Pl i and Planning dS Scheduling h d li Basics

Jan 2008

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Define a Project

Ɣ A project is a set of activities and their associated information that constitutes a plan for creating a product or service. A project has a start date and finish date, WBS, resource assignments and expenses. It can also include risks, work documents and project-specific codes and calendars.

Jan 2008

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Characteristics of a Project j

Ɣ 5 Aspects of a Project ƒ Schedule, Schedule Resource, Resource Cost, Cost Quality and Risk (HSE) Ɣ For a Project Management Software, It covers ƒ Schedule: Timeline (core) ƒ Resource: Man, Material, Plant ƒ Cost: Money y ƒ Risk: Identify, classify and quantify Ɣ Life Span of a Project ƒ Planning: establish baseline when project starts ƒ Controlling: monitoring, updating during project execution ti ƒ Managing: changes, variations and revision ƒ Closing Out: Administrative closure closure, documentation
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Jan 2008

resource (MH) and cost ($) Ɣ Achievable: realistic based on current p productivity y Ɣ Resource Availability: make ready for man.In SMART Way Ɣ Specific: scope of work to be clearly defined Ɣ Measurable: able to measure progress (%). material and plant Ɣ Time-bound: have start and finish date Slide 4 Jan 2008 .Define an Activity .

duration type. j t review i and d establish t bli h b baseline li Jan 2008 Slide 5 . percent completion type – Project environment Ɣ Set up project WBS Ɣ Add a list of activities Ɣ Determine activity’s duration based on volume of work. production rate and past work experience Ɣ Assign A i a WBS to t activity ti it Ɣ Link activities Ɣ Allocate All t resources t to activity ti it f from resource pool l Ɣ Allocate cost to activity Ɣ Schedule S h d l project. calendar resource pool pool.Procedures to Set up a Project Ɣ Add a project to EPS and assign one of OBS Ɣ Set up project calendar. cost account.

manhour and cost and update plan Ɣ Analyze and report project status using earned value method Ɣ Revise baseline when there are substantial changes and the programme can not reflect the actual construction any more Ɣ Manage changes Ɣ Lean construction (last planner) application Slide 6 Jan 2008 .When a Project is on the way… Ɣ Record progress.

. time elapsed) Ɣ Actual Cost AC ( (ACWP. Actual Cost of Work Performed): Actual cost up to data date (BCWP. .Performance Measurement with ith E Earned dV Value l Method M th d : 3 Parameters Ɣ Planned Value PV (BCWS (BCWS. . Budgeted g Cost of Ɣ Earned Value EV ( Work Performed): Budget x Actual completion % (PCT) Slide 7 Jan 2008 . Budgeted Cost of Work Schedule): Budget x Schedule completion p %( (% of original g duration.

spending less than planned as of statused date Jan 2008 Slide 8 .Performance Measurement with Earned Value Method : M Measurement t Index I d Ɣ Schedule Variance (SV): SV=EV-PV > 0. ahead of schedule as of statused date Ɣ Cost Variance (CV): CV=EV-AC > 0.

000 000 (AC or ACWP) ACWP).000= . and we h have spend d $9 $9.$2.Ɣ Suppose we plan to finish an activity by June 1 with ith a b budget d t of f $10 $10.000 000 (PV or BCWS) BCWS).000-$10. It i is now June 1 (data date. BCWP=$10. Slide 9 Performance Measurement with Earned Value Method : An Example Jan 2008 .000.000EV AC $7 000 $9. but t over b budget d t (CV (CV=EV-AC=$7.000). b but t only l 70% (PCT) of the work is complete (EV.000).000 70% $7 000) W We are not t only l behind schedule (SV=EV-PV=$7. or BCWP $10 000 x 70%=$7.000= $3 000) b $3. or measurement date).

categorize and prioritize Ɣ Catagorise and track activity-related work products (deliverables) and documents Jan 2008 Slide 10 .Manage Changes Ɣ Ɣ Ɣ Ɣ Record R d and d control t lb budget d t changes h Record and track issues Define and monitor thresholds Manage risks: identify.

working area available Ɣ Production rate achievable Ɣ Who is the last planner? ƒ Design team leader. Production unit head. Prefer slightly under-loading to ensure smooth work flow from production unit to production unit unit. Area superintendent.Lean Construction Concept p Ɣ It is weekly execution plan Ɣ Executed under trade-based trade based production unit Ɣ What Jobs to Execute? ƒ Constraints removed. resource sufficient. material on hand. Crew foreman Ɣ Job Assignment ƒ No overloading. Go alternative work from the backlog (backlog: incomplete make-ready works from previous period) Jan 2008 Slide 11 . prerequisite work completed. Ɣ What if the plan fail? ƒ Find out root reasons.

match labor & resource Level 4 Weekly Last Planner's Weekly Work Plan Execution of ready activities Purpose Detail Level Level 2 Entire Time Frame project Low Middle Inherited from master schedule Data Date W1 past. Plan for W2 to W6 W3 High Removed Certainty Constraints Existing Jan 2008 Slide 12 . 6 weeks Lookahead and Last Planner Master Schedule Lookahead Schedule Baseline Level 3 6 Weeks CPM sequence. Plan for W2 and W1 past.Master Schedule.

About Ab t Primavera Pi P Project j t Management P6 Jan 2008 Slide 13 .

P6 Module Overview Jan 2008 Global (Enterprise. root of EPS) -> EPS -> Project -> WBS -> Activity Slide 14 .

Ɣ Hierarchal structure on EPS. .P6 Project Management Module: Features Ɣ Centralised database for all project data (data resides id on server) ) Ɣ Layout presentation and grouping based on Work Breakdown Structure (WBS) . OBS. projects. activities. resources and costs with codes and values Jan 2008 Slide 15 . p j .

g. Establish the Environment Ɣ Ɣ Ɣ Ɣ Ɣ Ɣ Enterprise Project Structure (EPS) Organisation Breakdown Structure (OBS) Global Calendars Resource pool udget st structure uctu e Budget Coding structure like project code and activity code ( (for filtering. g grouping p g and data analysis) y ) Jan 2008 Slide 16 .Before Add a Project.

EPS and d OBS Ɣ Enterprise Project Structure (EPS) ƒ Company-wide hierarchical project breakdown Structure Ɣ Organisation Breakdown Structure (OBS) Company-wide wide hierarchical responsible ƒ Company managers for the projects Jan 2008 Slide 17 .

EPS and OBS: Work Side by Side OBS PM1 PM2 PM3 PJ1 PJ2 PJ3 EPS Slide 18 Jan 2008 .

EPS and OBS: An Example OBS P Process Ci il Civil Pi i Piping Equip E i ment Instru I ment El Electrical i l C Construc tion Project A Project B Project oject C Project j D EPS Slide 19 Jan 2008 .

OBS Example Jan 2008 Slide 20 .

EPS Example Jan 2008 Slide 21 .

EPS -> Projects Example Jan 2008 Slide 22 .

customised project-specific WBS Ɣ Play Pl an essential ti l role l i in P6 P6.Work Breakdown Structure (WBS) Ɣ Deliverable-oriented hierarchy Ɣ Continuation from EPS EPS. budget and tracked b earned by d value l f for th the progress Slide 23 Jan 2008 . It can b be assigned OBS. followed by strings of deliverables and decomposing to the bottom level of work package Ɣ Company-wide Company wide standard WBS template Vs Vs. with project the highest level. resource.

WBS Example Jan 2008 Slide 24 .

WBS Example Jan 2008 Slide 25 .

Calendars Ɣ Ɣ Ɣ Ɣ Global Project specific p WBS specific Resource specific Jan 2008 Slide 26 .

Coding Structure: Resource Code Jan 2008 Slide 27 .

Coding Structure: Project Code Jan 2008 Slide 28 .

Resource and Role Ɣ Resource includes ƒ People ƒ Material ƒ Plant Ɣ Role ƒ Required personnel skill and proficiency f level -> Job title and function Ɣ Resource R calendar l d Ɣ Resource limit (availability) (MH / day) Ɣ Resource cost ($ / MH) Jan 2008 Slide 29 .

Resource and Role Role Role 1 (Job Title) Role 2 (Job Title) Role 3 (Job Title) Resource 1 (Personnel ) Resource 2 (Personnel) Resource 3 (Personnel) Resource Slide 30 Jan 2008 .

Resource Example Jan 2008 Slide 31 .

Role Example Jan 2008 Slide 32 .

Budget g and Cost Ɣ Top Top-down down approach: for upper management Ɣ Bottom-up approach: for accurate estimate Ɣ Budget B d t (total) (t t l) and d spending di plan l ( (monthly thl distribution) Ɣ Resource R di dictionary ti and d cost t account t Ɣ Budgeted cost=Budgeted unit (man-hour) x P i per unit Price it ($/MH) f for each h activity ti it Ɣ Roll up to Project. EPS or WBS level Jan 2008 Slide 33 .

Cost Account Example Jan 2008 Slide 34 .

root node of EPS) -> EPS -> Project -> WBS -> Work Package or Activities Jan 2008 Slide 35 . The lowest level is the work package (or activity) Global 9 WBS Resource Cost Calandar Layout 9 9 9 9 9 9 9 9 9 Global (Enterprise.Summary ProjectEPS Node specific Resource -specific Remarks Level 1 is project. Level 2 and down are deliverables.

P6 Jan 2008 Slide 36 .P3 Vs.

xer) PC based. P6 P6 Remarks P3 Project based project Enterprise-wide project management Scope a age e management a age e Project Multiple (EPS).P3 Vs. Level 2 and down: Have more weight deliverables (measurable products and WBS Optional than P3 services). Global Hierarchical Enterprise Project Structure Structure Single (Enterprise) (EPS) Work Project managers for Hierarchical Organisation Breakdown Reposibility Project manager multi-projects. Programme on station Architecture residing on PC Have less weight than Part of category. Structure (OBS) Level 1: project. OBS. grouping and filtering Activity Code Main features P3 function replaced by EPS Driven with * before an Predesessor predesessor Solid relationship line . Programme and data Database on server. Lowest Level: Work package User Usually single user Multiple users PC based 16-bit Server based Oracle For standalone. use MS SQL Server Database Btrieve database or MS SQL server Desktop Engine (MSDE) File StructureMultiple files Single file (.

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