms
5.1 5.2 Retro-Commissioning Reports Required Pages 5.2.1 Report Title Page 5.2.2 Report Certification Page 5.2.3 Table of Contents Page 5.2.4 Executive Summary 5.2.5 Project CFR 5.2.6 Retro-Commissioning Plan 5.2.7 Data Logs 5.2.8 Interview Records 5.2.9 Testing Check Sheets 5.2.10 Utility Usage Evaluation 5.2.11 Quick Fix Report 5.2.12 Corrective Action Recommendation Report 5.2.13 Commissioning Report of Corrective Actions 5.2.14 TAB Report 5.2.15 Commissioning Communications 5.2.16 Test Instrument Page 5.2.17 All Report Pages 21 21 21 22 22 22 23 23 23 24 24 24 24 24 25 25 25 25 26

PART 2 - PROCESS
PAGE
SECTION 6 Retro-Commissioning Process
6.1 Introduction 6.2 Retro-Commissioning Phases 6.3 Contract Phase 6.3.1 Introduction 6.3.2 Responsibilities 6.3.3 Activities 6.3.4 Contract Phase Documentation 6.4 Pre Site Investigation Phase 6.4.1 Introduction 6.4.2 Responsibilities 6.4.3 Activities 6.4.4 Pre Site Investigation Phase Documentation 6.5 Site Investigation Phase 6.5.1 Introduction 6.5.2 Responsibilities 6.5.3 Activities 6.5.4 Site Investigation Phase Documentation 6.6 Analysis Phase 6.6.1 Introduction 6.6.2 Responsibilities 6.6.3 Activities 6.6.4 Analysis Phase Documentation 27 27 28 28 28 29 30 30 30 30 30 33 33 33 33 34 35 36 36 36 36 37

VI

NEBB RCX-EB PROCEDURAL STANDARDS

TABLE OF CONTENTS

PAGE
6.7 Corrective Action Phase 6.7.1 Introduction 6.7.2 Responsibilities 6.7.3 Activities 6.7.4 Corrective Action Phase Documentation 6.8 Follow-Up Phase 6.8.1 Introduction 6.8.2 Responsibilities 6.8.3 Activities 6.8.4 Follow Up Phase Documentation 6.9 Retro Commissioning Report 37 37 37 38 39 39 39 39 39 40 40

PART 3 - PROCEDURES
SECTION 7 Retro-Commissioning of Existing Buildings
7.1 Introduction
7.2 Site Investigation Phase 7.2.1 Introduction 7.2.2 Responsibilities 7.2.3 Site Investigation Activities 7.2.4 Site Investigation Phase Documentation 7.3 Analysis Phase 7.3.1 Introduction 7.3.2 Responsibilities 7.3.3 Activities 7.3.4 Analysis Phase Documentation Table 7-1 NEBB Requirements for RCx-EB 41 42 42 42 42 52 52 52 52 52 56 57

APPENDICES
APPENDIX A RCx-EB Process Matrices
A.1

VII

PART 1 - STANDARDS
SECTION 1 DEFINITIONS
These procedural standards have been developed using language defined by Shall, Should, and May" as it relates to the standards and procedures described in this publication. It is important to note these particular words throughout this publication and how they pertain to NEBB standards and procedures. These procedural standards have been developed utilizing ASHRAE Guideline 0 as the standard for the basic commissioning process for new buildings to ensure industry continuity but offer expanded procedures that provide a higher technical effort. Many definitions below are similar to ASHRAE definitions but in some cases include expanded technical clarifications. Acceptance Phase Commissioning: Commissioning tasks executed after the construction has been completed, all Site Observations and Static Tests have been completed and all Pre-Functional Testing has been completed and accepted. The main commissioning activities performed during this phase are verification that the installed systems are functional as verified by conducting Functional Performance tests and Owner Training. Accuracy: The capability of an instrument to indicate the true value of a measured quantity. AHJ: The local governing Authority Having Jurisdiction over the installation. ASHRAE: The American Society of Heating Refrigeration and Air-Conditioning Engineers. Basis of Design (BOD): The Engineers Basis of Design is comprised of two components: the Design Criteria and the Design Narrative, these documents record the concepts, calculations, decisions, and product selections used to meet the Owners Project Requirements (OPR) and to satisfy applicable regulatory requirements, standards, and guidelines. Building Systems Commissioning (BSC): NEBB acronym used to designate its commissioning program. Calibrate: The act of comparing an instrument of unknown accuracy with a standard of known accuracy to detect, correlate, report, or eliminate by adjustment any variation in the accuracy of the tested instrument. Checklists: Lists of data or inspections that should be verified to ensure proper system or component installation, operation and function. Verification checklists are developed and used during all phases of the commissioning process to verify that the Owners Project Requirements (OPR) is being achieved.

NEBB RCX-EB PROCEDURAL STANDARDS

SECTION 1 DEFINITIONS

Commissionability: Defines a design component or construction process that has the necessary elements that will allow a system or component to be effectively measured, tested, operated and commissioned. Commissioning (Cx): See Commissioning Process Commissioning Authority (CA): The NEBB Certified BSC Professional who administers the Cx process by managing the Cx team. Where CA is used in the standard it means the CA, members of his staff or appointed members of the commissioning team. Commissioning Plan: A document that outlines the scope and defines responsibilities, processes, schedules, and the documentation requirements of the Commissioning Process. Commissioning Process: A quality focused process for enhancing the delivery of a project. The process focuses upon verifying and documenting that the facility and all of its systems, components, and assemblies are planned, designed, installed, tested, can be operated and maintained to meet the Owner's Project Requirements. Commissioning Report: The final document which presents the commissioning process results for the project. Cx reports include an executive summary, the commissioning plan, issue log, correspondence, and all appropriate check sheets and test forms. Commissioning Team: Individual team members whose coordinated actions are responsible for implementing the Commissioning Process. Contract Documents (CD): Contract documents include design and construction contracts, price agreements and procedure agreements. Contract Documents also include all final and complete drawings, specifications and all applicable contract modifications or supplements. Continuous Commissioning Process: A continuation of the Commissioning Process well into the Occupancy and Operations Phase. This process verifies that a project continues to meet current and evolving Owners Project Requirements. Continuous Commissioning Process activities are ongoing for the life of the facility. Construction Documents: Construction documents usually include the project manual (specifications), plans (drawings), and general terms and conditions of the contract. These documents vary from project to project as the owners needs changes and as various State, Federal or International regulations dictate. Construction Phase Commissioning (CPC): All commissioning efforts executed during the construction process, after the design phase, and prior to the Acceptance Phase Commissioning. Coordination Drawings: Drawings showing the work of all trades that are used to illustrate that equipment can be installed in the space allocated without compromising equipment function or access for maintenance and replacement. These drawings graphically illustrate and dimension manufacturers recommended maintenance clearances. On mechanical projects, Coordination Drawings include structural steel, ductwork, major piping and electrical conduit, and show the elevations and locations of the above components.

NEBB RCX-EB PROCEDURAL STANDARDS

SECTION 1 DEFINITIONS

Corrective Action: The act of repairing, replacing equipment or systems and extending or rebuilding systems through construction activities in response to a set of RCX-EB recommendations. Current Facility Requirements (CFR): A document that lists the facilities current use requirements. Similar to an OPR for new buildings but as applied to an existing facility. Data Logger: A test instrument that is utilized to record specific readings over time. Normally a battery operated instrument with multiple channels for more than one reading. Deferred System Test: Tests that cannot be completed at the end of the acceptance phase due to ambient conditions, schedule issues or other conditions preventing testing. Deferred Maintenance: Maintenance procedures which have not been done due to costs, lack of manpower or negligence. Deficiency: Any condition that adversely affects the commissionability, operability, maintainability or functionality of a system, equipment or component or an issue that does not conform to the project OPR, contract documents or standard industry best practices. Design Criteria: A listing of the projects design requirements, including its source. These are used during the design process to show the design element meets the OPR. Design Development (DD): Design Development takes the schematic design (SD) phase and turns these conceptual plans into one-line duct and piping drawings with identifiable zones. Specifications would be in outline form with typical details shown. DDs would contain preliminary equipment data schedules, etc. Design Intent: The overall term that includes the OPR and the BOD. It is a detailed explanation of the ideas, concepts, and criteria that are defined by the owner to be important. The design intent documents are utilized to provide a written record of these ideas, concepts and criteria. Design Narrative: A written description of the proposed design solutions that satisfy the requirements of the OPR. The preparation of this document is the responsibility of the Engineer. The narrative should include a description of the systems selected and why they were chosen. It should also include reasons other systems were considered and rejected. Acceptance of the items in the Design Narrative should be the consensus of both the Owner and the Engineer. Design Phase Commissioning (DPC): All commissioning tasks executed during the design phase of the project. Design Professional: The design professional, architect or engineer of record of the project. Environmental Systems: Systems that use a combination of mechanical equipment, airflow, water flow and electrical energy to provide heating, ventilating, air conditioning, humidification, and dehumidification for the purpose of human comfort or process control of temperature and humidity. Executive Summary: A section of the Commissioning report that reviews the general outcome of the project. It also includes any unresolved issues, recommendations for the resolution of unresolved issues and all deferred testing requirements.

NEBB RCX-EB PROCEDURAL STANDARDS

SECTION 1 DEFINITIONS

Fenestration: Any glass opening in a building structure such as windows, skylights and window walls. Function: For the purposes of this NEBB Standard, function refers to the specific type of data measurement specified in Table 4-1 of Section 4, Standards for Instrumentation and Calibration. Functionality: This defines a design component or construction process which will allow a system or component to operate or be constructed in a manner that will produce the required outcome of the OPR. Functional Performance Test (FPT): Tests that are intended to prove functionality of the component or system. FPTs are done after all PFT tests are complete. Indoor Environmental Quality (IEQ): The relative quality of the indoor air environment and normally includes temperature, humidity, levels of CO2 and amounts of particulates such as dust, ozone, formaldehyde, volatile organic compounds (VOC) and other trace elements. IEQ can also relate to biological contamination such as mold or Legionella bacteria and quality of the space for sound & vibration, views, and daylighting. Industry Accepted Best Practice: A design component or construction process that has achieved industry consensus for quality performance and functionality. Refer to NEBB Design Phase Commissioning Handbook for examples. Installation Verification: Observations that confirm the system or component has been installed in accordance with the contract documents and to industry accepted best practices. Issues Log: A formal and ongoing record of problems or concerns and their resolution that have been raised by members of the Commissioning Team during the course of the Commissioning Process. Light Emitting Diode (LED): Illumination devices that are used for small light sources such as exit lights or light signaling or indication. LED lights are very energy efficient but color spectrum is limited. May: The term is used to indicate a course of action that is permissible as determined by the NEBB Procedural Standards but is not required for a NEBB certified project. Maintainability: A design component or construction process that will allow a system or component to be effectively maintained. This includes adequate room for access to adjust and repair the equipment. Maintainability also includes components that have readily obtainable repair parts or service. Maintenance Management Work Orders: Work orders for building repairs or troubleshooting created from the Owners maintenance management system or procedures. NEBB: National Environmental Balancing Bureau NEBB Certified RCX-EB Firm: A firm that has met and maintains all the requirements of the National Environmental Balancing Bureau for firm certification in Retro Commissioning of Existing Buildings

NEBB RCX-EB PROCEDURAL STANDARDS

SECTION 1 DEFINITIONS

and is currently certified by NEBB. A NEBB Certified RCX-EB Firm shall employ at least one NEBB Certified RCX-EB Professional in a full time management position. NEBB Certified RCX-EB Report: The final report of a projects retro commissioning process. The retro commissioning report includes all testing data results, issue logs, observations and other pertinent data of the retro-commissioning process. NEBB Certification indicates that the retrocommissioning process and the report have been completed and compiled in accordance with the current edition of the NEBB Procedural Standards for Retro Commissioning of Existing Buildings. NEBB Certified RCX-EB Professional: A full time employee of the firm in a management position who has successfully passed the Certified Professional level examinations and maintains the Certified Professional recertification requirements of NEBB. Owners Project Requirements (OPR): A written document that details the project requirements and the expectations of how it will be used and operated. These include project goals, measurable performance criteria, cost considerations, benchmarks, success criteria, and supporting information. . Performance Verification: The act of verifying a facilities comfort level, energy usage or water usage performance as compared to a previous set of readings or verifications. Precision: The ability of an instrument to produce repeatable readings of the same quantity under the same conditions. The precision of an instrument refers to its ability to produce a tightly grouped set of values around the mean value of the measured quantity. Pre-Design Phase Commissioning: Commissioning tasks performed prior to the commencement of design activities that includes project programming and the development of the commissioning process for the project. Pre-Functional Test (PFT): An observation or test that is done before functional testing. PFTs include installation verification and system and component start up tests. Procedure: A defined approach that outlines the execution of a sequence of work or operations. Procedures are used to produce repeatable and defined results. Range: The upper and lower limits of an instruments ability to measure the value of a quantity for

which the instrument is calibrated.


Remedial Design: Design activities that are required to complete any corrective action as recommended through the RCX-EB process. Retro-Commissioning of Existing Buildings (RCX-EB): A process of evaluating, testing, adjusting and correcting building systems to meet the owners requirements and to improve comfort and Environmental Quality and to optimize Energy and Resource Conservation. Retro-Commissioning Authority (RCxA): An individual, who is trained, qualified and certified to perform retro-commissioning services.

NEBB RCX-EB PROCEDURAL STANDARDS

SECTION 1 DEFINITIONS

Resolution: This word has two meanings in the Cx Process. The first refers to the smallest change in a measured variable that an instrument can detect. The second refers to the implementation of actions that correct a tested or observed deficiency. Schematic Design (SD): A conceptual image of the projects engineering requirements. Load calculations, preliminary system selection, and flow sheets are developed in this phase of the project. This phase could represent the project at approximately 35% of the design effort. Shall: The term is used to indicate mandatory requirements that must be followed In order for the project to become a NEBB certified project. Work must conform to these standards and procedures and no deviation is permitted. Note: In the event unique circumstances prevent a required action from being fulfilled, a notation shall be included in the RCx report explaining the reason that the requirement was not completed. Should: The term is used to indicate that a certain course of action is preferred and recommended and should be included to provide a quality commissioning project, but is not required to be implemented in a minimum NEBB certified project. Site Observation Reports (SO): Reports of site inspections and observations made by the CA. Observation reports are intended to provide early indication of an installation issue which will need correction or analysis. Standard: A required qualification, action, or result for BSC work. Static Tests: Tests or inspections that validate a specified static condition such as pressure testing. Static tests may be specification or code initiated. Start Up Tests: Tests that validate the component or system is ready for automatic operation in accordance with the manufacturers requirements. Sound & Vibration (S&V): The process of testing and recording the sound power levels and vibration levels of a component or system. S&V is utilized to indicate the level of sound and vibration exposure to occupants of a facility. Systems Manual: A system-focused composite document that includes all information required for the owners operators to operate the systems. Test Procedure: A written protocol that defines methods, personnel, and expectations for tests conducted on components, equipment, assemblies, systems, and interfaces among systems. Testing: The use of specialized and calibrated instruments to measure parameters such as: temperature, pressure, vapor flow, air flow, fluid flow, rotational speed, electrical characteristics, velocity, and other data in order to determine performance, operation, or function. Testing, Adjusting, and Balancing (TAB): A systematic process or service applied to heating, ventilating and air-conditioning (HVAC) systems and other environmental systems to achieve and document air and hydronic flow rates. The standards and procedures for providing these services are referred to as Testing, Adjusting, and Balancing and are described in the NEBB Procedural Standards for the Testing, Adjusting and Balancing of Environmental Systems.

NEBB RCX-EB PROCEDURAL STANDARDS

SECTION 1 DEFINITIONS

Training Plan: A written document that details, in outline form, the expectations of the operator training. Training agendas should address instruction on how to obtain service, operate, startup, shutdown and maintain all systems and components of the project. Troubleshooting: The process of investigating a specific fault or failure of a system or piece of equipment. Validation: The process by which work is verified as complete and operating correctly: 1. First party validation occurs when a firm or individual verifying the task is the same firm or individual performing the task. 2. Second party validation occurs when the firm or individual verifying the task is under the control of the firm performing the task or has other possibilities of financial conflicts of interest in the resolution (Architects, Designers, General Contractors and Third Tier Subcontractors or Vendors). 3. Third party validation occurs when the firm verifying the task is not associated with or under control of the firm performing or designing the task. Verification: The process by which specific documents, components, equipment, assemblies, systems, and interfaces among systems are confirmed to comply with the criteria described in the Owners Project Requirements. Warranty Phase Commissioning: Commissioning efforts executed after a project has been completed and accepted by the Owner. Warranty Phase Commissioning includes follow-up on verification of system performance, measurement and verification tasks and assistance in identifying warranty issues and enforcing warranty provisions of the construction contract. Warranty Visit: A commissioning meeting and site review where all outstanding warranty issues and deferred testing is reviewed and discussed.

NEBB RCX-EB PROCEDURAL STANDARDS

SECTION 1 DEFINITIONS

SECTION 2 NEBB PROGRAM, QUALITY CONTROL AND COMPLIANCE


2.1 NEBB PROGRAMS
The National Environmental Balancing Bureau (NEBB) is a not-for-profit organization founded in 1971 to: a) develop standards, procedures and programs for the performance of testing, balancing and commissioning of building systems. b) promote advancement of the industry through technical training and development, and c) operate programs to certify firms and qualify individuals who meet and maintain NEBB standards with integrity. Additional information on NEBB Programs is available at www.nebb.org. 2.1.1 NEBB DISCIPLINES NEBB establishes and maintains standards, procedures, and specifications for work in its various disciplines, which include: a) b) c) d) e) f) g) Retro-Commissioning (RCX-EB) Testing-Adjusting-Balancing (TAB) of Air and Hydronic Systems Sound (S) Measurement Vibration (V) Measurement Cleanroom Performance Testing (CPT) Building Systems Commissioning (BSC) Fume Hood Testing (FHT)

Each discipline is anchored by a NEBB Procedural Standards manual that provides guidelines for work to be performed. NEBB also has created technical manuals, training materials and programs, and seminars to enhance and support each discipline. 2.1.2 CERTIFICATION OF FIRMS NEBB certifies firms that meet certain criteria, ensuring strict conformance to its high standards and procedures. Among other requirements, NEBB Certified Firms must document a record of responsible performance, own a complete set of instruments required for the sophisticated techniques and procedures necessary to "fine-tune" modern environmental systems, and have a NEBB Certified Professional as a full-time employee. 2.1.3 CERTIFICATION OF PROFESSIONALS NEBB also establishes professional qualifications for the supervision and performance of work in its various disciplines. NEBB Certified Professionals must have extensive experience, and they must pass appropriate, written examinations and demonstrate certain practical working knowledge and proficiency in the use of instruments required for the various disciplines.

NEBB RCX-EB PROCEDURAL STANDARDS

SECTION 2 NEBB PROGRAM, QUALITY CONTROL AND COMPLIANCE

2.1.4 RECERTIFICATION REQUIREMENTS Through the recertification procedures, the firm must verify that its NEBB Certified Professional is still on staff and that it continues to own a complete set of instruments and equipment that are in current calibration. In addition, the firm's NEBB Certified Professional must annually renew his or her certification. Among other requirements, the Certified Professionals must keep abreast of developments in their discipline by successfully completing continuing education requirements as outlined by NEBB.

2.2 QUALITY ASSURANCE PROGRAM - CONFORMANCE CERTIFICATION


The credibility of NEBB is built by maintaining integrity through high standards, quality programs, and demonstrated capabilities of its certified firms. As further assurance, NEBB offers a Quality Assurance Program to guarantee that the work will be accomplished in accordance with its standards. NEBBs Quality Assurance Program applies to each project. It assures that the NEBB Certified Firm will perform specified services in conformity with the current applicable NEBB Procedural Standards. 2.2.1 PROGRAM ADVANTAGES The NEBB Quality Assurance Program affords building owners, architects, engineers and other agents a reliable basis for specifying work within the various disciplines of NEBB. The program promotes proper execution of projects by ensuring compliance with NEBB standards and procedures. 2.2.2 NEBB QUALITY ASSURANCE PROGRAM CERTIFICATE The NEBB Quality Assurance Program Conformance Certificate is not required, but is available for any project.

2.3 QUALITY CONTROL AND COMPLIANCE


Building owners are entitled to a professional service by every NEBB Certified RCX-EB Firm on every project, whether the job is NEBB specified or not. It is the responsibility of the NEBB Certified Firm and its NEBB Certified Professional to establish and maintain procedures and practices that will ensure a consistent pattern of high quality work on all projects. 2.3.1 RCX-EB WORK COMPLIANCE The scope of work shall be as agreed to between the NEBB Certified RCX-EB Firm and the Owner/Buyer. Each relevant or applicable item as identified in the scope of work shall be performed by the RCX-EB team member or be properly verified or witnessed by the NEBB RCxA and recorded in the NEBB RCX-EB Final report. Data presented in a NEBB RCX-EB report shall provide an accurate record of the system tests, measurements, and all recommendations. a. In all cases, the processes followed, the retro-commissioning activities, the requirements of each phase and the testing results shall conform to the current edition of the NEBB Procedural Standards for Retro-Commissioning of Existing Buildings. b. References to desired procedures may include statements such as "the work will be performed in accordance with NEBB Standards." When contract language indicate that the RCX-EB work shall be performed in accordance with NEBB standards, the RCX-EB procedures will conform to the edition of the NEBB Procedural Standards for Retro-Commissioning of Existing Buildings in place at the time of the contract and must be performed by a NEBB certified firm.

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NEBB RCX-EB PROCEDURAL STANDARDS

SECTION 2 NEBB PROGRAM, QUALITY CONTROL AND COMPLIANCE

c. The NEBB Certified RCX-EB Firm and the NEBB Certified RCX-EB Professional are allowed to sign and stamp a commissioning report as a NEBB Certified Retro-Commissioning Report only when the procedures and requirements as identified in these Procedural Standards have been followed. d. A NEBB Certified Report may consist of any single retro-commissioning phase or any combination of phases as described in these Procedural Standards. To qualify as a NEBB Certified Report, each retro-commissioned phase included in the report must adhere to the SHALL requirements of the phase being commissioned. e. The actual contracted scope of work SHALL be clearly defined on the certification page of the report as specified in the contract documents or as agreed to between the Owner / Buyer and the NEBB RCX-EB Certified Firm. f. If the scope of work of the retro-commissioning contract does not specifically delineate the retro-commissioning processes, then the project will be required to meet all SHALL language of this standard to be a NEBB Certified Project.

g. If a project scope of work of the retro-commissioning contract requires a different level of retrocommissioning than described by the minimum SHALL language of this standard, the procedural variance shall be clearly delineated in the project scope of work and listed on the retro-commissioning report certification page to qualify as a NEBB Certified Report. h. Any project that does not comply with the minimum SHALL requirements of this standard and does not clearly identify the specific procedural variances required by the retro-commissioning contract on the certification page SHALL NOT be signed and stamped as a NEBB certified retro-commissioning report. All references to NEBB, including NEBB logos, stamps, certifications, etc SHALL be removed from the report.

2.4 RCX-EB CERTIFIED PROFESSIONAL RESPONSIBILITIES


It is the responsibility of the NEBB Certified RCX-EB Professional to control the quality of the commissioning work. This means that the NEBB RCX-EB Certified Firm, through its NEBB Certified RCX-EB Professional, shall satisfy the contract obligations as defined in the contract documents or as agreed to with the Owner/Buyer. 2.4.1 EXECUTION OF RCX-EB PROCEDURES The NEBB Certified RCX-EB Professional shall have project responsibility, which includes authority to represent the NEBB Certified RCX-EB Firm. Examples of project responsibility may include labor decisions, negotiating change orders, committing to contract interpretations and implementing changes in job schedules. The NEBB Certified RCX-EB Professional has the responsibility to assure that the systems have been retro-commissioned properly in accordance with these Procedural Standards and the contract scope of work, to assure the accuracy of all data included in the final Retro-Commissioning Report. Factors such as training, instrument use, coordination / supervision, system troubleshooting, issue analysis, work instructions, and project communication play a critical role in achieving this requirement.

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NEBB RCX-EB PROCEDURAL STANDARDS

SECTION 2 NEBB PROGRAM, QUALITY CONTROL AND COMPLIANCE

2.4.2 INSTRUMENT AND EQUIPMENT USE AND MAINTENANCE NEBB Certified RCX-EB Professionals shall possess knowledge and skill in the proper use and care of the equipment and instruments required to perform the tests required in the retro-commissioning effort. This shall include a thorough understanding of the operating principles and use of equipment and instruments. Considerations for the delicate nature of many of the instruments typically used, as well as the adverse effects of dirt, shock, jarring movements and exceeding rated capacities, shall be addressed along with the proper methods for storing and transporting the instruments. 2.4.3 COORDINATION / SUPERVISION The NEBB Certified RCX-EB Professional SHALL be in responsible charge of directing retrocommissioning team members/ technicians in performing the commissioning work. 2.4.4 PROJECT COMMUNICATION The NEBB Certified RCX-EB Professional shall report on progress made toward work completion, when required, as well as report and address problems when encountered. If a life safety issue is encountered the NEBB Certified RCX-EB Professional shall notify the Owner immediately of the issue. 2.4.5 WORK COMPLETION The NEBB Certified RCX-EB Professional shall determine when the retro-commissioning work has been completed. Generally, the RCX-EB work is complete when all applicable systems, components and assemblies are properly retro-commissioned, the results of the investigation have been analyzed and recommendations are presented to the Owner in the final Retro-Commissioning report. Based on the contractual requirements, the RCX-EB work may continue through the Corrective Actions Phase. At a minimum the NEBB Certified RCX-EB Firm and RCxA should be involved in the Remedial Design and Construction of the Corrective Actions, and all work should be commissioned by the NEBB Certified RCX-EB Firm. Reasonable efforts within the extent of the retro-commissioning process and scope of the project should be performed in an effort to achieve acceptable system performance. The NEBB Certified RCX-EB Professional shall notify the Owner of any system issues, facility issues or facility personnel issues that are preventing retro-commissioning completion. 2.4.6 COMPILATION AND SUBMISSION OF FINAL RCX REPORTS Reports shall include information and data to provide an accurate quantitative record of system measurements, notes, test results and information in support of the recommendations. Reports shall meet the criteria established in Section 5. The certification page shall bear the stamp and signature of the NEBB Certified RCX-EB Professional. The stamp on the certification page shall be signed as evidence that the NEBB Certified RCX-EB Professional has personally reviewed and accepted the report. Signature stamps are specifically prohibited.

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SECTION 3 RESPONSIBILITIES
3.1 INTRODUCTION
Many approaches can be taken to deliver a successful retro-commissioning project. RetroCommissioning can be initiated for comfort and operational improvement, improvement in IEQ or for energy reduction, as well as for all three. Retro-Commissioning can be a direct consulting service, which provides only discovery and recommendations and no repair or construction services, or a turn key service which includes all repair and construction services. Retro-Commissioning services must be procured directly by the Owner or his representative and the contract for these services should be between the Owner and the Retro-Commissioning firm.

3.2 OWNER RESPONSIBILITIES


3.2.1 OWNER RESPONSIBILITIES It is recommended that the Owner: a. b. c. d. Retains the services of the NEBB Certified RCX-EB Firm Approve RCX-EB scope of work Provide or facilitate site access Provide original construction documents if available 1) 2) 3) 4) 5) 6) OPR Drawings Specifications Submittals Commissioning Report TAB Report

e. Determine level of Owner participation in the RCX-EB process f. Determine which recommendations will be implemented g. Procure and manage corrective actions

3.3 NEBB CERTIFIED RCX-EB FIRM RESPONSIBILITIES


3.3.1 NEBB CERTIFIED RCX-EB FIRM RESPONSIBILITIES Unlike commissioning where the CA only has a very limited scope of responsibilities, the RCxA has responsibility for the final results of the improvement of the facility. The NEBB Certified RCX-EB firm shall provide the following if included in the scope of work: a. b. c. d. e. f. g. h. i. Follow the current NEBB procedural standards when performing the RCX-EB work. Direct the retro-commissioning team in the process Create the Current Facility Requirements (CFR) Perform issue discovery and problem analysis Create Corrective Action Recommendation Report Assist Owner in selecting recommendations to implement Provide management services for corrective action implementation if not performed by Owner Provide Commissioning services of corrective action implementation Provide the final retro-commissioning report to the Owner.

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NEBB RCX-EB PROCEDURAL STANDARDS

SECTION 3 RESPONSIBILITIES

j.

Coordinate and schedule any warranty commissioning or follow up retro-commissioning activities required

3.3.2 NEBB CERTIFIED TAB FIRM RESPONSIBILITIES If performing TAB work on the RCX-EB project, the NEBB Certified TAB Firms responsibilities shall be: a. Follow the current NEBB standards and procedures when performing the TAB work b. Communicate on a regular basis, through proper channels, items relating to design, installation, or function that prevent the NEBB Certified TAB Firm from achieving completion of the TAB work in accordance with the current edition of the NEBB Procedural Standards for Testing, Adjusting, and Balancing of Environmental Systems c. Perform the specified commissioning support requirements d. Publish a NEBB Certified TAB Report of final conditions that accurately reflects the HVAC system(s) final Air and Hydronic flow conditions

3.4 OTHER RETRO-COMMMISSIONING TEAM MEMBERS RESPONSIBILITIES


3.4.1 DESIGN PROFESSIONALS RESPONSIBILITIES When a design professional is a part of the RCX-EB team his/her responsibilities shall be: a. b. c. d. e. Provide professional expertise to the retro-commissioning team for their discipline Assist RCxA in issue analysis as required Conduct any calculations, engineering or design required Provide Construction Documents as required to facilitate recommended corrective actions Provide a BOD for designs created

3.4.2 CONTRACTOR OR VENDOR RESPONSIBILITIES When a contractor or vendor is a part of the RCX-EB team his/her responsibilities shall be: a. Provide professional expertise to the retro-commissioning team for their discipline b. Assist RCxA in issue analysis as required c. Provide activities as required to implement recommended corrective actions as directed by the RCX-EB team. Activities may include: i. ii. iii. iv. v. vi. Repair or Refurbishment Adjustment or Calibration Construction Services Start Up Services Programming Training

d. Provide work schedules e. Facilitate the commissioning of corrective actions f. Provide all close out documents for corrective actions which may include: i. ii. iii. iv. As Built Drawings O&M Manuals Warranties Training documentation 14

SECTION 4 STANDARDS FOR INSTRUMENTATION AND CALIBRATION


4.1 MINIMUM INSTRUMENTATION
A NEBB Certified RCX-EB Firm will use a variety of instrumentation to perform the specialized testing that is part of the retro-commissioning process. It is the responsibility of the NEBB Certified RCX-EB Firm to provide appropriate instrumentation that meets the minimum requirements of Table 4-1 (US or SI) for use on a project. Instrumentation used on a NEBB project shall be in proper operating condition and shall be applied in accordance with the manufacturers recommendations. Table 4-1 (US or SI) lists the minimum instrumentation that a NEBB Certified RCX-EB Firm shall own and maintain. The NEBB Certified RCX-EB Firms must have the instruments calibrated in accordance with the calibration requirements of Table 4-1. The required instruments and equipment listed in Table 4-1 may be the same equipment and instruments utilized for TAB, S, V, BSC and/or CPT Certification. A separate set of instruments is not required.

4.2 RANGE AND ACCURACY


A NEBB Certified RCX-EB Firm SHALL possess instruments for each function and range listed in Table 4-1 that are listed as SHALL requirements, and should posses instruments for each function and range listed in Table 4-1 that are listed as SHOULD requirements, or may possess instruments for each function and range listed in Table 4-1 that are listed as MAY requirements. Each instrument must have been specifically designed to meet the criteria (Minimum Accuracy, Range, and Resolution) of the function. Instrumentation with multiple capabilities shall be accepted for more than one function when submitting documentation for a firms certification, providing that each separate function meets NEBB requirements. Information and data regarding accuracy of all submitted instrumentation for the stated functions shall be available from the manufacturer. The accuracy and range as reported by the instrument manufacturer shall be verified by a testing laboratory traceable to the National Institute of Standards and Technology or equivalent institute in countries other than the United States. Calibration requirements for each function are specified and shall be met. Firms with multiple sets of instrumentation shall comply by calibrating all instrumentation used by the firm on projects in accordance with Table 4-1. All instrumentation shall comply with the calibration requirements of Table 4-1 (US or SI). This condition applies whether a firm has one instrument of each type or multiple instruments. Instruments shall be used in accordance with manufacturers recommendations. The most suitable instrument, or combination of instruments, should be employed for a particular measurement or reading.

15

NEBB RCX-EB PROCEDURAL STANDARDS

SECTION 4 STANDARDS FOR INSTRUMENTATION AND CALIBRATION TABLE 4-1 NEBB INSTRUMENTATION REQUIREMENTS (US UNITS)

RCX-EB INSTRUMENTS (SHALL)


Function/Instrument Type Rotation Measurement / Digital Rotational Speed Dual Functions Temperature Measurement / Digital Thermometers Air Immersion Contact Electrical Measurement / Digital True RMS Multimeter Volts AC Amperes Air Pressure Measurement / Digital Manometer Air Velocity Measurement (Not for Pitot tube traverses) Humidity Measurement / Digital Hygrometer Direct Reading Hood / Digital Airflow Multimeter Pitot Tubes (2 required) Hydronic Pressure Measurement / Digital Hydrometer Hydronic Differential Pressure Measurement / Digital Hydrometer Data Loggers: Temperature (Qty 8)* Data Loggers: Humidity (Qty 8)* Data Loggers: Carbon Dioxide (CO2) (Qty 1) Data Loggers: Carbon Monoxide (CO) (Qty 1) Data Loggers: Lighting Levels (Qty 1)* Data Logger: Electrical (Qty 2) Volts AC Amperes Data Logger: Static Pressure Low Range: (Qty 1) High Range: (Qty 1) Data Logger: Water Pressure Differential Water Pressure (Qty 1) Data Loggers: Event (Qty 2)* Photographs / Digital Camera Thermal (Infrared) Thermometer
1. 2. 3.

Minimum Range 0 to 5000 rpm

Accuracy 2%

Resolution 5 rpm

Calibration Interval 12 Months

o -40 to 240 F o -40 to 240 F -40 to 240 oF

1% of reading 1% of reading 1% of reading

o 0.2 F o 0.2 F 0.2 oF

12 Months

0 to 600 VAC 0 to 100 Amps 0 to 10.00 in.w.g.

2% of reading 2% of reading 2% of reading 5% of reading 2% RH 5% of reading, 5 cfm Not applicable 2% of reading 2% of reading 2% of reading 2% of reading 2% of reading 0.5 oF @ 77 oF 2.5 % RH 50 ppm 5 ppm 10 footcandles 2% of reading 4% of reading 1% of full scale 1% of full scale 2% of reading 2% of reading 3 x Zoom 2%

1.0 Volt 0.1 Ampere 0.01 in.w.g. <1in.w.g. 0.1in.w.g. >1in.w.g. 20 fpm 1% Digital 1 cfm Analog - Not applicable Not applicable 0.5 PSI 1.0 PSI 2.5 PSI 1.0 in.w.g. 1.0 ft.w.g. 0.2 oF 1% 1 ppm 1 ppm 2 footcandles 1.0 Volt 0.5 Ampere 0.01 in.w.g. <1in.w.g. 0.1in.w.g. >1in.w.g 1.0 psi 1.0 psi 3.1 Mega Pixels 0.1 F

12 Months

12 Months 12 Months 12 Months 12 Months

50 to 2500 fpm 10 to 90% RH 100 to 2000 cfm 18 minimum, adequate length for intended use -30 hg. to 60 PSI 0 to 100 PSI 0 to 200 PSI 0 to 100 in.w.g. 0 to 100 ft.w.g. -4 to 150 oF 10 to 90% RH 0 to 2500 ppm 0 to 2000 ppm 0 to 3000 footcandles 0 to 600 VAC 0 to 100 Amps 0 to 0.25 wc 0 to 6.00 wc 0 to 100 feet 0 to 100 psi 24 mm 72 mm -4 - 500 F

Not required

12 Months 12 Months Note 3 Note 3 12 Months 12 Months Note 3 Note 3

Note 3 Note 3 Note 3 Note 1 Note 1

Per Instrument Manufacturers recommendations Requirements to conform Table 4-1, current edition of the NEBB Procedural Standards for the Measurement of Sound & Vibration Data logger calibration may be verified from a calibrated instrument with an associated calibration form showing calibration readings from both the calibrated instrument and the data logger. If a data logger is out of calibration and cannot be adjusted the logger must be sent back to the factory for re-calibration or be replaced.

16

NEBB RCX-EB PROCEDURAL STANDARDS

SECTION 4 STANDARDS FOR INSTRUMENTATION AND CALIBRATION

RCX-EB INSTRUMENTS (SHALL) Continued


Function/Instrument Type Receptacle Circuit Tester Voltage Detector Light Level Meter Minimum Range 125 VAC 50 -1000 VAC 0 4000 FC Accuracy Resolution Calibration Interval Note 1 Note 1 12 Months

2% of Reading

0.1 FC

RCX-EB INSTRUMENTS (SHOULD)


Function/Instrument Type Sound Level Meter TDS Meter Thermal Imaging Camera Capacitance Moisture Meter Power Quality Meter Data Logger Volts AC Amperes Water Pressure Data Logger Salt Bath Minimum Range Note 2 0 10,000 0 5,000 ppm 20 mm 0 100% 0-600 VAC 0 -500 Amps 0 100 PSI N/A Accuracy Note 2 2% Full Scale 0.1 F 5% 2% of reading 2% of reading 1% of reading N/A Resolution Note 2 1% 120 x 120 1.25 Penetration 1.0 VAC 0.1 Amp 0.1 PSI N/A Calibration Interval 12 Months Note 1 Note 1 Note 1 Note 1 Note 1 N/A Calibration Interval 12 Months 12 Months

RCX-EB INSTRUMENTS (MAY)


Function/Instrument Type Door Pressure Assembly Vibration Analyzer
1. 2. 3.

Minimum Range 300 to 6300 cfm Note 2

Accuracy 5% of reading Note 2

Resolution 0.004 in. w.g. Note 2

Per Instrument Manufacturers recommendations Requirements to conform Table 4-1, current edition of the NEBB Procedural Standards for the Measurement of Sound & Vibration Data logger calibration may be verified from a calibrated instrument with an associated calibration form showing calibration readings from both the calibrated instrument and the data logger. If a data logger is out of calibration and cannot be adjusted the logger must be sent back to the factory for re-calibration or be replaced.

17

NEBB RCX-EB PROCEDURAL STANDARDS

SECTION 4 STANDARDS FOR INSTRUMENTATION AND CALIBRATION

TABLE 4-1 NEBB INSTRUMENTATION REQUIREMENTS (SI UNITS) RCX-EB INSTRUMENTS (SHALL)
Function/Instrument Type Rotation Measurement / Digital Rotational Speed Dual Functions Temperature Measurement / Digital Thermometers Air Immersion Contact Electrical Measurement / Digital True RMS Multimeter Volts AC Amperes Air Pressure Measurement / Digital Manometer Air Velocity Measurement (Not for Pitot tube traverses) Humidity Measurement / Digital Hygrometer Direct Reading Hood / Digital Airflow Multimeter Pitot Tubes (2 required) Hydronic Pressure Measurement / Digital Hydrometer Hydronic Differential Pressure Measurement / Digital Hydrometer Data Loggers: Temperature (Qty 8)* Data Loggers: Humidity (Qty 8)* Data Loggers: Carbon Dioxide (CO2) (Qty 1) Data Loggers: Carbon Monoxide (CO) (Qty 1) Data Loggers: Lighting Levels (Qty 1)* Data Logger: Electrical (Qty 2) Volts AC Amperes Data Logger: Static Pressure Low Range: (Qty 1) High Range: (Qty 1) Data Logger: Water Pressure (Qty 1) Data Loggers: Event (Qty 2)* Photographs / Digital Camera Thermal (Infrared) Thermometer
1. 2. 3.

Minimum Range 0 to 5000 rpm -40 to 115C -40 to 115C -40 to 115C

Accuracy 2% 1% of reading 1% of reading 1% of reading

Resolution 5 rpm 0.1C 0.1C 0.1C

Calibration Interval 12 Months

12 Months

0 to 600 VAC 0 to 100 Amps

2% of reading 2% of reading

1.0 Volt 0.1 Ampere 2.5 Pa < 250 Pa 25 Pa > 250 Pa 0.1 m/s 1% Digital 1 m /h Analog - Not applicable Not applicable 3.3 kPa 6.7 kPa 16.7 kPa 250 Pa 3.0 kPa 0.10 C 0.05% RH 1 ppm 1 ppm 20 lux 1.0 Volt 0.5 Ampere 30 Pa <3000 Pa 300 Pa > 3000 Pa 0.5 kPa 3.1 Mega Pixels 0.1 C
3

12 Months

0 to 2500 Pa 0.25 to 12.5 m/s 10 to 90% RH


3 60 to 1200 m /h

2% of reading 5% of reading 2% RH 5% of reading, 3 3 m /h Not applicable 2% of reading 2% of reading 2% of reading 2% of reading 2% of reading 1% of reading 2% RH 50 ppm 5 ppm 100 lux 2% of reading 4% of reading 1% of full scale 1% of full scale 1% of reading 3 x Zoom 2%

12 Months 12 Months 12 Months 12 Months

18 minimum, adequate length for intended use -760 mm hg. to 400 kPa 0 to 700 kPa 0 to 1400 kPa 0 to 25 kPa 0 to 300 kPa -20 - 65C 10 to 90% RH 0 to 2500 ppm 0 to 2000 ppm 0 to 30000 lux 0 to 600 VAC 0 to 100 Amps 0 to 800 Pa 0 to 18000 Pa 0 700 kPa 24 mm 72 mm -20 - 260 C

Not required

12 Months

12 Months Note 3 Note 3 12 Months 12 Months Note 3 Note 3

Note 3 Note 3 Note 3 Note 1 Note 1

Per Instrument Manufacturers recommendations Requirements to conform Table 4-1, current edition of the NEBB Procedural Standards for the Measurement of Sound & Vibration Data logger calibration may be verified from a calibrated instrument with an associated calibration form showing calibration readings from both the calibrated instrument and the data logger. If a data logger is out of calibration and cannot be adjusted the logger must be sent back to the factory for re-calibration or be replaced.

18

NEBB RCX-EB PROCEDURAL STANDARDS

SECTION 4 STANDARDS FOR INSTRUMENTATION AND CALIBRATION

RCX-EB INSTRUMENTS (SHALL) Continued


Function/Instrument Type Receptacle Circuit Tester Voltage Detector Light Level Meter Minimum Range 240 VAC 50 -1000 VAC 0 40,000 lux Accuracy Resolution Calibration Interval Note 1 Note 1 12 Months

2% of Reading

0.1 lux

RCX-EB INSTRUMENTS (SHOULD)


Function/Instrument Type Sound Level Meter TDS Meter Thermal Image Camera Capacitance Moisture Meter Light Level Data Logger Power Quality Meter Data Logger Volts AC Amperes Water Pressure Data Logger Salt Bath Minimum Range Note 2 0 10,000 0 5,000 ppm 20 mm 0 100% 0 3000 lumens 0-600 VAC 0 -500 Amps 0 700 KPa N/A Accuracy Note 2 2% Full Scale 0.1 C Resolution Note 2 1% 120 x 120 1.25 Penetration 1.0 VAC 0.1 Amp 700 Pa N/A Calibration Interval 12 Months Note 1 Note 1 Note 1 Note 1 Note 1 Note 1 N/A Calibration Interval 12 Months 12 Months

2% of reading 2% of reading 1% of reading N/A

RCX-EB INSTRUMENTS (MAY)


Function/Instrument Type Door Pressure Assembly Vibration Analyzer
1. 2. 3.

Minimum Range 180 to 3800 m3/h Note 2

Accuracy 5% of reading Note 2

Resolution 12 Pa. Note 2

Per Instrument Manufacturers recommendations Requirements to conform Table 4-1, current edition of the NEBB Procedural Standards for the Measurement of Sound & Vibration Data logger calibration may be verified from a calibrated instrument with an associated calibration form showing calibration readings from both the calibrated instrument and the data logger. If a data logger is out of calibration and cannot be adjusted the logger must be sent back to the factory for re-calibration or be replaced.

19

NEBB RCX-EB PROCEDURAL STANDARDS

SECTION 4 STANDARDS FOR INSTRUMENTATION AND CALIBRATION

20

SECTION 5 STANDARDS FOR REPORTS AND FORMS


5.1 RETRO-COMMISSIONING REPORT
The NEBB Procedural Standards for Retro-Commissioning of Existing Buildings establishes minimum requirements of a NEBB Certified RCX-EB Report. The standards have been developed and written using SHALL, SHOULD, and MAY language. It is important to note these particular words throughout this document and how they pertain to NEBB Procedural Standards. NEBB RCX-EB Report includes the following information: A. Report Title Page (SHALL) B. Report Certification Page (SHALL) C. Table of Contents Page (SHALL) D. Executive Summary (SHALL) E. Project CFR (SHOULD) F. Retro-Commissioning Plan (SHALL) G. Data Logs (SHOULD) H. Interview Records (SHOULD) I. Testing Check Sheets (SHALL) J. Utility Usage Evaluation (SHALL) K. Quick Fix Report (SHALL) L. Corrective Action Recommendation Report (SHALL) M. Commissioning Report of Corrected Actions (SHALL) N. TAB Report (SHOULD) O. Commissioning Communications (SHOULD) P. Test Instrument Page (MAY)

5.2 REQUIRED PAGES


The requirements for each NEBB Certified RCX-EB Report are listed below: 5.2.1 REPORT TITLE PAGE SHALL Data: The report title page SHALL include the following: a. b. c. d. The heading: Certified Retro-Commissioning Report Project Name / Project Address Owner Name / Address / Contact Numbers NEBB Certified RCX-EB Firm Name / Address / Contact Numbers / Certification Number

21

NEBB RCX-EB PROCEDURAL STANDARDS SECTION 5 STANDARDS FOR REPORTS AND FORMS MAY Data: The report title page MAY include remaining retro-commissioning team members: a. b. c. d. Design Professionals, Name / Address / Contact Numbers Contractors, Names / Address / Contact Numbers Vendors, Name / Address / Contact Numbers Operators, Name / Address / Contact Numbers

5.2.2 REPORT CERTIFICATION PAGE The certification page SHALL bear the stamp of the NEBB Certified RCX-EB Professional. The stamp on the certification page SHALL be signed or secure digital signature affixed as evidence that the NEBB Certified Professional has reviewed and accepted the report. Signature stamps are specifically prohibited. SHALL Data: The report certification page shall include the following: a. b. c. d. e. Project Name Certified RCX-EB Professionals Name Firm Name; Certification Number; Expiration Date Commissioning Phases performed to NEBB standards Certified RCX-EB Professionals NEBB Stamp (signed & dated); and the following exact verbiage: "THE DATA, CONCLUSIONS AND RECOMMENDATIONS PRESENTED IN THIS REPORT ARE A RECORD OF THE RETRO-COMMISSIONING PROCESS UTILIZED ON THIS PROJECT IN ACCORDANCE WITH THE NEBB RETRO-COMMISSIONING PROCEDURAL STANDARDS AND THE CONTRACT REQUIRMENTS f. Statement of Scope of Work and variance deviation documentation

The Report Certification Page SHALL also include an exact description of the project commissioning scope of work as per the commissioning contract. Any specific required variances from the NEBB required minimum SHALL requirements will be clearly defined. SHOULD Data: The report certification page should include the following: THE RESULTS SHOWN AND INFORMATION GIVEN IN THIS REPORT ARE CERTIFIED TO BE TRUE AND ACCURATE TO THE EXTENT POSSIBLE DUE TO THE SYSTEMS OPERATING PARAMETERS AT THE TIME THE SYSTEMS WERE TESTED. THE RETRO-COMMISSIONING AUTHORITY MAKES NO CLAIMS OR WARRANTIES STATED OR IMPLIED CONCERNING THE CONTINUED PERFORMANCE, OPERATION OR SAFETY OF THE FACILITY PAST THE TEST DATE IF CONDITIONS CHANGE OR OPERATING PARAMETERS WERE CHANGED BY OTHERS.

5.2.3 TABLE OF CONTENTS PAGE The Table of Contents SHALL serve as a guide to the organization of the RCX-EB report. SHALL Data: Page numbers in the report. 5.2.4 EXECUTIVE SUMMARY A NEBB Certified RCX-EB Report SHALL include an executive summary. SHALL Data: The executive summary SHALL include the following information:

22

NEBB RCX-EB PROCEDURAL STANDARDS SECTION 5 STANDARDS FOR REPORTS AND FORMS

a. Review of the Retro-Commissioning Project Processes utilized 1. Refer to NEBB Procedural Standards for standard processes 2. Refer to Retro-Commissioning Plan for specific processes b. Review any deviations used c. Review of each recommended corrective action and its relative priority d. Review any areas of concern that are not addressed in the corrective action report and the reasons these issues were not addressed e. Review of each deferred system test that is to be performed in the future 5.2.5 PROJECT CFR A NEBB Certified RCX-EB Report SHOULD include the Current Facilities Requirements (CFR). The CFR documents any changes in the existing facility from its original design intent. SHOULD Data: The CFR SHOULD include the following information: a. b. c. d. e. f. Current Occupancy Information Change of Use Documentation Zoning changes Owners Sustainability and Building Rating Requirements Energy and Efficiency Requirements Operation and Maintenance Issues

5.2.6 RETRO-COMMISSIONING PLAN A NEBB Certified RCX-EB Report SHALL include the final project retro-commissioning plan which includes the following: SHALL Data: The retro-commissioning plan SHALL include the following information: a. b. c. d. e. Retro-Commissioning Scope Retro-Commissioning Team Retro-Commissioning Team Member Responsibilities Channels of communication Retro-Commissioning Procedures Utilized

SHOULD Data: The commissioning plan SHOULD include the Retro-Commissioning schedule. 5.2.7 DATA LOGS A NEBB Certified RCX-EB Report SHOULD include data log graphs that were utilized in discovery and analysis of corrective action recommendations. SHOULD Data: Data Logs SHOULD include the following information: a. b. c. d. e. Project Name Date and Time of data Location Variables Recorded Parameters

23

NEBB RCX-EB PROCEDURAL STANDARDS SECTION 5 STANDARDS FOR REPORTS AND FORMS 5.2.8 INTERVIEW RECORDS A NEBB Certified RCX-EB Report SHOULD include any interview records that pertain to information used to discover or analyze corrective action recommendations. SHOULD Data: The interview records SHOULD include the following: a. b. c. d. e. f. g. Project Name Date of Interview Person conducting the interview Persons interviewed or group type Interview Questions Interviewee responses Interviewer Comments

5.2.9 TESTING CHECK SHEETS A NEBB Certified RCX-EB Report SHALL include completed copies of all testing records including check sheets and forms or data trends or logs which indicate testing results. 5.2.10 UTILITY USAGE EVALUATION A NEBB Certified RCX-EB Report SHALL include a facility utility evaluation report. SHALL Data: The utility usage evaluation SHALL include the following information: a. b. c. d. Utility usage cost per square foot per month and per year per utility Utility units quantity usage per month and per year per utility Water Utility usage costs per occupant per month per year Water utility GPM per occupant per month per year

5.2.11 QUICK FIX REPORT A NEBB Certified RCX-EB Report SHALL include a report of all quick fixes performed during the site inspection phase. The following items SHOULD be included in the quick fix report: a. b. c. d. e. f. System Adjustments made Sensor Calibration performed Repairs performed Sequences that were changed or modified Operations that were modified Operator training given

5.2.12 CORRECTIVE ACTIONS RECOMMENDATION REPORT A NEBB Certified RCX-EB Report SHALL include the final corrective action recommendation report. SHALL Data: The Corrective Action Recommendation Report SHALL include the following information for each recommended corrective action: a. Project Name b. Description of deficiency i. Descriptive narrative ii. Pictures iii. Test Data

24

NEBB RCX-EB PROCEDURAL STANDARDS SECTION 5 STANDARDS FOR REPORTS AND FORMS c. Recommended Solution i. Engineering Calculations ii. Drawings & Sketches iii. Sequence of Operations or other descriptive narratives d. Predicted costs of recommended corrective action e. Calculation of predicted payback and ROI f. Predicted results of recommended corrective action g. Predicted schedule of corrective action 5.2.13 COMMISSIONING REPORT OF CORRECTIVE ACTIONS A NEBB Certified RCX-EB Report SHALL include the final commissioning report of all corrective actions taken, if included in RCX scope of work. Commissioning of corrective actions shall be done in accordance with the latest version of the NEBB Procedural Standard for Whole Building Systems Commissioning of New Construction. The commissioning report shall include SHALL Data: Commissioning report SHALL include the following information: a. Report Title Page b. Report Certification Page c. Table of Contents Page d. Executive Summary e. Project CFR f. Commissioning Plan g. Final Issue Log h. Completed Pre Functional Test Forms And Check Sheets i. Completed Functional Performance Test Forms and Check Sheets j. Observation Reports k. Training Verification Records l. Commissioning Communications m. Test Instrument Page 5.2.14 TAB REPORT A NEBB Certified RCX-EB Report SHOULD include a Test and Balance (TAB) report if test and balance work was performed. If TAB was performed the report shall be in accordance with the latest edition of the NEBB Procedural Standards for Testing, Adjusting and Balancing of Environmental Systems. 5.2.15 COMMISSIONING COMMUNICATIONS A NEBB Certified RCX-EB Report SHOULD include all pertinent commissioning communications. SHOULD Data: Commissioning communications will include the following information: a. Letters between the commissioning team members that are pertinent to the retrocommissioning process performed or not performed for the project b. Emails or other written documentation covering issues or issue resolution for the project 5.2.16 TEST INSTRUMENT PAGE A NEBB Certified RCX-EB Report MAY include a Test Instrument page. MAY Data: The Test Instrument page may include following information: a. List of NEBB required tools employed on the project b. Model number and Serial number of each instrument c. Certification date of each instrument

25

NEBB RCX-EB PROCEDURAL STANDARDS SECTION 5 STANDARDS FOR REPORTS AND FORMS 5.2.17 ALL REPORT PAGES All tested items or systems included in the NEBB RCX-EB Report SHALL be clearly identified with a unique designation. The method of identification may use unique numbers, mechanical plans identification, or an appropriate narrative description. SHALL Data: a. All pages SHALL contain the name of the project b. All pages SHALL be identified with a unique page number MAY Data: Pages MAY include a remarks section to record any information pertinent to the data reported on the data sheet.

26

PART 2 - PROCESS
SECTION 6 RETROCOMMISSIONING PROCESS
6.1 INTRODUCTION
Retro-commissioning is a holistic process. The RCX-EB Team will investigate, review, and analyze the issues from a global point of view. RCX-EB is NOT just troubleshooting. The RCX-EB Team will review selected systems to determine how they may inter-relate with the entire facility to define, investigate and solve problems. The RCX-EB process may also be utilized to evaluate and validate the present operating status of a facility. The RCX-EB process includes: the review of all of the appropriate documentation of an existing facility to understand the intent of the previous designs; conducting interviews with management, operations staff and occupants to determine their perspective on current facility conditions; investigation; and testing possible conditions that may influence or relate to a perceived problem. The Retro-Commissioning Authority (RCXA) will then analyze the results of the investigations and recommend solutions. The recommended solutions may, or may not, be implemented by the Owner depending upon capital availability, payback and other issues. If the recommendations are accepted by the owner, the implementation of those recommendations is completely commissioned starting with the Design Phase through the Warranty Phase. One thing that the NEBB Certified RCX-EB Firm and the NEBB Certified RCx-EB Professional must understand is that RCX-EB is not a linear process. The phases and activities presented in this section, and Section 7, may make it appear that once an activity or phase is complete, that activity or phase need not be repeated again. The nature of retro-commissioning is exactly the opposite. The process is iterative. There will be conditions where a discovery of a problem in one area will require the RCXA to return to a previous activity and start the investigative process again. Section 6 describes the Retro-Commissioning process in general terms and standard procedures. Section 7 describes specific procedures and processes that are necessary to retro-commission existing buildings systems. The retro-commissioning process will always focus on a buildings components and operational systems to improve the buildings functionality. Sections 7 describes in detail the NEBB approved procedures to accomplish these tasks. This section clearly defines in SHALL, SHOULD and MAY language the exact NEBB requirements for a NEBB Certified RCX-EB project.

6.2 RETRO-COMMISSIONING PHASES


The actual scope of Retro-Commissioning services to be provided will be mutually agreed to between the Owner and the NEBB Certified RCX-EB Firm.

27

NEBB PROCEDURAL STANDARDS RCX-EB

SECTION 6 RETRO COMMISSIONING PROCESS

The phases of retro-commissioning are as follows: Contract Phase Pre Site Investigation Phase Site Investigation Phase Analysis Phase Corrective Action Phase Follow Up Phase

NEBB recommends that the six phases of the RCx process be performed on all projects. However, individual phases may be performed at the direction of the Owner. The project retro-commissioning scope may also be limited to a portion of a project by phase. Any separate phase or portion of a project is required to meet all SHALL criteria to be a NEBB Certified Project. If a project scope of work, requires a different level of retro-commissioning than described by the minimum SHALL language, it must be clearly delineated in the project scope of work and SHALL be included in the Certification page of the final Cx report. If a scope of work does not specifically delineate the retro-commissioning processes, the project will then be required to meet all SHALL language for each phase. Any project that does not comply with the statements above or involves procedures and requirements that do not include all minimum SHALL requirements listed in the NEBB Procedural Standards for Retro-commissioning of Existing Buildings requirements SHALL NOT be signed and stamped as a NEBB certified retro-commissioning report. All references to NEBB, including NEBB logos, stamps, certifications, etc. SHALL be removed from the report.

6.3 CONTRACT PHASE


6.3.1 INTRODUCTION The main purpose of the Contract Phase is to clearly define the scope of the retro-commissioning project. This scope of work will become the basis for a contract between the RCX-EB Firm and the Owner. Retro-Commissioning can be a direct consulting service, which provides only discovery and recommendations and no repair or construction services, or a turn key service which includes all repair and construction services. 6.3.2 RESPONSIBILITES 6.3.2.1 Team Members During the Contract phase the Owner and the Retro-Commissioning Authority (RCxA) should review the subject project to clearly define the owners expectations of the project. The required retrocommissioning team members for the Contract Phase should be as follows: a. b. c. d. Owners Representatives Building Operations and Maintenance Staff Retro-Commissioning Authority (RCXA) RCX-EB Team Members (As Required)

6.3.2.2 Team Responsibilities During the contract phase the retro-commissioning team has the responsibility of defining the contract scope of work and to define the Owners expectations of the project.

28

NEBB PROCEDURAL STANDARDS RCX-EB

SECTION 6 RETRO COMMISSIONING PROCESS

6.3.3 ACTIVITIES 6.3.3.1 Site Tour The RCxA SHALL perform a site tour to determine the general condition of the facility and to determine the cost of the retro-commissioning for the project proposal. The site tour is also the time to discover the owners desires for the facilities operating improvements and to define the scope of work that will become the basis of the RCX-EB project. During the site tour, the RCXA needs to observe conditions that will directly affect the ability to retrocommission the project and to spot any apparent systems operating issues. These items will also directly affect the cost and the RCX-EB scope of work. The following are examples of such system items: a. Access to equipment, systems and components for inspection and testing 1. Hard Ceilings vs. Lay-in Tiles 2. Security Requirements 3. Overtime Requirements vs. Normal Business Hours b. Physical condition of the buildings technical systems 1. Equipment deferred maintenance 2. Observe how the system is being operated 3. Observe the condition of Duct and Pipe systems 4. Determine the condition and utilization of control systems c. Availability of Existing Documentation 1. Drawings 2. Specifications 3. Electric and Gas Utility Bills 4. Previous Engineering Reports/Studies 5. TAB Reports 6. Commissioning Reports 7. Maintenance Work Order Reports d. Involvement of Owners staff / operating personnel 6.3.3.2 Proposal Development Develop a document that defines the RCX-EB scope of work for the project. In general, the owner will normally provide some direction as to related issues for various systems, equipment and components to review. The areas for improvement may be energy savings, reduced maintenance costs, improved environmental comfort or other performance improvements with acceptable payback periods for capital improvements. The proposal SHALL identify the following: a. b. c. d. e. f. Scope of the RCX-EB services to be performed onthe HVAC system Cost (Lump Sum, GMP, T&M) Anticipated schedule Owner Involvement Retro-Commissioning Team Qualifications and Exclusions

6.3.3.3 Contract The owner and the RCXA may work together to develop an RCX-EB contract or agreement that meets the Owners needs. At a minimum the agreement shall contain the following:

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a. b. c. d. e. f.

The retro-commissioning scope The owners resource commitment to the retro commissioning team Contract cost agreement Retro-commissioning schedule expectations Responsibilities of the Owner Responsibilities and liabilities of the RCX-EB Provider

6.3.4 CONTRACT PHASE DOCUMENTATION The following retro-commissioning documents are produced during Contract Phase. a. Retro-commissioning Contract or Agreement (SHALL)

6.4 PRE SITE INVESTIGATION PHASE


6.4.1 INTRODUCTION The RCxA must prepare for the site investigation phase by accumulating all documentation available on the existing facility and its systems. These preparatory activities are done during the Pre Site Investigation Phase. The RCXA and the RCX-EB Team Members must familiarize themselves with the facility prior to conducting the site investigation and testing. This is most effectively accomplished by reviewing existing documentation of the facility; drawings and specifications, utility bills, work orders, maintenance lists, contractor service invoices, etc. 6.4.2 RESPONSIBILITIES 6.4.2.1 Team Members The required retro-commissioning team members for the pre site investigation phase should be: a. b. c. d. Owners Representatives Operations and Maintenance staff Retro-commissioning Authority (RCXA) RCX-EB team members that have been identified for their specific expertise

6.4.2.2 Team Responsibilities During the pre site investigation phase the retro-commissioning team has the responsibility of creating the Current Facility Requirements and to develop the Retro-commissioning Plan. 6.4.3 ACTIVITIES 6.4.3.1 Retro-commissioning Plan The RCXA SHALL develop a preliminary retro-commissioning plan to be utilized for the retrocommissioning process. The RCX-EB Plan would be based on the actual scope of work required in the contract. The elements included in the retro-commissioning plan should include: a. Project Scope of Work b. Team Members and their responsibilities c. Means and Methods to be utilized 6.4.3.2 Document and Design Review The RCxA SHALL request copies of the original HVAC construction documents, any remodel or tenant improvement documents, etc. The RCxA SHALL provide a design review of all documents to discover any possible original design or construction deficiencies. On most projects, the availability of these documents will be limited. The RCxA will need to obtain as much of the data as possible during

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SECTION 6 RETRO COMMISSIONING PROCESS

this phase and supplement missing data with field observations in the Site Investigation Phase. The documents reviewed should include the following: a. b. c. d. e. f. g. Original OPR and BOD Architectural, HVAC, Plumbing and Electrical Drawings Architectural, HVAC, Plumbing and Electrical Specifications Architectural, HVAC, Plumbing and Electrical Submittals O & M / Systems Manuals TAB Report Commissioning Reports

6.4.3.3 Operation Records Review The RCXA SHALL request copies of all utility bills and HVAC work order records for the facility for the previous 3 years. The RCXA SHALL request copies of all HVAC contractor maintenance / service invoices and copies that are available of all HVAC and Electrical equipment replacement or major repairs made since the buildings construction. The RCXA SHALL provide a review of maintenance and repair work order issues to determine if any pattern is present indicating a recurring problem. The following should be reviewed: a. b. c. d. e. HVAC Work Orders Electric, Gas, Water, Steam and other Utility Bills Contractor Maintenance / Service Invoices related to HVAC Equipment/Systems HVAC Repair / Replacement Purchase Orders /Documentation Work order duration and completion status

6.4.3.4 Utility Usage Evaluation From past historical utility bills the RCXA must determine the overall facility usage. The evaluation SHALL include the following: a. b. c. d. e. f. Electrical Cost per square foot per billing period and per year Total KW Demand and KWH used per billing period and per year Gas Therms and Cost per square foot per billing period and per year Purchased Energy (Steam, CW, HW, etc.) Costs per square foot per billing period and per year Total BTU / Year / Square Foot HVAC and Plumbing systems water costs per billing period and per year

6.4.3.5 Management Staff Interview The RCXA SHALL conduct and document an interview with the Owners manager of the facility being retro-commissioned. The purpose of the interview is to determine the managers opinion of any facility issues, if any critical areas of operation are present in the facility and to make management aware of the activities that will be conducted in the facility during the Retro-Commissioning Process. This interview is also utilized to determine security issues, access requirements, schedule requirements, obtain site access master keys or access cards and to obtain the managers permission to interview facility occupants. 6.4.3.6 Maintenance Staff Interviews The RCXA SHALL conduct and document an interview with the Owners maintenance staff of the facility being retro-commissioned. The purpose of the interview is to determine their opinions of any system problems or facility issues that are a concern to them. This interview also helps to identify

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what HVAC or other systems maintenance services they are presently performing and to discover repairs to equipment or systems they have recently completed. 6.4.3.7 Occupant Interviews The RCXA SHOULD conduct and document interviews of occupants of the facility being retrocommissioned. The purpose of the interviews is to determine opinions of any facility issues, determine the comfort level of occupant space and to discover any information that may help discover operational issues. 6.4.3.8 Current Facility HVAC Requirements (CFR) The RCxA must update the original OPR to create a current CFR. If no OPR exists the RCxA SHOULD create a CFR for the RCX-EB project. The CFR will be updated and expanded as the project proceeds to completion. The CFR should include the following: a. Building Requirements 1. Size and Type 2. Use and Occupancy i. Maximum Occupancy per shift ii. Time of occupancy per shift iii. Activity level of occupants 3. Historic Preservation 4. Future Adaptability 5. Comfort parameters, temperature, sound, vibration, ventilation, light, etc. b. Sustainability 1. Define Green Building Rating level 2. Renewable Energy 3. Carbon Footprint 4. Occupant recycling requirements 5. Natural Ventilation 6. IAQ c. Energy and Efficiency 1. Electrical Usage and Efficiency 2. HVAC Water Usage and Efficiency 3. Gas Usage and Efficiency 4. Renewable Energy 5. Cogeneration 6. Measurement and Verification requirements d. Building Envelope Systems 1. List of enclosure types utilized 2. Description of systems utilized 3. Description of active envelope control systems utilized e. HVAC Systems and Components 1. List of Equipment utilized 2. Description of systems utilized 3. Description of control system utilized f. Electrical and Lighting Systems and Components 1. List of Equipment utilized 2. Description of systems utilized 3. Description of control system utilized g. Plumbing and Landscape Watering Components 1. List of Equipment utilized 32

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2. Description of systems utilized 3. Description of control system utilized h. Operation and Maintenance 1. Level of Operators technical capability 2. Level of Operators training requirements 6.4.4 PRE SITE INVESTIGATION PHASE DOCUMENTATION The following retro-commissioning documents are produced during the Pre Site Investigation phase: a. b. c. d. e. f. g. h. i. Retro-Commissioning Plan (SHALL) Design Review Documentation (SHALL) Operations Records Review Documentation (SHOULD) Management Interview Documentation (SHALL) Maintenance Staff Interview Documentation (SHALL) Occupant Interview Documentation (SHOULD) CFR (SHOULD) Building Energy Usage records (SHALL) Building Water Usage records (SHOULD)

6.5

SITE INVESTIGATION PHASE

See Sections 7 for specific site investigation activities and responsibilities. 6.5.1 INTRODUCTION During the Site Investigation Phase, the RCX-EB team shall perform the required site investigations and tests to discover Current Facility Requirements (CFR) and to discover any facility deficiencies that are preventing the operating conditions desired by the Owner. Sometimes, the owner will want to utilize their staff to assist with the retro-commissioning site discoveries. This will impact the overall cost versus using the RCXA personnel. However, under this arrangement, the RCXA SHOULD provide training sessions to familiarize the owners personnel in the retro-commissioning process. 6.5.2 RESPONSIBILITES 6.5.2.1 Team Members The retro-commissioning team members for the Site Investigation Phase should be: a. Owners Representatives b. Retro-Commissioning Authority (RCXA) c. Design Team Representatives (If Required) 1. Architect 2. Mechanical Engineer 3. Electrical Engineer d. Technical Trade Representatives (If Required) 1 General Construction 2 Mechanical 3 Electrical 4 Controls 5 TAB 6 Plumbing 7 Fire protection 8 Others e. Operators and Maintenance staff (If Required) 33

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6.5.2.2 Team Responsibilities During the site investigation phase the retro-commissioning team has the responsibility of discovering building issues that prevent the facility from meeting the desired operating parameters in accordance with the scope of work and the CFR. 6.5.3 ACTIVITIES 6.5.3.1 Owners Staff Training On projects where the RCXA will utilize the owners personnel to assist in the site investigation phase, the RCXA SHOULD provide a training session to familiarize them in the retro-commissioning process and their roles, responsibilities and expectations. 6.5.3.2 Site Investigations The RCXA SHALL conduct a survey of the facility to determine if the current conditions such as occupancy and space utilization have changed since original construction or tenant improvements of the space. This study will document the current use and current occupancy levels to determine if a new heat load study is required. The RCxA should update the Current Facility Requirements (CFR) with any utilization that does not match the original CFR created in Section 6.4.3.8. The RCXA SHALL identify any changes in the following: a. b. c. d. e. Space Utilization Total Occupancy and activity level Changed Environmental Requirements Changed Process Requirements Occupancy Schedules

The CFR may not agree with the original OPR / Design Intent. This will be the rule more than the exception. The NEBB Certified RCX-EB Firm and the NEBB Certified RCX-EB Professional are not trained by NEBB to conduct code inspections or inspect for code compliance. Evaluation, identification or correction of code compliance issues should be excluded from the RCX-EB contract. However, if during the normal course of RCX-EB work, the RCX-EB team discovers a life safety issue, the RCxA must inform the owner of the life safety issue. 6.5.3.3 Site Datalogger Utilization During the early stages of the site investigation phase the RCXA SHOULD launch data loggers throughout the facility to establish existing operating parameters such as temperature, humidity, lighting levels, pressure, timed events, etc. If the control system has been calibrated, the control system can be utilized to obtain data trends in place of using dataloggers. The information obtained by the dataloggers will be utilized to determine actual operating conditions and the accuracy and effectives of the controlling systems. . 6.5.3.4 Design Calculations / Studies The building may require design calculations where site investigations have determined that significant changes have occurred from previous designs. These studies / calculations may include: exiting studies, fire and life safety calculations, energy load calculations, electrical power and lighting calculations, domestic water usage and sanitary / storm drainage calculations, etc. The studies / 34

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calculations may be performed by any member of the RCX-EB Team who is qualified to do so. If performed by an RCX-EB Team Member other than the RCXA, the RCXA should review the calculations. This information will be utilized to determine required changes to the existing building systems. 6.5.3.5 Building Systems Investigation and Tests The RCXA will need to investigate the condition, operation and performance of all equipment, systems and components of the various building systems being retro-commissioned. The system investigations will most likely focus on building operating systems and the building enclosure. Retrocommissioning will usually involve the following building systems: a. b. c. d. e. f. Building Envelope Thermal and Pressure Characteristics Landscape lighting and irrigation systems HVAC systems and equipment HVAC Control Systems Plumbing Systems Electrical Lighting and Power systems

6.5.3.6 Perform Quick Fixes The RCXA and his/her team SHALL perform non-capital repairs, system adjustments, and corrections as a part of the site investigation. The reason for this activity is to improve the operation of the facility and to eliminate all obvious issues so they do not mask any underlying major issues. The RCXA SHALL provide documentation for all quick fixes performed. These quick fixes can include the following: a. Temperature Control Issues: sensor calibration, control parameters, control connections, etc. b. Minor Piping Repairs: minor leaks, clean strainers, etc. c. Ductwork Repairs: obvious duct leaks, open/closing dampers, duct connections, device repairs, etc. d. Operating System Adjustments: changes to operating parameters, operating equipment, etc. e. Test & Balance of HVAC systems f. Electrical Repairs: loose terminations, lighting repairs, etc. g. Building Envelope Repairs: air leaks, water intrusion, defective building openings, etc. These Quick Fixes may, or may not, be of a nature that would significantly impact the overall cost of the RCX-EB efforts. This issue should be addressed in the scope of work and a budgetary amount may be identified in the contract. This work may be accomplished by the RCX-EB team or by the Owners operating personnel or by other contractors depending upon the contract scope of work. The RCXA should maintain a list of all items repaired, corrected or adjusted while doing these quick fixes. 6.5.3.7 Update the CFR Update the CFR for any changes discovered during the site investigation phase. 6.5.4 SITE INVESTIGAGTION PHASE DOCUMENTATION The following retro-commissioning documents are produced during the Site Investigation Phase: a. b. c. d. e. f. Revised Current Facility Requirements (CFR) (SHOULD) Building Use Study Documentation (SHOULD) Site Investigation and test reports (for scope of work activities) (SHALL) Building Load Calculations (If Required) (SHOULD) Quick Fix Report (SHALL) Revised TAB report (If completed as a quick fix) (SHALL) 35

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6.6 ANALYSIS PHASE


6.6.1 INTRODUCTION From the inspection and test data collected in the previous phases, the RCXA must now analyze all of the issues discovered, synthesize possible solutions, and create final recommendations for the facilitys improvements to the owner. 6.6.2 RESPONSIBILITIES 6.6.2.1 Team Members The required retro-commissioning team members for the Analysis Phase should be: a. Retro-Commissioning Authority (RCXA) b. Design Team Representatives (If required) c. Construction Team Representatives (If required) 6.6.2.2 Team Responsibilities During the analysis phase the RCXA and the retro-commissioning team have the responsibility to create an issues corrective action report of all found deficiencies with recommendations for there correction. 6.6.3 ACTIVITIES 6.6.3.1 Define Issues The RCXA and the RCX-EB Team will review the information from the previous RCX-EB phases to determine the appropriate issues that are affecting the buildings performance. As much as possible, the RCXA should outline each issue into its simplest corrective action and group these issues in a single corrective action statement. 6.6.3.2 Analyze Issues The RCXA and RCX-EB Team will provide a technical analysis of all defined issues to correctly identify the potential solutions affecting building performance issues. These solutions may include energy optimization, reduced maintenance costs, improved indoor environment conditions, improved comfort performance, and customer / client satisfaction / retention. The technical analysis may include the following: a. b. c. d. e. f. Analysis of each issues effect on indoor comfort and environmental conditions Calculations of each issues effect on energy consumption Estimated budget cost of each recommended corrective action Calculation of simple payback or ROI if applicable for each recommended corrective action Analysis on how each issue impacts other issues Analysis of the criticality of each issue

Remember, retro-commissioning is an iterative process. After defining and analyzing the issues, the RCXA and the RCX-EB Team may be required to go back and perform additional Pre-site or Site Investigation activity to validate or clarify an issue. 6.6.3.3 Recommended Problem Resolution The RCXA and the RCX-EB Team SHALL create solutions that are based on the technical analysis of each issue. All solutions created shall include the following: a. Issue description b. Recommended solutions 36

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c. Technical description of the solution implementation d. Solution calculations e. Implementation sketches or drawings 6.6.3.4 RCX-EB Corrective Action Report Development The RCXA SHALL develop a recommended solutions report for the owners use in evaluating the costs and benefits of each recommendation. The recommendations should be placed in order of importance to achieve the requirements of the CFR. The report will include the following: a. b. c. d. e. f. Issue description Recommended solution Budgetary cost of solution Anticipated savings or results Priority of the Recommendation Anticipated implementation schedule

All capital improvements approved by the Owner and implemented during the Corrective Actions Phase would be fully commissioned and all related documentation would be found in the Final Retrocommissioning Report. 6.6.3.5 Corrective Action Report Presentation The RCXA will meet with the owner to present the findings and recommendations. Specifically the meeting should identify how the recommended solutions improve the building performance issues based on the identified CFR. The approved recommendations become the basis of the OPR for commissioning the corrective actions. 6.6.4 ANALYSIS PHASE DOCUMENTATION The following retro-commissioning documents are produced during the Analysis phase: a. Corrective Action Report (SHALL) b. Drawings or other design documents created during all phases of the RCX process (SHALL)

6.7 CORRECTIVE ACTION PHASE


6.7.1 INTRODUCTION Once the Corrective Action Report has been presented to the owner, the owner controls the direction of the process. The Owner may elect to approve and implement all, some, or none of the recommendations. If the Owner elects to implement any of the recommendations, the work falls under the Corrective Action Phase of the process. There are various delivery systems that provide the approved corrective actions. An owner may elect to self-perform the design and construction with their personnel, have the remedial design prepared by a design professional of his/her choice and bid the work to a selected group of contractors, have the design and construction performed on a design/build approach or have the retro-commissioning team design and construct the improvements. If the delivery system selected is anything but the latter, the RCXA should be retained to commission the design and construction. The responsibilities and activities identified below are generic and would apply to any selected delivery system. 6.7.2 RESPONSIBILITIES 6.7.2.1 Team Members The required retro-commissioning team members for the Corrective Action Phase should be: 37

NEBB PROCEDURAL STANDARDS RCX-EB

SECTION 6 RETRO COMMISSIONING PROCESS

a. Owners Representatives b. Retro-commissioning Authority (RCXA) c. Design Team Representatives (If required) 1. Architect 2. Design Engineers d. Contractors Representatives (If required) 1. General Contractor 2. Mechanical Contractor 3. Electrical Contractor 4. Plumbing Contractor 5. Controls Contractor 6. TAB Firm 7. Specialty Contractors or Vendors (As required) 6.7.2.2 Team Responsibilities During the corrective action phase the retro-commissioning team has the responsibility of facilitating and/or performing the corrective actions as outlined by the Owner. 6.7.3 ACTIVITIES 6.7.3.1 Approval of Recommendations At the conclusion of the Analysis Phase, the RCXA SHALL meet with the owner to present the corrective actions recommendation report. The Owner will decide which corrective actions recommendations to implement. The Owner will also decide what methods will be used to implement the corrective actions. 6.7.3.2 Remedial Design If remedial design is required to properly define a capital project, a design professional or other qualified person must prepare the required contract documents. As previously stated, the Owner may elect any of the various delivery approaches. The RCXA SHALL commission the remedial design by employing the elements of Design Phase Commissioning, if remedial design is required. 6.7.3.3 Construction The remedial design is implemented in the construction phase. The Owner may elect to engage outside contractors or may elect to utilize the RCXA and his/her RCX Team Members. The RCXA should commission the construction by employing the elements of Construction Phase, Acceptance Phase and Warranty Phase Commissioning. 6.7.3.4 Commissioning All construction and corrections made during the corrective actions phase must be commissioned. For the sake of continuity, Commissioning will be performed by the RCxA. The following phases SHALL be commissioned: a. b. c. d. Design Phase (Remedial Design) Construction Phase Acceptance Phase Warranty Phase

The commissioning shall be performed in accordance with the requirements of the current edition of the NEBB Procedural Standards for Whole Building Systems Commissioning of New Construction.

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SECTION 6 RETRO COMMISSIONING PROCESS

Although not specifically re-printed in this Procedural Standards, all activities, responsibilities, and documentation requirements as identified in the current edition of the NEBB Procedural Standards for Whole Building Systems Commissioning of New Construction will be followed. 6.7.4 CORRECTIVE ACTION PHASE DOCUMENTATION The following documentation should be provided as completion of the Corrective Action Phase: a. List of corrective actions selected (SHALL) b. Commissioning report of corrective work (SHALL)

6.8 FOLLOW-UP PHASE


6.8.1 INTRODUCTION The Follow-Up Phase is used to validate the facilitys performance after the corrective actions have been implemented and also to conduct a Lessons Learned Workshop to improve the delivery of future projects. 6.8.2 RESPONSIBILITIES 6.8.2.1 Team Members The required retro-commissioning team members for the Follow Up Phase should be: a. b. c. d. Owners Representatives Retro-Commissioning Authority (RCXA) Design Team Representatives (If Required) Contractors Representatives (If Required) 1. Mechanical Contractor (If Required) 2. Controls Contractor (If Required) 3. TAB Firm (If Required) 4. Operator or Maintenance staff (If Required)

6.8.2.2 Team Responsibilities During the follow up phase the retro-commissioning team has the responsibility of verifying the performance of the facility. 6.8.3 ACTIVITIES 6.8.3.1 Performance Verification The RCxA should validate the improved performance of the facility by performing the following procedures as appropriate to the application. a. Interview Occupants for comfort issues and review maintenance management records since completion of the corrective actions and adjustments made during the original retrocommissioning process. Document the change in maintenance and trouble calls for the facility. b. Compare energy and water usage against previous usage data utilizing measurement protocols established in the CFR. Document the change in energy and water usage for the facility. If necessary adjust readings for the following: i. Change in occupancy ii. Change in facility use and operation iii. Change in utility rate or rate structure c. Review specific improvement goals of the owner and determine if they were achieved. i. Trends of space temperatures and humiditys performance 39

NEBB PROCEDURAL STANDARDS RCX-EB

SECTION 6 RETRO COMMISSIONING PROCESS

ii. Trends of other key variables to determine level of performance d. Document performance in a Performance Verification Report 6.8.3.2 Lessons Learned Workshop A Lessons Learned Workshop SHOULD be conducted by the RCXA at the conclusion of the Corrective Actions Phase, which would be at the conclusion of the design, construction and commissioning project. The purpose is to identify any areas where possible improvement could be made in future RCX-EB projects. The RCXA will act as facilitator and the Owner and all appropriate members of the Corrective Action Team should participate in the workshop to provide input. A Lessons Learned Report will be produced by the RCXA as a record of the meeting(s). 6.8.4 FOLLOW UP PHASE DOCUMENTATION The following documentation should be provided as completion of the Follow Up Phase: a. Performance Verification Report (SHOULD) b. Lessons Learned Report (SHOULD)

6.9 RETRO-COMMISSIONING REPORT


At the completion of the RCX-EB project the RCXA will present the final report to the Owner. Since the project scope may vary, this may be at the end of the Analysis Phase, the Corrective Action Phase or the Follow Up Phase. If subsequent work is done after the presentation of the report, the RCXA shall update the Retro-Commissioning report with any additional information required. See Section 5 for the requirements of the Final RCX-EB Report.

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PART 3 - PROCEDURES
SECTION 7 RETROCOMMISSIONING OF EXISTING BUILDINGS
7.1 INTRODUCTION
This Section prescribes the requirements needed to retro-commission a project for Energy, Resource Conservation, Comfort and Environmental Quality improvements. Section 6 details the entire retrocommissioning process in generic terms. Section 7 details the specific activities and procedures to implement the process. This section details the minimum requirements for a NEBB Certified HVAC Retro-Commissioning project for a typical scope of work. The actual scope of work may vary from these requirements. These minimum requirements are described as SHALL requirements. SHOULD requirements are recommended and will produce a higher quality retro-commissioning project, and MAY requirements could be included to enhance a project. These minimum requirements take precedence when a scope of work is not defined, or the requirements state words to effect that the project SHALL be commissioned in accordance with the requirements of the NEBB Procedural Standards for RetroCommissioning of Existing Building. A NEBB certified report requires: 1. The actual contracted scope of work SHALL be clearly defined on the certification page of the report as specified in the contract documents or as agreed to between the Owner / Buyer and the NEBB RCX-EB Certified Firm. 2. If a scope of work of the retro-commissioning contract does not specifically delineate the retrocommissioning processes, then the project will be required to meet all SHALL language of this standard to be a NEBB Certified Project. 3. If a project scope of work of the retro-commissioning contract requires a different level of retrocommissioning than described by the minimum SHALL language of this standard, the procedural variance shall be clearly delineated in the project scope of work and listed on the retro-commissioning report certification page to qualify as a NEBB Certified Report. 4. Any project that does not comply with the minimum SHALL requirements of this standard and does not clearly identify the specific procedural variances required by the retro-commissioning contract on the certification page SHALL NOT be signed and stamped as a NEBB certified retro-commissioning report. All references to NEBB, including NEBB logos, stamps, certifications, etc. SHALL be removed from the report.

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SECTION 7 RETRO-COMMISSIONING OF EXISTING BUILDINGS

Much of the industry markets retro-commissioning on only an energy saving basis, while this opportunity may exist, the focus of RCX-EB should always be on comfort improvements, performance improvement and energy optimization. A RCX project should always include the retro-commissioning of a buildings HVAC systems and normally will also include the building envelope, plumbing, electrical and lighting systems of a facility.

7.2 SITE INVESTIGATION PHASE


7.2.1 INTRODUCTION During the Site Investigation Phase, the RCX-EB team SHALL perform the required site investigations and tests to discover facility deficiencies that are preventing the operating conditions desired by the Owner. If the owners personnel are used to assist with the retro-commissioning site discoveries the RCxA SHOULD provide a training session to familiarize the owners personnel in the retrocommissioning process. 7.2.2 RESPONSIBILITIES 7.2.2.1 Team Members The required retro-commissioning team members for the Site Investigation Phase should be: a. b. c. d. e. f. g. h. Owners Representatives Retro-Commissioning Authority (RCxA) Design Team Representatives (If required) Mechanical Technician (If required) Electrical Technician (If required) Control Programmer / Operator (If required) Test & Balance Technicians Operator and Maintenance staff (If Required)

7.2.2.2 Team Responsibilities During the site investigation phase the retro-commissioning team has the responsibility of discovering issues that prevent the facility from meeting its desired operating parameters in accordance with the scope of work and the CFR. 7.2.3 SITE INVESTIGATION ACTIVITIES 7.2.3.1 HVAC Activities 7.2.3.1.1 Owners Staff Training If the project is using the owners personnel to assist in the site investigation phase, the RCXA SHOULD provide a training session to familiarize the owners personnel in the retro-commissioning process. 7.2.3.1.2 Initiate Site Investigation The RCxA SHALL conduct a survey of the facility to determine if current conditions such as occupancy and space utilization have changed since original construction or tenant improvements have been made to the space. This study will document the current use and current occupancy levels to determine if a new heat load study is required. The RCXA SHALL create the Current Facility Requirements (CFR) which will identify:

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a. b. c. d. e. f. g. h. i.

Building Requirements Sustainability Energy and Efficiency HVAC Systems Operation and Maintenance Space utilization Total Occupancy and activity level Environmental requirements Occupancy Schedules

The CFR may not agree with the original OPR / Design Intent. This will be the rule more than the exception. The NEBB Certified RCx Firm and the NEBB Certified RCX-EB Professional are not trained by NEBB to conduct code inspections or inspect for code compliance. Evaluation, identification or correction of code compliance issues should be excluded from the RCX-EB contract. However, if during the normal course of RCX-EB work, the RCx-EB team discovers a life safety issue, the RCXA must inform the owner of the life safety issue. 7.2.3.1.3 Site Datalogger Utilization During the early stages of the site investigation phase the RCXA SHOULD launch data loggers throughout the facility to establish existing operating parameters such as temperature, humidity, lighting levels, pressure, timed events, etc. If the control system has been calibrated the control system can be utilized to obtain data trends in place of using dataloggers. The information obtained by the dataloggers will be utilized to determine actual operating conditions and the accuracy and effectives of the controlling systems. 7.2.3.1.4 Building Load Study The building may require new load calculations for any space determined to have significant use changes as discovered in Section 7.2.3.1.2 above. The calculations may be performed by any member of the RCX-EB Team who is qualified to do so. If performed by someone other than the RCXA, the RCXA should review the calculations. These calculations shall be utilized to determine required system changes and to determine new air and water flows to achieve optimal operation and energy efficiency. 7.2.3.1.5 HVAC System Investigation and Tests The RCXA SHALL investigate the condition, operation and performance of all equipment, systems and components of the HVAC system. These investigations and tests SHALL include the following: a. Deferred maintenance inspection i. Lack of cleaning that allows particles to enter the air stream ii. Lack of cleaning that limits flow and increases pressure iii. Lack of maintenance that decreases heat transfer rates iv. Lack of maintenance that affects humidity v. Lack of preventative maintenance that affects operation such as lubrication, worn belts, etc. vi. Lack of maintenance that shortens the life of a system

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b. Equipment condition assessment i. Verify equipment is operating at peak efficiency ii. Determine effective life cycle of equipment iii. Verify the installed equipment and systems are correct for the application iv. Verify equipment and systems are installed and functioning correctly c. Current system performance i. Temperature Levels ii. Humidity Levels iii. Sound and Vibration Levels iv. Outside air flow and distribution for IEQ and pressurization d. System Evaluation i. Evaluate design of HVAC system to meet energy requirements ii. Compare SEER ratings of existing equipment as compared to new equipment iii. Evaluate design of HVAC system to meet facility comfort and IEQ requirements 7.2.3.1.6 Control System Investigation and Tests The RCxA SHALL investigate the operation and performance of each system and component of the HVAC Control system. These investigations and tests SHALL include the following: a. b. c. d. e. f. g. Operator knowledge and performance Point to Point tests Calibration verification of all sensors Sensor type, range and location verification Existing control sequences discovery and review Functional Performance Tests Verify control system has adequate points, sequences and features to provide energy reduction operations and provide comfort and IEQ control (Economizer utilization, schedules, operating times and setpoints, reset schedules and IEQ control sequences).

7.2.3.1.7 Cooling Tower Water Usage Investigation and Tests The RCxA SHALL investigate the operation and performance of the cooling tower system for its efficient use of water and energy. Cooling towers are very large users of water and energy efficiency is greatly affected by tower maintenance issues. These investigations and tests SHALL include the following: a. b. c. d. Deferred maintenance issues Temperature control and fan operation Sequence of control Tower Total Dissolved Solids (TDS) and cycles of concentration

7.2.3.1.8 Boiler Gas and Water Usage Investigation and Tests The RCXA SHALL investigate the operation and performance of the facilities boiler systems for efficient use of water and energy. Boiler energy efficiency is greatly affected by maintenance and operation issues. These investigations and tests SHALL include the following: a. Deferred maintenance issues b. Temperature setpoint and sequence of control c. Chemical Treatment 44

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7.2.3.1.9 Perform HVAC Quick Fixes The RCXA and his/her team SHALL perform non-capital repairs, system adjustments, and corrections as a part of the site investigation. The reason for this activity is to improve the operation of the facility and to eliminate all obvious issues so they do not mask any underlying major issues. The RCXA SHALL provide documentation for all quick fixes performed. These quick fixes can include the following: a. b. c. d. e. f. Sensor calibration Minor repairs to piping and duct systems System adjustments Eliminate deferred maintenance issues Change operation parameters Change control parameters

7.2.3.1.10 Test and Balance The RCXA and his/her team SHALL investigate the current state of the systems air and water balance. If the readings are not as required, they SHALL perform a re-balance of the systems as either a quick fix or as a corrective action. If a change of use has occurred as described in 7.2.3.1.2, then the balance shall be completed to the new design requirements. The re-balance shall include the testing, adjusting and balancing of the following: a. b. c. d. e. f. g. Air inlets and outlets Terminal units Air handling units Outside airflows Exhaust fans Building pressurization Hydronic flows at coils, pumps, chillers, cooling towers, boilers, etc.

The RCxA SHALL perform and issue a revised TAB Report with the results of the TAB effort. 7.2.3.2 Building Envelope Activities 7.2.3.2.1 Initiate Site Investigation The RCXA SHALL conduct a survey of the facilities Building Envelope to determine if the current conditions match the conditions of the original design. If envelope components have been changed or revised or are underperforming their intended function, the RCXA will include these deficiencies in the investigation report. The NEBB Certified RCX-EB Firm and the NEBB Certified RCX-EB Professional are not NEBB trained to conduct structural inspections or inspect for code compliance of structures. Evaluation, identification or correction of structural compliance issues should be excluded from the RCX-EB contract. 7.2.3.2.2 Building Envelope Investigation and Tests The RCXA SHOULD investigate the operation and performance of building envelope as it effects comfort operation and energy usage. These investigations and tests will include the following:

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a. b. c. d. e. f. g. h. i.

Building pressure Air and water leakage Envelope thermal and vapor barrier performance Roof thermal, water and vapor barrier performance Glass thermal performance Glare caused from lack of window shading devices Direct Solar gain through glass Day Lighting Structure transmitted Sound & Vibration

7.2.3.2.3 IEQ Airborne Contaminant Investigation and Tests The RCXA MAY investigate the operation and performance of building systems and space for Airborne Contaminants and their source of generation. These investigations and tests shall include the following: a. Air Sampling for contaminant type and level b. Surface testing for mold and bacteria c. Contaminant Source Detection i. Construction Materials ii. Furniture iii. Floor Covering iv. Janitorial Chemicals v. Poor Janitorial Practices 7.2.3.2.4 Perform Envelope Quick Fixes The RCXA and his/her team SHOULD perform non-capital repairs, system adjustments, and corrections as a part of the site investigation. The reason for this activity is to improve the operation of the facility and to eliminate all obvious issues so they do not mask any underlying major issues. The RCXA SHALL provide documentation for all quick fixes performed. These quick fixes can include the following: a. b. c. d. Cleaning Caulking Shade System Adjustments Building Pressure Adjustments

7.2.3.3 Electrical System Activities 7.2.3.3.1 Initiate Site Investigation The RCXA SHALL conduct a survey of the facilities Electrical and Lighting Systems to determine if the current facility conditions match the original design or if they provide the necessary function for the current facility use. If electrical or lighting components have been changed or revised or are underperforming their intended function, the RCXA will include these deficiencies in the investigation report. The NEBB Certified RCX Firm and the NEBB Certified RCX-EB Professional are not trained by NEBB to conduct code inspections or inspect for code compliance. Evaluation, identification or correction of code compliance issues should be excluded from the RCX-EB contract. However, if during the normal course of RCX-EB work, the RCX-EB team discovers a life safety issue, the RCXA must inform the owner of the life safety issue. 46

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7.2.3.3.2 Building Lighting Load and Quality Study The RCXA SHOULD provide a lighting survey of existing fixtures and bulbs to determine if the quality of light is appropriate for the tasks being performed and if energy levels can be lowered in the area surveyed, and that they are operating without glare. The building may require new lighting level calculations for any space determined to have significant change of use that will impact the required lighting level and lighting quality aspects. The calculations may be performed by any RCX-EB team member who is qualified to do so. If performed by someone other than the RCXA, the RCXA should review the calculations. These calculations shall be utilized to determine required system changes and to determine lighting fixture or bulb changes. 7.2.3.3.3 Building Lighting Control Study The RCXA SHOULD provide a lighting control survey of existing lighting control systems to determine if improved or additional lighting control is prudent to lower lighting levels. Lighting control systems may include time clock switching, photo sensor control, motion sensor control, dimming control or daylight harvesting control and may include task lighting controls or indirect lighting dimming. 7.2.3.3.4 Building Lighting Investigation and Tests The RCXA SHOULD investigate the operation and performance of Lighting Systems as it effects energy and comfort and that the lighting usage is correct for the space and its intended purposes. These investigations and tests shall include the following: a. Reducing the quantity of light or changing the type of light to eliminate glare or to reduce the foot candle intensity. De-lamping or reducing the number of fixtures. b. Conversion of fluorescent fixture from T-12 to T-8 or T-5 Tubes with electronic ballasts or LED fixtures or bulbs. (Tubes should be in the lower warm color band 2500-2700 Kelvin range) c. Conversion of incandescent bulbs to compact fluorescent bulbs d. Conversion of exit lights from incandescent to LED bulbs e. Light harvesting systems and daylighting strategies f. Task lighting and individual space light level control g. Lighting level evaluation for work tasks h. Lighting Control Systems i. Schedule Control ii. Occupancy Sensor Control iii. Light Level Control or dimming i. Daylighting systems 7.2.3.3.5 Building Electrical Study The RCXA SHOULD provide an electrical survey of existing panel load balance and total facility power factor. The RCXA MAY provide load balance services or corrective measures for power factor improvement. The required calculations may be performed by any RCX-EB team member who is qualified to do so. If performed by someone other than the RCXA, the RCXA SHALL review the calculations. These calculations shall be utilized to determine required system changes and to determine lighting fixture or bulb changes.

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7.2.3.3.6 Building Power Quality and Grounding investigation The RCXA and his team SHOULD perform a review of the facilities power and grounding systems to verify operating conditions and to determine if any deficiencies exist that will impair the facilities electrical and mechanical systems from performing there intended functions. The investigation and tests shall include the following: a. Provide resistive or thermal scan tests to determine bolted connection performance. Poor quality or high resistance connections can cause voltage drop or high temperature damage to equipment. b. Provide power quality test to determine power quality. Low voltage, low power factor or load imbalance may cause motors or other electrical equipment to malfunction or to operate with lower energy efficiency. c. Observe or test ground system performance. Lack of effective grounding may affect the operation of electronic equipment or cause life safety issues. d. Verify circuit identification for major equipment or system power. Lack of proper circuit identification can lead to excessive or inaccurate troubleshooting and operation affecting continuous operation. 7.2.3.3.7 Electrical System Measurement and Verification (M&V) The RCXA SHOULD provide assistance to the Owner in developing or improving energy performance by implementing M&V strategies. An important aspect of reducing the usage of energy is to continuously monitor and implement energy reducing strategies in the operations of a facility. To properly accomplish these goals, operators must have a means to measure the resultant usage of their implemented strategies. The best way to accomplish this is to install energy meters on various loads that are directly affected by the energy saving strategies. The minimum meters required are: a. Total Utility Meter b. Lighting Load Meter c. HVAC Load Meter In a new facility, it is relatively easy to arrange the electrical distribution system to accomplish this configuration with as few as three meters. Utilizing modern electrical power management systems that can be built into modern switch gear makes measurement and verification a low cost possibility. For existing buildings this is more problematic since most HVAC loads are not placed on separate panels. For existing buildings more meters may have to be utilized or the Owner may need to use calibrated modeling tools to simulate projected energy savings. If a computer model is utilized, it must be continuously calibrated to actual main meter usage and costs. 7.2.3.3.8 Building Electrical Investigation and Tests The RCxA SHOULD investigate the operation and performance of Electrical Systems as it effects Energy usage and operation of the electrical systems. These investigations and tests could include the following: a. b. c. d. e. Load balance of electrical power panels Power factor correction Grounding Systems Eliminating parasitic power drain Measurement and Verification Meters

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7.2.3.3.9 Perform Electrical Quick Fixes The RCXA and his/her team SHOULD perform non-capital repairs, system adjustments, and corrections as a part of the site investigation. The reason for this activity is to improve the operation of the facility and to eliminate all obvious issues so they do not mask any underlying major issues. The RCXA SHALL provide documentation for all quick fixes performed. These quick fixes can include the following: a. b. c. d. e. f. De-lamping fixtures Cleaning or repairing fixtures Setting or adjusting lighting control systems Correcting grounding faults Correcting circuit identification Tightening bolted connections

7.2.3.4 Plumbing System Activities 7.2.3.4.1 Initiate Site Investigation The RCXA MAY conduct a survey of the facilities Plumbing Systems to determine if the current plumbing systems match the original design or if they provide the necessary function for the current facility use for Environmental Quality. If plumbing systems or components have been changed or revised or are underperforming their intended function, the RCXA SHALL include these deficiencies in the investigation report. The NEBB Certified RCX-EB Firm and the NEBB Certified RCX-EB Professional is not trained by NEBB to conduct code inspections or inspect for code compliance. Evaluation, identification or correction of code compliance issues should be excluded from the RCX-EB contract. However, if during the normal course of RCX-EB work, the RCX-EB team discovers a life safety issue, the RCXA must inform the owner of the life safety issue. 7.2.3.4.2 Plumbing System Assessment The RCXA MAY provide a plumbing system survey of existing fixtures and systems to determine if they are functioning correctly and are not creating any Environmental Quality issues. 7.2.3.4.3 Plumbing System Water Usage Study The RCXA SHOULD provide a plumbing system survey of existing fixtures and systems to determine if changes to fixtures or systems are prudent to lower water consumption and lower energy levels. The building may require a revised water and energy usage calculation for any areas that require changes to conserve water and energy. The calculations may be performed by any RCX-EB team member who is qualified to do so. If performed by someone other than the RCXA, the RCXA SHALL review the calculations. 7.2.3.4.4 Plumbing System Investigation and Tests The RCXA MAY investigate the operation and performance of Plumbing Fixtures, Plumbing Equipment and Piping Systems to determine their present operating condition and what water or energy saving options are available. These investigations and tests should include the following: a. b. c. d. Leaking fixtures and water control devices Fixture water consumption standard compliance Pressure booster pump settings and pressure reducer settings Gas appliance efficiency operation 49

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SECTION 7 RETRO-COMMISSIONING OF EXISTING BUILDINGS

e. Boiler and Water heater temperature settings to prevent bacterial growth f. Expansion tanks on closed loop systems g. Fixture operation 7.2.3.4.5 Landscape Water Investigation and Tests The RCXA MAY investigate the operation and performance of Landscape Water systems to determine their present operating condition and to make sure landscape watering is not penetrating the building where it will instigate bacterial issues, and to determine the present operating condition and what water or energy saving options are available. These investigations and tests should include the following:: a. b. c. d. e. f. g. Leaking sprinkler heads and water control devices Irrigation water consumption standard compliance Irrigation system type is correct for application Irrigation sprinklers spraying on building structure Irrigation system over watering creating ponds Irrigation control system function and programming Irrigation ground moisture sensor control

7.2.3.4.6 Rain Water Harvesting Investigation and Tests The RCXA MAY investigate the operation and performance of an existing Rain Water Harvesting system for its effectives in lowering overall water usage and conserving energy. The RCXA MAY evaluate a facility for the feasibility of installing a Rain Water Harvesting system to reduce total water consumption. These investigations and tests should include the following: a. Quantity of water harvested and its effective use b. Total facility impact for water and energy conservation 7.2.3.4.7 Grey Water System Investigation and Tests The RCXA MAY investigate the operation and performance of an existing Grey Water system for its operation without bacteria or contamination issues. These investigations and tests should include the following: a. Quality of water redirected and its effective use b. Total facility impact for water and energy conservation c. Effective in water utilization without bacterial contamination issues 7.2.3.4.8 Perform Plumbing Quick Fixes The RCXA and his team MAY perform non-capital repairs, system adjustments, and corrections as a part of the site investigation. The reason for this activity is to improve the operation of the facility and to eliminate all obvious issues so they do not mask any underlying major issues. The RCXA SHALL provide documentation for all quick fixes performed. These quick fixes can include the following: a. b. c. d. Repair leaks Adjust sequences or setpoints Setting or adjusting temperature devices Eliminate deferred maintenance issues

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SECTION 7 RETRO-COMMISSIONING OF EXISTING BUILDINGS

7.2.3.4.9 Water Usage System Measurement and Verification The RCXA SHOULD provide assistance to the Owner in developing or improving his/her water conservation efforts by implementing M&V strategies. An important aspect of reducing the usage of water is to continuously monitor and implement water reducing strategies in the operations of a facility. To properly accomplish these goals, operators must have a means to measure the resultant usage of their implemented strategies. The best way to accomplish this is to install water meters on various loads that are directly affected by the water saving strategies. The preferred meters required are: a. b. c. d. e. f. Total Utility Water Meter Landscape Water Meter Cooling Tower Makeup Water Meter Kitchen Water Meter Rain Harvesting Water Meter Grey Water Meter

Water meters used for measuring water flows should be positive displacement meters with visible readout dials or registers to indicate total flow. Meters may be manual read meters or meters with pulse translators for input to a Building Management Systems or a System Control and Data Acquisition (SCADA) system for automatic reading. Water meters used for tower blow down, or other non potable water with contained solids, need to have upstream strainers that are maintained at regular intervals. 7.2.3.4.10 Gas Usage System Measurement and Verification The RCXA SHOULD provide assistance to the Owner in developing or improving his gas conservation efforts implementing M&V strategies. An important aspect of reducing the usage of gas is to continuously monitor and implement gas reducing strategies in the operations of a facility. To properly accomplish these goals, operators must have a means to measure the resultant usage of their implemented strategies. The best way to accomplish this is to install gas meters on various loads that are directly affected by the gas saving strategies. The preferred meters required are: a. b. c. d. 7.2.3.5 Total Utility Gas Meter Boiler Gas Meter Kitchen Gas Meter Fire Feature Gas Meter Sustainable Activities

7.2.3.5.1 Initiate Site Investigation The RCXA MAY conduct a survey of the facilities for compliance to a facility recycling or other sustainable operations policies. The survey is performed to determine if the current procedures match the original program intent and they are successful in delivering that intent. The RCXA SHOULD include deficiencies in the investigation report. 7.2.3.5.2 Sustainable Procedures Investigation and Tests The RCXA MAY investigate the operation and performance of the facilitys sustainable programs to determine their present operating condition and the benefits they are providing. These investigations and tests should include the following: a. Recycling program effectiveness b. Awareness education of tenants 51

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SECTION 7 RETRO-COMMISSIONING OF EXISTING BUILDINGS

7.2.4 SITE INVESTIGATION PHASE DOCUMENTATION The following retro-commissioning documents are produced during the Site Investigation Phase: a. b. c. d. e. Revised Current Facility Requirements (CFR) (SHOULD) Site Investigation and test reports (for scope of work activities) (SHALL) Building Load Calculations (If Required) (SHOULD) Quick Fix Report (SHALL) Revised TAB report (If completed as a quick fix) (SHALL)

7.3 ANALYSIS PHASE


7.3.1 INTRODUCTION From the inspection and test data collected in the previous phases, the RCXA must now analyze all of the issues discovered, synthesize possible solutions, and create final recommendations for the facilitys improvements to the owner. 7.3.2 RESPONSIBILITIES 7.3.2.1 Team Members The commissioning team members for the Analysis Phase may include any of the following, as required for the specific project: a. Retro-Commissioning Authority b. Design Team Representatives (If required) 1. Mechanical Engineer 2. Electrical Engineer c. Operators and Maintenance staff d. Construction Team Representatives (If required) 1. Mechanical Contractor 2. Electrical Contractor 3. Controls Contractor 4. TAB Contractor 5. Specialty Contractor 7.3.2.2 Team Responsibilities During the Analysis Phase the RCXA and the retro-commissioning team have the responsibility of creating an issues corrective action report for all found system deficiencies with recommendations for their correction for comfort and efficiency improvements. 7.3.3 ACTIVITIES 7.3.3.1 Define Issues The RCXA SHALL review all collected information from the previous RCX-EB phases to determine the appropriate issues that are affecting the facilities operation for Comfort and Energy performance. As much as possible, the RCXA should delineate each issue to its simplest corrective action and group these issues in a single corrective action statement. 7.3.3.2 Analyze Issues The RCXA and his team SHALL provide a technical analysis of all defined issues to correctly identify the potential solutions. The technical analyses may include the following:

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NEBB RCX-EB PROCEDURAL STANDARDS

SECTION 7 RETRO-COMMISSIONING OF EXISTING BUILDINGS

a. Analysis of each issues effect on indoor comfort and environmental conditions b. Calculations of each issues effect on occupant performance or lower costs to owner for future equipment repair or replacement c. Analysis of each issues effect on energy and water usage d. Calculations of each issues effect on energy and water savings e. Estimated budget cost of each recommended corrective action f. Calculation of simple payback or ROI, if applicable for each recommended corrective action g. Analysis on how each issue impacts other issues h. Analysis of the criticality of each issue Retro-commissioning is an iterative process. After defining and analyzing the issues, the RCXA and the RCX-EB Team may be required to go back and perform an additional Pre site or Site Investigation activity to validate or clarify an issue. 7.3.3.3 Building Energy Analysis One of the first analysis steps is to determine the actual energy usage of the facility. This is accomplished by taking the past three (3) years energy usage from actual monthly utility bills. Both the actual dollars and the actual energy usage in KW hours of electrical usage, KW of demand and therms of gas or steam are analyzed. The analysis needs to include: a. The actual usage on a monthly basis is converted into the format of BTU/ year/ Foot square. This number can then be compared with industry accepted averages that are available in ASHRAE, Department of Energy and other industry sources. b. The ability to compare an existing building with similar buildings in similar climate zones is a quick and accurate method to determine the magnitude of savings that can be expected from an RCXproject. c. Refer to ASHRAE Standard 105-2007 Standard Methods of Measuring, Expressing and Comparing Building Energy Performance d. Utilize Energy Starr Portfolio Manager to evaluate the relative energy utilization performance benchmark. Beginning values before retro commissioning can be compared with ending values after retro-commissioning and all corrective actions are completed. Energy Starr ratings are utilized by some agencies or utilities as a rebate evaluation criteria. 7.3.3.4 HVAC Systems Analysis The RCXA and his/her team SHALL analyze each HVAC issue found in the investigation phase. Typical analyses are as follows: a. Analyze impact of quick fixes performed. i. Calculate energy, gas and water savings due to quick fixes performed ii. Calculate cost savings, trouble call reduction or impact on occupants b. Analyze impact of deferred maintenance corrections i. Calculate energy, gas and water savings upon completing required maintenance ii. Calculate cost savings, trouble call reduction or impact on occupants c. Analyze impact of equipment replacement, if required or recommended i. Calculate energy, gas and water savings due to new equipment ii. Calculate reduced cost of trouble calls for new equipment iii. Calculate Owners benefit of extended life of equipment d. Analyze impact of improving vapor control and humidity level of the building i. Calculate energy, gas and water savings due to improved humidity performance ii. Humidity Levels 53

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SECTION 7 RETRO-COMMISSIONING OF EXISTING BUILDINGS

e. Analyze impact of reduced pressure and flow due to air and water balance to correct load parameters i. Calculate energy, gas and water savings due to correct balance ii. Calculate reduced cost of trouble calls due to improved comfort levels f. Analyze impact of improving Operator knowledge and performance i. Calculate reduced cost of trouble calls for improved operator performance g. Analyze impact of improving control system operation i. Calculate energy, gas and water savings due to correct control system operation ii. Calculate reduced cost of trouble calls due to correct control system operation h. Analyze impact of increasing cooling tower efficiency and reducing its water consumption i. Calculate energy savings due to improved cooling tower efficiency ii. Calculate water reduction due to improvised water treatment of cooling tower i. Analyze impact of increasing Boiler efficiency and reducing its water consumption i. Calculate energy savings because of improved boiler efficiency or operation ii. Calculate water reduction due to improvised water treatment or boiler operation 7.3.3.5 Building Envelope Systems Analysis The RCXA and his/her team SHOULD analyze each Building Envelope issue found in the investigation phase. Typical analyses are as follows: a. Analyze energy impact as a result of improved envelope thermal performance i. Calculate energy and gas savings due to improved envelope thermal performance b. Analyze energy impact due to improved operation from shading and glass thermal performance i. Calculate energy and gas savings due to improved shading and glass thermal performance c. Analyze energy impact due to proper building pressure by improving the envelope tightness i. Calculate energy and gas savings due to improved envelope thermal performance d. Analyze impact of quick fixes performed i. Calculate cost savings, trouble call reduction or impact on occupants e. Analyze impact of deferred maintenance corrections i. Calculate cost savings, trouble call reduction or impact on occupants f. Analyze impact of space thermal and humidity comfort improvement i. Calculate cost savings, trouble call reduction or impact on occupants g. Analyze impact of space due to IEQ improvement i. Calculate cost savings, trouble call reduction or impact on occupants 7.3.3.6 Electrical Systems Analysis The RCxA and his team SHOULD analyze each Electrical System issue found in the investigation phase. Typical analyses are as follows: a. Analyze impact on energy of quick fixes performed. I. Calculate energy, gas and water savings due to quick fixes performed b. Analyze impact of deferred maintenance corrections i. Calculate energy savings due to completing required maintenance ii. Calculate reduced cost of trouble calls for improved equipment operation c. Analyze impact of Equipment replacement, if required or recommended i. Calculate energy savings if new equipment is installed ii. Calculate reduced cost of trouble calls for new equipment iii. Calculate Owners benefit of extended life of equipment 54

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SECTION 7 RETRO-COMMISSIONING OF EXISTING BUILDINGS

d. Analyze impact of reducing lighting power usage and demand i. Calculate energy savings due to improved lighting performance e. Analyze impact on energy and comfort due to lighting level improvement i. Calculate cost savings, trouble call reduction or impact on occupants f. Analyze impact on energy and comfort due to lighting control improvement i. Calculate cost savings, trouble call reduction or impact on occupants g. Analyze impact of improving load balance and power factor of facility ii. Calculate energy savings due improved load balance and power factor h. Analyze impact on equipment operation due to power or ground quality problems iii. Calculate cost savings, trouble call reduction or impact on occupants i. Analyze impact of M&V strategies and infrastructure i. Calculate energy, gas and water savings due M&V procedures j. Analyze impact on equipment operation due to power or ground quality problems i. Calculate cost savings, trouble call reduction or impact on occupants 7.3.3.7 Plumbing Systems Analysis The RCXA and his team MAY analyze each Plumbing System issue found in the investigation phase. Typical analysis are as follows: a. Analyze impact of quick fixes performed i. Calculate energy, gas and water savings due to quick fixes performed ii. Calculate cost savings, trouble call reduction or impact on occupants b. Analyze impact of deferred maintenance corrections i. Calculate energy, gas and water savings due to completing required maintenance ii. Calculate reduced cost of trouble calls for improved equipment operation iii. Calculate cost savings, trouble call reduction or impact on occupants c. Analyze impact of Equipment replacement, if required or recommended i. Calculate energy, gas and water savings due to new equipment ii. Calculate reduced cost of trouble calls for new equipment iii. Calculate Owners benefit of extended life of equipment d. Analyze impact of reducing water consumption i. Calculate water savings for reduced consumption e. Analyze impact of adding rain harvesting or grey water systems to lower water consumption i. Calculate water and energy savings due to improved added systems f. Analyze impact of M&V strategies and infrastructure improvements i. Calculate energy, gas and water savings due M&V procedures 7.3.3.8 Problem Solutions The RCXA and his/her team SHALL create solutions based upon the technical analysis of each issue. Each solution created shall include the following: a. b. c. d. e. Issue description Recommended solutions Technical description of the solution implementation Solution calculations Implementation sketches or drawings

7.3.3.9 RCX-EB Corrective Action Report Development The RCxA SHALL develop a recommended solutions report for the owners use in evaluating the costs and benefits of each recommendation. The recommendations should be placed in order of 55

NEBB RCX-EB PROCEDURAL STANDARDS

SECTION 7 RETRO-COMMISSIONING OF EXISTING BUILDINGS

importance to achieve the performance improvement or energy savings. The report will include the following: a. b. c. d. e. f. Issue description Recommended solution Budgetary cost of solution Anticipated savings or results Priority of the Recommendation Anticipated implementation schedule

7.3.3.10 Report Presentation The RCXA SHALL present the Corrective Actions Report to the Owner. Specifically the meeting should identify how these recommended solutions improve the building performance issues based on the identified CFR. The approved recommendations become the basis of the OPR for commissioning the corrective actions. 7.3.4 ANALYSIS PHASE DOCUMENTATION The following retro-commissioning documents are produced during the Analysis phase: a. Retro-Commissioning Corrective Action Report (SHALL) b. Drawings or other design documents created during all phases of the RCX process (SHALL)

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Table 7-1: NEBB REQUIREMENTS RETRO-COMMISSIONING OF EXISTING BUILDINGS


Item SHALL RCXA Perform Owner Perform RCXA RCXA RCXA RCXA RCXA RCXA Perform Perform Perform Perform Perform Perform RCXA Perform RCXA Perform RCXA Perform RCXA Perform RCXA Assists SHOULD MAY

CONTRACT PHASE
Site Tour & Proposal RCx-EB Contract

PRE SITE INVESTIGATION PHASE


RCx Plan/Scope of Work Document & Design Review Operations Records Review Utility Usage Review Management Staff Interview Maintenance Staff Interview Occupant Interview Create or Update CFR

SITE INVESTIGATION PHASE


Train Owners Technician (If included in Scope of Work) Initiate Site Investigation Dataloggers HVAC Systems Heat load study if required Investigation of Deferred Maintenance Investigation of Equipment Condition Investigation of System Performance Control System Investigation & Tests Perform HVAC Quick Fixes TAB Investigation Building Envelope Envelope investigation & Tests IEQ Investigation & Tests Perform Envelope Quick Fixes Electrical Systems Electrical system investigation & tests Lighting Study & investigation Lighting Control Study & Investigation Electrical system power study Electrical system M&V investigation Power & Grounding Investigation Perform Electrical Quick Fixes Plumbing Systems Plumbing systems investigation & tests Plumbing water usage study Landscaping water systems investigation Rain harvesting & grey water investigation Grey water investigation Perform Plumbing Quick Fixes Sustainability Sustainability Investigation RCXA Review RCXA Perform RCXA Perform RCXA Perform RCXA Perform RCXA Perform RCXA Perform RCXA Perform RCXA Perform RCXA Perform RCXA Perform RCXA RCXA RCXA RCXA RCXA RCXA Perform Perform Perform Perform Perform Perform

Team Perform

Contractor Perform

RCXA Perform RCXA Perform RCXA Perform RCXA Perform RCXA Perform RCXA Perform RCXA Perform

57

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SECTION 7 RETRO-COMMISSIONING OF EXISTING BUILDINGS

Table 7-1: NEBB REQUIREMENTS (Continued) RETRO-COMMISSIONING OF EXISTING BUILDINGS


Item SHALL RCXA Perform RCXA Perform RCXA Perform RCXA Perform RCXA Perform RCXA Perform RCXA Perform RCXA Perform Owner Perform Owner Perform RCXA Perform RCXA Perform RCXA Review RCXA Manage RCX Team Perform RCXA Perform SHOULD MAY

ANALYSIS PHASE
Define Issues Analyze HVAC Issues Analyze Envelope Issues Analyze Electrical & Lighting Issues Analyze Plumbing Issues Create Solutions Corrective Action Report Development Corrective Action Report Presentation

CORRECTIVE ACTION PHASE


Approve Recommendations Remedial Design Construction of Corrective Recommendations Commissioning of Corrective Recommendations Commissioning Report

FOLLOW UP
Performance Verification & Report Lessons Learned Workshop Retro-Commissioning Report Update RCXA Perform RCXA Perform RCXA Perform

58

APPENDICES

APPENDIX A THE RETRO-COMMISSIONING PROCESS MATRIX


Description Owner Create RFP or
RFP Format Select highest technical Scope of Work Matrix qualification of retro commissioning expertise Scoring Matrix

Task

Documents

Comments

Responsibilities RCxA Designer


Assist RFP process if requested

Contractors

Contract Phase
Purchase Order Conduct Interviews Evaluate scoring system

a.

RCX Agent Selection

c.

Site Tour

Direct sale to customer by purchase order or direct contract Develop an RFP for RCX services. RFP should follow the NEBB format for qualifications based selection. If interviews are conducted, the recommended scoring system should be used to evaluate qualifications of proposing firms Tour facility for general condition and complexity Pictures Site conditions has effect on project costs

Facilitate tour

Take facility tour and look for building conditions and complexity Create contract or purchase order Defines RCX strategy and process Defines RCX team members Consists of two 4 hour training modules Facilitate Kickoff Meeting Meeting Agenda Meeting Minutes

b.

RCX Project Contract

Negotiate, prepare and execute a RCX contract

RCX Contract

Pre Site Investigation Phase

1.

2.

RCX Plan / Scope Plan for the project consisting of a RCX Plan of Work detailed description of the scope of RCX schedule work, the project schedule, the project team,and task and responsibilities of the RCX team Owner Technician RCX process training of owners Training Materials training technical staff for assistance in the process

Facilitate and attend training

Provide training seminar

A.1

NEBB RCX-EB PROCEDURAL STANDARDS

APPENDIX A

Task Owner
Provide OPR Provide existing construction documents Perform document and design review Provide response to design questions, if appropriate

Description Documents Comments

Responsibilities RCxA Designer

Contractors

Pre Site Investigation Phase (Continued)

3.

Document and Design Review

Complete a thorough review of the available documents to determine what was supposed to be installed and what the design intent was

4.

Operations Record Review

Review utility bills and costs Review maintenance management trouble call records

5.

Management Staff Interview May be factual, perceived or political issues Facilitate interview

Existing construction Review design for design documents, drawings, and drawing errors specifications and submittals Design review work sheets Copies of utility bills Develop historical facility usage report Copies of trouble call Develop short list of logs problem areas Interview report Provide 3 years of utility bills Provide 3 years of trouble call logs Facilitate interview Provide utility review report Provide trouble call report Conduct interview and provide report Conduct interview and provide report Facilitate interviews Conduct interview and provide report

6.

Interview of Facility Manager to make sure they understand the process and to discover any special protocols for the facility Maintenance Staff Interview of Facility Maintenance Staff to Interview report Interview determine the extent of system problems . being experienced and staffs reactions May be factual, perceived or political issues

Site Investigation Phase

7.

Occupant Interview

8.

Interviews of the facility occupants Interview report segregated by floor/areas of special use/departments. To determine the current project requirements of the facility, current operational problems, and the proposed investigative process. The meeting will outline the purpose and scope of the facility inspection, how the inspection will be conducted, and will allow the facility occupants to share their concerns and problems. Site Investigation Survey the facility and systems to Field Survey determine current conditions such as Observation Forms occupancy and space utilization. Photographs

Facilitate and/or participate in site inspections

Provide site investigations

A.2

NEBB RCX-EB PROCEDURAL STANDARDS

APPENDIX A

Task Owner
Approve study Provide study Perform Heat Load study Heat Load Study Report Observation Reports Test & Balance Report RCX Forms and Check Sheets Observation Reports RCX Forms and Check Sheets Observation Reports RCX Forms and Check Sheets Facilitate and/or participate in investigations Facilitate and/or participate in investigations Perform investigations Perform investigations Facilitate and/or Perform participate in HVAC investigations investigation Appropriate RCx Team member to perform study. (Owners staff, RCXA or A/E may perform)

Description

Documents

Comments

Responsibilities RCxA Designer Contractors

Site Investigation Phase (Continued)

9.

Heat Load Study

Survey the facility occupancy and equipment levels to determine if a heat load study is required.

10. Detail HVAC Investigation

11. Detail Envelope Investigation

12. Detail Control Investigation

Survey facility and systems to determine current operating conditions, deferred maintenance issues, airflow rates, temperatures, humidity levels and pressure levels etc. Test & Balance as required Survey facility for temperature infiltration, humidity infiltration and pressurization. Thermograph Survey Survey control systems for proper operation and proper control sequences Control Point to Point Verification Sensor Calibration Verification Issue reports with problem statement and recommended solution Review and comment on report.

Analysis Phase

13. Issue Analysis and Problem resolution

Analyze problems and issues and develop recommended solutions

14. Report

Issue report The report shall contain observations made during the site investigations, documentation of all testing, photographs of visual deficiencies, clear definition of all findings and a budgetary cost estimate of recommended solutions Corrective Action Report
Determine meeting

Produce problem Assist as required Provide cost analysis and for problem data for solutions solutions recommended solutions Produce report

Corrective Action Phase


participants, schedule meeting and attend meetings Facilitate Meeting
Present any

15. Investigation Phase Meeting

Meeting to present findings and recommendations to appropriate parties

Present report and coordinate meeting

design recommendations

A.3

NEBB RCX-EB PROCEDURAL STANDARDS

APPENDIX A

Task Owner
Authorize Design Approve corrective measures Contract corrective measures Attend RCX Kick Off meeting Conduct RCX Kick Off meeting

Description

Documents

Comments

Responsibilities RCxA Designer Contractors

Corrective Action Phase (Continued)

16. Remedial Design

17. Corrective Measures

If needed, a remedial design of the Design documents deficient system/systems will be provided Corrective measured identified during Price Approval the investigation phase and approved by Contracts the owner are executed

Contract with a design team to perform remedial design if needed. Contract with appropriate Team member to perform corrective actions.

Provide Provide remedial design or coordinate remedial design Manage corrective measures Attend RCX Kick Off meeting

Construct corrective measures Attend RCX Kick Off meeting

18. Construction Commissioning Kick Off meeting

19. Prepare Duration Schedule for Commissioning Activities

Conduct an initial RCX meeting with all Meeting Minutes contractors and commissioning team Final Commissioning members. The purpose of the meeting Plan with specific with will be to establish the purpose and specific individual proposed process for commissioning responsibilities this facility in the construction, identified acceptance and warranties phases of the project. Review the individual roles and responsibilities of each participating commissioning team member as specified in the Construction Documents. Based on the final commissioning plan, Duration schedule Facilitate schedule Prepare a duration schedule for the coordination and approve contractors for the commissioning construction schedule activities required by the commissioning plan. This duration schedule should be incorporated into the contractors project schedule to track all commissioning activities of the commissioning team. Approve schedule

Create schedule

Assist in schedule creation

A.4

NEBB RCX-EB PROCEDURAL STANDARDS

APPENDIX A

Task Owner
Approve submittal review Provide submittal Approve review submittals Commissioning Review Log RCXA reviews submittals and shop drawings that have already been reviewed/approved by the design team

Description

Documents

Comments

Responsibilities RCxA Designer Contractors


Provide submittals

Corrective Action Phase (Continued)

20. Submittal and Shop Drawing Review

Final Construction Commissioning Plan Create all FIV, PFT and FPT documents. Design FPT protocols. FIV forms and check sheets Review submitted documents. Provide response to any Owner Related Commissioning Issue

Approve plan

Provide plan

Review all pertinent approved shop drawings to support the Commissioning Process. Review of the shop drawings is for the purpose of developing appropriate SO, PFT and FPT documents. Submittals and Shop drawings shall be reviewed for commissionability, maintainability and for compliance to the OPR. Note any issues identified in the Shop Drawing Review that might compromise the final commissioned system on the Commissioning Review Log and submit comment to the Design Team for resolution. 21. Finalize Based on the work completed in the Construction items above, finalize the Commissioning Commissioning Plan for the project. The final Plan commissioning plan will incorporate all changes established by review with staff and the design team members. The final commissioning plan will also include complete SO, PFT and FPT protocols for each system. 22. Field Inspection During the course of construction, visit Verifications (FIV) the site to inspect the progress of construction with respect to the systems being commissioned. The purpose of the inspections is to verify that the construction complies with the plans & specifications and standard construction quality practices Review inspections Provide inspections

A.5

NEBB RCX-EB PROCEDURAL STANDARDS Description Documents Owner


Attend RCX meetings Hold RCX meetings Attend RCX meetings Meeting Minutes Commissioning Issues Log

APPENDIX A Comments Responsibilities RCxA Designer Contractors


Attend RCX meetings

Task

Corrective Action Phase (Continued)

23. Commissioning Team Meetings

24. Operational Performance Tests (PFT) FPT forms and check sheets Issue Log Assist in resolution of project issues if required Review FPT test results

PFT forms and check sheets Provide test observations as required

Assist in resolution of project issues if required

Perform start up tests

25. Functional Performance Tests (FPT)

Hold commissioning meetings on a regular basis with the commissioning team to review progress of the commissioning effort and reinforce individual responsibilities. Review completed work and agree upon the acceptability of the delivered product. Observe or facilitate all equipment and system start up procedures. The Contractor will execute all start up and point-to-point tests and the RCx will witness execution of all PFTs. Observe and facilitate all FPT testing. FPTs shall be designed by the RCx A and performed by the contractors Design and observe or perform FPT tests Manage corrections

Assist in FPT test Perform FPT resolutions tests Provide corrections

26. System Corrections

Correct PFT & FPT deficiencies

27. Final RCX Report

Provide Final RCX Report including all documentation for project

Final Report

Owner to facilitate Manage corrective corrections by tightly actions managing corrective schedules. If necessary hold funds until corrective actions are complete Approve final report Provide final report

A.6

NEBB RCX-EB PROCEDURAL STANDARDS

APPENDIX A

Task Owner
Approve FPT FPT Tests Provide FPT tests if post season tests were required Design and observe or perform FPT tests Facilitate site visit, Provide follow up inspections and interviews, and provide energy bills tests

Description

Documents

Comments

Responsibilities RCxA Designer

Contractors

Follow Up Phase

28. Post Season Tests Interview forms Energy Bills RCx forms and check sheets

Provide post season tests if required

29. Performance Verification

Visit project after one year of operation to verify systems performance

30. Lessons Learned Workshop

Meeting to identify improvements for future RCX Projects

Workshop Report

Provides measurement and verification of RCx project. Use site interviews, energy usage against previous energy and current system tests against pervious tests. Report to verify the results Attend Workshop of the RCX project. Indoor comfort, energy, etc. Chair meeting Provide report

A.7