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MINUTES OF PROJECT MEETING NO.

7/13
PROJECT MEETING
DATE
TIME
VENUE

: No. 7
: 17th September 2013
: 12.55pm 2.45pm
: Meeting Room @ MMAS Office

Members Present:
1) Norabid Omar
2) Wei Jia Wen
3) Mohamad Shamsuddin
4) Mohd Khairiul Ezwan
5) Aida Shafawati
6) Mohd Fikri
7) Nurul Haziella
8) Noor Zairie
Absent With Apologies :
1) Nur Syafini

ITEM
1.0
2.0
2.1
2.2

MATTER OF DISCUSSION
INTRODUCTION
Principal called for meeting in order at 12.55pm
NKRA
Data Focus (Sub-pakej 7)
- permohonan untuk dijalankan ujian oleh pihak Emasjasa.
BTAS (sub-pakej 2)
- BOMBA

ACTION
Info
Abid
Abid

DATE LINE

REMARKS

2.3

2.4

2.5

2.6

2.7

2.8

3.0

4.0

5.0

6.0

MASJID PULAI INDAH


Need to discuss and prepare drawings
To get approval from JAIJ (Pre consult)
Prepare for Submission
Bungalow Batu Pahat (Novel Realty Sdn Bhd)
Presentation design proposal
MARA RENGIT
Principal to sign Borang G1-G21
CPC recommendation & Borang F
MARA MUAR
Overdue dateline to submit to En. Abdullah Last Friday
(6/9/13)
To edit building design to be more commercial

7.0

Warisan Athira
- Material Approval (reminder from Aida Ramli email on
28/8/13)
My Hijrah ( Sub-pakej 8)
- SMK Paduka Tuan
a. Site condition comment from Pengetua
b. To get PIC to communicate with us about the status
KH Majubina (Sub Pakej 3)
- Permohonan Lanjutan Masa No.2 (letter on 5/9/13)
EOT & schools handing over matters
- Format EOT to get from Aida Ramli
To issue letter to KPM regarding of appoint 3rd party for
contractor (Tenaga Arah & Alor Setar Saujana)
Senarai sekolah yang bermasalah / tergendala
(discussed with En.Abid)

Approved plan to get from MP Muar


call from Hj. Muhammad on 5/9/13)

BUNGALOW GAN YORK LAN

Wen

70% done. Reply via fax 11/9/13.

Abid

Urgent
Wen
Wen

Din
Abid
27/9/2013
Kyo

27/9/2013

Principal

Wen

Go for pre-consult on 23/9/2013 to get


all format.

Done. Signed on 9/9/13


Borang F signed and submitted to
MPBP on 20/9/2013.

(Tonight)
9/9/13

Document submitted for plan processing


Meeting OSC

8.0

PAJAM

9.0

NEW BANGALOW TAN

10.0

PIJ Property Perisind


S&P drawing
Design Proposal PH3 (14units shop office)
Pre-comp plan to request to surveyor
To submit KM layout

11.0

12.0
12.1

12.2

12.3
12.4

Bungalow Chee (Air Hitam)


Plan endorsement
SAJ
To follow up with MD Yong Peng
TEBRAU TEGUH
Botanica Sales Gallery (according to minutes meeting CCM No.1)
Submission to Authority
MMA to proceed with submission in 2weeks time 19/9/13 as
temporary building
To check involvement of KM submission in TP submission.
MMA estimate time of approval & endorsement is on 12/10/13
MMA to advice checklist for TP submission to BBD for
requesting related document
Early Commencement
MMA to advice BBD for early commencement after TP
submission
MMA to pre-consult with MBJB about early commencement
Project Cost Plan
MMA to advice design input to meet the budget
Design Matters

Abid

25/9/2013

Abid

Abid

19/9/13

Preconsult with MBJB on 19/9/2013.


12/10/13

Ziella/Wen

9/9/13

Done on 19/9/2013.

12.5
12.6
12.7
12.8
13.0
13.1

MMA to resubmit design report as per latest comment


MMA to improvise the design to meet project cost.
Next Meeting (CCM No. 2) 19/9/13
Basic drawing to follow up with Oton, once ok to distribute to all
consultant
Oton to prepare floor area calculation
To request submission documents from the Client
BUKIT GAMBIR
Submission

13.2

13.3
14.0

15.0
15.1

15.2

Kebenaran Merancang (to recommend to Mr. Tee)


Kerja Tanah
Building plan
- bit police & guard house
T.I.A & S.I.A report
SBKS

Principal
Din

19/9/13
12/9/13

Oton

KIV until next week(3rd Week)


1. Survey plan/precomp plan pending
by Ezam Associates
2. Basic Drawing submit to consultant
already
3. TIA/SIA pending by client

RAF Consult
MMA
VV
(pending)
VV
(pending)

Preliminary drawings
i.
Bit police
ii.
Guard house /entrance
iii.
Shop office
iv.
terminal
Abid to prepare notice CCM No.1

Abid

SAP Township Clubhouse


Revised Design Presentation
Survey (case study)
New dateline for Presentation

Mas
All

UTM Space
Bahagian Perancang
Comment from DBKL on building plan.
To amend building plan according to comment from DBKL.

Kyo

Letter of appointment

Aida

12/9/13 (Thu)
10/9/13
(tues)
26/9/2013

13/9/13

Done. To get signature from Principal.


Principal signed on 17/9/2013. Submit to
UTMSPACE for signature on 18/9/2013.

16.0

16.1

16.2
17.0

17.1

17.2
18.0

SAP Ph2D5
3STH dry kitchen wall to be tiles finished.
Height of house fencing COW to check and confirm as per
construction drawing.
Detail milestone and physical work program Block 15 by UMLB.
- refer work program from progress report
EOT No.3
M & E size of TNB meter compartment to confirm (PCM)
- TNB said ok, to issue instruction to contractor
Submission
Submission permit sementara
PVO/VO
Pending signature from Principal
SAP PH3C2
Tender drawing to submit before 3pm
Litography charges to Total QS
S&P drawing
Fencing
i.
Also was revised and to amend as per comment and site table
(for PS submission & Tender drawing) & to reduce green wall
comment about landscape meeting with Kyo on 9/5/13.
ii.
Change of perimeter fencing & guard house at tender based on
perspective.
iii.
Mr. Freddie concern about the maintenance.
Road Names
road names & house number proposal

Ziella

9/9/13

Aida

10/9/13
9/9/13

Abid

15/7/13

- Submission to MPJBT of Permit


Sementara
Ziella

9/9/13

SERI AUSTIN PH1G (Sales Galley)


Had to ask for keyplan from C&S.
- key plan to go through today

18.1

- Done. Email to Elfi & Shuhaimizam


-Structure keyplan still in process.
(communicated with Chan YY on
26/7/13, not yet design)

There is some issue with the structure, site plan, setting out, and
etc that has to amend and look back.
Amendment for Approved Plan
Drawing done by Din

Done
- Done.

Din

9/9/2013

18.2

19.0
19.1

Request for submission document from client


Sales Gallery Timeline
Tender evaluation/ received of award (2 weeks)

Award & mobilization (2 weeks)

Construction period (6 months)

SAP PH5B4
Temporary Permit
i.
Hoarding + signboard + site office
ii.
Guard house & perimeter fencing (critically long overdue)

19.2

Road name to get client approval


Pre-consult check with Majlis : house no.
4th Schedule

19.3

ID works to confirm to SAP Freddie already gave the instruction

20.0
20.1

SERI AUSTIN PH5G


Submission
.
Amendment Staircase at end lot unit. Target after show house
completed.

Wen

Ziella

11/9/2013

Done. Request via email on 20/9/2013.

30/8/13 13/9/13
17/9/13
1/10/13
2/10/13
1/4/14

TCI on 23/9/2013.

9/9/13

iii.

20.2

21.0

21.1
22.0
22.1

Construction
DVSB appoint Wai Choy Construction as contractor.
Submission Construction Drawing 5 sets (3 sets to Client + 2
sets for contractor)
PULAI SPRING
Conversion 3 bedrooms to 2 studios
To request professional fees
Client request BQ from MMA
SAP PHSP3
Submission :
i.
KM Submission

1/8/13

Wen

Feb 2014

Info

Aida
Abid

- Tiles issues. To setup back and inform


the client

Commencement date will be 23/9/2013.


Done. Submit during handling over and
1st site meeting on 23/9/2013.

via

30/8/13

- Done. Sent draft BQ via email.

22.2

22.3

22.4

22.5

22.6

22.7

23.0

Town planner to prepare and pre-consult with MPJBT for layout


arrangement (site plan).
MMA highly recommend using architects layout.

Design
MMA scope of work :
Phase 1 house + entrance statement
Phase 2 House + clubhouse
SAP Requirement
Building to building 30 minimum (9m)
Structure - wall precast
- Party wall precast w/out hollow.

Boulevard (66) provided


Lighting LED (for energy saving)

M&E
Special street lighting design
Building electrical supply single phase

Security CCTV / photobeam


HSBB
C&S
Position of sewerage and drainage line at line / to the main
road.
SAP informs no OSD. OSD is provided as per master plan
submission approval by SAP C & S to check.
Landscape
Fittings compound lighting
Budget to be initiated by SAP
Winning landscape design
To check with MPJBT :
i.
Setback (facing road & cornet lot)
ii.
Road width (size)
iii.
Cul de sac
Rhino Devt. Privatisation Mr. Chan
To submit amendment on 11/9/13

Done by Wen and Ziella on 19/9/2013.

11/9/13

- comment at email 29/8/13


24.0
24.1

25.0

(Wed)

SAP PH3C1
Submission
i.
Hoarding / signboard
ii.
TNB (single or double chamber)
iii.
Guardhouse & perimeter fencing
Wait for client comment (design confirmation)

Din

SAP PH5A4
Illustration perspective
- color scheme & few comments

Din

11/9/13

Done. Perspective by Fikri and render


by Kairiul.
Email to Marilyn on 12/9/2013 by Kairiul.

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