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Presentation Language: Tips & Advice

Presentation Script

Robert C. Thomas -

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Presentation Script Robert C. developing your strategy (how the first slide connects directly to the last). vision and problem-solving on-stage Page 33 . The Presentation Performance. 2. it will never be great … or even good. Presentation Coach Having seen hundreds of business presentations and given a few myself. Every great presentation states a specific problem. then provides a pathway to resolve the problem – and reap the attendant benefits.RobertCThomas.of the presentation is an attitude.Presentation Tips I Wish I'd Learned in Kindergarten Adapted from Steve Kayser. entertain. educate and if possible. information. Most presentation gurus suggest that you should be willing to spend up to 30% of your time on this part. Great presentations meld composition and performance seamlessly. If a presentation doesn’t state the problem and then provide a vision with that problem solved and the benefit to be expected. the implications of that problem. there are a few things I wish someone would have taught me in kindergarten. THE BASICS Structurally there are two completely different parts to every business presentation – composition and delivery. 1. and should inform. Thomas . I've written them out as my “New Rules” of business presentations. It’s hard work. format and structure for your ideas. It’s hard work. mindset. and developing the organization. The Presentation Composition . insights and imagery. hard-thinking.composition includes finding your theme (your fundamental idea).

The more you expect from yourself..” Instead of "doing" use "did" or "will do". FreePixels among many others.. as they'd originally planned. Example: Instead of “creating” use “created. Stock. Or minimize them as much as possible. Imperative Page 34 . in effect: To shape the presentation into the form of a story.GENERAL ADVICE AVOID BULLET-POINTS Many a good presentation has been ruined by too many bullet-points. Avoid infinitives ( "to" verbs).da Vinci  Feel free to beautify  Feel free to amplify Check out Steve Kayser's successful presentation "118 Slides in 5 Minutes" which convinced his company to add two people to his staff rather than. Thomas . Avoid bullet points whenever USE THE PRINCIPLE OF CREATIVE LIMITATION Robert McKee.  Feel free to simplify  Remind yourself again and again: “Simplicity is the ultimate sophistication. Try not to use “ing” words (gerunds).sliderocket.RobertCThomas. Where can you find such images? Try Flickr’s Creative Commons. The “New Rules” for business presentations are.” .aspx?id=a4379fa5-4464-4d46-9c6b-273c56db163c Presentation Script Robert C. Hollywood screenwriting guru and bestselling author of the book STORY said. NO GENERIC VISUALS Search the internet and your photo stocks for brilliant. cut one person. interesting and evocative images that stun … these can be simple and stark. USE ACTION VERBS What is vigorous language? Action-oriented. TEXT COLOR – BE CONSISTENT If your text starts out white – keep it white. you are forcing yourself to be creative. Comfight. but they should catch the eye and further the storyline of your presentation. the more brilliant the solutions you will have to come up with. mysterious.xchange. Don’t have multiple colors of text throughout the presentation. It can be found at: http://app.

. .... I'd like to briefly / In brief.. and then later.. .... .. I'll. This includes. The main reason I'm here today is ... .. Thomas .. ..after that. . gentlemen Good afternoon.and to finish up. We / I have considerable experience .. minutes When questions should be asked. The focus of my remarks is . Let me start by telling you a little about our company.. I'm. I'm glad to have this opportunity to ... ... There will be time for questions at the end of the presentation. ... but for those I haven't .next.English for Presentations Introducing yourself.. I have / my team has worked with with..... .. I'd like to talk (to you) about . .then. ...                     Good morning.. [corporation / material / subject / process] Thank you for taking the time to be here I will probably take about ... ladies and gentleman Good afternoon. ..RobertCThomas. . I'm going to give you an overview of . I'd like to share some thoughts on (topic) I'll take a moment to fill you in on the background… Presentation Script Robert C..           First of all.. I'd like to start by. My / our experience includes. Introducing your topic. First of all. ladies and gentlemen Good morning..    Please feel free to interrupt me if you have questions. I'll / Let's begin by. My topic today is .. Let me take a minute to introduce myself. Starting with. . I'm going to take a look at… / talk about… / examine… Today. To start Page 35 . I've already met some of you. I'd be grateful if you could ask your questions after the presentation.. everybody I'm happy to be here..

At the beginning there were / we had.... As I said at the beginning… This....... We've looked at... will help us / you... Perhaps you've heard of / about / that. Let's now move to Page 36 . / Turning to. One could say that .. Now I'd like to discuss. Next...RobertCThomas... except that. Another aspect / point is that ..... Let me turn now to. First / Now I want to give you an insight into .. As you probably know. Let's look now at. Finishing one subject. So much for / So far we've Clearly / obviously..and starting another           I'd now like to move on to… I'd like to turn to… There's not much else to say about. You may know / have seen / have heard that already. I've told you about.. The roots / origins of .. This leads me to the next point… Now I'd like to look at… Now we'll move on to... of course. Please remember that what most concerns us is This ties in with what I said earlier / in my original statement… This relates directly to what we spoke of earlier / at the beginning We met our objectives / we delivered (completed our project) on time. Thomas .........? Translated into real terms.... That leads us to [further point to be made]..... / You may already know that .... Let me begin by explaining why / how .Analysing a point and giving recommendations                               First / Now I'd like to give you some details / facts and figures… I'd like to / I will fill you in on the background / history of I'd like to give you / provide you with some background on /about.. What does this mean for...      Well.. That's all I have to say about. ....... we will solve them...... / Our target was to... We targeted this problem....... We solved the problems as they arose / As problems arise. We met our projected deadlines / budget . Let's consider this in more detail. That leaves us [as a result]. Presentation Script Robert C. go back to .... Let's (now) find out why / how .. First / Now I want to talk about ..... As I already indicated ....

you will see… I'd like you to look at this… This chart illustrates the figures… This graph gives you a break down of… As you can see… This clearly shows … From this.. This is why. The illustration / picture / graphic shows that / makes clear that .. As you can see. Most of the time / Often / It's not unusual.. you can see .. In particular / Particularly Especially Such as For instance.. As a matter of fact..RobertCThomas. we can understand how / why… This area of the chart is interesting... For instance / For example... because it shows / demonstrates I'd like to / Allow me to .Giving an example and generalizing              Actually / In fact. Pause to allow them to look at the information and then explain why the visual is important: Types of Charts Pie chart Bar chart/graph Line graph Describing Movement Increase Decrease Recover Recovery Go up Go down Jump Slump Rise Fall Surge Plummet Improve(ment) Declined Reach (a point) Approach Presentation Script Robert C. As a rule / In most cases.use an illustration / picture / graphic to explain this. Here you can see that.. Thomas ... Using pictures and graphics                  This graph shows you… Take a look at this… If you look at this.. Let me illustrate / To illustrate. In the next / following illustration / graph / Page 37 ... Here you will notice . A good example of this is.... Give your audience enough time to absorb the information on the visual. in this illustration / graph / picture.. Generally / Usually. The next illustration / graph / picture shows how .

(to a point/number) (by increment) Immigration rose to 800.......RobertCThomas. . Static (non-movement) Description    Sales stood at $1.. Perhaps we should return to / you'd like to raise. I'll come back to this question later in my talk. then I can / will.     Let me try to phrase that / say that in another way. Sales declined gradually   (noun usage) (verb usage) Enrollment increased by 4% in 1997.. I don't actually know off the top of my head. Perhaps I can get back to you later. However... if I may.. Presentation Script Robert C. I'm not the best person to answer that...000 in 2001. Unfortunately.. There was a 4% increase in enrollment in 1997. I'd like to deal with this question later... Put another way. Taxes continued at 15% for two years. I hope this was what you wanted to hear! That's an interesting question... I'm afraid I'm unable to answer that at the moment. I'll instead refer you to.. but if you will see me after the presentation. this point at the end. If your audience seems lost or confused. Thomas . To put things into perspective.000 in 1999.000 in 1999.. Good question.Types of Movement Slight Slightly Gradual Gradually Sharp Sharply Dramatic Dramatically Major Minor Movement over Time There was a gradual decline in sales.. Perhaps I can rephrase that. Profits were $27. this means… What I mean to say is… Dealing with questions                We'll be examining this point in more detail later on. I really don't know! That's a very good question.. Immigration rose by Page 38 .000 in 1998.    There was a 20% rise in immigration. (percentage) Taxes remained the same from 2000 to 2001. There was a loss of $21.400. Does this answer your question? Do you follow what I am saying? I hope this explains the situation for you.000 in 1999... We could compare this to..

check that the person who asked you is happy with the answer. as you can check that you have understood the question and you can give yourself some time to think of an answer... I want to go back to the beginning when I asked you…" "I hope that my presentation today will help you with what I said at the beginning…" Handling questions Thank the audience for their attention and invite questions.Summarising and concluding                 In conclusion." "To return to the original question.     "Does this answer your question?" "Do you follow what I am saying?" "I hope this explains the situation for you... This suggests / strongly suggests / proves that ..." Presentation Script Robert C.. Thank you for your attention. It was a great success for .. Let's summarise briefly what we've looked at. Thomas .. I would be pleased to answer them... If you don't mind.." It’s useful to re-word the question.and now if there are any Page 39 .    "Thank you. . In summation. So you would like further clarification on our strategy?" "That's an interesting question.. What is our plan for next year?" After you have answered the question. How are we going to get voluntary redundancy?" "Thank you for asking. that's about it for now. I'd like now to recap. I'd (just) like to add . The reason for this is that . The result of this is that . In other words.RobertCThomas..... By asking the question again you also make sure that other people in the audience understand the question. To review what we've covered… Relate the end of your presentation to your opening statement:     "So I hope that you're a little clearer on how we can achieve sales growth of 20%. Well.   "Thank you for listening . we can achieve…" "So just to round the talk off..." "I hope this was what you wanted to know.. let me briefly review / go back over If I can just sum up the main points. I'll repeat that for emphasis ..... I'd be glad to answer any questions you might have." "That brings me to the end of my presentation.. Finally... It's because .

so I can't give you an accurate answer. Thomas . I'm not the best person to answer that. However. say you don't know." "Perhaps I can rephrase that. either practice it until it comes easily and smoothly when you say it.if you speak too fast you will lose your audience! Presentation Script Robert C. Using your voice Don't speak in a flat monotone .RobertCThomas. It's better to admit to not knowing something than to guess and maybe get it wrong. (pause) Customer surveys (pause) as well as staff training (pause) will help us do this. we don't have any figures on that. I don't actually know off the top of my head. Practise emphasising key words and pause in the right places . or consider replacing it with a word (or words) that feels more comfortable and means the same thing.this will bore your audience." "Put another way." "Good question." What can you say if things go wrong? You think you've lost your audience? Rephrase what you have said:     "Let me just say that in another way." "I'm afraid I'm unable to answer that at the moment. For example "The first strategy involves getting to know our market (pause) and finding out what they Page 40 ." Don't forget . Perhaps I can get back to you later. but I'll try to get back to you later with an answer.usually in between ideas in a sentence. you will be able to keep your audience's attention.If you don't know the answer to a question. By varying your speed and tone. I really don't know! What do you think?" "That's a very good question. this means…" "What I mean to say is…" Can't remember the word? If it's a difficult word for you." "Unfortunately. You can say something like:      "That's an interesting question.

Thomas .grammar. pronunciation. why and how does this problem/topic matter to the listener? Discussion of the problem: background research. putting the problem/topic into a context that the listener can understand. incorrectly translated German -. Your presentation grade is determined in large part by the presentation's quality "Presentation Quality" includes:  correct English -. as graded according to the following criteria:  correct grammar.for your presentation topic  evidence of research and in-depth knowledge of topic  good use of graphics and photos  information displayed clearly and understandably on the slides  a balance between graphics /photos / videos and information /text  slide design and creativity  correct English pronunciation and vocabulary But also very important are the presenter's:  English use during the presentation and  English use during the question period at the end Each person's grade is based on :  the quality of the presentation. putting the problem and the solutions to it into context of what has been done in the past. Presentation Script Robert the best-chance solution to the problem (how should the listener become an advocate for change. technical. why is it important that s/he know this.especially relevant technical and idiomatic vocabulary  evidence that the presenter has done research on the topic in English (and has NOT simply translated materials from German!!) NOTE: Every mistake -. usage.will lower the presenting person's grade!! It is also important to note that it is possible that one person of a presentation pair will get a better grade than their partner(s) by demonstrating a better command and knowledge of all these criteria (in English) than their partner. what should the listener do or advocate for??) Presentation Grading (Mündliche Prüfung) NOTE: Your presentation represents two full Trimesters worth of study and work in the English program at the FHM. including relevant research of the information and material in English  the quality of each person's English. both during the presentation and during the question period at the end.RobertCThomas. making it clear why this problem has significance and importance to the listener (why should we care??) Discussion of previous solutions: background Page 41 .English II . conclusion.Presentation Structure and Form Introduction of the problem: what does the listener not know. incorrect vocabulary. idiomatic -. why and how did it or didn't it work?? Wrap-up. the content and depth covered. solution summary: put the problem and solution together in a context that makes it clear what you believe -. and sentence construction  knowledge of and skill using relevant vocabulary -.based on your research -.specific. It will be graded according to the quality and evidence of your work and research over those two semesters.

com Page 42 . usage and pronunciation correct English -.specific. the worse your grade Each person's grade is based on :  Correct English grammar. Presentation Script Robert C.will lower the presenting person's grade!! It is also important to note that it is possible that one person in a group will get a better grade than their partner(s) by demonstrating a better command and knowledge of all these criteria (in English) than their partner during the presentation and / or during the question period at the end.especially relevant technical and idiomatic English vocabulary  Evidence that the presenter has done research on the topic in English (and has NOT simply translated materials from German!!) You should prepare your presentation with a written script which you must learn by memory (auswendig) -. incorrect vocabulary. idiomatic -.the more errors you make while speaking. usage.RobertCThomas.Presentation Grading (Mündliche Prüfung) By the presentation's quality (visual 20% . Thomas .grammar. pronunciation.NO papers or cards with written scripts on them may be used in the presentation exam.   YOU MAY USE NOTE CARDS WITH 3-5 WORD PHRASES DURING THE PRESENTATION NO COMPLETE SENTENCES ARE ALLOWED ON NOTE CARDS (if your cards have complete sentences we will take away your note cards and you must speak without notes) NOTE: Every mistake -. pronunciation error. vocabulary error) -.spoken 80%)        correct English vocabulary. and sentence construction  Fluent use of relevant English and technical vocabulary -. technical.for your presentation topic evidence of research and in-depth knowledge of topic good use of graphics and photos information displayed clearly and understandably on the slides a balance between graphics /photos / videos and information /text slide design and creativity But also very important are… the presenter's:  English use during the presentation  English use during the question period at the end  NOTE: Every error you make during your presentation is written down by the examiners (EVERY grammatical error. incorrectly translated German -.

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