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SAP-FI/CO

SAP: Systems, application and products in data processing FI: Financials: co: controlling Version: 4.7 EE (Enterprise edition) No. of co. working wit 4.!" 4.!c S#$ Started in %&7' (ead )uarters in *ermany E+$: Enterprise +esource $lanning

.rgani;ation Function

$urc ase

$roduct

Sales

Finance

E+$ integrated all t e function ,t facilitate free flow of data among t e functions-departments ERP Packages: S#$, .racle, financials, peoples soft, /##N, 0. 1. Edwards %&7' 2 S#$ +-% 2 +eal time data processing %&34 2 S#$ +-' 2 ,ncluded No. of countries and No. of currencies %&&45s 2 S#$ +-6 2 +-6 Stands for Data structure: %. #pplication ser7er '. 1ata "ase ser7er 6. $resentation %&&& 2 8y S#$.com 2 9e" "ased '444 2 Net wea7er : ,ntegrates information, people and processes. Areas to be covered under FI/CO FI:

%. '. 6. 4. CO: %. '. 6. 4. =. !.

*eneral ledger accounting #ccounts paya"le #ccount recei7a"le #sset accounting

<ost element accounting <ost centre accounting ,nternal orders $rofit centre accounting $roduct costing $rofita"ility analysis.

Integration of %. '. 6. 4. =. Re orts: 8aterial 8anagement 8odule to Financial Sales > distri"ution module to financial module integrate $roduction planning module to controlling module integration 1ata take o7er <losing $rocedure

,n all t e module systems gi7es around '444 reports ?ou can attac t e reports to fa7orites Some important reports you can attac t e reports on desk top. Cross co! an" code transactions: India version: @. 1. S, EAcise and sales taA. Co! anies Act: Sc edule B,: /alance s eet and profit > loss #-<

#asic Settings:

'

*roup <ompany % (yd Dnit


$roduction dept #

<ompany ' /angalore unit

<ompany 6

8um"ai Dnit Ser7. dept

$rod dept /

Fisca$ %ear: ,ndian companies #pril to 8arc C 4 special periods D. S 0anuary to 1ecem"er E&a! $e: #ccount year #pril '44= to 8arc '44! (%' C 4) '=-44-4! 2 $rofita"ility "y #ccount dept 2 %6 %4-4=-4! 2 $rofita"ility "y 8anagement 2 %4 4=-4!-4! 2 $rofita"ility finali;ed "y #uditors 2 %= <reate a proEect <ustomi;ation wit different scenarios @esting S8/ (Small and medium "usiness companies)

'o( to O en SAP O en: 1ou"le click on S#$ Fogon ,con

@ en dou"le click on S#$ class First screen) First fie$d: C$ient: ' clients %. 1e7elopment <lient '. $roduction <lient In t*e I! $e!entation SAP %. <onsultants '. <ompany Staff (<ore @eam 8em"ers) @ e consultants t ey do t e customi;ation in de7elopment client. @ e company staff will do t e testing. @ e customi;ation will "e transferred to client t roug transport re)uests. ,n t e production client you enter your day to day transaction. So!e co! anies t*e" (i$$ give + c$ients %. 1e7elopment client '. @esting client 6. $roduction client C$ient: 344-444-3%4 2 ?ou can copy and gi7e any num"er. ,ser: <ost of $ackage will depend on t e No. of users Ficenses. %44 Dsers Ficense : used "y %444 Employees ,t fiAes t e responsi"ility on employee. ,ser ID: S#$ user: ?ou can use small or capital letters (,t5s not case sensiti7e) Pass(ord: @ e lengt of password 2 8in6 2 8aA3. (,t can "e Numeric, #lp a Numeric, #lp a"ets, and special c aracters. $assword is not case sensiti7e Not possi"le to c ange password more t an once in a day. Fatest = passwords can not "e used $assword can not "e restored. G 8oney is t e password.

-anguage: #long wit t e packages you can get 4% languages. ,f t e language not gi7en or EN 2 1efault Englis ,f you gi7e 1E 2 all fields on screens in *erman. .nce you complete press Enter. .ne user can work in Num"er of sessions at a time (window) 8aAimum is siA (!) %st +ow is called 8enu /ar 'nd +ow 2 standard tool "ar. 6rd +ow is called @itle "ar. 4t +ow is called #pplication tool "ar =: S#$ 8enu Fast +ow is called Status "ar H (@ick) is called Enter. /eside @ick t ere is /oA called command field. @o open a new session from to 8enu "ar se$ect s"ste!s Create session. @o mo7e from one session to anot er session Dse #lt C @a" @o close t e session t e at* is from 8enu /ar S"ste!s End session

'o( to use /ransaction codes 0/C1


$osting of document (' ways)

*o t roug t e pat

Dse transaction code in <ommand field and press enter

Standard codes one common in all o7er t e world /o go back to SAP eas" access screen Dse -N in command field and press enter E&a! $e: For osting of /ransaction: F-23 Account dis $a" 0FS4251

-N is command field and press enter Easy #ccess Dse FS%4N in command field 2 you can directly enter into #ccounts display -N FS%4N 2 c ange session wit new transaction code. -o FS%4N 2 create session wit new transaction code. 'o( to c$ose t*e s"ste!: GFrom t e 8enu "ar se$ect s"ste! -og off. Select yes "utton to Fog off 'o( to un$ock screens: G@ools #dministration 8onitor Fock Entries 0/ransaction code is /5S6431 Select list "utton From t e 8enu "ar select Fock entry delete all. $ress yes "utton to delete all lock entries. 'o( to activate /ransaction codes Pat*: From t e 8enu select eAtras setting 1isplay @ec nical Name (c eck) /oA Enter Set start /ransaction ?ou can make screen as default screen 'o( to set start transaction: From t e 8enu select eAtras set start transaction *i7e t e transaction code If:4'5 (start @ransaction) $ress enter Creation of ro7ect !

*roup <ompanies Dnits ,n S#$ 2 8rou is called as company Co! an" is called as company code. ,nit is called as /usiness areas.

*roup::K #ra7ind group

#ra7ind 8ills Ftd (#8F companies Ftd) ()

#ra7ind Steels Ftd (#SF)

#ra7ind < emicals (#<F)

(yd

8um"ai

/angalore

(yd

8um"ai

/angalore

(yd

8um"ai

/angalore

.@ e consultant does customi;ation at company code le7el @ e company or group is only for information.

Define Co! an": Pat*) S$+. Enterprises Structure 1efinition Financial #ccounts1efine <ompany. (@.<.1E:-N.J%=) @ e company or *roups is only for ,nformation @ is is called customi;ation area (or) configuration area (or) ,mplementation area. %st "utton is called ,8* documentation (1escription pat a"out <ompany) 'nd "utton is called ,8* acti7ity. ,f you want to customi;ation select ,8* #cti7ity. 1ou"le click on ,8* #cti7ity /utton Select New Entries /utton. Enter company name #B* (optional) 7

<ompany name is #ra7ind group Name of t e <ompany' if groups as any second Name Street #meerpet $ostal <ode =44 444 <ity (ydera"ad <ountry one "utton is called drop down "utton or pull down "utton For country select drop down "utton '6! <ountries Select ,N for ,ndia. Fanguage key: select drop down "utton 4% languages Select EN for Englis Currenc": select t e drop down "utton 2 %36 <urrencies. Select ,N+ 2 ,ndian +upee. Select Sa7e "utton or (ctrl C s) /efore sa7ing, t e screen gi7es you latest transport re)uest Select create re)uest "utton (F3) S ort description : F, /asic settings for #ra7ind 8ills Ftd $ress enter $ress Enter once again to sa7ing t e re)uest. ?ou can see t e system data sa7ed. ,t can sa7ed in client 344 #8F <ompany Define Co! an" code: @ools <ustomi;ing ,8* Edit $roEect S#$ reference ,8* "utton (S$+.) Enterprises structure definition Financial #ccounting Edit, copy, delete, c eck company code. (@.<.1E:-N.J4') 1ou"le click on ,8* #cti7ity "utton. 1ou"le click on Edit company code data

Select new entries "utton. <ompany code #8F (8aA 4 c aracters) <ompany Name #ra7ind 8ills Ftd <ity (yd <ountry ,N <urrency ,N+ Fanguage EN .nce you can complete t e data, select sa7e "utton or (ctrl C s). It gives a big screen /it$e: <ompany 5a!e: #ra7ind 8ills Ftd. Address: Street #meerpet $ostal code =44 444 <ity (yd <ountry ,N .nce you complete press Enter ?ou can enter it gi7es you latest re)uest @o c oose your re)uest select drop down "utton "eside +e)uests num"er it gi7es t e entire re)uest. Select your re)uest num"er press Enter to sa7e in t e re)uest. It saved in t(o $aces %. <lient 344 '. +e)uest Assign co! an" code to co! an": (@.<.1E:-N.J%!)

&

Pat* is S$+. Enterprise structure #ssignment Financial #ccounting #ssign company code to company. 1ou"le click on ,8* #cti7ity "utton. S*ortcut: Select position "utton *i7e you company code #8F press Enter. For company code (#8F) #ssign <ompany (#B*) select sa7e "utton or (ctrl C s) $ress Enter to sa7e your re)uest. Define #usiness Areas: (@.<.1E:-N.J46)

/usiness #reas assignment to company code is not re)uired. @ e same /usiness area can "e used "y any company code. Pat*: S$+. Enterprises structure definition financial accounting define "usiness area 1ou"le click on ,8* #cti7ity "utton Select new entries "utton. <ode 8ay "e numerical or < aracters 2 8aA 4 Code: A6' '"derabad business Area. A6# #anga$ore #usiness Area A66 6u!bai #usiness Area Select sa7e "utton or (ctrl C s) Select drop /oA. $ress enter to sa7e in your re)uest. C*art of Accounts: %. <ommon set of #ccounts accounting coding s ould "e same, and t en only you can compare and consolidate "etween company code or "usiness areas. 3. Se arate set of Accounts:

%4

6. 8rou c*art of Accounts: ,n t is case you a7e to gi7e ' No (<ompany code Num"er C *roup code Num"er) G<ompanies t ey follow common set of #ccounts < art of #ccounts name 1escription 8aintenance language Fengt of t e #ccount Num"er 8aA %4 digits /ut companies are normally using ! digits. Pat* of c*art of Accounts S$+. Financial #ccounting *eneral Fedger #ccounting *-F #ccounts 8aster +ecords $reparation Edit c art of #ccounts list 1ou"le click on ,8* #cti7ity "utton 0/.Code O#4+1 From t e 8enu select system status s ort cut Select New Entries "utton < art of #ccounts :::K #8F (8aA 4 c aracters) 1escription < art of #ccounts for #ra7ind *roup 8aintenance Fanguage ::K Select Englis Fengt of *-F #ccount no: enter ! <ontrolling integration Select 8anual creation of cost element *roup c art of #ccounts /lank Dnder status /locked 1eselect /locked < eck /oA Dse of /lock is to a7oid duplicate #ccounts creation. .nce you complete you can select sa7e "utton $ress Enter to sa7e in your re)uest. Assign Co! an" Code to c*art of Accounts: Pat*: S$+. Financial #ccounting *eneral Fedger #ccount*-F #ccounts 8aster +ecords $reparations #ssign company code to c art of #ccounts. 0/. code O#931

%%

Select $osition /utton *i7e t e <ompany code #8F press Enter. For t e company code #8F assign c art of accounts #8F Select sa7e "utton or (ctrl C s) "utton $ress Enter to sa7e your re)uest. Account 8rou s: %. Fia"ilities : '. #ssets : 6. ,ncome: 4. EApenditure: %.series '.series 6.series 4.series

Pat*: S$+. S#$ +ef ,8* Financial #ccounting *eneral Fedger #ccounting *-F #ccounts 8aster +ecords $reparations 1efine #ccount *roup 0/ransaction code O#D:1 Select New Entries "utton. C*art of Accounts: *i7e t e c art of #ccounts ::K #8F C*art of accounts #8F #8F #8F #8F #8F #8F #8F #8F #8F #8F #8F #8F #8F Account grou S<$F +S$F #<1N S<FN DNSF <F$+ F#S@ <#S@ S#FE .@(+ ,N<+ +8<N $+SN 5a!e S are <apital +eser7es > Surplus #ccumulated depreciation Secured Foans Dnsecured Foans <urrent lia"ilities >pro7isions FiAed assets <urrent #ssets, Foans and ad7ance Sales .t er ,ncome ,ncrease-1ecrease in stocks +aw 8aterial consumption $ersonnel <ost Fro! Account %44444 %44%44 %44'44 %44644 %44444 %44=44 '44444 '44%44 644444 644%44 644'44 444444 444%44 /o Account %444&& %44%&& %44'&& %446&& %444&& %44=&& '444&& '44%&& 6444&& 644%&& 644'&& 4444&& 444%&&

%'

#8F #8F #8F #8F

8F+* #18N ,N@+ 1E$+

(Staff cost) 8anufacturing #dministration ,nterest 1epreciation

444'44 444644 444444 444=44

444'&& 4446&& 4444&& 444=&&

.nce you complete select sa7e "utton or (ctrl Cs) sa7e in your re)uest.

Retained Earnings Account: ?ear Ending $>F #ccount /alance Surplus in $>F #-<s transfer to +eser7es > Surplus. /alance s eet #ccount "alance carry forwards to neAt year .pening /alance for neAt year. #ssign one #ccount for retained earnings %44%44. Pat*: S$+. Financial #ccounting *eneral Fedger #ccounting *-F #ccounts 8aster +ecords $reparations 1efine +etained Earnings #ccounts. 0/. Code O#;+ *i7e your c art of #ccounts #8F $ress Enter. P<- State!ents Accounts /" e J Select sa7e "utton or (ctrl C s) ,t gi7es t e 8essage, #ccount %44%44 not created in c art of #ccounts #8F ,gnore t e message press Enter. $ress Enter once again to sa7e in your re)uest. Fisca$ %ear ,ndian <ompany 2 #pr to 8arc C 4 Special $eriods 2B6 Account %44%44

%6

D.S.<ompany

: 0an to 1ec C 4 Special $eriods :L4

'o( to convert Ca$endar "our Periods to Accounting "our eriods Pat*: S$+.. Financial #ccounting Financial #ccounting *lo"al settings fiscal year 8aintain fiscal year 7ariant (8aintain s ortened fiscal year) 0/. Code O#3=1 Select position "utton *i7e fiscal year 7ariant 2B6 Enter Select fiscal year 7ariant 2 B6 1ou"le click on period5s folder Select "ack arrow (or) F6 Select new entries "utton Fiscal 7ariant *i7e #6 : 8aA ' c aracters 1escription #pril 2 8arc C 4 special periods 1eselect: year dependant c eck /oA 1eselect calendar year c eck /oA No. of posting periods %' No. of special periods 4 .nce you complete select sa7e "utton (or) (ctrl Cs) Sa7e in your re)uest Select fiscal year 7ariant: #6 1ou"le click on period5s folder Select new entries "utton. Conversion tab$e: 8ont 0anuary (%) Fe"ruary (') 8arc (6) 1ays 6% '& 6% %4 $eriod %4 %% %' ?ear s ift :% :% :%

#pril (4) 64 % 8ay (=) 6% ' 0une (!) 64 6 0uly (7) 6% 4 #ugust (3) 6% = Septem"er(&) 64 ! .cto"er (%4) 6% 7 No7em"er (%%) 64 3 1ecem"er (%') 6% & .nce you complete select sa7e "utton or (ctrl C s) Assign co! an" code to a fisca$ "ear variant

4 4 4 4 4 4 4 4 4

S$+. Financial #ccounting *lo"al Settings Fiscal ?ear #ssign <ompany <ode to a fiscal year 7ariant (/.Code is O#+>1 Select position /utton ,gnore t e 8essage press Enter *i7e your <ompany <ode #8F $ress Enter For company code #8F, #ssign Fiscal ?ear 7ariant B6 (or) #6 Select sa7e "utton (or) (ctrl C s) ,gnore t e 9arning 8essage $ress Enter $ress Enter to sa7e in your re)uest. Docu!ent /" es and 5o. Ranges Stores (factory) +E 46 '4444% @o 644444 Sales (1epot) +B 4' %4444% @o '44444 #ccounts(<ity office) S# 4% % @o %44444

1ocument type Num"er +ange Num"er +ange ,nter7als

Pat*: S$+. Financial #ccounting Financial #ccounting *lo"al Settings 1ocument 1ocument (eader 1efine document types. 0/. Code O#A>1. Select position /utton *i7e t e document type S#. $ress Enter.

%=

Select @ype: S# Select details "utton Note down to No. +ange 4% Select No. +ange ,nformation "utton. *i7e your company code #8F Screen S*o(s: ,nter7als ,t s ow w at no. we are gi7e Status < ange status ow many documents we a7e posted. ,nter7als < ange inter7als to gi7e document Num"er. Select c ange ,nter7als "utton. Select ,nter7als "utton. *i7e t e Num"er +ange 2 4%. ?ear 2 '44! From Num"er% to Num"er %44444 <urrent Num"er 2 4 1eselect EAternal c eck "oA. $ress Enter Select sa7e "utton. Num"er range inter7als can not "e transferred to production client. ,gnore t e message. $ress Enter. S#$ also gi7es 7ouc er num"ers in two ways. EAample: Scenario: - I 4% 4% 4% Same session for eac year. Scenario: -II 24 ==== 0An" "ear1 0?e do not kno( *o( !an" docu!ent (e *ave osted in eac* "ear1 '44! '447 '443 % 2 %44444 % 2 %44444 % : %44444

5ote: Co! anies nor!a$$" fo$$o(s Scenario I. Fie$d status variant < fie$d status grou s #t t e time of entry t e system gi7es 74 fields.

%!

E&a! $es: Muantity, teAt, "usiness area, 7alue date. (#round %44 fields to use, all t e fields are (74 de"its C 74 credits). ?ou can make any field as %. Surplus field 2 Field will not "e 7isi"le. '. +e)uired field 2 @o enter t e 7alues. 6. .ptional field 2 < oice to enter or not enter. Entry lay out "ased on field5s selection in t e field status group w ic is assigned to *-F #ccount. Fie$d Status grou one Created under fie$d status variants and fie$d status variant is assigned to co! an" code: E&a! $e: <as #-< 1r @o S are <apital #-< @eAt > /usiness area Re@uired fie$ds

E)uity s are capital (*eneral) <as #ccount /ank #ccount

@eAt > /usiness area Re@uired fie$ds @eAt > /usiness area > Re@uired fie$ds Balue date

Pat*: S$+. Financial #ccounting Financial #ccounting *lo"al settings document Fine ,tem <ontrols 8aintain field status 7ariants. Select field status %444 Select copy as "utton < ange t e field status 7ariant #8F Fie$d status na!e: Field status 7ariant for #8F $ress Enter Select copy all "utton. No. of dependent entries copied 4=. Enter. Select sa7e "utton (or) (ctrl C s). Sa7e in your re)uest Select field status 7ariant #8F 1ou"le click field status group folder Se$ect 8224 A 8enera$ and doub$e c$ick on 8enera$ data. %7

@eAt make it re)uired entry field. Select neAt group "utton. Select neAt page or page down "utton. Select re)uired entry for "usiness area. Select sa7e "utton (or) (ctrl C s). Se$ect 22; #ank Accounts and doub$e c$ick. 1ou"le click on general data. @eAt field make it re)uired entry field. Select new group "utton. Select neAt page (or) page down "utton. /usiness area make it re)uired entry field. Select neAt group "utton ' times. Balue date make it re)uired entry field. $ress sa7e "utton Assign co! an" code to fie$d status variant: Pat*: S$+. Financial #ccounting Financial #ccounting *lo"al settings document Fine item controls #ssign company code to field status 7ariants. Select position "utton. *i7e your company code #8F. Enter. For company code #8F, #ssign field status 7ariant #8F Sa7e, sa7e in your re)uest. Posting eriods: a. 1efine posting period 7ariant. ". #ssign posting periods to company code. c. 1efine open and close periods for 7ariant. %3

#pril, '44! to 8arc '447 Fiscal year '44! If co! an" is co! $eted @uarter$" resu$ts 0uly '44! to 8arc '447 (4, '44!) to (%', '44!) Define osting eriod variant: Pat*: S$+. financial accounting financial accounting *lo"al settings document posting periods define 7ariants open posting periods. Select new entries "utton. *i7e t e 7ariant #8F. *i7e t e name posting period 7ariant for #8F. Select sa7e "utton (or) (ctrl C s). Sa7e in your re)uest Assign variants to co! an" code: Pat*: S$+. Financial #ccounting Financial #ccounting *lo"al settings document posting periods #ssign 7ariants to <ompany code. Select position "utton. *i7e your company code #8F. $ress Enter. For <ompany code #8F 2 #ssign 7ariant #8F. Sa7e, sa7e in your re)uest.

Define o en and c$ose osting eriods: Pat*: S$+. Financial #ccounting Financial #ccounting *lo"al settings document $osting periods .pen and close posting periods. Select New Entries "utton. Select 7ariant #8F.

%&

# 2 for #ccount @ype. Select C 7ariant for all accounts type From #ccount 2 /lank @o #ccount 2 /lank. From period % is N 4 (0uly) ?ear is '44=. @o period is N %' (8arc ) ?ear is '44!. If Audit is not over 06arc* 3229 to 6arc* to 32291 (4+B 322;1 04+B 322;1 From period %6 (special $eriod) 2 ?ear '44= @o $eriod %6 (Special $eriod) 2?ear '44= Aut*oriCation 8rou : #ut ori;ation will gi7e to some persons like 8anager (#ccounts) 2,1, 1y. 8anagers (#ccounts) 2 ,1 at user le7el. .nce you complete select sa7e "utton (or) (ctrl C s). $ress enter to sa7e in your re)uest. Pat* for osting eriods at user $eve$: Pat*: #ccounting Financial #ccounting *eneral Fedger En7ironment current setting .pen and close posting periods 0/. Code is S DA-R D E>22+9:31.

'o( to give t*e transaction code (*en "ou get SPRO Pat*: S$+. from t e 8enu select additional information, once again additional function display key ,8* acti7ity. 5ote do(n t*e $ast : 0O##O1 0O#;31 0O##P1. ./=' (is open and closing periods).

'4

/o$erance grou s for 8/- Accounts 03 t" es1

8/- Accounts 0/o$erance 8rou 1

E! $o"ee 0/o$erance 8rou 1

O en Ite! 6anage!ent Dsed for 7endors-customers-/alance s eet #ccounts w ere clearing is re)uired .ut standing eApenses #-< Salaries %,44,444 /ank cas %=,44 9ages %,44,444 4 +ent %=,444 ?e can see t*e ite!s in t*ree (a"s: 4. O en Ite!: 9e can see only outstanding 2 $aya"le ,tem. 3. C$eared: 9e can see only cleared ,tem 2 $aid ,tem. +. A$$: 9e can see all items included $aid-$aya"le ,tems. /o$erance 8rou : #mount # %444 / 4 $ercentage 4O =O

< ,f you commission is paya"le %444'4 only paid %44444 t e remaining "alance ('4-:) may "e transferred to payment difference #ccount (or) paya"le ($artial payment). Disadvantages: a. ,t gi7en at account le7el and not at transaction le7el ". No fleAi"ility. Pat*: S$+. Financial #ccounting *eneral Fedger #ccounting /usiness transactions .pen item clearing clearing differences define @olerance group for *-F #ccounts. Select new entries "utton. <ompany code: #8F @olerance group: /lank.

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Name of tolerance group: @olerance group for #8F. 1e"it amount 2 4 <redit amount 2 4 $ercentage of de"it 2 4 $ercentage of credit 2 4 1eselect 7alue date (B1) c eck "oA Select sa7e "utton (or) (ctrl C s) Sa7e in your re)uest Va$ue date 0effective date1 ,f , recei7ed term loan from ,.1./., on %=-47-4! ,f , deposited in /ank on %7-47-4! 1ocument date: %7-47-4! $osted date: %7-47-4! FVa$ue date: %=-47-4! (effecti7e date) /o$erance grou for e! $o"ees

'ere (e give user (ise u

er $i!its for osting

#mount per document #mount per o en ite! #ccount item O en ite!: Bendors-customers. <as discount $ayments difference we can accept. FPat*: S$+. Financial #ccounting *eneral Fedger #ccounting "usiness transactions .pen item clearing clearing differences

''

Select new entries "utton *roup /lank <ompany <ode #8F #mount document 2 &&&&&&&&&& #mount for open item account item 2 &&&&&&&&&& <as discount per line item: %4O Per!itted a"!ent differences: /lank Select sa7e "utton or sa7e "utton $ress enter to sa7e your re)uest.

Sa$es /a&
Ca$cu$ation rocedure C /asic EAcise AAA AAA AAA

Sales @aA on (/asic C EAcise) It is te! orar" assign!ent 8/- Accounts ,n @aA Ds (Sales @aA DS#) ,N @aA ,nd (Sales @aA ,ndia) P @aA DS ,N is assigned to company code #8F '6

Pat*: S$+. Financial #ccounting Financial #ccounting *lo"al Setting @aA on sales or purc ases /asic settings #ssign country to calculation procedure. Select position "utton *i7e t e country ,N for ,ndia Enter For country ,N #ssign @aA DS (Sales @aA DS#) Sa7e. $ress enter to sa7e in your re)uest. 8$oba$ Para!eters %. Enter *lo"al $arametersQ Pat*: S$+. Financial #ccounting Financial #ccounting *lo"al settings <ompany code Enter *lo"al parameters. Select position "utton *i7e your company code #8F $ress Enter Select company code #8F Select details "utton Select /usiness area financial statements c eck "oA Select propose fiscal year c eck "oA Select 1efine default 7alue date c eck "oA Se$ect negative osting a$$o(ed c*eck bo& 9 en you re7erse a document it reduces from t e same side. EA: : <as #-< 1r @o E)uity s are capital =44444 =44444

#nd anot er posting for 644444 $eriods 1e"it <redit /alance for t e mont "alance <umulati7e

'4

% ' 6 4 (0uly) = ! 7 3 & %4 %% %' %6 %4 %= %!

34444 4

344444

344444

,f t e 'nd Entry 644444 is wrongly entered in e)uity s are capital 2 #ctual entry in preference s are capital. Reversa$ A/C %. E)uity s are capital #-< 1r 644444 @o <as #-< 644444 '. <as #-< 1r 644444 @o preference S are capital 644444 (.r) Rectification Entr" E)uity s are capital #-< @o $reference s are capital #-< /*en t*e E@uit" S*are Ca ita$ Su!!ar" is $eriod s % ' 6 4(0uly) = 1e"it <redit /alance for t e 8ont <umulati7e "alance 644444 644444

64444 4

=44444

=44444

=44444

'=

! 7 3 & %4 %% %' %6 %4 %= %! Select additional details "utton 4&# 2 $#N ($ermanent #ccount No) 4&/ 2 @1S No (@aA deduction of source) $#N > @1S Num"er gi7en at company code le7el @1S No. #$ &4=!73&4! $#N No. #$ 73&4444 # Select "ack arrow and sa7e Sa7e in your re)uest 8enera$ $edger !aster creation 08/- 6asters1 8/- 6asters created at Fie$d %ear: < art of #ccounts #rea *-F #ccount No. #ccount group $>F #-< (or) /-S #-< S ort @eAt Fong @eAt <ompany <ode #rea #ccount <urrency @olerance group .pen item management Fine item display S ort Ley Field status group <entrally ,t a7ing "ot c arts of #ccount fields C company code #rea fields.

/o c*eck Account grou s for giving Account no.s

'!

Pat*: S$+. Financial #ccounting *eneral Fedger #ccounting *-F #ccounts 8aster +ecords $reparations 1efine account group 0/.Code O#D:1 Select position "utton *i7e your c art of accounts #8F Enter +eser7es > Surplus E)uity s are capitals <urrent #ssets : : : %44%44 to %44%&& %44444 to %444&& '44%44 to '44%&&

Creation of 8/- 6aster 0user $eve$s1 Pat*: #ccounting Financial #ccounting *eneral Fedger 8aster records ,ndi7idual processing <entrally 0/. Code FS221 *i7e t e *-F #ccount No: %44%44 <ompany code #8F From t e 8enu select *-F #ccount create Select t e #ccount group: +eser7es > Surplus Select /alance S eet #-< +adio "utton S ort @eAt 2 Surplus in $-F #ccount *-F #ccount Fog @eAt 2 Surplus in $rofit and Foss #-< Select <ontrol data @a" Select only "alances in currency c eck "oA @olerance group /lank Select Fine ,tem display c eck "oA 5ote: A$$ Accounts give $ine ite! dis $a" c*eck bo&. '7

Sort key Select 44% posting date Select create-"ank-interest ta" Field status group Select 44% *eneral Select sa7e "utton (or) (ctrl C s)

3. One !ore 8/- Account A FS22 *i7e t e *-F #ccount no: %44444 <ompany code #8F Select wit @emplate "utton *i7e *-F #ccount No. %44%44 <ompany code #8F $ress Enter Select t e #ccount *roup: S are <apital < ange t e S ort teAt to e)uity s are capital < ange t e *-F #ccount long teAt e)uity s are capital .t er fields are common Select sa7e "utton (or) (ctrl C s) 8ive t*e 8/- Account 5o. 322422 <ompany code #8F Select wit @emplate "utton (w:@emplate) *i7e t e *-F #ccount no. %44%44 (+eser7es > Surplus)

'3

<ompany code #8F $ress Enter < ange t e #ccount group to <urrent #ssets > Foans and #d7ances < ange s ort teAt to cas account < ange *-F #ccount log teAt to cas account Select create-"ank-,nterest ta" < ange t e field status group *44= (/ank #ccounts) Select rele7ant to cas flow c eck "oA Select sa7e "utton (or) (ctrl C s). /o give t*e $ist of Accounts created Select drop "utton "eside *-F #ccount No. (.r) (@. code ./14) @ e screen is called as 8atc code. *i7e t e company code #8F Enter ,t gi7es t e w at #ccounts t at are created. Posting of /ransactions Pat*: #ccounting Financial #ccounting *eneral Fedger 1ocument entry *eneral posting (F:4') 1ocument date: $arty "ill date F4 2 <alendar. F' : Selection of date. Posting date : Ser7er date, Fedger updating "ased on posting date period comes automatically. +ef 2 $arty /ill No 1ocument No: @ype: S# <ompany code: #8F <urrency 2 ,N+ @o differentiate "etween de"it and credit ?ou are using posting key '&

Posting ke" ($S@ Ley) 44 2 *-F #ccount de"it =4 2 *-F #ccount credit Select posting key: 44 @ e neAt field is account: Select #-< No: '44%44 $ress Enter *i7e t e amount %44444 @ e fields are come on t e "asis of selection of Field Status *roup /usiness #rea: #8( ((ydera"ad /usiness area) @eAt enter: E)uity s are capital receipt Select posting key: Select =4 For #ccount: Select t e drop down "utton *i7e t e company code #8F #nd press Enter Select #ccount No: %44444 (E)uity S are <apital) $ress Enter ?ou can make Enter amount manually i.e. %44444 (or) Enter G (G makes de"it and credit e)ual) /usiness area: #8( /e&t: Enter (C) (plus): <opying t e latest line item narration (or) make manually $ress Enter From t e menu select docu!ent si!u$ate ,n once document you can post up to &&& line item in a document

64

1e"it will "e wit out sign <redit will "e wit 8inus (:) sign .nce you complete select sa7e "utton or (ctrl C s) ,t gi7es t e message document I%5 was posted in company code #8F. 'o( to vie( t*e $atest docu!ent From t e menu select docu!ent dis $a" Select display document eader "utton (F=). C*ange docu!ent Pat*: #ccounting Financial #ccounting *eneral Fedger 1ocument < ange 0/ransaction code F#231 $ress Enter 1ou"le click on %st line item Enter 9e can c ange only 7alue date, assignment and teAt 'o( to vie( t*e docu!ents: Pat*: #ccounting Financial accounting *eneral Fedger 1ocument 1isplay 0/ransaction code 0F#2+1 Select document list "utton *i7e your company code: #8F *i7e t e document type: S# @o gi7e t e posting date: From and to (Specific date) @o 7iew t e document posted "y a particular user From t e menu select edit dynamic selections (s ift C F4) *i7e t e user name: S#$ user Select eAecute "utton (F3) 1ou"le click on document No.% ,t s ows t e document 6%

Dis $a" -edger


Pat*: #ccounting Financial #ccounting *eneral Fedger #ccount 1isplay /alance 0/ransaction code FS4251 @o gi7e multiple #ccounts 2 Select rig t arrow "eside *-F #ccount @o 7iew continuous num"er select ranges ta" (it* green ound s"!bo$ @o eAclude any account select singly 7alues ta" (it* GRedH $ound sym"ol *reen 2 ,nclusion +ed 2 EAclusion .nce you complete select copy "utton @o gi7e singly #ccount Select drop don "utton "eside *-F #ccount *i7e your company code #8F $ress Enter Select your account num"er %44444 2 E)uity s are capital *i7e your company code #8F Fiscal year '44! /usiness #rea, select #8( Select eAecute "utton (F3) 1ou"le click on <umulati7e "alance amount 1ou"le click on document No. % Select call up document o7er 7iew "utton Select "ack arrow

'o( to create o(n $ine $a"out: 6'

Select c ange layout "utton Select t e fields w ic one not re)uired under column content 1ocument no, #mount, @eAt not select Select rig t arrow (or) (ide selected field5s "utton For t e idden fields column select posting date, Select left arrow (or) s ow selected field5s "utton. C*ange t*e co$u!n ositions: 1ocument N4. S ould "e one (%) $osting date s ould "e two (') @eAt s ould "e t ree (6) #mount in local currency (4) @eAt column lengt c ange to 6= For amount in local currency 2 Select total c eck "oA Select copy "utton. 'o( to save t*e $a"out 3 -a" notes 4. ,ser s ecific 3. Co!!on to A$$. ,ser s ecific: ,t can "e sa7ed wit any num"er or name. Co!!on to a$$: ,t s ould "e sa7ed wit -any num"er or name Select sa7e lay out "utton (ctrl C F%') Fay out: -#8F 1escription: Standard layout for #8F Select sa7e "utton (or) (ctrl C s). 'o( to c*oose "our $a"out From t e 8enu select se$ect $a" out button Select -#8F

66

'o( to !ake defau$t $a"out Pat*: #ccounting Financial #ccounting *eneral Fedger En7ironment Dser parameters Editing options (@. <ode F/44) Select Fine ,tems @a". For default select on screen under *-F #ccount layout Select -#8F Select sa7e "utton *o and see t e *-F #ccount $at FS%4N Select *-F #ccount No. '44%44 (cas account) <ompany code #8F Fiscal year '44! /usiness area : #8( Select eAecute "utton (or) F3 1ou"le click on cumulati7e "alance Accrua$/deferred docu!ent a. Creation of + 8/- Accounts i) Salaries #-< 2 $ersonnel cost ii) +ent #-< 2 #dministration iii) .utstanding eApenses 2 <urrent lia"ilities > pro7isions ") 1efine re7ersal reason and re7ersal reason s ould allow us to re7erse on any day. c) Creation of accrua$/deferred docu!ent .ne pro7ision is today date and one for mont ending date. '4-47-4! : +ent 6%-47-4! : Salaries d. Reversa$ of accrua$/Deferred docu!ents Creation + 8/- Accounts: ,n t is case first to c eck #ccounts groups for gi7ing #ccount group *i7e t e @ransaction <ode ./14 Select position "utton 64

*i7e t e c art of #ccounts #8F Enter. Note down personnel cost range 444444 to 444%&& Note down t e range for administration 444644 to 4446&& Note down t e range for current Fia"ilities > pro7isions %44=44 to %44=&& Creation of 8/- 6asters 0FS221 *i7e *-F #ccount No. 444%44 <ompany code: #8F Select wit template "utton *i7e *-F #ccount No: %44444 (E)uity s are capital) <ompany code: #8F $ress Enter. C*ange t*e account grou to ersonne$ cost Select $>F Statement #ccount +adio /utton < ange s ort teAt to salaries account. < ange *-F #ccount Fong @eAt to Salaries #ccount .t er fields are common. Select sa7e "utton (or) (ctrl C s).

'. 8/- Account 5o: :22+22 <ompany code: #8F Select wit template "utton *i7e *-F #ccount No: 444%44 (salaries #-<) Enter. < ange t e #ccount group to administration. < ange t e s ort teAt: < ange to +ent #ccount 6=

*-F #ccount long teAt: < ange to +ent #ccount Sa7e. 6. 8/- Account 5o. 422;22 <ompany code: #8F. Select wit template "utton. *i7e *-F #ccount No: %44444 (E)uity s are capital) <ompany code #8F Enter. < ange t e #-< group to current lia"ilities > pro7isions < ange s ort teAt > long teAt to outstanding eApenses. Select control data ta". Select open item management c eck "oA. Sa7e.

Reversa$ Entries
Define: +e7ersal reason and re7ersal reason s ould allow is to re7erse on any day. Pat*: S$+. Financial #ccounting *eneral ledger accounting /usiness @ransactions #dEustment posting-+e7ersal 1efine reasons for re7ersal 0/. code: F#S41 Select new entries "utton. +eason is 4% (@eAt field). *i7e t e teAt accrual-deferral document. *i7e t e document date: '3.47.4!

6!

@ype: S# <ompany <ode: #8F. +e7ersal reason: 4%. +e7ersal date: 4%.43.'44!. $osting Ley: 44 #-< No: 444644 (+ent #ccount). Enter. *i7e t e amount +s. %4444-: /usiness area 2 #8( @eAt: +ent pro7ision for 0uly. $osting Ley: =4 #ccount No: %44=44 (.utstanding eApenses) Enter. #mount: IG5. /usiness #rea: #8(. @eAt: IC5 1ocument Simulate and sa7e.

Sa$ar" Provision
Sa!e Pat*: F#S4. *i7e t e document date and posting date: 6%.47.4!. @ype: S#. <ompany code: #8F. +e7ersal reason: 4%. $osting Ley: 44 #-< No: 444%44 (Salaries #ccount), Enter. ,gnore t e warning message, $ress Enter. *i7e t e amount +s.'44444.

67

/usiness #rea: #8(. @eAt: Salary pro7ision for 0uly. $osting Ley: =4 #-< No. %44=44 (.ut standing eApenses). Enter. #mount: IG5 /usiness #rea: #8(. @eAt: IC5 1ocument Simulate and sa7e.

Reversa$ Accrua$/Referra$ docu!ent Pat*: #ccounting Financial #ccounting *eneral Fedger $eriodic process <losing Baluate +e7ersal accrual referral 1ocument. /ransaction Code: F E4 *i7e t e company code: #8F. *i7e t e re7ersal posting date: 4%.43.'44!. Select teAt new c eck "oA. Select eAecute documents "utton. Select re7erse documents "utton. O en ite! !anage!ent Bendor #ccounts <ustomers #ccounts /alance s eets #ccounts w ere clearing re)uired. 63

$ro7ision 2 payment 2 outstanding eApenses +eco7ery 2 payment 2 $F, @1S ,n *-F 8asters we a7e to select open items management c eck ,, (+efer @olerance *roup) + Scenarios: Full clearing 2 $artial clearing 2 +esidual clearing $ro7ision $ayment : $artial clearing 2 +esidual clearing

4. Fu$$ C$earing Scenario: 4. Rent Provision: Dser transaction code: F:4' *i7e t e document date: '3.47.4! @ype S#: <ompany code: #8F: $osting key: 44 #ccount No: 444644 (+ent #ccount) Enter. #mount is ==== /usiness area: #8( +ent pro7ision for 0uly. $osting Ley: =4 #-< No: %44=44 (.utstanding eApenses) Enter. #mount: IG5 /usiness #rea: #8(.

6&

@eAt: IC5 1ocument Simulate and sa7e. 3. 'o( to vie( o en ite! re aid A/C Pat*: #ccounting Financial #ccounting *eneral Fedger #ccount display-c eck line items 0/. Code: F#-+51 *i7e t e *-F #ccount No. %44=44 (outstanding eApenses). <ompany code: #8F. Select open items radio "utton. Select eAecute "utton. +. Outgoing a"!ent (it* c$earing: Pat*: #ccounting Financial #ccounting *eneral Fedger 1ocument entry out going $ayment 0/. Code: F -2>1 *i7e document date: '3.47.'44!. @ype: S#. <ompany code: #8F. <learing @eAt: .ut going payment #ccount under "ank data: '44%44 <as #-<. /usiness #rea: #8(. #mount: ====. @eAt: .ut going payment. #ccount under open item selection: %44=44 (.utstanding eApenses). #ccount @ype: IS5 comes "y default. IS5 stands for *-F #ccounting. Select process open items "utton. 1ou"le click on ==== paya"le. 1ocuments simulate and sa7e. 44

:. 8o and see t*e 8/- Account 0F#-+51 *i7e *-F #ccount No: %44=44. <ompany code: #8F. Select cleared items radio "utton. EAecute. Select "ack arrow. Select open items radios "utton. EAecute. $artial clearing 2 Net paya"le /o c*eck (*at ste s "ou *ave done in "our reverse. Pat*: S$+. Financial #ccounting *lo"al Settings <ompany code Enter *lo"al $arameters. Select your company code: #8F. Select details "utton. From t e menu select utilities. < ange re7erses (customi;ation) Select t e folder for your re7erse no. Select su" folder customi;ing ta"le. Partia$ c$earing 6et*od: Bendors-<ustomers : 4. Rent rovision F-231: 1ocument date: 6%:47:'44!. @ype: S#. <ompany code: #8F. Reference #i$$ 5o. 43+:. Posting Ie": :2 #ccount No: 444644 (+ent #ccount). Enter. #mount: =4444. /usiness #rea: #8(. 4%

/e&t: +ent pro7ision for 0uly Posting Ie": =4 #ccount No. %44=44 (.utstanding eApenses) Enter #mount: IG5 /usiness #rea: #8( @eAt: IC5 1ocument Simulate > Sa7e. Out going a"!ent using artia$ c$earing !et*od /ransaction code: F -2> 1ocument date: 6%:47:4! @ype: S# <ompany code: #8F +eference: %'64 C$earing /e&t: Out going a"!ent #ccount: '44%44 (<as -/ank #ccounts) /usiness #rea: #8( #mount: %=,444 @eAt: .ut going payment Account: ,nder o en ite! se$ection %44=44 (.utstanding EApenses) #ccount type: S comes "y default Select process open items "utton Leep t e cursor t e amount fields of t e line items against w ic we want adEust Select $artial payment ta" ,t creates payment amount column 1ou"le click on Net amount =4444 1ou"le click on payment amount =4444 4'

1ocument simulate ,t gi7es t e message correct t e marked line item 1ou"le click on "lue font line item @eAt Enter IC5 Sa7e (or) (ctrl Cs) 8o and see t*e 8/- Accounts 0F#-+51 *i7e t e *-F #ccount No: %44=44 <ompany <ode: #8F Select open items radio "utton EAecute Select c ange layout "utton From t e idden fields column select reference field Select R@eAtS field under column content Select left arrow (or) s ow selected fields5 "utton Select copy "utton Leep t e cursor on reference field Select su" total "utton 6aking t*e ba$ance a"!ent and c$earing t*e account (/ransaction code F-2>) 1ocument date: 6%:47:4! <ompany code: #8F +eference: %'64 <learing teAt: .ut going payment #ccount No: Dnder /ank data: '44%44 /usiness #rea: #8( #mount: 6=444 @eAt: .ut going payment Account: Dnder open item selection 2 %44=44 (.utstanding eApenses) #ccount type: IS5 comes "y default Select process open items "utton 1ou"le click on paya"le #mount =4444 1ou"le click on part paid amount: %=444

46

1ocuments simulate and sa7e 8o and see t*e 8/- Account: 0F#-+51 *i7e *-F #ccount No: %44=44 <ompany <ode: #8F Select clear items radio "utton EAecute Residua$ Pa"!ent 0Residua$ c$earing1 4. Rent Provision 0F-231 1ocument date: 6%:47:'44! @ype: S# <ompany code: #8F $osting Ley: 44 #ccount No: 444644 (+ent account) Enter #mount: !4444 /usiness #rea: #8( /e&t: +ent pro7ision for 0uly Posting Ie": =4 #ccount No: %44=44 (.utstanding eApenses) Enter #mount: IG5 /usiness #rea: #8( @eAt: IC5 1ocument Simulate > sa7e Outgoing a"!ent using residua$ c$earing !et*od 44

,ser /ransaction code F-2> 0Pa"ab$e a!ount1 1ocument date: 6%:47:'44! @ype: S# <ompany code: #8F <learing teAt: .ut going payment #ccount under "ank date: '44%44 (<as #ccount) /usiness #rea: #8( #mount: '4444 @eAt: .ut going payment Account: ,nder o en ite! se$ection: 422;22 #ccount type: IS5 default Select process open items "utton Leep t e cursor on t e amount field of t e line item on 9 ic we want to adEust Select residual items ta" ,t creates residual items column 1ou"le click on Net amount !4444 1ou"le click on residual items 1ocument simulate ,t gi7es t e message correct t e marked line item 1ou"le click on "lue font line item @eAt enter IC5 Sa7e (or) (ctrl C s) 8o and see t*e 8/- Accounts 0F#-+51 *i7e t e *-F #ccount No: %44=44 (.ut standing EApenses) <ompany code: #8F

4=

Select open items radio "utton EAecute Foreign currenc" ostings: C*eck e&c*ange rate t" es) /ank "uying 2 EAport 2 * @ype /ank Setting 2 ,mports-EApenditure 2 / @ype #7erage +ate: Dsed "y 88-S1 $eople 2 8 @ype Pat*: S$+. *eneral settings <urrencies < eck eAc ange rate types. Select types Select position "utton Enter I/5 Enter Define transaction ratios for currenc" transaction Pat*: S$+. *eneral settings <urrencies 1efine translation radio for currency translation. @ is defines t e con7ersion factory "etween two currencies. DS1 % 0apanese year %44 Europe % ,N+ % ,N+ % ,N+ %

.nce we follow one con7ersion factory, follow continuously t e same for all t e year. @ is is at client le7el 1ou"le click on ,8* #cti7ity "utton ,gnore t e message select RyesS "utton

4!

Select new entries "utton E&t rt: 0E&c*ange rate t" e1 Select I*5 2 /ank "uying From: Select DS1 (#merican 1ollar) @o: Select ,N+ Balid from: %4:47:'44! +ation (From) 2 % +adio (@o) 2 % EAc ange rate: Select / (/ank setting) From: DS1 @o: ,N+ Balid from: %4:47:'44! From ratio 2 % @o ration : % EAc ange rate: Select 8 (#7erage) From currency: DS1 @o currency: ,N+ Balid from: %4.47.'44! +atio from 2 % +atio to 2 % Sa7e (or) (ctrl C s) Sa7e in your re)uest Enter e&c*ange rates: Pat*: S$+. *eneral settings <urrencies Enter eAc ange rates Select new entries "utton EAc ange rate type: * (/ank "uying) Balid date: '=:47:'44! From <urrency: DS1 @o select: ,N+ 47

1irect )uotation: 44-: Enter EAc ange rate type: Select / Balid date: '=:47:'44! From currency: DS1 @o currency: ,N+ 1irect )uotation: 4!-: EAc ange rate type: 8 Balid from: '=:47:'44! From currency: DS1 @o currency: ,N+ 1irect )uotation: 4=-: Sa7e Sa7e in your re)uest ?ou can enter eac type for eac day only Pat* for fore& rates at user $eve$ #ccounting Financial #ccounting *eneral Fedger En7ironment <urrent settings E7ents translation rates 0SD#CED9E2224>:1

$ostings 9 en t e rate is not gi7en 9 en t e rate is gi7en

?*en t*e rate is not given: ,t takes t e rates from foreA ta"le ,t takes t e latest date rate @o enter default eAc ange rate @ype "ased on document type *-F $osting 2 S# " (/ank selling) 43

$urc ase in7oice posting * (/ank "uying) (,f we don5t specify it takes I85 type "y default. I8 #7erage rate5 @o enter default eAc ange rate type I/5 (/ank selling) for document type 2 IS#5 (Dse t e transaction code (./#7). Select position "utton *i7e t e document type IS#5 Enter Select document type IS#5. Select details "utton Dnder default 7alues eAc ange rate type for foreign currency documents Enter / Select sa7e "utton (or) (ctrl C s) Sa7e in your re)uest

Foreign Currenc" Posting 0F-231 1ocument date 4':43:'44! @ype: S# <ompany code: #8F <urrency: DS1 $osting key: 44 *i7e account No. 444%44 (Salaries account) Enter *i7e t e amount %444T /usiness area: #8( @eAt: Salary payment 4&

Enter $osting key: =4 #ccount No. '44%44 (<as account) Enter #mount: IG5 /usiness area: #8( @eAt: IC5 1ocument Simulate @o 7iew in ,N+ Select display currency "utton. Select sa7e "utton (or) (ctrl C s).

?*en t*e rate is given at t*e ti!e of osting ,se t*e transaction code 0F-231 *i7e t e document date: 4':43:'44! @ype: S# <ompany code: #8F <urrency: DS1 *i7e t e rate: 43-: $osting key: 44 #ccount: 444%44 (Salaries #ccount) Enter It gives !essage EAc ange rate: 43T de7iate t e increase 4.63O ,gnore message and Enter =4

*i7e t e amount: %444T /usiness area: #8( @eAt: Salary payment $ress: Enter $osting key: =4 *i7e t e account no: '44%44 (<as account) Enter #mount: G. /usiness area: #8( @eAt: C 1ocuments Simulate > sa7e. Reversa$s J J J ,ndi7idual +e7ersal of 8ass #ccrual-deferral 1ocument re7erse +e7ersal +e7ersal document Individua$ docu!ent reversa$ @ is is used to re7ersal one document at a time @o gi7e re7ersal reason ,f we don5t specify re7ersal date, it takes original document posting date @ at period s ould "e open. Pat*: #ccounting Financial #ccounting *eneral Fedger 1ocument +e7erse ,ndi7idual re7ersal 0F#2E1 *i7e t e document No: % <ompany code: #8F Fiscal year: '44! +e7ersal reason: Select 4% (re7ersal in current period) =%

J <leared items re7ersal

J re7ersal

$osting date: /lank Select display "efore re7ersal "utton Select "ack arrow Select sa7e "utton From t e menu select Idocument display5 Select display document eader "utton 1ou"le click on % (+e7erse document for) Select display document eader "utton S# 2 .riginal document list #/ 2 re7ersal document list 1etails "utton No range 2 4% F/46 2 1ocument display <ompany code: #8F 1ocument type: S# 2 .riginal document #/ 2 +e7ersal document (System defined) Reversa$ of reverse docu!ent ,se t*e transaction code 0F-231 From t e menu select document Post (it* reference *i7e t e document No. %= <ompany code: #8F Fiscal year: '44! Select generate re7erse posting c eck "oA Select display line items c eck "oA Enter

='

Enter once again < ange @eAt: +e7ersal for document No. %= Enter @eAt: IC5 Enter: Sa7e (or) (ctrl C s). Enter From t e menu select document display Select display document eader "utton

6ass Reversa$
@o re7erse more t an one document at a time, we use mass re7ersalQ it can "e continuous or random. Pat*: #ccounting Financial #ccounting *eneral Fedger 1ocument +e7erse 8ass re7ersal 0F-E21 *i7e t e company code: #8F @o re7erse random Num"ers Select multiple selection /eside document num"er *i7e t e document No. ' > 4 Select copy "utton *i7e t e reason for re7ersal I4%5 Select teAt run c eck "oA Select eAecute "utton ,nstead of ' and 4, *i7e document No: %6 > %! ,f documents are ..L Select re7erse document "utton C$ear ite! reversa$ ,se t*e transaction code: 0F#-+51 *i7e t e *-F #ccount No: %44=44 (.utstanding eApenses)

=6

<ompany code: #8F Select cleared items "utton EAecute

Fu$$ c$eared ite!s


Out standing e& enses <as -/ank ==== (7) 1ocument N4 2 +ent #-< (!) ====

,f c e)ue dis onored it must "e re7ersal (ere i.e. Full cleared items t is is not possi"le to re7ersal /ut you can make it as open items t en re7erse Pat*: For re7ersal of cleared items #ccounting financial accounting *eneral Fedger 1ocument +eset cleared items 0/ransaction code F#RA1 *i7e t e clearing document No.7 <ompany code: #8F Fiscal ?ear: '44! Select sa7e "utton (or) (ctrl C s) Select resetting > +eser7es *i7e t e re7ersal reason 2 4% (+e7ersal in current period) Enter ,t gi7es t e message clearing 7 reset. Enter *o and see t e *-F #ccount F/F6N

=4

*i7e t e *-F #ccount No: %44=44 <ompany code: #8F Select open items radio "utton EAecute

,nterest calculations

/alance ,nterest calculations 1efined IS5 type Dse fro *-F #ccounts I$5 @ype

,tem interest calculations

Dse for 7endors-customers.

Define interest ca$cu$ation /" e: Pat*: S$+. Financial #ccounting *eneral ledger accounting /usiness transactions /ank #ccount in test calculation ,nterest calculation *lo"al settings 1efine interest calculation types Select new entries "utton ,nterest ,ndicator (,nd ,d): 8% Name: %4O 8ont ly ,nterest calculation @ype: Select IS5 /alance interest calculation Sa7e Sa7e in your re)uest Pre are Account ba$ance interest ca$cu$ation: Same pat (NeAt step) @ransaction code (./##) Select new entries "utton ,nterest calculation ,ndicator 2 8% ,nterest calculation fre)uency: Select 4% 2 % 8ont . ==

<alendar type ,n case of rupee term loan 2 Select * ('3, '&, 64, 6% -6!=) ,n case of foreign currency @erm loan: Select F ('3, '&, 64, 6% -6!4) @ is is "ased on F/.+ (Fondon ,nter "ank offer rate) Select * Select "alance plus interest c eck "oA Select sa7e "utton (or) (ctrl C s) Sa7e in your re)uest Define reference interest rates: Pat*: S$+. Financial #ccounting *eneral Fedger #ccounting /usiness @ransactions /ank account interest calculation ,nterest calculation 1efine reference interest rates 0/ransaction Code O#A-1 Interest !a" be ca$cu$ated A 6et*od 0i1 %4-44-4! to 6%-6 %4-4&-4! to 6%-46 %44444 G %o-%44 G 6==-6!= N Say %=444 %4444 G %4-%44 G '4=-6!= N Say 6444 ::::::::: %'444 :::::::::: 06et*od A ii1 %4-44-4! to 4&-4&-4! %4-4&-4! to 6%-46 %44444 G %4-%44 G %=4-6!= N =444 &4444 G %4-%44 G '4=-6!= N 7444

Normally "anks follow ' typed of interest rates ,n S#$ you a7e two options for t is one ?ou can create ' interest rates for de"it > credit items

'ere =!

,nterest indicator :

8%

<redit ,tems

1e"it items

+ef int rate (8') %4O

+ef int rate (86) 3O

,n ,ndia > DS follows t e same rate of interest rates (ence gi7e I8'5 for (de"it > credit items) Select new entries "utton +ef ,nterest rate 8' Fong @eAt: %4O 8ont ly S ort @eAt: %4O 8ont ly 1ate from: 4%:44:'44! <urrency: ,N+ Select sa7e "utton (or) (ctrl C s) Sa7e in your re)uest Define ti!e A de endent ter!s: Same pat Select new entries "utton ,nterest calculation indicator 8% <urrency key: ,N+ Effecti7e from: 4%:44:'44! Se)uential Num"er: % @erms: Select credit testing column "alance interest calculation

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+ef interest rate: 8' Sa7e (or) (ctrl C s) Sa7e in your re)uest Select neAt entry "utton ,nterest calculators ,ndicator: 8% <urrency Ley: ,N+ Effecti7e from 4%.44.'44! Se)uential No. ' @erm: Select de"it interest column "alance interest calculation +ef. ,nterest rate: 8' Sa7e Enter interest va$ues: Same pat : /ransaction code 02#E+1 Select new entries "utton *i7e t e reference interest rate 8' Effecti7e from 4%:44:'44! ,nterest rate: %4O Sa7e Sa7e in your re)uest

Creation of 3 8/- Accounts) 4st Accounts: S/, +upee term loan under secured loans. 3nd Account: ,nterest #ccount under interest group @o c eck account groups for gi7ing account num"er 0/ransaction code O#D:1

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Select position "utton *i7e t e c art of account: #8F Enter 5ote do(n t*e range for secured $oans: %44644 to %446&& Note down t e range of interest: 444444 to 4444&& Creation of 8/- 6asters: /ransaction code FS22 *i7e t e *-F #ccount No. %44644 <ompany code: #8F Select wit @emplate "utton *i7e t e *-F #ccount No. %44444 (E)uity s are capital) <ompany code: #8F Enter < ange account group: Secured Foans < ange s ort teAt and *-F #ccount log teAt: S/, +upee term loan Select create-"ank-interest Field status *roup: Select 44= ,nterest ,ndicator: Select 8% Sa7e. 3 Account:
nd

*-F #ccount No: 444444 <ompany code: #8F Select wit template "utton *i7e t e *-F #ccount No: 444644 <ompany code: #8F

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Enter Select type-description ta" #ccount group: Select interest < ange s ort teAt > Fong teAt: ,nterest #ccount Select sa7e "utton (or) (ctrl Cs) Assign!ent of Accounts for auto!atic osting Pat*: S$+. Financial #ccounting *eneral Fedger #ccounting /usiness transactions /ank #ccount interest calculation ,nterest posting $repare *-F #ccount "alance ,nterest calculation (/ransaction code 0O#V31 Select sym"ols "utton E&a! $e: %44644 %4464% %4464' : S/, @erm Foan : ,<,<, @erm Foan : ,1/, @erm Foan

,f we a7e more t an one term loan t en gi7e %4 pluses (C C C C C C C C C C) Select #ccounts "utton *i7e your c art of #ccounts #8F Enter *i7e t e account sym"ol 2 444' <urrency 2 ,N+ *i7e t e *-F #ccount: 444444 *i7e t e #ccount sym"ol 2 '444 <urrency 2 ,N+ *-F #ccounts, 8ark wit %4 times plus C C C C C C C C C C Select sa7e "utton (or) (ctrl C s) Sa7e in your re)uest ,ser $eve$s: /o o en osting eriod A ri$: !4

,se t*e /ransaction code O#;3 Select position "utton *i7e t e posting period 7ariant #8F Enter From $eriod 2 % Sa7e Sa7e in your re)uest /er! -oan recei t 0F A 231 *i7e t e document data and posting date: %':44:'44! @ype 2 S# <ompany code: #8F <urrency: ,N+ $osting Ley: 44 *i7e t e *-F #ccount No. '44%44 Enter *i7e t e amount: %44444 /usiness area: #8( Balue date: %4:44:'44! @eAt: S/, +upee term loan receipt $osting Ley: =4 #ccount No: %44644 (S/, +upee @erm Foan) Enter #mount: G /usiness area: #8( Balue date: %4:44:'44!

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@eAt: IC5 1ocuments simulate and sa7e /er! -oan re a"!ent: *i7e t e document data and posting date: 4!:4&:4! @ype: S# <ompany <ode: #8F $osting Ley: 44 #ccount No: %44644 (S/, +upee term loan) Enter ,gnore t e messages, press enter *i7e t e amount: %4444 /usiness area: #8( Balue date: %4:4&:'44! @eAt: S/, @erm loan repayment *i7e t e posting key: =4 #ccount No: '44%44 (<as #ccount) Enter #mount: G /usiness #rea: #8( Balue date: %4:4&:'44! @eAt:5C5 1ocuments simulate and sa7e Interest Ca$cu$ations: Pat*: #ccounting Financial accounting *eneral ledger periodic processing ,nterest calculation /alances (F.=')

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*i7e t e *-F #ccount: %44644 (S/, @erm Foans) *i7e t e <ompany code: #8F <alculation period: 4%.44.'44! to 6%.46.'447 EAecute /o vie( $ine ite! (ise interest: Select "ack arrow Select additional "alance line c eck "oA EAecute In case of f$oating rate of interest Se$ect back arro(: @o gi7e effect for floating rate of interest open one more session wit S$+. Financial #ccounting *eneral Fedger #ccounting /usiness transactions /ank #ccount interest calculation ,nterest calculation Enter ,nterest 7alues /ransaction Code: O#E+ Select new entries "utton *i7e t e reference interest rate: 8' Effecti7e from 4%.4!.'44! ,nterest +ate: %'O Sa7e Sa7e in your re)uest <ome to t e first session EAecute Select "ack arrow For interest osting *i7e t e calculation period 4%.44.'44! to 64.44.'44! EAecute Select "ack arrow !6

Select post interest settlements c eck "oA Select update master record c eck "oA #atc* in ut session *i7e t e session name: #8F $osting to "usiness area: #8( $osting date of session: 64.44.'44! 1ocument date of session: 64.44.'44! $osting segment teAt: ,nterest for #pril '44! Select eAecute "utton @o post t e "atc input session From t e menu select system Ser7ices /atc input Sessions Select t e session Name: #8F Select process "utton Select display errors only radio "utton Select process "utton ,t gi7es t e message: $rocessing of "atc input session complete Select eAit "atc input "utton @o 7iew all document posted use t e transaction code F/46 Enter Enter once again 8o and see t*e 8/- 6aster A FS22 *i7e t e *-F #ccount No. %44644 <ompany code: #8F Select create-"ank-interest ta" Foreign currenc" ba$ances reva$uation)

!4

Foreign currency term loan 2 may "e used

Fong term working capital

FiAed assets $urc ases

Focal assets

,mport assets

E&a! $e: ,f we take foreign currency term loan. EAc ange rate .n 4&.43.'44! 2 %44444T .n 6%.46.'447 : E&cess a"ab$e As er account standard @ e 7ariation is c arge to $>F #ccounts. In case of urc*ased i! orted assets 4= =4

#mount paya"le 4=44444 =444444 ::::::::::::::: =44444 :::::::::::::::

#dd to asset 7alue and calculate depreciation o7er "alance life of asset. Custo!iCation of Foreign currenc" <reation of 6 *-F #ccount %. S/, Foreign currency term loan 2 under secured loans group '. EAc ange gain under ot er income- eAc ange loss under administration @o c eck account groups for gi7ing account Num"er 0O#D:1 Select position "utton *i7e t e c art of accounts: #8F Enter Note down t e range for ot er ,ncome group 644%44 to 644%&&.

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Creation of 8/- 6asters 0FS221 *i7e t e *-F #ccount No: %4464%. <ompany code: #8F Select wit template "utton *i7e t e *-F #ccount No: %44644 <ompany code: #8F Enter. < ange t e long teAt, s ort teAt to: (S/, F< term loan) Select control data @a" *i7e t e account currency: DS# 1eselect only "alances in local currency c eck "oA Select create "ank-interest ta" +emo7e interest indicator +emo7e t e dates also Sa7e. 3nd 8/- Account: +22422: <ompany code: #8F Select wit template "utton *i7e t e *-F #ccount No: 444644 (+ent) <ompany code: #8F Enter Select type-description ta" < ange t e account group to ot er income < ange s ort teAt and long teAt to eAc ange gain .t er fields are common Sa7e (or) (ctrl C s) *-F #ccount No: 44464% <ompany code: #8F

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Select wit template "utton *i7e t e *-F #ccount: 444644 (+ent account) Enter < ange t e s ort teAt and long teAt: EAc ange loss .t er fields are common 2 Sa7e. Define va$uation !et*ods: Pat*: S$+. Financial #ccounting *eneral Fedger #ccounting /usiness transactions <losing Baluating Foreign <urrency Baluation 1efine Baluation 8et ods. 0/ransaction Code O#;=1. Select new entries "utton Baluation 8et ods: #8F% 1escription: F< Baluation /ank Selling for #8F 1ocument @ype: S# 1e"it "alance eAc ange rate type (/) (/ank Selling) <redit "alance eAc ange rate type 2 / (/ank Selling) Select determine rate type from account "alance Select sa7e "utton (or) (ctrl C s) Sa7e in your re)uest Pre are auto!atic ostings for Foreign Currenc" va$uation /ransaction code O#A4 1ou"le click on eAc ange rate defining using eAc ange rate key *i7e your c art of accounts: #8F Enter EAc ange rate difference key: S1 EApenses account: 44464% E-+ (EAc ange rate) gain account: 644%44 Sa7e !7

Sa7e in your re)uest

Assign e&c*ange rate difference ke" in $oan account: 0/ransaction code is FS221 *i7e t e *-F #ccount No: %44644 (S/, F-< @erm loans) <ompany code: #8F From t e menu select *-F #ccount c arge Select control data ta" EAc ange rate difference key Select DS1 Sa7e. Foreign currenc" ter! $oan recei t 0F A 231 *i7e t e document data and posting date: %%-43-4! @ype: S# <ompany <ode: #8F <urrency: DS1: +ate: 4=-: Posting Ie": :2 *i7e t e account No: '44%44 (<as #ccount) Enter *i7e t e amount: %44444 /usiness #rea: #8( @eAt: S/, F-< @erm loan recei7ed Enter $osting Ley: =4 #ccount No: %4464% (S/, F< @erm loan) Enter #mount G /usiness #rea: #8( @eAt: IC5

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1ocuments simulate and sa7e /o enter +4st 6arc*B 322> e&c*ange rates in fore& tab$e Pat*: #ccounting Financial #ccounting *eneral Fedger En7ironment <urrent settings Enter transaction rates 0S D #CE D 9E2224>:1 Select new entries "utton EAc ange rate type: I*5 Balid from 6%:46:'447 From <urrency: DS1 @o <urrency: ,N+ 1irect )uotation: 4& EAc ange rate type: / (/ank selling) Balid from: 6%:46:'447 From: DS1 @o <urrency: ,N+ 1irect )uotation: =4 Sa7e. F/C reva$uation: Pat*: #ccounting Financial #ccounting *eneral Fedger $eriodic $rocessing <losing Baluate Foreign <urrency Baluation (F.4=) Enter <ompany <ode: #8F E7aluation period: 6%st 8arc '447 Baluation 8et od: #8F% Baluation in currency type: Select %4 (<ompany code currency) Select *-F "alances ta" Select 7aluate *-F #ccounts c eck "oA *i7e t e *-F #ccount No: %4464% EAecute Se$ect osting button Select "ack arrow two times !&

S*o(ing !ont*$" (ise reva$uation: E&a! $e: ,f we take %44444 2 DS1 .n %%-43-4! 6%-43-4! 64-4&-4! Ste s to be fo$$o(ed for !ont* end va$uation *i7e e7aluation key date: 6%:43:'44! Select create positions c eck "oA *i7e t e re7ersal posting date: 4%:4&:'44! Select re7erse postings c eck "oA Select eAecute "utton Ste s to be fo$$o(ed for "our end va$uation E7aluation key date: 6%:46:'447 : : :

Rate of e&c*ange 4= 4! 43

Select "alance s eet preparation 7aluation c eck "oA Select create postings c eck "oA +e7erse of posting date: /lank 1eselect re7erse posting c eck "oA EAecute *o and see t e document F/46 Enter 1ou"le click on first line ,tem.

/o vie( at* (*en transaction code is given at user $eve$ ,n t e command field enter searc US#$ 8enu Enter Searc teAt entry: /ransaction Code 0F-231

74

Enter 'o( to vie( at* in custo!iCation: S$+. Select find "utton *i7e t e searc term fiscal year Enter Select fiscal year under financial accounting *lo"al settings #rea Enter

Accounts a"ab$e 0A/P1


,t is a su"sidiary ledger @ is used w en material management module is not use @ is is used for material purc ases > salaries 9 en 88 8odule is used Dse for ser7ices w ere @1S is to "e deducted

7%

?*en (e urc*ase Ra( 6ateria$ ,n7entory +aw 8aterial 1r (*eneral Fedger) @o $arty #-< (Su"sidiary Fedger) 2 Sundry <reditors +aw material (*F #-<) V +econciliation (.r) <ontrol #-< #asic settings for Accounts a"ab$e 4. Creation of vendor Accounts 8rou s: a. F, (Financial Bendor) (ser7ice parties) ". 88 (8aterial management 7endor) (8aterial $arties) For above bot* cases (e *ave to s ecif" reconci$iation account fie$d re@uire!ent '. <reation of No. ranger for 7endor5s #ccount 6. #ssign num"er range group of 7endor #ccount group 4. 1efine tolerance group for 7endors. ;. Creation of 3 8/- 6asters a. ,n7entory raw material <urrent #ssets loans > #d7ances ". Sundry <reditors raw materials <urrent lia"ilities > $ro7ision !. <reation of Bendor masters 7. 1ocument type and N4. +anges L+ 2 Bendor ,n7oice LW 2 Bendor $ayment L# 2 Bendor document for transfer-re7ersal 3. Posting Ie"s 6% Bendor <redit '= Bendor de"it 4. Creation of vendor accounts grou s S$+. Financial #ccounting #ccounts recei7a"le > #ccounts paya"le Bendor accounts 8aster data $reparation for creating 7endor master data define account groups wit screen layout (Bendors). Select new entries "utton #ccount group 2 #8F% Name: F, Bendors for #8F 1ou"le click on company code data

7'

1ou"le click on account management +econciliation account select re)uired entry field <as management makes it suppress field. Select sa7e "utton (or) (ctrl C s) Select create re)uest "utton *i7e t e s ort description: Account a"ab$e 0AP1 Custo!iCation of A6Enter $ress enter once again to sa7e in your re)uest Select neAt entry "utton *i7e t e account group 2 #8F' Name: 88 Bendors for #8F 1ou"le click on company code data 1ou"le click on #ccount 8anagement +econciliation #ccount make re)uired entry field <as management group make it suppress Sa7e. Create 5o. ranges for vendor accounts: Same pat 0/ransaction code KI541 Select c ange inter7als "utton Select inter7al "utton *i7e t e no. range '& From No: 374444% to No: 3344444 Enter Select inter7al "utton once again No. of range: 6&

76

From No: 334444% @o No: 3&44444 Enter and sa7e Assign 5o. ranges to vendor accounts grou s: Sa!e at* Select position "utton *i7e t e account group #8F% Enter For #8F% 2 #ssign No. range: '& For #8F' 2 No. range: 6& Select sa7e "utton (or) (ctrl Cs) Sa7e in your re)uest

Define to$erance grou of vendors: Pat*: S$+. Financial #ccounting #ccounts recei7a"le and #ccounts paya"le /usiness transactions out going payments 8anual out going payments 1efine tolerances (Bendors) Select new entries "utton *i7e t e company code: #8F @olerance group: /lank *i7e t e description @olerance group for #8F Sa7e Sa7e in your re)uest Creation of 3 8/- Accounts: 0FS221: 8ive t*e 8/- Account 5o: 322432 74

<ompany code: #8F Select wit template "utton *-F #ccount No: '44%44 (cas account) <ompany code: #8F Enter < ange s ort teAt to in7entory +8 < ange *-F log teAt to in7entory raw material Se$ect create/bank/interest tab < ange field status group of *44% 1eselect rele7ant cas flow c eck "oA Sa7e.

3. 8/- Account 5o: 422;24 <ompany code: #8F Select wit template "utton *i7e t e *-F #ccount No: %44=44 (out standing eApenses) <ompany code: #8F Enter Select type-description ta" < ange t e s ort teAt to Sundry <reditors to +8 *-F #ccount log teAt to: Sundry <reditors to +aw material Select control data ta" 1eselect only "alance in local currency c eck "oA +econciliation #ccount for account type: Select 7endors 1eselect open item management c eck "oA

7=

Sort Ley: Select 4%' 7endor num"er Select create-"ank-,nterest ta" Field status group select *4!7 (+econciliation account) Select sa7e "utton (or) (ctrl C s) Creation of vendor !aster: Pat*: #ccounting Financial accounting #ccounts paya"le 8aster records maintain centrally <reate (JL4%) *i7e t e company code: #8F #ccount group: Select #8F% Enter @itle: <ompany 5a!e: 0 L Synt etics Ftd. Street: #meerpet $ostal code: =44444- (ydera"ad <ountry: ,N @elep one: ==!'!'4! Select neAt screen "utton (6 times) +econciliation #ccount: Select t e drop down t e "utton Select %44=4% 2 Sundry <reditors raw material Sort key: 4%' (Bendor No) Select neAt screen "utton $ayment terms: Select 444% (paya"le immediately due net) @olerance group: /lank < eck dou"le in7oice c eck "oA Select sa7e "utton (or) (ctrl C s).

7!

Docu!ent t" es < 5u!ber ranges 02#A>1 Select position "utton *i7e t e document type L+ (Bendor ,n7oice) Enter Select document type L+ Select details "utton Note down t e No. +ange: %& Select num"er range information "utton *i7e your company code: #8F Select c ange inter7als "utton Select inter7al "utton No. +ange: %&: year: '44!Q From No: %4444% to '44444 Enter > sa7e Select "ack arrow 6 times Select LW 2 Bendor payment Select details "utton Note down t e No. range: %= Select No. range information "utton *i7e t e company code: #8F Select c ange inter7als "utton Select inter7al "utton No. +ange: %=: year: '44!Q From No: '4444% to 644444 Enter > sa7e Select "ack arrow 6 times Select L# 2 (Bendor 1ocument)

77

Select details "utton Note down t e No. range: %7 Select No. range information "utton *i7e t e company code: #8F Select c ange inter7als "utton Select inter7al "utton No. +ange: %7: year: '44!: From No: 64444% to 444444 Enter > sa7e (or) (ctrl C s).

#anks
,n S#$ we can call as (ouse /anks In *ouse bank (e give detai$s: /ank Name #ddress <ontact person @elep one Num"er E&a! $e:
S/, 8ain /ranc

<urrent #ccount % #ccount ,1

<urrent #ccount ' #ccount ,1

<urrent #ccount 6 #ccount ,1

E&a! $e: S/, 8ain /ranc V <urrent #-< % S/, /egumpeta /ranc V <urrent #-< %

'ouse bank (i$$ be created branc* (ise Creation of 8/- Account: 0FS221 S#I Current Account: 8/- Account 5o. 32242; <ompany code: #8F

73

Select wit template "utton *i7e t e *-F #ccount No. '44%44 (<as #ccount) <ompany code: #8F Enter < ange t e s ort > *-F #ccount long teAt to S/, <urrent account Sa7e. Define *ouse banks: Pat*: S$+. Financial #ccounting /ank #ccounting /ank accounts 1efine ouse "anks 0/ransaction code FI431 *i7e your company code: #8F Enter Select new entries "utton *i7e t e ouse "ank S/, /ank <ountry: ,N (,ndia) /ank Ley: #ny No: (37!) *i7e t e telep one No <ontact person Sa7e Sa7e in your re)uest Se$ect c*ange button: *i7e t e "ank name: State /ank of ,ndia Street: /ank Street <ity: (ydera"ad /ank /ranc : 8ain "ranc Enter > sa7e 1ou"le click on /ank #ccounts folder Select new entries "utton *i7e t e #ccount ,1: S/, % 1escription: State /ank of ,ndia <urrent #-< No.% 7&

/ank account No: &37!=46'%4 <urrency: ,N+ *-F #ccount No: '44%4= Sa7e Create c*eck $ots: (9e are gi7ing c eck No) Pat*: #ccounting Financial accounting #ccounts $aya"le $eriodic processing $ayment (F%%4) From t e menu select en7ironment < eck information No. ranges Final @ransaction code: F<(, *i7e t e paying company code: #8F (ouse "ank: S/, #ccount ,1: S/, % Select c ange "utton Select create "utton *i7e t e lot No.% < eck No: '4444% to '44%44 Select non se)uential c eck "oA S ort ,nformation 2 S/, $urc ase date: < e)ue "ook ,ssued date: %4.43.'44! Enter > Sa7e Purc*ase invoice osting: Pat*: #ccounting Financial #ccounting #ccounts $aya"le document entry ,n7oice general (F:46) *i7e t e document date: %4.43.'44! @ype: L+ <ompany code: #8F $osting key: 6% #ccount: Select 374444% (0. L. Synt etics Ftd) 34

Enter *i7e t e amount %4444 /usiness area: #8( @eAt: $urc ase in7oice postings $osting key: 44 #ccount No: '44%'4 (,n7entory raw material) Enter #mount G /usiness #rea: #8( @eAt: IC5 1ocument Simulate > sa7e

'o( to vie( art" account: Pat*: #ccounting Financial #ccounting #ccounts paya"le #ccount 1isplay-c ange line items (F/F%N) Bendor #ccount: Select 374444% <ompany code: #8F Select open items radio "utton EAecute 8o and see t*e 8/- Account 0FS4251 *i7e t e *-F #ccount no: %44=4% (Sundry <reditors raw material) <ompany <ode: #8F Fiscal ?ear: '44! EAecute 1ou"le click on cumulati7e "alance: %4444

3%

@o 7iew party wise Select c ange lay out "utton From t e idden fields column Select assignment field Select amount in local currency under column content Select left arrow (or) s ow select field5s "utton Select copy "utton Sort key updates assignment fields automatically Out going a"!ent (it* c$earing: Pat*: #ccounting Financial #ccounting #ccount $aya"le 1ocument entry out going payment post (F:=6) 1ocument date: %4.43.'44! @ype: LW <ompany <ode: #8F <learing teAt: .ut going payment Account under bank data: 32242; /usiness #rea: #8( #mount: %4444 @eAt: .ut going payment #ccount under open item selection: 374444% #ccount @ype: IL5 comes "y default (Bendor) Select process open items "utton 1ou"le click on paya"le amount: %4444 1ocument Simulate Sa7e (or) (ctrl C s) *o and see t e 7endor #-< (F/F%N)

3'

*i7e t e 7endor #ccount No: 374444% <ompany <ode: #8F Select cleared items radio "utton Select eAecute 6anua$ c*eck creation: Pat*: #ccounting Financial #ccounting #ccount $aya"le En7ironment < eck information <reate 8anual c ecks (F<(=) *i7e t e ouse "ank S/, #ccount ,1: S/, % < eck No: '444%4 Sa7e Dis $a" c*eck register: Pat*: #ccounting Financial #ccounting #ccount $aya"le En7ironment < eck information display < eck register (F<(N) *i7e t e paying company code: #8F EAecute 1ou"le click on c eck No: '444%4 Select accompanying documents "utton

C*eck encas*!ent date u dation: Pat*: #ccounting Financial #ccounting #ccount $aya"le En7ironment < eck information c ange #dditional info-cas (F<(!) *i7e t e paying company code: #8F *i7e t e ouse "ank S/, #ccount ,1: S/, %

36

< eck No: '444%4 Enter *i7e t e encas ment date: '3.43.'44! Sa7e *o and see t e c eck register: F<(N *i7e t e posting company code: #8F EAecute ,n issued c*ecks cance$$ation Pat*: #ccounting Financial #ccounting #ccount $aya"le En7ironment < eck information 7oid Dn used c ecks (F<(6) *i7e t e paying company code: #8F *i7e t e ouse "ank S/, #ccount ,1: S/, % < eck No: '4444% Boid reason <ode: Select 4! (destroy-unusa"le) Select 7oid "utton *o and see t e c eck register: F<(N *i7e t e posting company code: #8F (ouse "ank: S/, #ccount ,1: S/,% EAecute .nce t e c eck lot is o7er, keep t e cursor on c eck num"er from to Select in ascending order "utton. 'o( to create void reason code: Pat*: S$+. Financial #ccounting #ccounts recei7a"le and account paya"le "usiness transactions .ut going payments #utomatic out going payments $ayment media < eck management 1efine 7oid reason codes 0/ransaction code: FC'V1 Select new entries "utton *i7e t e reason: '! Boid reason code: Stop payment for #8F Sa7e

34

Sa7e in your re)uest De$etion of c*eck encas*!ent date data: Pat*: #ccounting Financial #ccounting #ccount $aya"le En7ironment < eck information 1elete +eset data. 0/ransaction code: FC'81 *i7e t e posting company code: #8F *i7e t e ouse "ank S/, #ccount ,1: S/, % *i7e t e < eck No: '444%4 Select reset cas ing data radio "utton EAecute Select t e yes "utton for t e message reset data *o and see t e c eck register (F<(N) *i7e t e paying company code: #8F (ouse "ank S/, #ccount ,1: S/, % EAecute. Issued c*eck cance$$ation En cas c ecks can not "e cancelled a. ". c. d. e. ,n7oice posting F:46 .ut going payment wit cleared items F:=6 8anual c eck creation F<(= 1isplay c eck register ,ssued c eck cancelled %4444 %4444 ::::::::: ::::::::: %4444 %4444 :::::::::: ::::::::: ,f we cancel t e c eck, open item %4444 is "ecomes open items-paya"le e. Issued c*eck cance$$ation /ank Vendors A/C P .pen ,tem P P

3=

i. +eset cleared items (@o make it as open) ii. +eser7e transaction iii. <ancel c eck Pat*: #ccounting Financial #ccounting #ccount $aya"le En7ironment < eck information 7oid cancel payment. 0/ransaction FC'E1 *i7e t e paying company code: #8F (ouse "ank S/, #ccount ,1: S/, % < eck No. Select '444%4 Boid reason code: Select '! (Stop payment for #8F) *i7e t e re7ersal reason: 4% Select cancel payment "utton *o and t e party account (F/F%N) *i7e t e 7endor #ccount No: 374444% <ompany <ode: #8F Select open items radio "utton EAecute 8o and see t*e c*eck register: FC'5 *i7e t e paying company code: #8F EAecute Advance a"!ents to vendors ,n S#$ it is called as down payments to 7endors. a. <reation of *-F #ccount ad7ance to 7endors under current assets, loans, ad7ances b. Fink "etween Sundry <reditors and ad7ance to 7endors c. #d7ance payment posting : #d7ance 2 #d7ance to 7endor : $urc ase d. $urc ase in7oice postings e. master of ad7ance from special *-F @o normal "y clearing special *-F items f. <learing of normal items. a. Creation of 8/- 6aster 0FS221 *i7e t e *-F #ccount No: '44%=4 3!

<ompany code: #8F Select wit template "utton *i7e t e *-F #ccount: %44=4% (Sundry <reditors raw material) <ompany code: #8F Enter < ange t e account group: <urrent assets, loans and ad7ances < ange s ort teAt > *-F #-< Fong teAt to ad7ance to 7endors .t er fields are same Sa7e (or) (ctrl C s)

b. -ink bet(een Sundr" Creditors and advance to vendors Pat*: S$+. Financial #ccounting #ccounts recei7a"le > #ccounts paya"le /usiness transactions 1own payment made 1efine alternati7e reconciliation #ccount for down payments (/ransaction code: O#%R1 1ou"le click on down payment on current assets (or) I#5 *i7e t e c art of #ccounts, #8F Enter *i7e t e reconciliation #-<: %44=4% *i7e t e special #-<: '44%=4 Sa7e (or) (ctrl Cs) Sa7e in your re)uest a1. Advance a"!ent osting: Pat*: #ccounting Financial #ccounting #ccounts $aya"le 1ocument entry down payment down payment 0/ransaction code: F-:E1 *i7e t e document date: %3.43.'44! 37

@ype: LW Bendor #ccount: 374444% *i7e t e special *-F ,ndicator: I#5 *i7e t e "ank account: '44%4= /usiness area: #8( #mount: 3333 @eAt: #d7ance payment posting Enter #mount:5G5 /usiness #rea: #8( @eAt: IC5 1ocument Simulate and sa7e *o and see t e 7endor #-< 2 F/F%N *i7e t e 7endor #-< No: 374444% <ompany code: #8F Select open items radio "utton Select special *-F transaction c eck "oA EAecute d. Purc*ase Invoice Posting:0F-:+1 *i7e t e document date: %3.43.'44! @ype: L+ <ompany code: #8F $osting key: 6% *i7e t e #-< No: 374444% Enter 33

*i7e t e amount: 3333 /usiness #rea: #8( @eAt: purc ase in7oice posting $osting Ley: 44 #ccount no: '44%'4 (,n7entory raw material) Enter #mount: IG5 /usiness area: #8( @eAt: IC5 1ocument Simulate and sa7e *o and see t e 7endor #-< (F/F%N) *i7e t e 7endor #-< No: 374444% <ompany <ode: #8F Select open items radio "utton Select normal items c eck "oA EAecute Select "ack arrow Select special *-F @ransaction c eck "oA along wit normal items. EAecute e1 /ransfer of Advance fro! s ecia$ 8/- /o 5or!a$ b" c$earing s ecia$ 8/Ite!s: Pat*: #ccounting Financial #ccounting #ccounts $aya"le 1ocument entry down payment clearing 0/ransaction code: F-;:1 *i7e t e document date: %3.43.'44! @ype: L# <ompany code: #8F 3&

Bendor #-<: 374444% *i7e t e teAt: ad7ances transfer posting Select process down payments "utton *i7e t e transfer posting 3333 Sa7e *o and see t e 7endor #-< (F/F%N) <ompany code: #8F Select cleared items radio "utton Select special *-F < eck "oA EAecute Select "ack arrow Select open items radio "utton Select normal items c eck "oA EAecute f1 C$earing of 5or!a$ Ite!s Pat*: #ccounting Financial accounting #ccounts $aya"le accounts clear 0/ransaction code: F-::1 *i7e t e *-F #ccount No: 374444% <ompany <ode: #8F Select process open items radio "utton 1ou"le click on credit 3333 1ou"le click on de"it 3333 Sa7e *o and see t e 7endor #-<: F/F%N *i7e t e 7endor #-<: 374444% &4

<ompany <ode: #8F Select cleared items radio "utton Select normal items c eck "oA EAecute 3nd Scenario : Advance !ore bi$$ $ess:

#d7ance : %44444 /ill : '4444 a. #d7ance payment posting (F:43) ". $urc ase in7oice posting (F:46) c. @ransfer to ad7ance amount of +s. '4444 from special *-F to normal (F:=4) d. <learing of normal items (F:44) 5et resu$t: ,n "alance s eet s own as current assets 2 #d7ance to 7endors 34444 +rd Scenario : #d7ance /ill : : Advance $ess A #i$$ 6ore: =4444 %=4444

a. #d7ance payment posting (F:43) ". $urc ase in7oice posting (F:46) c. @ransfer of #d7ance from *-F to normal "y clearing special *-F items (F:=4) d. 9 ile making "alance payment of +s. %44444 1ou"le click on paya"le amount %=4444 and amount paid =4444 #nd t e 6rd line items will go cleared items (F:=6) /er!s of Pa"!ent: Pat*: S$+. Financial #ccounting #ccounts recei7a"le and #ccounts paya"le /usiness transactions ,ncoming in7oices (<redit memos) 8aintain terms of payment Select new entries "utton *i7e t e payment terms: #8F Select customer c eck "oA Select 7endor c eck "oA 1ocument date: $osting /ill date $osting date: Entry date 9it in %4 days: 6O cas discount 9it in '4 days: 'O <as discount 9it in 64 days: due Select default for "ase line date: posting date %st term: 6O : %4 days &%

'nd term: 'O : '4 days 6rd term: No discount 2 64 days $ress Enter Sa7e Sa7e in your re)uest Cas* discount: Creation of 8/- Account: Ca$$ed cas* discount received under ot*er inco!e grou 0/.code 0FS221 *i7e t e *-F #ccount No: 644%4% <ompany <ode: #8F Select wit template "utton *i7e t e *-F #ccount No: 644%44 (EAc ange gain) <ompany code: #8F Enter < ange t e s ort teAt and *-F #ccount long teAt to: cas discount recei7ed .t er fields are same Sa7e (or) (ctrl C s)

Assign!ent of account for auto!atic ostings: Pat*: S$+. Financial #ccounting #ccounts recei7a"le and accounts paya"le /usiness transactions out going payments out going payment glo"al settings define accounts for cas discount taken. (/ransaction code is O#K,1 *i7e your c art of accounts: #8F Enter Select sa7e "utton *i7e t e account No: 644%4% Select sa7e "utton (or) (ctrl C s) Sa7e in your re)uest

&'

Purc*ase invoice osting: 0F-:+1 1ocument date: 4%.43.'44! ($arty "ill date) $osting date: %!.43.'44! (*oods recei7ed date) @ype: L+ <ompany code: #8F $osting key: 6% *i7e t e account no: 374444% Enter *i7e t e amount: %44444 /usiness #rea: #8( $ayment terms: #8F% @eAt: $urc ase in7oice posting Enter ,gnore t e message, press enter *i7e t e posting key: 44 *i7e t e account No: '44%'4 (,n7entory raw material) Enter #mount: IGI /usiness #rea: #8( @eAt: IC5 1ocument Simulate and sa7e *o and see t e 7endor #-<: (F#-451 Bendor account: 374444% <ompany code: #8F

&6

Select open items radio "utton EAecute Select c ange lay out "utton From t e idden fields column select current cas discount amount fields Select amount in document currency under column content. Select left arrow "utton Select copy "utton Out going a"!ent: 0F-;+1 *i7e t e document date: '%.43.'44! @ype: LW <ompany <ode: #8F <learing teAt: .ut going payment #ccount num"er under "ank data: '44%4= /usiness #rea: #8( #mount: &7444 @eAt: out going payment #ccount: under open item selection: 374444% #ccount type: L comes "y default Select process open items "utton 1ou"le click on paya"le amount: %44444 1ocument Simulate 1ou"le click on "lue font line items @eAt: enter IC5 Sa7e. Auto!atic a"!ent rogra!: Advantage: System will 7erify t e due dates

&4

System issue c eck System will pass t e entry and clear party account ,t will prepare payment ad7ice ,t updates c eck register automatically ,t will "e used "y cas ric companies ,t will "e run t is weekly-%4days-%=days-8ont ly. ?our c eck lot s ould "e se)uential 9e are not programmers we used system defined c eck format and payment ad7ice format. *i7e ranking "ank wise wit a7aila"le "alance /efore issue to gi7es a proposal ,t s ows for w ic party for w ic "ills from w ic "ank it is going to issue t e c ecks. 9e can edit t e proposal Edit t*e ro osa$: %. /y "locking some in7oices for payment '. /y c anging "ank 4st ste : Set up 2 payment met ods per country for payment transactions Pat*: S$+. Financial #ccounting #ccounts recei7a"le and accounts paya"le /usiness transactions out going payments #utomatic out going payments $ayment met od- "ank selection for payment program set up payments met od per country for payment transactions 0/ransactions code: F#LP1 Select new entries "utton *i7e t e country: ,N (,ndia) $ayment met od: 0 1escription: < eck Select out going payments radio "utton Select c eck radio "utton 1ocument type for payment: LW

&=

<learing document type: LW $ayment medium program: @ is is system defined program(+EF.DSU<) Name of t e print data: F,S@%S Sa7e Sa7e in your re)uest Set u Pa"!ent !et*ods for co! an" code for a"!ent transactions: Select new entries "utton *i7e t e posting company code: #8F $ayment met od: 0 8inimum amount: %44 8aAimum amount: &&&&&&&&&& Select payment per due day c eck "oA Select form data "utton Form for t e payment transfer medium: Note down F%%4 2 $remium 2 < eck 1rawer of t e form: For #ra7ind 8ills Ftd. #ut ori;ed signatory Sa7e Sa7e in your re)uest Set u A$$ Co! an" codes for a"!ent transactions: Sa!e at*: Select new entries "utton *i7e your company code: #8F $aying company code: #8F Select separate payment per "usiness area c eck "oA Special *-F @ransactions to pay under 7endors: Enter # (#d7ance)

&!

Sa7e Sa7e in your re)uest Set u a"ing co! an" code for a"!ent transactions: Same pat Select new entries "utton *i7e t e paying company code: #8F Select forms "utton Form for t e payment ad7ice (F%%4U 1U #B,S) Select sender details "utton @eAt ,.1: Select S@ (Standard teAt) Fetter eader: FU 444% U (eader Footer teAt: F U 444% U Footer Sender: FU444%U Sender Sa7e (or) (ctrl C s) Sa7e in your re)uest

Creation of se@uentia$ c*eck $ots:0/ransaction code: 0FC'I1 *i7e t e paying company code: #8F (ose /ank: S/, #ccount ,1: S/,% Select c ange "utton Select create "utton *i7e t e lot No: ' *i7e t e c eck No: =4444% to =4%444 1eselect non se)uential c eck "oA

&7

Enter and sa7e #ank deter!ination: Pat*: #ccounting Financial accounts accounts paya"le $eriodic processing $ayments 0/ransaction code F4421 From t e menu select en7ironment 8aintain configuration Select "ank determination "utton Select position "utton *i7e t e paying company code: #8F Enter Select paying company code: #8F 1ou"le click on ranking order folder Select new entries "utton *i7e t e payment met od: 0 <urrency: ,N+ +ank order: % (ouse /ank: S/, Sa7e Sa7e in your re)uest Doub$e c$ick on bank accounts fo$der: Select new entries "utton (ouse "ank: S/, $ayment met od: 0 <urrency: ,N+ #ccount ,1: S/,% /ank su" account: '44%4= (S/, <urrent account) /usiness #rea: #8( Sa7e Doub$e c$ick on avai$ab$e a!ounts fo$der: Select new entries "utton &3

*i7e t e ouse "ank S/, #ccount ,1: S/,% 1ays: enter &&& <urrency: ,N+ #7aila"le for out going payments: '444444 Sa7e Assign a"!ent !et*od in vendor !aster: Pat*: #ccounting Financial accounting #ccounts paya"le 8aster records 8aintain centrally < ange 0/ransaction code: KI231 *i7e t e 7endor No: 374444% <ompany <ode: #8F Select payment transaction c eck "oA under company code data Enter *i7e t e payment met od: 0 Sa7e Purc*ase invoice osting 0F-:+1 *i7e t e document date: '6.43.'44! @ype: L+ <ompany code: #8F $osting Ley: 6% #ccount No: 374444% Enter #mount: !!!! /usiness #rea: #8( $ayment term: 444% @eAt: $urc ase in7oice testing $osting Ley: 44 #ccount No: '44%'4 (,n7entory raw material)

&&

Enter #mount: IG5 /usiness #rea: #8( @eAt: IC5 1ocument Simulate and sa7e Auto!atic Pa"!ent Progra! run 0F4421 +un date: '6.43.'44! ,dentification: #8F% Select parameter ta" ?our posting date and documents entered up to date is come automatic *i7e t e company code: #8F $ayment met ods: 0 NeAt posting date: 64.43.'44! Bendor #-<: 374444% to 3344444 Sa7e Select "ack arrow Select sc edule proposal "utton Select start immediately c eck "oA Enter *o and press enter till you get t e message payment proposal as "een created Select edit proposal "utton Enter 1ou"le click on amount field %!!!! @o "lock in7oice for payment dou"le click on in7oice amount $ayment "lock select # (/lock for payment) Enter @o c ange t e "ank dou"le click on in7oice amount Select real locate "utton *i7e t e payment met od: 0 *i7e t e ouse "ank: S/, %44

#ccount ,1: S/, % Enter and sa7e Select "ack arrow: ' times ,t gi7es t e message payment proposal as "een edited Select payment run "utton Enter *o and press enter till you get t e message payment run as "een carried out For c*eck Printing: Select print out -data medium ta" For t e program: +F F.DS U < *i7e t e 7ariant: #8 Select maintain 7ariants "utton Select continue "utton *i7e t e program run date: '6.43.'44! ,dentification feature: #8F% $aying company code: #8F $ayment 8et od: 0 /usiness area: #8( (ouse "ank: S/, #ccount ,1: S/,% < eck lot No: 444' Select print c ecks c eck "oA $rinter Name: F$4% Select print immediately c eck "oA

%4%

Select print payment ad7ice notes c eck "oA $rinter: F$4% Select: $rint immediately c eck "oA Select print payment summary c eck "oA $rinter: F$4% Select: $rint immediately c eck "oA Num"er of sample print outs 2 I45 Select don5t 7oid any c ecks c eck "oA Select attri"utes "utton *i7e t e description: S/, < eck print '6.43.'44! Sa7e Select "ack arrow Sa7e .nce again select "ack arrow Select print out "utton For Eo" Name, in place of )uestion mark *i7e t e 7ariant: #8 Enter Enter once again @o 7iew t e c eck printing, for t e menu select system ser7ices out put control EAecute Select c eck spool no. < eck "oA Select display contents "utton 8o and see t*e art" A/C: 0F#-451 *i7e t e 7endor #-< No: 374444% %4'

<ompany <ode: #8F Select cleared items radio "utton EAecute 1ou"le click on t e line item a7ing document type LW for +s. !!!! Select call up document o7er 7iew "utton From t e menu select en7ironment c eck information *o and see t e c eck register: F<(N *i7e t e paying compared code: #8F EAecute Credit !e!o: @ is is done w en t e material returned reduced price a) Bendor raised credit note on #8F (1ocument @ype: L#) ") #8F raises de"it note on 7endor (1ocument @ype: L*) For "ot a"o7e cases no. +anges: %7 Pat*: #ccounting Financial #ccounting #ccounts paya"le 1ocument entry <redit memo 2 general (F:4%) 1ocument date: '6.43.'44! @ype: L* <ompany code: #8F $osting key: '% *i7e t e account NoQ 374444% Enter *i7e t e amount: %444 /usiness area: #8( @eAt: <redit memo posting $osting Ley: =4 #ccount NoQ '44%'4 (,n7entory raw material) Enter %46

#mount: IG5 /usiness area: #8( @eAt: IC5 1ocument Simulate and sa7e X Accounts Receivab$e :@ is is also a su"sidiary ledger.

0A/R1

:@ is is used w en sales > distri"ution module is not implemented :@ is is used all types of sales ($roduct sale, serial sale > assets sales and all types)

?*en S.D is i! $e!ented: 9 en scrap sales, asset sales 9 en you make a sale (*F) ,t updates sundry de"tors <ustomers #-< 1r (Su"sidiary ledger (S.F) @o Sales #-< (*.F) V ,n S#$ it is called reconciliation #-< ,n normal #ccounting it is called control account #asic settings for accounts receivab$e: a.) Creation of custo!er Accounts grou s: /(o t" es of custo!s F, 2 <ustomers 2 assets sales, scrap sale parties S1 2 <ustomers 2 products sales b. Define 5o. ranges for custo!ers Accounts: c. Assign 5o. ranges to custo!er accounts grou s d. Creation of 3 8/- Accounts: i. Sundry 1e"tors Dnder <urrent assets, loans > ad7ances ii. Sales #ccounts 2 Dnder sales account e. <reation of customer master f. Docu!ent t" es and 5o. ranges 1r 2 <ustomer ,n7oices (*eneral #ccount)

%44

1W 2 <ustomer $ayment 1# 2 <ustomer document for transfers-re7ersals g. $osting Leys: 4% 2 <ustomer de"it %= 2 <ustomer <redit a. Creation of custo!er account grou s: Pat*: S$+. Financial #ccounting #ccounts recei7a"le and #ccounts paya"le <ustomer #ccounts 8aster data $reparation for creating customer master data 1efine accounts groups wit screen lay out (<ustomers) Select new entries "utton *i7e t e account group: #8F% Name: F, <ustomer for #8F 1ou"le click on company code data 1ou"le click on #ccount management +econciliation accounts select re)uired entry fields Sa7e Select create re)uest "utton *i7e t e description of: #-+ <ustomi;ation for #8F Enter > sa7e in your re)uest Select neAt entry "utton *i7e t e account group: #8F' *i7e t e name: S1 <ustomers for #8F 1ou"le click on company code data 1ou"le click on account management +econciliation #-< select re)uired entry field Sa7e

b. create 5o. ranges for Custo!ers Accounts: %4=

Same pat 0/ransaction Code: KD541 Select c ange inter7als "utton Select inter7al "utton 5o. range: +3: From No: !'44444: to Num"er: !644444 Enter Select inter7al "utton once again 8ive t*e 5o. range: ++ From No: !64444%: @o Num"er: !444444 c. Assign 5o. ranges to custo!er Account grou s Same pat Select position "utton *i7e t e account group: #8F% Enter For #8F% 2 #ssign No. range: 6' For #8F' 2 #ssign No. range:66 Sa7e Sa7e in your re)uest a. Creation of 8/- Accounts: 0FS221 %. 8ive t*e 8/- Account 5o: 322442 <ompany <ode: #8F Select wit template "utton *i7e t e *-F #ccount No: '44%=4 <ompany <ode: #8F Enter < ange s ort teAt > *-F Fong teAt to Sundry 1e"tors #-<

%4!

Select control data ta" +econciliation #-< for #-< type: Select customers Sort Ley: Select 46% <ustomers No. Select create-"ank-,nterest ta" Field status group: (*4!7) Sa7e 3. 8ive 8/- Account 5o: +22222 <ompany <ode: #8F Select wit template "utton *i7e t e *-F #ccount No: 644%44 (EAc ange gain) <ompany <ode: #8F Enter Select type-description ta" #ccount group: Sales < ange s ort teAt and *-F #ccount long teAt to: sales account Sa7e

b. Creation of custo!er !aster: Pat*: #ccounting Financial #ccounting #ccounts recei7a"le 8aster records maintain centrally <reate (J14%) #ccount group: Select F, <ustomers for #8F <ompany code: #8F Enter %47

/it$e: Select <ompany 5a!e: 0. L. Synt etics Ftd Address: #meerpet: $ostal <ode: =44444: <ity: (ydera"ad: <ountry: ,N Select control data ta" *i7e t e 7endor No: 374444% Select company code data "utton +econciliation #-< selects '44%%4 (Sundry 1e"tors) *i7e t e sort key: 46% (<ustomer Num"er) Select payment transactions @erms of payment 444% ($ayment immediately due neAt) Sa7e Docu!ent t" es and no. ranges: 0O#A>1 Select document type: 1+ (<ustomer in7oices) Select details "utton Note down t e No. range: %3 Select No. range information "utton *i7e your company code: #8F Select c ange inter7als "utton Select inter7al "utton No. range: %3: year: '44!: From No: 44444% to =44444 Enter and sa7e Select "ack arrow 6 times Select type: 1' (<ustomer $ayment) Select details "utton Note down t e No. range: %4 %43

Select num"er range information "utton *i7e t e company code: #8F Select < ange inter7als "utton Select inter7al "utton No. range: %4: year: '44!: From No: =4444% to !44444 Enter and sa7e Select "ack arrow 6 times Select 1#: (<ustomer 1ocument) Select details "utton Note down t e No. range: %! Select num"er range information "utton *i7e t e company code: #8F Select < ange inter7als "utton Select inter7al "utton *i7e t e No. range: %! ?ear: '44!: From No: !4444%: to 744444 Enter and sa7e Posting of sa$e invoice: Pat*: #ccounting Financial accounting #ccounts recei7a"le document entry in7oice general (F:'') 1ocument date: '=.43.'44! @ype: 1+ <ompany code: #8F $osting Ley: 4% *i7e t e account: !'4444% Enter *i7e t e amount: %444444 /usiness #rea: #8( @eAt: Sales posting %4&

$osting Ley: =4 #ccount Num"er 644444 (Sales #-<) Enter #mount: IG5 /usiness area: #8( @eAt: IC5 1ocument Simulate and sa7e 'o( to vie( custo!er account: Pat*: #ccounting Financial #ccounting #ccounts recei7a"le #ccounts display- c ange line items (F/F=N) *i7e t e customer account: !'4444% <ompany code: #8F Select open items radio "utton Select normal items c eck "oA EAecute Se$ect back arro( to vie( vendor and custo!ers transactions toget*er: Select 7endor items c eck "oA along wit normal items c eck "oA eAecute Inco!ing a"!ent and c$earing vendor < custo!er transactions toget*er: 1ocument type: I1W5 s ould allow 7endor and customer transactions /ransaction code: O#A> Select document type: 1W Select details "utton Select 7endor c eck "oA Sa7e Sa7e in your re)uest

%%4

Inco!ing a"!ent: Pat*: #ccounting Financial #ccounting #ccounts recei7a"le 1ocument entry ,ncoming payment 0/ransaction code F-3E1 *i7e t e document date: '&.43.'44! @ype: 1W: <ompany code: #8F: <learing teAt: ,ncoming $ayment #ccount under "ank data: '44%4= (S/, <urrent #ccount) /usiness #rea: #8( #mount: &&%444 @eAt: ,ncoming payment #ccount under open item selection: !'4444% #ccount type: 1 comes "y default (1 for <ustomers) Select ot er accounts c eck "oA Select process open items "utton Select standard open items c eck "oA Select #-< No: 374444% #ccount type: Select L <ompany code: #8F Select standard item c eck "oA Select continue "utton 1ou"le click on all t e line items 1ocument Simulate and sa7e 8o and see t*e custo!ers A/C A 0F#-;51 *i7e t e customer #-<: !'4444% <ompany code: #8F Select cleared items radio "utton Select normal items c eck "oA %%%

Select 7endor items c eck "oA EAecute Advance recei ts fro! custo!ers: #) <reation of *-F #ccounts, ad7ance from customer under current lia"ilities and pro7isions /) Fink "etween Sundry 1e"tors and ad7ance from customers. Advance 0A1 A s ecia$ 8/- Indicator: a) Sundry 1e"tors: +econciliation #ccount ") #d7ance from customers (#lternati7e reconciliation a-c) 2 Special *-F #-c c) #d7ance receipt posting d) Sales posting e) @ransfer of ad7ance from *-F to normal "y clearing special *-F ,tems f) <learing of normal items Creation of 8/- Account: 0FS221 #d7ance from customers: under current lia"ilities > pro7isions *i7e t e *-F account no: %44=4' <ompany code: #8F Select wit template "utton *i7e t e *-F #ccount no: '44%%4 (Sundry de"tors) <ompany code: #8F Enter < ange t e accounts group to : <urrent Fia"ilities > pro7isions < ange s ort teAt > *-F #ccount long teAt to: #d7ance from customers Sa7e. #1 -ink bet(een sundr" debtors and advance fro! custo!ers Pat*: S$+. Financial accountingaccount recei7a"le and accounts paya"le/usiness transactions1own payment recei7eddefine reconciliation account for customer down payment 0/. Code :O#KR1

%%'

1ou"le click on down payment or # *i7e t e c art of accounts: #8F Enter *i7e t e reconciliation #-<: '44%%4 Special *-F #ccount: %44=4' Sa7e Sa7e in your re)uest

Advance recei t osting: Pat*: #ccounting Financial #ccounting #ccount recei7a"le document entry down payment down payment 0F-3=1 *i7e t e document date: '3.43.'44! @ype: 1W <ompany <ode: #8F <ustomer #ccount: !'4444% Special *-F indicator # /ank #ccount: '44%4= /usiness area: #8( *i7e t e amount: &&&& /e&t: #d7ance receipt posting Enter #mount: IG5 /usiness area: #8( @eAt: IC5 1ocument Simulate and sa7e

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8o and see t*e custo!ers A/C: 0F#-;51 *i7e t e customer account No: !'4444% <ompany code: #8F Select open items radio "utton Select special *-F transactions c eck "oA EAecute Sa$es osting: 0F-331 *i7e t e document date: '3.43.'44! @ype: 1+ <ompany code: #8F $osting key: 4% #ccount: !'4444% Enter *i7e t e amount: &&&& /usiness area: #8( @eAt: Sales posting $osting Ley: =4 #ccount No: 644444 (Sales account) Enter #mount: IG5 /usiness area: #8( @eAt: IC5 1ocument Simulate and sa7e 8o and see t*e custo!er A/C: 0F#-;51: <ustomer #-< No: !'4444% %%4

<ompany code: #8F Select open items radio "utton Select normal items c eck "oA EAecute Select "ack arrow Select special *-F transactions c eck "oA along wit normal items EAecute /ransfer to advance fro! s ecia$ 8/- to nor!a$ b" c$earing s ecia$ 8/- ite!s: #ccounting Financial #ccounting #ccounts recei7a"le document entry down payment clearing 0F-+=1 1ocument date: '3.43.'44! @ype: 1# <ompany code: #8F *i7e t e customer #-<: !'4444% @eAt: #d7ance receipt clearing Select process down payments "utton *i7e t e transfer posting &&&& Sa7e 8o and see t*e custo!er A/C:0F#-;51 <ustomer #-<: !'4444% <ompany code: #8F Select cleared items radio "utton Select special *-F transactions c eck "oA EAecute Select "ack arrow Select open items radio "utton Select normal items c eck "oA EAecute

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C$earing of nor!a$ ite!s: Pat*: #ccounting Financial accounting #ccounts recei7a"le #ccount <lear 0F-+31 *i7e t e account No: !'4444% <ompany code: #8F Select process open items "utton 1ou"le click on &&&& de"it 1ou"le click on &&&& credit Sa7e (or) (ctrl Cs) 8o and see t*e custo!er A/C:0F#-;51: *i7e t e customer account no: !'4444% <ompany code: #8F Select cleared items radio "utton Select normal items c eck "oA EAecute #i$$ discounting: ' types. 4. Fund based $i!its: <as credits Focal sales /ank o7er draft $acking credits /ill discounting EAport sales order 3. 5on fund based $i!its: /ank guarantee (/-*) Fetter of <redit (F-<) E&a! $e: 64 days credit #8F 1iscount wit S/, 0. L. Synt etics Fia"ility is unclear (<ontingent lia"ility) ,t s ould s own in sc edule B, 2 "alance s eet as notes to "e accounts %%!

#i$$ discount entries nor!a$ ackage < SAP: 5or!a$ A/C: a. Sales <ustomer #-< 1r @o sales #-< ". #i$$ of e&c*ange a"!ent: No Entry c. #i$$ discounting /ank current #-< 1r ,nterest #-< 1r @o /ank "ill discount d) +eport to 7iew customer wise, /ill wise due data wise and "ank wise out standing a7aila"le in S#$ e) <ontingent lia"ility /ank "ill discount #-< 1r @o <ustomer #-< SAP: a) <ustomer #-< 1r Sundry 1e"tors #-< 1r @o Sales #-< ") <ustomer special *-F (9) #-< 1r (/ill of EAc ange) @o <ustomer wit clearing #-< (Sundry 1e"tors) /ank #-< 1r ,nterest #-< 1r @o /ank /ill discount #-< @ e a"o7e ' entries toget er /ank /ill 1iscount 1r (wit clearing) @o customer special (w) wit clearing (Sundry 1e"tors "ill of eAc ange) Presentation to ba$ance s*eet 0in SAP1 Sundry 1e"tors N Sundry 1e"tors Sundry 1e"tors /ill of eAc ange 2 1e"it /ank /ill 1iscounting 2 <redit P Net ;ero. P

Custo!iCation: 4. Creation of 3 8/- Accounts: %%7

a) Sundr" Debtors #i$$ of e&c*ange 2 Dnder current assets loans and ad7ances. ") S#I #i$$ discounting: : Dnder secured Foans Pat*: use t*e transaction code: 0FS221 *i7e t e *-F #ccount No: '44%%% (<urrent #ssets, Foans > #d7ances) <ompany code: #8F Select wit template "utton *i7e t e *-F #-< No: '44%%4 (Sundry 1e"tors) <ompany code: #8F Enter < ange s ort teAt to Sundry 1e"tors (/-E) < ange *-F long teAt: Sundry 1e"tors (/ills of eAc ange) .t er fields are same Sa7e (or) (<trl C s) 31 *-F #ccount No: %4464% <ompany code: #8F Select wit template "utton Select *-F #ccount No: %44644 (S/, +upee term loan) <ompany <ode: #8F Enter < ange t e s ort teAt and *-F #ccount long teAt to S/, /ill discounting Select control data ta" Select open item management c eck "oA Select create-"ank-interest ta" Select post automatically only c eck "oA Sa7e c1 -ink bet(een Sundr" Debtors and Sundr" debtors #i$$ of e&c*ange: Pat*: S$+. Financial #ccounting /ank #ccounting /usiness transactions /ill of eAc ange transactions /ill of eAc ange recei7a"le $ost "ill of eAc ange recei7a"le define alternati7e reconciliation account for "ills of eAc ange recei7a"le 0/ransactions Code O#%51 %%3

1ou"le click on "ill of eAc ange recei7a"le-w *i7e t e c art of accounts: #8F Enter +econciliation #-< '44%%4 Special *-F #-< Sa7e Sa7e in your re)uest d1 -ink for Sundr" Debtors #ank Current Account and #ank #i$$ discounting A/C: Pat*: S$+. Financial #ccounting /ank #ccounting /usiness transactions /ill of eAc ange transactions /ills of eAc ange recei7a"le $resent "ill of eAc ange recei7a"le at "ank define "ank su" accounts 0/ransaction Code O#%I1 Select new entries "utton *i7e t e c art of accounts: #8F /ank #-<: '44%4= (S/, <urrent #ccount) Dsage: Select discounting Special *-F ,ntegrator: 9 <ustomer5s reconciliation #ccount: '44%%4 Su" su" account for Fia"ility: %4464' (S/, /ill discount) Sa7e Sa7e in your re)uest '44%%%

Sa$es osting: 0F-331 1ocument date: 64.43.'44! @ype: 1+ <ompany <ode: #8F

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$osting key: 4% #ccounts: !'4444% Enter #mount: &&&& /usiness area: #8( $ayment @erms: set N@ 64 2 Net 64 @eAt: Sales posting Enter ,gnore t e warning message, press enter $osting key: =4 #ccount No: 644444 (Sales #ccount) Enter #mount: IG5 /usiness area: #8( @eAt: IC5 1ocument Simulate and sa7e

#i$$ e&c*ange a"!ent: Pat*: #ccounting Financial #ccounting account recei7a"le document entry "ill of eAc ange $ayment 0F-+91 1ocument date: 64.43.'44! @ype: 1W <ompany code: #8F $osting key: 4& (special *-F 1e"it) %'4

*i7e t e customer #-<: !'4444% Special *-F ,ndicator: 9 Enter *i7e t e amount: &&&& /usiness #rea: #8( @eAt: "ill of eAc ange payment 1ue on: '&.4&.'44! $lanned usage: Select, discounting 1omicile: S/, <entral "ank location: 8ain "ranc , (ydera"ad Select c oose open items "utton Select process open items "utton 1ou"le click on recei7a"le amount: &&&& Sa7e 5ote do(n docu!ent no: ;2222+

#i$$ of e&c*ange discounting: Sa!e at*: 0F-++1 *i7e t e document date: 64.43.'44! @ype: 1# <ompany code: #8F *i7e t e "ank account: '44%4= (S/, <urrent assets) /usiness area: #8( #mount: &444 @eAt: S/, /ill discounting $osting key: 44 *i7e t e account No: 444444 (,nterest #-<) Enter #mount: &&& /usiness area: #8(

%'%

@eAt: IC5 $ress select "ill of eAc ange "utton *i7e t e document No: =44446 1ocument Simulate and sa7e Re ort to vie( custo!ers (iseB bi$$ (iseB due date (iseB and bank (ise out standings: Pat*: #ccounting Financial accounting #ccounts recei7a"le $eriodic processing /ill of EAc ange processing Lorea /ill of eAc ange management 0S D A-R D E>24334+1 *i7e t e c art of #ccounts: #8F *-F #ccount No: '44%%% <ompany <ode: #8F Special *-F ,ndicator: 9 Dsage: Select 1 (1iscounting) Select discounted-collected radio "utton EAecute Select current lay out "utton

Iee t*e fie$ds 1ue date, document No, customer, recei7ed from document date 1omicile, amount in local currency Select copy "utton, select sa7e lay out "utton Select lay out name: #8F 1escription: #8F lay out Select sa7e Reverse contingent $iabi$it": Pat*: #ccounting Financial accounting #ccounts recei7a"le document entry /ill of EAc ange re7erse contingent lia"ility 0F-321 1ocument date> posting: '7.4&.'44!

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@ype: 1# <ompany code: #8F <urrency: ,N+ *-F #ccount No: '44%%% (Sundry 1e"tors "ill of eAc ange) Dsage: Select discounting 1ue "y date: 64.4&.'44! <ustomer: !'4444% Select edit line items "utton ,gnore warning messages: $ress enter Select drop down "utton for currency field C is set item to acti7e CC set items in "lock to acti7e : set items not inacti7e :: set items in "locks to inacti7e Select C set items to acti7e Sa7e From t e menu select document display. If bi$$ is dis*onored: ,f "ill is dis onored your contingent lia"ility "ecomes actual lia"ility $ass t e all t e entries pre7ious and pass entries (F:'') 4% <ustomer #-< 1r =4 S/, <urrent #-<

Dunning:
Dunning !eans re!inder: 9 en t e customer does not make payment as per terms of payment we will issue dunning letters. 9e are using system defined forms-letters 9e are use t e term called dunning area 1unning area can "e company w ole-location-region

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1unning le7els @ype of letters 8aAimum a7aila"le 2 & le7els. 9e are using 4 le7els. 1unning inter7als-fre)uency e&a! $e: e7ery %4 days *race period 1unning c arges amount-percentage-le7el wise Define dunning area: Pat*: S$+. Financial accounting #ccounts recei7a"le > #ccounts paya"le /usiness transactions 1unning /asic settings for dunning 1efine dunning areas. Select new entries "utton *i7e t e company code: #8F #rea: 8aA: ' c aracters @eAt: 1unning area for #8F Select sa7e "utton (or) (ctrl C s) ,gnore t e message press enter. Sa7e in your re)uest Define dunning rocedure: Pat*: S$+. Financial accounting #ccounts recei7a"le and accounts paya"le /usiness transactions 1unning 1unning procedure 1efine dunning procedures 0/ransaction code: F#6P1 Select new procedure "utton *i7e t e dunning procedure: #8F Name: 1unning procedure for #8F *i7e dunning inter7al in days: %4 days No. of dunning le7els: 4 Fine items grace periods: 6 days ,nterest indicator: Select 4% Select standard transaction dunning c eck "oA 5ote: ,n case of 7endors it as to take special *-F @ransactions w en we want to issue reminder letters to 7endors.

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Select special *-F ,ndicator "utton ,gnore t e warning message Enter Dnder 7endors select I#5 c eck "oA (1eselect) Select "ack arrow Select dunning teAt "utton *i7e your company code: #8F Select custom radio "utton Enter Select new company code "utton *i7e t e company code: #8F Enter Select separate notice per dunning le7el c eck "oA Select "ack arrow ' times Select Iyes5 "utton for t e message to sa7e t e data Sa7e in your re)uest Select dunning teAt "utton once again <ompany code #8F and customer also selected automatically Enter .pen one more session wit (F/8$) 1ou"le click on procedure 44% Select dunning teAt "utton *i7e t e company code: 444% Select customer radio "utton Enter

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<ome to t e %st session (copy > paste) %st column: 1unning Fe7el% 2 Form F%=4 2 1DNN :4% Fe7el' 2 F%=4 2 1DNN 4% Fe7el6 2 F %=4 2 1DNN 4' Fe7el 4 2 F%=4 2 1DNN :4' Select dunning le7els "utton Select always dun c eck "oA for all t e 4 le7els Select c anges "utton <urrency: ,N+ Enter Select "ack arrow Select sa7e "utton (or) (ctrl C s) ,gnore t e warning messages press enter $ress enter to sa7e in your re)uest Assign dunning rocedure in custo!er !aster: Pat*: #ccounting Financial #ccounting #ccounts recei7a"le 8aster records 8aintain centrally c ange 0KD231 *i7e t e customers NoQ !'4444% <ompany code: #8F Enter Select company code data "utton Select correspondence ta" 1unning procedure: Select #8F Sa7e Sa$es osting:0F-331 1ocument and posting date: '=.43.'44! @ype: 1+ <ompany code: #8F <urrency: ,N+ $osting key: 4% *i7e t e account No: !'4444% Enter ,gnore t e message press enter #mount: 3333 /usiness area: #8( @eAt: Sales posting %'!

$osting key: =4 #ccount No: 644444 (Sales #-<) Enter #mount: IG5 /usiness area: #8( @eAt: IC5 1ocument Simulate and sa7e

Dunning: 0F4;21: #ccounting Financial accounting #ccounts recei7a"le $eriodic processing dunning (F4;21 *i7e t e run on date: 4%.4&.'44! ,dentification: #8F% Select parameter ta" *i7e t e dunning date: 4%.4&.'44! 1ocuments posted up to: 4%.4&.'44! <ompany code: #8F <ustomer: !'4444% to !644444 Sa7e Select "ack arrow Select sc edule "utton Select start immediately c eck "oA .ut put de7ice: F$4% Select sc edule "utton *o on press enter till you get t e message dunning selection is complete Select dunning print out "utton .ut put de7ice: F$4% %'7

Select continue "utton Select print "utton *o on press enter till you get t e message dunning print out is complete Select dunning istory "utton #ccount type: Select 1 (<ustomers) <ompany code: #8F EAecute Leep t e cursor any w ere on t e item 2 select display 1unning notice "ull Leep t e cursor on document No Select print pre7iew "utton *i7e t e out put de7ice: F$4% Select continue "utton *o and see t e customer master 0KD231 *i7e t e customer No: !'4444% <ompany code: #8F Enter.

Sa$es /a&:
Sa$es
Purc*ase 0In ut ta&1 Sa$es

0Out ut ta&1

Sa$es ta& ca$cu$ation: JJJ JJJ :::::::: JJJ B#@ on( "asic C eAcise duty) :::::::: @otal JJJ /asic EAcise duty

%'3

:::::::: E&cise dut": 1uty "ased on material @ is is s own , c apter ,1 In ut ta&: $rice 2 %44 +s. 2 )ty 2 % kg /asic 2 %44 2 in7entory +aw 8aterial 4O B#@ : 4 2 B#@ recei7a"le #-< :::::: $arty #-< %44 B#@ pool #-< <redit :::::: Out ut ta&: Sales price :'44: )ty: %kg /asic : '44 2 Sales #-< B#@ %'.=O : '= 2 B#@ $aya"le :::::: <ustomer de"it ''= B#@ pool #-< :::::: Pa"!ent to sa$es ta& de t: '=:4 N '% Custo!iCation: Define ta& rocedure: Pat*: S$+. Financial #ccounting Financial accounting glo"al settings @aA on sales- purc ases /asic settings c eck calculation Procedure: 1ou"le click define procedures Select new entries "utton $rocedure: IL @aA5 1escription: Sales taA ,ndia Sa7e Sa7e in your re)uest Select procedure L @aA

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1ou"le click on control data folder Select new entries "utton. Ste 4 < @ype: condition type: select /#S/ (/ase amount) Ste 3: condition type: 89BS (,nput taA) From: %to% #ccount key: BS@ (,nput taA) Ste +: condition type: 89#S (.utput taA) From: % to% #ccount key: 89S (.utput taA) Sa7e Assign countr" to ca$cu$ation rocedure Same pat Select position "utton *i7e t e country: ,N (,ndia) Enter #ssign t e procedure: IL @aA5 Sa7e Sa7e in your re)uest Creation of ta& codes: Pat*: S$+. Financial accounting Financial #ccounting glo"al setting @aA on sales- purc ases calculation define taA codes on sales and purc ases 0/ransaction code: F/KP1 *i7e t e country: ,N (,ndia) Enter *i7e t e taA code: B. Enter *i7e t e description: B.: 4O ,nput taAes %64

@aA type: select B N ,nput taA Enter ,nput taA percent rate: *i7e 4 (;ero) Leep t e cursor on out put taA percent rate: select deacti7ate line Sa7e (or) (ctrl C s) @aA code: B% Enter @aA code: B% (4O ,nput taA) @aA type: Select B (,nput taA) Enter ,nput taA percent rate: 4O Leep t e cursor on output taA percent rate: select deacti7ate line "utton Sa7e @aA code: #4 (# > Wero) Enter 1escription: 4O output taA @aA type: # (output taA) Enter .utput taA percent rate: 4 Leep t e cursor on ,nput taA percent rate Select deacti7ate line "utton Sa7e @aA code: #% Enter 1escription: %'.=O .utput taA

%6%

@aA type: # (.utput taA) Enter *i7e t e output taA: %'.=O Leep t e cursor on input taA percent rate: select deacti7ate line "utton. Sa7e

Assign ta& codes for non- ta&ab$e transactions: Pat*: S$+. Financial #ccounting Financial accounting glo"al settings @aA on sales-purc ases posting assign taA codes for non taAa"le 0/ransaction code: O#C-1 Select position "utton *i7e your company code: #8F Enter For company code: #8F: #ssign input taA code: B. .utput taA code: #. Sa7e in your re)uest Creation of 8/- Account A VA/ Poo$ Account: 0FS221: *i7e t e *-F #ccount No: '44%== <ompany code: #8F Select wit template "utton *i7e t e *-F #ccount No: '44%'4 <ompany code: #8F Enter < ange s ort teAt to B#@ $ool #-< *-F @eAt long teAt 2 B#@ $ool #-< Select create-"ank-,nterest ta"

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Field status group: *44% (@aA office clearing account) Sa7e

Define /a& account: Pat*: S$+. Financial #ccounting Financial #ccounting glo"al settings @aA on sales-purc ases posting define taA accounts 0/ransaction code: O#:21 1ou"le click on transaction BS@ (,nput taA) < art of accounts: #8F Enter Sa7e (or) (ctrl C s) *i7e t e account No: '44%== Sa7e: sa7e in your re)uest Select "ack arrow 1ou"le click on transaction 89S (.utput taA) Sa7e *i7e t e account No: '44%== Sa7e: sa7e in your re)uest

Assign ta& codes in Sa$es /a&: 0FS221 *i7e t e *-F #ccount No: 644444 (sales account) <ompany code: #8F From t e menu select *-F #ccount c ange Select control data ta" @aA category: select G (#ll taA types allowed) Select posting wit out taA allowed c eck "oA Sa7e ,gnore t e message $ress enter In nor!a$ financia$ (ork in SAP is: %66

1efine 2 @aA procedure : @aA codes : *-F #ccount : #ssign *-F #ccount 66 $urc ase order 8aterial 2 Mty: % $rice 2 %44 @aA code: B% /asic 2 %44 Sales order 8aterial Mty: % $rice 2 '44 @aA code: #% /asic : '44 SD

@aA code:B% 2 4 BS@ ('44%==) (4O) ::::: Bendor credit %44 ::::::

@aA code: #% '= 89S ('44%==4 (%'.=O) ::::::: <ustomer de"it ''= :::::::

Mourna$ entr": <ustomers #-< @o sales B#@ $ool #-< Posting of sa$e invoice 0F-331 1ocument date: 44.4&.'44! @ype: 1+ <ompany code: #8F $osting key: 4% #ccount No: !'4444% Enter *i7e t e amount: ''= Select calculate taA c eck "oA 1r ''= '44 '=

%64

/usiness area: #8( @eAt: Sales posting $osting key: =4 #ccount No: 644444 (sales #-<) Enter #mount: IG5 @aA code: #% /usiness area: #8( @eAt: IC5 1ocument Simulate 1ou"le click on B#@ $ool #-< line item /usiness area: #8( @eAt: IC5 Select sa7e "utton (or) (ctrl C s)

?it* *o$ding ta& 0/DS1 P P


C$assic C$assic: S#$ ,ntroduced in ,ndia %&&= %&&!, &7, &3,&&,'444 if t ere is any c anges t e company will pro7ide program called patc es or ot packs E&tended: ,nstead of patc es- ot $acks <ompany pro7ides original program wit additional program (/ecause patc es are more t an original program) @1S is applica"le ot er t an salaries <ontacts : %&4< $rofessional c arges 2 %&40 +ent 2 %&4, @<S 2 Scrap sales-waste sales ( to collect at source) ,n ,ndia @1S is introduced in 1E<.'446 ,n ,nterim "udget 2 introduced education cess:'O %6= E&tended

Previous <ontractors '! F +ent '! , $rofessional < arges '! 0

Present '! '! '!

Sec 4=:c A /DS on contractors: a)+ecipient @ e person w o is recei7ing money 2 ,t may "e company, partners ip firm or ot ers Co! an"/fir! b1/DS Surc*arge Educationa$ Cess 3N of basic 42N of #asic /DS 3N ot*ers 3N of basic 42N of basic /DSB if t*e va$ue E&ceeds 42 $ak*s in a "ear 3N

Educationa$ cess is ca$cu$ated 3N on 0/DS O Surc*arge1 c) < oice to use one code or num"er of codes 2 ,t is ad7ised to go for No. of codes d) @1S is to "e deducted at t e time of in7oice posting or ad7ance payment posting w ic e7er is earlier. e) ,f t e 7alue is less t an '4444-: in t e w ole year 2@1S need to "e deducted. f) @ e contractor can get eAemption certification from dept for nil rate-lower rates. g) EAemption certificate gi7en for eac year. ) @o make @1S payment wit in 7 days from t e close of t e mont ,f 7 days comes on oliday, c oice to pay one day "efore or after i) ,ncase of year end credits 2 @1S to "e paid "efore 6%st 8ay E) ,ssue @1S certificate in form 2 %!# 2 you can issue mont ly (or) consolidate certificate. k) File annual return (Now )uarterly) in form 2 '! l) ,f t e "id includes material and ser7ice c anges 2 1educt @1S on ser7ice c arges. Custo!iCation in SAP: C*eck (it* *o$d ta& countries: Pat*: S$+. Financial #ccounting Financial #ccounting *lo"al settings wit old taA EAtended wit olding taA "asic settings c eck wit old taA countries Select position "utton *i7e t e country 2 ,N (,ndia) Enter Define officia$ (it* *o$ding ta& codes:

%6!

Same pat *i7e t e country key: ,N (,ndia) Enter Select new entries "utton .fficial key: %&4< Name: @1S on contractors Sa7e

#8F Factory

(?1E+#/#1

/#N*#F.+E

8D8/#,

<ity office

Define business $aces: Dp to eAtended wit old taA t e pat is same, and t en "asic settings ,ndia define "usiness places *i7e your company code: #8F Enter Select new entries "utton *i7e t e "usiness place: #8FF 1escription: (ydera"ad factory for #8F Sa7e

%67

*i7e t e name: (ydera"ad factory for #8F Enter Sa7e in your re)uest in accounts paya"le re)uest 6aintain *o$ida" ca$endar: Pat*: S$+. *eneral settings maintain calendar Select pu"lic olidays radio "utton Select c ange "utton Select create "utton Select wit fiAed date radio "utton Select create "utton *i7e t e date: '! 8ont : 4% (0anuary) *i7e t e pu"lic oliday s ort teAt: +epu"lic day (olidays long teAt: +epu"lic day Select create "utton ,gnore t e message, press enter Select "ack arrow and create oliday Select oliday calendar radio "utton Select c ange "utton Select create "utton *i7e t e calendar ,1 2 #% 1escription: (oliday calendar for #8F (ydera"ad factory Select assign pu"lic oliday "utton From t e list select repu"lic day c eck "oA Select assign pu"lic oliday "utton

%63

Sa7e ,gnore t e message, press enter Select "ack arrow ' times Select factory calendar radio "utton Select c ange "utton Select create "utton *i7e t e factory calendar ,1: #' *i7e t e description: #8F (ydera"ad factory calendar *i7e t e oliday calendar ,1: #% Select 8onday to Saturday c eck "oA Sa7e ,gnore t e message, press enter Assign factor" ca$endar to business $aces: Pat*: Dp to eAtended wit olding taA t e pat is same. /asic settings ,ndia assign factory calendars to "usiness places. Select new entries "utton *i7e t e company code: #8F /usiness place: #8FF Factory calendar: #' @aA due date rule: select day "efore Sa7e Sa7e in your re)uest in accounts paya"le Define (it* *o$d ta& t" e for invoice osting: Pat*: Dp to eAtended wit <alculation wit old taA t e pat is same old taA type for in7oice posting

old taA type define wit

*i7e t e country key: ,N (,ndia) %6&

Enter Select new entries "utton *i7e t e wit old taA: L%

1escription: Sec %&4< contractors in7oice "asic /asic amount: select gross amount radio "utton Select (it* *o$d ta& commercial round "utton Select post wit old taA "utton

Select no accumulation radio "utton 1eselect manual wit Sa7e Sa7e in your re)uest Select "ack arrow Select L% (9 at you are created) Select copy as "utton < ange wit old taA type to: L' old taA c eck "oA

1escription: Sec %&4< 2 contractors in7oice surc arge Enter Sa7e Select "ack arrow Select L% > L' Select copy as "utton < ange wit old taA type: L6

1escription: Sec %&4< 2 contractors in7oice 2 "asic ed. <ess Select in erent "ase c eck "oA Enter

%44

< ange wit

old taA type: L4

1escription: Sec %&4< contractors in7oice 2 Surc arge ed. <ess Select in erent "ase c eck "oA Enter > sa7e Define (it* *o$d ta& t" e for a"!ent osting: Same pat *i7e t e country key: ,N (,ndia) Enter Select new entries "utton 9it old taA type: L#

1escription: Sec %&4< contractor5s ad7. /asic Select gross amount radio "utton Select wit old taA amount c eck "oA

Select no accumulation radio "utton 1eselect manual wit old taA c eck "oA

Select control in7oice proportionate radio "utton If advance aid: Aug: Bendor #-< 1r %44444 @o /ank #-< &3444 @o @1S #-< '444 <on7ersion c arges #-< @o $arty #-< @o @1S #-< 1r 644444 '&4444 !444

Se te!ber:

/ransfer to advance @1S '444 1e"it (@ e use of centrally in7oice posting is if t ere is any @1S on ad7ance, t at will "e proportionately deduct w ile payment (@1S) is made on in7oice Sa7e: sa7e in your re)uest

%4%

Select "ack arrow Select wit old taA type: L#

Select copy as "utton < ange wit old taA type: L/

1escription: Sec %&4<. <ontractors ad7ance surc arge Enter and sa7e Select L# > L/ Select copy as "utton < ange t e wit old taA type to L<

< ange description to Sec %&4< 2 contractors ad7ance "asic ed. <ess. Select in erent "asic c eck "oA Enter < ange wit old taA type: L1

1escription: sec %&4< <ontractors ad7. Surc arge ed. <ess Select in erent "ase c eck "oA Enter and sa7e. Define (it* *o$ding codes: Dp to eAtended wit <alculation wit olding taA pat is same olding taA codes define wit olding taA codes

*i7e t e country Ley: ,N (,ndia) Enter Select new entries "utton 9it 9it old taA type: L% old taA code: L% old taA code key: select %&4<

.fficial wit

%4'

1escription: Sec %&4< contractors ,n7oice "asic $ercentage su"Eect to taA under "ase amount: %44O 9it old taA: 'O

$osting indicator: select %: standard posting: "ank-7endor <ustomer line item reduced Sa7e Sa7e in your re)uest Select "ack arrow Select L% Select copy as "utton < ange wit < ange wit old taA type: L' old taA code: L'

1escription: Sec %&4< 2 contractor in7oice surc arge E&a! $e: /asic rate: %44444 G '-%44 N '444 Surc arge: %4O on "asic rate (or): '444G%4-%444N'44 (or) 4.'O on "asic amount N %44444G4.'-%44N'44 9it old taA rate: 4.'4

Enter and sa7e Select L%>L' Select copy as "utton < ange wit 9it old taA type: L6

old taA code: L6

1escription: Sec %&4< contractors in7oice "asic ed. <ess $ress enter < ange wit < ange wit old taA type: L4 old taA code: L4

< ange description: Sec %&4< contractors in7oice surc arge ed. <ess

%46

9it

old taA rate: 'O

Enter and sa7e Select "ack arrow Select L%, L', L6, >L4 Select copy as "utton < ange wit < ange wit old taA type: L# old taA code: L#

< ange description to: <ontractors ad7. "asic Enter < ange wit < ange wit old taA type: L/ old taA code: L/

1escription: Sec %&4< <ontractors ad7. Surc arge Enter < ange wit < ange wit old taA type: L< old taA code: L<

1escription: Sec %&4< <ontractors ad7. /asic. Ed. <ess Enter < ange wit < ange wit old taA type: L1 old taA code: L1

1escription: Sec %&4< <ontractors ad7. Surc arge ed. <ess Enter > sa7e Portra" de endencies bet(een (it* *o$ding ta& t" es: Pat*: Dp to eAtended wit <alculation wit wit olding taA type olding taA pat is same olding taA "ase amount portray dependencies "etween

*i7e t e country key: ,N (,ndia) Enter 'O L% 4= L# 4& %44

4.'O L' 4! L/ =4 'O L6 47 L< =% 'O L4 43 L1 =' Dse of t e in erent "ase: incase of L6 >L1 2 Education cess is calculation on L% > L# respecti7e Select wit old taA type: L6

Select details "utton 1ependent on type No: 4= Sa7e Sa7e in your re)uest Select "ack arrow Select L4, L< >L1 Select details "utton For L4 2 1ependent on type No: 4! Select new entry "utton For L< 2 dependent on type No: 4& Select neAt entry "utton For L1 2 1ependent on type No: =4 Sa7e

Assign (it* *o$ding ta& t" es to co! an" codes: Pat*: Dp to eAtended wit olding taA t e pat is same. <ompany code assign wit olding taA to company code Dp to eAtended wit olding taA t e pat is same.

/asic setting c eck recipient types *i7e t e country key: ,N (,ndia) Enter Select new entries "utton %4=

*i7e wit

olding taA: L%: +ecipient: <o: @eAt: company : : : : : : : Reci ient t" e <. : <. : <. : <. : <. : <. : <. : /e&t <ompany <ompany <ompany <ompany <ompany <ompany <ompany

?it* *o$d ta& L' L6 L4 L# L/ L< L1

Select sa7e "utton (or) (ctrl Cs) Sa7e in your re)uest 6aintain ta& due dates: Pat*: Dp to eAtended wit olding taA t e pat is same /asic settings ,ndia 8aintain taA due dates Select new entries "utton *i7e t e country: ,N (,ndia) .fficial wit olding taA key: %&4<

+ecipient: <o (<ompany) No. of days until taA due date: 777 #nd press F% (For documentation) Sa7e Assign (it* *o$ding ta& t" es to co! an" codes: Pat*: Dp to eAtended wit olding taA t e pat is same <ompany code #ssign wit olding taA types to company codes Select new entries "utton *i7e t e company code: #8F 9it olding taA type: L%

+ecipient type: select <o Select wit 9it old taA agent c eck "oA

old taA o"ligated from 4%.44.'44! olding taA unit: 6%.46.'447 %4!

."ligated to wit

Sa7e Sa7e in your re)uest Select "ack arrow Select: L% Select: copy as "utton < ange wit olding taA type: L'

Enter and sa7e Select L% > L' Select copy as "utton 9it Enter 9it olding taA type: L4 olding taA type: L6

Enter and sa7e Select "ack arrow Select L%, L', L6 >L4 Select copy as "utton < ange wit Enter .nce again c ange wit Enter < ange wit Enter < ange wit olding taA type: L1 olding taA type: L< olding taA type to: L/ olding taA type to L#

Enter and sa7e Activate e&tended (it* *o$ding ta&:

%47

Pat*: Same pat Select position "utton *i7e t e company code: #8F Enter Select eAtended wit olding taA c eck "oA for company code: #8F

Select sa7e "utton (or) (ctrl C s) ,gnore t e message: $ress enter Sa7e in your re)uest Creation of 8/- Account /DS < Contractors and conversion c*anges Account: (FS44) *i7e t e *-F #ccount No: %44=4= <ompany code: #8F Select wit template "utton *i7e t e *-F #ccount: %44=44 (.utstanding eApenses) <ompany code: #8F Enter < ange s ort teAt > *-F #ccount long teAt: @1S > <ontractors ot er fields are same Sa7e (or) (ctrl C s) *i7e t e *-F #ccount: 444'44 <ompany code: #8F Select wit template "utton *i7e t e *-F #ccount No: 444%44 (Salaries #-<) <ompany code: #8F Enter

%43

< ange t e accounting groups to manufacturing < ange s ort teAt > *-F #-< long teAt to con7ersion c arges .t er fields are same Sa7e (or) (ctrl C s) Assign!ent accounts for auto!atic ostings: Dp to eAtended wit olding taA t e pat is same $ostings #ccounts for wit olding taA 1efine accounts for wit "e paid o7er *i7e t e c art of accounts: #8F Enter Select wit old taA code c eck "oA 9it old taA type c eck "oA Sa7e 8ive t*e (it* *o$ding ta& t" e (it* *o$ding ta& code L% L% L' L' L6 L6 L4 L4 L# L# L/ L/ L< L< L1 L1 Select sa7e "utton (or) (ctrl Cs) 6aintain co! an" code settings for e&cise: Pat*: S$+. Fogistics general @aA on goods mo7ements ,ndia /asic settings 8aintain company code settings Select new entries "utton *i7e t e company code: #8F Sa7e Sa7e in your re)uest 6aintain surc*arge ca$cu$ation !et*ods: Pat*: Dp to eAtended wit olding taA t e pat is same <alculation ,ndia surc arges 8aintain surc arge calculation met ods Select position "utton %4& olding taA to

Account %44=4= %44=4= %44=4= %44=4= %44=4= %44=4= %44=4= %44=4=

<ompany code: #8F Enter Select surc arges c eck "oA for #8F Sa7e Sa7e in your re)uest 6aintain surc*arge /a& codes: 0se arate ta& codes1 : sa!e at*: Select new entries "utton *i7e t e country: ,N 9it olding taA type: L' Countr" ,N ,N ?it* *o$ding ta& t" e L' L/ ?it* *o$ding ta& code L' L/

Sa7e > sa7e in your re)uest 6aintain surc*arge rates: 0Surc*arges co!bined (it* basic (it* *o$ding ta& codes1 Same pat Select new entries "utton Co! an" (it* *o$ding ta& t" e (it* *o$ding ta& code #8F L% L% #8F L# L# Sa7e > sa7e in your re)uest Re!ittance C*a$$an: /o get /DS Pa"ab$e $ine ite!s co se arate$" and ot*ers se arate$": <on7ersion c anges #-< @o party #-< @o @1S #-< 1r 1r reci ient <. <. Surc*arge %4 %4

/DS on contractors: <r

%=4

%: %444 : <ompany ' 2 '444 : .t ers 6 2 6444 : <ompany 4 2 4444 : <ompany = 2 =444 : .t ers

@1S on <ompany: is 3444 For companies (%&4<) @1S on contractors @o /ank 1r

S ecif" docu!ent t" e for re!ittance c*a$$an Dp to eAtended wit olding taA t e pat is same $ostings ,ndia +emittance c allan 1ocument types Specify document type (#ccounts paya"le) Select new entries "utton *i7e t e company code: #8F +emittance c allan document type: S# Sa7e Sa7e in your re)uest 6aintain nu!ber grou s: Same pat Select new entries "utton *i7e t e company code: #8F /usiness place: #8FF .fficial wit olding taA key: %&4<

Num"er group: 444 Sa7e Assign no ranges to nu!ber grou s: Same pat Select new entries "utton Num"er group: 444 ,nternal No. range: 44

%=%

Sa7e 6aintain 5o. ranges: Same pat Select maintain *roups "utton Select group wit out taA a7ing 444 From t e menu select inter7al maintain *i7e t e company code: #8F Enter Select inter7al "utton ?ear: '44!: From num"er:%: to num"er: %44444 Enter and sa7e 6aintain nu!ber grou s to /DS Certificates: Dp to eAtended wit olding taA pat is same $ostings ,ndia wit olding taA certificates for 7endors > customers maintain num"er groups and S#$ Script forms Select new entries "utton *i7e t e company code: #8F /usiness place: #8FF .fficial wit olding taA key: %&4<

*i7e t e form: 0U %,E9@ U <E+@ No. group: 446 Sa7e Sa7e in your re)uest Assign nu!ber ranges to nu!ber grou s: Same pat Select new entries "utton *i7e t e num"er group: 446 ,nternal No. range: 46 Sa7e > sa7e in your re)uest 6aintain nu!ber ranger: Sa!e at* %='

Select maintain groups5 "utton Select group wit out taA a7ing 446 c eck "oA From t e menu select inter7al maintain *i7e t e company code: #8F Enter Select inter7al "utton ?ear: '44!: From No: %4444% to No: '44444 Enter and sa7e Assign ta& codes in vendor !aster: Pat*: #ccounting Financial accounting accounts paya"le master records maintain centrally c ange 0KI231 Bendor No: 374444% <ompany code: #8F Select wit Enter 9it 9it olding taA type: L% olding taA code: L% olding taA c eck "oA

Select lia"le c eck "oA +ecipient type: <o 9it 9it olding taA type: L' olding taA code: L'

Select lia"le c eck "oA +ecipient type: <o 9it 9it olding taA type: L6 olding taA code: L6

Select lia"le c eck "oA +ecipient type: <o 9it 9it olding taA type: L4 olding taA code: L4

%=6

Select lia"le c eck "oA +ecipient type: <o ?it* *o$d ta& t" e L# L/ L< L1 ?it* *o$ding ta& code L# L/ L< L1 -iab$e : : : : Recei ts t" e <o <o <o <o

$ress neAt page "utton ignore warning message $ress enter Select <,N details "utton ,gnore t e warning messages, press enter Select wit olding taA ta"

$#N: #$&&37!=46< Select "ack arrow and sa7e ,ser $eve$: Conversion c*arges osting 0F-:+1 1ocument date: %%.4&.'44! @ype: L+ <ompany code: #8F $osting key: 6% #ccount No: 374444% Enter *i7e t e amount: %44444 /usiness place: #8FF /usiness area: #8( @eAt: con7ersion c arges posting $osting key: 44 #ccount No: 444'44 (<on7ersion c arges #-<)

%=4

Enter % ,f t e 7alues is less @ an '4444 in t e 9 ole year +emo7e: L%,L',L6,L4,L#, L#,L/,L<,L1 ' ,f t e "ill consists of 8aterial 74444-: <on7ersion c arges 64444-: For L%,L',L6,L4 2 9it olding taA "ase enter 64444 6 ,f t e "ill is only for con7ersion c arges

+emo7e L#,L/,L<,L1

6rd +emo7e t e codes L#, L/, L< > L1 Enter *i7e t e amount: IG5 /usiness area: #8( @eAt: IC5 1ocument Simulate 1ou"le click on 6rd line item @eAt: enter IC5 Select neAt item "utton @eAt once again IC5 Select neAt item @eAt: IC5 Select neAt item "utton @eAt: IC5 Sa7e From t e menu select: 1ocument display 1ou"le click on 6rd line item: @1S on contractors ,t s ow t e 7alue date: 47.%4.'44! Creation of re!ittance C*a$$an:

%==

Pat*: #ccounting Financial accounting #ccounts paya"le wit olding taA ,ndia eAtended wit olding taA remittance of wit olding taA create remittance c allan <ompany code: #8F Fiscal year: '44! /usiness place: #8FF $osting date: 4%.4&.'44! to 64.4&.'44! Sec %&4< +ecipient types: <o 1ocument date: 47.%4.'44! $osting date: 47.%4.'44! /ank account: '44%4= (S/, <urrent account) /usiness area: #8( EAecute *i7e t e teAt: @1S $ayment for Septem"er Select process open items "utton Enter 1ou"le click on all t e items Select document o7er7iew "utton 1ou"le click on S/, <urrent #-< %-: #mount: IG5 Sa7e Select clearing document "utton Enter bank c*a$$an: form %!# Sa!e at*: *i7e t e company code: #8F

%=!

Fiscal year: '44! < allan clearing num"er: select '7 ,nternal c allan No > c allan date will come automatically /ank c allan No: =!73 (any no) /ank c allan date: 47.%4.'44! /ank key: S/, EAecute Print /DS Certificates: Dp to eAtended wit 9it $rint *i7e t e company code: #8F Fiscal year: '44! /usiness place: #8FF Section: %&4< $osting date: 4%.44.'44! to 6%.46.'447 /ank c allan date: 4%.4=.'44! to 64.44.'447 <ertificate date: 64.44.'447 Signatory: J?W 1esignation: 8anager : #ccounts $lace of printing: (ydera"ad EAecute .utput de7ice: F$4% Select print "utton @o 7iew t e print out from t e menu select system ser7ices output control olding taA: t e pat is same (Dser le7el)

olding taA certified

%=7

EAecute Select spool no. c eck "oA Select display contents "utton Printing of annua$ return: Dp to eAtended wit olding taA t e pat is same (Dser le7el) +eporting annual returns *i7e t e income taA section: %&4< <ompany code: #8F Fiscal period: 4%.44.'44! to 6%.46.'447 EAtended wit olding taA section %&4<

/usiness place: #8FF @aA deduction account num"er: #$&37&37!< Signatory: J?W 1esignation of signatory: 8anager:#ccounts 1ate of signing: 64.44.'447 $lace: (ydera"ad EAecute ,gnore t e error message *i7e t e taA deduction account No once again EAecute

Advance a"!ent osting


Advance a"!ent: 0F-:E1 1ocument date: %%.4&.'44! @ype: LW <ompany code: #8F *i7e t e 7endor #-<: 374444% Special *-F ,ndicator: #

%=3

/ank #-<: '44%4= /usiness area: #8( #mount: '44444 @eAt: #d7ance payment posting Enter #mount: IG5 /usiness place: #8FF /usiness area: #8(: 1ue on date: %%.4&.'44! @eAt: IC5 1ocument simulate Enter 1ou"le click on "lue font line items Sa7e ,n7oice posting: F:46 *i7e t e document date: %%.4&.'44! @ype: L+ <ompany code: #8F $osting key: 6% #ccount: 374444% #mount: =44444% /usiness place: #8FF /usiness area: #8(: /illing date: %%.4&.'44! @eAt: con7ersion c arges posting $osting key: 44 #ccount no: 444'44 (con7ersion c arges) Enter +emo7e L#, L/, L<> L1 Enter #mount: IG5 /usiness area: #8( @eAt: IC5 1ocumentsimulate 1ou"le click on "lue font line items @eAt: enter IC5 %=&

Sa7e /ransfer of advance fro! s ecia$ 8/- to nor!a$ b" c$earing s ecia$ 8/- ite!s: 0F-;:1: 1ocument date: %%.4&.'44! @ype: L# <ompany code: #8F Bendor #-<: 374444% ,n7: %44447 (comes default) @eAt: ad7ance payment clearing Select process down payments "utton *i7e t e transfer posting: '44444 1ocument Simulate and sa7e From t e menu select document display

Asset accounting
@ is is also a su"sidiary ledger < art of depreciation. #ll t e setting are done ere <opy *ermany c art of duplication (<lient 344) (or) <opy *ermany (or) ,ndia (w en client 444) De reciation areas: /ook depreciation @aA depreciation <osting depreciation *roup depreciation De reciation !et*ods: Straig t line depreciation (SF8) 9ritten down 7alue depreciation (91B) %!4

De reciation ke": +ate C 8et od E&: =O SF8 (.+) =O 91B Posting: 74 2 #sset de"it 7= 2 #sset credit /ransaction t" e: %44 eAternal ac)uisitions %%4 ,n ouse production '%4 +etirement wit re7enue

Data f$o( in asset accounting:

%!%

6ain asset (i$$ *ave sub 5o: 2 0Cero1 % : (8ain asset) %2% %2' 4. A$$ t*e ti!es Account asset ru$es: %. Su" asset master is to created wit reference to main asset master '. 8ain asset master is to "e created wit reference to asset class 6. ,n asset class it is specified account determination 4. For account determination we assign *-F #ccounts "ased on nature of transaction. E&a! $e: Purc*ase of !aster: 8otor #-< (Su"sidiary ledger) 1r @o /ank #-c Custo!iCation: Co " reference c*art of De reciation/De reciation Areas: Pat*: S$+. Financial accounting asset accounting organi;ational structures copy reference c art of depreciation-depreciation areas 1ou"le click on copy reference c art of depreciation 0/ransaction code: FC2E1 From t e menu select organi;ational o"Eect copy %!'

.rgani;ational o"Eect From c art of depreciation: select .1E (8aAimum 7aluation: *ermany @o c art of depreciation: #8F Enter Enter once again Select create re)uest "utton *i7e t e s ort depreciation asset customi;ation for #8F Sa7e $ress enter to sa7e in your re)uest ,t gi7es t e message t at: c art of depreciation to #8F Enter Select "ack arrow 1ou"le click on specify description of c art of depreciation Select position "utton *i7e your c art of depreciation: #8F Enter < ange t e description to c art of depreciation for #8F Sa7e $ress enter to sa7e in your re)uest Select "ack arrow 1ou"le click on copy-delete depreciation areas *i7e your c art of depreciation: #8F Enter Select depreciation areas: 46, %4, %=, '4, 6%, 6', 4%, and =%. From t e menu select edit delete %!6

Select sa7e "utton (or) (ctrl C s) ,gnore all t e warning messages and go on $ress enter till you get t e message data was sa7ed

Assign c*art of de reciation to co! an" code: 0/ransaction code: OAO#1 Same pat : Select position "utton *i7e t e company code: #8F $ress enter For company code: #8F 2#ssign c art of depreciation #8F #nd sa7e $ress enter to sa7e in your re)uest S ecif" account deter!ination: Pat*: S$+. Financial accounting asset accounting organi;ational structures #sset classes specify account determination. Select new entries "utton #ccount determination: #ccount determination #8F %4444 #8F %%444 #8F '4444 #8F 64444 #8F 6%444 #8F 44444 1escription Fand /uildings $lant > 8ac inery Furniture > fiAtures Be icles <apital work in progress

Select sa7e "utton (or) (ctrl C s) Sa7e in your re)uest

%!4

Create screen $a" out ru$es: Pat*: Same pat Select screen lay out %444, %%44, '444, 6444, 6%44, 4444 Select copy as "utton

< ange t e name to Screen layout #8F% #8F' #8F6 #8F4 #8F= #8F! Enter and sa7e Sa7e in your re)uest Define nu!ber range interva$: Same pat 0/ransaction code: AS2E1 *i7e t e company code: #8F Select c ange inter7als "utton Select inter7al "utton *i7e t e No. range: 4% From No: to to No: % to %44444 Enter Select inter7al "utton No. range: 4' Interva$: From no From No: Select inter7al "utton 46 Select inter7al "utton 44 Select inter7al "utton 4= Select inter7al "utton 4! %4444% '4444% 64444% 44444% =4444% 1escription Fand /uildings $lant > mac inery Furniture > fiAtures Be icles <apital work in progress (9,$)

@o num"er @o '44444 @o 644444 Enter @o 444444 Enter @o =44444 Enter @o !44444 Enter

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#nd sa7e

Define asset c$asses: Same pat 0/ransaction code: OAOA1 Select new entries "utton #sset class: #8F %444 (Free old land) S ort teAt: free old land #ccount determinati7e select %4444 lands Screen layout rules: Select #8F% No. +ange: 4% Select include asset under in7entory data c eck "oA Pur ose of inc$ude asset under inventor" data: For 7erification of assets t is is usual Select No. #B< (#sset under construction) or summary management of #B< Dnder status of #B< Select sa7e "utton (or) (ctrl C s) Sa7e in your re)uest Select neAt entry "utton #sset class: #8F %%44 (Factory "uilding) S ort teAt: factory "uildings #ccount determination: #8F %%444 (/uildings) Screen lay out rule: #8F' No. range: 4' Select include asset under in7entory data c eck "oA Select No #B< (.+) Summary management of #B<

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Sa7e Select neAt entry "utton #sset class: #8F '444 (1epartment #) S ort teAt: department # #ccount determination: #8F '4444 ($lant > mac inery) Screen lay out rule: #8F6 ($lant > mac inery) No. range: 46 Select: ,nclude asset under in7entory data c eck "oA Select no #B< (.r) Summary management of #B< radio "utton Sa7e Select neAt entry "utton #sset class: #8F 6444 (Furniture > FiAtures) S ort teAt: Furniture > FiAtures #ccount determination: #8F 64444 (Furniture > FiAtures) Screen layout rule: #8F4 No. range: 44 Select: ,nclude asset under in7entory data c eck "oA Select no #B< (.r) Summary management of #B< radio "utton Sa7e Select neAt entry "utton #sset class: #8F 6%44 (7e icles : ot ers) S ort teAt: 7e icles : ot ers #ccount determination: #8F 6%444 Screen layout rule: #8F= (Be icles) No. range: 4= Select: ,nclude asset under in7entory data c eck "oA

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Select no #B< (.r) Summary management of #B< radio "utton Sa7e Select neAt entry "utton #sset class: #8F 4444 (capital work in progress : general) #ccount determination: #8F 44444 Screen layout rule: #8F! No. range: 4! 1e Select: ,nclude asset under in7entory Select line item settlement radio "utton Sa7e Deter!ine de reciation areas in t*e asset c$ass: Pat*: S$+. Financial accounting asset accounting 7aluation determine depreciation areas in t e asset class (/ransaction code: OA%L1 *i7e t e c art of depreciation: #8F Enter Select position "utton *i7e t e asset class: #8F %444 Enter Select asset class: #8F %444 1ou"le click on depreciation areas folder 1eselect deacti7ation c eck "oA for 4% (/ook depreciation) Fay out: select '444 (1epreciation on asset su" no le7el) For 4' 2 '444 For 64 also 2 '444 Select sa7e "utton (or) (ctrl C s)

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Sa7e in your re)uest E& $anation: For 24 -and: > capital work in programs <apitali;ation date 2 re)uired 1epreciation rate 2 4O -a" out 3222 De reciation on Asset sub no. $eve$ 8ac ine No Su" No '444 if asset installed : 8ac ine No. : % 4 '44= #ddition : 8otor : % % '44! #dditions : 8otor : % ' De reciation is ca$cu$ation on sub no. on$". Select "ack arrow @ e same procedure to "e followed for asset class #8F %%44 #8F '444 #8F 6444 #8F 6%44 #8F 4444 :

Creation of 4; 8/- Accounts: Fi&ed Assets 8rou : %. '. 6. 4. =. !. Fand /uilding $lant > 8ac inery Furniture > FiAtures Be icles <apital work in progress

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0Account 52. RangeB 322222 A 3222==B Sort ke" A 24E 0Asset no1B fie$d status grou : 829>B Reconci$iation t" e: for A/C t" e: Asset De reciation: 7. #ccumulated depreciation 2 /uilding 3. #ccumulated depreciation 2 $lant > 8ac inery &. #ccumulated depreciation 2 Furniture > FiAtures %4. #ccumulated depreciation 2 Be icles 0,nder accu!u$ated de reciation grou range: 422322 to 4223==B sort ke" A 24E 0Asset 5o fie$d status grou A 8O9> reconci$iation A/C for account t" e: Asset1 Sa$es: %%. #sset Sale : Field Status *roup 2 *4=' %'. $rofit on #sset Sale 2 Field Status *roup 2 *44% ,nder ot*er Inco!e: 5o. Range +22422 to +224==: Sort Ie" -24E 4+.Foss on sale %4. Foss due to scrapping ,nder Ad!inistration: Range: :22+22 to :22+==: Sort Ie": 24E Fie$d Status grou A 8224 %=. 1epreciation -,nder De reciation A Range :22;22 to :22;== Sort ke":24E) fie$d status grou A 8224.

Creation of 8/- 6asters: 0FS221 8ive t*e 8/- account no: 322222 <ompany code: #8F Select wit template "utton *i7e t e *-F #ccount No: '44%%4 (Sundry de"tors) 2 used "ecause it is a reconciliation #ccount <ompany code: #8F Enter

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< anged t e accounts group: FiAed assets S ort teAt: Fand Select control data ta" +econciliation #-< type for #-< type: Select #ssts Sort key: select 4%3 (#sset No) Select create-"ank-interest ta" Field status group: *4!7 Sa7e 8ive t*e 8/- Account 5o: 32222; <ompany code: #8F Select wit template "utton *i7e t e *-F #ccount No: '44444 <ompany code: #8F Enter Select type-description ta" < ange s ort teAt > long teAt (/uildings) Sa7e 8ive t*e 8/- Account 5o: 322242 <ompany code: #8F Select wit template "utton *i7e t e *-F #ccount No: '44444 Enter S ort teAt and *-F #ccount long teAt: $lant > 8ac inery Sa7e 8ive t*e 8/- Account 5o: 32224; <ompany code: #8F Select wit template "utton *i7e t e *-F #ccount No: '44444

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Enter S ort teAt and *-F #ccount long teAt: Furniture > FiAtures Sa7e 8ive t*e 8/- Account 5o: 322232 <ompany code: #8F Select wit template "utton *i7e t e *-F #ccount No: '44444 Enter < ange S ort teAt and *-F #ccount long teAt: Be icles Sa7e 8ive t*e 8/- Account 5o: 32223; <ompany code: #8F Select wit template "utton *i7e t e *-F #ccount No: '44444 Enter < ange S ort teAt and *-F #ccount long teAt: <apital work in progress Sa7e 8ive t*e 8/- Account 5o: 422322 <ompany code: #8F Select wit template "utton *i7e t e *-F #ccount N4: '44444 Enter < ange t e account group: #ccumulated depreciation < ange s ort teAt > Fong teAt: #ccumulated depreciation 2 "uildings Sa7e 8ive t*e 8/- Account 5o: 42232; <ompany code: #8F Select wit template "utton *i7e t e *-F #ccount N4: %44'44

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Enter < ange s ort teAt > Fong teAt: #ccumulated depreciation 2 $lant > 8ac inery Sa7e 8ive t*e 8/- Account 5o: 422342 Select wit template "utton *i7e t e *-F #ccount N4: %44'44 Enter < ange s ort teAt > *-F #ccount Fong teAt to: #ccumulated depreciation 2 Furniture > FiAtures Sa7e

8ive t*e 8/- Account 5o: 42234; <ompany code: #8F Select wit template "utton *i7e t e *-F #ccount N4: %44'44 Enter < ange s ort teAt > *-F #ccount Fong teAt to: #ccumulated depreciation 2 Be icles Sa7e 8ive t*e 8/- Account 52: +22423 <ompany code: #8F Select wit template "utton *i7e t e *-F #ccount N4: 644%44 (EAc ange gains) Enter < ange s ort teAt > *-F #ccount long teAt: #sset sale Select control data ta"

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*i7e sort key: 4%3 (#sset num"er) Select create-"ank-interest ta" Field status group: select *4=' Sa7e 8ive t*e 8/- Account 52: +2242+ <ompany code: #8F Select wit template "utton *i7e t e *-F #ccount N4: 644%44 Enter Select type-description ta" < ange s ort teAt > *-F #ccount long teAt to: $rofit on #sset sale Select control data ta" *i7e sort key: 4%3 (#sset num"er) Sa7e 8ive t*e 8/- Account 52: :22+23 <ompany code: #8F Select wit template "utton *i7e t e *-F #ccount N4: 644%44 Enter Select type-description ta" < ange s ort teAt > *-F #ccount long teAt to: Foss on #sset sale Select control data ta" *i7e sort key: 4%3 Sa7e 8ive t*e 8/- Account 52: :22+2+

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<ompany code: #8F Select wit template "utton *i7e t e *-F #ccount N4: 44464' Enter < ange s ort teAt > long teAt to: Foss due to scrapping Sa7e

8ive t*e 8/- Account 52: :22;22 <ompany code: #8F Select wit template "utton *i7e t e *-F #ccount N4: 44464' Enter < ange t e account group: 1epreciation < ange s ort teAt > *-F #ccount long teAt to: 1epreciation .t er fields are same Sa7e Assign!ent of accounts for auto!atic ostings: Pat*: S$+. Financial accounting asset accounting integration wit t e general ledger assigns *-F #ccounts 0/ransaction code: A2=21 *i7e your c art of depreciation: #8F Enter Select c art of accounts: #8F 1ou"le click on account determination folder Select account determination: #8F %4444 (Fand) 1ou"le click on "alance s eet accounts folder

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#c)uisition column #c)uisition and production cost: '44444(#-< No) Foss made on asset retirement wit out re7enue: 444646 (#-< No) <learing account re7enue from asset sale: 644%4' (#sset sale #-<) *ain from asset sale 2 644%46 ($rofit on sale #-<) Foss from #sset sale 2 44464' (Foss on sale of asset) Select and sa7e ,t gi7es t e warning message, ignore t e message $ress enter Sa7e in your re)uest 1ou"le click on #-< determination folder Select: #8F %%444(/uildings) 1ou"le click on "alance s eets #-<s folder #c)uisition column: #c)uision and production cost: '4444= Foss made on asset retirement wit out re7enue: 444644 <learing account re7enue from asset sale: 644%4' *ain from asset sale: 644%46 Foss from asset sale: 44464' Sa7e, ignore t e message Enter 1ou"le click on depreciation folder #cc. 1ep. #ccount for ordinary depreciation: %44'44 EApense account for ordinary depreciation: 444=44 Select sa7e "utton (or) (ctrl C s) Sa7e in your re)uest 1ou"le click on #ccount determination folder: Select: #8F '4444 ($lant > 8ac inery)

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1ou"le click on "alance s eet #-<s folder #c)uisition column: ac)uisition and production cost: '444%4 Foss made on asset retirement wit out re7enue: 444646 <learing account re7enue from asset sale: 644%4' *ain from asset sale: 644%46 Foss on asset sale: 44464' Sa7e, ignore t e message, and enter, sa7e in your re)uest 1ou"le click on depreciation folder #cc. 1ep. #ccount for ordinary depreciation: %44'4= EApense account for ordinary depreciation: 444=44 Sa7e, sa7e in your re)uest 1ou"le click on account determination folder Select #8F: 64444(Furniture > FiAtures) 1ou"le click on "alance s eet folder #c)uisition: ac)uisition any production cost: '444%= Foss made on asset retirement wit out re7enue: 444646 <learing account re7enue from asset sale: 644%4' *ain from asset sale: 644%46 Foss from asset sale: 44464' Select sa7e "utton (ctrl C s) N ignore t e message $ress enter 1ou"le click on depreciation folder #ccumulated depreciation #-< for ordinary dep: %44'%4 EApenses account for ordinary depreciation: 444=44 Sa7e (or) (ctrl C s) ,gnore t e message, press enter

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1ou"le click on account determination folder Select #8F 6%444(Be icles) 1ou"le click on "alance s eet #-< folder #c)uisition: #c)uisition production cost: '444'4 Foss made on asset retirement wit out re7enue: 444646 <learing account re7enue from asset sale: 644%4' *ain from asset sale: 644%46 Foss from asset sale: 44464' Select sa7e "utton (or) (ctrl C s), ignore t e message, and press enter 1ou"le click on depreciation folders #ccumulate depreciati7e #-< for ordinary depreciation: %44'%= EApenses account for ordinary depreciation: 444=44 Sa7e (or) (ctrl C s) ,gnore t e message, press enter 1ou"le click on account determination folder Select #8F 44444 (<apital work in progress) 1ou"le click on "alance s eet folder #c)uisition: ac)uisition production cost: '444'= Foss made on asset retirement wit out re7enue: 444646 <learing account re7enue from asset sale: 644%4' *ain from asset sale: 644%46 Foss from asset sale: 44464' Select sa7e "utton (or) (ctrl C s), ignore t e message $ress enter S ecif" docu!ent t" e for osting of de reciation:

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Pat*: S$+. Financial accounting asset accounting ,ntegration wit t e general ledger post depreciation to t e general ledger specify document type for posting of depreciation. 1ou"le click define document types Select position "utton *i7e t e document type: #F (1epreciation posting) Enter Select #F depreciation postings Select details "utton Note down t e No. range: 44 Select No. range information "utton *i7e t e company code: #8F Select c ange inter7als "utton Select inter7al "utton No. range: 44 ?ear: '44! From no: 74444% to 344444 Select eAternal c eck "oA Enter and sa7e Advantage of se$ection of e&terna$ c*eck bo&: ,n e7ery mont it automatically calculates t e depreciation. E&a! $e: %) 1epreciation #-< 1r @o #ccumulated 1epreciation : "uilding ') 1epreciation #-< 1r @o #ccumulated depreciation : plant > mac inery 6) 1epreciation #-< 1r @o #ccumulated depreciation 2 Furniture > FiAtures

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4) 1epreciation #-< 1r @o #ccumulated depreciation 2 Be icles 0It auto!atica$$" ca$cu$ated de reciation at a ti!e and give t*e no ranges auto!atica$$"1 S ecif" interva$s and osting ru$es: Same pat 0/ransaction code: OA%R1 Select company code: #8F 1ou"le click on posting rules folder Select 4% (/ook depreciation) Select details "utton Select mont ly postings radio "utton Sa7e S ecif" rounding of net book va$ue and /or de reciation: S$+. Financial accounting #sset accounting Baluation amount specifications (<ompany code-depreciations area) specify rounding of net "ook 7alue and -or depreciation 0/ransaction code: OA%O1 Select company code: #8F 1ou"le click on rounding specification folder Select 4% (/ook depreciation) Select details "utton Select automatically calculated depreciation c eck "oA Select round to nearest w ole radio "utton Sa7e Sa7e in your re)uest Define screen $a" out for asset !aster data: Pat*: S$+. Financial accounting asset accounting 8aster data screen lay out define screen lay out for asset master data 1ou"le click on define screen lay out for asset master data Select #8F% (Fand) 1ou"le click on logical field groups %34

Select ' ($osting information) 1ou"le click on field group rules <apitali;ation date: 8ake it re)uired entry field Select main no. c eck "oA Select su" no. c eck "oA Select copy c eck "oA Select sa7e "utton (or) (ctrl C s) Select "ack arrow Select: 6 (time dependent data) 1ou"le click on fields group rules folder /usiness area: 8ake it re)uired entry field Select main No. < eck "oA Select su" no. c eck "oA Select copy: c eck "oA Sa7e Select "ack arrow ' times @ e same procedure is to "e followed lay out #8F', Fayout #8F6, Fayout #8F4, #8F=, > #8F! Define screen $a" out for asset de reciation areas: Same pat : 0/ransaction code: A2341 Select screen layout '444 (dep. on asset su" no. lay out) 1ou"le click on field rules folder 1epreciation keys: make it re)uired entry field Select main No: c eck "oA Select su" No: c eck "oA: select copy c eck "oA

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Select sa7e "utton (or) (ctrl C s) De reciation ke"s: +ate C 8et od a. ". c. d. e. 1efine "ase met ods 1efine declining "alance met ods 1efine multi le7el met ods 1efine period control met ods 8aintain depreciation key: assigned 0Assigned to asset !aster1

5ote: aBbBcBd assigned to !ain de reciation ke" a. Define base !et*ods: Pat*: S$+. Financial #ccounting #sset accounting 1epreciation Baluation met ods 1epreciation key <alculation met ods 1efine "ase met ods. 5ote do(n: /ase met od: 44%4 (ordinary: eAplicit it percentage (after end of life)) b. Define dec$ining ba$ance !et*ods: Sa!e at* *i7e your c art of depreciation: #8F Enter Note down: 44% (4.44J-4.444O-4.444O

If t*e 223 1ecimal factor 'O 8aAimum: '4O ,f t e depreciation is =O: 7alue of t e asset is %44444-: %st 4 years: = C = C = C = N '4O 1epreciation is N %44444 G =-%44 G &3-%44 Define !u$ti $eve$ !et*ods: Sa!e at*: 0/ransaction code: AFA6S1 Select new entries "utton 8ulti le7el met od: #% 1escription: =O SF8 (Straig t line met od) %3'

Balidity start: Select from ordinary depreciation start date Sa7e Sa7e in your re)uest 1ou"le click on le7els "utton Select new entries "utton #c)uisition year: &&&& ?ears: &&& $eriods: %' /ase 7alue: select 4% (#c)uision 7alue) $ercentage: =O Sa7e #c)uision year: &&&& (#ny year ac)uision) ?ear: &&& (8aAimum No. of years) $eriod: %' (%' mont s) /ase 7alue: ac)uision 7alue C purc ase cost $ercentage: +ate of depreciation +eduction: E&: /ook 7alue: %44444 +ate of depreciation 2 =O +esidual 7alues 2 =O of "ook 7alue /ook 7alue N %44444 =O +esidual 7alue N =444 (Scrap 7alue) ::::::::::: &=444 :::::::::::: =O depreciation on &=444-: only Select "ack arrow ' times Select neAt entry "utton *i7e t e multi le7el met od: #' 1escription: =O 91B Balidity start: select from ordinary depreciation start data

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Sa7e 1ou"le click on le7els folder Select new entries "utton #c)uision year: &&&& ?ears: &&& $eriods: %' /ase 7alue: select '4 (net "ook 7alue) $ercentage: =O Sa7e (or) (ctrl C s)

6aintain eriod contro$ !et*ods: Same pat : 0/ransaction code: AFA6P1 Select new entries "utton $eriod control met od: 44! 1escription of t e met od: 4%-4!-4!-4! #c)uision year: select 4% ($rorate at period start date) #dded year: select 4! (#t t e start of t e year) +etirement year: select 4! at t e start of t e year @ransfer: select 4! (at t e start of t e year) Sa7e (or) (ctrl C s) Sa7e in your re)uest 6aintain de reciation ke": Same pat : 0/ransaction code: AFA6A1

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Select new entries "utton *i7e t e depreciation key: #8F (=O straig t line depreciation met od) Select period controls according to fiscal year c eck "oA Select depreciation to t e day c eck "oA Select sa7e "utton (or) (ctrl C s) ,gnore t e message, press enter $ress enter to sa7e in your re)uest

Doub$e c$ick on assign!ent of ca$cu$ation !et*ods fo$der: Select new entries "utton 1epreciation type: select ordinary depreciation $ ase: select from t e start of depreciation /ase met od: select 44%4 1ec. "alance met od: select 44% $eriod control met od: 44! 8ultile7el met od: #% <lass: select straig t line depreciation Sa7e Select "ack arrow 4 times Select depreciation key: #8F% Select acti7ate "utton Select sa7e "utton (or) (ctrl C s) Select new entries "utton

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1ep. Ley: #8F' (=O written down 7alue met od) Select period control according to year c eck "oA Select depreciation to t e c eck "oA Sa7e ,gnore t e message press enter 1ou"le click on assignment of calculation met ods folder Select new entries "utton 1ep. type: select order depreciation $ ase: select from t e start of depreciation /ase met od: select 44%4 1efine "alance met od: select 44% $eriod control met od: 44! 8ultile7el met od: select #' <lass: declining "alance depreciation Sa7e Select "ack arrow 4 times Select depreciation key: #8F' Select acti7ate "utton Select page up Select depreciation key: 444: select acti7ate "utton #nd sa7e ,ser $eve$: Creation of !ain asset !aster: Pat*: #ccounting Financial accounting fiAed assets asset create asset (#S4%) *i7e asset class: #8F '444 (1epartment #) %3!

<ompany code: #8F Enter *i7e t e description: 8ac ine No: % <apitali;ation date: capitali;ed on %=:44:'44! Select time dependent ta" *i7e t e "usiness area: #8( Select depreciation area ta" 1ep. Ley: select #8F% *i7e t e useful life: %= years: periods: 4 mont s (only for information) .rdinary depreciation started 2 %=.44.'44! Sa7e (or) (ctrl C s) Creation of sub asset !aster: Pat*: #ccounting financial accounting FiAed assets #ssets <reate Su" num"er #sset (#S%%) *i7e t e asset no: '4444% <ompany code: #8F Enter < ange t e description to motor <apitali;ed on '=-4&-4! Select item dependent ta" Select description areas ta" .nly for testing: 1epreciation key: #8F' .rdinary depreciation start date: '=.4&.'44! Select sa7e "utton (or) (ctrl C s) 6ain asset urc*ase osting: Pat*: #ccounting Financial accounting fiAed assets posting ac)uisition eAternal ac)uisition wit 7endor 0F-=21 *i7e t e document date: posting date: %=.44.4! @ype: L+ <ompany code: #8F $osting key: 6% #ccount: 374444% Enter ,gnore t e warning message, press enter *i7e t e amount: =44444 /usiness area: #8( @eAt: main asset purc ase posting $osting key: 74 (de"it asset) #ccount: '4444% 2 4 @ransaction type: select, %44 (EAternal asset ac)uision) %37

Enter +emo7e @1S codes Enter #mount: IG5 @eAt: IC5 1ocument Simulate and sa7e Sub asset urc*ase osting 0F-=21 1ocument date: '=.4&.'44! @ype: L+ <ompany code: #8F $osting key: 6% *i7e t e account N4: 374444% Enter *i7e t e amount: %44444 /usiness area: #8( @eAt: su" asset purc ase posting $osting key: 74 #ccount No: '4444% 2 % @ransaction type: %44 Enter +emo7e @1S taA codes Enter #mount: IG5 @eAt: IC5 1ocument Simulate and sa7e Re ort to vie( "ear (iseB sub asset (ise va$ues: Pat*: #ccounting Financial #ccounting FiAed assets #sset #sset eAplores (#94%N) *i7e t e asset No. '4444% 2 su" No: 4 Enter Select display depreciation calculati7e "utton Select "ack arrow Select comparisons ta" %33

*i7e t e fiscal year: '447 Enter Select display depreciation calculation "utton Re ort to vie( for a$$ assets for a articu$ar eriod Pat*: #ccounting financial #ccounting fiAed assets ,nformation system reports on asset accounting asset "alances "alance lists asset "alances "y "usiness area 0S D -AR D E>244=9;1 $ress all selections "utton *i7e t e company code: #8F *i7e t e report date: 64.47.'44! EAecute 1ou"le click on department # 1ou"le click on mac ine No. % ,t goes to t e asset eAplores Select "ack arrow Select "ack arrow ' times *i7e t e report date: 64.44.'44! EAecute 1ou"le click on dept: # De reciation run: Pat*: #ccounting Financial accounting FiAed #ssets $eriodic $rocessing depreciation run eAecute (#F#/) *i7e t e company code: #8F Fiscal year: '44! $osting period: % Select planned posting radio "utton Select test run c eck "oA

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EAecute ,gnore t e message, select yes "utton Select "ack arrow 1eselect test run c eck "oA From t e menu select program eAecute in "ack ground Enter @o sc edule in t e nig ts date-@ime "utton *i7e date > time Select sa7e "utton @o run immediately Select immediate "utton Select sa7e "utton ,t gi7es t e message "ack ground Eo" was sc eduled for programs +#$.S@ '44 @o c eck w et er t e Eo" is complete (or) not System ser7ices Eo"s Eo" o7er 7iew Select eAecute "utton @o 7iew t e document use t e transaction code: F/46 Select document list "utton *i7e t e company code: #8F 1ocument type: #F EAecute 1ou"le click on document no.

,se t*e transaction code: AFA#

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Re eat: @o run depreciation once again for a mont 2 depreciation will "e posted for t e asset w ere depreciation is not poster in t e first run Restart: w en t e ser7er is down ,n $anned osting run: posting not as per plan (8ont ly posting) Asset sa$e: /o c*eck fie$d status grou : 082;31 Dse t e transaction code: 4/<4 Select t e field status 7ariant: #8F 1ou"le click field status group folder Select field status group: *4=' #nd dou"le click 1ou"le click on asset accounting 8ake asset retirement field 2 re)uired entry field Sa7e Sa7e in your re)uest Asset sa$e: #ccounting Financial accounting fiAed assets posting retirement retirement wit re7enue wit customer (F:&') 1ocument date: 4%.4=.'44! $osting date: 4%.4=.'44! @ype: 1r <ompany code: #8F $osting key: 4% <ustomer No: !'4444% Enter *i7e amount: =4%444-: /usiness area: #8( @eAt: #sset sale %&%

$osting key: =4 #ccount No: 644%4' (#sset sale) Enter #mount: IG5 /usiness area: #8( @eAt: IC5 1ocument simulate Select asset retirement c eck "oA Enter *i7e asset No: '4444% Su" No: 4 @ransaction type: '%4 comes "y default (retirement wit re7enue) #sset 7alue date: 4%.4=.'44! Select complete retirement c eck "oA Select continue "utton

S"ste! asses t*e entr" 4% <ustomer #-c =4%444 74 #cc dep on p>mac inery %4&! 44 #sset Sale =4%444 =4 #sset sale =4%444 7= $lant > 8ac inery =44444 =4 profit on asset sale '4&! Select Sa7e /utton

Asset Sa$e 0 322224 -21 $urc ase #cc.1epreciation on 64.44.'44! Net "ook 7alue on 64.44.4! #sset sale $rofit on asset sale =44444 %4&! ::::::::::: 4&3&44 =4%444 :::::::::: '4&! ::::::::::::

%&'

Asset /ransfer: #sset 2 '4444% 2 4 #c)uisition 7alue #ccumulated 1epr =44444 %4&! :::::::::::: Net /ook 7alue on 64.44.4! 4&3&44 :::::::::::: @ransfer to asset form (yd /usiness area to /angalore /usiness area '4444% 2 4 #sset transfer to /angalore "usiness area @ransfer *ross /lock > accumulated depreciation a) create a new asset master in /angalore "usiness area (#S4%) < ") @ransfer 7alues : :

0Or1 <reate and transfer in one step

Pat*: #ccounting Financial #ccounting FiAed #ssets $osting @ransfer @ransfer wit in company code 0A#,651 *i7e t e company code: #8F Enter *i7e t e asset No: '4444% Su" No: 4 *i7e t e document date: 4%.4%.'44! $osting date: 4%.4=.'44! /e&t: #sset transfer Select new asset radio "utton 1escription: 8ac ine No: =4 %&6

#sset class: #8F '444 Select master data "utton *i7e t e "usiness area: #8( (/angalore "usiness area) Select additional data ta" *i7e t e capitali;ed on 4%.4=.'44! Select depreciation area ta" *i7e t e useful life: %= ?ears: period: 6 8ont s .rdinary depreciation start date: 4%.4=.'44! Select "ack arrow Enter Sa7e /o vie( t*e docu!ent 0F#2+1 *i7e t e document No: '3 ('3 is document no. t at is out come of pre7ious step) <ompany code: #8F Fiscal year: '44! Enter Asset scra ing:

,f 8otor: '4444% 2 % 2 Scrap 8 64-4&-'44! @o c eck su" asset 7alue as on 64-4&-'44! Dse t e transaction code(S U #F+ U 374% %&!=) $ress all selections "utton *i7e t e company code: #8F /usiness area: #8( +eport date: 64.4&.'44!

%&4

EAecute 1ou"le click on department # Pat* for asset scra ing:

#ccounting Financial accounting FiAed assets $osting +etirement #sset retirement "y scrapping (#/#BN) *i7e t e asset No: '4444% 2 su" No: % *i7e t e document date: 4%.%4.'44! $osting date: 4%.%4.'44! #sset 7alue date: 4%.%4.'44! @eAt: #sset Scrapping Sa7e 8o and see t*e docu!ent A0F#2+1 *i7e t e document No: '& <ompany code: #8F Fiscal year: '44! Enter Ca ita$ (ork in rogress $ine ite! sett$e!ent: Ca ita$ (ork in rogress: 8ac inery Foading > Dnloading Freig t <ommission

Data take over


Pre are K-S Fi$e: *F 8asters 2 FS44 Bendor 8asters 2 JL4% <ustomer masters 2 J14% #sset masters 2 #S4% 8aterial 8asters 2 884% 0K-S fi$e is converted on to te&t fi$e. It u $oads to SAP in to V FS89 (Fegacy system migration work /ranc ) <ommunication) (1one "y Functional <onsultant) P /1< (/atc data (1one "y #/# $ars)

%&=

Account Co! an" 5o Code 422222 422222 A6A6-

A/C 8rou S*are Ca ita$ S*are Ca ita$

P<-

#S K K

S*ort /e&t E@. S*are Ca ita$ Pref. S*are ca ita$

-ong te&t E@. S*are Ca ita$ Pref. S*are ca ita$

Difference bet(een nor!a$ A/C Data take over and SAP data take over: a. ,n S#$ 2 Su"sidiary Fedger concept #ll accounts are in *.F 2 Normal ". ,n7entory #ccounting 2 S#$ $urc ase #ccounting 2 Normal c. <onsumption entries will "e posted in S#$ #a$ancing figure consu! tion 2 Normal #ccounting i.e. .pening stock JJJ #dd: $urc ase JJJ Foss: <onsumption JJJ :::::::: <losed stock JJJ :::::::: d. S#$ #ccounting 2 <losing stock will "e s own material, )uality, rate and 7alue. 9e can not get material wise, Muality, rate and 7alue for closing stock 2 Normal 7alue e. For #ssets 2 we get assets register s owing )uality, capitali;ation date, location 2 #sset register in S#$ .ut side system 2 Normal f. Eac su" asset wise 2 we get gross "lock and accumulated depreciation in S#$. @otal plant > mac inery 2 *ross "lock and accumulated 1epreciation 2 Normal #ccounting g. For 7endor and customers open item wise 2 in S#$ Not possi"le to see paya"le items separately in normal accounting

Ste s to fo$$o(
a) @o close t e #ccounts in normal accounting up to a period, take "alances in S#$ instead of taking transactional data. ") <reate = 1ummy #ccounts i) *-F <learing #ccount ii) Bendor clearing #ccount %&!

iii) <ustomers clearing #ccount i7) #sset clearing #ccount 7) Stock taking #ccount 0It can be under an" Account grou A (e create under $iabi$ities1 c) .nce we upload all "alances t e a"o7e = accounts s ould "e ;ero 2 ,f any 7alues are t ere in t e account 2 t e data take o7er is wrong. d) 9e s all not enter day to day data in production client "efore taking t e "alances. S*are Ca ita$ Part" K 0Creditor1 Acc: de reciation 6ac*ine 5o: 4; 0P < 61 Sa$es Fi&ed Assets: P$ant < !ac*iner" 6ac 52:4;9 Part" A/C 0Debtors1 Cas* Account Inventor" 0finis*ed goods1 Ra( !ateria$ Consu! tion /O/A=44444 %44444 '44444 444444 644444 '44444 '=4444 %44444 6=4444 %'44444

%'44444

a) *-F <learing #-< 1r @o E)uity s are capital @o Bendor <learing @o #sset clearing @o Sales

%'44444 =44444 %44444 '44444 444444 644444 '44444 '=4444 %44444 6=4444 %'44444

") #sset clearing #-< 1r <ustomer clearing #-< 1r <as #-< 1r Stock taking #-< 1r +aw material consumption #-< 1r @o *-F <learing #-< *-F <learing "alance N 4 c) Bendor clearing #-< @o party A 2 % @o party A 2 ' @o party A 2 6 1r

%44444 '4444 74444 64444

((ere t e 7endor #-< is not cleared i.e. 1e"it > <redits are not e)ual. (ence we will c eck only 7endor #-< rat er t an all #-< #ccounts) and you can pass t e rectification entries. i.e. Bendor clearing #-< 1r %44444 %&7

@o party A 2 % @o party A 2 ' @o party A 2 6 d) $arty #-< 2 # 2 /ill No: % $arty #-< 2 # 2 /ill No: ' @o <ustomer clearing #-< Now customer #-< "ecomes 4 (;ero) For Assets: 34444 %34444

'4444 74444 %4444

'44444

e) i) @o make fiAed assets 2 $lant > 8ac inery *-F #ccount and accumulated depreciation 2 $lant > 8ac inery *-F #ccounts as non reconciliation #-<s and pass 44 $lant > 8ac inery #-< 1r 644444 =4 #ccumulated depreciation $>8 '44444 =4 #sset clearing %44444 ii) *o to GAS=3H and take o7er eac su" asset wise gross "lock and accumulated depreciation 2 ,t will not update *-F, since we remo7ed assets reconciliation type in *-F 8asters. iii) @o make fiAed assets plant > mac inery *-F #ccount and accumulated depreciation plant > mac inery *-F #-< as reconciliation #-< in customi;ation.

#sset creation and take o7er 7alues (#S&') V (#S4%) AS=4 0Creation of !aster1 V V (#S&%) (/oA) V (FS89)

#S&' 2 < ange assets and take o7er 7alues Creation of asset !aster 0AS241 *i7e t e asset class #8F '444 <ompany code: #8F Select master data "utton 1escription: 8ac ine No: %= *i7e t e capitali;ed on: %=.4=.'444 Select time 2 1ependent ta" /usiness area: #8(

%&3

Select depreciation areas ta" *i7e t e depreciation key: #8F% Dseful life: %4 years 4 mont s .rdinary depreciation start date: 4%.44.'44! Sa7e

Pat* for GAS=3H to takeo7er 7alues S$+. Financial accounting asset accounting asset data transfer manual on line transfer create-c ange-display legacy asset 0/ransaction code: AS=31 1ou"le click on c ange legacy asset #sset No: '44446 Su" No: 4 <ompany code: #8F Select take o7er 7alues "utton ,gnore t e warning messages 2 Enter *i7e cumulati7e depreciation 7alue 2 644444 #ccumulated ordinary depreciation 2 '44444 Enter Select sa7e "utton (or) (ctrl C s) $at to make fiAed assets plant > mac inery *-F #ccount and #ccumulated depreciation plant > mac inery #-< as reconciliation #ccount. Pat*: S$+. Financial #ccounting #sset accounting $reparing for production start up $roduction start up +eset reconciliation account Select company code: #8F

%&&

1ou"le click on c ange control of reconciliation #ccount folder From t e menu select edit selections select all Select set reconciliation account indicator for all account Sa7e > sa7e in your re)uest

For 6ateria$s: a) Pre aring a state!ent s*o(ing 6ateria$ 5o. @t"B rate < tota$ < a!ount 6ateria$ 5o % ' 6 Qua$it" =4 '=4 !=44 /ota$ Rate '44 %44 %4 A!ount %4444 '=444 !=444 ::::::::::: %44444 :::::::::::

") <reate 8aterial 8ater and enter in standard price field rate: (material person work) c) Dse t e transaction code: 8/%< 8o7ement type: =!% $lant: (?1 6ateria$ 5o: % ' 6 Qua$it" =4 '=4 !=44

S"ste! ass t*e entr" auto!atica$$" ,n7entory finis ed goods 1r @o Stock taking Now stock taking "ecomes I45 (;ero) %44444 : /SJ %44444 : *///S#

'44

C$osing Procedure
,n t e year ending w at steps we a7e to do 9e do in t e last week of 8arc @o carry forward 7endor > customer "alances to neAt year Pat*: #ccounting Financial accounting #ccounts $aya"le $eriodic processing <losing carry forward /alance carry forward 0F-2>1 *i7e t e company code: #8F <arried forward to fiscal year: '447 Select: select customers c eck "oA Select: select 7endors c eck "oA 1eselect test run c eck "oA Select detail log c eck "oA EAecute ,gnore t e warning message Enter ,t s ow eac 7endor > customer "alance carry forward to neAt year ,t is one time eAercise in eac year Asset Account: ?ou a7e to open only ' years accounts at a time @o c eck w ic year close for #sset #ccounting Pat*: #ccounting Financial accounting FiAed assets $eriodic processing ?ear end closing Dndo Entire company code 0/. Code OAAQ1

'4%

Select position "utton *i7e t e company code: #8F Enter /o c$ose "ear 3229 Pat*: #ccounting Financial accounting FiAed assets $eriodic processing year end closing EAecute 0/. Code AMA#1 *i7e t e company code: #8F Fiscal year to "e closed: '44! 1eselect test run c eck "oA From t e menu select eAecute in "ackground Enter Select immediate "utton Select sa7e "utton ,t gi7es message "ackground Eo" was sc eduled for program +#0#/S44 @o c eck w et er t e Eo" is complete or not From t e menu select system Ser7ices 0o"s 0o" o7er7iew EAecute @o 7iew t e result of t e Eo" Select Eo" +#0#/S44 Select spool "utton Select spool no. c eck "oA Select display contents "utton @o close any year for #ssets, we a7e to run depreciation For all assets for all periods, t en only system close t e "alance

'4'

/o O en 322> Pat*: #ccounting Financial #ccounting FiAed #ssets $eriodic processing Fiscal year c ange 0/. Code: AMR?1 *i7e t e company code: #8F New fiscal year: '447 1eselect test run c eck "oA From t e menu select program EAecute in "ack ground Enter Select immediate "utton Select sa7e "utton ,t gi7es t e message "ackground Eo" was sc edule for program I+#0#9E445 @o c eck w et er t e Eo" is completer or not From t e menu select system ser7ices Eo"s Eo" o7er7iew EAecute Select t e Eo" +#0#9E44 Select spool "utton Select spool no. c eck "oA Select display contents "utton /o carr" for(ard 8/- ba$ances Pat*: #ccounting Financial accounting *eneral ledger periodic processing <losing carry forward "alances carry forward 0F-491 Fedger: select 4 <ompany code: #8F <arry forward to fiscal year: '447 1eselect test run c eck "oA

'46

Select output list of results c eck "oA Select "alances in retain earnings #ccounts c eck "oA EAecute Select retained earning account "utton Select "ack arrow Select "alance s eet #ccounts "utton Co " no. range interva$s for ne&t "ear Pat*: S$+. Financial #ccounting Financial #ccounting *lo"al setting 1ocument 1ocument num"er ranges <opy to fiscal year ,gnore t e message press enter 0/ransaction code: O#'31 *i7e t e company code: #8F @o fiscal year under source fiscal year details: '44! @o fiscal year under target fiscal year details: '447 EAecute ,gnore t e message select Iyes5 "utton O en osting eriods S$+. Financial accounting Financial accounting glo"al settings document posting periods open and close posting periods Select position "utton *i7e t e posting period 7ariant: #8F Enter For fiscal year 7ariant: #8F From period %: % ?ear: '447 From period ': %' ?ear: '44!

'44

@o period: %' ?ear: '44! Sa7e Sa7e in your re)uest 'o( to o en s ecia$ eriods Same pat : 4/=' For fiscal year 7ariant: #8F From period ' is %6 ?ear: '44! @o period is %6 ?ear: '44! Sa7e Posting to s ecia$ eriods0F-231 *i7e t e document date > posting date: '!.46.'447 @ype: S# <ompany code: #8F $osting key: 44 #ccount No: 444%44 (Salaries account) Enter ,gnore t e warning message enter < ange t e period to: %6 Enter ,gnore t e warning message, enter *i7e t e amount: =44444 /usiness area: #8(

'4=

@eAt: salary pro7ision $osting key: =4 #ccount No: %44=44 (out standing eApenses) Enter #mount: IG5 /usiness area: #8( @eAt: IC5 1ocument Simulate > sa7e *o and see t e *-F #ccount: (FS%4N) *i7e t e *-F #ccount No: 444%44 <ompany code: #8F Fiscal year: '44! EAecute

Re orts
'o( to create a fo$der Leep t e cursor on fa7orites From t e menu select fa7orites restart folder *i7e t e folder name: F, +eports Enter

'4!

'o( to assign re orts to fo$der Leep t e cursor on F, +esults folder From t e menu select fa7orites insert transaction *i7e t e transaction SU#F+U374%%&!= (#sset "alances results) Enter 1ou"le click on asset "alances report 'o( to attac* re ort on desk to *o to t e report Select generate a s ort cut on desk top "utton Select description: select sap class Enter Select I..L5 "utton Fog off t e system 1ou"le click on S#$ #sset "alances icon *i7e t e pass: enter

C*art of Accounts
Pat*: #ccounting Financial #ccounting *eneral ledger ,nformation system *eneral ledger reports 8aster data < art of #ccounts < art of #ccounts 0/. Code SDA-RDE>243+391 *i7e t e < art of #ccounts: #8F EAecute ;1 /ria$ #a$ance: Pat*: Dp to *eneral ledger reports t e pat is same #ccounts /alances Lorea (<ountry) @rial /alance (Sout Lorea) /. Code: SDA-RDE>243+42

'47

*i7e t e company code: #8F EAecute ,gnore t e warning message 2 $ress enter Select current layout "utton Leep t e fields 2 *-F #ccount No *-F #ccount Fog teAt <losing /alance Enter @o down load to eAcel From t e 8enu select list EAports Spread s eet Enter, select ta"le radio "utton Enter, enter once again 91 -edger: Pat*: #ccounting Financial #ccounting *eneral Fedger $eriodic $rocessing <losing 1ocument /alance audit trial #ll #ccounts *eneral Fedger from t e document file 0/. Code SDA-RDE>42232;1 *i7e t e company code: #8F EAecute Select t e current layout "utton Leep t e fields document num"ers posting date .t er fields you can ide From t e idden fields column select 1e"it amount is local currency <redit amount is local currency Select cumulati7e "alance field Select teAt fields Select left arrow < ange t e column positions '43

1ocument num"er s ould "e % $osting date s ould "e ' @est s ould "e 6 1e"it amount in F< s ould "e 4 <redit amount in F< s ould "e = <umulati7e "alance ! Select total c eck "oA for de"it amount in F<, <redit amount in F< Select copy "utton 1ou"le click on document num"er From t e menu select settings Fayout Sa7e (@o sa7e t e layout)

>1 Vendor $ist: Pat*: #ccounting Financial #ccounting #ccounts $aya"le ,nformation system +eports for #ccounts paya"le accounting 8aster data Bendors list 0/. Code SDA-RDE>2432E91 *i7e your company code: #8F Select address and telecom master c eck "oA EAecute E1 Vendor (ise Purc*ases Dp to reports for #ccounts paya"le #ccounting t e pat is same Bendor "alances Bendor "usiness 0/. Code SDA-RDE>2432=+1 *i7e t e company code: #8F EAecute =1 Outstanding $ist of Vendors: Dp to reports for #ssets $aya"le #ccounting. @ e pat is same '4&

Bendors items use of 7endor open items for printing 0/. Code SDA-RDE>2432E+1 *i7e t e company code: #8F EAecute 421 Age (ise Ana$"sis Dp to reports for #ccounts $aya"le #ccounting t e pat is same Bendors ,tems Bendor payment istory (9it 4% sorted list) 0/. Code SDA-RDE>2432E;1 *i7e t e company code: #8F Summari;ation le7el enter I45 Select days o7er due sorted list c eck "oA EAecute 441 Advance Pa"!ent re ort Dp to reports for #ccounts $aya"le #ccounting t e pat is same Bendor ,tems Fist of down payment open on key date 7endor 0/. Code SDA-RDE>24342;1 *i7e t e company code: #8F EAecute 431 De reciation fore case: Pat*: #ccounting Financial #ccounting FiAed #ssets ,nformation system +eports on #ssets #ccounting 1epreciation fore cast 1epreciation on capitali;ation assets (1epreciation Simulation) 0/. Code SDA-RD E>243=+91 *i7e your company code: #8F *i7e t e report date t e last date up to w ic year we want to see t e report (6%.46.'44&)Q '44!, '447, '443 (6%.46.'44!) EAecute 4+1 Fi&ed Assets sc*edu$e as er co! anies Act '%4

Pat*: ,nformation systems #ccounting Financial #ccounting FiAed #ssets #ssets (istory s eet 0/. Code AR231 *i7e t e company code: #8F +eport date: 6%.46.'447 Select group to only radio "utton 1eselect use #FB grid c eck "oA EAecute Select #ssets "utton 1ou"le click on assets retirement #a$ance s*eet < rofit and $oss A/C creation 0Financia$ State!ent version creation1 0FSV1 An" ba$ance s*eetB "ou *ave + $eve$s %. Summary '. Sc edule 6. #ccounts -iabi$ities: S are capital E)uity s are capital $ref. s are capital *-F #ccount No: %44444 *-F #ccount No: %4444% %4444'

,t is "utton to create minimum ' 7ersions <lient 444 sc edule B, format (/#,N) <lient 344 create new format Pat* for financia$ state!ent version creation: S$+. Financial #ccounting general ledger accounting "usiness transactions closing documenting define financial statement 7ersions Select new entries "utton Financial statement 7ersion: #8F Name: /alance s eet > profit > loss account

'%%

8aintain language: select EN Select item keys automatic c eck "oA *i7e year c art of accounts: #8F Sa7e Sa7e in your re)uest Select financial statement items "utton Leep t e cursor on #8F Select create items "utton *i7e t e name: /alance s eet $rofit > loss #-< Net profit-loss carried to "alance s eet Enter 1ou"le click on no teAt eAists against asset *i7e t e item #ssets Enter Leep t e cursor on assets $ress select "utton Leep t e cursor on "alance s eet, select reassign "utton Select su"ordinate radio "utton Enter 1ou"le click on No teAt against lia"ilities *i7e t e item lia"ilities Enter Leep t e cursor on lia"ilities $ress select "utton Leep t e cursor on "alance s eet Select reassign "utton

'%'

Select su"ordinate radio "utton Enter Leep t e cursor on profit > loss #-< Select create items "utton *i7e t e items: ,ncome EApenditure Enter Leep t e cursor on lia"ilities Select create items "utton *i7e t e items: S are capital +eser7es > Surplus Secured Foans Dnsecured Foans Enter Leep t e <ursor on #ssets Select create items "utton *i7e t e items: Net FiAed #ssets Net <urrent #ssets 8iscellaneous EApenditure Enter Leep t e cursor on ,ncome Select create items "utton *i7e t e items: Sales .t er income ,ncrease-decrease in stocks Enter Leep t e cursor on eApenditure Select create items "utton *i7e t e items: +aw material consumption $ersonnel cost 8anufacturing EApenses #dministration 1epreciation

'%6

,nterest Enter > sa7e Sa7e in your re)uest 1ou"le click on No test eAist against net result profit *i7e t e items: Net profit transferred from $ > F #-< Enter Leep t e cursor on net profit transferred from $ > F #-< $ress select "utton Leep t e cursor on +eser7es > Surplus Select reassign "utton Select su"ordinate radio "utton Enter 1ou"le click on No teAt eAist against net result loss *i7e t e item: Net loss transferred from $ > F #-< Enter Leep t e cursor on net loss transfer from $ > F #-< $ress select "utton Leep t e cursor on miscellaneous eApenditure Select reassign "utton Select su"ordinate radio "utton Enter Assign!ent of accounts Iee t*e cursor on s*are ca ita$ Select assign accounts "utton *i7e from #ccount: %44444 to %444&&

'%4

Select de"it > credit c eck "oA From #ccount: %44%4% to %44&&&: select de"it > credit c eck "oA (EAcept %44%44) Enter Iee t*e cursor on 5et Fi&ed Assets: Select assign accounts "utton *i7e from #ccount: '44444 to '&&&&& Select de"it > credit c eck "oA Enter Iee t*e cursor on Sa$es: Select assign accounts "utton *i7e from #ccount: 644444 to 6&&&&& Select de"it > credit c eck "oA Enter Iee t*e cursor on Ra( !ateria$ consu! tion Select assign accounts "utton *i7e from #ccount: 444444 to 4&&&&& Select de"it > credit c eck "oA Enter Iee t*e cursor on 5et rofit/-oss carried to ba$ance s*eet: Select assign accounts "utton *i7e t e #ccount No: %44%44 Select de"it > credit c eck "oA Enter @o c eck all t e accounts a7e "een assigned or not select c eck "utton

'%=

Select non assigned accounts c eck "oA Enter Enter > Sa7e 1ou"le click on Fia"ilities Start of *roup: Fia"ilities End of *roup: @otal Fia"ilities Select display total c eck "oA Enter 1ou"le click on S are capital Start of *roup: Sources of fund End of *roup: S are capital Select display total c eck "oA Enter 1ou"le click on +eser7es > Surplus End of *roup: +eser7es > Surplus Select display total c eck "oA Enter 1ou"le click on #ssets Start of *roup: #ssets End of *roup: @otal #ssets Select display total c eck "oA Enter 1ou"le click on Net FiAed #ssets Start of *roup: #pplication of funds End of *roup: Net fiAed #ssets Select display total c eck "oA Enter 1ou"le click on miscellaneous eApenditure End of *roup: miscellaneous eApenditure Select display total c eck "oA

'%!

Enter 1ou"le click on profit > loss #-< Start of group: $rofit > Foss #-< Select display total c eck "oA 1ou"le click on income Start of group: ,ncome End of group: @otal income Select display total c eck "oA Sa7e O en t*e #a$ance S*eet 0FSE31 A ?*at (e are created *i7e t e financial Statement 7ersion: #8F EAecute 1ou"le click on sales End of group: Sales Select display total c eck "oA Enter 1ou"le click on eApenditure Start of group: EApenditure End of group: @otal eApenditure Select display @otal c eck "oA Enter 1ou"le click on raw material consumption End of group: +aw 8aterial <onsumption Select display total c eck "oA Enter

'%7

1ou"le click on net profit-loss carried "alance s eet End of group: Net profit-loss carried to "alance s eet Select display total c eck "oA Enter 1ou"le click on no teAt eAist against $>F result *i7e t e item: Net $rofit-Foss carried to /alance S eet End of group: Net $rofit-Foss carried to /alance S eet Select display total c eck "oA Enter > Sa7e Sa7e in your re)uest O en one !ore session to vie( t*e #a$ance s*eet #ccounting Financial #ccounting *eneral ledger ,nformation system *eneral Fedger reports /alance s eet-profit and loss statement-<as flow *eneral #ctual-#ctual comparisons /alance-$rofit and loss statement (SU#F+U374%''34) *i7e t e company code: #8F /usiness area: #8( Financial statement 7ersion: #8F +eporting year: '44! +eporting periods: % to %! <omparison year: '44= <omparison periods: % to %! Select classical list radio "utton Select special e7aluations ta" /alance s eet type: select % (standard financial statement) Select output control ta"

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<ompany code: summari;ation: select % (/alance s eet per company code) /usiness area summari;ation: select % (/alance s eet per /usiness area) Summary report: enter 6 <omparison type: select % Sca$ing: select =-' a. ". c. d. e. f. g. EAecute. Full +upee wit paisa: 4-' .nly rupees 4-4 +upees. ,n Fak s (no t ousands in decimal) 2 =-4 +upees in Fak s, t ousands in decimals 2 =-' +upees in 8illions 2 No decimals 2 !-4 +upees in <rores : no decimals 2 7-4 +upees in <rores 2 Fak s in decimals 2 7-'

-S6?
*.F 8aster 2 FS44 Bendor 8asters 2 JL4% <ustomer 8asters 2 J14% #sset 8asters 2 #S4% 8aterial 8asters 2 884% O en E&ce$ Fie$ds Re@uired: *.F #ccount No <ompany code #ccount *roup

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9 et er $>F #ccount 9 et er /alance S eet #ccount S ort teAt Fong teAt #ccount currency .nly "alances in local currency Fine item display Sort key Field status group For eac field t ere is a tec nical name For eac field note down tec nical name, type > lengt 4st S*eet In SAP 0FS221 *i7e t e *-F #ccount No: %44444 <ompany code: #8F Leep t e cursor on *-F #ccount No, press F% Select tec nical information "utton 1ou"le click on field name

<opy t e tec nical name in EAcel: S#LN+ *-F #ccount No <ompany code Select "ack arrow in S#$ Leep t e cursor on #ccount group $ress F% Select tec nical information "utton 1ou"le click on field name <opy tec nical name: L@.LS in EAcel @ype: < Fengt : 4 @ec nical name S#LN+ /DL+S @ype < < Fengt %4 4

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<opy: J$F#<<, @ec nical name of $>F #-< @ype: < Fengt : % <opy: J/,FL @ype: < @ec nical name of /alance s eet

Fengt : %

For *-F #ccount s ort teAt: copy @J@'4 : 8F @ype: < Fengt : '4 <opy: @J@=4 2 @J 2 Fong teAt tec nical name @ype: < Fengt : =4

Select "ack arrow in S#$.FS44 Leep t e cursor on #ccount <urrency $ress F% Select tec nical information "utton 1ou"le click on field name <opy in EAcel: 9#E+S @ype: < Fengt : = <opy: JS#F( only "alances in local currency @ype: < Fengt : % For line item display: copy JL+ES @ype: < Fengt : %

For sort key: copy: WD#9# @ype: < Fengt : 6

For field status group: FS@#* @ype: < Sa7e EAcel file Fengt : 4

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<reate new EAcel File Leep only one s eet ,n S#$ go to ./14 (#ccount *roup) <opy: S<$F (S are <apital for %st #ccount) <opy: <#S, (<urrent #ssets) <opy: S#FE (Sales) <opy: +8<N (+aw 8aterial <onsumption) Select S#FE, +8<N (*i7e A) for $>F S<$F, <#S, (*i7e A) for /alance s eet #-<

3nd S*eet: see t ere is no ot er s eet (only one s eet) Select t e s eet (in EAcel) Select rig t mouse "utton Select format cells Select teAt Select ..L "utton From t e menu select file sa7e as Sa7e t e type: select teAt (@a" delimited) *i7e t e file name: #8F @eAt Sa7e Select "es "utton <lose eAcel
G/L A/c NO Co code A/C Group Whether P& LossA/c Whether Balance Sheet Short Text Long Text

Accoun

Curren

'''

100001 200101 300002 400001

AML AML AML AML

SCPL CAST SALE RMCN

x x X X

Pref. Share capital

Pref. Share capital

INR INR INR INR

Only Bal in Loc Cur x x x x

line te! #isplay x x x x

Sort $ey 1 1 1 1

"ield Status Group 001 00! 001 001

Dse t e /ransaction code: FS89 in S#$ $roEect Name: #8F Su" $roEect: #8F ."Eect: #8F Select credit entry "utton ,gnore t e message press enter .nce again create entry "utton *i7e t e description *-F up loading Enter 1escription for su" proEect also: *-F up loading ."Eect also: *-F up loading Enter Select eAecute "utton (or) continue "utton EAecute once again Select display-c ange "utton Select "atc input recording radio "utton

''6

From t e menu select go to +ecording o7er 7iew Select create recording "utton *i7e t e recording name: #8F*F 1escription: *F 8aster Enter *i7e t e transaction code: FS44 Enter *i7e t e *-F #ccount No: %4444= <ompany code: #8F From t e menu select *-F #ccount create *i7e t e account group: s are capital Select "alance s eet account radio "utton *i7e s ort teAt: +ed. $ref. S are <apital *i7e *-F #ccount Fong @eAt: +edeema"le $ref. S are capital Select control data ta" Select only "alances in local currency c eck "oA Select line items display c eck "oA Sort key: 44% Select create-"ank-interest ta" Field status group: *44% Sa7e Leep t e cursor on FS44 Select default all "utton Sa7e Select "ack arrow ' times

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*i7e t e recording: #8F*F Enter > Sa7e Select "ack arrow EAecute Select display-c ange "utton Select create a structure "utton Source structure: #8F*F Structure 1escription: *F Structure for #8F Enter Sa7e Select "ack arrow EAecute Select display-c ange "utton Leep t e cursor on #8F *-F Structure Select ta"le maintenance "utton <opy t e field names from eAcel to S#$ <opy <ode: from eAcel to S#$ <opy t e lengt from EAcel to S#$: sa7e Select "ack arrow and sa7e once again Select "ack arrow EAecute Select display-c ange "utton Sa7e Select "ack arrow EAecute

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Select display-c ange "utton From t e menu select entries #uto fields mapping Fu;;y pro"a"ility percent: *i7e %44 Enter *o on press accept proposal "utton till you get t e message #uto field mapping complete Enter > sa7e Select "ack arrow Skip maintain fiAed 7alues, transactions, user define routines Select specify files radio "utton EAecute Select display-c ange "utton Leep t e cursor on legacy data Select #dd entry "utton *i7e t e file name: #8F @eAt Name: *F uploading Select ta"ulator radio "utton Enter > Sa7e Select "ack arrow EAecute Select display-c ange "utton Sa7e Select "ack arrow EAecute EAecute once again

''!

Select "ack arrow ' times Skip display imported data Select con7ert data radio "utton EAecute EAecute once again Select "ack arrow ' times Skip display con7erted data Select create a "atc input session EAecute EAecute once again ,gnore t e message 2 Enter EAecute Select t e session name: #8F Select $rocess "utton Select display-errors only radio "utton Select process "utton Select eAit "atc input "utton Dse t e transaction code: FS44

Cas* Mourna$ 0Pett" Cas* #ook1

''7

<reation *-F 8aster 2 FS44 *i7e t e *-F #ccount No: '44%4' <ompany code: #8F Select wit template "utton *i7e t e *-F #ccount No: '44%44 (<as #-<) <ompany code: #8F Enter < ange t e s ort teAt > long teAt to petty cas .t er fields are common Select create-"ank-interest ta" Select post automatically only c eck "oA Sa7e (or) ctrl Cs Define 5o. range interva$s for cas* 7ourna$ docu!ent S$+. Financial #ccounting /ank #ccounting /usiness transactions <as 0ournal 1efine no. range inter7al for cas Eournal documents *i7e t e company code: #8F Select c ange inter7als "utton Select inter7al "utton *i7e t e No. range 2 4% From No: % to %44444 Enter > sa7e Set u cas* Mourna$ Sa!e Pat*: Select new entries "utton *i7e t e company code: #8F <as Eournal No: 44% ''3

*i7e t e *-F #ccount No: '44%4' ($etty cas #-<) <urrency: ,N+ 1ocument type for *-F #ccount: S# 1ocument type for 7endor payment: LW 1ocument type from 7endor receipt: LW 1ocument type for customer payment 2 1W <as Eournal name, petty cas 2 city office Sa7e > sa7e in your re)uest CreateB c*angeB and de$ete #usiness /ransactions: Same $at Select new entries "utton *i7e t e company code: #8F /usiness transactions type: Select + (+e7enue) *-F #ccount No: 644444 <as 0ournal /usiness transactions 2 +e7enues Select #ccount 8odifia"le c eck "oA <ompany code: #8F /usiness transactions: E (EApenses) #ccount No: 444%44 (Salaries) <as 0ournal, /usiness transaction eApenses Select: #ccount modifia"le c eck "oA Sa7e, sa7e in your re)uest. Set u ara!eters for Cas* Mourna$: Same $at Select new entries "utton *i7e t e company code: #8F $rogram: +F<#S(..

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Bariant: 1E8.EN <orrespondence: S#$%3 Sa7e > sa7e in your re)uest Cas* Sa$es Posting: Pat*: #ccounting Financial #ccounting 0ournal Fedger documents entry cas 0ournal $osing (F/<0) From t e menu select: eAtras < ange cas Eournal *i7e t e company code: #8F <as 0ournal: 44% Enter *i7e t e display period: %=.%4.'44! Select cas receipts ta" Select "usiness transactions: % (re7enues) #mount: '4444 *-F #ccount: 644444 @eAt: sales posting *i7e t e "usiness area: #8( Select post "utton Select print: cas Eournal "utton ,gnore t e message, enter

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