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October 13, 2009

Mayor Jacques Roy


City of Alexandria
City Hall
Alexandria, Louisiana 71301

Dear Mayor:

This is the Committee meeting schedule that will be held in the


City Council Chambers on October 20, 2009. All Council Committee
meetings shall begin that afternoon at 1:00p.m. unless otherwise
designated.

Public Policy and Planning Committee Meeting at 1:00


p.m.

1. To hear from the Administration on smoking on City Premises.

Legal Committee Meeting at 1:15 p.m. or immediately


following

1. To consider final adoption of an ordinance rezoning property


located on England Drive near Browns Bend Road, being part of
Lot 56, Experiment Plantation as requested by Bernard Brands,
Inc., represented by Elton J. Bernard from “SF-2” Single Family
moderate density district to “B-3” General Business district for
the purpose of marketing the property for business uses.
Public Works/Zoning Committee Meeting at 1:20 p.m. or
immediately following

1. To consider final adoption of an ordinance rezoning a parcel of


land located at the corner of Culpepper Road and Leo Street,
being Lot 1, Bethany place Subdivision, represented herein By
Charles E. Colley, III; from “C-2” General Commercial District to C-
2/MFO”. General Commercial district with a multi-family overlay
district for the purpose of housing duplexes.

A & E Selection Committee at 1:30 p.m. or immediately


following

1. To discuss qualifications for general surveying services.

Finance Committee Meeting at 1:45 p.m. or immediately


following

1. To hear a report from the Administration concerning the audit


report due to be received by the Legislative auditor by
October 31, 2009.

2. To hear a report from the Administration on bond indebtedness


as compared to projects let since 2008.

Cost Share & Emerging Business Committee at 2:00 p.m. or


immediately following

1. To hear a report from the Administration regarding Diversity in


action initiative.

Public Safety/Transportation Committee Meeting at 2:30


p.m. or immediately following

1. To hear from the Legal Division concerning the public


transportation of students to the Boys & Girls Club and the L. E.
A. D. Center.
2. To hear a report from the Administration concerning the crime
situation in the City.

Community Development Committee Meeting at 3:30 p.m. or


immediately following

1. To hear a report from a Coke Cola representative on their


recycling program.

2. To hear a report from the Administration concerning the


differences between what the Administration first reported to
the Council and the recent advertisement in the newspaper
with relation to housing at the Stockyard property.

3. To hear an update from the Administration on the progress of


the incubator located at the Stockyard Property.

4. To hear from the Administration concerning the hours of the


community centers.

5. To hear a report from the Administration on why the city


requires bidders to have various licenses when it comes to
cutting grass.

6. To hear a report from the Administration concerning


contracting out of maintenance of parks.

7. A report from the Administration concerning wetland issues on


Versailles project verses Sugarhouse and Frank O’Hunter Park.

8. To hear an update on all contracts approved by the City


Council, and not signed by the Mayor.

9. To hear an update from the Administration on all drainage


improvements throughout the City for the past six months.

10. To hear an update from the Administration on cleaning of


Chatlin Lake South of Willow Glen Road.
Personnel/ Insurance Committee Meeting at 4:30 p.m. or
immediately following

1. To hear from the Administration on Police overtime.

2. To hear from the Administration on community policing.

3. To hear a report from the Administration concerning recruiting


for the Alexandria Police Department.

4. To hear a report from the Administration concerning the new


commission on crime.

5. To hear a report from the Police Department on


intergovernmental agreements with the Rapides Parish Sheriff
Department.

6. To hear an update report from the Administration concerning


community police vehicle (Bus/Command Center).

7. To hear a report from the Administration concerning cleaning


out of Bayou Roberts canals and other flood alleviating
waterways.

8. To hear an update report from the Administration concerning


ditch closures.

9. To hear an update from the Administration on requiring security


cameras at large retail outlets.

10. To hear a report from the Administration concerning bus


stop and bus sign advertising.

11. To hear a progress report from the Administration on


bringing all parks up to the same level.

Please have your staff note the change in format for the
committee meetings done in compliance with R. S. 42.7. The
Council has directed that the City Clerk may advise the public of
scheduling regarding committee meetings. It is always the intention
of the Council to convene committee meetings at the conclusion of
the prior committee meeting unless the Chair of the meeting may
indicate otherwise for the convenience of the public. Have
appropriate members from your Administration present for
discussion.
Sincerely,

Myron K. Lawson, President


Alexandria City Council
MKL/dj

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