You are on page 1of 12

Where the 'Vrsn' column shows <9>.

", the command is only supported in Word 2000 and above Most - but NOT all - of the shortcuts are language-independent. In particular, most of the Alt menu shortcuts are NOT; but you can find out the Alt menu shortcut in your language by looking at which letters are underlined on the relevant menus.

Word Command
AllCaps ApplyHeading1 ApplyHeading2 ApplyHeading3 ApplyListBullet AppMaximize AppRestore Bold BrowseNext BrowsePrev BrowseSel Cancel CenterPara ChangeCase CharLeft CharLeftExtend CharRight CharRightExtend ClosePane ColumnSelect

Description
Makes the selection all capitals (toggle) Applies Heading 1 style to the selected text Applies Heading 2 style to the selected text Applies Heading 3 style to the selected text Applies List Bullet style to the selected text Enlarges the application window to full size Restores the application window to normal size Makes the selection bold (toggle) Jump to the next browse object Jump to the previous browse object Select the next/prev browse object Terminates an action Centers the paragraph between the indents Changes the case of the letters in the selection Moves the insertion point to the left one character Extends the selection to the left one character Moves the insertion point to the right one character Extends the selection to the right one character Closes the active window pane (if you are in Normal View and have, for example, the Footnote pane open) Selects a columnar block of text

Version

Menu

Shortcut
Ctrl + Shift + A Alt + Ctrl + 1 Alt + Ctrl + 2 Alt + Ctrl + 3 Ctrl + Shift + L Alt + F10 Alt + F5

Formatting toolbar Double-down-arrow below vertical scrollbar Double-up-arrow below vertical scrollbar

Ctrl+B Ctrl + PgDn Ctrl + PgUp Alt + Ctrl + Home Esc

Formatting toolbar

Ctrl+E Shift+F3 Left arrow Shift + Left arrow Rt arrow Shift + Rt arrow

Close button on the relevant panes

Alt + Shift + C Alt+Drag (or press Ctrl + Shift + F8 and drag, but Alt + Drag is far easier!) Ctrl +Shift+C Shift + F2 Alt + F3

CopyFormat CopyText CreateAutoText

Copies the formatting of the selection Makes a copy of the selection without using the clipboard (press Return to paste) Adds an AutoText entry to the active template

Word Command
DeleteBackWord DeleteWord DocClose DocMaximize DocMove DocRestore DocSize DocSplit DoFieldClick DoubleUnderline DrawGroup DrawNudgeDown DrawNudgeLeft DrawNudgeRight DrawNudgeUp DrawSnapToGrid DrawUngroup EditBookmark EditClear EditCopy EditCut EditFind EditGoTo EditLinks EditPaste

Description
Deletes the previous word without putting it on the Clipboard Deletes the next word without putting it on the Clipboard Prompts to save the document and then closes the active window. (But doesnt intercept the menu command) Enlarges the active window to full size Changes the position of the active window Restores the window to normal size Changes the size of the active window Splits the active window horizontally and then adjusts the split Executes the action associated with macrobutton fields Double underlines the selection (toggle) Groups the selected drawing objects Moves the selected drawing objects down Moves the selected drawing objects to the left Moves the selected drawing objects to the right Moves the selected drawing objects up Sets up a grid for aligning drawing objects Ungroups the selected group of drawing objects Brings up the bookmark dialog Performs a forward delete or removes the selection without putting it on the Clipboard Copies the selection and puts it on the Clipboard Cuts the selection and puts it on the Clipboard Finds the specified text or the specified formatting Jumps to a specified place in the active document Allows links to be viewed, updated, opened, or removed Inserts the Clipboard contents at the insertion point

Version

Menu

Shortcut
Ctrl+ Backspace Ctrl + Del Ctrl+W, Ctrl+F4 Ctrl + F10 Ctrl + F7 Ctrl + F5 Ctrl + F8

Window menu

Alt + Ctrl + S Alt + Shift + F9

Word 2000 Extended Formatting toolbar Draw menu

Ctrl + Shift + D Alt R, G Down arrow Left arrow Right arrow Up arrow

Draw menu Draw menu Insert menu Edit menu Edit menu & Standard toolbar Edit menu & Standard toolbar Edit menu Edit menu Edit menu Edit menu & Standard toolbar

Alt R, I Alt R, U Ctrl+Shift+F5 (Or: Alt I, K) Del Ctrl+C Ctrl+X Ctrl+F F5, Ctrl+G Alt E, K Ctrl+V

Word Command
EditPasteSpecial EditRedo EditRedoOrRepeat

Description
Inserts the Clipboard contents as a linked object, embedded object, or other format Redoes the last action that was undone Repeats the last command, or redoes the last action that was undone (unfortunately, doesnt work for as many commands in Word 2000 as in Word 97 and below, but this is still one of Words most useful shortcuts, if not the most useful) Finds the specified text or the specified formatting and replaces it Selects the entire document Reverses the last action Moves to the last cell in the current table column

Version
Edit menu

Menu
Alt E, S

Shortcut

Standard toolbar Edit menu

Alt + Shift + Backspc F4

EditReplace EditSelectAll EditUndo EndOfColumn

Edit menu Edit menu Edit menu & Standard toolbar

Ctrl+H Ctrl+A Ctrl+Z Alt + PageDn (to select to end of column, use Alt + Shift + PgDn) Ctrl+Shift+End Ctrl+End End Shift+End Alt+End Alt + Ctrl + PgDn Shift + Alt + Ctrl + PgDn

EndOfDocExtend EndOfDocument EndOfLine EndOfLineExtend EndOfRow EndOfWindow EndOfWindowExtend ExtendSelection FileCloseOrExit

Extends the selection to the end of the last line of the document Moves the insertion point to the end of the last line of the document Moves the insertion point to the end of the current line Extends the selection to the end of the current line Moves to the last cell in the current row Moves the insertion point to the end of the last visible line on the screen Extends the selection to the end of the last visible line on the screen Turns on extend selection mode and then expands the selection with the direction keys Closes the current document, or if no documents are open, quits Word. Horrible command, as it makes it a long winded business to quit Word. But theres a simple solution assign Alt+F4 to FileExit instead. <9> Status bar (double-click)

F8 (press Esc to turn off) Alt + F4 (<9>)

Word Command
FileExit

Description
Quits Microsoft Word and prompts to save the documents (does intercept the menu item, but not the keyboard shortcut, or the x button. An AutoExit macro is usually a better way of intercepting this). Creates a new document or template (brings up the dialog). Note that: Word pretends that Ctrl+N is assigned to FileNew but it isnt, its assigned to FileNewDefault You can fix this in Word 2000 by assigning Ctrl+N to the FileNewDialog command. In Word 97 the only way to fix it is to create a macro called FileNew (to do this, press Alt + F8, type "FileNew" without the quotes and Click "Create". The macro will automatically contain the code needed to make it work).

Version
File menu

Menu

Shortcut
Alt + F4 (Word 97)

FileNew

File menu (but not std toolbar)

NOT Ctrl+N!!

FileNewDefault FileOpen FilePageSetup FilePrint FilePrintPreview FileProperties FileSave FileSaveAs Font FontSizeSelect FormatAutoFormat FormatBordersAndShading FormatChangeCase FormatColumns

Creates a new document based on the Normal template. Opens an existing document or template Changes the page setup of the selected sections Prints the active document (brings up the dialog) Displays full pages as they will be printed Shows the properties of the active document FileSave Saves a copy of the document in a separate file (brings up the dialog) Activates the Fonts listbox on the formatting toolbar Activates the Font Size drop-down on the formatting toolbar Automatically formats a document (or sometimes, automatically screws it up) Changes the borders and shading of the selected paragraphs, table cells, and pictures Changes the case of the letters in the selection Changes the column format of the selected sections (brings up the dialog)

Std toolbar File menu & std toolbar File menu File menu File menu & std toolbar File menu File menu, std toolbar File menu Formatting toolbar Formatting toolbar Format menu Format menu Format menu Format menu

Ctrl+N Ctrl+O Alt F, U Ctrl + P Ctrl+F2 Alt F, I Ctrl+S Alt F, A (or F12) Ctrl+Shift+F Ctrl+Shift+P Alt + Ctrl + K Alt O, B Alt O, E Alt O, C

Word Command
FormatDropCap FormatFont FormatHeaderFooterLink FormatParagraph FormatStyle FormatTabs GoBack

Description
Formats the first character of current paragraph as a dropped capital (must select it first) Brings up the Format + Font dialog Links the current header/footer to the previous section (but does not intercept the button on the Header Footer toolbar) Brings up the Format Paragraph dialog Applies, creates, or modifies styles Brings up the Format Tabs dialog Returns to the previous insertion point (goes back to up to 3 points, then returns to where you started; this is one of the most useful shortcuts of them all. Also useful when opening a document, if you want to g straight to where you were last editing it) Increases the font size of the selection Increases the font size of the selection by one point Increases the hanging indent Microsoft Word Help Lets you get help on a command or screen region or examine text properties Makes the selection hidden text (toggle) Connect to a hyperlinks address Moves the left indent to the next tab stop Inserts a comment Replaces the name of the AutoText entry with its contents Ends a page, column, or section at the insertion point Inserts a caption above or below a selected object Inserts a column break at the insertion point Inserts a date field Inserts an endnote reference at the insertion point without displaying the dialog Inserts a field in the active document Inserts an empty field with the enclosing field characters

Version

Menu
Format menu Format menu Alt O, D Ctrl+D

Shortcut

Alt + Shift + R Format menu Format menu Format menu Alt O, P Alt O, S Alt O, T Shift + F5

GrowFont GrowFontOnePoint HangingIndent Help HelpTool Hidden HyperlinkOpen Indent InsertAnnotation InsertAutoText InsertBreak InsertCaption InsertColumnBreak InsertDateField InsertEndnoteNow InsertField InsertFieldChars

Ctrl + > Ctrl + ] Ctrl + T (or drag the ruler) Help menu F1 Shift + F1 Ctrl + Shift + H Click on it Ctrl + M (or drag the ruler) Insert menu Alt + Ctrl + M (or Alt I, M) F3 Insert menu Insert menu Alt I, B Alt I, C Ctrl + Shift + Return Alt + Shift + D Alt + Ctrl + D Insert menu Alt I, F Ctrl+F9

Word Command
InsertFile InsertFootnote InsertFootnoteNow InsertHyperlink InsertIndexAndTables InsertListNumField InsertMergeField

Description
Inserts the text of another file into the active document Inserts a footnote or endnote reference at the insertion point Inserts a footnote reference at the insertion point without displaying the dialog Insert Hyperlink Inserts an index or a table of contents, figures, or authorities into the document Inserts a ListNum Field Brings up a dialog to insert a mail merge field at the insertion point. (It does not intercept the button on the Mail merge. toolbar) Inserts a page break at the insertion point Inserts a page number field Empties the spike AutoText entry and inserts all of its contents into the document Inserts a time field Makes the selection italic (toggle) Aligns the paragraph at both the left and the right indent Aligns the paragraph at the left indent Moves the insertion point down one line Extends the selection down one line Moves the insertion point up one line Extends the selection up one line Locks the selected fields to prevent updating Checks for errors in a mail merge Lets you edit a mail merge data source Collects the results of the mail merge in a document Sends the results of the mail merge to the printer Marks the text you want to include in the table of authorities Marks the text you want to include in the index Inserts a TC field (but it is far better to use Heading Styles to generate your Table of Contents instead) Makes the menu bar active

Version

Menu
Insert menu Insert menu Alt I, L Alt I, N

Shortcut

Alt + Ctrl + F Insert menu Insert menu Ctrl + K Alt I, D Alt + Ctrl + L Alt + Shift + F

InsertPageBreak InsertPageField InsertSpike InsertTimeField Italic JustifyPara LeftPara LineDown LineDownExtend LineUp LineUpExtend LockFields MailMergeCheck MailMergeEditDataSource MailMergeToDoc MailMergeToPrinter MarkCitation MarkIndexEntry MarkTableOfContentsEntry MenuMode

Ctrl + Return HeaderFooter toolbar Alt + Shift + P Ctrl + Shift + F3 Alt + Shift + T Formatting toolbar Formatting toolbar Formatting toolbar Ctrl + I Ctrl + J Ctrl + L Down arrow Shift + down arrow Up arrow Shift + up arrow Ctrl + F11 Alt + Shift + K Mail merge toolbar Mail merge toolbar Mail merge toolbar Alt+Shift+E Alt + Shift + N Alt Shift + M Alt + Shift + I Alt + Shift + X Alt + Shift + O Alt or F10

Word Command
MicrosoftScriptEditor

Description
Starts or switches to Microsoft Development Environment application, allowing you to view the HTML/XML source code that would be behind the document if it were in .htm format (or that is behind it if it already is in .htm format). Execute the Microsoft System Info application Moves the selection to a specified location without using the clipboard (press Return to execute the more) Moves to the next table cell Moves to the next field Find next spelling error Moves to the next object on the page Switches to the next document window, equivalent to selecting a document from the Window menu. Applies the Normal style Sets or removes extra spacing above the selected paragraph Switches to another window pane in Normal View (for instance, if you have if you have a Footnotes pane open in Normal view and want to switch to the main document and back without closing the pane). Collapses an Outline in Outline View by one level Demotes the selected paragraphs one heading level Expands an Outline in Outline View by one level Moves the selection below the next item in the outline Moves the selection above the previous item in the outline Promotes the selected paragraphs one heading level Toggles between showing the first line of each paragraph only or showing all of the body text in the outline Toggles the typing mode between replacing and inserting Moves the insertion point and document display to the next screen of text Extends the selection and changes the document display to the next screen of text Moves the insertion point and document display to the previous screen of text

Version
<9>

Menu

Shortcut
Alt + Shift + F11

MicrosoftSystemInfo MoveText NextCell NextField NextMisspelling NextObject NextWindow NormalStyle OpenOrCloseUpPara OtherPane

Alt + Ctrl + F1 F2 Tab F11 Alt + F7 Alt + down arrow Ctrl + F6 Ctrl+Shift+N Ctrl + 0 F6

OutlineCollapse OutlineDemote OutlineExpand OutlineMoveDown OutlineMoveUp OutlinePromote OutlineShowFirstLine Overtype PageDown PageDownExtend PageUp

Outlining toolbar Outlining toolbar Outlining toolbar Outlining toolbar Outlining toolbar Outlining toolbar Outlining toolbar

Alt + _ Alt+Shift+rt arrow Alt + + Alt+Shift+down arrow Alt+Shift+up arrow Alt+Shift+left arrow Alt + Shift + L Ins PgDn Shift+ PgDn PgUp

Word Command
PageUpExtend ParaDown ParaDownExtend ParaUp ParaUpExtend PasteFormat PrevCell PrevField PrevObject PrevWindow RepeatFind ResetChar ResetPara RightPara ShowAll ShowAllHeadings ShrinkFont ShrinkFontOnePoint SmallCaps SpacePara1 SpacePara15 SpacePara2 Spike

Description
Extends the selection and changes the document display to the previous screen of text Moves the insertion point to the beginning of the next paragraph Extends the selection to the beginning of the next paragraph Moves the insertion point to the beginning of the previous paragraph Extends the selection to the beginning of the previous paragraph Applies the previously copied formatting to selection Moves to the previous table cell Moves to the previous field Moves to the previous object on the page Switches back to the previous document window Repeats Go To or Find to find the next occurrence Makes the selection the default character format of the applied style Makes the selection the default paragraph format of the applied style Aligns the paragraph at the right indent Shows/hides all nonprinting characters Displays all of the heading levels and the body text in Outline View Decreases the font size of the selection Decreases the font size of the selection by one point Makes the selection small capitals (toggle) Sets the line spacing to single space Sets the line spacing to one-and-one-half space Sets the line spacing to double space Deletes the selection and adds it to the Spike AutoText entry (which allows you to move text and graphics from nonadjacent locations) Moves to the first cell in the current column

Version

Menu

Shortcut
Shift + PgUp Ctrl + down arrow Shift + Ctrl + down arrow Ctrl + up arrow Shift + Ctrl + up arrow Ctrl+Shift+V Shift + Tab Shift + F11 Alt + up arrow Ctrl + Shift + F6 Sfift+F4 Ctrl+Spacebar Ctrl+Q

Formatting toolbar Standard toolbar Outlining toolbar

Ctrl +R Ctrl + * Alt + Shift + A Ctrl + < Ctrl + [ Ctrl + Shift + K Ctrl + 1 Ctrl + 5 Ctrl + 2 Ctrl + F3

StartOfColumn

Alt + PgUp

Word Command
StartOfDocExtend StartOfDocument StartOfLine StartOfLineExtend StartOfRow StartOfWindow StartOfWindowExtend Style Subscript Superscript SymbolFont TableAutoFormat TableHeadings TableSelectColumn TableSelectRow TableSelectTable TableUpdateAutoFormat ToggleFieldDisplay

Description
Extends the selection to the beginning of the first line of the document Moves the insertion point to the beginning of the first line of the document Moves the insertion point to the beginning of the current line Extends the selection to the beginning of the current line Moves to the first cell in the current row Moves the insertion point to the beginning of the first visible line on the screen Extends the selection to the beginning of the first visible line on the screen Activates the Style drop-down on the Formatting toolbar Makes the selection subscript (toggle) Makes the selection superscript (toggle) Applies the Symbol font to the selection Applies a set of formatting to a table Toggles table headings attribute on and off Selects the current column in a table Selects the current row in a table Selects an entire table Updates the table formatting to match the applied Table Autoformat settings Shows the field codes or the results for the selection (toggle)

Version

Menu

Shortcut
Ctrl+Shift+Home Ctrl +Home Home Shift+Home Alt+Home Alt+Ctrl+PgUp Shift+ Alt+Ctrl+PgUp Strl + Shift + S Ctrl + = Ctrl + + Ctrl + Shift + Q

Table menu, Tables and Borders toolbar Table menu Table menu Table menu Table menu

Alt A, F Alt A, H Alt + click (Alt + drag to select several) Click in left margin Alt + double-click Alt + Ctrl + U

Rt-click menu

Shift + F9 (Alt + F9 toggles all field codes on or off) Alt T, C

ToolsCustomize

Allows you to customizes the Word user interface (menus, keyboard and toolbars) and store the customizations in a template (defaults to Normal.dot, so be careful!)

Tools menu

Word Command
ToolsCustomizeAddMenuShortcut

Description
Allows you to copy an item from a toolbar to the main menu, or to copy a nested menu item to its main menu. However, it works with some buttons and not others, and it does not give you any control over where the item gets added (that's all "taken care of" for you by Microsoft). Using Tools + Customise works much better. But for the record, an example of the former is: press Alt+Ctrl+=, then click on the "Insert Microsoft Excel Worksheet" menu on the standard toolbar. You'll find that the button has now been added to the Insert menu. An example of the latter: press Alt+Ctrl+= and click on Insert + Picture + From File. The button gets inserted (without being nested) on the main Insert menu. But you can do this far more straightforwardly and with much more control if you use Tools + Customize instead.

Version

Menu

Shortcut
Alt + Ctrl + = (The equals sign on the main keyboard, not the one on the numeric keypad)

ToolsCustomizeRemoveMenuShortcut

Allows you to delete a menu sub-item without having to use the Customize dialog.Does not wirh toolbar buttons (you can use Alt- + drag to remove those). Press Alt+Ctrl+Hyphen, and the mouse cursor changes to a thick black bar. Pull down a menu and click on the item you want to remove. But be extremely careful - it's easy to remove the wrong thing by mistake! The main reason it can be useful is that it's the only way to remove an individual item from the Most Recently Used Files list without resorting to a macro. But the macro-based solution for that is much easier - see: www.mvps.org/word/FAQs/Customization/OpenMostRecentlyU sed.htm for details Runs, creates, deletes, or revises a macro Checks the spelling and grammar in the active document Toggles track changes for the active document Finds a synonym for the selected word Formats the selection with a continuous underline (toggle) Decreases the hanging indent Tools menu (under Language) Formatting toolbar Tools menu (Macro + Macros) Tools menu

Alt + Ctrl + (The hyphen on the main keyboard, not the one on the numeric keypad)

ToolsMacro ToolsProofing ToolsRevisionMarksToggle ToolsThesaurus Underline UnHang

Alt + F8 F7 Ctr.l + Shift + E Shift + F7 Ctrl+U Ctrl + Shift + T (or drag the ruler)

Word Command
UnIndent UnlinkFields UnlockFields UpdateFields UpdateSource ViewAnnotations ViewEndnoteArea

Description
Moves the left indent to the previous tab stop Permanently replaces the field codes with the results Unlocks the selected fields for updating Updates and displays the results of the selected fields Copies the modified text of a linked file back to its source file Show or hide the comment pane If in Normal View, opens a pane for viewing and editing the endnote (toggle). If in Page/Print Layout View, switches from the body text to the endnote or vice versa Shows the field codes or results for all fields (toggle) If in Normal View, opens a pane for viewing and editing the footnote (toggle). If in Page/Print Layout View, switches from the body text to the footnote or vice versa. If in Normal View, opens a pane for viewing and editing footnotes and endnotes (toggle). If in Page/Print Layout View, switches from the body text to the footnotes/endnotes or vice versa. Displays header in page layout view Changes the editing view to normal view Displays a document's outline Displays the page more-or-less as it will be printed, and allows editing (In Word 2000 the menu item is called Print Layout, but fortunately the command hasnt changed. Shows the VB editing environment (Tools + Macro + Visual Basic Editor) Backward hyperlink (useful if you clicked on a page number hyperlink in the table of contents and then want to return to the TOC) Forward hyperlink Arranges windows as non-overlapping tiles

Version

Menu

Shortcut
Ctrl + Shift + M (or drag the ruler) Ctrl+Shift+F9 Ctrl + Shift + F11 F9 Ctrl + Shiift + F7

View menu (View + Comments)

Hover over comment Dbl-click the endnote reference At + F9 Dbl-click the footnote reference

ViewFieldCodes ViewFootnoteArea

ViewFootnotes

View menu

Alt V, F

ViewHeader ViewNormal ViewOutline ViewPage

View menu View menu View menu View menu

Alt V, H Alt V, N (or Alt + Ctrl + N) Alt V, O (or Alt + Ctrl + O) Alt V, P (or Alt + Ctrl + P)

ViewVBCode WebGoBack

Tools menu Web toolbar

Alt + F11 Alt + left arrow

WebGoForward WindowArrangeAll

Web toolbar Window menu

Alt + rt arrow Alt W, A

Word Command
WordLeft WordLeftExtend WordRight WordRightExtend WordUnderline

Description
Moves the insertion point to the left one word Extends the selection to the left one word Moves the insertion point to the right one word Extends the selection to the right one word Underlines the words but not the spaces in the selection (toggle)

Version

Menu

Shortcut
Ctrl + left arrow Shift + Ctrl + left arrow Ctrl + rt arrow Shift + Ctrl + rt arrow Ctrl + Shift + W