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REGULATORY REFORM (FIRE SAFETY) ORDER 2005

FIRE RISK ASSESSMENT

(Version 2.0) This o!"#en$ h%s &een e'"%(i$) i#*%!$ %ssesse in (ine +i$h ,i($shire FRS *ro!e "re

,i($shire Fire %n Res!"e Ser-i!e h%s *ro-i e $his $e#*(%$e .ree o. !h%r/e $o %ssis$ $he Res*onsi&(e 0erson +i$h $he *re*%r%$ion o. % Fire Ris1 Assess#en$ %s re'"ire &) $he Re/"(%$or) Re.or# (Fire S%.e$)) Or er 2005. I$ #"s$ no$ &e "se &) $hir *%r$) ser-i!e *ro-i ers in s"**or$ o. $heir $r% e or *ro.ession2 or .or %n) o$her .or# o. .in%n!i%( *ro.i$ or /%in. This $e#*(%$e #%) no$ &e s"i$%&(e .or "se in so#e (%r/er2 hi/h ris1 or !o#*(e3 *re#ises. ,i($shire Fire %n Res!"e Ser-i!e %!!e*$ no res*onsi&i(i$) .or %n) #o i.i!%$ions or %#en #en$s #% e $o $he $e#*(%$e s$r"!$"re or %n) "ser !on$en$ % e . Use o. $his $e#*(%$e +i(( no$ %"$o#%$i!%(() /"%r%n$ee $he !o#*(e$e ris1 %ssess#en$ +i(( &e re/%r e %s 4s"i$%&(e %n s"..i!ien$5 $here.ore i$ sho"( on() &e !o#*(e$e &) % *ersons +i$h $he ne!ess%r) $r%inin/2 s1i((s or %&i(i$) $o o so. For ."r$her %ssis$%n!e2 *(e%se re.er $o $he Fire Ris1 Assess#en$ Te#*(%$e G"i %n!e o!"#en$ %-%i(%&(e .ro# $he ,i($shire Fire %n Res!"e Ser-i!e +e&si$e. +++.+i($s.ire./o-."1

Res*onsi&(e 0erson (Employer or other person having control of the relevant premises) A ress o. 0re#ises

0os$!o e Fire A"$hori$) 0re#ise ID (Available from Fire & Rescue Authority) Assessor6 D%$e o. Fire Ris1 Assess#en$

(This risk assessment should be reviewed annually or at such earlier time as there is reason to suspect that it is no longer valid or there has been a significant change in the matters to which it relates.)

S"&se'"en$ Re-ie+ D%$es

Re-ie+e &) Re-ie+e &) Re-ie+e &)

D%$e D%$e D%$e

GENERAL INFORMATION
T7E 0REMISES
N"#&er o. .(oors in &"i( in/6 (To include basements) A**ro3i#%$e .(oor %re%6 (m) (To include all floors of responsibility) 8rie. e$%i(s o. !ons$r"!$ion6 (Date of construction, bric , timber, purpose built or converted) 0ri#%r) "s%/e6 (eg !otel, "hop) Se!on %r) "s%/e6 (eg #itchen, $ar, Function Room, %ffices)

O99U0AN9Y 0ROFILE
Maximum number of persons in the #os$ hi/h() o!!"*ie !o#*%r$#en$ to be affected by an uncontrolled fire within 30 minutes, assuming no evacuation $escription of 7ccupants !""#"($' 0000 to 0)00 0000 to 0)00 0)00 to 0*00 0)00 to 0*00 0*00 to +,00 0*00 to +,00 +,00 to +-00 +,00 to +-00 +-00 to ,000 +-00 to ,000 ,000 to ,)00 ,000 to ,)00 "nter range . %/ 0,0, 1/,02)3, 4/50233, $/+002+000, "/6+000, 0/ (one Mobility 8ssues %verage Mobility 9ulnerability 8ssues !""#$%&'

O99U0ANTS ES0E9IALLY AT RISK FROM FIRE

S(ee*in/ o!!"*%n$s (Details of numbers & public'staff) Dis%&(e o!!"*%n$s ((ersonal Emergency Evacuation (lans in use )hen necessary) O!!"*%n$s in re#o$e %re%s (*one )or ing'isolated areas) Yo"n/ *erson:s (+ndividual Ris Assessment provided for those persons under ,- yrs) O$hers (Details of Elderly'+nfirm'.ental Ability)

IDENTIFIED FIRE 7A;ARDS AND 0RIMARY 9ONTROL MEASURES

ELE9TRI9AL SOUR9ES OF IGNITION
Measures ta:en to prevent fires of electrical origin ;ixed installation periodically inspected and tested< ("very 5 years) =ortable appliance testing carried out on a ris: assessed basis< 'uitable policy in place regarding the use of personal electrical appliances< 'uitable limitation and management of trailing leads and adaptors< 8dentified >a?ards "xisting 4ontrol Measures YES < NO YES < NO YES < NO YES < NO

%dditional 4ontrol Measures @eAuired

De.i!ien!ies %n 9o##en$s6

SMOKING
Measures ta:en to prevent fires as a result of smo:ing 'mo:ing prohibited in the building< 'mo:ing permitted in appropriate areas< 'uitable arrangements for those who wish to smo:e< 8dentified >a?ards "xisting 4ontrol Measures YES < NO YES < NO YES < NO %dditional 4ontrol Measures @eAuired

De.i!ien!ies %n 9o##en$s6

ARSON<DELI8ERATE IGNITION
1asic security against arson by outsiders or other persons appears reasonable +f specific advice on security (including security against arson) is re/uired, the advice of a security specialist should be obtained0 8s there the potential for fire loadBcombustibles in close proximity to the premises available for ignition by outsiders< YES < NO YES < NO

8dentified >a?ards

"xisting 4ontrol Measures

%dditional 4ontrol Measures @eAuired

De.i!ien!ies %n 9o##en$s6

0ORTA8LE 7EATERS
=ortable heaters are used within the premises 8s the use of the more ha?ardous type (ie radiant bar fires or C=D appliances) avoided< %re suitable measures ta:en to minimise the ha?ard of ignition of combustible materials due to these heaters< YES < NO YES < NO N<A < YES < NO

8dentified >a?ards

"xisting 4ontrol Measures

%dditional 4ontrol Measures @eAuired

De.i!ien!ies %n 9o##en$s6

FI=ED 7EATING INSTALLATIONS

;ixed heating installations such as boilers are used within the premises %re fixed heating installations subEect to regular maintenance< %re suitable measures ta:en to minimise the ha?ard of ignition of combustible materials due to these heaters< YES < NO N<A < YES < NO N<A < YES < NO

8dentified >a?ards

"xisting 4ontrol Measures

%dditional 4ontrol Measures @eAuired

De.i!ien!ies %n 9o##en$s6

9OOKING
Measures ta:en to prevent fires as a result of coo:ing ;ilters cleaned or changed and ductwor: cleaned regularly< 'uitable extinguishing appliances available< (e g ;ire blan:et, !et 4hemical etc) 'uitable 'hut $own =rocedures in place< N<A < YES < NO N<A < YES < NO N<A < YES < NO

8dentified >a?ards

"xisting 4ontrol Measures

%dditional 4ontrol Measures @eAuired

De.i!ien!ies %n 9o##en$s6

LIG7TNING
The building has a lightning protection system 8s the lightning protection system subEect to a suitable maintenance regime< 8dentified >a?ards "xisting 4ontrol Measures YES < NO N<A < YES < NO

%dditional 4ontrol Measures @eAuired

De.i!ien!ies %n 9o##en$s6

DANGEROUS SU8STAN9ES
$angerous substances are, or could be used or stored, within the premises<
(i.e. Substantial quantities of alcohol, white spirits, other flammable liquids or materials)

N<A < YES < NO

% ris: assessment has been carried out as reAuired by the $angerous 'ubstances and "xplosive %tmospheres @egulations ,00,< 'tored in suitable areas and containers away from potential sources of ignition, to include issues of chemical reactivity and compatibility 8dentified >a?ards "xisting 4ontrol Measures

N<A < YES < NO N<A < YES < NO

%dditional 4ontrol Measures @eAuired

De.i!ien!ies %n 9o##en$s6

7OUSEKEE0ING
'tandards of house:eeping 4ombustible materials appear to be separated from ignition sources< %ppropriate storage of ha?ardous materials< "scape routes :ept clear of any combustibles< ('torage Bfurniture) %ppropriate measures for the safe storage and disposal of waste< YES < NO N<A < YES < NO YES < NO YES < NO

8dentified >a?ards

"xisting 4ontrol Measures

%dditional 4ontrol Measures @eAuired

De.i!ien!ies %n 9o##en$s6

7A;ARDS INTRODU9ED 8Y 9ONTRA9TORS AND 8UILDING ,ORKS

;ire safety conditions have been imposed on both external contractors and in2house maintenance staff< 8s there satisfactory control over wor:s including use of hot wor: permits, where appropriate, carried out in the building by external contractors< Dive detailsF 8f there are in2house maintenance personnel, are suitable precautions ta:en during wor:s carried out by them, including use of hot wor: permits, where appropriate< Dive detailsF N<A < YES < NO YES < NO

YES < NO

8dentified >a?ards

"xisting 4ontrol Measures

%dditional 4ontrol Measures @eAuired

De.i!ien!ies %n 9o##en$s6

OT7ER SIGNIFI9ANT FIRE 7A;ARDS T7AT ,ARRANT 9ONSIDERATION

%re there any other fire ha?ards that warrant consideration within the premises< (This to include any fire ha1ards from any process2 heat producing, spar or friction generating, chemical or other process )hich has the capacity to ignite, create e3cessive or rapid heat or generate o3idising or flammable gas) YES < NO

8dentified >a?ards

"xisting 4ontrol Measures

%dditional 4ontrol Measures @eAuired

De.i!ien!ies %n 9o##en$s6

ARRANGEMENTS FOR EVA9UATION

EVA9UATION STRATEGY
Typical evacuation strategies within the premises are li:ely to involve one or more of the following arrangements S$%$e +hi!h s$r%$e/)(ies) h%-e &een % o*$e .

SINGLE STAGE EVA9UATION

8t is reasonably expected that all relevant persons in the premises are able to (and will) evacuate immediately to a place of total safety

YES < NO

0ROGRESSIVE 7ORI;ONTAL EVA9UATION

@elevant persons are dependant on staff to assist with their escape =rovisions have been made to move such persons from an area affected by fire, through a fire resisting barrier to an adEoining fire protected area on the same level, where they can wait in a place of safety whilst the fire is dealt with, or await further evacuation down a protected route to total safety NOTE > 0ro/ressi-e 7ori?on$%( E-%!"%$ion is s"&@e!$ $o $he .o((o+in/
=rotected areas should be designed to provideF G 'ufficient capacity to accommodate the number of occupants who will need to use them ;or this purpose a protected area should be sufficient capacity to accommodate its normal occupants and the occupants of the largest adEoining protected area G =rogressive movement away from a fire via seAuential adEoining protected areas G Means for escape via stairway(s) should this become necessary The number and si?e of the protected areas depends on a number of factorsF G the time it will ta:e to evacuate people from the area of a fire to an adEacent protected areaH G the number of people to be evacuatedH G the level of any mobility impairmentH G the number of staff to assist in evacuationH G the fire protection arrangementsH G layout of the premisesH and G location and number of staircasesH

YES < NO

DELAYED EVA9UATION
@elevant persons are dependant on staff to assist with their escape however it is not desirable or practical to evacuate persons (e g due to medical conditions or treatments) 'uch persons may remain within their rooms whilst the fire is dealt with and the danger has passed NOTE > De(%)e E-%!"%$ion is s"&@e!$ $o $he .o((o+in/
1edrooms to be enclosed in an enhanced level of fire2resisting construction (protected bedrooms) % protected bedroom should be of -0 minute fire2resisting construction and the door should be fire2resisting and fitted with a self2closing device 8n addition the escape route from the protected bedroom(s) to the adEoining protected areas, refuge or final exit (including any stairway) will also reAuire an increased level of fire protection to allow access for staff to assist with subseAuent evacuation from the protected bedroom(s) 8f necessary the door may be fitted with electromechanical hold2open or free swing devices that operate immediately the fire alarm actuates 8f provision of such fire resistance is not possible, you may be able to show through your ris: assessment that alternative measures to limit the growth and spread of the fire are appropriate, such as an automatic fire suppression system supported by robust staff response procedures %ny resident who is initially left in a fire protected bedroom should be accompanied by a carer %s such, the total number of residents awaiting evacuation in protected bedrooms should be less than the number of staff on duty 8t is imperative that if some less able residents are left in protected bedrooms to await evacuation, then other staff :now which rooms have been evacuated and those which still contain residents and where necessary are able to notify the fire and rescue service when they arrive %rrangements for delayed evacuation should only be based on a pre2planned basis

YES < NO

!ritten copies of "vacuation =rocedures are located as followsF

8dentified >a?ards

"xisting 4ontrol Measures

%dditional 4ontrol Measures @eAuired

De.i!ien!ies %n 9o##en$s6

0ROVISION OF ELEMENTS OF FIRE SAFETY AS SE9ONDARY 9ONTROL MEASURES

MEANS OF ES9A0E
8t is considered that the premises are provided with reasonable means of escape in case of fire %deAuate design of escape routes< @easonable distances of travel whenF !here there is escape in a single direction< !here there are alternative means of escape< 'uitable protection of escape routes< (;ire resisting construction) %deAuate provision of exits< "xits easily and immediately open2able where necessary< "scape routes unobstructed< 8t is considered that the premises are provided with reasonable arrangements for means of escape for disabled people< YES < NO YES < NO YES < NO YES < NO YES < NO YES < NO YES < NO YES < NO YES < NO

8dentified >a?ards

"xisting 4ontrol Measures

%dditional 4ontrol Measures @eAuired

De.i!ien!ies %n 9o##en$s6

MEASURES TO LIMIT FIRE S0READ AND DEVELO0MENT

8t is considered that there isF 4ompartmentation of a reasonable standard (;ire resisting) @easonable limitation of linings that may promote fire spread (!alls and ceilings) %s far as can be reasonable ascertained, fire dampers are provided in ducts or vents as necessary to protect critical means of escape routes against passage of fire, smo:e and combustion products in the early stages of a fire< YES < NO YES < NO N<A < YES < NO

8dentified >a?ards

"xisting 4ontrol Measures

%dditional 4ontrol Measures @eAuired

De.i!ien!ies %n 9o##en$s6

EMERGEN9Y ES9A0E LIG7TING

8t is considered that there is a reasonable standard of normal, artificial andBor emergency escape lighting to ensure safe use of escape routes< 8dentified >a?ards "xisting 4ontrol Measures YES < NO

%dditional 4ontrol Measures @eAuired

De.i!ien!ies %n 9o##en$s6

FIRE SAFETY SIGNS AND NOTI9ES

8t is considered that there is a reasonable standard of fire safety signs and notices< This to include fire exit, fire resisting door and ha?ard signage 8dentified >a?ards "xisting 4ontrol Measures YES < NO

%dditional 4ontrol Measures @eAuired

De.i!ien!ies %n 9o##en$s6

MEANS OF GIVING ,ARNING IN 9ASE OF FIRE

@easonable manually operated fire warning system provided< 8f yes give detailsF (e g 1rea: glass call points, fire bell, air horn, :laxon etc) YES < NO

%utomatic fire detection provided< 8f yes, to what 'tandard< (e g 1' 5*33 =art +Drade C+BC, etc)

N<A < YES < NO

Throughout =remises =art of =remises only "xtent of automatic fire detection generally appropriate for the occupancy and fire ris:< @emote transmission of alarm signals to a monitoring station or other<

YES < NO YES < NO YES < NO YES < NO

8dentified >a?ards

"xisting 4ontrol Measures

%dditional 4ontrol Measures @eAuired

De.i!ien!ies %n 9o##en$s6

MANUAL FIRE E=TINGUIS7ING A00LIAN9ES

@easonable provision of portable fire extinguishers< %re all fire extinguishing appliances readily accessible and unobstructed< (i e mounted on walls or on appropriate bases) 8s suitable wall signage provided relevant to extinguisher< %re hose reels provided< 8dentified >a?ards "xisting 4ontrol Measures YES < NO YES < NO YES < NO YES < NO %dditional 4ontrol Measures @eAuired

De.i!ien!ies %n 9o##en$s6

RELEVANT AUTOMATI9 FIRE E=TINGUIS7ING SYSTEMS

Type of fixed system and locationF (8nergen gas suppression systems, sprin:lersBmisting systems etc) YES < NO

8dentified >a?ards

"xisting 4ontrol Measures

%dditional 4ontrol Measures @eAuired

De.i!ien!ies %n 9o##en$s6

OT7ER RELEVANT FI=ED SYSTEMS AND EAUI0MENT

Type of fixed system and locationF (i e $ryBwet risers, firemanIs lift control, smo:e ventilation, smo:e curtains etc) YES < NO

8dentified >a?ards

"xisting 4ontrol Measures

%dditional 4ontrol Measures @eAuired

De.i!ien!ies %n 9o##en$s6

FIREFIG7TER S,IT97 B 7IG7 VOLTAGE LUMINOUS TU8E SIGNS ET9

'uitable provision of fire fighters switche(s) for high voltage luminous tube signs, etc (to include location)< 8dentified >a?ards "xisting 4ontrol Measures N<A < YES < NO

%dditional 4ontrol Measures @eAuired

De.i!ien!ies %n 9o##en$s6

MANAGEMENT OF FIRE SAFETY

0RO9EDURES AND ARRANGEMENTS
;ire safety is managed byF $eputy or assistantF %re competent person(s) appointed to assist in underta:ing the preventative and protective measures (i e relevant general fire precautions)< 'tate name and responsible element of fire safety YES < NO

8s there a suitable record of the fire safety arrangements< %ppropriate fire procedures in place< %re procedures in the event of a fire appropriate and properly documented< %re there suitable arrangements for summoning the ;ire and @escue 'ervice< %re there suitable arrangements to meet the ;J@' on arrival and provide relevant information, including that relating to ha?ards to fire fighters< 8s there a plan of the building available indicating basic layout and any areas of significant ris:< %re there suitable arrangements for ensuring that the premises have been evacuated< 8s there a suitable fire assembly point(s)< %re there adeAuate procedures for evacuation of any disabled people who are li:ely to be present< =ersons nominated and trained to assist with evacuation, 8ncluding evacuation of disabled people< %ppropriate liaison (if necessary) with ;ire and @escue 'ervice @escue 'ervice crews visiting for familiarisation visits< @outine in2house inspections of fire precautions (eg in the course of health and safety inspections)< De.i!ien!ies %n 9o##en$s6

YES < NO YES < NO YES < NO YES < NO YES < NO YES < NO YES < NO YES < NO YES < NO YES < NO YES < NO YES < NO

TRAINING AND DRILLS

;ire safety training is managed byF $eputy or assistantF %re all staff given adeAuate fire safety instruction and training on induction< %re all staff given adeAuate periodic KrefresherI training at suitable intervals< 8f yes, at what intervals< %re all staff with special responsibilities (e g fire wardens and staff who assist with disabled people) given additional training< Dive detailsF $oes all training for staff provide information, instruction or training on the followingF ;ire ris:s in the premises< The general fire precautions in the building< %ction in the event of a fire< %ction on hearing the fire alarm signal< Method of operation of manual call points< Cocation and use of fire extinguishers< Means for summoning the fire and rescue service< 8dentity of persons nominated to assist with evacuation< 8dentity of persons nominated to use fire extinguishing appliances< %re fire drills carried out at appropriate intervals and a record of such drills maintained< Dive detailsF 8s there sufficient and adeAuate channels of communication of fire safety information between employer and employee (e g >ealth J 'afety meetings, notice boards etc) Dive detailsF YES < NO YES < NO YES < NO YES < NO YES < NO YES < NO YES < NO YES < NO YES < NO YES < NO YES < NO YES < NO YES < NO YES < NO

!hen the employees of another employer wor: in the premises, are they provided with adeAuate instructions and given appropriate information (e g on fire ris:s and fire safety measures)< Dive detailsF 8s there adeAuate co2operation and co2ordination between different @esponsible =ersons (Multi27ccupancy) to ensure compliance with the ;ire 'afety 7rder< De.i!ien!ies %n 9o##en$s6

YES < NO

N<A < YES < NO

TESTING AND MAINTENAN9E

Testing and Maintenance is managed byF $eputy or assistant F %deAuate maintenance of wor:place< !ee:ly testing and periodic servicing of fire detection and alarm system to include ancillary eAuipment (e g door hold open devices, door loc:s etc) Monthly and annual testing routines for emergency escape lighting< %nnual maintenance of fire extinguishing appliances< =eriodic inspection of external escape staircases and gangways< 'ix monthly inspection and annual testing of rising mains< !ee:ly and monthly testing, six monthly inspection and annual testing of fire fighting lifts< !ee:ly testing and periodic inspection of sprin:ler installations< @outine chec:s of final exit doors andBor security fastenings< %nnual inspection and testing of lightning protection system< 7ther relevant inspections or testsF Dive detailsF YES < NO YES < NO N<A < YES < NO YES < NO N<A < YES < NO N<A < YES < NO N<A < YES < NO N<A < YES < NO YES < NO N<A < YES < NO

De.i!ien!ies %n 9o##en$s6

RE9ORDING
%ppropriate records held forF ;ire drills< ;ire training< ;ire alarm tests< "mergency escape lighting tests< Maintenance and testing of other fire precaution systems< Cocation of @ecordsF (%vailable for inspection by ;ire %uthority if reAuired) Dive $etailsF YES < NO YES < NO N<A < YES < NO N<A < YES < NO N<A < YES < NO

De.i!ien!ies %n 9o##en$s6

0RIORITY MEANING
8mmediate priority to be actioned within ,) hours to * wee:s

7i/h Me i"# Lo+

$reaches of legal re/uirements, )hich could cause in4ury and re/uire immediate short term action0 Also includes matters that can be resolved at minimal cost Medium priority to be actioned within ,2- months $reaches in legislation that may re/uire medium'long term action to resolve Cow priority to be actioned within - months2+year +tems of non urgent priority or for future consideration

De.i!ien!ies %n re!o##en %$ions i en$i.ie e%r(ier +i$hin $his ris1 %ssess#en$ sho"( &e !o*ie in$o $he .o((o+in/ Re#e ) A!$ion 0(%n %n %**ro*ri%$e %!$ion $%1en.

SIGNIFI9ANT FINDINGS B REMEDY A9TION 0LAN

T%r/e$ 9o#*(e$ion D%$e D%$e A!$ion 9o#*(e$e

No

A!$ion $o &e T%1en

0riori$)

A!$ion &)