Highspire Borough Council Minutes

November 19, 2013
Council President Kay Sutch called the Highspire Borough Council meeting to order at 7:06 p.m. The prayer was offered by Member Tyler Thatcher then followed by the Pledge of Allegiance. Roll call was taken: Council Members Present:

Junior Council Person: Mayor: Borough Manager: Public Works Superintendant: Authority Member: Code Enforcement Officer: Assistant Borough Secretary: Borough Solicitor: Borough Engineer:

Carolee Roman Charles Dengler Michael Anderson Tyler Thatcher Marie Hoch Kay Sutch Dorothy Matesevac Victoria Montijo John Hoerner John McHale John Ingiosi Von Hess Terence Watts Jennifer Rabuck Dave DeLuce Robert Lauriello

President Sutch noted that at the November Workshop Meeting Council made a motion to accept Victoria Montijo as the Junior Council Person. Mayor Hoerner gave an overview of what the Junior Council Person can do as a member. Minutes President Sutch presented the meeting minutes from the October 15, 2013 Council Meeting and asked for questions regarding them. Hearing none, a motion to accept the October 15, 2013 Council Meeting minutes was made by Member Matesevac and seconded by Member Anderson. Motion approved unanimously. Matt Fisher of RJ Fisher and Associates and Nick DeSanto gave an overview of the proposed development of a tract of land on Lumber Street that has been subdivided into 5 lots. Financial Reports President Sutch presented the Treasurer’s Report and Financial Statements for the month of October 2013 and asked if there were any questions regarding them. Hearing none, a motion to accept the Treasurer’s Report and Financial Statements for the month of October 2013 was made by Member Hoch and seconded by Member Dengler. Motion approved unanimously. Mayors Report Mayor Hoerner noted he attended the following meetings and events: 10/17 School Board Meeting; 10/25 performed a Halloween wedding in Hummelstown; 10/28 met with Dr. Castagneto of the school district; 10/29 Dauphin Lebanon Borough’s Association meeting; 10/31

Trick or Treat with the Highspire Police Department; 11/4 Fire Department meeting; 11/5 met with the new Junior Council Person; 11/7 Intergovernmental meeting; 11/11 School Board meeting; 11/14 Bicentennial meeting; 11/16 performed another wedding ceremony; 11/18 Title One Pasta and Parent Night. Mayor also noted that Saturday, November 23 would be the last day to sign up for Toys for Tots at the Highspire United Methodist Church. He also noted that Sunday, December 15 would be the distribution day and that the Fire Police will be needed for the crosswalks. Mayor Hoerner noted that the Thanksgiving Community Service would be held on November 24 at the Highspire United Methodist Church. Police Department Report President Sutch presented the Police Department Report for the month of October and asked if there were any questions regarding it. Hearing none she noted that the October Police Department Report could be filed. Fire Department Report Fire Department President Shirley Sundy noted that the Christmas trees would be delivered on November 29, the Fire Department meeting will be held on December 2, they will have refreshments after the tree lighting ceremony on December 7 in the social hall, and the roast beef dinner will be held on December 8. President Sutch noted that the Easter Egg Hunt would be held on April 12. She also noted that she was approached to see if the Fire Department could use Memorial Park to hold the Carnival. President Sutch noted that it would have to be approved by Council. President Sutch noted that there were several questions regarding rain and the crossing of Lumber Street. It was noted that the Fire Department would need to get some sort of plan or layout and find out the electrical requirements. It was noted that the focus would be to have all the rides in the park and try to limit the amount of foot traffic across Lumber Street. Motion made by Member Roman, seconded by Member Anderson to allow the Highspire Fire Department to use Memorial Park for their Carnival in 2014. Motion approved unanimously. Mayor Hoerner praised the Fire Department Personnel for their quick response time and job they did at the recent accident on Second Street. President Sutch presented the Fire Department Report for the month of October 2013 and asked if there were any questions regarding it. Hearing none, a motion to accept the Fire Department Report for the month of October 2013 was made by Member Matesevac and seconded by Member Thatcher. Motion approved unanimously. South Central Emergency Medical Services Report President Sutch presented the South Central Emergency Medical Services report for October and asked if there were any questions regarding it. Hearing none she noted that the October report could be filed. Citizens Comments None

Correspondence A letter from the Tri-County Regional Planning Commission asking Council to nominate two (2) representative to serve on the Regional Planning Commission, before December 6, 2013. Harrisburg Area Transportation Study Meetings for September, Technical Committee, Friday, November 22 at 9 am; Coordinating Committee, Friday, December 6 at 9 am. A letter from the PA Department of Community & Economic Development showing the approval of the Jury St & Market St. Bridge projects for a total award of $636,833. Committee Reports Public Facilities – Member Matesevac noted that the mums have been removed from the planters and she will be putting Christmas decorations in before the tree lighting. She thanked the Highway Department for getting the banners up and noted that there are still 4 to be installed which will be installed when the wreaths are put up. Member Matesevac spoke of the stringent recycling guidelines that are stipulated in New York. Sanitation Committee – Member Dengler noted that they would be voting on the municipal waste removal bids later in the meeting. Bi-Centennial Committee – Member Matesevac noted that the New Years Eve celebration would begin at 9pm on the 31st at Memorial Park and there will be a surprise drop at midnight. She also noted that there will be a carol sing along on 29th at 3pm at St. Peters Lutheran Church with refreshments following. She noted that there are still cookbooks available for purchase. Finance/Administration – Member Roman noted that the budget is done and Council would be voting later this evening to advertise it. Personnel – Member Roman had nothing to report. Community Development – Member Hoch reminded everyone that the Tree Lighting ceremony would be held on December 7 at 6pm at Second & Roop Streets. Public Safety Committee – Member Anderson noted that due to the power lines running down Second Street and the sewer line running near Burd Run that they would need to find another place to put the banner poles. Member Hoch noted that they Borough should look into an electronic sign that can advertise the information. President Sutch noted that we should maybe get a quote to see how much they would cost. Member Hoch noted that a few years ago when they first came out they were around $20,000 so maybe the price has come down since then. Junior Council – JCP Montijo noted that on November 21 is the next School Board meeting, on November 23 Steel-High will play York Catholic at the Hershey Park Stadium, there will be a book fair in the elementary school December 3-6 with family night being December 6, and the High School Annual Concert will be December 8 at 3 pm, the Steel-High girls basketball season starts December 10 at Northern, and the Steel-High Boys basketball season starts December 10 at home against Northern. Staff Activity Reports Manager McHale apologized for not being here the week before and thanked everyone for their cards, gifts and well wishes. He also noted that the Borough has had several storm grates stolen in the area of Industrial Road. He noted that the Police Department will be hiring a Part Time Police Officer, Anthony Tereska. The department has had 3 PT officers leave. Manager McHale noted that the MMO regarding the land bank was approved and the County is asking for

the Borough to put together a list of properties that will fit into the project needs. He also noted that the Borough will need to approve a MMO with the County for MS4 purposes in regards to best management practices. Code Enforcement Officer Watts noted that there will be survey work conducted on the gas pipeline that runs up Whitehouse Lane. He also noted that Von has offered to fill the second open position on the Planning Commission. Public Works Superintendent John Ingiosi noted that the concrete bid was awarded. President Sutch presented the Staff Activity Reports for the month of October 2013 and asked for a motion to accept it. Motion moved by Member Thatcher, seconded by Member Anderson. Motion approved unanimously. President Sutch noted that artwork has been hung in the lighted window in the hallway. All the artwork was done by 11th graders at the Steel-High High School and their names are listed next to the artwork. Solicitor’s Report Solicitor DeLuce had nothing to report but requested and executive session for a legal matter. Engineer’s Report Engineer Robert Lauriello noted that the contract and bonds have been returned by EK Services for the Rhoda Avenue project. He believes there will be some storm drainage work done over the winter and then the restoration and paving will be done next spring. He also noted that they are still waiting on the Phase II Rhoda subrecipient agreement to be signed; so that will most likely be done in the spring. Old Business Solicitor DeLuce noted that the bids for Municipal Waste were opened on November18 and Council was given the bid calculations this evening. He noted that two bids were received; Republic Services in the amount of $488,848.65 for Non Containerized Municipal Solid Waste and $162,713.61 for Containerized (Dumpster) Municipal Solid Waste Trash Collection; Penn Waste in the amount of $498,829.00 for Non Containerized Municipal Solid Waste and $162,989.86 for Containerized (Dumpster) Municipal Solid Waste Trash Collection. He noted that it is up to Council to award the bid to the lowest responsible bidder. Solicitor DeLuce noted that we have no issues with either bidder that would consider them not responsible. Motion moved by Member Matesevac, seconded by Member Roman to approve the Municipal Solid Waste Bid by Republic Services in the amount of $488,848.65 for Non Containerized Municipal Solid Waste and $162,713.61 for Containerized (Dumpster) Municipal Solid Waste Trash Collection contingent on the contract developed and approved by the solicitor. Motion approved unanimously. New Business Motion moved by Member Matesevac, seconded by Member Thatcher, to approve the November 2013 Deletions List submitted by John Hoch, Tax Collection. Motion approved unanimously.

Motion moved by Member Roman, seconded by Member Dengler, to approve the November 2013 Tax Exonerations List submitted by John Hoch, Tax Collector. Motion approved unanimously. Motion moved by Member Hoch, seconded by Member Roman, to approve the November 2013 Delinquent Tax Exonerations List submitted by Capital Tax Collection Bureau. Motion approved unanimously. Motion moved by Member Anderson, seconded by Member Matesevac, to advertise the 2014 Budget including the General Fund, Sewer Operations and Maintenance, Sewer Administrations, highway Aid, Capital Projects budgets and corresponding Ordinances and Notices. Motion approved unanimously. Motion moved by Member Hoch, seconded by Member Anderson, to advertise the 2014 Borough Meeting Date Schedule. Motion approved unanimously. Moved by Member Hoch, seconded by Member Dengler, authorize the Public Works Director and staff to enter into nutrient agreements to buy/sell nutrient credits gained through operations at the WWTP. All agreements must be reviewed and found acceptable to Rettew and reviewed and approved by the Solicitor. Motion approved unanimously. Moved by Member Dengler, seconded by Member Roman, to advertise Borough Ordinance 600 of 2013 to establish a handicapped parking space at 42 Willow Street. Motion approved unanimously. Moved by Member Hoch, seconded by Member Thatcher, to approve the 2014 Domestic Animal Protective Services Agreement with the Humane Society of Harrisburg with an Administrative Fee of $250.00 and a $380.00 initial payment. Motion approved unanimously. Moved by Member Anderson, seconded by Member Dengler, to approve a letter from NDS LLC, granting a time extension to the Borough to act upon the application for the preliminary/final subdivision plan for the Barnett Tract Subdivision. Motion approved unanimously. Moved by Member Anderson, seconded by Member Roman, to direct staff to release the November 2013 contribution to the Highspire Fire Department as indicated in the 2013 General Fund Budget. Motion approved unanimously. Moved by Member Matesevac, seconded by Member Dengler, to approve Borough Council Resolution 28-2013 appointing Christina Keith to a term of office on the Highspire Borough Planning Commission, term expires December 31, 2015. Motion approved unanimously. Moved by Member Roman, seconded by Member Anderson, to approve Borough Council Resolution 29-2013 appointing Von Hess to a term of office on the Highspire Borough Planning Commission to fill the term on office of Donald Rose who has passed away. Motion approved unanimously. Moved by Member Anderson, seconded by Member Roman, to approve payroll and bills for November 2013. Motion approved unanimously.

Executive Session:

8:07 pm

Reconvene:

10:09 pm

President Sutch asked for a motion to adjourn, Motion made by Member Anderson, seconded by Member Dengler. Meeting adjourned at 10:10 pm.

Respectfully submitted, Jennifer Rabuck Assistant Borough Secretary
Attachment: Highspire Borough Municipal Solid Waste Removal Bids 11/18/13

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